Things to outsource to a virtual

assistant

The virtual industries have incorporated the trend of outsourcing

work for quite some time. Well, you may have heard of a myth that

you require less manpower in the virtual working ecosystem.

However, it is not exactly the truth. You can achieve the work more

efficiently if you outsource the work judiciously to the best virtual

assistant services providers. A number of tasks can be outsourced on

the virtual platform. Recruiters have to appoint candidates for the

role and not for the task. Every business house looks for a team, and

sometimes it is necessary to do some permutation-combination

among the employees to achieve the right balance in the team.

Specialization is as important in the virtual world as it is in the real

world. Here are 101 things to outsource to a virtual assistant. The

very basic thing is being acquainted with the tasks that should be

outsourced. So, this is a must read for you.

The job titles are divided into six major groups, and there are

subdivisions among each of these. However, below mentioned is the

general classification.

Virtual assistant (General)

Copywriter or content writer

SEO expert or web marketer

Audio and video editor

Graphic designer or web designer

Web developer

No single person can tackle the entire task alone and this fact must

be accepted. Evidently, specialization is necessary to accomplish the

work. The different roles to be played by the professionals are

discussed below.

Virtual assistant (General)

Tasks related to email and schedule

management

Communication matters a lot for getting new customers and

retaining the active ones. Entrepreneurs need to tackle emails with

professionalism and care. It is a time-consuming task and the general

virtual assistant professional needs to perform the duty with

patience. The main tasks associated with email and schedule

management include but are never limited to the following:

1. Filtering the emails and managing the spam mails

2. Building the database and updating CRM or contacts

3. Inviting people through greeting cards, e-cards and other online

mechanisms.

4. Providing professional support to chat, answering service emails of

customers, dealing with tickets and other requirements of the

clients.

5. Scheduling the appointments

6. Managing the calendar

7. Reminder Services

8. Planning and management of travelling

File storage and organizational tasks

Storing and organizing the work as a part of virtual assistance

services require skill and dexterity. Here are the tasks to be

performed by the professional in this regard.

9. Optimizing the Dropbox or Google Drive

10. Creating and managing spreadsheets

11. Entering data to Word file or to Google documents

12. PDF Conversion, merging and splitting

13. Preparing PowerPoint or keynote presentations

Administrative and Blogging Tasks

Administration is really crucial and any pitfall in this area can cause

significant damages. Same is the case with blogging related tasks as it

is an opportunity to connect with your customers and prospects on

an informal note. The tasks under administrative and social media

virtual assistant services tasks include:

14. Audio and video files transcription

15. Formatting and making the layout ofsimple eBook

16. Setting up online minutes for meeting

17. Creating reports

18. Creating forms

19. Creating document templates

20. Online studies

21. Data mining, data development and generation of leads

22. Duties of receptionist

23. Moderating comments of blogs

24. Adding images as well as tags to different blog posts

25. Managing blog publishing

26. Checking voicemails

27. Sending invoices to clients

28. Basic level of bookkeeping and accounting

29. Private everyday jobs assistance or virtual assistant personal

tasks

30. Training and project management tasks

31. Project managing and supervision among employers and group

members

32. Preparation of the instruction supplies

33. Instructing new employees

34. Tracking and monitoring deadlines

35. Managing social media

36. Creating groups and fan pages on Facebook

37. Scheduling and posting Facebook insights

38. Facebook page promotion

39. Interpreting and collecting Facebook insights

40. Starting Twitter accounts

41. Overseeing and growing twitter follower’s list

42. Arrange tweets and trace citations and hash tags

43. Creating and managing LinkedIn profiles

44. Creating images for Pinterest

45. Scheduling pins and tracing them

46. Creating and managing YouTube profile

47. Uploading videos on YouTube

48. Moderating comments on YouTube

49. Uploading audios, photos and videos etc. to various sites and social

media

50. Answering queries and e-mails and chats online

51. Creating presentations for SlideShare

Email Marketing

Digital marketing through emails include the following tasks:

52. Creating new lists in software

53. Creating and planning emails for broadcast

54. Adding and removing subscribers

55. Editing the follow-up related communications and managing

auto-responders

56. Editing and proofreading the emails

57. Managing email newsletters

Audio and video editor

This trend is recent but very effective. The concerned professionals

offering virtual personal assistant services have to perform the

following tasks to reduce your burden:

58. Editing audio files at the basic level

59. Addition of intro’s and outro’s to videos

60. Removal of backdrop clatter from video and audio

61. Basic editing using Photoshop

62. Setting up of Podcast in iTunes

63. Power Press installation

64. Podcast placing in blog post

Copywriter or Content writer

Online marketing strategies remain incomplete without quality

content. No matter whatever you do, if words are not strategically

used, your campaigns may nosedive. The role of a content writer

includes:

65. Creating content for blog posts

66. Ghost writing or guest blogging

67. SEO content writing or copywriting

68. Writing press releases

69. Writing newsletters

70. Brochures, product catalogues, flyers etc.

71. Submission to directory

72. Spinning of articles

73. Marketing of articles

SEO expert or webmaster

The webmaster is responsible for securing a top rank for your

website. This is very important as well because the competition in

online world is continuously increasing and thousands of websites

are registered every day. To be found matters more these days and

simple existence in web has become futile.

The key tasks to be accomplished by an SEO expert are:

74. Analysis of the website

75. Analysis of competitor

76. Research of keyword for writing effective blog content

77. Tweaking of landing page to make it in line with SEO or

creating an SEO friendly landing Page.

78. Sitemap submissions

79. Submission to Web master

80. Off-site optimization

81. On-site optimization

82. Creation of a social bookmarking tracking sheet

83. Social Bookmarking

84. Forum Participation or moderation

85. Blog commenting

86. Google analytics on weekly or monthly basis

87. Creating links and backlinks

88. Keyword ranking report monitoring on monthly basis

Graphic or web designer

The role of a web designer is crucial for a website. It includes:

89. Website designing

90. Designing images of infographics

91. Designing logos, ebook covers, icons, banners, and headers

92. Creating landing, opt-in or sales pages

93. Editing of basic video

Web developer

The web developer is responsible for the enhancement of the

website, so that it attracts more traffic. The role of a web developer

includes:

94. Supporting and developingWordPress websites

95. Installing themes and all needed plug-ins in WordPress

96. Customizing WordPress theme

97. Enhancement of functionality and plug-in of WordPress

98. Maintenaning the website, monitoring the safety and

troubleshooting the problems

99. Integration of CRM and social media

100. Integration of payment gateway

101. Installing and supporting a system of email ticketing.

All these tasks need to be outsourced to able professionals, thereby

creating a team. The right combination of professionals creates a

balanced pool of talents that is effective in taking you close to your

goals. Specialization is the key behind the success of the company.

Obviously cost too matters and hence you should ensure that the

virtual assistant services rates charged are reasonable.

About Proglobalbusinesssolutions

Leading virtual assistant services provider in India offering VA

administrative, executive, personal assistant services for various

businesses at low pricing. Contact us for free quote today .