time manageent
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TIME
MANAGEMENT
TIME
MANAGEMENT
Submitted To:
Alka Singhal Mam
Submitted By:
Anoop Raj Srivastva- 05A
Karam Bangur- 18 A
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ContentsContents
pObjectives of Time Management
pWhy it is needed
pTime Wasters
p3 Ps of Time Management
pHow to use time efficiently
pOur suggestion
pObjectives of Time Management
pWhy it is needed
pTime Wasters
p3 Ps of Time Management
pHow to use time efficiently
pOur suggestion
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Facts about TimeFacts about Time
p24 hours per day
p168 hours per week
p
8736 hours per yearp10080 minutes per week
p24 hours per day
p168 hours per week
p
8736 hours per yearp10080 minutes per week
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DEFINITIONDEFINITION
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Objectives of TimeManagement
Objectives of TimeManagement
pClarifying your objectives/goals
pIdentifying the most commoninterruptions of working time and try
to eliminate them
pDetermining why and when youprocrastinate and overcome
procrastination.
pClarifying your objectives/goals
pIdentifying the most commoninterruptions of working time and try
to eliminate them
pDetermining why and when youprocrastinate and overcome
procrastination.
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Why Time
Management?
Why Time
Management?pTo manage the work(using time
constructively)
pImprovingproductivity/effectiveness
pTo manage the work(using timeconstructively)
pImprovingproductivity/effectiveness
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Time Wasting CulpritsTime Wasting Culprits
What are the most
common time wasters,
thieves and culprits
What are the most
common time wasters,
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Time Wasting CulpritsTime Wasting Culprits
pTelephonic interruptions
p Inefficient delegation
pExtended lunch or breakspPoorly run meetings
pMisfiled information
pPoor planning
pTelephonic interruptions
p Inefficient delegation
pExtended lunch or breakspPoorly run meetings
pMisfiled information
pPoor planning
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Contd.Contd.
pWaitings/delayspPaperwork
pJunk mails
pProcrastinationpNot setting priorities
pWaitings/delayspPaperwork
pJunk mails
pProcrastinationpNot setting priorities
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The "Three Ps" ofEffective TimeManagement
The "Three Ps" ofEffective Time
ManagementpPlanning
pPriorities
pProcrastination
pPlanning
pPriorities
pProcrastination
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Why do we
procrastinate?
Why do we
procrastinate?pDont know where to start.
pTo avoid an unpleasant task.
pWere afraid to fail.pWaiting for more information.
pWe may think if you put it off someoneelse will do it.
pWe are over-committed.
pDont know where to start.
pTo avoid an unpleasant task.
pWere afraid to fail.pWaiting for more information.
pWe may think if you put it off someoneelse will do it.
pWe are over-committed.
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To overcome
procrastination:
To overcome
procrastination:
pList the things you have been
avoiding. Prioritize them. Try to doat least one of them each day untilyou catch up.
pList the things you have been
avoiding. Prioritize them. Try to doat least one of them each day untilyou catch up.
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PLANNING ANDPRIORITIZATIONPLANNING ANDPRIORITIZATION
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Why arent we
organized?
Why arent we
organized?pIt takes too much time.
pYou dont know how.
pYou want to do it perfectly.
pIt takes too much time.
pYou dont know how.
pYou want to do it perfectly.
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The price of not being
organized?
The price of not being
organized?pMissed deadlines.
pOverlooked opportunities.
pWasted time.
pLost customers due to poor or slowservice.
pWasted money.
pMissed deadlines.
pOverlooked opportunities.
pWasted time.
pLost customers due to poor or slowservice.
pWasted money.
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Using Your CalendarUsing Your Calendar
pAdd a meeting as soon as you knowabout it.
p
Write dates for follow-up on calendar.p Include personal deadlines.
pHave one master calendar.
p If you use an electronic calendar, back it
up regularly.
pAdd a meeting as soon as you knowabout it.
p
Write dates for follow-up on calendar.p Include personal deadlines.
pHave one master calendar.
p If you use an electronic calendar, back it
up regularly.
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Eliminating things
from your to do list
Eliminating things
from your to do listpWhats the worst that can happen if
dont do this?
pAm I the only person who can do this?
pMust it be done now?
pIs there an easier way to do it?
pWhats the worst that can happen if
dont do this?
pAm I the only person who can do this?
pMust it be done now?
pIs there an easier way to do it?
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How to use Time
Effectively
How to use Time
EffectivelypConsolidate similar tasks
pTackle tough jobs first
p Learn to use idle timepGet started immediately on important
tasks
pReduce meeting time
pTake time to planpRemember that Now is the time to put it
all together.
pConsolidate similar tasks
pTackle tough jobs first
p Learn to use idle timepGet started immediately on important
tasks
pReduce meeting time
pTake time to planpRemember that Now is the time to put it
all together.
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Time Management is
Simple
Time Management is
Simple
Where do you Start?Where do you Start?
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Step IStep I
pThink for an hour in a day
pMake a list of :-pAll the things you need to do
pThink for an hour in a day
pMake a list of :-pAll the things you need to do
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Step IIStep II
Grade your list
p 1- Urgent and important
p 2- Urgent and non-important
p
3- Not Urgent and importantp 4- Not Urgent and non-important
Grade your list
p 1- Urgent and important
p 2- Urgent and non-important
p
3- Not Urgent and importantp 4- Not Urgent and non-important
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Step IIIStep III
Work on your Grade 1sWork on your Grade 1s
1
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Time MangementTime MangementYou not only manage time
You mange:
Yourself,
Others
and work
You not only manage time
You mange:
Yourself,
Others
and work
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