time management - final

8/7/2019 Time Management - FINAL

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TIME MANAGEMENTTIME MANAGEMENT


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ObjectivesObjectives

EnhanceEnhance your your timetime

managementmanagement skillsskills

HelpHelp youyou gaingain moremore controlcontrol andand

increaseincrease youryour efficiencyefficiency byby

identifyingidentifying your your personalpersonalroadblocksroadblocks


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PurposeofTime ManagementPurposeofTime Management

ProductivityProductivity = Ifyou can become more= Ifyou can become moreeffective with your time, you automaticallyeffective with your time, you automaticallyincrease yourproductivity.increase yourproductivity.

GoalsGoals = To makeprogress toward achieving= To makeprogress toward achievingyourpersonal andprofessional goals, youyourpersonal andprofessional goals, youneed available time. Nothing can bedoneneed available time. Nothing can bedonewhen youreout of time.when youreout of time.

StressStress = Managing time well can prevent= Managing time well can preventmuch of thestress we aresubject to.much of thestress we aresubject to.

BalanceBalance = Good time habits can enableus to= Good time habits can enableus toachieve a more balanced life, with adequateachieve a more balanced life, with adequate

time andenergy forwork, home,family,self.time andenergy forwork, home,family,self.


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How much timedo you have?How much timedo you have?

There are 24 hours in a day.There are 24 hours in a day.

7 days in a week ( 1687 days in a week ( 168hours).hours).

365 days in a year.365 days in a year.


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What are yourgoals?What are yourgoals?

Make yourgoalsspecific andMake yourgoalsspecific and

concrete.concrete.

Set longSet long--term andshortterm andshort--term goals?term goals?

Set a deadlineforyourgoals.Set a deadlineforyourgoals.

Monitoryourgoals.Monitoryourgoals.

Change goals ifneeded.Change goals ifneeded.


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Time RobbersTime Robbers

Group A: Those imposed by our environmentGroup A: Those imposed by our environment

InterruptionsInterruptions

waiting foranswerswaiting foranswers

Unplanned meetingsUnplanned meetings

Group B: Those imposed by usGroup B: Those imposed by us failure todelegatefailure todelegate

poorattitudepoorattitude

Absent mindednessAbsent mindedness

personal disorganizationpersonal disorganization

failure to listenfailure to listen ProcrastinationProcrastination

poorplanningpoorplanning

inability tosay noinability tosay no

lack of interestlack of interest


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Stressesdue to TIMEStressesdue to TIMELong hours and/or frequent business

travel

Unbalanced lifestyle - work is primary

Constant interruptions (phone calls)

Other people not meeting

commitments to you

Cant get to people you need to talk to

Conflicting meeting schedules


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Stress Management PrinciplesStress Management Principles

1.1. You cannot manage time!You cannot manage time!You can only manageYou can only manageyourselfyourself

2.2. Take 15 minutes toplanTake 15 minutes toplanEVERY DAYEVERY DAY

3.3. Be clearabout yourprioritiesBe clearabout yourpriorities

are.are.4.4. Measure youprogressMeasure youprogress

against yourgoalsagainst yourgoals

5.5. Accept changesAccept changes


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HOW TO MANAGE TIME?HOW TO MANAGE TIME?

AtAt thethe beginningbeginning dayday basedbased uponuponyouryour GoalsGoals mmakeake aa list list ofof thingsthings totododo eacheach dayday andand focusfocus onon threethree--fourfourkeykey goalsgoals fromfrom youyou dailydaily ToTo DoDo listlistwritewrite aa TOTO DODO listlist andand prioritizeprioritize asas

A=MustA=Must bebe done,done, todaytodayB=MustB=Must bebe done,done, notnot requiredrequired

todaytoday

C=EverythingC=Everything elseelse

FocusFocus onon thetheAsAs

ReRe--prioritizeprioritize toto fitfit emergenciesemergencies inin DoDo oneone thingthing atat aa timetime

TackleTackle thethe toughesttoughest assignmentsassignments ininyouryour PrimePrime TimeTime (most(most productiveproductivetimetime ofof thethe day)day)


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BeBe flexibleflexible andand readyready toto acceptaccept

changeschanges

Understandevents which I haveUnderstandevents which I have

controlcontrol

Incorporate cleanIncorporate clean--up day periodicallyup day periodically

as part of your work managementas part of your work managementpracticespractices

Set a deadlineforeach work basedupSet a deadlineforeach work basedup

on priorityon priority

Evaluate yourprogress time to timeEvaluate yourprogress time to time

HOW TO MANAGE TIME?HOW TO MANAGE TIME?

Work smarter, not harder.Work smarter, not harder.


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Prime TimePrime Time

The time of the day that you areThe time of the day that you are

most productive.most productive.

Determine the hours of the day youDetermine the hours of the day youare most productive (early morning /are most productive (early morning /

midmid--afternoon)afternoon)

Schedule routine tasks during nonSchedule routine tasks during non--

prime time hours.prime time hours. Schedule creative or intense tasksSchedule creative or intense tasks

during peak times.during peak times.


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0

0.2

0.4

0.6

0.8

1

1.2

1.4

1.6

1.8

2

8:00M

10 12 2 4:00PM

Energy Level


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ThePresentThePresent


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Yesterday isHistory

Tomorrows a Mystery

But Today is a Gift

ThatsWhy They Call it

The Present


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MONEY DEPOSITED IN YOURMONEY DEPOSITED IN YOUR

ACCOUNTSACCOUNTS


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Eighty Six Thousand Four HundredEighty Six Thousand Four Hundred

Picture this:Picture this:

Each day yourbankEach day yourbank

depositsdepositsRS 86,400/RS 86,400/--

in yourcheckingin yourchecking

account.account.

Theres just one catch.Theres just one catch.

You have tospend it allYou have tospend it all

in oneday.in oneday.

You cant carry overYou cant carry overany money to the nextany money to the next

day.day.


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What would youdo?What would youdo?

Youd spend it all,

Right?


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24 hoursperday24 hoursperday

XX

60 minutesperhour60 minutesperhour

XX60 secondsper60 secondsper

minuteminute

==

86,400 Seconds86,400 Seconds


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Every Second CountsEvery Second Counts

SpendSpend everyevery secondsecond inin anan

efficientefficient andand productiveproductive wayway

IfIf youyou failfail toto useuse thethe daysdays

deposits,deposits, thethe lossloss isis yoursyours..


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To Realize the Valueof:To Realize the Valueof:

ONE YEARONE YEAR, ask a student who failed a, ask a student who failed a

grade.

grade.

ONE MONTHONE MONTH, ask a mother who gave birth, ask a mother who gave birthto a premature baby.to a premature baby.

ONE WEEKONE WEEK, ask the editor of a weekly, ask the editor of a weeklynewspaper.newspaper.

ONE DAYONE DAY, ask a daily wage laborer with, ask a daily wage laborer withkids to feed.kids to feed.

ONE HOURONE HOUR, ask the lovers who are, ask the lovers who arewaiting to meet.waiting to meet.

ONE MINUTEONE MINUTE, ask a person who missed, ask a person who missedthe train.the train.

ONE SECONDONE SECOND, ask a person who just, ask a person who justavoided an accident.avoided an accident.

ONE MILLISECONDONE MILLISECOND, ask the person who, ask the person whowon a silver medal in the Olympics.won a silver medal in the Olympics.


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Time is a Non Renewable ResourceTime is a Non Renewable Resource

Once it is gone, it is gone.Once it is gone, it is gone.

You will never see this momentYou will never see this moment

again.again.


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TT ThingsThings

II

II

MM MustMust

EE -- EarnEarn


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Thank YouThank You

time management - final

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