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ALISE ANNUAL CONFERENCE PLANNING MANUALFAQs for the Coordinating Chair(s)

1. Who is on the ALISE Conference Planning Committte?

Coordinating Chair: Appointed by Vice-President (incoming President)

Chair, ALISE Academy Committee Co- Chair, ALISE Jean Tague-Sutcliffe Doctoral Poster Competition Committee: One

regular member and the Doctoral SIG Conveners Chair, Works-in-Progress Posters Co-Chairs, Council of Deans, Directors and Program Chair Chair, Conference Juried Paper Proposals Committee Chair, Conference Juried Panel Proposal Committee Director for Special Interest Groups

Board Liaison: President

2. What are the duties of the ALISE Conference Planning Commite Chair (CPCC) (or co-Chairs)?

I. Conference Planninga. Work with the Executive Director to develop a logo related to the theme (provided by the

President) or the local of the annual conference.b. Send the calls for your conference to the Executive Director by November 15 so that they

can be included in the conference schedule for the annual conference held the year before the conference you are responsible for.

c. Determine who the keynote speaker will be. The Conference Planning Co-Chairs are responsible for securing the keynote speaker or speakers for the annual conference. It is a good idea to work with the ALISE President in developing ideas. There is a budget for speakers, but remember that the bylaws prohibit paying an honorarium to an ALISE member who acts as keynote. With approval from the Board however, it may be possible to help with travel expenses. After the keynote speaker has been determined, the Executive Director will take care of contracts, payment, etc.

d. The ALISE Strategic Plan (2011-2014) requires that each conference include:i. Pedagogical innovation in programming annually. (Conference 2014 will

showcase.)ii. Regular ALISE conference sessions that focus on cross- and multi-disciplinary

research.iii. Programs that target diversity and related issues.

e. Co-ordinate the work of the Conference Planning Committee. Ensure that they are on track with their responsibilites and communicate with them in order to finalize the conference schedule. ALISE has adopted EasyChair to manage conference submisisons. Procedures for using EasyChair are in Appendix D of this document.

i. Juried papers and panels. Proposals are due by July 15. The chairs of these committees are responsible for:

Distributing the calls. All submissions must be received by July 15. Coordinating the review process. Communicating the statistics on the number of proposals accepted or

declined. Providing the CPCC with the names, titles, and abstracts of the papers to

be included in the conference before September 15. The final number of submissions accepted may need to be discussed by the Chairs based on the capapcity of the venue and the number of other special programs that need to be accommodated. The Chairs of the panel and paper presentations will need to inform applicants of the accept/reject decision by September 15.

Grouping accepted papers into sessions and providing a title for each session.

Providing moderators for each session.ii. Special Interest Groups.

SIGs may submit a proposal to present a session at the annual conference. Proposals are due July 15. Proposals received on time are included in the conference schedule. Information regarding which SIGs will have sessions, session titles, and short abstract describing the sessions are collected by the Director for SIGs and communicated to the CPCC by September 15.

All SIGs are provided with a time to hold their business meeting and normally several SIGs meet at the same time in the same large room. In assigning SIG business meeting times, the CPCC should try not to assign SIGs with obvious overlap in members (such as the Youth Services SIG and the School Library SIG) at the same time. Like wise try not to place a competing session against a SIG business meeting (for example a session on research ethics while the Ethics SIG is meeting).

iii. Poster sessions. Poster submissions are due October 1 Works-in-Progress Posters. The acceptance and set-up of the Works-in

Progress posters is handled by the Chairs(s) of this committee. Normally posters are accepted on a first received basis with a limit of sixty sessions allowed (depending on the venue capacity). Care is taken to limit each presenter to one submission on which they are the first author and submissions may not be simultaneously submitted to the Doctoral Student Poster Session. Therefore, Works-in-Progress posters must be compared to posters submitted to the Doctoral Student Poster session to ensure the same research is not being presented twice in the same conference. The Works-in-Progress Poster Reception is typically held the first evening of the conference.

Doctoral Student Posters. The acceptance, judging, and set-up of the Doctoral student posters are all handled by the Co-Chairs of the Doctoral Student Poster Session Committee. As above, submissions are accepted in the order received and are limited to sixty (depending on the venue capacity). Students submitting posters must be in the final stages of the dissertaion or have recently completed their dissertation. If the abstract does not reflect this, the committee should recommend submission to the

Works-in-Progress poster session. The Doctoral Poster Reception is normally held the second evening of the conference.

iv. Awards Reception: Service and Research. This event normally takes place the third evevning of the conference.

i. A separate session is needed in the conference schedule in which the winners of the OCLC/ALISE grants can present their work.

ii. A separate session is needed in the conference schedule for the winners of the ALISE research awards so that they can present their work. (ALISE/Eugene Garfield Doctoral Dissertation Competition, ALISE/Dialog Methodology Paper Competition, ALISE/Bohdan S. Wynar Research Paper Competition, ALISE/LMC Paper Award).

v. ALISE Academy. The Chair of the ALISE Academy is appointed by the president at the end of his/her term as vice president. The ALISE Academy normally takes place the day that the conference officially starts.

f. Organize the conference as a whole, ensuring that all activites have a suitable time in the conference program. The Executive Director will assign the rooms. Using the conference at a glance is a good way to start work on your preliminary ideas about what will occur when. Last year’s schedule does not need to be strictly adhered to, so if you need to move some things around, don’t worry. Just check for competing interests in the same time slot. For example two youth sessions should not be pitted against each other. Remember to include breakfast, coffee, and lunch breaks in the schedule and don’t forget your keynote speaker! (The conference co-chairs should also plan to introduce the speaker at the conference.) Additional repsonsibilities include:

i. Working with the Juried Papers and Panels chairs to determine the top three that will receive the Featured Presentation designation and certificate. Featured Presentations are chosen based on reviewer scores and comments.

ii. You may also be solicited to select and organize ALISE@ALA presentations. These presentations are selected from the Juried Papers and Panels presented at ALISE. The CPCC solicits participation from accepted papers and panels that are relevant to practice for presentation at the ALA Midwinter meeting. The CPCC may choose to moderate this meeting or to appoint a moderator. The first ALISE@ALA presentations took place at the 2013 meeting. Wait to hear if this is going to be an annual event before working on this task.

g. Standard sessions that are normally included in the conference schedule. Vita and Portfolio Review. This normally takes place the first day the

conference officially starts. The CPCC may choose to handle this or to appoint someone to take responsibility for this session. Volunteers are needed who are willing to review vitas, match reviewers with people who are looking for feedback on their vitas, and arranging for this. Review may be done by schedule, as a drop-in service, or both.

Council of Deans, Directors, and Program Chairs. They often have a meeting that includes a breakfast or lunch.

Workshops. Sometimes workshops are held on the day the conference opens. Check with your Board liaison if you are unsure about whether any of these are planned.

ALISE Leadership Orientation. This is a session for incoming committee chairs and members.

ALISE Committee Meeting. This is a time for incoming and outgoing committee chairs to meet and talk.

First Timers Breakfast. Birds of a Feather. This is a lunch time event that is organized around

specific topics of interest. Past Presidents Reception (by invitation only). This is normally held just

before the Doctoral Poster session. School Representatives Breakfast. JELIS Editorial Board Meeting. ALISE Statistical Report Update. ALISE Business Meeting ALISE Board of Directors meetings. Pre-conference meeting (the

afternoon before the day the conference begins), the afternoon of th eopening day of the conference and the afternoon of the last day of the conference.

Vendor events. These will vary year-to-year. The Executive director will know if these need to be included.

COA/COE. Sometimes ALA asks for joint meetings or time during the ALISE conference to meet with our members.

h. Write welcome statement for the conference schedule.II. At the Conference

a. Check rooms to ensure that moderators are in place and that sessions start off smoothly.

b. Greet people and ask if they are having a good conference.c. Introduce the keynote speaker.d. Meet with the incoming Conference Program Planning Committee chair(s) to

share tips and experience.e. Enjoy yourself!

III. After the Conference

a. Write thank yous Program speaker(s) Conference Program Planning Committee members Curriculum Vita/portfolio reviewers

b. Review the ALISE Annual Conference Planning Manual and make updates as needed.

Replace examples in the appendiceswith the most current versions of these documents.

Give updates to Past President for review. Share updated manual with incoming Conference Program Planning

Committee chair(s).Appendices include:

Appendix A: ALISE Association Calendar Appendix B: Conference at a Glance Appendix C: Sample Calls (These should be replaced annually, so that only the most

current version is in the manual) Appendix D: EasyChair Procedures

APPENDIX A: ALISE ASSOCIATION CALENDARALISE Association Calendar: 2012

(For Board of Directors, Committees, SIGs, and School Reps)

January Points of Interesto Fiscal year beginso Dues year begins – both institutional and personalo JELIS issue no.1 mailedo Annual Conference takes placeo New Board takes officeo New committee members take officeo SIG convener appointments at conferenceo School Reps meet at conference / School reps list update

(Director for Membership Services)o January Board of Directors Meeting

February Boardo Director for Membership requests that schools submit new Rep

names.o Director for SIGs submits new convener list to HQ.

School Repso ALISE opens registration for Joint booth and Cooperative

reunion hosted at ALA annual.o School reps list update

Points of Interesto Website updated with new committee members, term of

reference and minimum expectations, and SIG convenerso Website updated with general conference call for participation,

general call for awards, etc. that were distributed at annual.o Website updated with new School Rep list.o Membership Renewals: Third Dues Renewal Reminder goes out

via USPS (Paper)March Board

o President: Prepare spring board meeting agenda Committees and SIGs

o Update call for awards School Reps

o ALISE Joint booth and Cooperative reunion hosted at ALA annual registration list added to website

Points of Interesto Newsletter #1 up on websiteo Website updated with new calls for awards

April Boardo Board members submit reports to HQ for inclusion in spring

board meeting books.o Spring Board meetingo Review of Strategic Plano Approved election slateo Finalize conference fees

Committeeso Chairs to submit reports to HQ for inclusion in Spring board

meeting bookso Nominations committee submits slate to Board

School Repso ALISE Joint booth and Cooperative reunion hosted at ALA

annual – last call for Reunion registrations Points of Interest

o JELIS issue no. 2 mailedMay Committees

o CPPC – begin on conference logo School Reps

o ALISE Joint booth and Cooperative reunion hosted at ALA annual – last call for Booth Registrations

o Director of Membership Services to email school reps for a list of all new faculty members.

Points of Interesto Newsletter #2o Election: Announce candidate slateo Membership Renewals: All non-renewing members will be

closed out of the Members-only section of ALISE.org. If the non-renewing members rejoins after this, their status on ALISE.org will be updated.

June Boardo Summer conference call (if necessary)

Committeeso Eugene Garfield Competition applications due – June 30th

School Repso Cooperative Alumni Reunions at ALAo LIS Pavilion at ALAo Directory: HQ to ask schools to gather faculty information for program and faculty directory

July Boardo Summer conference call (if necessary)

Committeeso 15th – Deadline for most Awards

Points of Interesto 15th – Deadline for conference papers, SIGs, panels, & programs

o JELIS issue no. 3 mailedAugust Board

o President Elect: Volunteer forms updated and added to website by HQ.

o President : Email to Deans/Directors to ask them to encourage personal memberships for upcoming year.

School Reps:o Director of Membership Services to email school reps for a list

of all new faculty members (any updates since May email)o Directory: HQ to ask schools to gather faculty information for

program and faculty directory (2nd notice) Points of Interest:

o Preliminary conference information online (hotel info, speakers)o HQ e-mails Students to ALISE forms to deans and on websiteo Conference preliminary program online (general outline)o Election: Reminder about deadline for officer nominations

(elections) from general membership to ALISE list.o Membership Renewals: August 31st is the last chance to

become a member of ALISE. Starting September 1, all membership renewals will be for the following year.

o Volunteer forms open on ALISE.orgSeptember Board

o Board members: submit reports to HQ for inclusion in Fall board meeting books.

o Fall board meetingo Budget approved for next fiscal yearo President-elect submits committee chair suggestions to Boardo President-elect submits goals for coming year.o Doctoral Students to ALISE determinedo Award nominations reviewed and approvedo Establish next year’s Nominating committeeo Past President coordinates Board self-assessment

Committeeso Chairs to submit reports to HQ for inclusion in Fall board

meeting bookso OCLC/ALISE competition applications due (Sept 15)o Conference papers notifications (Sept 15th)o Conference papers, SIGs, panels, & programs – confirmation of

acceptance to HQ by September 24th

School Reps:o Deadline for nominations for Doctoral Students to ALISEo HQ to send welcome packets to new facultyo HQ to email ALISE brochure to School Reps for them to print

or request copies from HQ, and to put in faculty boxes

o School reps list update (Director of Membership Services) Points of Interest:

o Conference Registration Opens (20th)o Website updated with new School Rep list.

October School Repso Doctoral Student Reception sponsor invoices sent to deans and

school reps.o Doctoral student resumes/jobs ads @ the conference e-mailed to

Schools/Programs and the membershipo Directory: HQ to ask schools to gather faculty information for

program and faculty directory (final notice) Committees:

o ALISE Research grant applications due (Oct 1st)o Doctoral Posters due (Oct 1st)o All conference official program book materials and AV requests

due to HQ by October 15th

o Conference final program due: All sessions assigned Points of Interest:

o First dues renewal notices go out via emailo HQ to E-mail call for personal membership renewal to

ALISE/jESSEo JELIS issue no. 4 mailedo Election : ballots open online (Oct 15th – Nov 15th)o Newsletter #3

November Boardo Deadline for President-Elect's goals and priorities for coming

year, committee appointments, committee charges (deadline: Nov. 1)

o President: Past Presidents Reception invitations sent Committees and SIGs

o List of poster session participants in brochure ready copy sent to HQ

o All conference handouts/packet materials to HQ by November 5th (awards brochure, conference announcements/calls, etc)

o ALISE/UW School Youth Services Travel Award due (Nov 1st) School Reps

o Deadline for conference job placement resumes. Resume portal opens

Points of Interesto Research grants decided, notice to HQ of winnerso Election: Deadline for ballots; send to Tellers Committeeo Directory of Faculty and Schools on ALISE.org

December Board:o Board members submit reports to HQ for inclusion in Winter

board meeting books. Committees:

o Deadline for annual committee reports / Chairs to submit reports to HQ for inclusion in Winter board meeting books

o Conference program finalized-to printer School Reps:

o Interview room schedule sent to schools Points of Interest

o Membership Renewals: Second dues renewal reminder via emailo Deadlines for early registrationo Cut off for conference registrationo Hotel Room Block closed

APPENDIX B: CONFERENCE AT A GLANCE

Conference at a Glance (as of August 25, 2012)

Tuesday, January 22, 2013Time Event

8:00 a.m. - 6:00 p.m. Registration8:00 a.m. - 6:00 p.m. Internet Cafe8:00 a.m. - 8:00 p.m. Placement Services10:00 a.m. – Noon WISE Pedagogy Pre-conference Workshop: : Inquiry across time and space

Nicole Cooke (Illinois) Michael Stephens (San Jose State)

12:30 p.m. - 4:30 p.m. ALISE Academy: The Quality behind Qualitative Research1: What Constitutes Qualitative Research? Discussion Leader: Lisa Given, Charles Sturt University2: What Are the “Data” for Qualitative Inquiry? Discussion Leader: Diane Neal, University of Western Ontario3. Sophisticated Analysis in a Challenging World Discussion Leader: Marie Radford, Rutgers University

1:00 p.m. - 4:00 p.m. Curriculum Vitae and Portfolio Review1:00 p.m. - 4:00 p.m. ALISE Board of Directors Meeting4:30 p.m. - 5:30 p.m. ALISE Leadership Orientation5:00 p.m. - 5:30 p.m. Set-up for Works in Progress Poster Session5:30 p.m. -6:30 p.m. ALISE Committee Meetings5:30 p.m. – 6:30 p.m. 2013 and 2014 ALISE Program Planning Committees Joint Meeting6:30 p.m. – 9:00 p.m. Opening Reception/Works In Progress Poster Session

(Hors d’oeuvres and Cash Bar)

Wednesday, January 23, 2013Time Event

7:30 a.m. - 8:30 a.m. First Timers’ Breakfast7:30 a.m. - 8:30 a.m. SIG Business Meetings: Session 1

Archival/Preservation Education Distance Education Gender Issues Information Ethics Research Technical Services Education

8:00 a.m. - 6:00 p.m. Registration

8:00 a.m. - 6:00 p.m. Internet Café8:00 a.m. - 5:00 p.m. Exhibits8:00 a.m. - 8:00 p.m. Placement Services8:30 a.m. - 10:00 a.m. Session 1: Programs and Papers

1.1 ALISE Award Papers 1

1.2 Juried Papers

1.3 Juried Panel

1.4 SIG Program

1.5 SIG Program10:00 a.m. – 10:30 a.m. Morning Break10:30 a.m. – Noon Opening Plenary Session: Ann Curry, University of Alberta12:15 p.m. – 1:45 p.m. Birds of a Feather

Organizer: Stephen T. Bajjaly (Wayne State)1:00 p.m. – 2:00 p.m. JELIS Editorial Board Meeting (tentative)2:00 p.m. – 3:30 p.m. Session 2: Programs and Papers

2.1 Juried Papers

2.2 Juried Papers

2.3 Juried Panel

2.4 SIG Program

2.5 SIG Program2:00 p.m. – 4:00 p.m. ALISE Statistical Report Update3:30 p.m. - 4:00 p.m. Afternoon Break3:30 p.m. - 4:00 p.m. Doctoral Poster Session Setup3:30 p.m. - 4:00 p.m. Doctoral Poster Judges Meeting4:00 p.m. - 5:30 p.m. Session 3: Programs and Papers

3.1 Juried Papers

3.2 Juried Papers

3.3 Juried Panel

3.4 SIG Program

3.5 SIG Program4:00 p.m. - 6:30 p.m. Doctoral Poster Judging5:45 p.m. - 7:00 p.m. Past Presidents’ Reception – By invitation only7:30 p.m. - 9:00 p.m. Doctoral Student Research Poster Session and Reception

(Hors d’oeuvres and Cash Bar)

Thursday, January 24, 2013Time Event

7:30 a.m. - 8:30 a.m. School Representatives’ Breakfast7:30 a.m. - 8:30 a.m. SIG Business Meetings: Session 2

Curriculum Development & Fundraising Information Policy International Library Education Multicultural, Ethnic, and Humanistic Concerns New Faculty School Library Media

8:00 a.m. - 6:00 p.m. Registration8:00 a.m. - 6:00 p.m. Internet Cafe8:00 a.m. - 5:00 p.m. Exhibits8:00 a.m. - 8:00 p.m. Placement Services8:30 a.m. - 10:00 a.m. Session 4: Programs and Papers

4.1 ALISE Award Papers 2

4.2 Juried Papers

4.3 Juried Panel

4.4 SIG Program

4.5 SIG Program10:00 a.m. - 10:30 a.m. Morning Break10:30 a.m. - Noon Session 5: Programs and Papers

5.1 Juried Papers

5.2 Juried Papers

5.3 Juried Panel

5.4 SIG Program

5.5 SIG ProgramNoon - 1:30 p.m. Lunch break12:15 p.m. - 2:30 p.m. Council of Deans, Directors, and Program Chairs Meeting1:30 p.m. - 3:00 p.m. Session 6: Programs and Papers

6.1 Juried Papers

6.2 Juried Papers

6.3 Juried Panel

6.4 SIG Program

6.5 SIG Program3:00 p.m. - 3:30 p.m. Afternoon Break3:30 p.m. - 4:30 p.m. ALISE Business Meeting and Kick-off to 20144:30 p.m. - 6:00 p.m. Special Session: “What of Diversity? (Always the Beautiful, and

Essential, Question): An Ignite Session on Ideas You Can Use To Advance Diversity”ALISE Diversity Statement Task Force & Multicultural, Ethnic, and Humanistic Concerns SIG

6:30 p.m. - 8:00 p.m. Awards Reception at Seattle Public Library(Hors d’oeuvres and cash bar)

Friday, January 25, 2013Time Event

7:30 a.m. – 8:30 a.m. SIG Business Meetings: Session 3 Adjunct/Part-time Faculty Assistant/Associate Deans and Directors Doctoral Students Historical Perspectives Teaching Methods Youth Services

8:00 a.m. - Noon Registration8:00 a.m. - Noon Placement Services8:00 a.m. - Noon Exhibits8:00 a.m. - Noon Internet Cafe8:30 a.m. - 10:00 a.m. Session 7: Programs and Papers

7.1 OCLC/ALISE Grant PapersModerator: Lynn Silipigni Connaway (OCLC)

7.2 Juried Papers

7.3 Juried Panel

7.4 SIG Program

7.5 SIG Program10:00 a.m. – 10:30 a.m. Morning Break10:30 a.m. – Noon Special Session: “How Do You Know That They Know? Devising,

Assessing, and Utilizing Program-level Student Learning Outcomes”Vicki Gregory (South Florida) and Karen O’Brien (ALA)

Noon - 3:00 p.m. ALISE Board of Directors MeetingNoon – 2:00 p.m. Proquest Training Workshop

APPENDIX C: SAMPLE CALLS

ALISE Academy 2013

The Quality behind Qualitative Research

The ALISE Academy is a half-day pre-conference professional development opportunity. The 2013 year’s pre-conference will address inquiry into problems and issues in library and information science using qualitative methods.

Overall Structure:

The 2013 Academy will depart from the usual structure. There will be a single Workshop with the three topics described below; these three topics are designed to proceed through the most essential elements of qualitative research. The leaders will all be on hand throughout the Workshop to guide participants through the phases of inquiry.

The total Workshop will be designed to be interactive, engaging, and supportive of the career trajectories, and scholarly and professional perspectives of participants.

Pre-registration is required. The enrollment cap will be 50 participants.

Target audience: Students and faculty who are at all stages of their careers as researchers. Participants need not have expertise using qualitative methods.

Academy Workshop, in Order of Presentation

1: What Constitutes Qualitative Research?

Discussion Leader: Lisa Given, Charles Sturt University

Topics: How are qualitative methods distinguished from quantitative methods?The discussion will situate the application of qualitative methods in the contexts of particular kinds of questions and problems that can arise in authentic settings.

What kinds of questions/problems lend themselves to qualitative methods?

The very nature of some research questions or researchable problems renders them amenable to more qualitative methodologies; the participants in the workshop will be able to suggest some questions they have in mind.

2: What Are the “Data” for Qualitative Inquiry?

Discussion Leader: Diane Neal, University of Western Ontario

Topics: How do I collect data and information pertinent to real questions?

Discussion will concentrate on the sources of data in authentic settings, and how the researcher can simultaneously gather data and information and avoid pitfalls associated with potential intrusion into the settings studied.

Is intrusive data collection an obstacle and, if so, how can it be avoided?

Since this method of inquiry can entail authentic settings, discussion should address the researcher’s role in those settings and any possible intrusions into the actions of subjects.

3. Sophisticated Analysis in a Challenging World

Discussion Leader: Marie Radford, Rutgers University

Topics How do I analyze the results of qualitative research?

Participants will work with genuine and simulated data to explore various possible means of analysis that enable useful and verifiable interpretations.

Registration:

To participate in the 2013 ALISE Academy; you must register using the 2013 Conference registration form. There are no fees to attend the Academy, but you must register for the ALISE Conference. If you would like to only attend the Academy, please feel free to use the one-day rate when registering.

There are only 50 spaces available. Spaces are awarded on a first-come, first-serve basis. Waiting lists are NOT maintained.

2013 ALISE Annual Conference

Always the Beautiful Question: Inquiry Supporting Teaching, Research, and

Professional PracticeTuesday, January 22 – Friday, January 25, 2013

Seattle, Washington

The desire to know provides the fuel essential to effective learning and teaching, theory and research, and improvements in professional practice. The processes that support finding out include a variety of behaviors that range from conscious and deliberate investigation, to passive information gathering, to serendipitous information acquisition, to information pushed in from outside sources. Likewise, there are many different ways of knowing and methods of finding out. This year’s theme celebrates the role of questions in library and information science and seeks to explicate how questions are conceptualized, leveraged, pursued, and harnessed by LIS educators and researchers. The focus on questions encourages exploration of pedagogical strategies, theory development, research methods, and the evaluation of information resources, practices, services, and systems.

We invite you to contribute your thoughts and expertise at the ALISE 2013 Annual conference and to participate in an exploration of the place of inquiry in teaching, theory, research, and practice. Opportunities for teaching and learning include juried paper proposals, juried panel discussions, work in progress poster sessions, doctoral

poster sessions, and SIG panels. Engage in discourse with colleagues at roundtable discussions, SIG meetings, the popular “birds of a feather” meeting, during breaks, and at various conference venues. Expect some thought provoking experiences – launched by a keynote speaker – and continuing with theme focused programming including the 2013 ALISE Academy, The Quality behind Qualitative Research, which will focus on the use of qualitative research methods.

Please check the ALISE website (www.alise.org) periodically for more detailed calls for participation, encompassing a range of types of conference sessions:

Contributed papers - Deadline: July 15, 2012 Juried programs including SIG panels, roundtable discussions,

workshops, innovative panel formats - Deadline: July 15, 2012 Research poster sessions, including works in progress and doctoral

student judged poster session - Deadline: October 1, 2012

The core members of the Conference Planning committee for 2013 include:

Conference Planning Committee Co-Chair: Heidi Julien, University of Alabama - [email protected]

Conference Planning Committee Co-Chair: Don Latham, University of Florida, – [email protected]

ALISE Jean Tague-Sutcliffe Doctoral Poster Session Chair: Bharat Mehra, University of Tennessee - [email protected]

Doctoral SIG Conveners: Tammy Mays, University of Wisconsin – Madison - [email protected], and Lenese Colson, Florida State University - [email protected].

Chair, Juried Papers: Lisa Given, Charles Sturt University, [email protected]

Chair, Juried Panels: Connie Van Fleet, University of Oklahoma – [email protected]

ALISE Academy Chair: John Budd, University of Missouri [email protected];

Director for Special Interest Groups: David Lankes, Syracuse University - [email protected]

Board Liaison: Melissa Gross, Florida State University – [email protected]

mailto:[email protected]



2013 ALISE Annual Conference

Always the Beautiful Question: Inquiry Supporting Teaching, Research, and

Professional PracticeTuesday, January 22 – Friday, January 25, 2013

Seattle, Washington

The desire to know provides the fuel essential to effective learning and teaching, theory and research, and improvements in professional practice. The processes that support finding out include a variety of behaviors that range from conscious and deliberate investigation, to passive information gathering, to serendipitous information acquisition, to information pushed in from outside sources. Likewise, there are many different ways of knowing and methods of finding out. This year’s theme celebrates the role of questions in library and information science and seeks to explicate how questions are conceptualized, leveraged, pursued, and harnessed by LIS educators and researchers. The focus on questions encourages exploration of pedagogical strategies, theory development, research methods, and the evaluation of information resources, practices, services, and systems.

We invite you to contribute your thoughts and expertise at the ALISE 2013 Annual conference and to participate in an exploration of the place of inquiry in teaching, theory, research, and practice. Opportunities for teaching and learning include juried

paper proposals, juried panel discussions, work in progress poster sessions, doctoral poster sessions, and SIG panels. Engage in discourse with colleagues at roundtable discussions, SIG meetings, the popular “birds of a feather” meeting, during breaks, and at various conference venues. Expect some thought provoking experiences – launched by a keynote speaker – and continuing with theme focused programming including the 2013 ALISE Academy, The Quality behind Qualitative Research, which will focus on the use of qualitative research methods.

Please check the ALISE website (www.alise.org) periodically for more detailed calls for participation, encompassing a range of types of conference sessions:

Contributed papers - Deadline: July 15, 2012 Juried programs including SIG panels, roundtable discussions,

workshops, innovative panel formats - Deadline: July 15, 2012 Research poster sessions, including works in progress and doctoral

student judged poster session - Deadline: October 1, 2012

The core members of the Conference Planning committee for 2013 include:

Conference Planning Committee Co-Chair: Heidi Julien, University of Alabama - [email protected]

Conference Planning Committee Co-Chair: Don Latham, University of Florida, – [email protected]

ALISE Jean Tague-Sutcliffe Doctoral Poster Session Chair: Bharat Mehra, University of Tennessee - [email protected]

Doctoral SIG Conveners: Tammy Mays, University of Wisconsin – Madison - [email protected], and Lenese Colson, Florida State University - [email protected].

Chair, Juried Papers: Lisa Given, Charles Sturt University, [email protected]

Chair, Juried Panels: Connie Van Fleet, University of Oklahoma – [email protected]

ALISE Academy Chair: John Budd, University of Missouri [email protected];

Director for Special Interest Groups: David Lankes, Syracuse University - [email protected]

Board Liaison: Melissa Gross, Florida State University – [email protected]




Call for Juried Paper Proposals

Deadline for extended abstracts (maximum 1,000 words): July 15, 2012Notification of acceptance: September 15, 2012

This call for juried paper proposals seeks original contributions including reports of research, theory, pedagogy, best practices, think pieces, and critical essays that contribute to elaboration of the conference theme of “Always the Beautiful Question: Inquiry Supporting Teaching, Research and Professional Practice.” The desire to know provides the fuel essential to effective learning and teaching, theory and research, and improvements in professional practice. The processes that support finding out include a variety of behaviors that range from conscious and deliberate investigation, to passive information gathering, to serendipitous information acquisition, to information pushed in from outside sources. Likewise, there are many different ways of knowing and methods of finding out.

The theme for the 2013 ALISE Annual Conference celebrates the role of questions in library and information science and seeks to explicate how questions are conceptualized, leveraged, pursued, and harnessed by LIS educators and researchers. The focus on questions encourages exploration of pedagogical strategies, theory development, research methods, and the evaluation of information resources, practices, services, and systems. (More information on the conference theme can be found at http://www.alise.org/)

Proposals should be for original papers, not for papers that have been previously published. There are no restrictions on research methodology. Alternative perspectives, creative and non-conventional responses to library and information science education concerns within the context of inquiry supporting teaching, research and professional practice are welcomed and encouraged!

Instructions for Submission Extended abstracts should include the following:

Title of the paper Names, affiliations, and contact information of the authors, with one author

designated as the contact for the paper Up to 1,000 word description of the proposed paper Select reference list

Abstracts will be evaluated by the Juried Paper Proposals Committee according to the following criteria:

Connection to conference theme Relevance to current and emerging issues in LIS education Originality of ideas Potential impact / significance Select references to relevant literature Overall quality of writing

The Conference Juried Paper Proposals Committee Chair will send an acknowledgement of all abstracts received and applicants will be informed of the Committee’s decisions by September 15, 2012. Conference presentation time slots will be published in the conference program. All presenters are required to register for the ALISE 2013 conference.

Deadline for submissions is July 15, 2012. Please submit abstracts via email in Word format to Lisa Given, Charles Sturt University: [email protected]

Please note: Juried paper proposals accepted for presentation at the conference, which are developed into full papers, are eligible for consideration for the JELIS “best papers” conference issue. Deadline for submission of full papers for possible publication in JELIS will be March 1, 2013, and those submissions should be made to the editors of JELIS.

Lisa Given, Ph.D.ProfessorSchool of Information StudiesCharles Sturt UniversityWagga Wagga NSW, [email protected] +61 2 6933 4092



Call for Juried Panel Proposals

Deadline for proposals: July 15, 2012Notification of acceptance: September 15, 2012

Proposals are encouraged for panel sessions for the 2013 ALISE Annual Conference, “Always the Beautiful Question: Inquiry Supporting Teaching, Research, and Professional Practice.” Panels should relate to the role of questions in library and information science and how questions are conceptualized, leveraged, pursued, and harnessed by LIS educators and researchers.

Panels are sought that address pedagogical strategies, theory development, research methods, and the evaluation of information resources, practices, services, and systems. A panel must have a clear focus explicitly related to the conference theme and all presentations in a panel must share that focus. (More information on the conference theme can be found at http://www.alise.org/). Panels should be designed to foster interaction between panelists and audience members. Innovative panel formats are encouraged. Panel presentations will be scheduled in 1 ½ hour blocks.

Submission Requirements and Evaluation CriteriaPanel proposals must include:

1. The title of the panel presentation. What is the question being addressed?2. The name, affiliation, and contact information for the panel convener; if there is

more than one panel convener, one must be designated as the contact for the proposal.

3. The names and affiliations of proposed presenters.4. A brief, 50-word abstract for the conference program.5. An extended abstract that includes a description of the theme, topic, and purpose

of the proposed panel, including identification of the target audience and a description of the panel format. Please describe how time will be allotted to presenters, discussion, Q&A, etc., as applicable. (The extended abstract should be submitted as a .doc or .docx file.)

Proposals will be evaluated by the Juried Panel Proposals Committee according to the following criteria:

1. Congruence with the conference theme2. Relevance to current and emerging issues in LIS education3. Qualifications of the proposed presenters4. Appropriateness of the panel format5. Opportunity for audience interaction

Conference presentation time slots will be published in the conference program. All presenters are required to register for the ALISE 2013 conference.

Please note: submitting a proposal constitutes your permission for ALISE to publish the brief and extended abstracts in the conference program and on the ALISE website, if your proposal is accepted.

Submission Instructions

Submissions will be made through the EasyChair system, at http://www.easychair.org/conferences/?conf=alise2013.

Follow these steps:

1. Log on the system (create an EasyChair account if you do not already have one).2. If you are also a reviewer, please be sure to select "author" as your role for your

own submission.3. Select "New Submission".4. Complete all the information requested. Enter a title and provide a 50-word

abstract for your submission. This will be used for the Conference Program.5. Upload your file (panel proposal) and press "Submit".6. You should also receive a confirmation email from the EasyChair system.

Deadline for submissions is July 15, 2012.

Connie Van FleetProfessorSchool of Library and Information Studies

http://www.easychair.org/conferences/?conf=alise2013

University of Oklahoma401 West Brooks, Room 120Norman, OK 73019405.325.3921

Call for SIG Session Proposals

Deadline for proposals: July 15, 2012Notification of acceptance: September 15, 2012

Proposals are encouraged for SIG sessions for the 2013 ALISE Annual Conference, “Always the Beautiful Question: Inquiry Supporting Teaching, Research, and Professional Practice.” (More information on the conference theme can be found at http://www.alise.org/).

SIG sessions may include any format(s) deemed appropriate by the SIG conveners. Sessions will be scheduled in 1 ½ hour blocks.

To obtain an allotted time in the conference schedule, SIGS must submit a program session proposal by the deadline. Time slots will be published in the conference program. All presenters are required to register for the ALISE 2013 conference.

Submission Requirements and Evaluation CriteriaPanel proposals must include:

6. The title of the SIG session.7. The name, affiliation, and contact information for the SIG convener; if there is

more than one SIG convener, one must be designated as the contact for the proposal.

8. The names and affiliations of proposed presenters/participants.9. A brief, 50-word abstract for the conference program.10.An extended abstract that includes a description of the theme, topic, purpose,

and format of the proposed session, along with a description of the allocation of time to presenters and audience interaction (maximum 1000 words for extended abstract; should be submitted as a .doc or .docx file).


Submission Instructions

Submissions will be made through the EasyChair system, at http://www.easychair.org/conferences/?conf=alise2013.

Follow these steps:

7. Log on the system (create an EasyChair account if you do not already have one).8. If you are also a reviewer, please be sure to select "author" as your role for your

own submission.9. Select "New Submission".10.Complete all the information requested. Enter a title and provide a 50-word

abstract for your submission. This will be used for the Conference Program.11.Upload your file (SIG session description) and press "Submit".12.You should also receive a confirmation email from the EasyChair system.

Deadline for submissions is July 15, 2012.

For questions about SIG proposals, please contact:

Kathleen DeLongUniversity of [email protected]


ALISE Awards, Honors, and Grants for 2013

Be part of the ALISE Awards, Honors, and Grants program for 2013! There are many opportunities to nominate a colleague or to apply for an award.

Opportunities are summarized on this sheet; find more details at ALISE.org

ALISE AwardsDeadline for all awards in this category: July 15, 2012

ALISE Service AwardFor outstanding service to ALISEChair: Linda Most (Valdosta, [email protected])

ALISE Award for Professional ContributionFor leadership in library and information science educationChair: Julie Hershberger (UNCG, [email protected])

ALISE Award for Teaching ExcellenceFor excellence in teaching library and information scienceChair: Denise Agosto (Drexel, [email protected])

ALISE Pratt-Severn Faculty Innovation AwardFor innovation in incorporating evolving information technologies in library and information science curriculaChair: Susan Rathbun-Grubb (South Carolina, [email protected])

ALISE/Norman Horrocks Leadership AwardFor outstanding leadership demonstrated in ALISE activities during the first few (up to seven) years as a memberChair: Mary Stansbury (Denver, [email protected])

ALISE Annual Conference AwardsVariable deadlines, beginning July 15, 2012; see below for specifics

ALISE University of Washington Information School Youth Services Graduate Student Travel Award A stipend of $750 to support the attendance of a member of the Youth Services SIG who is actively participating in the ALISE conferenceDeadline: November 1, 2012Chair: Anna Nielson (Illinois, [email protected]) and Sarah Park (St. Catherine, [email protected])

Doctoral Students to ALISE GrantA stipend of $500 to support the attendance of one or more promising LIS doctoral students at the ALISE Annual Conference; selected by members of the ALISE BoardDeadline for nominations from institutional member schools: September 21, 2012

ALISE/Jean Tague Sutcliffe Doctoral Student Research Poster CompetitionFor the outstanding poster in the Doctoral Student Research Poster Competition reporting on dissertation research Deadline for abstracts to participate in the poster session: October 1, 2012Chair: Bharat Mehra (Tennessee, [email protected])

ALISE Research CompetitionsVariable deadlines, beginning June 30, 2012; see below for specifics

ALISE Research Grant CompetitionAn award of one or more grants totaling $5,000 to support research broadly related to education for library and information science.Deadline: October 1, 2012Chair: Ingrid Hsieh-Yee (Catholic, [email protected])

ALISE/OCLC Library and Information Science Research Grant ProgramGrants of up to $15,000 to foster research by faculty in schools of library and information science; proposals from junior faculty are especially encouraged.Deadline: September 15, 2012Chair: Lynn Silipigni Connaway (OCLC, [email protected])

ALISE/Bohdan S. Wynar Research Paper CompetitionThis award is given for an outstanding unpublished research paper concerning any aspect of library and information science. The award will be given without an honorarium.Deadline: July 15, 2012Chair: Besiki Stvilia (Florida State, [email protected])

ALISE/Dialog Methodology Paper CompetitionAn award of $500 for an outstanding unpublished paper explaining a particular research method or technique and the methodological implications for library and information science.Deadline: July 15, 2012Chair: Lisa Given (Charles Sturt, [email protected])

ALISE/Eugene Garfield Doctoral Dissertation CompetitionAn award of $500 for an outstanding library and information science dissertation completed between December 15, 2008 and June 30, 2010.Deadline: June 30, 2012


Chair: Elizabeth Figa (North Texas, [email protected])

ALISE/LMC Paper AwardAn award of $1000 to recognize an outstanding unpublished paper reporting innovative research in youth services.Deadline: July 15, 2012Co-chairs: Anne Perrault (Buffalo, [email protected]), and Marcia Mardis (Florida State, [email protected])

Jean Tague-SutcliffeDoctoral Student Poster Competition

CALL FOR PROPOSALS

Submission Deadline: October 1, 2012Notification of Acceptance: November 2, 2012

About the Jean Tague-Sutcliffe Doctoral Poster Competition

This competition was established in memory of Jean Tague-Sutcliffe, professor and former dean of the Graduate School of Library and Information Science at the University of Western Ontario (now the Faculty of Information and Media Studies). During her thirty-year career, Professor Sutcliffe’s research on the measurement of information made significant contributions to the theoretical, methodological, and practical foundations of library and information science. This award, established by students at


UWO in 1997, also recognizes Professor Sutcliffe’s dedication to the education of information professionals by awarding a certificate, a one-year student annual membership to ALISE, and a $200 cash prize to the first-place winner.

Eligibility

Only one submission per student is permitted. Only doctoral students who have completed or are near completion of their

doctoral dissertation research (i.e., post-proposal; the core data have beenanalyzed; the student is at the stage of drawing conclusions from the researchfindings) are eligible to enter this competition.

Students whose posters are accepted must submit a final copy of the poster as aPDF by November 30, 2012. Failure to submit a poster at this time will result in elimination from the competition. As with poster proposals, final poster submissions will be made through EasyChair (see below for more information).

Students whose posters are accepted are required to register for and attend theALISE 2013 Conference in Seattle, WA, on January 22-25, 2013.

Judging Criteria

Posters will be judged according to the following criteria on a scale of 1-5:

Practical, theoretical, and statistical significance: The discovery has broad application and potential benefit for practice, promotes the understanding of theory or suggests a new theoretical direction, and reports results that are statistically significant or provide a persuasive basis for argument.

Design and method: Research design is logical and appropriate to the problem or research question(s), and method(s) of data collection, and analysis is appropriate, well-described and demonstrates meaningful results.

Oral presentation: Presentations are clear and to-the-point and are no longer than necessary to describe broadly the overall nature of the problem, the design and methodology, the results, and their implications.

Organization, clarity, and aesthetics of visual materials: Posters should be well organized and attractive, understandable without the oral presentation, and coherent with the oral presentation.

Submission Requirements

Submissions should include the following:

Student’s name and the name of the student’s advisor Title of the research study 50-word brief abstract (for the conference program)

500-word extended abstract (in Word format)

Submissions should be made by midnight October 1, 2012, through the EasyChair system, at http://www.easychair.org/conferences/?conf=alise2013.

Follow these steps:

13.Log on the system (create an EasyChair account if you do not already have one).14. If you are also a reviewer, please be sure to select "author" as your role for your

own submission.15.Select "New Submission".16.Complete all the information requested. Enter a title and provide a 50-word

abstract for your submission. This will be used for the Conference Program.17.Upload your Word file (extended abstract) and press "Submit".18.You should also receive a confirmation email from the EasyChair system.


Questions?

Please direct any questions regarding the 2013 ALISE Jean Tague-Sutcliffe Doctoral Student Research Poster Competition to:

Bharat Mehra, Ph.D. Associate Professor School of Information Sciences University of Tennessee [email protected]

Lenese ColsonSchool of Library and Information StudiesFlorida State [email protected]

Tammy MaysSchool of Library and Information StudiesUniversity of [email protected]




Call for Works in Progress Posters

Deadline for Extended Abstracts (maximum 250 words): October 1, 2012

Notification of Acceptance: No later than November 2, 2012

Attendees of the conference are invited to share current research through posters presented at the Works in Progress Showcase. Participants receive feedback in an informal setting. This is an excellent opportunity to identify collaborators and obtain feedback that may enrich research. The poster may represent any aspect of the researcher’s work: proposal, theoretical framework, methodology, findings, etc.

The posters for the Works in Progress Showcase are neither refereed nor judged. There is limited space for the posters so acceptance will be based on availability of space for display. Guidelines and details about preparing the posters will be provided to presenters in the acceptance e-mail messages.

Works in Progress poster abstracts will be posted to the web by ALISE for no more than one year. Permission to post is inherent in participation.

Eligibility:

All conference attendees are welcome to submit posters of their work in progress. Doctoral students may not submit the same research presented in the doctoral student research competition.

Submissions (in Word) for the Works in Progress Posters should include the following: Full Name of Presenter(s) Contact Information (e-mail & phone) School Affiliation Academic Status Select one area ONLY from the ALISE LIS Research Areas Classification Scheme &

include both the numerical and verbal designations: http://www.alise.org/mc/page.do?sitePageId=55727&orgId=ali

Poster Title Abstract (limited to 250 words) Indication of special needs

Submissions of Abstracts for the Works in Progress Showcase should be directed to:

Jennifer Campbell-Meier, The University of Alabama ([email protected]).

http://www.alise.org/mc/page.do?sitePageId=55727&orgId=ali%20

http://www.alise.org/mc/page.do?sitePageId=55727&orgId=ali%20

APPENDIX D: EASYCHAIR PROCEDURES(Prepared by Heidi Julien and Don Latham)

SubmissionsWhen the system is set up for a new reviewing year the system should be set for different streams/tracks. This will allow panels, papers, posters, etc., to be submitted to and reviewed within their own, specific tracks, rather than all different types of submissions being handled in the main system. Using streams/tracks will prevent paper authors receiving double notices, if the panel chair selected ‘all’ when notifying authors.

Everyone who tries to submit something will be asked to select a "role," either "author" or "reviewer."

One of the choices in the system is to indicate whether submissions are anonymous. Calls should indicate that proposals/papers should be anonymized prior to submission. The review form strips out the name automatically from the details entered by authors, but the attached proposals must be anonymized prior to being uploaded (otherwise, the system sends the file “as is” to all reviewers).

ReviewingChairs must “invite” their reviewers to review the panels (i.e., as “subreviewers” for themselves). Reviewers can get into the system and look at the papers without formally “accepting” a review request (just because they’ve been added to the system as a member of the program committee), but the reviewers can’t do the online submission process work until they’ve walked through all of the steps. So, each reviewer needs to be invited to review specific submissions, and they will have to follow the link in the email they receive to “accept” every single request; then they will be able to review online and “submit” when they are ready.

Chairs must double-check for potential conflicts (e.g., a reviewer who works at the same institution as an author) as the system may miss some of these conflicts (i.e., marking a reviewer as “no conflict” when a conflict really does exist).

Chairs must click on the link for each panel entry (i.e., in the “details” column, the little blue dot with the “i” in it – and then, top right corner, click “Request review”. You then enter the reviewer’s email address, etc., and modify the text of the email message if you like (say, with the deadline by which you want the review). The system sends an email to reviewers, where they follow the link to “accept” and then they’ll get access to all the forms they need. Chairs need to do a “request review” for each subreviewer, separately, for each file.

If submissions have been miscategorized by authors, choose the "update information" option and recategorize these submissions. Then notify the author about that change.

Reviews must be formally “submitted.” To do that, Chairs must go to the “reviews” tab and select “subreviewers”; then you can click on the “review submitted” link in the “status” column, which appears to the right of each paper; you have to “view” the review and then there is a button at the bottom to “submit review” to the Easy Chair system. Once you formally “submit” the review, the status will change to “review added to Easy Chair” and the scores, etc., will now

appear in the master list of rankings. To see that list, you click on the “status” tab at the top and select “all papers”. This shows everything in ranked order and papers can be marked with the “change decision” link as “accepted” or “rejected”. Chairs should “submit” the reviews as they are received from each reviewer, rather than waiting until all reviews are received (this just saves time later on).

Once that’s all done and ready to go, you are ready to notify the authors. For that step, go to the “reviews” tab and select the “send to authors” link in the drop-down menu. This will take you to a page where you can customize the note and send things in batches. Choose to send both notifications and reviews, including the reviewer’s scores (but don’t click the box for reviewer’s confidence –that will just confuse people). There are templates that can be customized for these notifications. For example,

Dear [*FIRST-NAME*]

Regarding your paper submission: [*TITLE*]

That way, the note will be personalized a bit. Easy Chair will notify all authors and co-authors automatically via the system.

When reviews are sent to authors, the system shows little tick marks showing that the reviews have been sent. Once you’re ready to go, hit the magic “send” button at the bottom of the page. Once you do that, you’ll still get a confirmation page, so that you can do one final check of the list – then you have to hit “send” once more. The system then flips you back to the notification

page again so that you can insert the next “accept” message and send to that gro

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