time management how to have a 30 hour day

8/4/2019 Time Management How to Have a 30 Hour Day

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How to have a 30-Hour day

Faraz Raja

Human ResourcesP&G Pakistan


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Flow of Presentation

Why 24-hours are less Vision Vs. Goals

Roles we play

Setting Priorities

80-20 Rule

Maximize Time; Minimize Fatigue

From 24 to 30 hours

Tips & Tricks

Closure


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I recommend you to take care of the minutes, for the hours will take

care of themselvesLord Chesterfield


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Why 24-hours are less?

Short Exercise:How many hours in your day? (5 minutes)


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Advantages of effective time management:gain time

motivates and initiates

reduces avoidancepromotes review

eliminates cramming

reduces anxiety


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With good time management skills you are in control of your time and

your life, of your stress and energy levels. You make progress at studiesand work. You are able to maintain balance between your work,personal, and family lives. You have enough flexibility to respond tosurprises or new opportunities.

All time management skills are learnable. More than likely you will seemuch improvement from simply becoming aware of the essence andcauses of common personal time management problems. With thefollowing presentation, you can learn to identify what time management

issues you have and how to deal with them best.


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Vision Vs. Goals

Vision is where you want to be. Goals are what willtake you there.


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Vision Vs. Goals

Vision is important, but dont get bogged down with it.

Vision is not flexible; it is adaptable.

Create visions in all your roles, not a holistic vision.

Follow the simple process:

Formulate visions Translate them into goals

Prioritize goals

Focus on measuring goals

Review goals every week/month

Review visions once in 6 months


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Vision Vs. Goals

"Goals will help you to use your time both efficiently andeffectively. People without goals usually accomplish much less

than they are capable of achieving." Catherine Pulsifer


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Vision Vs. Goals

Goals are key

Goals have to be flexible

Goals need to be challenging yet attainable

Goals should have a definite measure

Map goals to each role you play Goals should not be revised each time there is a hurdle


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Vision Vs. Goals

Keep goals SMAC

S = Specific

M = Measurable

A= AchievableC = Compatible


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Roles we play

IndividualSpouse/Parent/Child

Womens Basketball team captain

StudentDrama team member

Friend


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Roles we play

Mapping roles to goals is important

Roles Goals

Individual Maximize time to attain all other personal goals

Parent Ensure an A/B+ for your child this semester

Basketball Captain Energize and enable team to win college titleStudent Study beyond what is required to secure that scholarship

Drama-team Member Contribute fully to your role in the upcoming play

Friend Spend 3-4 hours this weekend with friends to get up to speed socially


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Setting Priorities

Time is what we want most, but... what we use worst. William Penn


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Setting Priorities

Short ExerciseList & Prioritize between 5 common tasks (3 minutes)


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Setting Priorities

Prioritize according to:Urgency

Importance

Impact

Combination of above


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Setting Priorities

Priorities depend on the kind of person you are:Solo Artist: Prefers working on one thing at one time,

alone.

Team Player: Prefers working on one thing at one time,

with a team

Multi-tasker: Prefers working on multiple things at onetime, alone

Leader: Prefers working on multiple things at one time, byenergizing a team


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80-20 Rule

Also known as Paretos Principle 1906: Vilfredo Pareto

Few are vital; many are trivial

20% of the work is responsible for 80% of the results

20% of the defects cause 80% of the problem.

Daily reminder: focus 80% of your time &energy on the most important 20% of your

work


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Six hours in sleep is enough for youth. Perhaps sevenfor the lazy, but we allow eight to no one.

Collectio Salernitans


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Short Exercise:List the top 5 ways you waste your time (3 minutes)


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In everyday terms, Fatigue is a feeling of excessive tiredness orlethargy, with a desire to rest, perhaps to sleep. Often it causesyawning. It also means mental fatigue which is when you aredifficulty focusing on activities that require

concentration.

Effective time management consists of prioritizing, killingtime-wasters and running a goal oriented life; all of which helpgreatly in reducing fatigue and make you more active duringyour days.


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From 24 to 30 hours

Effective rather than Efficient

Eliminate the urgent

Intelligent Neglect

Avoid Perfectionism

Kill procrastination

Learn to say No

Be flexible

Adopt 80/20 rule

Prioritize.


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From 24 to 30 hours

Effective rather than Efficient: Identifying and doing theright thing (effectiveness) is more important than doing things right(efficiency). Focus first on effective than on efficiency.

Eliminate the urgent: Urgent things have short-termconsequences. Remove these things from your to to-do list to havemore time for important long-term priorities.

Intelligent Neglect:Are all these things really important ? Can Iask someones help in this?

Avoid Perfectionism: Paying unnecessary attention to detail isa form of procrastination.


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From 24 to 30 hours

Kill procrastination:Try dividing tasks into sub-tasks, tocounter avoidance

Learn to say No: Otherwise, you are susceptible to give80% of the time to 20% of the unimportant work.

Be flexible: Interruptions and distractions are part of life.Dont make a very rigid schedule which has no room forunforeseen disturbances.

Adopt 80/20 rule: 20% of work = 80% of results

Prioritize: Identify goals for each of your roles, andprioritize separately, otherwise personal life will take a backseat from important university work or vice versa.


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Tips & Tricks

Strategies for Students

Develop blocks of time: breaks are essential. Try to study in blocks of no morethan 60 minutes.

Prioritize assignments:Try your hands on the most difficult assignment first.

Review weekly: Reviewing your goals vs. achievement is a good habit to haveweekly, individually or in a group.

Alternate study places : Make sure that your study place is free from distractionsto maximize concentration.

Review reading material just before class; lecture material immediately afterclass: Research shows that our memory retains the most information within 24hours of acquiring it.

Schedule ahead for critical activities: Exams, presentations etc. should bescheduled as well in advance as possible. Last minute urgency usually leads to apoor quality job as well as no time for review


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Tips & Tricks

Killing procrastination

Have you ever seen:

Your most important tasks being put off until later and then later andlater, while you are getting busy with many not so importantactivities?

Did you hope that you may have more time and better mood in thefuture to start the task and do it properly?

Does an approaching deadline mean a crisis for you?

Do you keep hesitating every time you make a decision?

You are procrastinating!


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Tips & Tricks

Killing procrastination

Identify cause:Lack of clear goals Underestimating or overestimating the difficulty of the task

Underestimating the time required to complete the task Tasks being too ambiguous Fear of failure Perfectionism


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Closure

People always make time to do the things that they really want todo Anon

You must have been warned against letting the golden hours slipby; but some of them are golden only because we let them slip

by James Barrie

Believe that time is going to help you do what you want William Hunt


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Closure

Thank you for your time

time management how to have a 30 hour day

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