this list gives you a glance of (nearly) all shortcut ... -...
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This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them useful. There is also a list of the default shortcuts in ASAP Utilities.
Excel shortcuts Shortcuts for the Visual Basic Editor
Excel shortcutsShortcut key Action Menu
equivalent comments
version
Ctrl+A Select All None All
Ctrl+B Bold Format, Cells, Font, Font Style, Bold
All
Ctrl+C Copy Edit, Copy All
Ctrl+D Fill Down Edit, Fill, Down
All
Ctrl+F Find Edit, Find All
Ctrl+G Goto Edit, Goto All
Ctrl+H Replace Edit, Replace All
Ctrl+I Italic Format, Cells, Font, Font Style, Italic
All
Ctrl+K Insert Hyperlink Insert, Hyperlink
Excel 97/2000 +
Ctrl+N New Workbook File, New All
Ctrl+O Open File, Open All
Ctrl+P Print File, Print All
Ctrl+R Fill Right Edit, Fill Right All
Ctrl+S Save File, Save All
Ctrl+U Underline Format, Cells, Font, Underline, Single
All
Ctrl+V Paste Edit, Paste All
Ctrl W Close File, Close Excel 97/2000 +
Ctrl+X Cut Edit, Cut All
Ctrl+Y Repeat Edit, Repeat All
Ctrl+Z Undo Edit, Undo All
F1 Help Help, Contents and Index
All
F2 Edit None All
F3 Paste Name Insert, Name, Paste
All
F4 Repeat last action Edit, Repeat. Works while not in Edit mode.
All
F4 While typing a formula, None All
switch between absolute/relative refs
F5 Goto Edit, Goto All
F6 Next Pane None All
F7 Spell check Tools, Spelling
All
F8 Extend mode None All
F9 Recalculate all workbooks Tools, Options, Calculation, Calc Now
All
F10 Activate Menubar N/A All
F11 New Chart Insert, Chart All
F12 Save As File, Save As All
Ctrl+: Insert Current Time None All
Ctrl+; Insert Current Date None All
Ctrl+" Copy Value from Cell Above Edit, Paste Special, Value
All
Ctrl+’ Copy Formula from Cell Above
Edit, Copy All
Shift Hold down shift for additional functions in Excel’s menu
none Excel 97/2000 +
Shift+F1 What’s This? Help, What’s This?
All
Shift+F2 Edit cell comment Insert, Edit Comments
All
Shift+F3 Paste function into formula Insert, Function
All
Shift+F4 Find Next Edit, Find, Find Next
All
Shift+F5 Find Edit, Find, Find Next
All
Shift+F6 Previous Pane None All
Shift+F8 Add to selection None All
Shift+F9 Calculate active worksheet Tools, Options, Calculation, Calc Sheet
All
Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
None Excel 97/2000 +
Ctrl+Alt+Shift+F9 Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
None Excel 97/2000 +
Shift+F10 Display shortcut menu None All
Shift+F11 New worksheet Insert, Worksheet
All
Shift+F12 Save File, Save All
Ctrl+F3 Define name Insert, Names, Define
All
Ctrl+F4 Close File, Close All
Ctrl+F5 XL, Restore window size Restore All
Ctrl+F6 Next workbook window Window, ... All
Shift+Ctrl+F6 Previous workbook window Window, ... All
Ctrl+F7 Move window XL, Move All
Ctrl+F8 Resize window XL, Size All
Ctrl+F9 Minimize workbook XL, Minimize All
Ctrl+F10 Maximize or restore window XL, Maximize All
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12 File Open File, Open All
Alt+F1 Insert Chart Insert, Chart...
All
Alt+F2 Save As File, Save As All
Alt+F4 Exit File, Exit All
Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Tools,Macros
Excel 97/2000 +
- in earlier versions
Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3 Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6 Previous Window Window, ... All
Ctrl+Shift+F12 Print File, Print All
Alt+Shift+F1 New worksheet Insert, Worksheet
All
Alt+Shift+F2 Save File, Save All
Alt+= AutoSum No direct equivalent
All
Ctrl+` Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A Insert argument names into formula
No direct equivalent
All
Alt+Down arrow Display AutoComplete list None Excel 95
Alt+’ Format Style dialog box Format, Style All
Ctrl+Shift+~ General format Format, Cells, Number, Category, General
All
Ctrl+Shift+! Comma format Format, Cells, Number, Category, Number
All
Ctrl+Shift+@ Time format Format, Cells, Number, Category, Time
All
Ctrl+Shift+# Date format Format, Cells, Number, Category, Date
All
Ctrl+Shift+$ Currency format Format, Cells, Number, Category, Currency
All
Ctrl+Shift+% Percent format Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^ Exponential format Format, Cells, Number, Category,
All
Ctrl+Shift+& Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_ Remove outline border Format, Cells, Border
All
Ctrl+Shift+* Select the current region around the active cell. In a PivotTable report, select the entire PivotTable report.
Edit, Goto, Special, Current Region
All
Ctrl++ Insert Insert, (Rows, All
Columns, or Cells) Depends on selection
Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1 Format cells dialog box Format, Cells All
Ctrl+2 Bold Format, Cells, Font, Font Style, Bold
All
Ctrl+3 Italic Format, Cells, Font, Font Style, Italic
All
Ctrl+4 Underline Format, Cells, Font, Font Style, Underline
All
Ctrl+5 Strikethrough Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6 Show/Hide objects Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard
All
Ctrl+8 Toggle Outline symbols None All
Ctrl+9 Hide rows Format, Row, Hide
All
Ctrl+0 Hide columns Format, Column, Hide
All
Ctrl+Shift+( Unhide rows Format, Row, Unhide
All
Ctrl+Shift+) Unhide columns Format, Column, Unhide
All
Alt or F10 Activate the menu None All
Ctrl+Tab In toolbar: next toolbarIn a workbook: activate next workbook
None Excel 97/2000 +
Shift+Ctrl+Tab In toolbar: previous toolbarIn a workbook: activate previous workbook
None Excel 97/2000 +
Tab Next tool None Excel 97/2000 +
Shift+Tab Previous tool None Excel 97/2000 +
Enter Do the command None Excel 97/2000 +
Alt+Enter Start a new line in the same cell.
None Excel 97/2000 +
Ctrl+Enter Fill the selected cell range with the current entry.
None Excel 97/2000
+
Shift+Ctrl+F Font Drop Down List Format, Cells, Font
All
Shift+Ctrl+F+F Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P Point size Drop Down List Format, Cells, Font
All
Ctrl+Spacebar Select the entire column None Excel 97/2000 +
Shift+Spacebar Select the entire row None Excel 97/2000 +
CTRL+/ Select the array containing the active cell.
CTRL+SHIFT+O Select all cells that contain comments.
CTRL+\ In a selected row, select the cells that don’t match the formula or static value in the active cell.
CTRL+SHIFT+| In a selected column, select the cells that don’t match the formula or static value in the active cell.
CTRL+[ Select all cells directly referenced by formulas in the selection.
CTRL+SHIFT+{ Select all cells directly or indirectly referenced by
formulas in the selection.
CTRL+] Select cells that contain formulas that directly reference the active cell.
CTRL+SHIFT+} Select cells that contain formulas that directly or indirectly reference the active cell.
ALT+; Select the visible cells in the current selection.
SHIFT+BACKSPACE With multiple cells selected, select only the active cell.
CTRL+SHIFT+SPACEBAR
Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
Shortcut key Action Menu equivalent comments
version
Ctrl+A Select All None All
Ctrl+B Bold Format, Cells, Font, Font Style, Bold
All
Ctrl+C Copy Edit, Copy All
Ctrl+D Fill Down Edit, Fill, Down All
Ctrl+F Find Edit, Find All
Ctrl+G Goto Edit, Goto All
Ctrl+H Replace Edit, Replace All
Ctrl+I Italic Format, Cells, Font, Font Style, Italic
All
Ctrl+K Insert Hyperlink Insert, Hyperlink Excel 97/2000 +
Ctrl+N New Workbook File, New All
Ctrl+O Open File, Open All
Ctrl+P Print File, Print All
Ctrl+R Fill Right Edit, Fill Right All
Ctrl+S Save File, Save All
Ctrl+U Underline Format, Cells, Font, Underline, Single
All
Ctrl+V Paste Edit, Paste All
Ctrl W Close File, Close Excel 97/2000 +
Ctrl+X Cut Edit, Cut All
Ctrl+Y Repeat Edit, Repeat All
Ctrl+Z Undo Edit, Undo All
F1 Help Help, Contents and Index
All
F2 Edit None All
F3 Paste Name Insert, Name, Paste
All
F4 Repeat last action Edit, Repeat. Works while not in Edit mode.
All
F4 While typing a formula, switch between absolute/relative refs
None All
F5 Goto Edit, Goto All
F6 Next Pane None All
F7 Spell check Tools, Spelling All
F8 Extend mode None All
F9 Recalculate all workbooks
Tools, Options, Calculation, Calc Now
All
F10 Activate Menubar N/A All
F11 New Chart Insert, Chart All
F12 Save As File, Save As All
Ctrl+: Insert Current Time None All
Ctrl+; Insert Current Date None All
Ctrl+" Copy Value from Cell Above
Edit, Paste Special, Value
All
Ctrl+' Copy Formula from Cell Above
Edit, Copy All
Shift Hold down shift for additional functions in Excel's menu
none Excel 97/2000 +
Shift+F1 What's This? Help, What's This?
All
Shift+F2 Edit cell comment Insert, Edit Comments
All
Shift+F3 Paste function into formula
Insert, Function All
Shift+F4 Find Next Edit, Find, Find Next
All
Shift+F5 Find Edit, Find, Find Next
All
Shift+F6 Previous Pane None All
Shift+F8 Add to selection None All
Shift+F9 Calculate active worksheet
Tools, Options, Calculation, Calc Sheet
All
Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
None Excel 97/2000 +
Ctrl+Alt+Shift Rechecks dependent None Excel 97/2000
+F9 formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
+
Shift+F10 Display shortcut menu None All
Shift+F11 New worksheet Insert, Worksheet
All
Shift+F12 Save File, Save All
Ctrl+F3 Define name Insert, Names, Define
All
Ctrl+F4 Close File, Close All
Ctrl+F5 XL, Restore window size Restore All
Ctrl+F6 Next workbook window Window, ... All
Shift+Ctrl+F6 Previous workbook window
Window, ... All
Ctrl+F7 Move window XL, Move All
Ctrl+F8 Resize window XL, Size All
Ctrl+F9 Minimize workbook XL, Minimize All
Ctrl+F10 Maximize or restore window
XL, Maximize All
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro
All
Ctrl+F12 File Open File, Open All
Alt+F1 Insert Chart Insert, Chart... All
Alt+F2 Save As File, Save As All
Alt+F4 Exit File, Exit All
Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions
Excel 97/2000 +
Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor
Excel 97/2000 +
Ctrl+Shift+F3 Create name by using names of row and column labels
Insert, Name, Create
All
Ctrl+Shift+F6 Previous Window Window, ... All
Ctrl+Shift+F12 Print File, Print All
Alt+Shift+F1 New worksheet Insert, Worksheet
All
Alt+Shift+F2 Save File, Save All
Alt+= AutoSum No direct equivalent
All
Ctrl+` Toggle Value/Formula display
Tools, Options, View, Formulas
All
Ctrl+Shift+A Insert argument names into formula
No direct equivalent
All
Alt+Down arrow
Display AutoComplete list
None Excel 95
Alt+' Format Style dialog box Format, Style All
Ctrl+Shift+~ General format Format, Cells, Number, Category, General
All
Ctrl+Shift+! Comma format Format, Cells, Number, Category, Number
All
Ctrl+Shift+@ Time format Format, Cells, Number, Category, Time
All
Ctrl+Shift+# Date format Format, Cells, Number, Category, Date
All
Ctrl+Shift+$ Currency format Format, Cells, Number, Category, Currency
All
Ctrl+Shift+% Percent format Format, Cells, Number, Category, Percentage
All
Ctrl+Shift+^ Exponential format Format, Cells, Number, Category,
All
Ctrl+Shift+& Place outline border around selected cells
Format, Cells, Border
All
Ctrl+Shift+_ Remove outline border Format, Cells, All
Border
Ctrl+Shift+* Select current region Edit, Goto, Special, Current Region
All
Ctrl++ Insert Insert, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends on selection
All
Ctrl+1 Format cells dialog box Format, Cells All
Ctrl+2 Bold Format, Cells, Font, Font Style, Bold
All
Ctrl+3 Italic Format, Cells, Font, Font Style, Italic
All
Ctrl+4 Underline Format, Cells, Font, Font Style, Underline
All
Ctrl+5 Strikethrough Format, Cells, Font, Effects, Strikethrough
All
Ctrl+6 Show/Hide objects Tools, Options, View, Objects, Show All/Hide
All
Ctrl+7 Show/Hide Standard toolbar
View, Toolbars, Stardard
All
Ctrl+8 Toggle Outline symbols None All
Ctrl+9 Hide rows Format, Row, Hide
All
Ctrl+0 Hide columns Format, Column, Hide
All
Ctrl+Shift+( Unhide rows Format, Row, Unhide
All
Ctrl+Shift+) Unhide columns Format, Column, Unhide
All
Alt or F10 Activate the menu None All
Ctrl+Tab In toolbar: next toolbar None Excel 97/2000 +
Shift+Ctrl+Tab In toolbar: previous toolbar
None Excel 97/2000 +
Ctrl+Tab In a workbook: activate next workbook
None Excel 97/2000 +
Shift+Ctrl+Tab In a workbook: activate previous workbook
None Excel 97/2000 +
Tab Next tool None Excel 97/2000 +
Shift+Tab Previous tool None Excel 97/2000 +
Enter Do the command None Excel 97/2000 +
Alt+Enter Start a new line in the same cell.
None Excel 97/2000 +
Ctrl+Enter Fill the selected cell range with the current entry.
None Excel 97/2000 +
Shift+Ctrl+F Font Drop Down List Format, Cells, Font
All
Shift+Ctrl+F+F Font tab of Format Cell Dialog box
Format, Cells, Font
Before 97/2000
Shift+Ctrl+P Point size Drop Down List
Format, Cells, Font
All
A special thanks goes out to Shane Devenshire who provided most of the shortcuts in this list!References:
Microsoft Office Assistance: Keyboard shortcuts Microsoft Office Assistance: Work with the keyboard (with video) Microsoft Office Assistance: Excel shortcut and function keys
back to topShortcuts for the Visual Basic EditorShortcut key Action Menu equivalent comments
F1 Help Help
F2 View Object Browser View, Object Browser
F3 Find Next
F4 Properies Window View, Properties Window
F5 Run Sub/Form or Run Macro
Run, Run Macro
F6 Switch Split Windows
F7 View Code Window View, Code
F8 Step Into Debug, Step Into
F9 Toggle Breakpoint Debug, Toggle Breakpoint
F10 Activate Menu Bar
Shift+F2 View definition View, Definition
Shift+F3 Find Previous
Shift+F7 View Object View, Object
Shift+F8 Step Over Debug, Step Over
Shift+F9 Quick Watch Debug, Quick Watch
Shift+F10 Show Right Click Menu
Ctrl+F2 Focus To Object Box
Ctrl+F4 Close Window
Ctrl+F8 Run To Cursor Debug, Run To Cursor
Ctrl+F10 Activate Menu Bar
Alt+F4 Close VBE File, Close and Return to Microsoft Excel
Alt+F6 Switch Between Last 2 Windows
Alt+F11 Return To Application
Ctrl+Shift+F2 Go to last position View, Last Position
Ctrl+Shift+F8 Step Out Debug, Step Out
Ctrl+Shift+F9 Clear All Breakpoints Debug, Clear All Breakpoints
Insert Toggle Insert Mode
Delete Delete Edit, Clear
Home Move to beginning of line
End Move to end of line
Page Up Page Up
Page Down Page Down
Left Arrow Left
Right Arrow Right
Up Arrow Up
Down Arrow Down
Tab Indent Edit, Indent
Enter New Line
BackSpace Delete Prev Char
Shift+Insert Paste Edit, Paste
Shift+Home Select To Start Of Line
Shift+End Select To End Of Line
Shift+Page Up
Select To Top Of Module
Shift+Page Down
Select To End Of Module
Shift+Left Arrow
Extend Selection Left 1 Char
Shift+Right Arrow
Extend Selection Right 1 Char
Shift+Up Arrow
Extend Selection Up
Shift+Down Arrow
Extend Selection Down
Shift+Tab Outdent Edit, Outdent
Alt+Spacebar System Menu
Alt+Tab Cycle Applications
Alt+BackSpace
Undo
Ctrl+A Select All Edit, Select All
Ctrl+C Copy Edit, Copy
Ctrl+E Export Module File, Export File
Ctrl+F Find Edit, Find…
Ctrl+G Immediate Window View, Immediate Window
Ctrl+H Replace Edit, Replace…
Ctrl+I Turn On Quick Info Edit, Quikc Info
Ctrl+J List Properties/Methods Edit, List Properties/Methods
Ctrl+L Show Call Stack
Ctrl+M Import File File, Import File
Ctrl+N New Line
Ctrl+P Print File, Print
Ctrl+R Project Explorer View, Project Explorer
Ctrl+S Save File, Save
Ctrl+T Show Available Components
Insert, Components...
Ctrl+V Paste Edit, Paste
Ctrl+X Cut Edit, Cut
Ctrl+Y Cut Entire Line
Ctrl+Z Undo Edit, Undo
Ctrl+Insert Copy Edit, Copy
Ctrl+Delete Delete To End Of Word
Ctrl+Home Top Of Module
Ctrl+End End Of Module
Ctrl+Page Up Top Of Current Procedure
Ctrl+Page Down
End Of Current Procedure
Ctrl+Left Arrow
Move one word to left
Ctrl+Right Arrow
Move one word to right
Ctrl+Up Arrow
Previous Procedure
Ctrl+Down Next Procedure
Arrow
Ctrl+Spacebar
Complete Word Edit, Complete Word
Ctrl+Tab Cycle Windows
Ctrl+BackSpace
Delete To Start Of Word
Ctrl+Shift+I Parameter Info Edit, Parameter Info
Ctrl+Shift+J List Constants Edit, List Constants
MICROSOFT WORD1. Common tasks
ctrl+shift+spacebar Create a nonbreaking space
ctrl+- (Hyphen) Create a nonbreaking hyphen
ctrl+b Make letters bold
ctrl+i Make letters italic
ctrl+u Make letters underline
ctrl+shift+< Decrease font size one value
ctrl+shift+> Increase font size one value
ctrl+[ Increase the font size by 1 point.
ctrl+] Decrease the font size by 1 point.
ctrl+spacebar Remove paragraph or character formatting.
ctrl+c Copy the selected text or object.
ctrl+x Cut the selected text or object.
ctrl+v Paste text or an object.
ctrl+alt+v Paste special
ctrl+shift+v Paste formatting only
ctrl+z Undo the last action.
ctrl+y Redo the last action.
ctrl+shift+g Open the Word Count dialog box.
▲ up2. Working with documents: Create, view, and save documents
ctrl+n Create a new document of the same type as the current or most recent document.
ctrl+o Open a document.
ctrl+w Close a document.
alt+ctrl+s Split the document window.
alt+shift+c Remove the document window split.
ctrl+s Save a document.
ctrl+n Create a new document of the same type as the current or most recent document.
ctrl+o Open a document.
ctrl+w Close a document.
alt+ctrl+s Split the document window.
alt+shift+c Remove the document window split.
ctrl+s Save a document.
ctrl+n Create a new document of the same type as the current or most recent document.
ctrl+o Open a document.
ctrl+w Close a document.
alt+ctrl+s Split the document window.
alt+shift+c Remove the document window split.
ctrl+s Save a document.
▲ up3. Working with documents: Find, replace, and browse through text
ctrl+f Find text, formatting, and special items.
alt+ctrl+y Repeat find (after closing Find and Replace window).
ctrl+h Replace text, specific formatting, and special items.
ctrl+g Go to a page, bookmark, footnote, table, comment, graphic, or other location.
alt+ctrl+z Switch between the last four places that you have edited.
alt+ctrl+home Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
▲ up4. Working with documents: Switch to another view
ctrl+page up Move to the previous edit location.
ctrl+page down Move to the next edit location.
alt+ctrl+p Switch to Print Layout view.
alt+ctrl+o Switch to Outline view.
alt+ctrl+n Switch to Draft view.
▲ up5. Working with documents: Outline view
alt+shift+arrow left Promote a paragraph.
alt+shift+arrow right Demote a paragraph.
ctrl+shift+n Demote to body text.
alt+shift+arrow up Move selected paragraphs up.
alt+shift+arrow down Move selected paragraphs down.
alt+shift++ (Plus Sign) Expand text under a heading.
alt+shift+- (Minus Sign) Collapse text under a heading.
alt+shift+a Expand or collapse all text or headings.
The slash (/) key on the numeric keypad Hide or display character formatting.
alt+shift+l Show the first line of body text or all body text.
alt+shift+1 Show all headings with the Heading 1 style.
alt+shift+n Show all headings up to Heading n.
ctrl+tab Insert a tab character.
▲ up6. Working with documents: Print and preview documents
ctrl+p Print a document.
alt+ctrl+i Switch in or out of print preview.
arrow up, arrow down, arrow left, arrow right Move around the preview page when zoomed in.
page up or page down Move by one preview page when zoomed out.
ctrl+home Move to the first preview page when zoomed out.
ctrl+end Move to the last preview page when zoomed out.
▲ up7. Working with documents: Review documents
alt+ctrl+m Insert a comment.
ctrl+shift+e Turn change tracking on or off.
alt+shift+c Close the Reviewing Pane if it is open.
▲ up8. Working with documents: Full Screen Reading view
home Go to beginning of document.
end Go to end of document.
n, enter Go to page n.
esc Exit reading layout view.
▲ up9. Working with documents: References, footnotes, and endnotes
alt+shift+o Mark a table of contents entry.
alt+shift+i Mark a table of authorities entry (citation).
alt+shift+x Mark an index entry.
alt+ctrl+f Insert a footnote.
alt+ctrl+ Insert an endnote.
▲ up10. Working with documents: Work with Web pages
ctrl+k Insert a hyperlink.
alt+arrow left Go back one page.
alt+arrow right Go forward one page.
f9 Refresh.
▲ up11. Edit and move text and graphics: Delete text and graphics
backspace Delete one character to the left.
ctrl+backspace Delete one word to the left.
delete Delete one character to the right.
ctrl+delete Delete one word to the right.
ctrl+x Cut selected text to the Office Clipboard.
ctrl+z Undo the last action.
ctrl+f3 Cut to the Spike.
▲ up12. Edit and move text and graphics: Copy and move text and graphics
Press alt+h to move to the home tab, and then press F,O. Open the Office Clipboard
ctrl+c Copy selected text or graphics to the Office Clipboard.
ctrl+x Cut selected text or graphics to the Office Clipboard.
ctrl+v Paste the most recent addition to the Office Clipboard.
f2 (then move the cursor and press enter) Move text or graphics once.shift+f2 (then move the cursor and press enter) Copy text or graphics once.
alt+f3 When text or an object is selected, open the Create New Building Block dialog box.
shift+f10 When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
ctrl+f3 Cut to the Spike.
ctrl+shift+f3 Paste the Spike contents.
alt+shift+r Copy the header or footer used in the previous section of the document.
▲ up13. Edit and move text and graphics: Insert special characters
ctrl+f9 A field
shift+enter A line break
ctrl+enter A page break
ctrl+shift+enter A column break
alt+ctrl+- (Minus Sign) An em dash
ctrl+- (Minus Sign) An en dash
ctrl+- (Hyphen) An optional hyphen
ctrl+shift+- (Hyphen) A nonbreaking hyphen
ctrl+shift+spacebar A nonbreaking space
alt+ctrl+c The copyright symbol
alt+ctrl+r The registered trademark symbol
alt+ctrl+t The trademark symbol
alt+ctrl+. (Period) An ellipsisenter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)
An AutoText entry
▲ up14. Edit and move text and graphics: Insert characters by using character codes
The character code, alt+xInsert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X.
alt+x Find out the Unicode character code for the selected characteralt+the character code (on the numeric keypad)
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.
▲ up15. Edit and move text and graphics: Extend a selection
f8 Turn extend mode on.
f8, and then press arrow left or arrow right Select the nearest character.f8 (press once to select a word, twice to select a sentence, and so on) Increase the size of a selection.
shift+f8 Reduce the size of a selection.
esc Turn extend mode off.
shift+arrow right Extend a selection one character to the right.
shift+arrow left Extend a selection one character to the left.
ctrl+shift+arrow right Extend a selection to the end of a word.
ctrl+shift+arrow left Extend a selection to the beginning of a word.
shift+end Extend a selection to the end of a line.
shift+home Extend a selection to the beginning of a line.
shift+arrow down Extend a selection one line down.
shift+arrow up Extend a selection one line up.
ctrl+shift+arrow down Extend a selection to the end of a paragraph.
ctrl+shift+arrow up Extend a selection to the beginning of a paragraph.
shift+page down Extend a selection one screen down.
shift+page up Extend a selection one screen up.
ctrl+shift+home Extend a selection to the beginning of a document.
ctrl+shift+end Extend a selection to the end of a document.
alt+ctrl+shift+page down Extend a selection to the end of a window.
ctrl+a Extend a selection to include the entire document.ctrl+shift+f8, and then use the arrow up,arrow down, arrow left, arrow right; press esc to cancel selection mode
Select a vertical block of text.
f8+arrow up, arrow down, arrow left,arrow right; press esc to cancel selection mode Extend a selection to a specific location in a document.
▲ up16. Edit and move text and graphics: Select text and graphics in a table
tab Select the next cell's contents.
shift+tab Select the preceding cell's contents.Hold down shift and press an arrow key repeatedly Extend a selection to adjacent cells.shift+alt+page down with cursor in columns top cell Select a column.shift+alt+page up with cursor in columns top cell Select a column.ctrl+shift+f8, and then use the arrow up,arrow down, arrow left, arrow right; press esc to cancel selection mode
Extend a selection (or block).
alt+5 on the numeric keypad (with num lock off) Select an entire table.
▲ up17. Edit and move text and graphics: Move through your document
arrow left One character to the left
arrow right One character to the right
ctrl+arrow left One word to the left
ctrl+arrow right One word to the right
ctrl+arrow up One paragraph up
ctrl+arrow down One paragraph down
shift+tab One cell to the left (in a table)
tab One cell to the right (in a table)
arrow up Up one line
arrow down Down one line
end To the end of a line
home To the beginning of a line
alt+ctrl+page up To the top of the window
alt+ctrl+page down To the end of the window
page up Up one screen (scrolling)
page down Down one screen (scrolling)
ctrl+page down To the top of the next page
ctrl+page up To the top of the previous page
ctrl+end To the end of a document
ctrl+home To the beginning of a document
shift+f5 To a previous revision
shift+f5 After opening a document, to the location you were working in when the document was last closed
▲ up18. Edit and move text and graphics: Move around in a table
tab To the next cell in a row
shift+tab To the previous cell in a row
alt+home To the first cell in a row
alt+end To the last cell in a row
alt+page up To the first cell in a column
alt+page down To the last cell in a column
arrow up To the previous row
arrow down To the next row
alt+shift+arrow up One row up
alt+shift+arrow down One row down
▲ up19. Edit and move text and graphics: Insert paragraphs and tab characters in a table
enter New paragraphs in a cell
ctrl+tab Tab characters in a cell
▲ up20. Character and paragraph formatting Copy formatting
ctrl+shift+c Copy formatting from text.
ctrl+shift+v Apply copied formatting to text.
▲ up21. Character and paragraph formatting Change or resize the font
ctrl+shift+f Open the Font dialog box to change the font.
ctrl+shift+< Decrease font size one value
ctrl+shift+> Increase font size one value
ctrl+[ Increase the font size by 1 point.
ctrl+] Decrease the font size by 1 point.
▲ up22. Character and paragraph formatting Apply character formats
ctrl+d Open the Font dialog box to change the formatting of characters.
shift+f3 Change the case of letters.
ctrl+shift+a Format all letters as capitals.
ctrl+b Apply bold formatting.
ctrl+u Apply an underline.
ctrl+shift+w Underline words but not spaces.
ctrl+shift+d Double-underline text.
ctrl+shift+h Apply hidden text formatting.
ctrl+i Apply italic formatting.
ctrl+shift+k Format letters as small capitals.
ctrl+= Apply subscript formatting (automatic spacing).
ctrl+shift++ (Plus Sign) Apply superscript formatting (automatic spacing).
ctrl+spacebar Remove manual character formatting.
ctrl+shift+q Change the selection to the Symbol font.
▲ up23. Character and paragraph formatting View and copy text formats
ctrl+shift+* Display nonprinting characters. * on numeric keyboard will not workshift+f1 (then click the text with the formatting you want to review) Review text formatting.
ctrl+shift+c Copy formats.
ctrl+shift+v Paste formats.
▲ up24. Character and paragraph formatting Set the line spacing
ctrl+1 Single-space lines.
ctrl+2 Double-space lines.
ctrl+5 Set 1.5-line spacing.
ctrl+0 (zero) Add or remove one line space preceding a paragraph.
▲ up25. Character and paragraph formatting Align paragraphs
ctrl+e Switch a paragraph between centered and left-aligned.
ctrl+j Switch a paragraph between justified and left-aligned.
ctrl+r Switch a paragraph between right-aligned and left-aligned.
ctrl+l Left align a paragraph.
ctrl+m Indent a paragraph from the left.
ctrl+shift+m Remove a paragraph indent from the left.
ctrl+t Create a hanging indent.
ctrl+shift+t Reduce a hanging indent.
ctrl+q Remove paragraph formatting.
▲ up26. Character and paragraph formatting Apply paragraph styles
ctrl+shift+s Open Apply Styles task pane.
alt+ctrl+shift+s Open Styles task pane.
alt+ctrl+k Start AutoFormat.
ctrl+shift+n Apply the Normal style.
alt+ctrl+1 Apply the Heading 1 style.
alt+ctrl+2 Apply the Heading 2 style.
alt+ctrl+3 Apply the Heading 3 style.
▲ up27. Mail merge and fields: Perform a mail merge
alt+shift+k Preview a mail merge.
alt+shift+n Merge a document.
alt+shift+m Print the merged document.
alt+shift+e Edit a mail-merge data document.
alt+shift+f Insert a merge field.
▲ up28. Mail merge and fields: Work with fields
alt+shift+d Insert a DATE field.
alt+ctrl+l Insert a LISTNUM field.
alt+shift+p Insert a PAGE field.
alt+shift+t Insert a TIME field.
ctrl+f9 Insert an empty field.
ctrl+shift+f7 Update linked information in a Microsoft Office Word source document.
f9 Update selected fields.
ctrl+shift+f9 Unlink a field.
shift+f9 Switch between a selected field code and its result.
alt+f9 Switch between all field codes and their results.
alt+shift+f9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
f11 Go to the next field.
shift+f11 Go to the previous field.
ctrl+f11 Lock a field.
ctrl+shift+f11 Unlock a field.
▲ up29. Function key reference: Function keys
f1 Get Help or visit Microsoft Office Online.
f2 Move text or graphics.
f4 Repeat the last action.
f5 Choose the Go To command (Home tab).
f6 Go to the next pane or frame.
f7 Choose the Spelling command (Review tab).
f8 Extend a selection.
f9 Update the selected fields.
f10 Show KeyTips.
f11 Go to the next field.
f12 Choose the Save As command (Microsoft Office Button ).
▲ up30. Function key reference: SHIFT+Function key
shift+f1 Start context-sensitive Help or reveal formatting.
shift+f2 Copy text.
shift+f3 Change the case of letters.
shift+f4 Repeat a Find or Go To action.
shift+f5 Move to the last change.
shift+f6 Go to the previous pane or frame (after pressing F6).
shift+f7 Choose the Thesaurus command (Review tab, Proofing group).
shift+f8 Shrink a selection.
shift+f9 Switch between a field code and its result.
shift+f10 Display a shortcut menu.
shift+f11 Go to the previous field.
shift+f12 Choose the Save command (Microsoft Office Button ).
▲ up31. Function key reference: CTRL+Function key
ctrl+f2 Choose the Print Preview command (Microsoft Office Button ).
ctrl+f3 Cut to the Spike.
ctrl+f4 Close the window.
ctrl+f6 Go to the next window.
ctrl+f9 Insert an empty field.
ctrl+f10 Maximize the document window.
ctrl+f11 Lock a field.
ctrl+f12 Choose the Open command (Microsoft Office Button ).
▲ up32. Function key reference: CTRL+SHIFT+Function key
ctrl+shift+f3 Insert the contents of the Spike.
ctrl+shift+f5 Edit a bookmark.
ctrl+shift+f6 Go to the previous window.
ctrl+shift+f7 Update linked information in an Office Word 2007 source document.
ctrl+shift+f8, and arrow keys Extend a selection or block.
ctrl+shift+f9 Unlink a field.
ctrl+shift+f11 Unlock a field.
ctrl+shift+f12 Choose the Print command (Microsoft Office Button ).
▲ up33. Function key reference: ALT+Function key
alt+f1 Go to the next field.
alt+f3 Create a new Building Block.
alt+f4 Exit Office Word 2007.
alt+f5 Restore the program window size.
alt+f6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.
alt+f7 Find the next misspelling or grammatical error.
alt+f8 Run a macro.
alt+f9 Switch between all field codes and their results.
alt+f10 Maximize the program window.
alt+f11 Display Microsoft Visual Basic code.
▲ up34. Function key reference: ALT+SHIFT+Function key
alt+shift+f1 Go to the previous field.
alt+shift+f2 Choose the Save command (Microsoft Office Button ).
alt+shift+f7 Display the Research task pane.
alt+shift+f9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
alt+shift+f10 Display a menu or message for a smart tag.
▲ up35. Function key reference: CTRL+ALT+Function key
ctrl+alt+f1 Display Microsoft System Information.
ctrl+alt+f2 Choose the Open command (Microsoft Office Button ).