thursday, october 22nd, 2015myams.org/wp-content/uploads/2015/07/2015-10-22-agenda.pdf ·...

Alma Mater Society

Thursday, October 22nd, 2015

Prepared by Miriam Bart, Commissioner of Internal Affairs

Alma Mater Society

Contents

Agenda ..................................................................................................................................................................... 1

Motion Sheet .......................................................................................................................................................... 3

The President of the Alma Mater Society ............................................................................................................. 5

Vice President (Operations)................................................................................................................................... 6

Vice President (University Affairs) ......................................................................................................................... 7

Undergraduate Student Trustee ......................................................................................................................... 29

Student Senate Caucus Chair .............................................................................................................................. 30

AMS Board of Directors Chair .............................................................................................................................. 31

University Rector ................................................................................................................................................. 32

Residence Society President ................................................................................................................................ 33

Arts and Science Undergraduate Society President ............................................................................................ 34

Engineering Society President ............................................................................................................................. 35

Commerce Society President .............................................................................................................................. 37

Concurrent Education Students Association President ....................................................................................... 39

Physical Education and Kinesiology Students’ Association President ................................................................. 40

Nursing Science Society President....................................................................................................................... 42

Computing Students’ Association President ....................................................................................................... 43

MBA Students President ...................................................................................................................................... 45

Aesculapian Society Senior Representative ........................................................................................................ 46

Appendix A: Commission of Internal Affairs Budget.................................................................................. 47

Appendix B: Municipal Affairs Commission Budget .................................................................................. 49

Appendix C: Campus Activities Commission Budget ................................................................................. 57

Appendix D: Commission of the Environment and Sustainability Budget............................................. 60

Appendix E: Social Issues Commission Budget ............................................................................................ 65

Appendix F: Fall Referendum ........................................................................................................................... 67

AMS Assembly

Meeting of Thursday, October 8th, 2015

McLaughlin Hall

7:00PM

Alma Mater Society Page 1

Agenda

1. Approval of Agenda of the meeting of October 8th [Motion 1]

2. Approval of the Minutes of the meeting of September 24th [Motion 2]

3. Speaker’s Business

4. Guest Speakers – Principal Daniel Woolf will be discussing Non-Academic Misconduct,

followed by Christine Fader from Career Services on the “ItAllAddsUp” campaign.

5. President’s Report - President Kanivanan Chinniah

6. Vice President’s Report

a. Operations - Vice-President Kyle Beaudry

b. University Affairs - Vice-President Sarah Letersky

7. Board of Director’s Report - Chairman Michael Blair

8. Student Senator’s Report - Senator Leah Brockie

9. Rector’s Report - Rector Mike Young

10. Student Trustee’s Report - Undergraduate Student Trustee Jennifer Li

11. Statements by Members

12. Question Period

13. Business Arising from the Minutes

14. New Business

a. That AMS Assembly ratify Jennifer Williams as the Clubs Manager for the remainder of

the 2015-2016 year. [Motion 3]

b. That AMS Assembly approve the Commission of Internal Affairs budget as seen in

Appendix A. [Motion 4]

c. That AMS Assembly approve the Municipal Affairs Commission budget as seen in

Appendix B. [Motion 5]

d. That AMS Assembly approve the Campus Activities Commission budget as seen in

Appendix C. [Motion 6]

e. That AMS Assembly approve the Campus Activities Affairs budget as seen in Appendix

D. [Motion 7]

f. That AMS Assembly approve the Social Issues Commission budget as seen in Appendix

E. [Motion 8]

g. That AMS Assembly approve the addition of the following question to the 2015 Fall

Referendum ballot (also as seen in Appendix F: Fall Referendum): “Do you agree to the

establishment of a $0.30 fee (subject to individual opt-out) to support MEDLIFE Queen’s

initiatives?” [Motion 9]

h. That AMS Assembly approve the addition of the following question to the 2015 Fall


establishment of a $0.02 fee (subject to individual opt-out) to support the Queen’s

Longboard Club?” [Motion 10]

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i. That AMS Assembly approve the addition of the following question to the 2015 Fall


establishment of a $0.15 fee (subject to individual opt-out) to support Undergraduate

Ontario Science Case Competition Queen’s?” [Motion 11]

j. That AMS Assembly approve the addition of the following question to the 2015 Fall


establishment of a $0.25 fee (subject to individual opt-out) to support the Queen’s Bridge

Building Team?” [Motion 12]

k. That AMS Assembly approve the addition of the following question to the 2015 Fall


establishment of a $3.00 fee (subject to individual opt-out) to support the Ontario Public

Interest Research Group (OPIRG) Kingston at Queen’s University?” [Motion 13]

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Motion Sheet

1. Moved by: Miriam Bart

Seconded by: Sarah Letersky

That AMS Assembly approve the agenda for the Assembly meeting of October 22nd.

2. Moved by: Miriam Bart

Seconded by: Sarah Letersky

That AMS Assembly approve the minutes of the meeting of October 8th

3. Seconded by: Sarah Letersky

That AMS Assembly ratify Jennifer Williams as Clubs Manager for the remainder of the 2015-2016 year.

4. Moved by: Liam Dowling

Seconded by: Alexandra Palmeri

That AMS Assembly approve the Commission of Internal Affairs budget as seen in Appendix C.

5. Moved by: Andrew DiCapua

Seconded by: Alex Wood

That AMS Assembly approve the Municipal Affairs Commission budget as seen in Appendix D.

6. Moved by: Brandon Jamieson

Seconded by: David Wiercigroch

That AMS Assembly approve the Campus Activities Commission budget as seen in Appendix E.

7. Moved by: Sarah Flisikowski

Seconded by: Kevin Corey

That AMS Assembly approve the Commission of the Environment and Sustainability budget as seen in

Appendix F.

8. Moved by: Alex Wood

Seconded by: Brook Walwyn

That AMS Assembly approve the Social Issues Commission budget as seen in Appendix G.

9. Moved by: Kyle Beaudry

Seconded by: Miriam Bart

That AMS Assembly approve the addition of the following question to the 2015 Fall Referendum ballot

(also as seen in Appendix F: Fall Referendum): “Do you agree to the establishment of a $0.30 fee (subject

to individual opt-out) to support MEDLIFE Queen’s initiatives?”





to individual opt-out) to support the Queen’s Longboard Club?”




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to individual opt-out) to support Undergraduate Ontario Science Case Competition Queen’s?”





to individual opt-out) to support the Queen’s Bridge Building Team?”





to individual opt-out) to support the Ontario Public Interest Research Group (OPIRG) Kingston at

Queen’s University?”

AMS Assembly

Meeting of Thursday, October 22nd, 2015

McLaughlin Hall

7:00PM


Hello Members of the Assembly,

Several brief notes for the past few weeks.

Review of non-academic discipline | As announced by the University on Friday, September 18, the

Principal will undertake a review of non-academic discipline in the coming year. Today, the Advisory

Committee on Non-Academic Misconduct will be presenting to AMS Assembly, and we encourage you

to make your views known on the matter.

ReUnion Street Festival | We are pleased to report that this year’s ReUnion Street Festival is coming

along very well. I wanted to recognize the hard work that Carolyn Dunk and Taylor Jennings have put

into the ReUnion Street Festival, in addition to Jessamine Luck, Matt Kussin, and others as well. Please

be sure to come out on Saturday, October 24, and provide any feedback to us after the event. We hope

to see you there!

Happy to take any questions.

Kanivanan Chinniah

The President of the Alma Mater Society Report to Assembly

Kanivanan Chinniah

Monday, October 19, 2015

[email protected]

http://queensu.ca/principal/priorities-and-initiatives/non-academic-misconduct

mailto:[email protected]

AMS Assembly


McLaughlin Hall

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Hi Assembly,

I hope everyone enjoyed their Thanksgiving long weekend and is looking forward to Homecoming!

Whether you are connecting with alumni, celebrating with friends at the football game, or enjoying the

ReUnion Street Festival, we hope you have a safe and enjoyable weekend.

Here are a few updates I wanted to share with you:

1. Budgeting Process | At this Assembly, we will review the Commissioner budgets, and I wanted to

briefly go over the process from this point forward. The Board of Directors has been reviewing the

Consolidated Budget since its creation in August, and we are in the process of making final adjustments.

Assembly will see (and approve) the consolidation at the Corporate Special General Meeting. Please

feel free to email me if you have any questions.

2. Fall Referendum – Student Fees | Miriam and I have completed the validation period for new student

fees and those up for triennial review. The groups that have fulfilled the validation requirements will be

presented to Assembly tonight, as your approval is required to put them on the ballot. The groups that

did not meet the validation requirements will also have the opportunity to speak with you.

3. Student Activity Fee Eligibility – Discussion Follow-Up | Policy amendments to reflect Assembly’s

stance on the removal of AGM as a means to establish a student fee are on the way. We look forward to

further engaging Assembly on the other two areas of discussion (charities and conference fees) to see if

there are any concrete changes we can make to Section 3 of Policy Manual 1.

4. JDUC Washroom Renovations | The tender process for the construction projects has closed, and

construction will be occurring shortly! You can expect to see work on both sets of bathrooms in the

beginning of November. As previously mentioned, we anticipate that this project will be finished by

March 2016.

5. Student Wellness Services | Our research indicates that other universities similar to Queen’s in size

have longer hours of operations at their walk-in clinics. To further support this, we have created a

survey which will shortly be sent out to the student body. Once the AMS has obtained the survey data,

we will use it to supplement our proposal to the new Executive Director of Student Wellness Services.

I am happy to respond to any questions or concerns before or at AMS Assembly.

Cheers,

Kyle

Vice President (Operations)

Report to Assembly

Kyle Beaudry


[email protected]


AMS Assembly


McLaughlin Hall

7:00PM


Members of Assembly,

I hope you all had an enjoyable Thanksgiving weekend and made some time to relax with family and

friends. Being in the middle of a storm midterm season, I wish you the best of luck in your studies over

the next few weeks. Here are a few updates from my office:

Homecoming Weekend

This coming weekend we welcome home alumni for their 5th and 25th anniversaries. The weekend will

be packed with a number of exciting events organized by various student groups across campus,

http://www.queensu.ca/alumni/networking/reunions.html and make the most of your weekend! A

highlight for students and alumni, is the ReUnion Street Festival happening the evening of Saturday

October 24th. Make sure you like the event on Facebook to stay informed of the festivities, the concert

acts will be revealed early this week!

Sustainability Week

Congratulations to Peter Liberty, Commissioner of the Environment & Sustainability, for putting

together a remarkable Sustainability Week! Check out their Facebook event for a complete list of

activities going on this week: https://www.facebook.com/events/426367037547050/

AAC Commission Advisory Review Board

This week I met with the AAC Commission Advisory Review Board to discuss the AAC budget for the

year ahead. The committee will report on its progress.

OUSA Policy Paper – Promoting Success through the Broader Learning Environment

This past month, the Academic Affairs Commissioner had been working on the first OUSA policy

paper of the 2015-2016 year. This paper focuses on the maintenance of higher education as an

opportunity for students to gain skills both within and outside of the classroom. Its findings conclude

that an enriched broader learning environment leads to student success, which provides value beyond

the post-secondary community. The final paper will be released sometime next month.

Vice President (University Affairs)

Report to Assembly

Sarah Letersky


[email protected]

http://www.queensu.ca/alumni/networking/reunions.html

https://www.facebook.com/events/426367037547050/


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175th Anniversary AMS Assembly Advisory Committee

This past week the 175th Advisory Committee met to discuss the committees mandate, membership

and goals for the year ahead. We also devised a succession planning framework so that any plans put

into place this year are carried out in the coming year upon transition with our successors. The

committee will be meeting again next week to chat with David Walker, Director and Chair of the 175th

Anniversary.

175th Advisory Committee Goal Plan/Transition document outline

Mandate: The Advisory Committee will ensure that AMS members have the opportunity to

meaningfully participate in the Queen’s 175th Anniversary celebrations.

Composition:

Vice-President (University Affairs) (Chair)

Vice-President (Operations)

AMS Marketing & Communications Officer

AMS Advancement Officer

AMS Information & Policy Officer (Ex-officio)

Student Representative from the Executive Committee (Ex-Officio)

Additional support members:

Campus Activities Commissioner

Residence Society President

Timeline: Outline meeting dates and timeline for planning new events/connecting with pre-planned

events.

Meeting Minutes: Minutes from each meeting will be drafted and saved in this transition document to

ensure all material is carried over.

Goals, Strategies & Measures: This section will outline the plans and courses of action that the committee

determines appropriate for the 175th anniversary.

Happy to take any questions!

Best,

Sarah Letersky

AMS Assembly


McLaughlin Hall

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Academic Affairs Commission

Report to Assembly


[email protected]


AMS Assembly


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7:00PM


Hi Assembly! I hope you’re all getting excited for what promises to be fun and engaging Homecoming Weekend! There is lots of

Homecoming programming happening both on and off campus so be sure to check out the Alumni Association’s

Homecoming Program Booklet for more information: http://www.queensu.ca/alumni/networking/reunions/

homecomingprogramming.html. When it comes to CAC specific Homecoming Programming be sure to check out the

Outreach Committee’s new event, the First Annual Student vs. Alumni Cup. This event is taking place this Saturday

October 24th from 9am-12pm on Agnes Benidickson Field. Here’s a brief overview of what you can expect at this

event:

Fun, engaging and competitive carnival games

A chance for Students and Alumni to interact and compete against one another

Raffle prizes with all proceeds going towards the AMS Food Bank

Orientation Week Hiring

Hiring for next year’s Orientation Week is getting under way!

Applications for ORT Coordinator (a mix of a volunteer and full time position), ORT Directors (subject to

honoraria), Head Gecko, NEWTS Chairs, FYNIRS Chair and FYNIRS Exec will be available very soon! The

deadline for these applications is November 2nd at 4:00pm. Feel free to ask me if you have any questions

about O-Week hiring.

Arts Initiative and New Events Grants:

The New Events Grant is designed to help provide financial support to start a new event or project on

campus!

The Arts Initiative Grant aims to provide funding to projects that enrich the Arts Community on campus.

Applications for the Fall Grant period have just closed with a wide variety of applications received.

Stay tuned for Grant updates at the next Assembly

Upcoming Events:

Queen’s Model Court: November 13th-14th 2015

o Applications *EXTENDED* until October 25th 2015

Queen’s Model United Nations: January 28th to January 31st 2016

o Registration is starting later this month!

The University District Hockey League

Taking place in November this year. Stay tuned for more info about it at next assembly!

Campus Activities Commission Report to Assembly Danielle Kimmerly


[email protected]

http://www.queensu.ca/alumni/networking/reunions/%20homecomingprogramming.html

http://www.queensu.ca/alumni/networking/reunions/%20homecomingprogramming.html


AMS Assembly


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NOTE: In accordance with Section 5.06.02 of the AMS Constitution, the agenda must be released

seventy-two hours in advance of a regular meeting. In the event that the agenda is circulated within

seventy-two hours, I am to include reasons for the delay in my report. The reasons for the delay are

due to technological failures that not even the IT wizards Dave and Hyun could help me with

(although their efforts are deserving of honourable mentions.)

I encourage anyone to contact me or address their concerns at the meeting should they feel

compelled to do so. My sincerest apologies for any inconvenience. Please send an email to

[email protected] if you wish to have a printed copy of this agenda.

Members of Assembly,

Assembly

I recently created and circulated an Assembly survey and shared it on the AMS Assembly Facebook

page. Please feel free to submit any feedback through this medium at any point throughout this year.

Together, we can make Assembly a productive place where people choose to be!

Clubs Office

Jennifer Williams has been hired as the Clubs Manager! I will be happy to elaborate on my confidence

in her abilities on Thursday, prior to Motion 3. In the meantime, please feel free to come by the office

to introduce yourself or wish her luck in what will be an extremely challenging and rewarding

experience!

Also, the following new clubs have been ratified for the 2015-2015 year:

Club Name Description

Queen’s Autoheads

Queen’s Autoheads aims to facilitate discourse about everything car related (news, personal

rides, favorites, tuning, racing, etc.) The purpose of this club is to bring like-minded people

together and organize meet-ups to discuss our passion for cars, show our own vehicles off,

host guest speakers who are in the industry, and screen car related videos.

Commission of Internal Affairs Report to Assembly Miriam Bart


[email protected]



AMS Assembly


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We are open to include anyone with various backgrounds and automotive interests. We hope

to capture that excitement we all feel when we’re around cars – whether it’s spending all night

watching car videos, going on a cruise, or taking and sharing pictures/videos of the cars you

spot.

Queen’s Students for

Veterans

Our club supports all members of the military and RCMP as well as their families by raising

funds and awareness for the hardships that are faced by veterans. Particularly, the club will

focus on both physical and mental illnesses such as post-traumatic stress disorder (PTSD) and

strive to eliminate the stigma associated with mental illness. Planning events and supporting

organizations such as the Canadian Forces Morale and Welfare Services that achieve the goal

of making veterans and their families’ lives easier. As well, our club wants to connect the

military influences in Kingston to the passionate students at Queen’s and create a strong bond

between both. The club also wishes to participate in established events such as the

Remembrance Day Service at Queen’s and connect with the Canadian Legion to help distribute

poppies during the months of October and November.

Generation Screwed

Generation Screwed is a non-partisan organization that can be found, as mentioned

previously, on over 25 campuses across Canada. It is essentially a youth movement of the

Canadian Taxpayers Federation that advocates for fiscal and financial responsibility, and fights

against government over-spending, whether that may be on the student, municipal, provincial,

or federal level. This is an issue that many students care about, however, there are just as

many students who do not see this issue as relevant. Generation Screwed is comprised of

young Kingstonian students who seek to raise awareness concerning this problem of

government spending.

Queen’s Macedonian

Students’ Association

Our club will be culturally focused, and we will host events and activities related to the

Macedonian culture. Many of us know about our culture and where we come from, but

definitely not as much as our grandparents. We want to become as knowledgeable as they are

through learning more about the history, learning more of the language, and more. Special

events we wish to plan include learning how to cook some of the traditional meals and hosting

potlucks, learning the traditional dances, and embracing the culture through music. We intend

to host a minimum of one event a month, with additional meetings to plan the events or to

host smaller meetings in which we get to know each other. Our main purpose is to be able to

go back home and show our families that we are proud to be Macedonian and that we have

taken the time to learn more about our culture and can now further participate in some of the

traditional activities.

Queen’s Poetry Slam

QPS hosts one poetry slam per month, which begins with an open mic poetry reading, during

which anyone can sign up to go onstage and read their poetry free of judgement. Following the

open mic reading is the competitive poetry reading, during which anyone can sign up to read

their poetry, and audience members will vote on who they would like to see proceed in the

competition.

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HOSA Queen’s HOSA Queen’s offers its student members online resources on the topics of their choice in 1 of

15 different healthcare occupations or competitive categories. These include sports medicine,

dental science, clinical nursing, EMT, biomedical lab science, and forensic medicine to name a

few. They study and practice from the resources given under guidance from instructors who

are initially the executive members. In the Spring, all members will compete in the Spring

Leadership Conference which is the national competition. The top three students from each

category (45 students from Canada) will compete internationally in California in June. They

will compete for scholarships, internships, media attention, shadowing opportunities, and

incredible networking experiences. Throughout the year, HOSA Queen’s will host many

events to fundraise but also with the objective of uniting its members and connecting

professionals of the field with these students interested in those fields. HOSA Queen’s will

match interested professionals with interested students who can then contact them for advice

and shadowing opportunities.

Canadian

Universities Investors

Group Queen’s

CUIG is a nationwide investment competition. Each school registered with CUIG will compete

as a team with an organizational structure similar to that of a real asset management firm.

Teams will need to execute well thought out strategies to beat the market and their rival

schools.

Teams of students at universities across Canada will compete against each other and the

S&P/TSX Composite Index. Each university team will be structured similarly to a real asset

management firm. The goal for each team is to create a profitable portfolio to maximize

returns. As shown below, each team consists of multiple positions in many coverage groups to

allow for increased participation and a more diverse experience. Setting the teams up in these

structures will provide a realistic feel, and produce an excellent experience for all participants.

CUIG is represented at Queen’s University, the University of Western Ontario, McMaster

University, the University of Toronto, and Wilfrid Laurier University. Each firm, or university

team, will be run by three main students: a Chief Executive Officer (CEO), Chief Strategic

Officer (CSO) and Chief Investment Officer (CIO). They, alongside their university

representative, will hire portfolio managers and analysts for each of the sectors.

Every team will start with $100,000 (Simulated) and are tasked with investing these funds on

the TSX. Performance of each university and their portfolio will be measured periodically by

CUIG representatives and posted to our website. Every portfolio will be benchmarked to the

S&P/TSX Composite Index as well as their rival schools.

WaterAid Queen’s

The power of Water means a better quality of life and the opportunity for families to escape

from poverty. The

purpose of WaterAid Queen’s is to engage university students in discussion and activities

related to clean water and sanitation issues, and to provide opportunities for students to

develop professional skills in a charitable context. Our main goal is to achieve global access to

AMS Assembly


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clean water, sanitation, and hygiene. WaterAid’s work helps provide the most basic necessity

of life to millions of impoverished people. WaterAid Queen’s hosts regular meetings for our

executive team to discuss water, sanitation and hygiene issues. We work together to discuss

and host events and activities to raise awareness and fundraise for WaterAid Canada, this year

the location we are focused on is Monze, Zambia.

Riot Theatre Riot Theatre takes two student written works a semester, such as plays, short stories, and

songs, and workshops these pieces in a collaborative environment, with the intention of

helping the writer develop his or her original idea with the assistance of the rest of the

company. On top of that, company members will receive guidance in learning the role of their

particular position, such as stage manager, scenic designer, or production manner.

Furthermore, these workshopped pieces will be put on as staged readings, both to help new

actors, especially those outside of the drama department, and to help the writers themselves,

as often times a big part of written work is seeing it put up in front of an audience, to examine

what kind of reaction it gets.

Queen’s University

Polish Students’

Association

The club welcomes members of the Polish community regardless of whether or not they speak

Polish, as well as anyone interested in learning about Polish culture and tradition regardless of

their origin. The Polish Club unites people eager to learn about Polish culture and tradition

through community based activities centered on traditional Polish food, dance, and song. The

cold holds a few events annually consisting of pierogi making night, social functions such as

club get-togethers and outings to restaurants, and is looking to implement Polish lessons in the

near future.

Queen’s Economic

Case Conference

Every year, QECC hosts a conference for delegates to learn from professionals about how

economics plays a role in daily business decisions. In addition, a taster event and publication

are used to attract participants to our club.

American Indian

Science and

Engineering Society,

Queen’s

The AISES club is a community of Queen’s students from all cultural backgrounds and

programs who seek to promote Aboriginal growth within the STEM fields. We have a focus on

recruiting Aboriginal engineering and science students and will provide a community where

these students can meet each other and network. We also host workshops to promote

Aboriginal culture that include science and engineering. In addition, we provide students with

the opportunity to improve their professional development skills through attending North

American wide AISES conferences in the United States. Students also have the chance to give

back to local Aboriginal communities through outreach to promote STEM programs and

careers to Aboriginal youth and adults. AISES is a great club where students can choose as to

how much they wish to be involved and students can get involved in a variety of activities

both on and off campus.

Spoon University

Queen’s

Spoon University is an online food publication updated by contributors across over 100

University campuses throughout North America. We aim to provide a unique experience

targeted towards university who are discovering or further exploring their passion for food.

Through social events, online articles, and unique videos, Spoon University has something for

everyone to enjoy.

AMS Assembly


McLaughlin Hall

7:00PM


Queen’s Socialists

The Queen’s Socialists are a group dedicated to uniting the students and workers on Queen’s

Campus, while providing a monthly publication to discuss issues and raise solidarity. This

publication will be open to all Queen’s Students who wish to raise criticisms of the existing

social order. We will also provide a welcoming social environment for people to discuss

political, and social issues through a neo-Marxist feminist lens. We are ready and willing to

undertake action to ensure a progressive equitable campus, and will hold tabling events and

petitions in order to inform and engage our fellow students. We are also committed to helping

students perfect their baking skills, through our monthly bake sales.

Allergy Advocates

Queen’s U

The mandate of our club is to advocate for those living with life-threatening allergies in and

around the Queen’s campus. This mandate is unique because it promotes the education and

advocacy of an issue that is near and dear to the hearts of many. Not only does our mandate

apply to those directly impacted by anaphylactic allergies, but also to those surrounding these

people as well.

Besties for Breasties

Besties for Breasties Queen’s (BBQ) is a club that will support and raise awareness and funds

for Breast Cancer. We will be affiliated with breast Cancer Action Kingston, and will donate all

of our raised funds to them. Breast Cancer Action Kingston supports Breast Cancer patients in

Kingston with medications, nutrition, wigs, and much more. On campus we would be hosting

events that would raise money and offer education on Breast Cancer to students. We would

have meetings with general members discussing Breast Cancer and our future events.

Queen’s University

Circle K International

Club

The Circle K motto “Serving the children of the world” briefly describes the intended

contributions of the club. Being a branch of the KIWANIS Kingston, Circle K club aims to assist

with the duties of KIWANIS Kingston which includes supporting the children within the

community in every way possible. It is our aim to mold or change the perception and mindset

of students by involving them as well as exposing them to the opportunity to make a positive

impact on the lives of our children. The club therefore potentially introduces the students to

community culture and the importance and life-changing effects of volunteerism. Upon

building such a solid foundation of responsible and disciplined students at Queen’s, the goal of

impacting the Kingston communities will be next as nurturing individuals will evoke there

innate ability to influence others along the path of helping others. In addition community

projects of the KIWANIS Kingston as mentioned earlier will also positively impact the

Kingston communities as it is our aim to meet every child’s need in any way possible with

only the limit of resources being our issue hence the need to get the Queen’s community more

involved in the projects of the KIWANIS.

Queen’s South East

Asian Nations

Our club aims to promote cross-cultural understanding and foster an international mindset in

our members, spread cultural awareness and foster an inclusive community for every student

with a culture ,tradition and heritage not many is familiar with by organizing events related to

cultural, social and educational content borrowed from Southeast Asia.

We hope to achieve a global connection with the people here at Kingston and develop a closer

bond with people from diverse backgrounds.

AMS Assembly


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Living in

Technicolour

Once a semester Living in Technicolour will host a show. Each show will contain one theatrical

production (a student written and produced play) and the lobby before the show will host a

small art gallery created by a selected Queen’s artist. The theatrical production will contain

music composed by a Queen’s musician, and each show will display least one Short Film by a

Queen’s director. Shows will last approximately 120-180 minutes. We strive to create an

environment that fosters growth within the arts, not only through the viewing of and

stimulation of art, but by focusing on Queen’s University’s young, talented, and growing

artists by giving them a platform to produce their art.

Queen’s Healthcare &

Business Conference

The Queen’s Healthcare & Business Conference is a two day conference that will be held in

Kingston, ON. It will feature keynote speakers, networking sessions, a company showcase,

workshops, panels and a case competition. It will create a space for students interested in the

business aspect of the healthcare industry to explore their passions and opportunities in the

field. Often, careers in the healthcare field are focused on medicine and research practice.

However, there are students who have interests in industry that do not receive enough

exposure to alternative careers. QHBC aims to provide the space for this discovery.

The emphasis of the conference will be on multidisciplinary interactions and discussions.

Many faculties will be engaged and invited as well as various university departments and

innovative companies. After the conference, we hope for all delegates to have networks

available for collaboration and ideas on how to be involved within the healthcare industry in

various facets.

Queen’s Hospitality

& Tourism Club

The QHTC acts as the bridge to connect students to the multidisciplinary field of Hospitality

and Tourism Management. Our main purpose is to provide a common platform to prepare

young and motivated students with the expertise, commitment, and skills required to be

successful in the expanding industry that provides tourism, food, and accommodation services

to people globally.

As a growing club, we are always looking for more new members to join and be part of the

QHTC experience. Various exciting events will be held throughout the year to engage

members in broadening their perspective and skill sin the hospitality and tourism industry.

Career Information sessions, alumni, and industry speaker series, and excursions to local

Kingston business are just a few events to list. Our events will not only provide students with

valuable networking opportunities, but provide them beneficial hands-on experience in the

industry to further take their learning materials in the classroom to real-life practical

environments. Also our events provide a great opportunity for members to meet new friends

and have fun!

QHTC is devoted to fostering our members’ interest and personal growth in the industry. We

hope to establish equitable relationships at Queen’s and in our local Kingston community –

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working together to spread more awareness into the importance of the rapidly advancing

industry of hospitality and tourism in shaping our global economy. The QHTC welcomes

anyone with an interest in this ever growing Hospitality and Tourism Industry.

Queen’s Mully

Chidren’s Family

QMCF is a Queen’s chapter of Mully Children’s Family (MCF), an orphanage that takes in

abandoned babies, orphans of HIV/AIDS, children forced into child labour, young mothers,

and girls forced into the sex trade, from the streets of Kenya, Africa. MCF provides shelter,

food, education/training, healthcare, counselling, and parental care for these individuals. This

orphanage has become a well-established school and sustainable organization within its local

and national community.

QMCF is a campus club that assembles a team of Queen’s students and Kingston local to travel

to MCF annually and serve there in a medical capacity. This includes setting up medical,

dental, and optometric clinics at the orphanage in order to provide healthcare for the MCF

children and the villagers in the surrounding community. There, the QMCF team will be

provided with the opportunity to gain hands-on experience in the medical/dental/optometric

fields, as well as learn from professionals within these fields.

By holding weekly meetings, QMCF club members will learn about MCF and its mission, as

well as plan for various upcoming club events. Special events will also be organized to raise

awareness and funds for the orphanage and volunteer mission team. These special events,

such as a music night in which the MCF Children’s Choir will perform, will take place on

campus and in the Kingston community.

Tricolour Traveler

The Tricolour Traveler would share stories of experiences in different parts of the world. The

blog encourages stories of things that would normally be seen as insignificant, for example,

meeting a local on a bus, and turn it into a written piece of art. We want to shine the spotlight

on the little things. We would also like to have students who have been through major specific

programs to share their reviews in a story-like fashion. Whether it be medical missions in Peru,

community involvement Tanzania, art history trips in Italy, or language studies in Spain, we

want to hear it. We want to show the world from the perspective of a travelling Queen’s

student, and have it for years to come.

Queen’s Female

Leadership in Politics

The Queen’s Female Leadership in Politics Conference is the first undergraduate conference of

its kind in Canada. This conference aims to inspire and engage young women in all aspects of

politics from the university level all the way to federal and international. Culminating in a two

day annual conference in January this executive team plans to host events on campus

throughout the year raising awareness and inspiring to get involved politically while

equipping students with the skills and connections to engage successfully.

Dancerama

Our club raises money and awareness for the disease Cystic Fibrosis and those affected by it.

Our goal is to also bring the Kingston and Queen’s community together by holding an annual

Dancerama fundraiser. Dancerama was established in the summer of 2015 by four Queen’s

students wanting to make a positive difference in the lives of others. Dancerama is a daylong

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event/dance recital. There are choreographed routines, guest speakers, and activities involved

in raising money and awareness for the disease. If ratified as a club, we plan on running

numerous smaller fundraising events in addition to our main Dancerama event to get the

Kingston and Queen’s community involved in helping those affected by Cystic Fibrosis!

Queen’s Kenya Help

We provide a direct connection to orphanages in Kenya through an organization, Kenya Help,

based in Kingston. Our main initiatives are to provide sustainable healthcare, nutrition, and

education to the rural communities in the Great Rift Valley. The focus is to have a big impact

on a small scale. Every dollar raised has a designated role and contributors can see exactly

where it goes. We are unique in our transparency and localness.

We are trying to create completely self-sustaining communities in Kenya by targeting key

pillars like education, healthcare, and nourishment. Not only will donations directly help

community members, like helping children through school, but they will contribute to the

community infrastructure teaching members skills like farming and basic first-aid. We will be

having specific events to raise awareness in the Queen’s community about the realities of

living in a developing country. We aim to focus on awareness through positivity. We want to

make people aware of the situations of those in poverty while highlighting the progress that

has been and can be made.

Queen’s Hemophilia

Society

QHS strives to provide and aid all people living with inherited bleeding disorders with

improved health care, quality of life, and a more educationally rich society. Our vision is a pain

free world for individuals that suffer from inherited blooding disorders. The QHS will

communicate with Hemophilia Ontario to raise funds at Queen’s and in the neighbouring

community of Kingston. Funds raised from these events will be provided to Hemophilia

Ontario. QHS will also provide educational material and seminar around Queen’s University

to educate and raise awareness in the general public.

Girls Inc.

The Girls Inc. organization strives to inspire young girls to become strong, smart, bold women.

It provides girls with life-changing experiences and solutions to the unique challenges girls

face. This mandate is unique for two reasons: One, it focuses on the importance of women’s

issues and two, it empowers girls in order to help them overcome obstacles. Girls Inc. at

Queen’s will promote this mandate by raising awareness for Girls Inc., donating money to

Girls Inc. through fundraising efforts, and by encouraging volunteering at Girls Inc.

Limestone.

Elections and Referenda

Please see Appendix F for an overview of what to expect on the 2015 Fall Referenda Ballot. Rebecca

Herweyer, Chief Returning Officer, has been an exceptional volunteer over the past two weeks with

facilitating mandatory information sessions, providing validation and nomination packages, and being

on-call for groups and, well, me. The campaign period starts this Friday, October 23rd, and voting days

will be November 3rd and 4th. Please promote voting within your respective faculty societies as these

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fees will impact all AMS members!

Non-Academic Misconduct

I had my first meeting on the Senate Committee on Non-Academic Discipline (SONAD) last Friday.

The committee reviewed the 2014-2015 annual reports of the different systems and reaffirmed our

mandate going forward.

Happy to answer any questions.

Best,

Miriam “if you are what you eat, I am CIAbatta bread” Bart

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I’ve been away this past week for school and unfortunately have not had time to craft a more

exciting update.

Of note though is that Sustainability Week is currently in operation. If anybody has questions

about what I do with my life and how I spend student dollars, feel free to ask during assembly.

I’d like to apologize for not having a more in depth report for you, as this week has been very busy

for me.

Peter “If you are what you eat, call me a aspara-guy” Liberty

Commission of the Environment and Sustainability Report to Assembly Peter Liberty


[email protected]


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Hello Members of Assembly,

I hope you’re all excited for homecoming this weekend! I’ve been so fortunate as to witness the hard work that has been put in behind the scenes by the students, volunteers, alumni, and administrators alike. I couldn’t be more excited to see it all come to fruition!

Please see below for some things I’ve been working on for the past couple of weeks:

Housing Resource Centre Housing Blitz

Housing Resource Centre (HRC) officers went door-to-door this weekend to do some proactive

property standard checks on houses in the University District. They used City of Kingston property

standards handouts that were obtained through a partnership formed earlier in the summer. The

officers educated fellow students on property standards, resources, and on how to deal with a housing

issue, and conducted property standards checks upon request. From what I’ve heard, they were able

to talk to lots students and collectively took a big step towards better housing in the University District!

Official Plan Update

The Official Plan is the document in which the City of Kingston sets out its land use planning goals and

policies that guide physical development and redevelopment, necessary supporting infrastructure,

resource management, and protection of natural and cultural heritage. The Plan is the main tool for

ensuring that future development and redevelopment are properly managed and directed to

appropriate locations within the municipality. It is reviewed every five years in accordance with the

requirements of the Planning Act and may be amended by the City to reflect changing circumstances

or new priorities for resource protection, growth or redevelopment. The second draft of the Official

Plan Update was released a couple of weeks ago, and I’ve been combing through it to discern its

implications for off-campus housing. One piece to note is the Central Kingston Residential

Intensification Study, which will look for suitable locations to accommodate appropriate residential

intensification adjacent to the campus. This is very exciting (at least for me)!

Charity event

Together with the AMS Advancement office, we’ve been putting the final touches on a collection of

fundraising events for the City of Kingston fee-assistance program: PROkids Kingston. PROkids links

Municipal Affairs Commission Report to Assembly Matt Kussin


[email protected]


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Kingston children and youth aged 0-18 lacking sufficient financial resources with partnering sport,

culture, arts and recreation organizations. They help with program registration fees, assist with the

child's equipment and transportation as needed, and raise money to ensure all qualified children and

youth receive financial support.

Police door-to-door

A partnership between the Kingston Police Force, the City of Kingston, the Alma Mater Society,

Kingston Fire & Rescue, and Queen’s University has led to the development of a pamphlet that will be

handed out to homes in the University District this week in light of homecoming. Given the time

constraints, we’re content with what was produced. The pamphlet goes over safety and fines in a way

that hopefully resonates with students.

SMART Head Manager Transition

Chelsea Hollidge has been hard at work learning the job of SMART Head Manager, and has picked up

from where Mackenzie left off. She has done an amazing job thus far, and it truly has been a seamless

transition!

SMART Clean-up

SMART service staff will be conducting a huge Community Clean-up on Sunday morning at 8AM, along

with many amazing volunteers who are generously volunteering their time to further strengthen our

ties with the community. While this event is becoming a tradition, it’s important not to take it for

granted. We need as many volunteers as possible, so please contact Chelsea at

[email protected] if you can spare an hour on the morning of October 25th. Donuts will be

provided

MAC Committees

The committees have all been hard at work designing and executing extensive training sessions for

their volunteers. They are all hoping to have their respective programs up and running by the end of

the week!

That’s all for now – see you on Thursday!

Your MuniciPAL,

Matt


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Hey Members of Assembly,

Please read ahead to find out what’s been going on in the SIC:

Equity Caucus

On Wednesday, October 14th, Equity Caucus held its first meeting of the year with ten out of twelve members in

attendance (likely the best turn out in Equity Caucus history!) This year, the group has collectively decided to use

Equity Caucus as more of an advisory body to discuss pressing topics or projects coming out of both the SIC and

specific faculty portfolios. Equity Caucus will be open to all students at large and will occur on a biweekly basis- dates

to be announced. If you are curious about what the SIC is up to or have a social issues-related topic you would like to

bring up, please attend a meeting!

Though we recognize that policy recommends that this body be project-driven, this has proven extremely unsuccessful

in years past due to ranging time commitments and interests of members. Moving forward, we will be bringing a

policy change on this to Assembly in the upcoming weeks.

Senate Educational Equity Committee (SEEC)

At the most recent meeting of SEEC, the group discussed a variety of topics that I thought Assembly may find

interesting or informative:

1. Committees & Diversity at Queen’s: There is currently no HR policy on hiring committees and their

composition in the Senior Search Strategy (when determining composition of groups such as Senate, Board of

Trustees, etc.). Though there is some policy on Aboriginal representation, the consensus of the group is to

determine what can be done moving forward to ensure that diversity is well represented on decision-making

bodies at Queen’s.

2. Guidelines on Collecting Sex/Gender Information at Queen’s: The Equity Office has been working on a set of

guidelines on collecting sex/gender information on surveys, to ensure that all groups are well equipped to use

inclusive and non-assumptive language when collecting information about one’s sexual/gender identity.

Though a full comprehensive set of guidelines will be made available shortly, in the interim these are the

summarized guidelines that you could use:

a. Is it necessary that you collect information concerning sex/gender in order to achieve your purpose

(i.e. if you are collecting feedback from an event, you may not have to ask this information at all)

b. If the collection of this information is necessary, am I looking to collect information related to an

individual’s sex (gender assigned to person at birth) or gender (how the person identifies)?

Social Issues Commission Report to Assembly Alex Chung


[email protected]


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If collecting information about biological sex:

If collecting information about gender:

1. Male

2. Female

3. Intersex

4. I prefer not to disclose information

concerning my sex

1. Man

2. Woman

3. I do not identify within the gender binary

4. I prefer not to disclose information

concerning my gender

Sexual Assault Response and Prevention Working Group (SARPWG)

The SARPWG met this past week and discussed how we can best move forward as a collective on raising awareness

about the prevalence of sexual assault, how we can best support survivors, and how we can inflict critical discussions

around rape culture and how it manifests on our campus. One of my interns is working on an awareness campaign to

launch at the end of this year, so if you have any thoughts on specific items that need to be addressed or approaches

that you believe are particularly useful, please reach out. Alternatively, if you have an interest in sexual violence

prevention education- please let me know and I will put you in touch with my intern!

The SIC is Hiring!

I am looking to hire a Deputy Commissioner of Publications- this position is really dynamic and perfect for any student

interested in publishing, volunteer-management, event-planning, anti-oppressive literature, and working closely with

me on higher-level SIC projects. This is a 6-month position with an honorarium attached. Please share widely with your

constituents and direct any interested students to [email protected]!

Accessibility Queen’s Grant & Equity Grant

If your faculty or any group within, would like to take on an initiative that improves social, physical, or mental

accessibility of the student experience, please consider applying to the AQ Grant. Applications can be found on

www.myAMS.org/grants-bursaries and are due November 11th at 5PM. Please direct any questions to

[email protected]

If your faculty or any group within, would like to take on an initiative that strives to make this campus and the student

experience more equitable in any way, please consider applying to the Equity Grant. Applications can be found on

www.myAMS.org/grants-bursaries and are due November 6th at 5PM. Please direct any questions to

[email protected]

Indigenous Cultural Awareness and Programming Working Group

In the upcoming year, we are hoping to see increased visibility of Aboriginal recognition and issues-awareness on

campus. A quick and easy way you can participate in this is to include land recognitions when you host events or even

at the end of your e-mails in your signature line. The recognition can read something like “Queen’s University sits on the

traditional territory of the Haudenosaunee & Anishinabe” or “____(i.e. ASUS) acknowledges that Queen’s university is situated

on Haudenosaunee & Anishinabe Territory”. Please ensure that you understand the significance of this and what it means

if you do communicate this line. I’m happy to engage with you on any questions you may have on this matter! (“How

do I pronounce “Haudenosaunee & Anishinabe” is a valid question).

Thanks for reading through my lengthy report!

Yours,

Alex


http://www.myams.org/grants-bursaries


http://www.myams.org/grants-bursaries


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Overview:

It’s been a busy week at all the H&S services, with the hiring of our new fall staff! We have over 50 new

staff at both Common Ground and TAPS. We are always looking for feedback and ways to improve so

please don’t hesitate to send a message to [email protected]

The AMS Pub Services

Updates:

Queen’s Pub:

- Business as usual

- The team is preparing for Homecoming this weekend, with multiple alumni events planned to

be at the Underground. As well as a busy weekend is anticipated at the pub.

- As per our goal plan, we are now open earlier on the weekends for lunch at 11:30. Our

Saturdays have become a success, and our new Caesar deal is a hit. $3.50 Caesars until 5pm!

Come join us!

- Overall QP’s financials are consistently strong and close to the numbers we posted during this

time last year.

The Underground:

- ‘International Love’ night was a success at the Underground, garnering attention from the

exchange students at Queen’s.

- Our drink prices are now $3.50 Bar Rail and Domestic Beer / $14 bottles of wine all night long.

Hospitality and Safety Services Report to Assembly Stephanie Harper


[email protected]


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Common Ground:

Updates:

- Business as usual

- Introducing ‘Humans of the Brew,’ meet the regulars of our on campus cafe

- Fall line of goods are now here! Try the classic pumpkin spiced latte!

- The Brew now has new product offerings such as the taco salad, yogurt parfaits, two new

smoothie flavours and a selection of gluten free baked goods.

- Interested in hosting an event in the lounge? Contact [email protected]

QSC:

Updates:

- Business as usual

- Not sure if your event needs a Student Constable? Ask Matt Vrbanac, our Chief Constable at

[email protected]

- We would love any feedback you may have for the services – send any questions or concerns to

the email above or [email protected]


Stephanie Harper, Hospitality and Safety Director


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Publishing and Copy Centre

Fall hiring is now completed. We hired 5 lovely new staff members who will be starting next

week!

We have been working on creating special pricing for conferences. Please send any conference

chairs in your faculty/commission our way! (email: [email protected])

Be sure to check us out in the Lower Ceilidh of the JDUC.

Tricolour Outlet

Our Thanksgiving bus departures went incredibly well – we helped over 1,500 students get home to

their families and loved ones!

Our homecoming promotion is live. Be sure to come check out us this Friday or Saturday!


Tyler Lively, Retail Services Director

Retail Services Director Report to Assembly Tyler Lively


[email protected]


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Hello Assembly,

Walkhome

- Business as usual.

- Walkhome has completed fall hiring and is preparing for Homecoming.

- Walkhome is now open 7pm-2am (Sun - Wed) and 7pm-3am (Thurs - Sat)

The Queen’s Journal

- Business as usual.

- The Journal is always looking for contributors and if you are interested you can email

the Editors-in-Chief.

Studio Q

- Business as usual

- They are preparing for Grad photos and you can book your appointment online at

http://www.queensgradphotos.ca/. For more information check Studio Q out on

Facebook!

- If you are part of a club or group on campus and haven’t signed up for a club photo

contact [email protected].

I’m happy to answer any questions!

Emma

Media Services Director Report to Assembly Emma Fuller


[email protected]

http://www.queensgradphotos.ca/



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Dear Assembly,

I hope you all had a wonderful Thanksgiving weekend filled with friends, family, and home-cooked meals!

As we are currently in between Board meetings there is not much to share with you all.

I’d like to thank President Garcia and COMPSA Assembly for welcoming me as a guest speaker on Tuesday – it

was a great opportunity for me to inform students about my role, the work of the Board and major issues facing

the University. I look forward to speaking to other faculty societies as the year goes on.

I am very excited for Homecoming this weekend and I hope you all have a fun and safe celebration of this

wonderful place we call home. There have been recent concerns about student conduct, particularly

surrounding University Avenue, and it is our responsibility to ensure that we are being conscious of our actions.

Finally, a word of advice: don’t get pneumonia. It’s not fun. But I’m alive and more than able to respond to any

questions you may have.

Sorry for coughing,

Jennifer Li

Undergraduate Student Trustee Report to Assembly Jennifer Li


[email protected]


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Dear Assembly,

The election to fill the final Arts and Science student senator seat are underway – keep an eye out for any

campaign material! Nothing else to report at this time, as Senate does not meet again until November 3rd.

Hope all your midterms are going well!

Respectfully submitted,

Leah Brockie

Student Senate Caucus Chair

[email protected]

Student Senate Caucus Chair Report to Assembly Leah Brockie


[email protected]


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The next meeting of the Board will take place on October 29th. The committee chairs will be submitting goal

plans for approval by the board. My next report to AMS Assembly will contain a summary of these goals.

The board meets on a monthly basis. As a result of this there is nothing new to report on that is not included in

my last AMS Assembly report.

Shareholder Engagement Meetings

If you would like free CoGro on the corporation and to chat with me about anything AMS Inc. please send me a

meeting request when you’re free using this link: http://doodle.com/AMSBoardChair.

Corporate Special General Meeting

The CSGM will take place on November 10th, 2015 at 6:30 PM in the New Medical Building room 132A.

Please feel free to ask any questions.

AMS Board of Directors Chair Report to Assembly Michael Blair


[email protected]

http://doodle.com/AMSBoardChair


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Dear members of assembly:

It has been an incredibly busy past week in my office. Of note for assembly members, Elsa (my

assistant for this year) has started piecing together the selection committee for the Agnes Benidickson

Tricolour Award. Nominations opened the Tuesday after Thanksgiving weekend, and a call has been

put out to each faculty society president to appoint a member to the selection committee. The

committee consists of one member from each faculty and school around the university, and it is

important that your faculty/school has a voice at the table. Please try and appoint someone from your

faculty/school over the next couple of weeks! Nominations for the award close on the last day of first

semester (Dec. 23rd).

Additionally, as we approach Homecoming, I very eagerly await the 2nd annual ReUnion Street

Festival. Carolyn Dunk, Taylor Jennings, and the entire team at the AMS has put in a tremendous

amount of work to make this a reality. It’s important that we all do our part to participate in an exciting

and enjoyable, but safe, Homecoming weekend.

I will be out of town during assembly as I have a speaking engagement in Ottawa, but I am happy to

take any questions about my report via e-mail ([email protected]).

Princeps Servusque Es,

Mike Young

University Rector Report to Assembly Mike Young


[email protected]



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Dear AMS General Assembly,

Hi everyone! I hope your Thanksgiving weekend was relaxing and you took some time to surround

yourselves with those you are thankful for!

First Year Experience Fund:

This year's deadline was September 30th at noon. We received 22 applications requesting funding.

Successful and unsuccessful applicants will be contacted sometime this week.

“Cineplex & Chill?”:

I contacted Cineplex about having a res-wide pre-screening to Mockingjay Part 2 on November 18th

2015. This would be on the Wednesday prior to the Friday release date. Depending on how sales go, we

may release it to all Queen’s students.

As always, if you have any questions don’t hesitate to ask.

Warmest regards, Gregory Georg Radisic President & CEO of The Residence Society Inc. 106C Victoria Hall 75 Bader Lane Kingston, ON K7L 3N8 Phone: 613-533-6216 [email protected]

Residence Society President Report to Assembly Gregory Georg Radisic


[email protected]

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Dear Assembly,

These past 2 weeks we’ve been hard at work refining our programming for the year ahead. In the next few

weeks our finalized budgets and strategic plans will come into full effect.

ASUS’ 125th

ASUS recently celebrated its 125th Anniversary this past week! It was an enormous success! 125 years is quite

the milestone to mark our continued track of excellence. This is an incredible year for us – thank you so much to

those that came out!

ASUS Grants

One initiative we run is the ASUS Grant Program which is tuned to open for submissions in the next few weeks.

This applies to all Arts and Science students, including those in Computer Science and Concurrent Education.

Check out our website to see the terms of reference for these different grant projects – please encourage your

peers to apply!

ASUS Elections

Our fall election season has just began. This year we’ve set ourselves an ambitious goal of reaching 50% voter

turnout. We’d love to have some publicity support from everyone here, making sure that we reach every

student is imperative! We’ll hopefully have some new representatives at our next meeting!

Without too much to add, we’re happy to keep this report brief!

As always – respectfully submitted,

Brandon Jamieson | Andrew DiCapua | Lucas Cohen | Stefany Li | Sarah Flisikowski | Liam Dowling

Arts & Science Undergraduate Society

Arts and Science Undergraduate Society President Report to Assembly Brandon Jamieson


[email protected]


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Hello Assembly,

Let's jump straight in! In these past few weeks, I've been doing my more-than-fair share of hiring for

our corporate initiatives (Orientation Week and Science Formal).

Orientation Week

Congratulations to the new Orientation Chair, Pippa Gouinlock. By the time we are at Assembly, we

will also have a new Chief FREC. All very exciting!

In the mean time, Pippa has been busy transitioning and absorbing all the good stuff Leah Ferrie,

Orientation Chair 2015, has learned and achieved in the past year.

Science Formal Preparation

Congratulations to Brent Fallis, Sci' 17 SciFormal Convener. We've been busy hiring the five chairs who

will be working with him closely for the upcoming year (Logistics, Finance, Communications, Art, and

Construction). I don’t envy him as afterwards, he still has managers under each chair to hire!

I'm incredibly excited to set a foundation for both Pippa and Brent to work on. Although I'm sad that I

won't be intimately involved with the actual execution, I know that they're both going to do fantastic

jobs.

Fix'n'Clean

Fun fact: a long time ago (roughly the 80s), a group of engineers decided to go out into the Kingston

community and help out any members who needed it with tasks that these members would not be able

to complete on their own. Since then, Fix'n'Clean, as it is now called, has grown into a fantastic once-

per-semester initiative run by the Engineering Society under the Events portfolio.

This past Fix'n'Clean was a huge success with over 140 volunteers showing up to help out. Kudos to

the Fix'n'Clean Coordinator Emma Kahansky and our Director of Events Jerry Heron!

Upcoming Event: ENGSOCxONEMATCH Swab Drive

For the past two Frosh Weeks, we have had a booth and presentations from Allison Ball, a Queen's

Engineering alum who has made it her mission to spread awareness about bone marrow illness. We're

happy to announce that we will be doing another health-related outreach in conjunction with

OneMatch to start a discussion about health and stem cell research.

Engineering Society President Report to Assembly Julie (JT) Tseng


[email protected]


AMS Assembly


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EngSoc Council

Council ran swimmingly and for only two hours last week, though we had to push the start time to

6:30pm due to a lack of quorum. I presented about my experience at the Canadian Federation of

Engineering Students' President's Meeting, we passed some motions that did general housekeeping on

our policy and by-laws, made some necessary changes to the events portfolio and the mechanics of our

Better Education Donation Fund.

If anyone has any questions at all, please let me know.

Cheers,

J "if you are what you eat, I am a potato" T

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Dear Assembly Members, Glad to be back. Hopefully we can have an efficient debate and make it to the Homecoming Throwback! Conference Season | Following this homecoming weekend, we have a 5 week, 8 conference streak. I hope you had a chance to review the conferences and apply to those that interest you! We will be getting started with QBET and QSELF on Halloween weekend and will keep going till the DECA Invitational the last week of November. If you missed this round of applications, I encourage you to keep your eyes peeled for the Winter round of conferences. CEO Chair | Congratulations to Bruce Meilikhan, the incoming Commerce Executive on Orientation Chair! The outgoing chair, Director of the Commerce Program, SOARB representatives and I have full confidence in his abilities to take Commerce Orientation to new heights and continue the great work that Dale has done to meet the terms of probation. COMMitment Campaign Launch | Our COMM 16 President, Megan Judges, along with the SSB Alumni Relations office had an event last week to launch our Class gift campaign. We are aiming for a 65% participation, to come out with highest Commerce participation rate in history. This gift will be contributing to the Commerce Bursary fund, to help students in financial need meet tuition requirements. Corporate Relations | Our Corporate Relationship Officers are finishing up the Corporate Viewbook, which outlines the different committees and conferences that our partners can work with to drive

student engagement. This helps shape a company’s understanding of the Commerce Society, and

ultimately will lead to partnerships that bring the most value to both students and firms. If you have any questions, please direct those to Caroline Hayes (our VP External). As always, I’m available to chat via email or Facebook. Best, Ana Lopez President, Commerce Society

Commerce Society President Report to Assembly Ana Lopez


[email protected]


AMS Assembly


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[email protected]

AMS Assembly


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Concurrent Education Students Association President Report to Assembly David Wiercigroch


[email protected]


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Hello Assembly!

We hope everyone had a pleasant Thanksgiving with loved ones. We have a few updates in the

life of PHE/Kin students to share.

The Kinesiology Games takes place annually and is hosted by a different Canadian University

each year. Students in Physical and Health Education, Human Kinetics and Kinesiology come together

to compete in a weekend long academic, athletic and dance competition. Each university is to select

twelve young women and twelve young men from their faculty to represent their university at this

event. Two Junior BEWICS Representatives and one Senior BEWICS Representative selected this year’s

team, with reference to PHEKSA Constitution. Other universities have different application processes,

but at Queen’s, only fourth year students are eligible to apply. The applicants are evaluated by an

athletic try out and a formal written application in a non-biased system. The BEWICS Representatives

selected from forty-nine terrific applicants to choose twenty-four! Last year, Queen’s University PHE &

Kin students won the entire event…so there is much anticipation for this year! The event will take

place at McGill University in March. The 2015-2016 PHE and KIN Students who will represent Queen’s

University this year include: Kathleen Hogan (Team Captain), Emma Lambert, Blaire Gunnarson,

Shayna Levine-Poch, Colleen Dermody, Elizabeth Jacob-Goldman, Danielle Polak, Charlotte Dunlap,

Lindsay Toth, Sara Fischer, Tori Graham, Katie Toogood, Marcus Leung, Leo Burns Scully, Chris

Szymus, Keegan Loucks, Paul Best, Nic Gray, Beau Burroughs, Austin Payne, Griffin Moore, Lukas

Burch, Alex Kwok and John Lapp.

A PHEKSA Supported Committee, Motionball at Queen’s, raises funds and awareness for the Special

Olympics. They recently ran a “Flags Tournament” in Victoria Park and a campaign to stop the casual use of

the “R Word” in every day language. Over 300 students committed to ending the use of this derogatory and

hurtful term.

Another PHEKSA Supported Committee, Queen’s Jump (Q JUMP), believes that everyone should

have access to competitive sport. High school students from the Kingston community who are facing

socioeconomic adversity come to the Queen’s Athletics facilities and engage in a competitive sport program

with PHE/KIN students. Q JUMP recently hosted a coffee house fundraiser, and was pleased to have Mike

Young perform at the event! They well exceeded their fundraising goal at this occasion and thank all of

their contributors. The event also drew the attention of the Queen’s Journal and an article was published

Physical Education and Kinesiology Students’ Association President Report to Assembly Lindsay Toth


[email protected]


AMS Assembly


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7:00PM


about the cause.

We also had seven students run for the position of First Year Representative on PHEKSA. Each of

the candidates was very impressive, but unfortunately, only two could be elected. We have completed our

council for the 2015-2016 school year with Manny de Jesus (KIN ’19) and Elizabeth Stulen (KIN ’19).

This Saturday, we look forward to hosting our annual alumni breakfast at the School of Kinesiology

and Health Studies.

We wish you a memorable and enjoyable Homecoming! Cha gheill!

Bleeding Tricolour,

Lindsay Toth, Emma Lambert & Angie Travlos

PHEKSA Executive

AMS Assembly


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Greetings, Assembly! I hope you all had a fabulous Thanksgiving weekend, and that you’re looking forward to the second half of the semester. Campus is looking gorgeous as per usual, so I hope you take a moment to appreciate the changing ivy and historic glow of our beautiful home. Please enjoy the following updates from the NSS: Orientation Week Hiring

Myself and Courtney Middegaal, Head Cape 2015, are excited to announce that hiring for Head Cape

2016 and the Nursing Orientation Committee (NOC) will take place at the end of this month. We cannot

wait to welcome our newest group of orientation leaders to the NSS team!

23rd Annual Queen’s Nursing Career Fair

Our annual Nursing Career Fair took place on October 17th, 2015 from 11am-3pm in Wallace Hall. This

event brought together nursing students for an afternoon of networking with various health care

agencies from across the province. A big thank-you goes out to Taylor Ramsay, Melissa Neveu, and

Emma McDonald for their hard work putting together this event. As well, many thanks to all students

who took the time to come out!

Kingston Nursing Student Conference 2015:

KNSC is a conference run by Queen’s Nursing students, in collaboration with executives and delegates

from other local nursing programs. On November 7th, delegates will gather at the Kingston Four Points

by Sheraton Hotel to learn about nursing care in the fields of mental health, pediatrics, and the

operating room. Delegate registration is live, and our KNSC Team is hard at work putting the final

touches together for the conference. Please feel free to reach out if you have any questions about this

event. Arryana and I would be more than happy to chat with you!

National Nursing Students’ Week 2015:

NNSW takes place from November 15th to the 21st this year! The theme for this year is “Nursing the

Mind – Care Starts with YOU!” The NSS Team is hard at work to plan an exciting week of appreciation

and celebration for our Queen’s Nursing students. We look forward to releasing an official schedule in

the coming weeks. Nursing students are a dynamic population, and we are honoured for the

opportunity to participate in NNSW for the 2nd year in a row! #NewTraditions

Looking forward to seeing you all soon. As always: happy to take any questions!

Vincat Scientia Morbos,

Alexandra Palmeri President | Queen’s University Nursing Science Society

[email protected]

Nursing Science Society President Report to Assembly Alexandra Palmeri

Monday, October 19, 2015 [email protected]



AMS Assembly


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Computing Students’ Association President Report to Assembly Max Garcia


[email protected]

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MBA Students President Report to Assembly Joshua Hamilton


[email protected]

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Dear Assembly,

Here are some updates on the activities of the Aesculapian (medicine) Society (AS)!

Queen’s Health and Humans Right Conference:

The 15th annual Health and Humans Rights conference was held October 16-17th with the theme of Healthcare

Everywhere: Local and Global Action for Access. With over 300 attendees the event was a major success. Key

Note addresses were by Samantha Nutt, founder of War Child and member of the Order of Canada, and Andrew

Pinto, family physician and Public Health and preventive Medicine specialist. Highlights included the Dutt debate

where the future of universal healthcare was discussed and there was a thesis slam and poster presentations

from students across Ontario.

New Wellness Officer:

New this year on the AS council is the role of the Wellness Officer! Last year a new Wellness Month initiative

was started to develop resiliency by fostering positive habits. To promote continued focus on student wellness

we have a person on council dedicated to this role. You can read more about the initiative here

https://rehab.queensu.ca/blog/?p=3017.

Healthcare Team Challenge (HCTC):

Queen’s hosted the National Healthcare Team Challenge last year and won it as well! This year the Queen’s local

challenge is being held at School of Medicine A132 on November 16th, keep the date marked on your calendar

as all can attend. The HCTC is an Interprofessional education event where three teams of students face off in a

competition to showcase their knowledge of IP competencies & client-centered care. Hope to see you there!

Best,

Zain

Aesculapian Society Senior Representative Report to Assembly

Zain Siddiqui


[email protected]

https://rehab.queensu.ca/blog/?p=3017

AMS Assembly


McLaughlin Hall

7:00PM


Appendix A: Commission of Internal Affairs Budget

Alma Mater Society of Queen's University Incorporated

COMMISSION OF INTERNAL AFFAIRS

Statement of Operations

12 Months Ended 4/30/2015

2015-2016 2014-2015

2014-2015

2013-2014

Budget Actual Budget Actual

Year-to-Date

Year-to-date

Year-to-date

Year-to-date

Revenue:

31400-INT GRANTS $ 34,000.00

0 14,925 14,926

31900-INT EVENT REVENUE 600 1,500 1,500

37850-INT ALLOCATION FROM ASSEMBLY

$ 115,014.13

136,043 125,285 111,012

Totals: $ 149,014.13

$ 136,643

$ 141,710

$ 127,437

Operating Expenses:

50000-INT ADVERTISING $ 7,898.50

4,290 1,770 744

50620-INT CONFERENCE FOOD & BEVERAGE

$ 1,899.00

1,241 1,025 632

51320-INT ASSEMBLY ENTERTAINMENT $ 240.00

240 0 0

51400-INT EQUIPMENT RENTAL $ 7,560.98

5,887 650 0

51790-INT MARKETING AND PROMOTION

$ 2,401.75

1,332 5,065 2,432

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52000-INT MISCELLANEOUS $ 253.83

321 500 1,349

53100-INT OFFICE OPERATING $ 4,583.80

6,015 7,308 9,070

53700-INT PRINTING $ 679.50

565 706 1,015

54495-INT ROOM RENTAL $ 250.00

955 1,000 3,342

54720-INT CLUBS SPECIAL PROJECTS $ 156.00

14,685 15,280 3,885

54840-INT TAXIS / TRAVEL $ 80.00

20 200 0

54860-INT TELEPHONE $ 2,030.00

2,300 1,650 2,035

54985-INT WEBSITE 450 160 0

56100-INT GRANTS AND BURSARIES DISBURSED

$ 34,000.00

34,000 34,000 34,347

60000-INT SALARIES $ 81,010.77

65,823 67,872 55,964

61000-INT WAGES $ 1,170.00

5,373 0 0

62000-INT HONOURARIUM $ 4,250.00

4,350 4,350 2,154

64000-INT VOLUNTEER APPRECIATION $ 550.00

400 175 176

$ 149,014.13

148,246 141,710 117,146

Excess Of Revenues Over Expenses -$ 34,000.00

$ (11,602)

$ -

$ 10,292

Totals from Budget $ 149,014.13

Totals from Budget (workbook) - Operating Expenses (above):

$ -

AMS Assembly


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7:00PM


Appendix B: Municipal Affairs Commission Budget

MUNICIPAL AFFAIRS COMMISSION BUDGET 2016

Budget Actual Budget Actual Budget

2016 2015 2015 2014 2014

REVENUES

Account #

Project Account Name

31400 GRANTS -

-

-

-

-

31900 EVENT REVENUE 500.00

-

-

-

-

37850 ALLOCATION FROM ASSEMBLY

61,690.91

61,495.20

61,495.20

67,314.60

67,314.60

62,190.91

61,495.20

61,495.20

67,314.60

67,314.60

BCLUB Breakfast Club

31720 BCLUB FUNDRAISING 300.00

380.00

200.04

238.60

150.00

BCLUB 300.00

380.00

200.04

238.60

150.00

GENER Generations

31720 GENER FUNDRAISING 100.00

207.40

1,299.96

122.55

1,299.96

31900 GENER EVENT REVENUE 1,200.00

1,077.00

-

860.00

-

GENER 1,300.00

1,284.40

1,299.96

982.55

1,299.96

HSCHL High School Liason

31720 HSCHL FUNDRAISING -

378.40

-

124.55

-

HSCHL -

378.40

-

124.55

-

HOUGC Housing Grievance Centre

38000 HOUGC MERCHANDISE SALES -

-

-

-

-

HOUGC -

-

-

-

-

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HYPEC Hype High School Projects

31720 HYPEC FUNDRAISING 150.00

193.50

140.04

-

140.04

HYPEC 150.00

193.50

140.04

-

140.04

KSCOP Kaleidoscope

31400 KSCOP GRANTS 2,500.00

-

2,499.96

-

3,900.00

31700 KSCOP DONATIONS -

5,000.00

-

-

-

31720 KSCOP FUNDRAISING 300.00

70.00

500.04

437.70

-

31900 KSCOP EVENT REVENUE -

-

-

2,500.00

-

KSCOP 2,800.00

5,070.00

3,000.00

2,937.70

3,900.00

KOPPS Kingston Opportunities Officer

31600 KOPPS SPONSORSHIP -

-

-

-

999.96

KOPPS -

-

-

-

999.96

SCHOL HSL Scholarship Fund

31400 SCHOL GRANTS -

-

-

-

249.96

31720 SCHOL FUNDRAISING 250.00

190.00

249.96

-

-

SCHOL 250.00

190.00

249.96

-

249.96

UDIST University District

38000 UDIST MERCHANDISE SALES 135.60

264.00

-

131.00

-

UDIST 135.60

264.00

-

131.00

-

UNWAY

United Way

31700 UNWAY

DONATIONS -

803.30

-

212.00

-

30000 UNWAY

STUDENT ACITIVTY FEE 22,176.00

AMS Assembly


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31720 UNWAY

FUNDRAISING 800.00

21,458.99

21,099.96

21,110.70

21,999.96

UNWAY

22,976.00

22,262.29

21,099.96

21,322.70

21,999.96

~Totals Total Revenues 90,102.51

91,517.79

87,485.16

93,051.70

96,054.48

EXPENSES

Account #

Project Account Name

50620 CONFERENCE FOOD & BEVERAGE

-

-

-

-

-

50740 CONFERENCE FEES -

-

-

-

-

51200 DEPUTY SPECIAL PROJECTS -

-

-

-

-

51400 EQUIPMENT RENTAL -

-

-

-

-

51500 FUNDRAISING/EVENT EXPENSES

500.00

-

-

17.43

-

52000 MISCELLANEOUS 735.60

248.00

233.04

9.61

-

53100 OFFICE OPERATING 200.00

93.38

99.96

127.85

99.96

53920 PUBLIC RELATIONS 1,420.00

1,325.00

1,400.04

1,026.86

3,649.56

53930 AWARDS AND CERTIFICATES -

-

-

-

-

54495 ROOM RENTAL -

-

-

-

-

54720 SPECIAL PROJECTS 1,955.00

4,307.36

1,590.00

1,352.50

1,187.52

54840 TAXIS / TRAVEL 700.00

898.74

600.00

565.50

399.96

54860 TELEPHONE 1,430.07

1,250.07

1,460.04

1,461.67

800.04

54985 WEBSITE -

2,712.00

2,600.04

-

-

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59530 HOUSING MAP AD REVENUE

-

-

-

-

-

60000 SALARIES 28,264.81

28,159.62

29,281.44

26,489.23

26,576.12

60500 NON MONETARY FOOD BENEFIT

1,200.00

1,199.90

-

-

62000 HONOURARIUM 1,500.00

1,807.34

999.96

2,000.00

999.96

64000 VOLUNTEER APPRECIATION 830.00

898.75

720.00

563.27

1,500.00

64500 COMMUNITY OPPORTUNITIES FACILITATOR

-

-

-

-

-

65100 MEMBERSHIP FEES -

-

-

-

-

38,735.48

42,900.16

38,984.52

33,613.92

35,213.12

BCLUB Breakfast Club

51500 BCLUB FUNDRAISING/EVENT EXPENSES

100.00

47.51

215.04

151.69

215.04

53920 BCLUB PUBLIC RELATIONS 60.00

97.59

41.64

35.00

35.04

54840 BCLUB TAXIS / TRAVEL 50.00

-

50.04

53.60

99.96

64000 BCLUB VOLUNTEER APPRECIATION 150.00

121.62

120.00

154.71

-

BCLUB 360.00

266.72

426.72

395.00

350.04

CHALL Assembly at City Hall

50620 CHALL CONFERENCE FOOD & BEVERAGE

800.00

747.83

803.04

764.17

620.04

51400 CHALL EQUIPMENT RENTAL 100.00

-

99.96

97.18

80.04

CHALL 900.00

747.83

903.00

861.35

700.08

CIVIC Civic Responsibility Award

53930 CIVIC AWARDS AND CERTIFICATES 270.00

265.76

285.00

283.90

249.96

CIVIC 270.00

265.76

285.00

283.90

249.96

GENER Generations

AMS Assembly


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7:00PM


50620 GENER CONFERENCE FOOD & BEVERAGE

2,475.00

3,352.94

2,300.04

2,303.96

-

50680 GENER COFFEE & WATER -

-

39.96

-

39.96

51500 GENER FUNDRAISING/EVENT EXPENSES

300.00

66.57

440.04

24.40

-

52000 GENER MISCELLANEOUS -

13.05

30.00

-

60.00

53920 GENER PUBLIC RELATIONS 60.00

74.32

41.64

35.00

35.04

54495 GENER ROOM RENTAL 875.00

-

875.04

875.00

3,260.04

64000 GENER VOLUNTEER APPRECIATION 120.00

120.00

45.54

-

GENER 3,830.00

3,506.88

3,846.72

3,283.90

3,395.04

GOLDK Golden Key

53930 GOLDK AWARDS AND CERTIFICATES 80.00

65.01

84.96

85.81

90.00

GOLDK 80.00

65.01

84.96

85.81

90.00

HCHEK Housecheck Program Expenses

61000 HCHEK WAGES 3,600.00

3,600.00

3,600.00

2,960.00

3,200.04

62000 HCHEK HONOURARIUM 1,000.00

48.00

999.96

1,031.25

999.96

HCHEK 4,600.00

3,648.00

4,599.96

3,991.25

4,200.00

HOUGC Housing Grievance Centre

52000 HOUGC MISCELLANEOUS 50.00

27.30

50.04

0.20

50.04

53300 HOUGC OPERATING EXPENSES 1,161.03

167.38

-

-

53920 HOUGC PUBLIC RELATIONS 1,200.00

492.29

279.96

68.27

-

66000 HOUGC TRAINING 50.00

50.73

300.00

150.00

150.00

64000 HOUGC VOLUNTEER APPRECIATION 120.00

HOUGC 2,581.03

737.70

630.00

218.47

200.04

HSCHL High School Liaison

AMS Assembly


McLaughlin Hall

7:00PM


51500 HSCHL FUNDRAISING/EVENT EXPENSES

300.00

429.77

260.04

102.60

260.04

53920 HSCHL PUBLIC RELATIONS 60.00

26.17

41.64

35.00

35.04

54495 HSCHL ROOM RENTAL 50.00

50.00

225.00

25.00

-

64000 HSCHL VOLUNTEER APPRECIATION 110.00

HSCHL 520.00

505.94

526.68

162.60

295.08

HYPEC Hype High School Projects

52000 HYPEC MISCELLANEOUS 50.00

1.68

24.96

-

50.04

53920 HYPEC PUBLIC RELATIONS 60.00

26.17

41.64

35.00

35.04

64000 HYPEC VOLUNTEER APPRECIATION 80.00

294.85

120.00

111.26

-

66000 HYPEC TRAINING 100.00

77.09

99.96

166.21

174.96

HYPEC 290.00

399.79

286.56

312.47

260.04

KCCOM Chamber Membership

50740 KCCOM CONFERENCE FEES -

-

50.04

50.00

50.04

65100 KCCOM MEMBERSHIP FEES -

350.30

350.28

350.30

350.28

KCCOM -

350.30

400.32

400.30

400.32

KOPPS Kingston Opportunities Officer

50620 KOPPS CONFERENCE FOOD & BEVERAGE

-

-

-

200.00

200.04

51400 KOPPS EQUIPMENT RENTAL -

-

-

60.00

69.96

52000 KOPPS MISCELLANEOUS -

-

-

22.50

120.00

53920 KOPPS PUBLIC RELATIONS -

-

-

134.08

185.04

53930 KOPPS AWARDS AND CERTIFICATES -

-

-

55.65

-

54495 KOPPS ROOM RENTAL -

-

-

90.00

125.04

AMS Assembly


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62000 KOPPS HONOURARIUM -

-

-

- 1,000.00

999.96

KOPPS -

-

-

- 437.77

1,700.04

KSCOP Kaleidoscope

51400 KSCOP EQUIPMENT RENTAL 1,750.00

1,721.27

2,088.24

822.64

3,950.04

51500 KSCOP FUNDRAISING/EVENT EXPENSES

1,300.00

1,005.73

390.24

1,619.72

585.00

52000 KSCOP MISCELLANEOUS 50.00

18.88

50.04

- 10.89

99.96

53100 KSCOP OFFICE OPERATING 40.00

26.88

50.04

-

99.96

53920 KSCOP PUBLIC RELATIONS 60.00

74.29

41.64

45.00

45.00

53930 KSCOP AWARDS AND CERTIFICATES 60.00

67.80

50.04

41.90

50.04

54495 KSCOP ROOM RENTAL 700.00

585.00

831.00

706.24

125.04

64000 KSCOP VOLUNTEER APPRECIATION 150.00

-

120.00

156.77

-

67000 KSCOP UNIFORMS -

532.03

350.04

-

350.04

KSCOP 4,110.00

4,031.88

3,971.28

3,381.38

5,305.08

SCHOL HSL Scholarship Fund

52000 SCHOL MISCELLANEOUS 1,000.00

1,000.00

750.00

500.00

750.00

SCHOL 1,000.00

1,000.00

750.00

500.00

750.00

SMART Smart Community Cleanup Services

61000 SMART WAGES 4,800.00

1,560.00

1,440.00

11,407.89

15,595.20

SMART 4,800.00

1,560.00

1,440.00

11,407.89

15,595.20

SPADE SPADE

53920 SPADE PUBLIC RELATIONS -

-

-

35.00

315.00

SPADE -

-

-

35.00

315.00

AMS Assembly


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UNWAY

United Way

51230 UNWAY

DONATIONS 22,616.00

21,933.00

20,688.00

20,855.00

21,999.96

51500 UNWAY

FUNDRAISING/EVENT EXPENSES

300.00

143.36

300.00

309.28

-

53920 UNWAY

PUBLIC RELATIONS 60.00

26.16

41.64

35.00

35.04

64000 UNWAY

VOLUNTEER APPRECIATION 100.00

110.02

99.96

124.71

-

UNWAY

23,076.00

22,212.54

21,129.60

21,323.99

22,035.00

UDIST University District

53920 UDIST PUBLIC RELATIONS 4,950.00

3,125.16

9,219.96

5,640.00

5,000.04

UDIST 4,950.00

3,125.16

9,219.96

5,640.00

5,000.04

~Totals Total Expenses 90,102.51

85,323.67

87,485.28

85,459.46

96,054.08

~Totals Net Surplus (Deficit) -

6,194.12

- 0.12

7,592.24

0.40

AMS Assembly


McLaughlin Hall

7:00PM


Appendix C: Campus Activities Commission Budget

CAMPUS ACTIVITIES COMMISSION

Statement of Operations

12 Months Ended 4/30/2015

2015-2016 2014-2015 2014-2015 2013-2014 2013-2014

Budget Actual Budget Actual Budget

Year-to-date

Year-to-date

Year-to-date

Year-to-date Year-to-date

REVENUE:

SPONSORSHIP (31600-CAC)

$51,590.00 $42,779.43 $38,210.00 $18,941.68 $39,750.06

DONATIONS (31700-CAC)

$0.00 $303.75 $0.00

EVENT REVENUE (31900-CAC)

$143,540.00

$116,330.29

$113,200.00

$153,528.04 $154,001.96

ALLOCATION FROM ASSEMBLY (37850-CAC)

$80,473.46 $71,301.96 $71,301.96 $54,399.44 $57,817.44

$275,603.46

$230,715.43

$222,711.96

$226,869.16 $251,569.46

OPERATING EXPENSES:

ADVERTISING (50000-CAC)

$0.00 $500.00 $500.00 $0.00 $0.00

CONFERENCE FOOD & BEVERAGE (50620-CAC)

$68,082.89 $78,379.47 $68,897.08 $60,808.49 $61,742.82

SECURITY CONSTABLES (50760-CAC)

$4,690.00 $4,374.76 $6,240.61 $5,034.00 $8,170.08

DEPUTY SPECIAL PROJECTS (51200-CAC)

$0.00 $0.00 $0.00 $0.00 $0.00

ENTERTAINMENT (51320-CAC)

$35,059.00 $600.00 $850.00 $5,731.00 $6,750.00

AMS Assembly


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7:00PM


EQUIPMENT RENTAL (51400-CAC)

$6,771.32 $1,127.36 $1,250.00 $1,720.08 $1,232.04

FUNDRAISING/EVENT EXPENSES (51500-CAC)

$23,073.12 $28,610.69 $19,163.84 $10,112.51 $25,748.08

MARKETING AND PROMOTION (51790-CAC)

$2,590.00 $1,565.25 $2,595.00 $393.85 $1,242.00

MISCELLANEOUS (52000)

$0.00 $345.18 $170.00 $565.90 $0.00

OFFICE OPERATING (53100-CAC)

$0.00 $0.00 $0.00 $45.35 $870.00

OFFICE SUPPLIES EXPENSES (53200-CAC)

$50.00 $544.87 $574.94 $0.00 $100.02

PRINTING (53700-CAC)

$4,374.50 $3,971.94 $3,974.79 $3,787.73 $3,490.56

PUBLIC RELATIONS (53920-CAC)

$0.00 $0.00 $0.00 $887.07 $165.00

AWARDS AND CERTIFICATES (53930-CAC)

$4,835.00 $5,679.67 $6,563.85 $7,828.76 $20,940.04

ROOM RENTAL (54495-CAC)

$66,094.30 $56,966.58 $56,132.14 $57,092.14 $58,685.80

SPECIAL PROJECTS (54720-CAC)

$0.00 $0.00 $200.00 $0.00 $0.00

TAXIS / TRAVEL (54840-CAC)

$15,470.00 $13,191.42 $13,744.32 $19,026.88 $18,250.02

TELEPHONE (54860-CAC)

$2,460.00 $1,457.31 $1,230.00 $1,089.24 $999.96

WEBSITE (54985-CAC)

$263.52 $823.87 $282.92 $0.00 $97.50

GRANTS AND BURSARIES DISBURSED (56100-CAC)

$9,300.00 $7,855.00 $7,950.00 $2,550.00 $0.00

SALARIES (60000-CAC)

$28,264.81 $30,134.06 $29,281.39 $25,556.70 $26,576.12

NON-MONETARY FOOD BENEFIT (60500)

$1,200.00 $1,200.00 $1,200.00 - -

HONOURARIUM (62000-CAC)

$1,500.00 $1,000.00 $1,500.00 $2,989.80 $1,500.00

VOLUNTEER APPRECIATION (64000-CAC)

$1,025.00 $1,012.33 $1,611.08 $760.21 $600.00

AMS Assembly


McLaughlin Hall

7:00PM


UNIFORMS (67000-CAC)

$500.00 $517.54 $0.00 $15,408.58 $14,409.42

$275,603.46

$239,857.30

$223,911.96

$221,388.29 $251,569.46

Excess Of Revenues Over Expenses

$0.00 -$9,141.87 -$1,200.00 $5,480.87 $0.00

AMS Assembly


McLaughlin Hall

7:00PM


Appendix D: Commission of the Environment and Sustainability Budget

Account Project Budgeted 2016

Actual 2015

Budgeted 2015

Actual 2014

~Totals Revenue

37850 ALLOCATION FROM ASSEMBLY

54,939.86

44,012.40

44,012.40

40,172.16

39890 SUSTAINABILITY ACTION FUND - SIF

22,176.00

21,325.02

18,000.00

21,454.99

39891 SUSTAINABILITY ACTION FUND ROLLOVER

6,155.02

- 2,591.02

3,564.00

-

83,270.88

62,746.40

65,576.40

61,627.15

BIKES Bike Shop

31600 BIKES SPONSORSHIP -

-

-

110.00

31900 BIKES EVENT REVENUE 6,207.60

8,043.40

7,339.92

4,131.25

BIKES 6,207.60

8,043.40

7,339.92

4,241.25

EARTH Earth Centre

30000 EARTH STUDENT ACTIVITY FEES - EARTH CENTRE

5,544.00

-

-

-

31600 EARTH SPONSORSHIP -

-

-

-

31900 EARTH EVENT REVENUE 1,000.00

-

-

-

39891 EARTH EARTH CENTRE DEFERRED REV ROLLOVER

8,000.00

-

-

-

EARTH 14,544.00

-

-

-

SPEAK Sustainability Career Speaker Series

31600 SPEAK SPONSORSHIP 1,250.00

1,250.00

1,299.96

1,300.00

AMS Assembly


McLaughlin Hall

7:00PM


SPEAK 1,250.00

1,250.00

1,299.96

1,300.00

~Totals Total Revenues 105,272.48

72,039.80

74,216.28

67,168.40

~Totals Expenses

50620 CONFERENCE FOOD & BEVERAGE

-

-

-

-

50740 CONFERENCE FEES -

-

-

60.46

51400 EQUIPMENT RENTAL -

-

-

-

51500 FUNDRAISING/EVENT EXPENSES

-

-

-

-

51790 MARKETING AND PROMOTION

1,400.00

1,393.08

1,494.96

50.00

53100 OFFICE OPERATING 25.00

26.08

50.04

72.12

53200 OFFICE SUPPLIES & EXPENSES

445.50

0.64

-

-

53920 PUBLIC RELATIONS -

-

-

-

54495 ROOM RENTAL -

-

-

-

54720 SPECIAL PROJECTS 4,800.00

5,042.14

4,633.08

-

54840 TAXIS / TRAVEL 100.00

278.35

-

164.10

54860 TELEPHONE 679.01

499.01

607.68

582.68

56100 GRANTS AND BURSARIES DISBURSED

28,331.02

23,734.00

26,564.04

13,317.91

60000 SALARIES 32,541.61

28,225.02

29,432.04

26,641.12

60500 NON MONETARY FOOD BENEFIT

1,200.00

1,199.90

-

-

62000 HONOURARIUM 2,500.00

2,968.73

3,000.00

2,560.00

AMS Assembly


McLaughlin Hall

7:00PM


64000 VOLUNTEER APPRECIATION 1,028.25

222.31

200.04

-

66000 TRAINING -

-

-

-

73,050.39

63,589.26

65,981.88

43,448.39

BIKES Bike Shop

51500 BIKES FUNDRAISING/EVENT EXPENSES

-

-

-

398.00

51790 BIKES MARKETING AND PROMOTION

400.00

513.91

566.04

1,791.23

52000 BIKES MISCELLANEOUS -

782.35

249.96

169.88

53100 BIKES OPERATING EXPENSES 4,140.93

5,609.19

4,823.52

2,718.83

54860 BIKES TELEPHONE -

-

-

-

66000 BIKES TRAINING -

-

-

25.09

67000 BIKES UNIFORMS 280.00

280.01

249.96

269.28

75000 BIKES SPACE COST RECOVERY 6,900.00

1,800.00

1,800.00

-

BIKES 11,720.93

8,985.46

7,689.48

5,372.31

CNFRC Conferences

50740 CNFRC CONFERENCE FEES -

-

-

65.87

CNFRC -

-

-

65.87

EARTH Earth Centre

51500 EARTH FUNDRAISING/EVENT EXPENSES

12,044.00

-

-

-

51790 EARTH MARKETING AND PROMOTION

720.00

-

-

-

52000 EARTH MISCELLANEOUS -

-

-

-

53100 EARTH OPERATING EXPENSES 1,780.00

-

-

-

AMS Assembly


McLaughlin Hall

7:00PM


75000 EARTH SPACE COST RECOVERY -

-

-

-

EARTH 14,544.00

-

-

-

FORUM Sustainability Forum

50680 FORUM CONFERENCE FOOD & BEVERAGE

240.00

174.18

200.04

73.41

52000 FORUM MISCELLANEOUS -

-

-

- 20.54

FORUM 240.00

174.18

200.04

52.87

GRNOV Greenovations

51500 GRNOV FUNDRAISING/EVENT EXPENSES

1,942.16

1,940.64

1,074.96

276.22

51790 GRNOV MARKETING AND PROMOTION

125.00

171.50

45.00

113.00

52000 GRNOV MISCELLANEOUS -

-

-

-

GRNOV 2,067.16

2,112.14

1,119.96

389.22

SPEAK Sustainability Career Speaker Series

50620 SPEAK CONFERENCE FOOD & BEVERAGE

550.00

755.05

300.00

227.40

51790 SPEAK MARKETING AND PROMOTION

100.00

587.44

999.96

1,000.00

52000 SPEAK MISCELLANEOUS 100.00

111.44

-

25.49

54830 SPEAK ACCOMODATIONS & MEALS

130.00

130.00

129.96

130.00

54840 SPEAK TAXIS / TRAVEL 450.00

359.34

500.04

437.24

SPEAK 1,330.00

1,943.27

1,929.96

1,820.13

STRIV Strive

50620 STRIV CONFERENCE FOOD & BEVERAGE

275.00

242.81

324.96

-

50740 STRIV CONFERENCE FEES -

25.32

-

60.00

51790 STRIV MARKETING AND PROMOTION

60.00

11.09

35.04

733.38

AMS Assembly


McLaughlin Hall

7:00PM


51500 STRIV FUNDRAISING/EVENT EXPENSES

650.00

-

-

-

52000 STRIV MISCELLANEOUS -

666.88

519.96

-

STRIV 985.00

946.10

879.96

793.38

YOUTH Youth Mentoring Youth

50620 YOUTH CONFERENCE FOOD & BEVERAGE

500.00

488.05

500.04

-

51500 YOUTH FUNDRAISING/EVENT EXPENSES

235.00

234.18

315.00

203.37

51790 YOUTH MARKETING AND PROMOTION

-

79.97

-

57.90

54840 YOUTH TAXIS / TRAVEL 600.00

631.12

600.00

50.30

YOUTH 1,335.00

1,433.32

1,415.04

311.57

~Totals

~Totals Total Expenses 105,272.48

79,183.73

79,216.32

52,253.74

~Totals

~Totals Net Surplus (Deficit) -

- 7,143.93

- 5,000.04

14,914.66

AMS Assembly


McLaughlin Hall

7:00PM


Appendix E: Social Issues Commission Budget

ALMA MATER SOCIETY OF QUEEN'S UNIVERSITY INCORPORATED

SOCIAL ISSUES COMMISSION

STATEMENT OF OPERATIONS

12 MONTHS ENDED 4/30/2015

UNAUDITED

REVENUE

2015-2016

BUDGET

YTD

2014-2015

ACTUAL

YTD

2014-2015

BUDGET

YTD

2013-2014

ACTUAL

YTD

31700 DONATIONS $

-

$

751.00

$

40.00

31900 EVENT REVENUE $

1,495.00

$

573.00

$

-

$

-

37850 ALLOCATION FROM

ASSEMBLY

$

95,590.65

$

92,400.00

$

92,400.00

$

83,045.64

TOTAL

REVENUE

$

97,085.65

$

93,724.00

$

92,400.00

$

83,085.64

OPERATIONS

50000 ADVERTISING $

4,239.34

$

3,088.59

$

4,060.56

$

3,551.33

50620 CONFERENCE FOOD &

BEVERAGE

$

1,567.83

$

906.68

$

1,749.12

$

906.38

50740 CONFERENCE FEES $

225.00

$

218.34

$

249.96

$

-

51200 DEPUTY SPECIAL

PROJECTS

$

-

$

-

$

225.00

$

-

51400 EQUIPMENT RENTAL $

1,225.00

$

1,233.79

$

900.00

$

543.59

AMS Assembly


McLaughlin Hall

7:00PM


52000 MISCELLANEOUS $

597.51

$

366.38

$

174.96

$

1,880.40

53100 OFFICE OPERATING $

1,980.73

$

1,077.60

$

908.88

$

1,167.08

53700 PRINTNG $

17,243.66

$

19,784.36

$

19,609.08

$

18,816.74

53920 PUBLIC RELATIONS $

690.00

$

1,282.11

$

600.00

$

684.75

54495 ROOM RENTAL $

840.00

$

368.67

$

1,050.00

$

1,644.76

54720 SPECIAL PROJECTS $

3,635.00

$

171.97

$

298.56

$

39.56

54840 TAXIS/TRAVEL $

-

$

430.25

$

128.52

$

173.60

54860 TELEPHONE $

2,366.49

$

2,420.67

$

2,126.04

$

1,752.67

56100 GRANTS AND BURSARIES

DISBURSED

$

5,000.00

$

5,000.00

$

5,000.04

$

2,190.00

60000 SALARIES $

44,638.64

$

43,978.96

$

46,420.20

$

39,307.82

60500 NON MONETARY FOOD

BENEFIT

$

2,265.96

$

2,199.86

$

-

62000 HONORARIUM $

2,500.00

$

2,832.77

$

1,500.00

$

535.00

64000 VOLUNTEER

APPRECIATION

$

3,090.00

$

4,058.04

$

2,730.12

$

918.24

66000 TRAINING $

4,980.49

$

4,132.32

$

4,668.96

$

2,619.18

TOTAL EXPENSES $

97,085.65

$

93,551.36

$

92,400.00

$

76,731.10

NET $

(0.00)

$

172.64

$

-

$

6,354.54

AMS Assembly


McLaughlin Hall

7:00PM


Appendix F: Fall Referendum

New Fees (subject to Assembly approval to be put on the ballot):

Do you agree to the establishment of a $0.30 fee (subject to individual opt-out) to support

MEDLIFE Queen’s initiatives?

Do you agree to the establishment of a $0.02 fee (subject to individual opt-out) to support the

Queen’s Longboard Club?

Do you agree to the establishment of a $0.15 fee (subject to individual opt-out) to support

Undergraduate Ontario Science Case Competition Queen’s?


Queen’s Bridge Building Team?


Ontario Public Interest Research Group (OPIRG) Kingston at Queen’s University?

Triennial Review fees cleared for ballot (not subject to Assembly approval)

Do you agree to the continuation of the Queen’s Half the Sky fee of $0.25 (subject to individual

opt-out) for the next three years? This fee was originally established in 2011.

Do you agree to the continuation of the Queen’s Health Outreach fee of $3.75 (subject to

individual opt-out) for the next three years? This fee was originally established in 2006 and last

went to referendum in 2012.

Do you agree to the continuation of the Students for Wishes Queen’s University fee of $1.00

(subject to individual opt-out) for the next three years? This fee was originally established in

2008 and last went to referendum in 2013.

Do you agree to the continuation of the Sexual Health Resource Centre’s fee of $1.00

(mandatory) for the next three years? This fee was originally established in 2004 and last went

to referendum in 2014.

Do you agree to the continuation of the Queen’s United Way fee of $2.00 (subject to individual

opt-out) for the next three years? This fee was originally established in 1991 and last went to

referendum in 2011.

Do you agree to the continuation of the Queen’s Soul Food fee of $0.10 (subject to individual


referendum in 2013.

Do you agree to the continuation of the Queen’s University Best Buddies fee of $0.50 subject to

individual opt-out for the next three years? This fee was established in 2000 and last went to

referendum in 2013.

AMS Assembly


McLaughlin Hall

7:00PM


Do you agree to the continuation of the Queen’s Social Investment Initiative fee of $0.70) subject

to individual opt-out) for the next three years. This fee was originally established in 2013 and

last went to referendum in January 2013.

Do you agree to the continuation of the Queen’s Students for Literacy fee of $0.75 (subject to



Do you agree to the continuation of the Queen’s for OOCH fee of $0.25 (subject to individual


referendum in 2012.

Do you agree to the continuation of the Sustainability Action Fund fee of $2.00 (subject to

individual opt-out) for the next three years? This fee was originally established in 2012and last


Do you agree to the continuation of the Queen’s Legal Aid fee of $5.00 (mandatory fee) for the

next three years? This fee was originally established prior to 1978 and last went to referendum

in 2012.

Do you agree to the continuation of the Queen’s University Blood Team fee of $0.25 (subject to

individual opt-out) for the next three years? The fee was originally established in 2012 and last


Triennial Review fees not cleared for the ballot:

Telephone Aid Line Kingston -- did not attend all candidate’s meeting or submit a validation

package.

World University Services of Canada -- did not attend all candidate’s meeting or submit a

validation package.

Earth Centre -- did not attend all candidate’s meeting or submit a validation package.

Kingston Youth Shelter Project -- did not attend all candidate’s meeting or submit a validation

package.

Living Energy Lab -- did not attend all candidate’s meeting or submit a validation package.

Positive Space Program -- did not attend all candidate’s meeting or submit a validation

package.

Queen’s Project on International Development Queen’s (QPID) -- did not meet eligibility

requirements of the validation package.

Queen’s AIESEC -- did not attend all candidate’s meeting or submit a validation package.

Queen’s Backing Action on Climate Change (QBACC) -- did not meet eligibility requirements of

the validation package.

Queen’s InvisAbilities -- did not attend all candidate’s meeting or submit a validation package.

Queen’s Power Unit Youth Organization -- did not attend all candidate’s meeting or submit a

validation package.

Queen’s Students Interested in Medical Sciences -- did not attend all candidate’s meeting or

AMS Assembly


McLaughlin Hall

7:00PM


submit a validation package.

Shinerama Campaign for Cystic Fibrosis -- did not attend all candidate’s meeting or submit a

validation package.

Vogue Charity Fashion Show -- did not meet eligibility requirements of the validation package.

New/changing/triennial review fees not cleared through validation:

1. Do you agree to an increase in the Queen’s Project on International Development $2.00 fee

(subject to individual opt-out) from $2.00 to $2.50, an increase of $0.50?

2. Do you agree to the establishment of a $1.00 fee (subject to individual opt-out) to support the

Levana Gender Advocacy Centre?

3. Do you agree to an increase in the Queen’s Space Engineering Team’s fee (subject to individual

opt-out) from $0.50 to $0.69, an increase of $0.19?

4. Do you agree to an increase in the Queen’s Good Times Diner fee (subject to individual opt-out)

from $0.50 to $0.75, an increase of $0.25?

5. Do you agree to an increase in the Nyantende Foundation fee (subject to individual opt-out)

from $0.25 to $0.60, an increase of $0.40?

6. Do you agree to an increase in the Queen’s Free the Children fee (subject to individual opt-out)

from $1.50 to $1.89, and increase of $0.39?

7. Do you agree to the continuation of the Queen’s Backing Action on Climate Change fee of $0.50

(subject to individual opt-out) for the next three years? This fee was initially established in 2009

and last went to referendum in 2012.

8. Do you agree to the continuation of the Vogue Charity Fashion Show fee of $0.50 (subject to



New/changing fees not cleared through nomination (not enough signatures):

PENDING

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