time management training material 2

8/3/2019 Time Management Training Material 2

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consulting


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23TH JANUARY, 2012

Presents

A Day In-House Training

For

IMPERIAL TRUST INVESTMENT LIMITED


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ADEYEMI AYOADE, MBA, MNIN, FNIM(MKTING)

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1. TIME AND LIFE MANAGEMENT

2. PRODUCTIVITY

3. SELLING STARTEGIES: FORMULA 5


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As Michael Altshuler put it, The bad news is time flies. The good news is youre the pilot.


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Time and Life management skills are significantly important for any

business leader, manager or employee aspiring to succeed. It is a sequence of

events relative to the clock. The greatest asset of billionaires is TIME. You

cant control the clock, but you can gain control over the events of your life,

thereby controlling time.

When you control time, you experience happiness, peace and fulfilment. Time

is a convertible resource. Time is a currency. You can spend it in exchange for

other things. Time is LIFE. WASTING OR KILLING TIME IS NOT

ACTUALLY MURDER IT IS SUICIDE.


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Today, many business leaders & employees are constantly faced with the challengeof not mastering time. Their inability to separate urgent tasks from important ones

ultimately puts them in a whirl of pressure, excuses and inconsistencies. No matter

how organized we are, there are only 24 hours in a day and this creates the dire need

to prioritize our daily activities in order to achieve optimum results.

Most business leaders and entrepreneurs often feel the need to be more organized

and/or more productive. Many seem to spend their days in a pool of activities and

wonder why they haven't accomplished much. However, time doesn't change. All

we can actually manage is ourselves and what we do with the time that we have.

When we control time, we experience happiness, peace and fulfilment.


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MANAGING YOUR TIME & LIFE EFFECTIVELY


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1. You Only Have Partial Control over Life:

When you focus on things you cannot control, you lose

sight of the things you can control.


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2.Establish Your Values what you believe about your life:

Your values must affect your decision and control of your life.


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3. Your daily activities should reflect your personal values:

Things that matter most must never be at the mercy of things

that matter least.


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4. Set Goals:

Without goals, life is full of frustrations, so we must develop the

art of setting long, medium and short-range goals.


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5.Plan Daily:

The key to using time wisely is to have a good plan that

recognizes not only what you have to do, but also how long it

will take to carry it out


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6.Let your self-esteem come from within:

If your sense of self worth comes from natural acquisition, you

will break universal laws to acquire them.


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7.Maintain a healthy balance between work and leisure:

You must seek to live a balanced life. All work and no play is

a recipe for becoming less productive at work and less

fulfilled at play.


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8.Establish the importance and urgency of each activity:

Focus on the things that are most important in life.


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THE TIME MANAGEMENT MATRIX


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9. Guard against Time Robbers: We must identify and guard

against time robbers.


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10. Fight Procrastination Have a sense of urgencyHave a high sense of Urgency in your activities. Fight

procrastination and maintain discipline where necessary.

Always measure your efficiency over time. Evaluate yourability to act effectively and efficiently. This will help in

identifying the areas that you most need improvement.

(Administer the Self-Analysis test. See the attached list)


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DISCIPLINES FOR HIGH PERFORMANCE

There are seven disciplines you must develop if you

want to achieve all that is possible for you. You canlearn these disciplines through practice and

repetition until they become automatic.


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Goal SettingEvery morning, take three to five minutes to write out your top

goals in the present tense. Get a spiral notebook for this

purpose. By writing out your ten goals at the beginning of each

day, you will program them deep into your subconscious mind.

This daily goal writing will activate your mental powers. It will

stimulate your mind and make you more alert. Throughout the

day, you will see opportunities and possibilities to move more

rapidly toward your goals.


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Planning and OrganizingTake a few minutes, preferably the night before, to plan out

every activity of the coming day. Always work from a list.Always think on paper. This is one of the most powerful and

important disciplines of all for high performance.


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Priority SettingThe essence of all time management, personal management, and

life management is contained in your ability to set the proper

priorities on the use of your time.


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Concentration on your Highest-Value Activities

Your ability to work single-mindedly on your most importanttask will contribute as much to your success as any other

discipline you can develop.


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Exercise and Proper NutritionYour health is more important than anything else. By

disciplining yourself to exercise regularly and to eat carefully,you will promote the highest possible levels of health and

fitness throughout your life.


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Learning and GrowthYour mind is like a muscle. If you don't use it, you lose it.

Continuous learning is the minimum requirement for successin any field.


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Time for Important People in your Life

Relationships are everything. Be sure that in climbing theladder of success, you do not find it leaning against the wrong

building. Build time for your relationships into every day, no

matter how busy you get.


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ACTION EXERCISEThese seven disciplines will ensure that you perform at the

highest level and get the greatest satisfaction and results from

everything you do. Study these seven disciplines and then make

a plan for how you can incorporate each of them into your daily

life.


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TIME QUOTIENT SELF REPORT:

Please fill the following: Time Quotient Self Report?

Scoring

2 points for almost always,

4 points for usually,

6 points for sometimes,

8 points for rarely,

10 points for almost never.


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TIME QUOTIENT SELF ANALYSIS

Fillthe formin 5mins


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Productivity would come with quality. Opportunities would open its doors to you more often


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Productivity is strictly a relationship between

resources that come into an organizational

system over a given period of time and outputsgenerated with those resources over the same

period of time.


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Productivity helps a person to develop ways

on how to keep spending time wisely despite

challenging times. When a person is

productive, he or she can do things without

direct help from other people.


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EFFECTIVE TIPS ON HOW TO

INCREASE PRODUCTIVITY


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Productivity depends on your performance. You could be

hardworking enough but at the end of the day, productivity is

counted on how many completed tasks are of good quality.

If you do your job right, your overall productivity andreliability is virtually increased. Your boss would surely take

notice and so there would be better opportunities coming your

way.

Here are several simple, yet helpful insights.


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1. Take time to reflect and re-assess yourself.

People think that they know themselves already that is why

they refuse to do self-assessment on a regular basis..


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2. List down your strengths and weaknesses.

If you want to be productive, it is best that you know strengths

and weaknesses. If you do already know these, you will knowwhat areas to continue and what areas to improve on. Once you

are able to identify all of these, it will be easier for you to set

goals for yourself that are within your reach and your

capabilities. Listing down weakness and strengths will also help

you overcome, manage, and deal with problems.


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3. Better startoffwithsmall andsimple goals.

It would really help if you dont put too much pressure on

yourself. If you are just starting with increasing yourproductivity, it will be best if you start small and simple so you

won't feel defeated when you dont meet the standards you

have set for yourself. If you start with small and simple things,

there will be greater chances that you can accomplish bigger

things in the future


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4. Try to monitor your progress.

Keeping track of how good or bad you are progressing with

being productive will help you find ways that would best work

for you. For those who are just starting with being productive,

it is best to keep track of how you are doing so you will know

where are the areas that you should improve on and what

things you should continue doing.


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5. Share the "productivity" virus.

Many people are inspired to continue the good things that they

are doing if others around them are willing to follow. If you are

the one who is just starting with increasing his or herproductivity, find time to share and help others. If you think

you are doing well at your own pace, it would help if you find

time to share the experience as well as the ideas to others so

you will influence them eventually.


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6. Invest in self-improvement.

There is always a room for improvement, the best and always

appropriate boost should be based on further education. Surely,

you may already have the needed degree or knowledge, but in

one way or another, you should keep on striving to gain more.

As always, the world keeps on rotating so that every now and

then, there are changes and modifications to the usual and

standard practices. If have been working in an industry for

quite some time, there surely would be changes in standards

and norms that you should be aware of to be able to keep ondoing and adopting the best practice.

Improve yourself further and productivity would follow.


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7. Be organized.

Sort your things, de-clutter your drawers and arrange your

files. Doing such physical activity is simple and takes less

time. But did you know how significant the action could be?

Opportunities sometimes come surprisingly that the most

organized among people often takes the edge.

Opportunities that call for swift and immediate action and

response often come, so you should always be ready to have

the necessary and useful data at hand. Likewise, you should

maintain organization in schedule. Time management is oneway by which you could spare time to wait and attend to urgent

matters and opportunities.


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8. Strive to give the best in every action.

You should condition yourself to practice the standard. In

every action and responsibility you do, make sure you do them

accurately, effectively and diligently. Your work would be theproof of your competence and reliability. If you get used to

doing standard and quality outputs, you would never get away

with that habit. In turn, prospective clients or employers would

recognize you for that..


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9. Be results-oriented.

Nothing will come close to having clear aims and goals. You

may be highly competitive and competent, but for sure, yourdrive and motivation may not be as strong and determined if

you do not have firm, realizable or practical goals in mind. Let

such goals be your guidance as you strive to keep within the

path to success.


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10. Positive disposition.

If you are optimistic about your job and all opportunities that

may arise, for sure, you would not get tired and weary of being productive and effective. You could further bolster your

productivity by adapting a good perception about the work you

do. Stop complaining about compensation. When working on a

project or task, intend to give it your best shot.


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The famous Peter Drucker is more to the

point: Without productivity objectives, a

business does not have direction. Withoutproductivity measurement, it does not have

control.


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KRA Key Result Areas

The employee is given certain responsibilities which will be his/her key result areas.

If I am doing any other work which is not assigned to me but I am willing to do it, then

it will not be counted in my KRAs.


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KPI Key Performance Indicators

These are performance target set by management for various levels of staff ,

on annual basis, as part of the planning / budgeting process.

Example Percentage of deliveries made on time, total inventory at any given time,

distribution costs as a percentage of total sales, accuracy of invoices sent to clients, or

lead time for a product.


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Competency Mapping

This is a process through which one assesses and determines onesstrengths as an individual worker and in some cases, as part of an

organization.

It generally examines two areas: emotional intelligence or emotionalquotient (EQ), and strengths of the individual in areas like teamstructure, leadership, and decision-making.


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Basic Stagesin Making a Sale

Formular 5 is basic stages involved in making a sale.

These stages are the:

y Preparatory Stage,

y Approach Stage,

y Motivation Stage,

y Decision Stage and

y Closing the Sale.


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FORMULA 1

PRE-PARATORY STAGE;

This stage involves scouting and prospecting for the actual

prospective client. The preparation depends upon the type, the

nature and the scope of the business / product.


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The salesman must be always ready to meet

the customer, have an adequate knowledge of

the products or services being offered andknow how to open a sale and also carry out a

friendly conversation.


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FORMULA 2

APPROACH STAGE

This stage deals with the ways of attracting the attention of clients.

Cold canvassing

Guerilla marketing

Referrals

Direct / Personal selling

Tele marketingE-marketing etc


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FORMULA 3MOTIVATION STAGE

This is the stage where the clients interest is being

aroused. There are many means of arousing

customers interests and it depends upon the product

or service that is offered.

Discount Sales

Spread payment scheme

Augmentation


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FORMULA 4

DECISION STAGE.

When the arousal of the clients interest is properly done, a

desire to buy is being established. The salesman now should

sustain the customers interest by providing added information.

Comparing the item with other items could also be done to

convince the client. This time the customer might decide to

buy or he/she may shop around and look for another.

Location

Documentation

Support Services


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FORMULA 5CLOSING THE SALE

The stage of closing the sale might be possible if the client has

no objection and accepts the merchandise to be a good one.Other signs are that the customer gives an approving nod of

his/her head, showing the intention to buy the product or

he/she inquires for the terms of payment and other terms

related to transaction finale.

In closing the sale, it is advised for the salesman to say a

greeting of appreciation to the customer.


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time management training material 2

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