Time Evaluation Schemas:

A schema is a sequence of rules that typically gets executed in a waterfall

model. Schemas contain Sub-Schemas, Functions and Personnel Calculation

Rules (PCRs). PCRs comprises of Operations and parameters.

SAP provides 4 standard Time Schemas which are copied and customized to

suite business requirements. However only 3 schemas are used in HCM

Time Management.

The 4 schemas are:

1. Schema TM00: Time Evaluation with Personnel Time Events

2. Schema TM01: Time Evaluation for Work Schedule Deviations

3. Schema TM02: Time Evaluation for External Services Management

4. Schema TM04: Time Evaluation without Clock Times

Schema TM00: Time Evaluation with Personnel Time Events

TM00 is used to form time balances and time wage types from the time data.

If the employee has recorded their actual times at a Time Recording Terminal,

at a PDC system or via IT2011, then TM00 is the most suitable schema to

work with. Time Pairs are formed, Attendances, Absences are imported and

then the data is evaluated.

Schema TM00 is based on positive recording of time data, which means

recording all times that count as working time (actual times).

Schema TM00 only evaluates time data with clock times (or full-day records).

The main task of schema TM00 is to classify the actual times by comparing

them to the planned specifications in the daily work schedule (start and end of

planned working time, core times, breaks, and so on).

To determine overtime in schema TM00, time worked before the start of

planned working time or after the end of planned working time is not counted

as working time unless it has been approved. (Schema can also handle a

case where Overtime need not be approved). TM00 can calculate Overtime

on a daily or weekly basis.

To determine Flextime in Schema TM00, all times worked between the start

and end of the planned hours is considered. First, we need to meet to

requirements for the daily planned hours. Any excess hours are treated as

Flextime.

The Time Management status indicator in the Planned Working Time

infotype (0007) should be set to 1.

Schema TM01: Time Evaluation for Work Schedule Deviations

Schema TM01 evaluates data that has been entered as clock times to record

only exceptions to the work schedule.

The valuation basis for time evaluation forms a planned pair, which is

generated according to the planned specifications in the employees personal

work schedule.The planned pairs generally correspond to the time worked.

Only attendances from infotype 2002 and absences from infotype 2001 result

in a difference between planned and actual.

Schema TM01 automatically generates overtime for all attendance times

recorded over and above the planned specifications in the personal work

schedule. If overtime is recorded in infotype 2005, it can be approved

systematically taking account of overtime breaks.

The schema forms time balances, time wage types, and time quotas.

TM01 is based on negative time recording methodology

The Time Management status indicator in the Planned Working Time

infotype (0007) should be set to 9.

Schema TM02: Time Evaluation for External Services Management

Schema TM02 carries out time evaluation for External Service Providers who

record their hours in the Materials Management module. Typically, in the

HR/HCM module, we do not implement TM02.

For each external employee, we evaluate the attendance (IT2002) and

accordingly create wage-types.

Schema TM04: Time Evaluation without Clock Times

Schema TM04 is used for the evaluation of time data that is entered online,

either in hours or in pair of actual times. The schema evaluates actual working

hours as well as exceptions to the work schedule. The aim is to form time

balances and time wage types from the time data.

TM04 is intended as an alternative to the other time evaluation schema

TM00.

You can use schema TM04 to process attendances and absences that

specify a number of hours only, rather than concrete start and end times.

The times stipulated in the daily work schedule are not relevant. Only

specifications such as planned hours and minimum daily working time are

evaluated from the daily work schedule.

TM04 caters both for negative time recording (recording of exceptions to the

work schedule) and positive time recording (recording all attendances or

actual times).

If negative recording is used, the planned hours are generated on the basis of

the daily work schedule. Recorded absences and some attendance times are

deducted

Overtime can be calculated using the following regulations:

Overtime after x hours per day

Overtime after y hours per week

Overtime after z consecutive working days in a week

Overtime recorded in IT2005 will be considered for evaluation

The Time Management status indicator in the Planned Working Time

infotype (0007) shows whether all actual times are recorded for an employee,

or only exceptions to the planned specifications. The value should be set

to 1 or 9 depending upon how the schema is customized.