There are 3 E’s in Excitement:Eligibility, Enrollment & Exiting

Paper File

• For our program, everything starts and ends with our member file organization system.

• All eligibility, selection, enrollment and exiting documentation is accounted for in the paper file (even if it is also completed electronically).

• Each file has 4 subsections: A, B, C, D. As each required document arrives, we clip it to the appropriate section and check it off.

Embedding

For each CNCS/MSA expectation, we embed a mechanism for complying within the tools of each system.

Tool(s) to Comply

• Application; Contract; Enrollment Form

Eligibility Expectation (one example)• US Citizen, US National or Lawful

Permanent Resident (Demonstrated by state

ID/Birth Certificate or Passport)

By the time a member is enrolled in Egrants, the member’s eligibility should have been certified, signed and checked up the wazoo.

SelectionTo conduct a consistent and fair selection process, we have

program-specific application that includes/requires: Completed Application (with questions) Background Check Policy & Certification Sign Off Resume Two written reference forms

Once we have received the above materials:1. We review the materials against our “RISE General Position

Description” – If they meet our basic expectations, we 2. Invite them for an interview. (Asking uniform questions)3. We offer them the opportunity to interview at available sites.(We ask sites to make their selection on the basis of the site’s position.)4. If both sides are on board, a match is made.5. Background Check Immediately Initiated

The materials of the selection process are included in the member file to ensure each member completed the same process.

Background Check ProcessAs soon as a member is matched, we mail them a background

check package that includes Acceptance Letter/Admissions Response Instructions: What Goes Where? And How to do FBI Prints, etc. National Service Background Check Policy and Release MA CORI Form (with Photo ID request) Out-of-State Check Forms (as needed) Stamped Envelope to return to our program Stamped FBI Fingerprint Check Initial Postcard In manila envelope addressed and stamped to FBI:

$18 Money Order Two FBI Fingerprint Cards (we ask for two sets) Applicant Information Sheet

Once we receive the return envelop with the release, we immediately run the NSOPW check and the CORI once.

Health CareBefore orientation, we send members a welcome package that includes information about benefits, including health care. We ask them to come to orientation ready to make a choice. If they’re opting out of AmeriCorps-provided insurance, we ask them to provide proof of their current provider and to sign a waiver. We assure them the waiver can be revoked at any time.

Timesheets & Signatures

Enrolling and ExitingEnrolling and exiting members in Egrants within 30 days.

• Paper Forms – Enables program staff to enroll/exit on member behalf• If you chose to fill it out for the member, remember there are two parts!!

member program staff