GEORGIA STATE CONFERENCE

March 15 - 17, 2013: Augusta, Georgia Augusta Marriott at the Convention Center, Two Tenth Street, Augusta, GA 30901

2013 CONFERENCE PACKET

AND SCHEDULE

THEME

“Preserving Our History &

Recognizing Our Icons”

Host Chapters: Phi Beta Sigma Fraternity, Inc.,

Epsilon Gamma Sigma, Epsilon Beta and Beta Beta Gamma Chapters

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Corporate Headquarters • William E. Doar, Jr. Building • 145 Kennedy Street, N.W. • Washington, D.C. 20011-5294

Greetings Brothers of the great state of Georgia! It gives me esteemed pleasure to announce to you the 99th annual Georgia State Conference of Phi Beta Sigma Fraternity, Inc. The 2013 annual state conference will be held in the city of Augusta, Georgia during the weekend of March 15 – 17, 2013. The Augusta Marriott at the Convention Center will be the site of the 2013 conference hosted by the Beta Beta Gamma, Epsilon Gamma Sigma and Epsilon Beta Chapters of Phi Beta Sigma Fraternity, Inc. This conference will include a number of activities and workshops to engage the minds of Sigma Beta’s, Collegiate and Alumni brothers. Additionally, the conference will feature the Miss Phi Beta Sigma Pageant, the PBS Awards Banquet, All Greek Step-Show, Blue & White

Dance and also a Town Hall meeting focusing on the Youth and Violence. We encourage you to attend this conference and to share in the educational training and the bonding of brothers from far and near. We ask that you come to Augusta prepared to learn as we conduct the important business of our great Fraternity. Brothers, on behalf of the PBS Georgia State Executive Board, I look forward to seeing each of you in Augusta during the conference. We ask that you please review the agenda and adhere to the registration fee deadline. As we convene upon Augusta, we all need to remember that we are men of Sigma and we are Powered UP and Dedicated to “Culture for Service and Service for Humanity”. Serving The Vision,

Bro. Gregory L. Brown, PBS GA State Director

2011-2013 Georgia State Board Officers

Bro. Gregory L. Brown, State Director Bro. James D. Stark, II., 1st Vice State Director Bro. Sean Perry, 2

nd Vice State Director

Bro. William B. Warren, Secretary Bro. Frank Wright, Treasurer Bro. Clayton Ollarvia, Financial Secretary Bro. Ken Straughter, Director of Bigger & Better Business Bro. LaSella L. Hall, Director of Education Bro. Trae D. Johnson, Director of Social Action Bro. Corey Stayton, Director of Collegiate Affairs Bro. Moncello Stewart, Assistant Director of Collegiate Affairs

Bro. Brian Dawsey, Director of Sigma Beta Clubs Bro. Darrell Reynolds, Legal Counsel Vacant, Parliamentarian Bro. Danny L. Wade, Director of Publicity Bro. Ricky Y. Moss, Director of Technology Bro. Brandon C. Brim, Military Liasion to GA State Board Bro. Richard L. Duncan, Immediate Past State Director Bro. Robert L. Eason, Advisor to the State Director Bro. Charles Junior, Advisor to the State Director Bro. James Smith, Advisor to the State Director Bro. Kolbey Gardner, Collegiate Advisor to the State Director

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REGISTRATION PACKET CHECKLIST

Letter to the Brothers

Tentative Agenda

Hotel Registration Information

Conference Registration Form

Souvenir Journal Ad Submission Form

Proposed Conference Rules

Candidate Nomination Form

Omega Chapter Citation

Resolution Form

Request for Constitution Revision Form

Oratorical & Debate Contests Information

Service Project Information – A Town Hall Meeting “Addressing Teen Violence with Community Leaders”

State Award Guidelines and Submission Forms Outstanding Chapter and Sigma Beta Club Nomination Forms

(Individual & Organization) State Board Awards Information Collegiate Graduation Scroll Forms Sigma Beta Graduation Scroll Form

Miss Phi Beta Sigma Pageant Registration Packet

Stepshow Registration Packet

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2013 GEORGIA STATE CONFERENCE

MARCH 15 – 17, 2013

AUGUSTA, GA

Greeting Sigma Brothers of the Great State of Georgia,

The time for our 99th State Conference is rapidly approaching. The Brothers of Epsilon Gamma Sigma (Augusta Alumni), Beta Beta Gamma (Augusta State University), and Epsilon Beta (Paine College) have been working tremendously hard to make this the greatest of state conferences. We will relish the conference theme of “Preserving Our History & Recognizing Our Icons“ as we march on towards our grand centennial celebration in 2014. Working with our collegiate chapters there will certainly be something of interest for all—Alumni, Collegiates, and Sigma Betas. Highlights of this year’s conference will be the Service Project consisting of a Town Hall Meeting with community leaders to address Teen Violence, the Miss Phi Beta Sigma Pageant, Stepshow, Oratorical & Debate Contests, Awards Banquet, a Blue & White Dance and State Elections.

The conference will be held in Augusta, Georgia at the Marriott at the Convention Center, located downtown at Two Tenth Street. Room rates are $115 plus applicable taxes. Please register and reserve your room early to secure special conference rates. For additional information regarding room reservations, contact the hotel directly at (706) 722-8900, toll free at (800) 868-5354, or online at www.marriott.com/agsmc. To make your reservation (enter code PBHPBHO in the group code block). Be advised that the room reservation deadline is February 25, 2013.

I look forward to meeting and greeting you all. If you have any further questions, please do not hesitate to contact me at (706) 631-1266 or via email at rjadams1914@yahoo.com.

Fraternally,

Russell J. Adams

Russell J. Adams

2013 GA State Conference Chairman

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GEORGIA STATE CONFERENCE

March 15 – 17, 2013: Augusta, Georgia Augusta Marriott at the Convention Center, Two Tenth Street, Augusta, GA 30901

2013 STATE CONFERENCE TENTATIVE SCHEDULE OF EVENTS (Subject to Change)

BROTHERS Friday, March 15, 2013 12:00 PM - 11:00 PM Registration – at Hotel 12:00 PM - 11:00 PM Vendors Setup 1:00 PM - 4:00 PM Executive Board Meeting 4:30 PM - 6:15 PM Service Project – Town Hall 6:30 PM - 8:30 PM Opening Ceremony 8:45 PM - 10:15 PM Miss PBS Pageant 10:30 PM - 1:00 AM Step Show 10:30 PM - 1:00 AM Hospitality Suite

Saturday, March 16, 2013 7:00 AM - 8:00 AM Breakfast – Hospitality Suite 7:00 AM - 11:00 PM Vendors 8:00 AM - 5:00 PM Registration 8:15 AM - 8:30 AM Opening / Call to Order 8:30 AM - 9:00 AM Omega Ceremony 9:00 AM - 11:30 AM Business Session 11:30 AM - 1:00 PM Lunch 11:30 PM - 1:00 PM Oratorical / Debate Contests 1:00 PM - 3:00 PM Business Session 3:00 PM - 5:00 PM Business Session 5:00 PM - 6:00 PM Voting 6:00 PM - 6:30 PM Conference Closing & Election Results 7:00 PM - 9:30 PM Awards Banquet 10:00 PM - 1:00 AM Blue & White Dance 10:00 PM - 1:00 AM Hospitality Suite

Sunday, March 17, 2013 9:00 AM - 11:00 AM Executive Board Meeting 11:00 AM Check-out / Financial Settlement

SIGMA BETAS Friday, March 15, 2013 12:00 PM - 7:00 PM Registration 7:00 PM - 9:00 PM Opening Ceremony 9:00 PM - 1:00 AM Game Night and Pizza Party

Saturday, March 16, 2013 7:00 AM - 11:00 PM Vendors 8:00 AM - 5:00 PM Registration 8:15 AM - 8:30 AM Opening 9:00 AM - 11:30 AM Service Project 11:30 PM - 1:00 PM Lunch

1:00 PM - 3:00 PM Sessions 3:00 PM - 5:00 PM Sessions 7:00 PM - 9:30 PM Awards Banquet

SUIT EXCHANGE – The Suit Exchange program has been a vital part of our previous State and Regional

Conferences. This program provides donated suits to our collegiate brothers. Please bring your (clean)

gently used suits to the business session on Saturday morning.

TOWN HALL MEETING – Meeting will be a public forum to discuss what the fraternity and community

can do to tackle Teen Violence.

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2013 GEORGIA STATE CONFERENCE HOTEL ACCOMMODATIONS

AUGUSTA MARRIOTT AT THE CONVENTION CENTER Two Tenth Street

Augusta, GA 30901

Phone: (706) 722-8900 // Toll Free (800) 868-5354

Fax: (706) 724-0044 If reserving rooms by phone, indicate you are with Phi Beta Sigma by using booking code: PBHPBHO

If reserving rooms online, go to: http://www.marriott.com/agsmc and insert PBHPBHO in the Group

Code for the special rate of $115 per night (plus 13% for state/local taxes)

The Newly Renovated Marriott, nestled on the banks of the scenic Savannah River in the heart of downtown Augusta, provides quality service and quality accommodations that will make you and your guests feel extra special during your stay. They provide services such as:

Spacious rooms, complimentary wireless high-speed internet, LCD flat-panel TVs, in-room pay movies & games, refrigerators & microwaves, complimentary airport transportation, concierge lounge, business center, several in-house restaurants and lounges.

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Be Near It All at this Hotel's Augusta, GA Location Morris Museum of Art – Augusta Riverwalk – Augusta Canal – Lucy Craft Laney Museum of Black History – Phinizy Swamp Nature Park – Fort Gordon Military Installation – Broad Street shopping &

entertainment area – 10 Nearby Golf Courses

The Augusta Marriott at the Convention Center distinguishes itself from other hotels on all levels. Be dazzled with the new 37 inch LCD TVs. With 45,000 square foot of total event space, street-level parking and on-site meeting planners, travelers requiring event facilities can host gatherings effortlessly, while staying productive with free Wi-Fi and a host of other amenities.

RESERVATION INFORMATION The 2013 GA Conference room rates are $115 a night for a standard room type or a standard suite room type plus 13% for state/local taxes. The room rates are for single, double, triple, or quad occupancy. For reservations call the hotel directly at (706) 722-8900 or toll free at (800) 868-5354. Be sure to mention you are with Phi Beta Sigma Fraternity, use booking code PBHPBHO for the special rate. You can also register online by going to http://www.marriott.com/agsmc and inserting PBHPBHO in the Group Code. Phi Beta Sigma should be displayed on the site to reserve your room. A credit card is required to guarantee a reservation. Guaranteed reservations are held until midnight on the day of arrival. Rooms not cancelled by 6 PM on day of arrival will be charged to the individual’s credit card.

RESERVATION CUT-OFF DATE The cut-off date is February 25, 2013. Any rooms NOT reserved will be released for general sale and reservations and the group rate will only be accepted on a space and/or rate available basis. Please make plans to reserve your room immediately. After February 25, 2013, the regular room rates (typically $205/night) will apply.

CHECK-IN/OUT TIME Check-in time is 4 PM and checkout time is 12 PM. For security reasons, guests are required to show a picture ID at check-in. Guests may establish credit within the Hotel with a valid credit card. Room and tax are due in full at check in for guests without a credit card.

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GEORGIA STATE CONFERENCE

March 15 – 17, 2013: Augusta, Georgia Augusta Marriott at the Convention Center, Two Tenth Street, Augusta, GA 30901

2013 GA STATE CONFERENCE REGISTRATION FORM

Name: __________________________________Chapter: _____________________________

Mailing Address: ______________________________________________________________ City: __________________________________ State: __________Zip:__________________

Telephone: (____) _______________________ Email:_______________________________

COMMITTEES: I would like to volunteer on one of the following committees for the Conference:

□ Resolutions □ Budget/Audit □ Credentials □ Outstanding Sigma

□ Law/Revisions □ Chapter Reports/Awards □ Time and Place □ Nominating/Elections

□ Conference Evaluation □ Necrology/Rededication □ Collegiate Affairs □ Grievance

REGISTRATION: (Please circle registration type for this form)

Postmarked by: Alumni Collegiate Sigma Beta Guest __ NOVEMBER 7 – DECEMBER 14 (Early Bird) __$125.00 __ $100.00 __ $83.00 __ $110.00

__ DECEMBER 15 – FEBRUARY 28 (Regular) __$135.00 __ $105.00 __ $83.00 __ $115.00

__ MARCH 1 – 10, 2013 (Late) __$145.00 __ $110.00 __ $83.00 __ $125.00

__ AFTER MARCH 10, 2013 (On-site) __$175.00 __ $150.00 __ $101.00 __ $150.00

To purchase Additional Event Tickets: Special Meal Requirements (circle one)

1. Miss Phi Beta Sigma Pageant $15 x _________ = _________ Diabetic or Vegetarian

2. Step Show $15 x _________ = _________

3. Hospitality Room (Friday) $ 5 x _________ = _________ Online registration available at:

4. Breakfast (Hospitality Room) $ 5 x _________ = _________ www.georgiasigmas.com

5. Awards Banquet $50 x _________ = _________ 6. Blue & White Dance $20 x _________ = _________ 7. Hospitality Room (Saturday) $ 5 x _________ = _________

8. Souvenir Bag $10 x _________ = _________

9. Gift For Souvenir Bag $10 x _________= _________

10. Awards Banquet (On-Site) $65 x _________= _________

TOTAL SUBMITTED $___________

Status (Please check the appropriate box) Life Member Alumni Collegiate Sigma Beta Delegate

Make Checks Payable to: Phi Beta Sigma Fraternity, Inc. (no personal checks are accepted; please make payments via money order, certified or chapter checks)

Mail Form & payment to: Bro. Russell Adams, Conf. Chair 303 High Chaparral Drive

Martinez, GA 30907

National Officer:

Regional Officer:

State Officer:

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GEORGIA STATE CONFERENCE

March 15 – 17, 2013: Augusta, Georgia Augusta Marriott at the Convention Center, Two Tenth Street, Augusta, GA 30901

2013 SOUVENIR JOURNAL ADVERTISING SUBMISSION FORM

Name: ___Chapter: Mailing Address: City: State: __________Zip:

Telephone: _Email

Check one: ( ) Inside Front Cover- $250 ( ) Inside Back Cover- $200 ( ) Full Page- $100.00 ( ) One-quarter Page- $35.00 ( ) One-half Page- $60.00 ( ) Patron- $5.00 per Name ( ) Business Card Size Ad -$25.00

Notes:

Payment MUST accompany contract and ads Ads MUST be in a WORD (.doc), GIF (.gif), JPEG (.jpeg) format, or PDF (.pdf) format Ads MUST be the same size as the amount of space purchased (1/2 page, full page, etc.) Please pay via Money Orders, Chapter or Certified Checks (no personal checks) Include an additional $10.00 fee for ads which are not in an electronic format. Make checks payable to Phi Beta Sigma Fraternity, Inc. February 15, 2013 is the deadline for receipt of advertising contracts.

Amount Enclosed: $__________________________

Return payment, submission form and Ad to:

Russell Adams, Conference Chairman 303 High Chaparral Drive Martinez, GA 30907

Email: rjadams1914@yahoo.com

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GEORGIA STATE CONFERENCE

PROPOSED CONFERENCE RULES Rule 1 The rules contained in the most current edition of Robert Rules of Orders Newly Revised, shall govern the conference in all cases to which there are applicable and in which they are not inconsistent with the constitution of Phi Beta Sigma Fraternity, Inc.

Rule 2 For admission to the main assembly hall, all brothers shall be required to wear or show the official conference badge/credentials issued by the Credentials Committee upon registration. Brothers will be designated to assist with this task.

Rule 3 Directly after the opening of the first business meeting, the Credentials Committee shall report the accurate number of financial delegates with proper credentials, and shall make supplementary reports during the conference.

Rule 4 Brothers that wish to address the session MUST identify himself at the microphone by giving his name and chapter before addressing the assembly.

Rule 5 It is preferred that motions offered by brothers be in writing, signed by the maker and by the person that seconds the motion. The form shall be forwarded directly to the desk of the State Secretary immediately after presentation. Forms shall be provided by the State Secretary. This rule is difficult for complex motions.

Rule 6 No delegate or brother may speak on an issue more than twice.

Rule 7 All records and other materials for the permanent record or printed proceeding must be typed (or neatly written in manuscript) and forwarded directly to the desk of the State Secretary immediately after presentation. Reports submitted electronically are preferred.

Rule 8 Any notices for announcements to the conference shall be in writing and signed by the person (or proper representation of the persons) under whose authority the announcement is issued, and shall be forwarded directly to the desk of the State Secretary immediately after presentation. Forms shall be provided by the State Secretary.

Rule 9 NO hats shall be worn during the main business sessions.

Rule 10 The use of profanity and smoking is prohibited during the main business sessions.

Rule 11 All cell phones, pagers, and other communication devices shall be either turned off or be on silent while business is in session. Please exit the main assembly hall if there is a dire need to use these while business is in session.

Rule 12 NO CAMPAIGN MATERIALS of any kind shall be placed in the main assembly hall.

“Culture for Service and Service for Humanity” – “The Fraternity of Choice”

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GEORGIA STATE CONFERENCE

March 15 – 17, 2013: Augusta, Georgia Augusta Marriott at the Convention Center, Two Tenth Street, Augusta, GA 30901

2013 STATE CONFERENCE CANDIDACY/NOMINATION FORM

Candidate Name: Chapter: Mailing Address: City: State: __________Zip:

Telephone: Email Office Seeking: Submitted By: The duties and qualifications for State Officers are the same as set forth in the Georgia State Constitution of

Phi Beta Sigma Fraternity, Inc. Please submit this form and a resume by February 15 2012, outlining service

to Sigma and professional experience. Any brother seeking candidacy must be financial nationally,

regionally and locally. Brothers nominated from the floor must be prepared to submit this form and requested

information to the Nomination/Election Coordinator.

Provide a brief statement and summary of experiences that qualify you to seek this position.

Return by February 15, 2013 to:

Brother Russell Adams, Conference Chairman

303 High Chaparral Drive

Martinez, GA 30907

Email: rjadams1914@yahoo.com

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Citation For Omega Chapter

Brother: ___________ Cause of Death: _______________________ Date of Death: _________

Place of Birth: ________ __ Date of Initiation: __

Chapter of Initiation: ___________ Current Chapter: __________________

Fraternity Card No.: ___________________________

Next of Kin: _______________________________________ Citation Submitted by: _____________________________________

Address: ________________________________________ Address: _______________________________________________

City/State/Zip:______________________________________ City/State/Zip:____________________________________ ________

Phone:____________________________________________ Phone:__________________________________________________

Return Completed Form(s) by February 15, 2013

Bro. Russell Adams, Conference Chairman 303 High Chaparral Drive

Martinez, GA 30907

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RESOLUTION FORM

(Attach Additional Sheets If Necessary) WHEREAS,

AND WHEREAS,

AND WHEREAS,

AND WHEREAS,

THEREFORE BE IT RESOLVED,

Chapter Date

Chapter President OR Initiating Brother Fraternity Card No.

RETURN COMPLETED FORM TO:

Bro. Russell Adams, Conference Chairman

303 High Chaparral Drive Martinez, GA 30907

FORM MUST BE POSTMARKED BY: February 15, 2013

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Request for a Change to State of Georgia

Constitution Form

I/We, , of the Chapter of the Phi Beta Sigma Fraternity, Incorporated,

wish to amend the State of Georgia Constitution and By-Laws by (circle appropriate number -only one

per form):

1. Inserting “certain words” in a “specific” place within the “existing” text.

2. Deleting “certain words” from a “specific” place within the “existing” text. 3. Deleting “certain words”: from a “specific” place within the existing text and in their place inserting “certain new words.”

4. Inserting a new paragraph (which does not now exist) between two existing paragraphs with the subsequent necessary renumbering. 4. Deleting existing paragraph with the subsequent necessary renumbering. 5. Substituting an already existing paragraph with an entirely new paragraph.

Present Wording in STATE CONSTITUTION or BY-LAWS: Article ; Section ; Paragraph

; Subsection states the following:

RETURN COMPLETED FORM TO:

Bro. Russell Adams, Conference Chairman 303 High Chaparral Drive

Martinez, GA 30907

RETURNED FORM MUST BE POSTMARKED BY: January 1, 2013

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From the Desk of Brother LaSella L. Hall, MBA GA State Director of Education Lasella.hall@yahoo.com (404) 422-2543

Calling All Collegiate Brothers!

Please apply for the Debate and Oratorical Contest to be held at the GA State Conference 2013 in

Augusta, Georgia

Debate Topic (Argue in the Affirmative and Negative) Education is the primary objective for attending universities. Many faculty and administrators at major colleges and universities have put forth the notion of the elimination of all fraternities and sororities, to increase focus and academic performance. Please share with us how these organizations are, or are not, still needed on major college and university campuses.

Oratorical Topic The three International Programs of Phi Beta Sigma Fraternity, Inc. (Education; Bigger and Better Business; and Social Action) are the life blood of the fraternity. The partnerships we establish with outside organizations, strengthens our International effort and the programs, and helps us reach the overarching goals of the fraternity. Please identify the potential impact these partnerships have on Phi Beta Sigma’s Programs, and how we can best utilize them to our advantage.

For more information and applications, please email Brother LaSella L. Hall, GA State Director of Education at lasella.hall@yahoo.com or phone (404) 422-243.

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Phi Beta Sigma Fraternity, Inc.

2013 GA State Conference

Service Project

“Addressing Teen Violence

Through Brotherhood, Scholarship & Service”

Please arrive early and join this forum where the fraternity and community

leaders will have a candid discussion about what can be done to combat teen

violence, and more importantly, what are we going to do to tackle this issue.

This event is Open to the Public

March 15, 2013 at 4:30 PM

Augusta Marriott at the Convention Center

Two Tenth Street, Augusta, GA 30901

For more Information, please contact Bro. Trae D. Johnson; Ga. State Director of Social Action at 770-843-1573 or traejohnson@hotmail.com

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State Conference Committees

Brothers, here are descriptions of the various committees of the Georgia State Conference. Committees are as follows: Publicity Committee Committee Chair The Publicity Committee shall be composed of the Director of Publicity and two other members appointed by the Director. This committee shall be responsible for the dissemination of news regarding the Fraternity during the year and at the Regional Conference. Committee on Collegiate Affairs Committee Chair The committee on Collegiate Affairs shall be composed of the Collegiate Affairs Director and two other members appointed by the Director. This committee shall keep the Fraternity and the Executive Board informed on the status of Collegiate chapters, and shall suggest programs and projects for development of such chapters. (Note: At least one of the committee members should be a collegiate brother.) Auditing Committee Committee Chair- The Auditing Committee shall be composed of no less than three (3) members. The books and accounts of the Treasurer shall be audited by the committee. The financial accounts of all other officers shall be examined by the Auditing Committee. The financial records of such officers must be submitted to the Auditing Committee on the first day of the Conference together with expense vouchers, bills, receipts, etc., reflection the receipts and disbursements of his office. The Auditing Committee shall report its findings to the State Conference. Law and Revision Committee Committee Chair The Law and Revision Committee shall be composed of not less that three (3) members. It shall review all proposed amendments to the Constitution and By-Laws and report its recommendations to the Conference. Grievance Committee Committee Chair The Grievance Committee shall be composed of not less than five (5) members. It shall review all grievances referred to the Conference by either chapters or members for disposition. It shall review all request for suspension or expulsion of members and for disciplinary action against chapter or members, and report its finds and recommendations to the Conference for disposition to be forwarded to the regional conference. Time and Place Committee Committee Chair- This committee will review and evaluate cities within the State to host future State Conferences.

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Credentials Committee Committee Chair The Credentials Committee shall be composed of not less than three (3) members. It shall review the credentials of every delegate to the Conference and prepare a list of official delegates and chapters for presentation to the Conference not later that the morning of the second day of the Conference. Resolutions Committee Committee Chair The Resolutions Committee shall be appointed by the Director at least thirty (30) days before the first session of the Conference. It shall be composed of not less than five members. Resolutions to be considered by the committee shall be submitted to the Secretary prior to the Conference, and the Secretary shall send all such resolutions when received, to the chairman of the committee. Any delegate may submit written resolutions to the Conference regarding any matter pertinent to the policies of the Fraternity on the first day of the Conference, by submitting such resolution to the Secretary. Such resolutions may deal with any matter other than the internal administration of the Fraternity. Such resolutions shall be referred to the Resolutions Committee. Committee on Omega Chapter Committee Chair The Committee on Omega Chapter shall report to the Conference the names of all members who have died since the last meeting of the Conference. It shall conduct a memorial service at the Conference for such deceased members. Conference Evaluation Committee Chair The Committee on Conference Evaluation will create and analyze data received from surveys completed by conference attendees. The committee will present their findings to the State of Georgia Executive Board for review. Outstanding Sigmas of the State/Region (OSSR) Committee Chair (TBD) The Committee on OSSR is comprised of OSSR members only. The committee will evaluate any applications received, and present their finding to the State Conference. Nominating Committees The Nominating Committee shall be composed of five (5) members. At least one of such shall be a Collegiate brother. Not more than one of the members elected shall be from the same chapter. The Nominating Committee shall prepare a slate of candidates for every office required to be filled by election by the Conference after a careful review of the qualifications of all members proposed as candidates for such offices.