time management for medical professionals. where does the time go? busy schedules too many...
TRANSCRIPT
Time ManagementFor
Medical Professionals
Where Does The Time Go?
• Busy Schedules
• Too Many “Hats”
• Infrastructure Problems
• Conflicting Priorities
Objectives
• Review and describe common impediments to time efficiency
• Describe helpful time management principles and adjunctive tools
• Finish on time!!!
Time Wasters• Phones and Pagers
• Visitors
• Meetings
• “Open Door Policy”
• Miscommunication
• Fatigue
Time Wasters, cont...• Can’t say “No”
• Indecision
• Procrastination
• Clutter
• Lack of Direction
• Uncertain Priorities
Time Wasting Personalities
• The Bureaucrat– “Guardian of the System” (not the Mission)
• The Dead Wood– “Retired on Active Duty”
• The Crisis Maker– Not to be confused w/ crisis manager
• The Loner
Personal Time Management Myths
• “I’m always busy, therefore, I must be very productive.”
• “The more time I spend on this task, the better the product will be.”
• “I’ll have (or make) more time for other things later.”
The Truth Is…
• The “Law of Diminishing Returns” applies.
• You already have all the time you’re going to get.
• Getting the most out of your day, week, year, and life means managing
TIME.
To Manage Time is to:
• Set goals and objectives
• Prioritize tasks
• Plan regularly for steps toward objectives
• Actively work to overcome your obstacles
Goal Setting
• Short and Long Term
• Personal and Professional
• Achievable
• Measurable Milestones– Baby Steps– Reachable in a day, a week…
Prioritization
Urgent Non-urgent
Important
NotImportant
Crises Preventions
Distractions Pleasure
Short Term Planning
• Start of Each Day– list today's objectives
• Mid-day Adjustment– How are you doing?
• End of Day Milestones– How do you know you are finished?
Long Term Planning
• Weekly, Monthly, Yearly Milestones
• Personal Mission Statement– www.covey.com
• Celebrate Milestones
Overcoming Obstacles
• Anticipate them– plan ways to overcome or
circumvent them
• Learn from mistakes
• Learn (when) to say: “NO”.
Day Planners, Etc.• Help organize, prioritize tasks
• Set milestones
• Reminder of short and long term goals
• Alternative “planners”– computers– bulletin board, post-its, etc.– memory (for the gamblers among you)
When You Fall Behind...Consider:
– closing your door– tactical delays– strategies for delegation or team efforts– letting the voice mail answer your calls– turning off your pager– It’s never too late to plan ahead!
Summary
• Where does YOUR time go?
• Do you have long and short term goals?
• Do you plan progress toward them?– Do you know when you’re there?
• Have you organized SOMETHING?– your planner, your desk, your mind?
A Pop Quiz!!!
• Who makes demands on YOUR time?
• Who can create MORE time?
• Who can reallocate the time you have?
• Who is in charge of MANAGING your time? Your goals? Your life?
Times Up!!!
• Back to you, COL Yetter….