Presented By |

ThinkHR and Creating HR

Efficiencies

Tory Daugherty, HR Services Executive

July 25, 2017

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AGENDA

• Common HR Challenges- Compliance- Managing leaves of absence (FMLA)- Workforce training

• Solutions- Cloud-based - Save time and $$$!

• ThinkHR Overview

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HR CHALLENGES – COMPLIANCE

• Complex and ever changing labor laws and employment regulations

• Federal, state, and local labor laws

• Numerous compliance deadlines for major regulations

• Fines and penalties for late or missed filings

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COMPLIANCE SOLUTION – MYWAVE

Online human resources tool

• Quick access to timely news, information, and resources

• Ability to connect with thousands of industry peers

Compliance toolkit

• ADA, FMLA, HIPAA, COBRA, and more!

• Legislative information, forms, Q&A

Access available to all C&B clients

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COMPLIANCE SOLUTION – MYWAVE

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COMPLIANCE SOLUTION – SHRM

Society for Human Resource Management

http://www.shrm.org/

Resources & Tools Legal and compliance resources

• Employment law news/updates

• State and local news/updates

• Search function

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COMPLIANCE SOLUTION – THINKHR

Web-based platform of integrated HR solutions

Comply Platform – comprehensive resource center

• Tools- Employee handbook builder – Federal and state - Employee classification toolkit - Job description builder - Q&A database

• Guides and Checklists- HR audit checklist- White papers and webinar library

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HR CHALLENGES – MANAGING LEAVES OF ABSENCE

FMLA Overview

Employers Subject to FMLA Requirements

• Private-sector employers with 50 or more employees for at least 20 workweeks in current or preceding calendar year

• All public and local educational agencies regardless of # of employees

Employee Eligibility

• Worked for the employer at least 12 months (not consecutively)

• Worked at least 1,250 hours during 12 months prior to start of leave

• Work at a location with at least 50 employees within 75 miles

Length of Leave

• Total of up to 12 weeks in a 12-month period (26 weeks for care of service member)

• Employer can determine 12-month period used

• Medical leaves may be taken intermittently

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HR CHALLENGES – MANAGING LEAVES OF ABSENCE

FMLA Overview

Leave Entitlement

• For the birth of a son or daughter, and to care for the newborn child;

• For the placement with the employee of a child for adoption or foster care, and to care for the newly placed child;

• To care for an immediate family member (spouse, child, or parent – but not a parent “in-law”) with a serious health condition;

• When the employee is unable to work because of a serious health condition

• Qualifying Exigency Leave: when spouse, son, daughter, or parent of employee is called to active duty and deployed to a foreign country

• Military Caregiver Leave: care for a covered family member recovering from a qualified injury or illness incurred in the line of duty

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HR CHALLENGES – LEAVES OF ABSENCE

Common FMLA Challenges

Tracking

Paperwork and meeting required timeframes

• Employers have obligation of documenting and filing a variety of FMLA forms and notices throughout the leave process

• DOL filing timeframes

Overall Compliance

• Federal and state mandated leaves (multi-state employers)

• Rules are vast and complex – approve everything

• ADA may apply

Continuous Intermittent Reduced Schedule

EE out of work on FT basis for specific period of time (e.g. maternity leave)

EE out of work on unpredictable or periodic basis (e.g. migraines)

EE requires work schedule change or reduction of hours over a period of time

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LOA SOLUTION – OUTSOURCING

Many employers turning to outside vendors to help manage leaves of absence

Outsourcing relieves HR staff of the burden of properly managing leave, providing all required notifications, and the ability to enforce leave declinations and employment termination

Outsourcing considerations:

• Employees will need to adjust to speaking with someone from outside your organization

• Thorough employee communication and education

• Leave decisions may be different than those made in the past –previously approved leaves may be denied

• Employers still need to provide accurate eligibility information

• Speak with your C&B representative to learn more

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LOA SOLUTION – THINKHR

Compliance Assistance

FAQ

Employee Leave Toolkit

• Sample forms, policies, tools

• Federal materials (links to DOL website)

FMLA Poster

FMLA Administration Checklist

• Provided by employment law firm

• General overview

Option to filter by federal or state

• State Family and Medical Leave Laws Chart

• Federal Leave Law Chart: overview of Work Comp, ADA, FMLA

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HR CHALLENGES – TRAINING

• Lack of resources (money, HR staff, time)

• Up-to-date content

• Tracking and reporting

• Ability to reach geographically dispersed employees

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TRAINING SOLUTION – THINKHR

• LearnPro – online training platform

• Over 200 online training courses - Harassment- Safety & OSHA- HR Education (ADA, HIPAA, FLSA)

• Ability to create course tracks - Register single or multiple users; notification emails

• Admin dashboard – provides course progress and completion data

• Certificates and reports – completion certificates and comprehensive reports generated

• Consult an expert feature

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THINKHR – OTHER SOLUTIONS PROVIDED

• ThinkHR Live

• Live advisors 8am-7pm CST

• SPHR, PHR, and SHRM certified

• Call, submit question on ThinkHR website, or submit question via ThinkHR’s mobile app

• Risk & Safety Resources – NEW!

• Content, tools, and online training designed to mitigate risk and reduce costs

• Work comp, cybersecurity, OSHA

QUESTIONS?