tick achieve 2015 with latest work statistics
TRANSCRIPT
INCREASING EFFECTIVENESS TO MASTER OFFICE LIFE
@kevinduncan
MODERN OFFICE LIFE
INFORMATION INUNDATION
Average professional gets 300 emails a week
People check their phones 150 times a day
They spend 28 hours a week on emailExecutives interrupted every 8
minutes, losing over 2 hours a day It takes 15 minutes to get back to what
you were originally doing
Sources: Atlassian, Internet trends, University of California, Basex, Microsoft
WORK EMAIL HABITS
“I often or sometimes check my email... On weekends 63% On holiday 58% Immediately when I wake up 49% In bed 34%Before 7am 66% Before I go to bed 54% During commute 33-61%
Source: APSIS, YouGov
ATTITUDES TO TECHNOLOGY
48% of executives “cannot live without email.”
26% of men “could not live without their laptop.”
11% of men “could not live without their BlackBerry.”
Source: Reed
WHAT SCIENCE SAYS
Average attention span in 2000: 12 seconds. 2015: 8 secs.
We can handle 3-4 cognitively demanding thoughts at once.
When you think you’re multitasking you’re actually switching back and forth between different tasks.
There’s a switch cost. It takes the brain 15-25 minutes to get back.
Digital devices have a negative effect on prolonged focus.
The only way to be productive is to switch off devices.
Take a break of 3-5 minutes every hour.Source: MIT, The Times, Microsoft
OUT OF HOURS WORKING
93% of employees continue working when they have left the office
…for a total of over 3 and a half hours a week
…or 15 hours a month…or 183 hours a year…or 23 extra working days a year Source: YouGov
THE WORST ASPECTS OF OFFICE LIFE
@kevinduncan
EXCUSES AND WAFFLE
The excuse culture
DON’T MAKE EXCUSES
Get things doneDon’t be vague or evasiveDon’t use jargon (unless with specialists who know the lingo)Don’t use bullshitKeep politics to a minimum
Spotting waffle
HATE WAFFLE
Waffle is the enemy of a clear decision Take the time to think first Think straight then talk straight Don’t do spontaneous word dumps Ask for five minutes of their time When’s convenient for you to talk?
PROGRESS NOT PERFECTION
PROGRESS NOT PERFECTION
Perfectionist bosses demoralise staff by consistently redoing their work Perfectionists in a team take too long agonizing, putting pressure on colleagues Go for highest standards & finish the job
Quantitative v Qualitative tasks
DO IT FAST OR DO IT PROPERLY
Quantitative tasks can neither be done well nor badly Get them done fast with minimum fuss Qualitative tasks need time and thought By having clear set times for the quant, we can think harder about the qual. Mornings for creative, deeper thinking work Am I just doing it, or am I doing it well?
Just doing it, or doing it well?
TAMING TECHNOLOGY
The one-touch approach
A NEW EMAIL ETIQUETTE
Never touch an email more than once
Read it, then action it, file it, or delete it
Use a different medium if you can Don’t be an email thief and steal
time
A NEW MEETING ETIQUETTE
Only call meetings when really necessary
Make them short Turn up, prepare properly, stay on
theme Shut up and listen
Make it work for you, not the other way around
BREVITY AND DELAY
Do the worst first
Brevity equals intelligence
SHARPER, SMARTER, FASTER
Brevity equals intelligence The shorter the better Edit first before wasting others’ time Tasks do not improve if they are delayed So do the worst first Free up time for important stuff Concentrate on qualitative tasks
PERFECT LIST WRITING
Personal priority
Emotional importance
Reason for doing
Financial value to you
Everyone else’s priorities
Chronological sift
Time shifts
Try them out and create your own style
TOWARDS
A MANIFEST
O FOR A
BETTER WAY OF
WORKING
NO EXCUSES
PROGRESS NOT PERFECTION
MEETING & EMAIL ETIQUETTESHARPER SMARTER FASTER
HATE WAFFLE
DO IT FAST, DO IT PROPERLY
Kevin Duncanwww.expertadviceonline.com
Twitter: @kevinduncan07979 808770
Tripwires and fail-safes