PaulineHaarerPACMeetingThursday,September14,2017

6:30PMSchoolLibrary

InAttendance: KaraBrunt–ChairHughMacDonaldKatieThompsonSaraReevesJenniLinkéAmieMcKenzieAmberTurnerOshunkunleSimeonMichelleGagnonDebbieGreeneMaxNodwellMichelleGaleCarlinDunsmoor-FarleyKarinaYounk Meetingcalledtoorderat6:33PM

• ApprovalofMeetingagendao Approved

• Approvalofpastmeetingminuteso Juneminutesarependingdistribution

ChairsreportbyKaraBrunt

• Welcomeback• AGMnominations

o Oftenhaveahardtimefillingpositionso Can’thavemembersholdingdualpositionso DPACrepisnotfilledo Vice-chairisnotfilled,thiswouldbeimportantifKaraisawayo FundraisingchairwillbeleftopenasHeatherstepsdown

• GroupagreementforPACmeetingso WegenerallyfollowRobert’sRules,butweapplythiscasuallyo Karasuggestswecreateourowngroupagreementwiththefollowingprovisions

forthePACtoconsider§ Whatwouldmakethisgroupmeetingworkforyou?§ Whatmakesthisasafeandrespectfulplacetomeet?§ Whatwouldmakethisgroupaproductivespacefordecisionmaking?

Principal’sReportbyKarinaYounk(seeAttached):

• Eightdaysinandtheschoolisoperatingwell• Thisisdespiteseverallast-minuteadjustmentsincludingroomshifts,newstaffandnew

students• Thisyearwehaveonly15kindergartenstudentsperclass

o Thisispartiallyduetoneedtoguaranteestudentsabilitytoattendallthewaythroughtograde7

• Studentsarebeingveryhelpfulfindingrubbishonplayground,havegoodpracticescollectinggarbagewithadulthelp

• Beingdowntownthisschoolhasmorethanfairshareofoutsidevisitors,studentsarelearninghowtoobserveandreportincidents,people,etc

o Simplerule:“whattheyfindontheground,staysontheground”• FSA–FoundationalSkillsAssessment–thisoccursforGrade4andGrade7

o AspartofFSA,studentsdoacollaborativegroupprojectforevaluation• Recentprivacybreachshowsneedfordistrictwidesupportaroundprotectionofstudent

privacy• KatieThompsonsuggestsparentscandoaquickpre-orpost-dropoffscanofplayground

tocheckforhazardoustrashormaterialso ThiscangetpostedonPACFacebookpage

• ThreeStarsandaWish–greatfeedbackmechanismfortheschool• Currentlyhaveonefull-timeEAforwholeschoolandonetemporaryEAuntilendof

September• Gazeboattractsovernightsleepers,sowearelookingatwaystorepurposeit• RequesttokeepKerriIsham–PACsaregenerallynotaboutfundraisingforcurriculum

requirementso OnesolutionistodomostofthecurriculumbyteachersandbringKerriinasan

extensiontothecurriculum(muchlikebringinginanartistorauthorforpresentation)

• NatalieChelsomisdistrictcoordinatorforsexualhealth,hasmaterialsforteacherstouse

FundraisingReportbyDebbieGreene(seeattached):

• WehavedividedmonthlyPACfundraisersbetweenclasses,seekingparentalsupporttoassistwiththeseprojects

• Thescheduleforhotlunchesiscomplete,andtheclassescanchoosethelunchestheywishtopresent

• Onlyonefamilyhasbeencoordinatingdinners-to-go,seekingadditionalsupportfromGrade7studentsandfamilies

• PlanforaChristmasevent–Lastyearseventwithmovieandfoodwasfun,thisyearwemaydoSantaphotos.

• Nomusicalthisyear,itwillbedeferredtonextyear

Treasurer’sReportbyDebbieGreene(seeattached):

• Grade7studentshaveabout$2000alreadyfromlastyear’sactivities• Received$1000fromFortisBCforemergencypreparedness

o Thismoneyhasgonetowardsanewemergencywatertank• Libraryspent$800onnewbookswithmoneyfromThrifty’sSmileCardprogram• Motiontospendmoneyonpop-upshelter(10’X10’)for$200fromCostco

o R/M/S/CSTEAMclubhopingtostartonMondayOctober02,2017atendofschoolDPAC–nothingtoreportEmergencyPreparednessReportbyAmberTurner

• Haveawatertankthatmeetstheschool’srequirements(3000litres)• BenBriesebuildingpumpforit• Firststeptowardscomprehensiveemergencypreparednessplan• Nextstepisgoingtowardsfoodandsupplies• KarinaandAmberhavefurtherresourcesfromtheDistrictandoutsidethedistrict• TheMinistryandDistrictshouldbesupplyingexpertresourcestowardsmeetingour

emergencyrequirements• HowtocommunicatethissuggestiontotheDPACtogetthissortofsupport?•

OldBusiness

• HaveadishwasherinthekitchennowNewBusiness

• NonewbusinessMotiontoadjournbyDebbie,secondedbyJenniMeetingadjournedat20:10

September 14, 2017 PAC Meeting — Agenda

• Approval of Agenda

• Review of meeting minutes needing approval (June & ?)

• C h a i r ' s R e p o r t (Welcome, Review Roberts Rules/group agreements, AGM

Nominations)

• P r i n c i p a l ' s R e p o r t (School Safety, 3 Stars 8; a wish, & )

• Teacher's Report

• Fundraising Report

. Treasurer's Report

• STEAM Report

• DPAC Report

• E m e r g e n c y P r e p a r e d n e s s R e p o r t (resolution to DPAC? Update on waterstorage progress?)

. O l d B u s i n e s s (Possible grant from Fortis? Kitchen Discussion/report?)

• New Business

Ecole Pauline Haarergreat place to learn

Enrolment

Principal's Report to PACSeptember 2017

245 students in 11 Divisions from K-7

In the 8 days of school, our community has been busy with:• C ross -Country Running (80+ students) - Monday, Wednesday, Friday• Pho to Day, Gradual Entry for Kindergarten, Band start-up (instrument

rentals), playground leaders, classroom finishing touches• Playground debris and safety - 250 pairs of eyes find everything!• F i r e drill - everyone contributes to safety by knowing what to do.

In the next few weeks, our community will be involved in the following:• In tegrat ing kindergarten students into school routines 6( expectations• Footbal l i f we have a coach, players and teacher sponsors by tomorrow• Cross-country, Students Council, Robotics Club, Jeux de jeudis• O p e n House, September 21: Popcorn day September 22• September 29 Terry Fox Walk and PAC Lunch• S ta r t i ng up reading groups, sup.nrt 9roups, buddy classes• Professional development day. October 6 (i"re!;hr4rade platform to

support ongoing communication of student learning and inclusionstrategies)

Changes happening at tcole Pauline Haarer and across the district:• A focus on:

o Collaboration (PLC+, parents, students, communities),o Curriculum (Core and curricular competencies),o Ongoing Assessment of Student Learningo Inclusion (We are ALL learners and support each other in our

learning journey)o Reconciliation

• F S A s have been moved to Oct.-Nov. as an early assessment tool• Improving awareness of Freedom of Information and Privacy,

Inclusion Policy and district procedures that apply, Code of Conduct.

We appreciate the support and involvement of our Parents and PAC.Thanks for all you do to make our school a great place to learn.

Staff Stars and Wishes

Our sense of community:- Te a m w o r k among colleagues, parents, kids

. , - Support ive CUPE colleagues and administration(Karma).

- Support ive parents and hard-working PAC- Students, staff and families like the school- P r i m a r y and intermediate teams are collaborating

more and more- C a r i n g staff, awesome kids- S t a f f members get along and accept each other

without judging-

Our learning programs, efforts, and spaces:- T h e consistent 4i3-* af French within the school

environment, - O u r music p r o f i n

o T h e rilW;at-'4103 are &ways amazing!0 (see school-wide events below)

- O u r beautiful library -0 A n open place where kids are happy to go.0 Incredible books that are appealing to

students and teachers0 Awesome work done the past two years to

build our collection with French books thatprimary students can read and understand.

o Grea t library program- N a t u r a l elements of our playground (kinder park,

garden, trees, slopes and rocks)- Ar t i s ts and authors in the school - so wonderful

to hear those people talk about their passions- K a r i n a has been very flexible and accepting of

our efforts to navigate the new curriculum andreporting - this has helped to reduce our stress.

Stars:

Wishes:

School-wide and special events:- M u s i c a l - such a wonderful whole school

-42-,'

collaboration and achievement (every two years)!- Coordinating the Scholastic Book Fair with PAC

family events.- E n d of year school excursion (whether it is

Rathtrevor or somewhere else).- L e v e l of participation of staff, parents and kids in

Bike to Work Week.- S c i e n c e Fair, Terry Fox Walk, Spring Fling

Our resources:-- - Exce l l en t organization in gym equipment room.

' - G o o d PE equipment and equipment replacement- O u r bookworm kids!- K e r r i I s a n i for sexual health education- C i t y park and playing field- S a f e t y plan with f.titl. "4 rylawst RCMP and district

***,A.4s"Special touches:

- P l a n t s in jate, staffroam- K i n d e r pa,'- Schoolhouse Café

Structures:Early dismissal returned to Fridays for studentsas there are many who are involved in sports andother events where they travel for the weekend.Finding ways to use the library more often.Teacher-planned and led PLC where teachers arefree to collaborate over time on school goals andpriorities (too often District topics require us toswitch tracks and break the momentum).Wish I could come back (hiring process)

Communication:- M o r e oral French in hallways, etc.

- R e v i e w ways to communicate ongoing learningeffectively and efficiently with parents.

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Assessment:- P o t e n t i a l to use the same language across the

school for student self-assessment (exampleprovided at Celebration of Learning event lastweek sourced from SD71 - full visuals and formsavailable for purchase if interested (would checkthat resources are available in French first)

,,..

Safety:- Cont inue to work with community partners and

school families to ensure safety of schoolgrounds and city parks during school time, afterhours and on weekends.

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Supports and Resources'- Enough support fcl,' ,:Vo.dents who need it (A BIG

WISH)- Abi l i t y to p rw t ;' , ,1-• x e td books- M o r e library time to .,,,ei,iv Ogose beautiful books!- Outdoor education- Keep ing Kerni !sham

'

-e---,,. Facilities:- R e d o our hallway floors- C h a n g e our parking to better support handicap

parking and sightlines for students- Garden, gazebo and emergency kiosk changes- S to rage cupboard for PAC and support workers

(Aboriginal education, counselling and child,family, youth support worker)

- K i t c h e n improvements - utensils for large groups- N e t t i n g for music room (above the cupboards)- E l m o and projector for the library

Fundraising ReportIn an effort to encourage new volunteers to step forward we have divided the monthly PAC fundraisers betweenclasses. The revenue will still go to PAC - as EVERY Student benefits from this funding. Here Is the Draft Year ata glance:Sept• Mondays & Fridays - School House Cafe @ WestEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 15 - Ice-Cream Day - Grade 7 Fundraiser• 22 - Popcorn - PAC Fundraiser - Grade 5• 29 - Lunch - PAC Fundraiser - Grade 6• 30 - Clippers Cheer Off - Grade 6 Fundraiser

Oct• Mondays & Fridays - School House Cafe @ WestEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 3-12 - Magazine Sale (online available all year) PACFundraiser• 1 - Nov 2/9 - Winter Plant Sale -PAC Fundraiser• 13 - Popcorn -PAC Fundraiser - Grade 3/4• 27 - Lunch - PAC Fundraiser - Grade 4/5

Nov• Mondays 8. Fridays - School House Cafe W e s tEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 2-23 - Purdys Chocolate - PAC Fundraiser• 10 - Popcorn -PAC Fundraiser - Grade 2• 24 - Lunch -PAC Fundraiser - Grade 3• 20-Dec 22 - Gogo's Tree Coupons - PAC Fundraiser

Dec• Mondays & Fridays - School House Cafe W e s tEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 7 - Holiday Spirit Night 8, Book Fair (please bookgym and hoping new librarian will host a scholasticbook fair) PAC Fundraiser• 8 - Popcorn -PAC Fundraiser - Grade 1• 22 - Lunch -PAC Fundraiser - Grade 1/2

Jan• Mondays & Fridays - School House Cafe W e s tEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 12 - Popcorn -PAC Fundraiser - Grade 6• 26 - Lunch - PAC Fundraiser - Grade K (Smith)

Feb• Mondays & Fridays - School House Cafe di WestEntrance - Grade 6 Fundraiser•Thursdays - Dinner to Go - Grade 7 Fundraiser• 1-15 - Purdys Chocolate - PAC Fundraiser• 1 - Mar 16 - Spring Plant Sale - PAC Fundraiser• 9 - Popcorn -PAC Fundraiser - Grade 4/5• 23 - Lunch -PAC Fundraiser - Grade K (Marshall)

Mar• Mondays & Fridays - School House Cafe W e s tEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 9 - Popcorn -PAC Fundraiser - Grade 3• 16 - Lunch -PAC Fundraiser - Grade 1

Apr• Morldr;‘,.5 8, Fridays - School House Cafe W e s tEntrat G r a d e 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 13 - Popcorn -PAC Fundraiser - Grade 1/2• 19 - Spring Fling (Please book gym) PAC Fundraiser• 27 - Lunch -PAC Fundraiser - Grade 2

May• Mondays & Fridays - School House Cafe @ WestEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 18 - Popcorn -PAC Fundraiser - Grade K (Smith)• 7? - School Track & Field Concession - PACFundraiser• 25 - Lunch -PAC Fundraiser - Grade 3/4

June• Mondays & Fridays - School House Cafe @ WestEntrance - Grade 6 Fundraiser• Thursdays - Dinner to Go - Grade 7 Fundraiser• 8 - Popcorn -PAC Fundraiser - Grade K (Marshall)• 22 - Lunch -PAC Fundraiser - Grade 5• 237? - School Dance Concession - PAC Fundraiser• 12 - Popcorn -PAC Fundraiser - Grade 6• 26 - Lunch - PAC Fundraiser - Grade K (Smith)

PACPopcorn Day September 22ndThe cost of' popcorn is increasing this year to $2 per bag. The profit on popcorn is so low and the timecommitment from volunteers is the highest of all our flindraisers.Hot Lunch September 29thNoodlebox is sorting our order per class so pick up and distribution will be very quick

Grade 5Clippers Cheer OffThe grade 5 class is selling tickets to the Clippers game on Saturday September 30th. I have offeredthe online system to help if Nadia would like to try that this year.

Grade 6Schoolhouse CafeThe grade 6 class will open the Schoolhouse Cafe on Friday

Grade 7Dinner to GoThe grade 7 class will organize and post menus soon to cie.-1- itIs up and running for the year.

Ice Cream DayThe students will be selling ice-cream treats after school on Friday.

U p c o m i n g Fundra is ing - Magazine sales will start up soon. Following that will be the winterplant sale.

PAULINE HAARER PACTreasurer's Report

Fundraising Income and Expenses2016/2017

FUNDRAISING:REVENUE EXPENSE NET

JUN-JUL YTD JUN-JUL YTD YTD

Hot lunch - 7,448 - 4,891 2,557

Spring Fling - 2,526 - 711 1,815

Bingo Dividend - 1,000 - 1,000

Popcorn 169 1,635 - 631 1,004

Thriftys Smile Program 34 913 - 913

Concession - School Track Meet - 1,641 - 730 911

QSP Magazine Orders 25 560 15 545

Plant Sale - 1,713 1,181 532

Holiday Movie Event - 563 148 415

Clippers Cheer Off - 355 - 355

Concession - School dance 334 334 - 334

Concession - Zone Track Meet 1,247 - 1,014 233

Halloween Spirit Night - 331 126 205

Soap Exchange Clean Up Club 160 - 160Cobb's Breads (2015/2016) 159 - 159Interest 13 86 - 86

Spirit Wear 1,712 - 1,678 34Parents Night - - 200 200Total PAC Fundraising $ 5 7 5 22,385 0 11,325 11,060

Classroom Fundraising:

Grade 7 - Qwanoes Trip 5,028 5,028 - 5 , 0 2 8Grade 7 - Dinner to go 475 11,418 380 9,203 2,215Grade 7 - hot lunch - 1,263 - 1,263Grade 7 - Bake sale - 79 - - 79Grade 7 - Purdys - 563 - - 563Grade 7 - Gogo Xmas Coupons 315 - 315Grade 7 - St. Johns First Aid Kits - 941 - 816 125

Total Grade 7 fundraising 475 14,579 5,408 15,048 468

Grade 6 - Schoolhouse café 87 1,663 36 1,626

TOTAL FUNDRAISING $ 1 , 1 3 7 $ 38,626 $ 5 , 4 0 8 $ 2 6 , 4 0 9 $ 12,217

2017-09-14

2017-09-14

EXPENSES:Actual Actual Budget Remaining

JUN-JUL YTD YTD YTD

Administration:Capital 179 571 2,000 1,429

Contingency 231 500 269

Foodsafe 115 115

Paypal Fees - 1,059 863 196

Gifts & Honorarium - 150 150Honorarium - PAC meeting child-minding 200 200Office/Admin/Printing/Memberships 164 85 79Principal Discretionary Fund 338 500 500 -

Artists in the School 502 502 0Grade 7 grad ceremony ($25 /student) 736 736 675 61Extra Curricular Activity ($9/student) 306 2,075 2,286 211Library Books (Thrifty's Smile Program) 804 800 4STEAM 330 623 500 123Music Program (incl Twinderella) 1,000 1,496 2,000 504

TOTAL BUDGETED EXPENDITURES $ 2,889 $ 8 , 7 6 2 $ 11,176 $ 2 , 4 1 4

Students Council - special vote $ 3 0 7 307 $ - 307

A t h l e t i c W e a r (2015/2016 fundraising) 1,694 1,694

TOTAL NON-FUNDRAISING EXPENDITURES $ 3,196 $ 10 ,763 $ 11,176 $ 4 1 3

PAULINE HAARER PACTreasurer's Report

Budget - Income and Exendituresas at July 31, 2017

2017-09-14

ACTUAL YEAR-TO-DATEJunJul ACTUAL BUDGET VARIANCE

OPENING BALANCE

REVENUE:

$ 4 , 1 2 8 $ 3 , 5 2 5

Gaming Grant 4,820 4,820Interest 0 0

Total Revenue 4,820 $ 4 , 8 2 0 -$ 0

EXPENDITURES:

Author Visits 225 913 750 - 163Field Trips 2,065 4,704 5,080 376Year End Fun Day 444 444 700 256STEAM 1,005 1,895 1,000 - 895

TOTAL EXPENDITURES 3,739 7,955 7,530 425

NET REVENUE(EXPENDITURE) 3,739 -$ 3,13S -$ 2 , 7 1 0 -$ 426

PAULINE HAARER PACTreasurer's Report - GAMING ACCOUNT

2016/2017

CLOSING BALANCE $ 3 9 0 $ 3 9 0

2017-09-14 \

CHEQUING ACCOUNT:Balance per bank: (.01%)

Less: o/s cheques:

31-Jul2017

$ 2 6 6 . 8 7

#817 Hea the r Hurst - refund of popcorn order 7.00857 M i c h e l l e Gale 37.63873 J e n n Stuart 10.49874 M i c h e l l e Gale 307.05

Balance per books: -$ 95.30

BUSINESS HIGH INTEREST SAVINGS: (45%) 21,530.82

PAYPAL HIGH INTEREST SAVINGS: (45%) 0.12

GAMING ACCOUNT (.ol%) 1,640.25Less: o/s cheques:

#244 NWRSC Pool Ops 360.00#252 Strawberry Isle Marine research 890.00

390.25

PAULINE HAARER PACStatement of Bank Balances

as at July 31, 2017

PAYPAL BALANCE

TOTAL CASH $ 21,825.89