time management 1st approach
TRANSCRIPT
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Time Management
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is the one resource of which everyone
has the same amount. Everyone has
just 168 hours per week to spend.
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If the work you do doesn’t fit into the
time you have,
the work is the only thing you can
change.
And that’s what time management is
all about.
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What is Time Management?
Time management is a
misnomer; you can not manage
time, as it is not capable of
expansion or contraction.
It is only possible to manage
your activities in that time.
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Time Management Approaches
Time Management has 3 main approaches:
1. Do the right work.
2. Get through the same amount of work more effectively.
3. Reduce the amount of work.
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1- Do the right work
• People should always be asking themselves:
What is the best use of my time right now?
In the 1800’s an Italian economist, Vilfredo
Pareto, identified that 80% of the wealth of
the country was owned by 20% of the people.
In the 1950’s two of the early "quality gurus"
Deming and Juran, noticed in their work that
20% of the causes result in 80% of the results.
Pareto Law (80/20 Rule) .
1-Do the right workTim
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20%
20%
80%
80%Many
Few
The 80 / 20 Rule…is best summed up by remembering this image…
Causes / Effort Results
1-Do the right work
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20%
80%Many
The 80 / 20 Rule
Do you focus 80%of your time on the
vital 20% of things that
really matter?
Try to delegate your 80% of effort to other who can perform it better.
1-Do the right work
Tim
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t Determine your priorities
• Much of time management is about setting
priorities, and identifying those tasks that are
important, as distinct from those that are urgent.
1-Do the right work
Tim
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t Determine your priorities
Analyzing Tasks
• Type A: tasks that are important &
Urgent
• Type B: tasks that are either important
or urgent, but not both
• Type C: tasks that are neither important
nor urgent, but routine.
1-Do the right work
Tim
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Balancing Daily Tasks
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Prioritizing Task
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Time Quadrants
• Crises
•Deadline-driven
projects, meetings.
• Friend gets injured
• Preparation
• Prevention
• Planning
• Relationship building
•Time wasters
• Junk mail
• “Escape” activities
•Do it all
• Interruptions
• Some phone calls
• Some mail
• Popular activities
•Doing things for others
Urgent Not Urgent
Important
Not Important
I
IVIII
IIThe Delayer
The LooserThe Yes-Person
The Prioritizer
1-Do the right work
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1-Do the right work
Self-generated Generated by others Disorganization – messy
desk
Procrastination – putting
things later.
Inability to say “No”
Poor delegation
Failure to prioritize.
Perfectionism
Visitors.
Waiting to see people .
Meetings
Crises.
Equipment failure
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