Time Management & Organization

Kyra YoungSCS Program CoordinatorSCS Alumnus - UCLA, 2012

9/19/2013

SCS Career Planning Webinar Series

Agenda

•What is Time Management? Organization?

•When should you use it?

•Why is it important?

•How can I build and develop those skills?

•Q&A

What is it?Time Management Organization

• Definition: The analysis of how working  hours are spent and the  prioritization of tasks in order to maximize personal efficiency in the workplace

• Definition:The ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.

When should you use it?

School

• Classes• Homework• Office Hours

Job

• Application• Follow-up• Interview• Work

Important Events

• Meetings• Organizational

Events/Activities

• Time Management and Organization can be beneficial in almost any circumstance that requires a commitment.

• To the left are a few examples of situations in which one should be considerate of time and put in some effort towards organization.

You should definitely use Time Management and Organization when you find

yourself juggling more than one commitment!

Why?To avoid stress and becoming overwhelmed!

Why is it important?Time Management and Organization are important

and beneficial because:

• Responsibility• Less things to remember• Shows willingness to put in effort• Accountability• Skills (i.e. time-efficient and organized) on

resume• Balanced person

How can you manage your time and become more organized?

Utilize Resources

PaperMaterials Technology

InternetVerbal

• Calendars• Planners• Post-Its/Sticky Notes

• Ask your friends for reminders

• Phone / Computer Calendars

• Memos/Notes• Appointments

& Reminders• Alarm clocks

• See above• Sources:www.workrave.orgMicrosoft outlook

Time Management Matrix

CommunicationCommunication

makes a difference in almost every situation!

• Can’t make an event, activity, meeting? Tell someone!

• Sent out a job application last week? Create a reminder to follow-up with the employer

• Ask questions so you do not have to spend your valuable time figuring them out yourself. No question is a wrong question!

How…(continued)

Most common ways:

• Phone (call, text)• E-mail

Kyra YoungSCS Program Coordinator

SCS Alumnus - UCLA, 2012

Any Questions?