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The WBS: An Agile Tool PMI New Hampshire December 4, 2013 Presented by: Lisa Sieverts, PMP, PMIACP

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Page 1: The$WBS:$An$Agile$Tool - pmi-nh.org • The$WBS$is$too$hard$to$create$and$ manage • I’ve$never$been$able$to$figure$out ... • Landscaping • Materials • Foundaon • Walls

The  WBS:  An  Agile  ToolPMI  New  HampshireDecember  4,  2013Presented  by:

Lisa  Sieverts,  PMP,  PMI-­‐ACP

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Isn’t  the  WBS  Dead?

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Table  Discussion

• What  does  “Work  Breakdown  Structure”  mean  to  you?• Do  you  use  Work  Breakdown  Structures,  and  if  so,  how?

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Raise  your  hand  if  ...

• A  WBS  is  the  same  as  a  GanN  Chart• I’m  Agile,  so  I  don’t  use  a  WBS• The  WBS  is  too  hard  to  create  and  manage• I’ve  never  been  able  to  figure  out  what  a  WBS  really  is,  so  I  don’t  use  this  tool.

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Raise  your  hand  if  ...

The  WBS  is  the  foundaUon  document  for  project  management,  and  is  simply  an  organized  list  of  

the  project’s  deliverables

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Projects

• Temporary

6

• Goal

• Constrained

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What  Makes  Projects  Special?

•Projects  are  temporary,  have  a  specific  goal,  and  have  constrained  resources

•Projects  are  characterized  by  uncertainty

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Waterfall  and  Agile

8

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Waterfall

9

High

Medium Low

Optional

Requirements

High

Medium Low

Optional

Design

High Medium Low

Optional

Development

High

Medium Low

Optional

Testing

High

Medium Low

Optional

Deploy

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Agile

10

Dem

o & Feedback

Requirements

Test

Design

Develop Test

Test Integrate

Sprints – High Priority Features Sprints – Medium Priority Features D

emo &

Feedback

Requirements

Test

Design

Develop Test

Test Integrate

Sprints – Low Priority Features

Dem

o & Feedback

Requirements

Test

Design

Develop Test

Test Integrate

Dem

o & Feedback

Requirements

Test

Design

Develop Test

Test Integrate

Sprints – Optional Priority Features

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The Foundation Documents

100 % of Scope

Waterfall:  The  WBS

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12

Roman Pichler, Agile Product Management

Agile:  The  Product  Backlog

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But  all  Projectsbegin  the  same  way  ...

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Current  SituaEon

TheNeed

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The  Stakeholders

15

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Project  Goal

TheOverall

MEASURABLEGoal

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WHO  

is  doing  WHAT  for  

WHOM

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HOWwill  we  KNOWit’s  

DONE

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Out  of  Scope

What  our  project  is  not!

19

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The  Devil  is  in  the  Details

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Are  we  building  a  log  cabin…

21

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Or  the  Taj  Mahal!

22

Page 23: The$WBS:$An$Agile$Tool - pmi-nh.org • The$WBS$is$too$hard$to$create$and$ manage • I’ve$never$been$able$to$figure$out ... • Landscaping • Materials • Foundaon • Walls

23

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24

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Scope  DefiniEon

   Scope  changes  are  cheap  and  easy  during  “envisioning”

25

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Scope  DefiniEon

   Scope  changes  may  be  expensive  and  difficult  during  project  execuUon

26

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IniEate Execute Monitor ClosePlan

Work  Breakdown  Structure

Page 28: The$WBS:$An$Agile$Tool - pmi-nh.org • The$WBS$is$too$hard$to$create$and$ manage • I’ve$never$been$able$to$figure$out ... • Landscaping • Materials • Foundaon • Walls

An  organized  list  of  project  deliverables

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Work  Breakdown  Structure

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DeliverableA  tangible  result

29

NOUN

For  Example• Hardware  or  Sodware  • Planning  Documents  • Widgets  • Process  Documents  • Test  Cases  • Training  Materials• DocumentaUon• MarkeUng  Materials

Page 30: The$WBS:$An$Agile$Tool - pmi-nh.org • The$WBS$is$too$hard$to$create$and$ manage • I’ve$never$been$able$to$figure$out ... • Landscaping • Materials • Foundaon • Walls

An  organized  list  of  project  deliverables

30

Work  Breakdown  Structure

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The  Party  Project

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Work  Breakdown  Structure  

Level  1

Level  2

Garage Project  Management

Landscaped  Grounds

Garage  Project

Design

Page 33: The$WBS:$An$Agile$Tool - pmi-nh.org • The$WBS$is$too$hard$to$create$and$ manage • I’ve$never$been$able$to$figure$out ... • Landscaping • Materials • Foundaon • Walls

33

Level  3

• Driveway• Landscaping

• Materials• FoundaUon• Walls• Roof• UUliUes

• ConstrucUon  Planning• Permits• Financing• InspecUons

Project  Management

Landscaped  Grounds

Garage

Design

Page 34: The$WBS:$An$Agile$Tool - pmi-nh.org • The$WBS$is$too$hard$to$create$and$ manage • I’ve$never$been$able$to$figure$out ... • Landscaping • Materials • Foundaon • Walls

Level  4  -­‐  Handout

34

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InstrucEons  • Think  about  a  recent  project  you  worked  on• List  Deliverables,  not  Tasks  (Nouns,  not  verbs)• List  the  Level  2  Items• Compare  your  projects  with  your  tablemates’

ExerciseWork  Breakdown  Structure  (WBS)

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36

Roman Pichler, Agile Product Management

Agile:  The  Product  Backlog

Page 37: The$WBS:$An$Agile$Tool - pmi-nh.org • The$WBS$is$too$hard$to$create$and$ manage • I’ve$never$been$able$to$figure$out ... • Landscaping • Materials • Foundaon • Walls

What  do  We  Mean  by  Success?

hNp://www.flickr.com/photos/jurvetson/3031088430/Available  for  download  under  a  CreaUve  Commons  license.

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Business  Results

hNp://www.flickr.com/photos/31796655@N07/2974942783/sizes/m/Available  for  download  under  a  CreaUve  Commons  license.

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Customer  SaEsfied

hNp://www.flickr.com/photos/adriarichards/4484844867/sizes/o/Available  for  download  under  a  CreaUve  Commons  license.

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Efficient  Project

hNp://www.flickr.com/photos/chelseagirlphotos/296235886/sizes/l/Available  for  download  under  a  CreaUve  Commons  license.

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Proud  Team

hNp://www.flickr.com/photos/nicmcphee/276227701/Available  for  download  under  a  CreaUve  Commons  license.

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Ready  for  the  Future

hNp://www.flickr.com/photos/thowi/46455100/sizes/l/Available  for  download  under  a  CreaUve  Commons  license.

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Summary

• Begin  projects  with  a  clear  purpose.• Take  a  few  minutes  to  define  deliverables.• The  more  clarity  the  team  has,  the  more  likely  it  is  that  they  will  achieve  their  goals.

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Long  Live  the  WBS

44

Work Breakdown Structure

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Q  and  A

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Resources

• Extreme  Project  Management  by  Doug  DeCarlo• hNp://www.successful-­‐project-­‐management.com/work-­‐breakdown-­‐structure.html

• hNp://www.projectmgt.com/ArUcles/ArUcle-­‐WBS%20How.pdf

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