Effective Time Management

First Things First

Effective Time Management

What are our Expectations

from this Program?

Effective Management of Myself

I manage myself for what?

I manage myself to achieve my purpose in life

Effective Time Management ??

List five things that are very important to youor

Make a list of five factors which are very important to your life

Effective Time Management

Exercise

Effective Time Management

At the end of this workshop you will be able to:

– Identify and describe some principles of time management (managing myself)

– List the benefits of understanding my time in relation to my purpose

Objectives:

Why Manage Myself?

If I do not manage myself

then

I get managed

Why Manage Myself?

We are managed by our own perceptions

We are managed by our environment

We are managed by our habits

We are managed by other people

Watch your thoughts -they become words

Watch your words -they become actions

Watch your actions -they become your destiny

Remember to . . .

THE ICEBERG

ONLY 10% OF

ANY ICEBERG IS

VISIBLE. THE

REMAINING 90%

IS BELOW SEA

LEVEL.

THE ICEBERG

SEA LEVEL

10 %

90 %

VISIBLE

ABOVE SEA LEVEL

INVISIBLE

BELOW SEA LEVEL

THE ICEBERG

SEA LEVEL

BEHAVIOR

VALUES – STANDARDS – JUDGMENTS

ATTITUDEMOTIVES – ETHICS – BELIEFS

THOUGHTS

KNOWN

TO OTHERS

UNKNOWN

TO OTHERS

THE ICEBERG

SEA LEVEL

PERSONALITY

ETHIC

CHARACTER ETHIC

UNKNOWN

TO OTHERS

KNOWN

TO OTHERS

THE ICEBERG

SEA LEVEL

BEHAVIOR

VALUES – STANDARDS – JUDGMENTS

ATTITUDEMOTIVES – ETHICS – BELIEFS

THOUGHTS

KNOWN

TO OTHERS

UNKNOWN

TO OTHERS

Choose Your Behavior

REACTIVE

ResponseStimulus

Case

Choose Your BehaviorREACTIVE

Response

RESPONSIBLE

My Response

PROACTIVE

Stimulus

Stimulus

My Choice

NEVER LET OTHERSdICTATE

YOUR BEHAVIOUR

The Clock

The Two Main Tools

And The Compass

The Clock represents our commitments, appointments,

schedules, activities etc.

The Clock

The Compass

Compass represents

our vision, values,

principles, mission,

conscience and

direction

What we feel is

important and how we

lead our lives

Struggle between the Clock and

the Compass

What we feel we should do

What we want to do

What we actually do!

Wake up Calls

A warning letter on your performance

Fail in a subject; backlog

A loved one dies

You meet with an accident

You discover you have a terminal illness

Efficiency Vs Effectiveness

Clock Vs Compass

Leadership before Management

Time Management Matrix

Urgent Not Urgent

Urgent &

Important

I II

III IV

Not Urgent but

Important

Not Urgent &

Not Important

Urgent but

Not Important

Time Management Matrix

Urgent Not Urgent

•Crises

•Pressing Problems

•Deadline-driven

Projects, meetings,

preparations

I II

III IV

•Preparation

•Prevention

•Value Clarification

•Planning

•Relationship

Building

•True Recreation

•Empowerment

•Trivia, busy work

•Some phone calls

•Time wasters

•“Escape activities”

•Irrelevant mail

•Small Talk

•Interruptions,

some phone calls

•Some mail, some

reports

•Some meetings

•Many popular

activities

Quick Summary

Principles of Effective Time Management

Clock and the Compass

Efficiency and Effectiveness

Leadership before Management

Importance and Urgency

Keeping in mind the above principles,

where should we focus, to be more effective?

Quadrant II Organising

The main thing is to keep the main thing the main thing

•What determines your „First things‟? - Urgency or

your purose, which is, Importance

•What do you do when you are torn between different

roles in your life?

•How do you respond to an urgent need or an

unexpected opportunity?

Q II Organising

The objective is:

Not to set schedule in cement

but

to create the framework

in which quality decisions

based on importance

can be made on a day by day, moment by

moment basis

Create a decision making framework

REACTIVE

Response

RESPONSIBLE

My ResponseMy Choice

Stimulus

Stimulus

‘Right is better’ Vs ‘More is better’

From activity oriented time management

to result oriented time management

A

Identify your big rocks

STEPS INVOLVED IN EFFECTIVE TIME MANAGEMENT

PLAN YOUR DAY

PLAN YOUR WEEK

GOALS

KEY ROLES

PERSONAL MISSION

Through this paradigm shift

You begin to see time differently

You become empowered to put First things first