time management -;do aoa:yfkg _ - bharat thapa. you can't manage time. it just is. what you...
TRANSCRIPT
Time Management-;do Aoa:yfkg_
- Bharat Thapa
You can't manage time.
It just is. What you really manage is your activity during time.
-- David Allen
Time ManagementIt is managing ourselves in relation to time. Time management is setting priorities of our activities during the period of time.
"Time only seems to matter when it's running out.”
- Peter Strup
“Time is a created thing. To say 'I don't have time,' is like saying, 'I don't want to.”
— Lao-Tzu
Time management doesn’t “just happen” for anyone
• it is a skill that must be worked on, and
•most people find it a life-long challenge
Time……
• Time is free; but it is priceless• You can not own it ; but you
can use it• You can not keep it ; but you can
spend it• Once you lost it ; you can never
get it back- Harvey Mackay
Why time management ?
•Dream / Discover•Design &•Delivery
“ The challenge is not to manage
time, but to manage ourselves ”
- Stephen R. Covey
The Present
Yesterday is History
Tomorrow’s a Mystery
But Today is a Gift
That’s Why They Call it
The Present
If you can manage your time more effectively, you will;•Be more efficient•Achieve greater success•Certainly feel healthier, more energetic, and better mood
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Organizational Benefits of Time Management
The organizational benefits are :
Improved productivity
Better performance
Increased profitability
Better use of the human and non-human resources
The organizational benefits are :
•Improved planning and control
•Better alignment of activities
•Reduction of stress
Myths about Time ManagementTime management is nothing but common
sense. I did well even in school, so I must be managing my time effectively.
Time Management?
I work better under
pressure.
It takes all the fun out of life!!!
No matter what I do, I won’t have enough time!
Few useful Methods of Time Management
1.Keeping diary / Work schedule /
Work calendar (To- do-list)
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
8am
9am
10am
11am
12pm
1pm
2pm
3pm
4pm
5pm
6pm
7pm
8pm
Sample Weekly ScheduleYear: Month: Week___ (from____ to_____)
Few useful Methods of Time Management ……….
2. Pickle Jar Theory (Jeremy Wright)
Few useful Methods of Time Management ….
3. Delegation• You can’t do everything yourself• You can accomplish a lot more with the help
of staff• Grant authority with responsibility. • Increases employee participation,
involvement, commitment• Shows trust and respect of employees• Delegation is not dumping
4. Prioritization
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Impo
rtan
ce
Urgency
Priority 1Priority 2
Priority 3Priority 4
0 1 2 3 4 5 6 7
7 6 5 4 3 2 1
5 4 D Theory DODelayDelegateDump
6. Four quadrant Theory (Time Matrix)
Few useful Methods of Time Management ….
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Time Matrix
Q1
Q3
Q2
Q4
Crises /Deadlines
Prevention,Relationship Building,Planning,Recreation
Interruptions,Some Meetings,Popular Activities
Pleasant ActivitiesGood for nothing
Urgent Not Urgent
Important
NotImportant
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Q-1(Important & Urgent)
• Being in Quadrant 1 brings–Stress–Burnout (Exhausted) –Crises management–Firefighting–Focus on the immediate
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Q-2(Urgent but not important)
• Being in Quadrant 2 brings–Short term focus–Crises management–Low value on goals–Feeling of victimization–Shallow relationships
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Quadrants 4 (often 3 also)(Not Urgent and Not important)
• Cycling between Quadrants 4 &3 brings:
–Total irresponsibility–High dependency on others for basics–Short career path in the organization
Any Questions ?
For your time and attention- Bharat Thapa
Director of Studies Nepal Administrative Staff College
Mobile: 98510-96440Email; [email protected]