SOAR Revalidation DashboardGuidance for RO Support Teams(Appraisal Leads / Advisers / Admins / Co-ordinators)

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Last updated: 10/07/2013

What we’ve built

• Revalidation Dashboard, which displays:• Those “Ready for Revalidation”, according

to a default set of rules on SOAR;• Those “Not Ready for Revalidation”,

basically, everyone else

• ROs can “batch” revalidate those on the Ready list

• Those on the “Not ready” list will require individual review

Default settings for“Ready to Revalidate” (1/2)

• In order for a doctor to appear on the RO’s “Ready to Revalidate” list, they will have:• All “1” scorings in all the Core Elements in the 4 Domains in

their appraisals• At least 1x “1” scored in MSF• At least 1x “1” scored in PSQ• Had no more than 1x 5A logged against them• Had no 5B or 5C logged against them• Have “No issues” in their declarations in their latest signed off

appraisal• For GPs, they will have been marked by their appraiser as

“on-track” for Revalidation in their latest signed off appraisal

• Or…

Default settings for“Ready to Revalidate” (2/2)

• As the Appraisal Lead / Adviser, Administrators, “Co-ordinators” in your Health Board on SOAR (line managers, AMDs, Clinical Directors etc), you have the function to move doctors to and from the Ready and Not Ready lists

• Added complication for GPs – those who used old appraisal forms before switching to the online forms will most likely appear on the “Not Ready” list because we are unable to track whether they have completed the relevant core elements within each Domain – these GPs will require manual review

Revalidate via SOAR (1/3)

RO

SOAR

Appraisee

GMCConnect

Review Ready/Not-Ready lists;Make Recommendations (positive or otherwise)

RO Recommendations sent after 24h delay:Revalidate, Defer, Non-engage

Automatic confirm if recommendationhas been received

SOAR connects to GMC nightly to checkrecommendation status – when accepted (or rejected)SOAR will update records accordingly

SOAR updatesuser records

ROSupport Teams

(Appraisal Leads,Admins etc)

Review Ready/Not-Ready lists;Move doctors between the two listsas appropriate

Revalidate via SOAR (2/3)

• When ROs revalidate someone via SOAR, either via batch or individually, the recommendation sits in SOAR for 24 hours before it is sent to the GMC

• This gives them the opportunity to cancel and change the recommendation if required (last minute information made available to you, accidental clicks etc)

• Alternatively there is a “Send now” button to skip the 24 hour wait if they are certain

Revalidate via SOAR (3/3)

• Once the recommendation is sent to the GMC, they will process this as if you had entered the information on GMC Connect

• When a decision has been made, the GMC will update their records and SOAR will grab the information in automated overnight processes

• The information will be displayed on SOAR accordingly (recommendation accepted, rejected, why, etc)

IMPORTANT NOTE

• If the RO for your Health Board changes, please inform us ASAP

• Each Revalidation recommendation is linked to the GMC’s recognised Responsible Officers

• If/when there is a change, we need to update both SOAR and GMC Connect (otherwise it may cause the recommendations to bounce)

• Login• Change Role (if needed) to either “Local

Appraisal Adviser”, “Appraisal Lead”, “Administrator” or “Co-ordinator”

• Click on “Revalidation Recommendation” – this is where the Dashboard is

• Revalidation Recommendation (Dashboard)• Select “Ready” or “Not Ready” - click Search for results• You only have access to your sector’s doctors (Primary or

Secondary Care)• Search by the penultimate GMC number (6th digit)• You cannot make recommendations, only the RO can• When GMC receives/confirms the RO’s recommendation,

it is displayed in the Status and Date columns• To move a doctor between the Ready and Not-Ready lists,

click on doctors’ name to individually review / action

• Click on Revalidation tab• Individual Ready / Not ready buttons• Appraisal history table• GPs who used old appraisal forms

will not have their appraisals recorded in this table, only those interviews with new online forms

• You can see, at a glance, whether a doctor has met the requirements to appear on the Ready list

• Core Elements A, B, C, E, F and G must have all “1”• Core Elements D (both) must have at least one “1”• No more than one 5A• No 5B or 5C• In latest appraisal, doctor needs to be marked as

“on-track” for revalidation;• And have no issues in their self declarations• If/when revalidated, SOAR will update in table

Summary

• Click on “Revalidation Recommendation” to access dashboard• Dashboard will bring up those “Ready for Revalidation” by default• Unless you are the agreed RO proxy, you are not asked to

Revalidate doctors, only your recommendations to the RO• Those on the “Ready” list will have either met all the default

system requirements; or manually moved to this list by you• Once recommendation is made on SOAR by the RO, they have

24 hours to change their mind• SOAR will connect to GMC in automated overnight processes to

check and see if the recommendation has been accepted (or not); and will update SOAR accordingly thereafter

• Please inform us if the RO in your Health Board changes

Further support

• To submit a helpdesk ticket, click on the black “Help” box to the right of every page on SOAR and fill in the boxes

• Email: SOAR@nes.scot.nhs.uk• WWW: www.appraisal.nes.scot.nhs.uk

• Currently being redeveloped, all resources will be held in new website