the world bank for official use only€¦ · istanbul special provincial administration (ispa)...

Document of

The World Bank

FOR OFFICIAL USE ONLY

Report No: 58792-TR

PROJECT PAPER

ON A

PROPOSED ADDITIONAL LOAN

IN THE AMOUNT OF €109.8 MILLION

(US$150 MILLION EQUIVALENT)

TO THE

REPUBLIC OF TURKEY

FOR AN

ISTANBUL SEISMIC RISK MITIGATION AND EMERGENCY PREPAREDNESS PROJECT

MARCH 22, 2011

This document has a restricted distribution and may be used by recipients only in the

performance of their official duties. Its contents may not otherwise be disclosed without World

Bank authorization.

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CURRENCY EQUIVALENTS

(Exchange Rate Effective January 31, 2011)

Currency Unit = Turkish Lira

TL 1.61

US$ 1.367147

TL 2.20

€ 0.73145

=

=

=

=

US$ 1

€ 1

€ 1

US$ 1

FISCAL YEAR

January 1 – December 31

ABBREVIATIONS AND ACRONYMS

AF

AFAD

AYM

B/C

CEB

CPS

DA

DMC

EIB

EMP

ERR

FM

FMR

IBRD

IDA

IFI

IPCU

ISMEP

ISPA

ISR

JICA

MIS

NCB

ORAF

PDDEM

PDO

PRAM

SOE

Additional Financing

Disaster and Emergency Management Presidency

Istanbul Governorship Disaster Management Center

Benefit/Cost

Council of Europe Development Bank

Country Partnership Strategy

Designated Account

Disaster Management Center

European Investment Bank

Environmental Management Plan

Economic Rate of Return

Financial Management

Financial Monitoring Report

International Bank for Reconstruction and Development

International Development Bank

International Finance Institution

Istanbul Project Coordination Unit

Istanbul Seismic Risk Mitigation and Emergency Preparedness Project

Istanbul Special Provincial Administration

Implementation Status Report

Japan International Cooperation Agency

Management Information System

National Competitive Bidding

Operational Risk Assessment Framework

Provincial Directorate for Disaster and Emergency Management, Istanbul

Project Development Objective

Procurement Risk Assessment & Management

Statement of Expenditure

Vice President: Phillippe H. Le Houerou

Country Director: Ulrich Zachau

Sector Manager: Wael Zakout

Task Team Leader: Jolanta Kryspin-Watson

TURKEY

ISTANBUL SEISMIC RISK MITIGATION AND EMERGENCY PREPAREDNESS

CONTENTS

Project Paper Data Sheet .............................................................................................. i

Project Paper

I. Introduction ......................................................................................... 1

II. Background and Rationale for Additional Financing ............................. 1

III. Proposed Changes ................................................................................ 4

IV. Appraisal Summary.............................................................................. 7

Mandatory Annexes

1. Revised Results Framework and Monitoring Indicators ........................12

2. Operational Risk Assessment Framework ...........................................18

Optional Annexes

3. Procurement Plan ................................................................................22

4. Summary of Overall Retrofitting/Reconstruction ................................34

Program for Public Buildings in Istanbul

TURKEY

ISMEP – ADDITIONAL FINANCING

ADDITIONAL FINANCING DATA SHEET

Basic Information - Additional Financing (AF)

Country Director: Ulrich Zachau

Sector Manager: Wael Zakout

Team Leader: Jolanta Kryspin-Watson

Project ID: P122179

Expected Effectiveness Date: July 19, 2011

Lending Instrument: SIL

Additional Financing Type: Scale-up

Sectors: Sub-national government

administration (20%); Other social services

(10%); Health (20%); General education

sector (40%); General information and

communications sector (10%)

Themes: Natural disaster management (90%);

Other urban development (10%)

Environmental category: Partial Assessment

Expected Closing Date: December 31, 2014

Joint IFC:

Joint Level:

Basic Information - Original Project

Project ID: P078359 Environmental category: B

Project Name: Seismic Risk Mitigation Project Expected Closing Date: December 31, 2011

Lending Instrument: Specific Investment Loan Joint IFC:

Joint Level:

AF Project Financing Data

[ X] Loan [ ] Credit [ ] Grant [ ] Guarantee [ ] Other:

Proposed terms: The IBRD Flexible Loan with a Variable Spread Loan, Level repayment, with a

5.5 year grace period and 30 years to maturity.

AF Financing Plan (US$m)

Source Total Amount (US $m)

Total Project Cost:

Cofinancing:

Borrower:

Total Bank Financing:

IBRD

IDA

New

Recommitted

150.00

0.00

150.00

Client Information

Borrower: Republic of Turkey, İnönü Bulvarı No 36, 06510 Emek, Ankara, Turkey

Tel: (90 312) 204 7362

Fax: (90 312) 204 7366

Responsible Agency: Istanbul Project Coordination Unit (IPCU) of Special Provincial

Administration of Governorate of Istanbul, Tiyatro Caddesi No:16 Beyazit, Fatih, Istanbul,

Turkey

Contact Person: Yalcin Kaya

Tel:: (90 212) 518 5500

Fax: (90 212) 518 5505

ii

Email: [email protected]; www.ipkb.gov.tr

Istanbul Special Provincial Administration, Hırka-I Şerif Mah. Adnan Menderes Vatan Bulvarı,

No:64; Fatih, Istanbul, Turkey

Contact Person: Sabri Kaya

Telephone No.: (90 212) 455 4011

Fax No.: (90 212) 519 0813

Email: [email protected]

AF Estimated Disbursements (Bank FY/US$m)

FY 2012 2013 2014 2015

Annual 28.60 69.79 34.81 16.80

Cumulative 28.60 98.39 133.20 150.00

Project Development Objective and Description

Original project development objective:

The objective of the Project is to assist the Borrower improve the city of Istanbul‟s preparedness

for a potential earthquake, through enhancing the institutional and technical capacity for disaster

management and emergency response, strengthening critical public facilities for earthquake

resistance, and supporting measures for better enforcement of building codes.

There is no change proposed to the Project Development Objective for the additional loan.

Project description:

The components of the project remain unchanged.

The proposed additional loan will help finance the costs associated with scaled-up activities to

enhance project outcomes in three areas: (a) further strengthening institutional capacity in

emergency response under Component A (Enhancing Emergency Preparedness); (b) retrofitting

/ reconstruction of more public buildings under Component B (Seismic Risk Mitigation for

Priority Public Facilities); and, (c) additional project management support under Component D

(Project Management). Component C (Enforcement of Building Codes) remains in the project

as originally designed but no additional financing is foreseen.

Safeguard and Exception to Policies

Safeguard policies triggered:

Environmental Assessment (OP/BP 4.01)

Natural Habitats (OP/BP 4.04)

Forests (OP/BP 4.36)

Pest Management (OP 4.09)

Physical Cultural Resources (OP/BP 4.11)

Indigenous Peoples (OP/BP 4.10)

Involuntary Resettlement (OP/BP 4.12)

Safety of Dams (OP/BP 4.37)

Projects on International Waters (OP/BP 7.50)

Projects in Disputed Areas (OP/BP 7.60)

[X]Yes [ ] No

[ ]Yes [X] No

[ ]Yes [X] No

[ ]Yes [X] No

[X]Yes [ ] No

[ ]Yes [X] No

[ ]Yes [X] No

[ ]Yes [X] No

[ ]Yes [X] No

[ ]Yes [X] No

Does the project require any exceptions from Bank policies?

Have these been approved by Bank management?

[ ]Yes [X] No

[ ]Yes [ ] No

mailto:[email protected]

http://www.ipkb.gov.tr/

mailto:[email protected]

I. Introduction

1. This Project Paper seeks the approval of the Executive Directors of an additional loan in

an amount of €109.8 million (US$150 million equivalent) to the Republic of Turkey for the

Istanbul Seismic Risk Mitigation and Emergency Preparedness Project (Loan #4784-TU, Project

#P078359, hereafter “the original project”) to help finance the costs associated with scaled-up

activities to enhance the impact of the project. December 31, 2014 is proposed as the closing

date for the additional loan.

2. The additional loan provides the opportunity for the Istanbul Special Provincial

Administration (ISPA) to accelerate implementation of urgent and high priority seismic

retrofitting of key public buildings such as schools and hospitals. The following additional

adjustments to the project will also be made: a) a further extension of the closing date of the

original loan by 12 months until December 31, 2012, in order for additional retrofitting contracts

initiated under the original loan to be completed; b) reallocation of proceeds under the original

loan; c) amendment of the project results framework; and d) revision of the Procurement Plan

and National Competitive Bidding threshold for works.

3. There are no changes to the Project Development Objective (PDO). The objective of the

Project is to assist the Borrower in improving the city of Istanbul‟s preparedness for a potential

earthquake, through enhancing the institutional and technical capacity for disaster management

and emergency response, strengthening critical public facilities for earthquake resistance, and

supporting measures for better enforcement of building codes.

4. While the PDO has not changed, the words "and land use plans", as in the language of the

PDO included the original Project Appraisal Document, are being deleted for the purpose of

consistency with the legal agreement of the original project.

5. There are no changes to the project components, institutional arrangements or overall

design. The Borrower remains the Republic of Turkey, and the Implementing Agency is the

Istanbul Special Provincial Administration (ISPA) through its Istanbul Project Coordination Unit

(IPCU).

II. Background and Rationale for Additional Financing

6. Background. Turkey is highly vulnerable to natural disasters, particularly earthquakes.

Within the nation‟s high-risk context, Istanbul is most vulnerable due to its seismic-prone

location on the North Anatolian Fault, and its high population and commercial/industrial

densities. A study conducted by the Japan International Cooperation Agency (JICA) in 20021

assessed that such an event could result in up to 87,000 fatalities, 135,000 injuries and heavy

damage to 350,000 public and private buildings. Feasibility studies carried out under the project

indicate that about 30 percent of public facilities in Istanbul may collapse in a major earthquake.

1 Japan International Cooperation Agency [JICA]: The Study on a Disaster Prevention/Mitigation Plan in Istanbul

Including Seismic Microzonation in the Republic of Turkey; December 2002

2

7. The original loan amount for the project was €310 million (US$400 million equivalent).

It was approved on May 26, 2005, and became effective on February 3, 2006. As of February

2011, cumulative disbursements under the original loan are €245.58 million or about 80 percent.

8. In March 2010, the original project was restructured (level 2) to extend its closing date to

December 31, 2011, taking into account delays that had occurred during implementation,

especially due to difficulties experienced by contractors during the global financial crisis period.

In addition, the target value for the intermediate results indicator that measures the number of

key selected public facilities to be retrofitted/reconstructed was adjusted from about 840 to 550

buildings to reflect increased construction unit costs and the higher-than-anticipated number of

priority facilities requiring more expensive reconstruction rather than strengthening due to their

structural weakness.

9. The original project has been consistently rated Satisfactory in Implementation Status

Reports (ISR) with regard to Development Objectives and Implementation Progress. The project

does not have any unresolved fiduciary, environmental, social or safeguard issues, and is

compliant with all legal covenants.

10. Consistency with Country Partnership Strategy. The project is aligned with the current

Country Partnership Strategy (Report No. 42026-TR) and the Country Partnership Strategy

Progress Report (Report No. 51689-TR). The Country Partnership Strategy (CPS) recognizes

that “[…] Turkey is one of the most vulnerable countries to natural disasters but continues to

invest substantially in preparedness and mitigation.” Hence, emergency preparedness and

disaster risk mitigation are priorities under one of three main development pillars supported by

the Bank, i.e., in the broader context of efficient provision of high quality public services. The

CPS Progress Report acknowledges impact and achievements of the ISMEP project as well as

advancements Turkey has made in disaster risk mitigation and management.

11. Current Project Performance. As of February 2011, retrofitting and/or reconstruction of

595 public buildings have been completed, exceeding the current project target number of 550

buildings. The retrofitted/reconstructed schools serve over 500,000 students and teachers. The

strengthened and modernized or reconstructed hospitals/clinics serve about 1 million patients

annually.

12. Additional project achievements include: a) creation of a state-of-the-art Disaster

Management Center; b) strengthening of technical capacities of Istanbul emergency intervention

units (including health units and civil protection) through the provision of equipment and tools to

respond to emergencies; c) enhancement of staff skills and introduction of an IT-supported

system for building permit issuance to improve the enforcement of building code and land use

plans in pilot municipalities (Pendik and Bağcılar); d) training of engineers in seismic retrofitting

regulations and standards; e) the development of a digital inventory of cultural heritage buildings

in Istanbul under the authority of the Ministry of Culture and Tourism, the first in Turkey; and, f)

preparation of designs for the strengthening of three historical buildings.

13. Rationale for Additional Financing. The Bank has supported the Government of

Turkey in the reform of its legal and institutional framework for disaster management since

3

1999, starting with the Marmara Earthquake Emergency Reconstruction Project. In June 2009, a

significant milestone was achieved with the passing of legislation that created a national-level

Disaster and Emergency Management Presidency (AFAD) in the Prime Ministry, and associated

sub-national agencies within Provincial Governorships. Because of the strategic importance of

Istanbul, the Istanbul Provincial Directorate for Disaster and Emergency Management

(PDDEM), reorganized as a result of the new legislation, is a vital part of the institutional

framework for Turkey‟s emergency management system. Since its inception the project has

provided support to the Istanbul Governorship to enhance its disaster risk management and

emergency response and coordination functions and the results so far under the project are

significant. With the passing of the legislation, additional priority needs have been identified,

particularly in the areas of emergency planning, training of emergency personnel, establishing a

volunteer system and further increasing public awareness. These activities will be supported

under the scaled-up project.

14. The scale of the seismic retrofitting and reconstruction challenge in Istanbul is immense,

and no single project would be able to fully meet those needs. Fortunately, due to the success of

the project, there has been considerable interest from other financiers to also contribute to

Istanbul‟s efforts in this regard. In parallel to the Bank-financed project, ISPA is implementing,

through the ISMEP structure and processes, investments financed by the European Investment

Bank (EIB) of €300 million, and the Council of Europe Development Bank (CEB) of €250

million. The activities financed by these international institutions mainly focus on the

reconstruction of hospitals and schools. However, the available financing, particularly for urgent

retrofitting, still falls short of current needs and there is a strong rationale for the Bank and other

financiers to continue to support the scale-up of the ISMEP program such as through the

proposed additional loan. Considering the current program as a whole (i.e., EIB and CEB

financing, the original loan and the proposed additional loan), the investments carried out in

Istanbul for the seismic risk mitigation of public facilities will reach an impressive €970 million,

making it one of the largest single city seismic mitigation programs in the world. With a total of

946 facilities to be strengthened or reconstructed by the entire program, including those financed

by CEB and EIB, it is estimated that this combined financing may address the needs of about 50

percent of vulnerable public facilities in Istanbul. The summary of overall

retrofitting/reconstruction program for public buildings in Istanbul is included in Annex 4.

15. Rationale for Bank involvement. While the Government has been successful in securing

the participation and financing of other financial institutions to advance the seismic safety of

Istanbul, demand for the Bank‟s continued involvement in the project is high for three main

reasons: 1) supporting continuity and stability of the project‟s institutional, financial, fiduciary,

technical, and monitoring and evaluation frameworks given the growing scale of the overall

ISMEP program; and, 2) supporting ISPA in spearheading the retrofitting agenda to ensure that

Istanbul implements the most cost-effective overall seismic strengthening program; and 3) in

addition to the seismic risk mitigation investments, supporting complementary and essential

activities targeted at other critical pillars of disaster risk reduction, such as emergency

preparedness, institutional capacity building, and disaster management and coordination.

16. Benefits and Risks. The project has significant potential benefits in terms of improving

response to emergencies, protecting human lives and public assets, reducing injuries, and

increasing access to health services in the aftermath of a disaster. Indirectly, the project also

4

contributes to sustaining crucial economic activities in the commercial and industrial center of

Turkey, and consequently, making the country more resilient to crises caused by disasters.

17. Risks to the achievement of Project Development Objectives are low and are in detail

described in the attached Operational Risk Assessment Framework (ORAF) along with the

mitigation measures (see Annex 2). The overall risk of the project is low due to the fact that the

conceptual design and applied principles are based on the implementation of the ISMEP project

which has been highly regarded by other partners and countries.

III. Proposed Changes

18. Components. The project will continue to have four components, as per the original

project: (A) Enhancing Emergency Preparedness; (B) Seismic Risk Mitigation for Priority Public

Facilities; (C) Enforcement of Building Codes; and (D) Project Management. The description of

components A and B in the Loan Agreement is being updated to recognize the creation of the

Provincial Directorate for Disaster and Emergency Management (PDDEM), a legal successor of

the former Disaster Management Center (AYM), and to remove the types of expenditures to be

financed under component B (such as works and goods).

19. PDO. The proposed additional financing will not change the original Project

Development Objectives (PDO).

20. Supported activities. The additional loan will support the following scale-up activities

under the project:

Under Component A (Enhancing Emergency Preparedness) €28.0 million (US$38.15

million equivalent) of additional financing will be provided. This will contribute to the

following activities under the project: (i) updating of emergency response plans; (ii)

establishing a training and exercise program for disaster response, and provisions of

equipment; and (iii) establishing a sustainable disaster risk management volunteer system

and raising public awareness; and (iv) further support to technical capacities of first

responders; and (v) provision of adequate furnishing and equipment for the DMCs on the

European and Asian side of Istanbul.

Under Component B (Seismic Risk Mitigation for Priority Public Facilities), €79.20

million (US$108.85 million equivalent) of additional financing will be provided. It is

proposed that the scaled-up project will support the retrofitting of an additional 48

schools, hospitals and other public buildings, and the reconstruction of 1 hospital. The

additional loan will also support supervision of the retrofitting/reconstruction works,

feasibility studies and designs for facilities which are deemed vulnerable.

Under Component C (Enforcement of Building Codes), activities under the original

project will continue but no further scale-up is envisaged.

Under Component D (Project Management) €2.2 million (US$3 million equivalent)

equivalent will ensure efficient project coordination and management as well as

5

monitoring and evaluation of the scaled-up project, including an independent evaluation

by an external consultant of the whole ISMEP program.

21. Implementation arrangements. There are no changes to institutional, project

implementation, procurement, or financial management arrangements. There are no new

safeguard policies triggered for the additional loan. The Environmental Management Plan

(EMP) prepared for the original project has been reviewed and revised to reflect updates in

Turkish laws and regulations since the approval of the original loan. The EMP has been adopted

by the Borrower for use in all additional activities.

22. Amendments to procurement plans and extension of original loan. The additional loan

provides the opportunity for ISPA to accelerate implementation of urgent seismic retrofitting of

public buildings. During the preparation of the additional loan, IPCU has determined that

retrofitting of 75 schools can be accelerated to 2011 with Bank support. In order to facilitate this

acceleration of retrofitting contracts, it is proposed that some works will commence immediately

under the original loan. In order to make space in the procurement plan and disbursement

schedule of the original loan for these retrofitting contracts, the goods contracts related to

equipment supply and installation for ISPA‟s disaster management centers (one of which is

being financed under the original loan, the other by EIB financing), have been moved to the

additional loan and the funds „freed‟ in that way to be reallocated to works category to facilitate

the acceleration of the retrofitting of schools. Because the construction of the disaster

management centers was delayed due to circumstances beyond the control of ISPA and IPCU,

this approach has the added advantage of allowing the IPCU to better coordinate the equipment

contracting with the completion dates of the building contracts. This will ensure that the centers

are fitted with the best available technology at the time of their completion, and that the overall

integrity of the IBRD support for the crucial emergency coordination and management functions

is not compromised.

23. On this basis, the procurement plan for the original loan has been revised and coordinated

with the procurement plan for the additional loan. The revisions have been made in a way that

facilitates the shortest possible extension and earliest closure of the original loan, while ensuring

full disbursement of that loan. A limited extension of one year is necessary in order to ensure

that the retrofitting contracts commenced in 2011 can be fully completed prior to the closure of

the original loan.

24. Procurement threshold. The NCB works procurement threshold for the original loan is

proposed to be increased to US$15 million (i.e., NCB is applicable for works and non-consulting

services of less than US$15 million) to be consistent with the thresholds for the additional loan,

as a way to further facilitate the urgent retrofitting works in 2011.

25. Closing date extension. The closing date of the additional loan is proposed to be

December 31, 2014 to ensure all construction activities under the scaled-up project can be

completed. As described above, the loan closing date of the original loan will be extended by 12

months until December 31, 2012.

6

26. Modified Results Framework. A revised results framework is proposed for components

A, B, and C. For Component A (Enhancing Emergency Preparedness) the intermediate outcome

indicator will be revised to specifically account for the change in the institutional framework for

the disaster risk management and creation of the Provincial Directorate for Disaster and

Emergency Management (PDDEM), a legal successor of the former Disaster Management

Center (AYM).

27. For Component B (Seismic Risk Mitigation for Priority Public Facilities) the

intermediate outcome indicator will be revised to account for the increased number of public

facilities targeted for retrofitting or reconstruction. With the additional financing, an additional

49 buildings will be strengthened and/or reconstructed and the intermediate outcome indicator

will be revised from 550 buildings to 763.

28. The original Component C (Enforcement of Building Codes) is aimed at the

improvement of compliance with building codes and land use plans in two pilot municipalities.

However, such improvements which are articulated in the current Results and Monitoring

Framework as the intermediate outcome indicator for this component are not easily measurable

in absence of baseline data. The project activities in two district municipalities will create such a

baseline with the establishment of a digital building stock and land-use database to include

improvements in issuing building permits while increasing the transparency of the process.

Therefore, an intermediate outcome indicator for component C is modified to reflect the

measurable intermediate outcome of creation of an automated and transparent system in pilot

municipalities for building permit issuance and monitoring of compliance.

29. A results and monitoring framework for the complete project with the additional

financing and above revisions is included in Annex 1.

30. Disbursement. The additional loan will take advantage of the Bank‟s new flexible

disbursement categorizations. The proposed allocation by category for the additional loan is as

follows:

Category Allocated Amount

(in € M)

Percentage of Expenditures

to be financed

(a) Goods, Works and Technical

services

98.10 100%

(b) Consultant Services and

Training2

9.51 100%

(c) Incremental Operating Costs 2.19 100%

Total 109.80

31. In addition, in order to expedite retrofitting of public schools as described in paragraph

21 and 22 above, the original loan has been re-allocated as follows:

2 The amount for training and workshops is estimated at around US$750,000 as indicated in Annex 3.

7

Category

Current

Allocated

Amount

(in € M)

Proposed

Allocated

Amount

(in € M)

Percentage of

Expenditures to be

financed

(a) Works and Technical

Services

219.63 240.48 100%

(b) Goods 50.67 34.21 100%

(c) Consultant Services and

Training

34.70 30.31 100%

(d) Incremental Operating

Costs

3.00 5.00 100%

(e) Unallocated 2.00 --

Total 310.00 310.00

IV. Appraisal Summary.

32. Economic Analysis. The probability-weighted annual economic loss in Istanbul due to an

earthquake is estimated to be around US$384 million in a conservative loss scenario, and

US$595 million in the most likely loss scenario3. The reduction of this potential loss is the main

source of project benefits. Seismic risk mitigation efforts must be centered on reducing the

potential loss per year to the highest degree possible. It is expected that ISMEP will continue to

play a catalytic role in attracting further investment for the risk mitigation effort and that the

Government will continue investing in disaster mitigation after the project closes.

33. The estimated ERR of the proposed project is 12 percent in the conservative loss

scenario, and 23 percent in the most likely loss scenario, with a Benefit/Cost (B/C) ratio of about

1.09 (conservative scenario) and 1.66 (most likely loss scenario). If the probability of

earthquake occurrence is raised from 2 percent to 3 percent, the ERR will be 56 percent (with

B/C of 2.49).

34. Technical Analysis. All of the additional structures proposed to be included in the scaled-

up project were evaluated and selected using the original project criteria, and the buildings had

been included in ISMEP‟s long list of seismically vulnerable public facilities requiring

strengthening or reconstruction. The additional buildings selected to be retrofitted include: 12

schools, 2 hospitals, 30 health centers and 4 essential administrative buildings. The additional

loan will also finance the reconstruction of a Pediatric and Obstetrics Hospital that is deemed

unsuitable for retrofitting. The designs for most of the buildings proposed for

retrofitting/reconstruction under the scaled-up project are being finalized and will be ready by

end of March 2011. The project will also finance the development of final designs for the

remaining facilities to be retrofitted. Moreover, funding will also be provided for the feasibility

studies for other long-listed buildings (retrofitting of which will be financed outside of the

project) and supervision of works to ensure that both works and designs meet international

3 Loss scenarios are based on JICA Study (Japan International Cooperation Agency [JICA]: The Study on a Disaster

Prevention/Mitigation Plan in Istanbul Including Seismic Microzonation in the Republic of Turkey; December 2002)

8

seismic standards. The designs need to comply with the provisions of the latest building

retrofitting code and technical guidance developed during ISMEP project implementation.

35. Given limited resources and vast needs for vulnerability reduction investments,

retrofitting is considered the method of choice in terms of saving lives and efficiency of resource

use. For that reason, the original loan limited the financing of the reconstruction activities to 30

percent of works under component B. The large hospital complex in Ümraniye holds a strategic

position in the overall disaster management framework and requires reconstruction. To

accommodate this critical reconstruction, the limit on reconstruction for the entire project is

raised to 40 percent.

36. Cost Summary. The overall project cost financed by IBRD loans will increase from

US$400 million to US$550 million as per the table below:

Component Original cost (US$

million)

Additional loan

(US$ million)

Revised cost (US$

million)

A: Enhancing Emergency

Preparedness

73.46 38.15 111.61

B: Seismic Risk

Mitigation for Priority

Public Facilities

309.54 108.85 418.39

C: Enforcement of

Building Codes

7.00 -- 7.00

D: Project Management 8.00 3.00 11.00

Unallocated 2.00 -- 2.00

Total 400.00 150.00 550.00

37. Financial Management (FM). The FM arrangements for the project are highly

satisfactory as per the latest on-site supervision undertaken in January 2011. The project is in

compliance with loan covenants relating to the financial management. The IPCU has established

a reliable accounting and reporting system, and put in place sufficient internal control procedures

and good coordination mechanisms. To further strengthen its existing record keeping and

monitoring systems, IPCU developed a Management Information System (MIS) for the project,

which is fully functional. All procurement-related and technical data with respect to project

components and procurement packages are in the system. The finance unit entered corresponding

financial data and currently the MIS enables generation of standard project management reports.

This system will be strengthened further by the end of second quarter of 2011 through the

introduction of a module which will enable preparation of flexible reports for users.

38. The accounting records for the original loan are up to date and properly documented.

IPCU submits the FMRs on a timely basis in the agreed content and format. The FMRs for the

year-ended December 31, 2010 have been reviewed and found satisfactory. Treasury Controllers

issued a clean audit opinion on the project financial statements for the year ended 2009. IPCU is

adequately staffed with due care to the segregation of duties. The project will continue using

these arrangements for the financial management of the project and the additional financing.

9

IPCU will prepare separate quarterly FMRs for the original loan and the additional financing

portion, and will also prepare consolidated financial reports for the whole project upon request .

39. Disbursements. The Additional Financing Loan will disburse as the original Loan. It

will disburse through transaction-based disbursement methods that include: reimbursements with

full documentation, reimbursements on basis of Statements of Expenditures for small

expenditures with defined thresholds, payments against Special Commitments, direct payments

to third parties, and payments through the Designated Account.

40. To facilitate project implementation, a separate Designated Account will be opened at the

Central Bank of Turkey as for the original Loan. The Designated Account, which will be

managed by the IPCU, will be replenished on a quarterly basis, as needed. The total ceiling will

be limited to €10 million. The Designated Account will be audited annually in conjunction with

the audit of the project financial statements.

41. Disbursements will be made on the basis of full documentation for (i) contracts for goods

costing more than the equivalent of US$1 million each; (ii) contracts for works costing more

than the equivalent of US$15 million each; and (iii) services under contracts of more than the

equivalent of US$350,000 for each consulting firms and more than the equivalent of

US$100,000 each for individual consultants. Disbursements below these thresholds and for

expenditures against incremental operating costs and training would be made according to

certified Statement of Expenditure (SOEs).

42. For all expenditures financed under SOEs full documentation in support of the SOEs will

be retained in the IPCU for at least two years after the project closing date. This information will

be available for review by Bank missions during project supervision and by the projects auditors.

SOEs will be audited in conjunction with the annual audit of the project. Further instructions on

the size of the minimum application and on how funds will be withdrawn from this Loan will be

provided in the Disbursement Letter.

43. Financial Terms for Additional Financing. Additional Financing will be IBRD

Flexible Loan with a Variable Spread, Level repayment, 30 years maturity including a 5.5 years

grace period.

44. Procurement. Procurement for the proposed additional loan will be carried out in

accordance with the World Bank‟s “Procurement Guidelines: Procurement under IBRD Loans

and IDA Credits” published by the Bank in May 2004 and revised in October 2006 and May

2010; and "Consultant Guidelines: Selection and Employment of Consultants by World Bank

Borrowers" published by the Bank in May 2004 and revised in October 2006 and May 2010.

Works estimated to cost less than US$15 million equivalent per contract, and goods estimated to

cost less than US$1 million equivalent per contract, may be procured under contracts awarded on

the basis of National Competitive Bidding. Logistical and organizational services for training

will be procured under contracts awarded on the basis of National Competitive Bidding and

Shopping procedures. The short list of consultants for services estimated to cost less than

US$300,000 equivalent per contract may comprise entirely national consultants in accordance

with of paragraph 2.7 of the Consultant Guidelines. Procurement and selection methods and

10

their thresholds, as well as the Bank's prior review thresholds are provided in the Procurement

Plan dated 3 March 2011.

45. The NCB works procurement threshold for the original loan is proposed to be increased

up to US$15 million equivalent per contract to be consistent with the thresholds for the

additional loan. The contract signed under the original loan for the Consultancy Services for the

Design and Construction Supervision of Ümraniye Pediatric (formerly Koşuyolu) Hospital will

be financed under additional financing after closing of the original Loan.

46. The additional loan will be managed and implemented through the existing structure of

the IPCU. The procurement capacity of the IPCU was assessed and found satisfactory. The

IPCU has developed substantial procurement capacity and experience in preparation of bidding

documents, launching of contracts, record keeping, and managing and monitoring of contracts

during the implementation of the ISMEP project. The Procurement Risk Assessment &

Management (PRAM) tool was used for the additional loan. Based on the assessment conducted

in October 2010 and January 2011, the procurement risk for the additional loan is low.

Therefore, no mitigation measures are envisaged. However, considering that the same IPCU will

implement the projects financed by other IFIs, the capacity of the staff will be monitored closely.

The Procurement Plan for the additional loan was discussed and developed during the additional

financing preparation and is enclosed in Annex 3 (as of March 3, 2011). In addition, as

explained above, the procurement plan for the original loan has been updated.

47. Safeguard Policies. The original project is environmental category B and there are no

anticipated changes to the Safeguard Policies triggered under the project for which potential

environmental impacts have been assessed and an Environmental Management Plan (EMP) was

developed. Since project effectiveness, environmental monitoring has been carried out and t he

same process will be applied for the activities to be supported with the additional loan. The

project will not entail land acquisition or resettlement, as the retrofitting or reconstruction will

take place on existing sites and residential buildings are not in the scope of the project. The sites

are free of encroachments or squatters and there is no legal or illegal private use of these

properties, hence no resettlement or livelihood impacts are expected. The safeguard policy on

Cultural Property (O.P. 4.11) was triggered in the original project and will continue to be

triggered under the additional financing due to a potential inclusion of structures classified as

cultural heritage buildings, or their location in proximity to such assets. The EMP includes the

review of current regulations and practices and incorporates the appropriate mitigation measures.

48. Environment. The scope of the additional works to be financed under the scaled-up

project will be similar to the original project. Since a detailed EMP document was prepared by

the IPCU and approved by the Bank during the preparation of the original project , the same

document will be used for the additional loan with some minor revisions limited to updating of

the referenced national environmental regulations. The revised EMP was reviewed by the Bank

and found adequate. The EMP was disclosed on the Istanbul Governorship IPCU website on

December 3, 2010, and in Info Shop on January 26, 2010.

49. Social. Based on site visits and screening of sub-project activities during the additional

financing preparation mission, it was reconfirmed that there will be no land acquisition or

resettlement, as all project physical activities will be carried out on existing sites and structures.

11

Therefore, OP/BP4.12 has not been triggered. A system for regular results monitoring and

evaluation was established in the project to strengthen implementation. The finding of an impact

evaluation conducted indicates that the project has achieved significant progress in generating

public awareness on risk and emergency preparedness.

50. Under the project, social mobilization measures are implemented as part of the overall

communications plan designed to promote awareness, consensus building, and buy-in of the

public and stakeholders for mitigation measures. Some of the lessons learned from the original

project and incorporated in the scaled-up project include the understanding that the government‟s

role is to coordinate and provide enabling policies for emergency preparedness at the individual,

community, and national levels, including the municipalities and private sector; the project must

comply with due process principles including transparency, accountability, efficiency, and

probity during implementation to ensure public buy-in; expectations from retrofitting of public

buildings should be kept realistic; and stakeholder participation, including participatory

consultation meetings, should be carried out on a regular basis.

51. Institutional Arrangements. Based on the good performance of the current

implementation model, the same institutional arrangement will be applied for the activities

proposed under the additional loan. The IPCU, which is organizationally located under the

Governorship of Istanbul Special Provincial Administration (ISPA) and responsible for day-do-

day implementation activities, has been performing very well and manages not only the Bank-

financed project but also parallel public building retrofitting/reconstruction programs financed by

the EIB and CEB. The IPCU has a proven track record and recently increased its staffing to

accommodate the needs of this large investment program and its planned scale-up.

52. Exceptions. The additional loan does not require any exceptions to Bank policies.

12

Annex 1: Results Framework and Monitoring

TURKEY: Istanbul Seismic Mitigation and Emergency Preparedness Project Revised Results Framework

PDO Project Outcome Indicators Use of Project Outcome Information

Current Proposed Current Proposed Current Proposed

To assist the Borrower in improving the city of Istanbul‟s preparedness for a potential earthquake, through enhancing the institutional and technical capacity for disaster management and emergency response, strengthening critical public facilities for earthquake resistance, and supporting measures for better enforcement of building codes.

No change.

Key public facilities are retrofitted to resist a major earthquake; skills and technical capacities of the relevant emergency response units are strengthened; building code enforcement and compliance with land use plans are improved.

Key public facilities are retrofitted to resist a major earthquake; skills and technical capacities of the relevant emergency response units are strengthened; the transparency and efficiency of building permit issuance in two pilot municipalities are improved.

Formulate public policies and programs for seismic risk mitigation in the country risk-prone areas.

No change.

Intermediate Outcomes Intermediate Outcome Indicators Use of Intermediate Outcome Monitoring

Current Proposed Current Proposed Current Proposed

Component A:

Capacity of the provincial and municipal public safety organizations in Istanbul to respond to major disasters is enhanced; coordination between regional emergency response agencies, as well as

No change.

Component A:

New communication system is installed and fully operational in emergency response facilities. Emergency management information and communication systems are installed and used in

No change. No change.

Component A:

Assess effectiveness of the systems and training through a day-to-day application and mock exercises. Define additional training needs. Support municipal and provincial governments

No change.

13

between the Istanbul authorities and the national government are improved.

daily operations. The Governorship Disaster Management Center (AYM) is strengthened. The public safety units are provided with the adequate emergency response equipment. The relevant agencies and volunteer groups are trained.

The Provincial Directorate for Disaster and Emergency Management (PDDEM) is strengthened with better technical and coordination capacities. No change. The relevant agencies and volunteer groups are trained and public awareness campaigns reach out to Istanbul population.

with decision-making tools. Performance may feed into institutional changes in emergency management.

Component B:

Key selected public facilities are retrofitted in order to ensure their operation in the aftermath of a disaster.

No change

Component B:

Around 550 public buildings retrofitted/reconstructed. Vulnerability assessment of selected cultural heritage buildings completed.

Around 763 public buildings are retrofitted/reconstructed. No change.

Component B:

Replication on the national scale of the methodology for the prioritization and strengthening of public facilities, based on transparent criteria. Exposure and wider use of new seismic strengthening techniques by engineering and construction industry. Informed decisions on retrofitting/reconstruction of lifelines and vital infrastructure.

No change.

14

Increased donor awareness of need and opportunities to invest in protection of cultural assets.

Component C:

Better enforcement of building codes and progress made in implementation of land use plans in selected municipalities.

Improved efficiency and transparency of building permit issuance process in two pilot municipalities.

Component C:

Improvement in compliance with building codes and land use plans in selected Istanbul municipalities. Voluntary accreditation and training of engineers has started.

Creation of a digital data-base of building stock and land use; established IT-based system for building permit issuance procedure which increases the process transparency, accountability, efficiency and will enable monitoring of compliance with building codes and land-use plans in two pilot Istanbul municipalities. Voluntary certified training of about 3,000 engineers.

Component C:

Revised policies and procedures for improved code enforcement.

No change.

15

Arrangements for results monitoring

Project Outcome Indicators

Baselines Target Values Data Collection and Reporting

Orig

inal

20114 (At AF Appraisal)

YR 2012

YR 2013

YR 2014

Frequency and

Reports

Data Collec-

tion Instru-ments

Respon-sibility

for Data

Collect-ion

Current Proposed

Key public facilities are retrofitted to resist a major earthquake; skills and technical capacities of the relevant emergency response units are strengthened; building code enforcement and compliance with land use plans are improved.

Key public facilities are retrofitted to resist a major earthquake; skills and technical capacities of the relevant emergency response units are strengthened; the transparency and efficiency of building permit issuance in two pilot municipalities are improved.

_ 595 public buildings are retrofitted/reconstructed; back-up emergency management center established; digitized building stock database is established in pilot municipalities.

634 public facilities are retrofitted/reconstructed; the Istanbul main emergency management center is constructed and operational; automated and transparent system for building permit issuance in pilot municipalities is established.

709 public facilities are retrofitted/reconstructed; emergency response units are adequately equipped and emergency response plans revised; the process of building permit is automated, transparent and allows for the compliance monitoring.

All targeted 763 public buildings retrofitted/reconstructed; emergency response units are adequately equipped and trained and emergency response plans tested.

Bi-annual reports

Project data-base IPCU reports

IPCU

Intermediate Outcome Indicators

Current Proposed

Component A: New communication system is installed and fully operational in emergency response facilities. Emergency management information and communication

Component A: No change No change.

_ The communication system is installed in the back-up emergency management center. Emergency management information and communication systems

The communication system is installed in the main emergency management center. Emergency management information and communication systems

The communication system is installed and personnel trained in the main emergency management center. Emergency management information and communication systems

The communication system is fully operational in the main and back-up emergency management centers. Emergency management information and communication systems

Bi-annual reports

Project data-base IPCU reports

IPCU

4Target value at time of AF appraisal becomes the revised baseline.

16

systems are installed and used in daily operations. The Governorship Disaster Management Center (AYM) is strengthened. The public safety units are provided with the adequate emergency response equipment. The relevant agencies and volunteer groups are trained.

The Provincial Directorate for Disaster and Emergency Management (PDDEM) is strengthened with better technical and coordination capacities. No change. The relevant agencies and volunteer groups are trained and public awareness campaigns reach out to Istanbul population.

are installed and used in daily operations in the back-up emergency management center. The PDDEM is staffed and equipped with basic technical capacities and tools for coordination and disaster management. The training program for students, teachers, parents, administrators, and relevant agencies was conducted; public website developed; volunteers registered/

are installed in the main emergency management center. The PDDEM has developed training and exercise program. The civil protection and emergency health units are provided with adequate emergency response equipment. Safe Life Campaign continues in public media and agencies.

are installed and personnel trained in the main emergency management center. The PDDEM has updated emergency response plans. Safe Life training and campaign carried out for 75,000 participants. Volunteer system under the Governorship established.

are installed and used in daily operations of the main and back-up emergency management centers. The PDDEM is strengthened with better technical and coordination capacities.

Component B: Around 550 public buildings retrofitted/reconstructed. Vulnerability assessment of selected cultural heritage buildings completed.

Component B: Around 763 public buildings retrofitted/reconstructed. No change.

- 595 public buildings are retrofitted/reconstructed.

Vulnerability assessment of selected cultural heritage buildings completed.

634 public buildings are retrofitted/reconstructed.



17

Component C: Better enforcement of building codes and progress made in implementation of land use plans in selected municipalities.

Component C: Creation of a digital data-base of building stock and land use; established IT-based system for building permit issuance procedure which increases the process transparency, accountability, efficiency and which will enable monitoring of compliance with building codes and land-use plans in two pilot Istanbul municipalities. Voluntary certified training of about 3,000 engineers.

- IT equipment is procured and installed; certificates for data security (ISO 27001) received by pilot municipalities; data digitization is in progress. 1,500 engineers trained.

Document management system established; building permit process is optimized (automated and document flow is more efficient and transparent). Municipal call centers established in both municipalities. 2,500 engineers trained.

Voluntary certified training provided to about 3,000 engineers.

18

Annex 2: Operational Risk Assessment Framework (ORAF)

TURKEY: Istanbul Seismic Mitigation and Emergency Preparedness Project

Project Development Objective(s)

The objective of the project is to assist the Borrower in improving the city of Istanbul’s preparedness for a potential earthquake, through enhancing the institutional and technical capacity for disaster management and emergency response, strengthening critical public facilities for earthquake resistance, and supporting measures for better enforcement of building codes.

PDO Level Results Indicators:

1. Key public facilities are retrofitted to resist a major earthquake. 2. Skills and technical capacities of the relevant emergency response units are strengthened. 3. The transparency and efficiency of building permit issuance in two pilot municipalities are improved.

Risk Category Risk

Rating Risk Description Proposed Mitigation Measure

Project Stakeholder Risks

Stakeholder

L5

The key stakeholders are the central Government, the ISPA and the public. The risk to the achievement of the PDO is a reversal of the current commitment to disaster vulnerability reduction in Turkey, and Istanbul in particular.

The Bank will continue to maintain established dialog by sharing with the government world-wide experience from vulnerability reduction programs (e.g., through the activities supported by the Global Facility for Disaster Reduction and Recovery) and provide the best practice in this area through the engagement of top experts to provide implementation support to project

5 L: Low

19

Project beneficiaries/ stakeholders may withdraw support if a major seismic event occurs during project implementation and causes some damages to retrofitted/reconstructed buildings.

stakeholders. During project implementation the IPCU will manage the expectations of the stakeholders by provision of information on possible structural behavior of buildings affected by major seismic forces with and without mitigation measures. The lessons from other countries can serve as examples. This outreach is part of the implementation of public awareness activities.

Implementing Agency Risks (including FM & PR Risks)

L

Major changes in the IPCU’s management and staffing turnover may negatively affect project performance. A departure from the established structure and procedures is unlikely.

The Bank will continue monitoring the implementation and will recommend increasing IPCU staff capacity in the area(s) where and when weaknesses are observed.

Project Risks

Design

L

The investments under the project support several sectors and institutions and there is a risk of competing needs and political interference involved in decisions regarding priority public buildings to be retrofitted/reconstructed (e.g., needs of health sector vis a vis education sector to strengthen schools or hospitals, etc.).

The Bank has confirmed with ISPA the selected vulnerable buildings to be strengthened/retrofitted during the appraisal. The methodology for the establishment of the priority list follows the one applied in the original project preparation and is based on a set of clear vulnerability and feasibility criteria. The well-functioning multi-sectoral Project Steering Committee chaired by the Istanbul Governor has been

20

instrumental in mitigating this risk and will continue the same level of involvement and the scope of authority. Any changes to the agreed list will be approved by the Project Steering Committee and the Bank, and be in accordance with the agreed criteria.

Social & Environmental

MI6

The project triggers the Safeguard Policies on the Environmental Assessment (OP 4.01) and Cultural Property (OP 4.11). There is a risk that IPCU and contractors may fail to adhere to Bank Safeguards Policies.

The Bank reviewed the preliminary list of the investments to be financed by additional loan to screen them vis a vis Bank policies. During the implementation, the monitoring will follow the requirements and standards stipulated in the EMP. The social aspects and impact will continue to be closely monitored as part of project supervision.

Program & Donor

L

The other institutions financing in parallel public building retrofitting/reconstruction in Istanbul within the implementation framework of ISMEP project include the EIB and CEB. The risk is that the coordination with other financers may not be effective.

The IPCU has a solid track record of coordinating the contributions from different IFIs. The additional loan provides for the continued support of IPCU core functions, including donor coordination and financial management. In addition, the Government Steering Committee will play a key role in regard to coordinating various financing sources.

Delivery Quality

L

Involvement in the project of a number of institutions (e.g.,

The Bank assessed the implementation capacity and

6 MI: Medium driven by impact

21

the Governor’s Office, ISPA, Provincial Directorates of Health, Education, Culture, Public Works, PDDEM, IPCU) may seem to add to the complexity of the design.

technical solutions during the preparation of the additional loan and found them satisfactory. It will monitor it during project implementation through bi-annual supervision missions, and continuous supervision support relevant by country office staff.

Overall Risk Rating at Preparation

Overall Risk Rating During Implementation

Comments

L L

This is additional financing to an ongoing operation. The design and institutional set-up of the ISMEP project, which has been consistently rated as Satisfactory (DO and IP), will be maintained. The IPCU under the Special Provincial Administration is experienced in the implementation of Bank-supported project and works well in close cooperation with other institutions. (Ministerial Provincial Directorates, AFAD, etc.). The Government is fully committed to the disaster risk reduction agenda.

22

Annex 3: Procurement Plan

I. General

1. Project Information

Country : Turkey

Borrower : Republic of Turkey

Project Name :

Loan No : LN-8033-TU

Implementing Agency : Istanbul Special Provincial Administration

2. Bank's Approval Date of the Procurement Plan: Original: 03 March 2011

3. Date of General Procurement Notice: 16-Mar-2011

4. Period Covered with this Procurement Plan: 03 March 2011 - 31 December 2012

II. Goods and Works and Non-consulting services (Technical Services)

1. Prior Review Threshold : Procurement decisions subject to Prior Review by the Bank as stated in Appendix 1 to the

Procurement Guidelines.

Procurement

MethodPrior Review Threshold

None of the NCB contracts is subject to

prior review

None of the NCB contracts is subject to

prior review

Direct

ContractingAll contracts are subject to prior review

PROCUREMENT PLAN

ISTANBUL SEISMIC RISK MITIGATION AND EMERGENCY PREPAREDNESS PROJECT

Initial Release No.1.0

Procurement Method Threshold

ADDITIONAL FINANCING

Istanbul Seismic Risk Mitigation and Emergency

Preparedness Project Additional Financing

International

Competitive

Bidding (ICB)

Contracts valued ≥$ 1,000,000 - Goods

and related technical services

All contracts are subject to prior review

Contracts valued ≥$ 15,000,000 -

Works and Non-consulting services

National

Competitive

Bidding (NCB)

Contracts valued < $1,000,000 - Goods

and related technical services

Contracts valued < $15,000,000 -

Works and Non-consulting services

Shopping

Contracts valued <$ 100,000 - Goods

and related technical services None of the Shopping contracts is subject to

prior reviewContracts valued < $ 100,000 - Works

and Non-consulting services

No threshold

23

III. Selection of Consultants

1. Prior Review Threshold : Selection decisions subject to Prior Review by the Bank as stated in Appendix 1 to the

Consultant Guidelines

Selection

Method

Quality and

Cost Based

Selection

(QCBS)

Least Cost

Selection

(LCS)

Fixed Budget

Selection

(FBS)

Selection

Based on

Consultants

Qualification

(CQS or CQ)

Single Source

Selection of

Firms (SSS)

-

- One in five post-review contracts will be reviewed during ex-post review of the Bank.

2. Short list comprising entirely of national consultants: Short list of consultants for services estimated to cost less

than US$300,000 equivalent per contract, may comprise entirely of national consultants in accordance with provisions

of paragraph 2.7 of the Consultant Guidelines.

No threshold All contracts are subject to prior review

Contracts valued ≥ $ 100,000. TORs of the all individual

contracts are subject to Bank's prior review.

All single source selection of Individual Consultants are

subject to Bank's prior review.

Individual

Consultants

(IC)

No threshold

The short list for financial management, audit, procurement or legal contracts financed by the project, even

those are below the prior review threshold, shall be sent to the Bank for prior review.

Contracts valued ≥$ 350,000

No threshold

No threshold

No threshold

Contracts valued <$ 200,000

Selection Method Threshold Prior Review Threshold

None of the CQS contracts is subject to prior review

24

IV. Any Other Special Procurement Arrangements:

V. Procurement Packages with Methods and Time Schedule

- The estimated costs in the attached tables (sheets) include all the taxes (including VAT).

- The contract for (No.CB1.4C) "Consultancy Services for Design and Supervision of Kosuyolu Pediatric Hospital"

was signed under the original Loan and it will be financed under the Additional Financing Loan for the Supervision

Services of Umraniye Pediatric and Maternity Hospital (Contract no. AF-WB1-Yapim-1) after closing of the Original

Loan (Ln: 4784 TU). The contract will be amended to incorporate the "Fraud and Corruption" and "Bank's Standard

Audit Clause" in General Conditions of the Contract as per the requirement of the Bank's Procurement Guidelines

revised in May 2010.

- Bank’s revisions in the Anti-corruption Guidelines, and cross-debarment of the firms due to May 2010 Procurement

and Consultant Guidelines will be applicable to all contracts. The IPCU shall incorporate necessary provisions into the

NCB documents in this regard. Latest NCB-Works documents available in the ECA-Procurement web-site shall be

used.

- Logistic and organizational services required for the International and National Symposium, Seminars, Workshop,

and other training programs shall be procured by Shopping procedures if the contract size is less than US$100,000

equivalent.

- In case of very large training programs, exceeding the threshold of US$100,000 equivalent the procurement would be

advertised at least 30 days in advance in the national or international press as appropriate, and bidding documents

agreed by the Bank will be used. All contracts exceeding the threshold of US$100,000 equivalent will be subject to

Bank’s prior review.

- Prequalification of bidders in accordance with Paragraph 2.9 of the Procurement Guidelines will apply only for the

Contract No. WBAF-WB1-Yapim-1, Umraniye Pediatric and Maternity Hospital

- Domestic preference in accordance with Paragraph 2.55 and Appendix 2 of the Procurement Guidelines will not

apply.

- Logistical and organizational services for training shall be procured under contracts awarded on the basis of National

Competitive Bidding and Shopping procedures. training activities in the form of study tours, or participating in National

or international workshops and training programs shall be procured in accordance with the procedures agreed with

the Bank.

- For the contracts No: AF-GA5.1.1-10 and No: AF-CA1.2 Bank's no-objection will be obtained for the procurement

method for each individual contract before initiating the procurement.

- Training activities not involving procurement will be initiated after obtaining Bank's no-objection for each individual

case.

- Project Incremental Operating Costs shall be procured in accordance with the procedures and thresholds specified

in this Procurement Plan.

25

Turkey - Istanbul Seismic Mitigation and Emergency Preparedness Project Additional Financing

Procurement Packages with Methods and Time Schedule

Initial Release No.1.0 1 2 3 4 5 6 9 10 11 (Estimated Time Schedule)

Cate

gory / C

om

ponen

t

Item

No.

Contract Number Description Typ

e

Number of items/

sub-package

s

Procurem

en

t M

eth

od

(#c)

Method of Bank review

Prior or Post (#b)

Prequalification/ Short Listing

(BD/RFP) Bidding Contract Execution

Invit

ati

on-

Evalu

ati

on a

nd

R

ecom

men

dati

on

(BD/RFP) Preparation

Bid / Proposal Invitation -Preparation- Opening-Evaluation-Award

Contract Signing

Date

Contract Comple-

tion Date

G Goods

Enhancing Emergency Preparedness (Component A)

1

Upgrading of Emergency Communication System

AF-GA.1.1 Communication Equipment for Public Agencies

G 1 NCB Post

Review N.A March-11

April 11- June 11

July-11 Dec.-11

AF-GA.1.2 Microwave Links for DMC

G 1 NCB Post

Review N.A June-11

July 11- August 11

September-11

April-12

AF-GA.1.3

Radio Related Equipment for Hasdal DMC (European Side)

G 1 NCB Post

Review N.A June-11

July11- August 11

September-11

March-12

AF-GA.1.4

PBX and IP Phones for Akfırat DMC (Anatolian Side)

G 1 NCB Post

Review N.A March-12

Apr 12- May 12

June-12 Dec.-12

AF-GA.1.5 Radio Related Equipment for Akfırat DMC

G 1 NCB Post

Review N.A June-12

Jul 12 - Aug 12

September-12

March-13

26

(Anatolian Side)

2

Disaster Management Information System

AF-GA.2.1

Back up of Kandilli Earthquake Monitoring System

G 1 NCB Post

Review N.A April-11

May 11- Jun 11

July-11 Dec.-11

AF-GA.2.2

Akfırat DMC (Anatolian Side) IT Related Equipment

G 1 ICB Prior

review N.A April-12

May 12 - Jul 12

August-12 February

-13

AF-GA.2.3

Akfırat DMC (Anatolian Side) Audio Video Related Equipment

G 1 ICB Prior

review N.A March-12

Apr 12 - Jun 12

July-12 Nov.-12

3

Support to Develop Operational Capability for PDDEM

AF-GA.3.1

Procurement of Mobile Command and Control Vehicle

G 1 ICB Prior

Review N.A May-11

Jun 11 - Aug 11

September-11

Sept.-12

AF-GA.3.2 Akfırat DMC (Anatolian Side) Furnishing

G 1 NCB Post

Review N.A April-12

May 12 - Jun 12

July-12 Nov.-12

4

Upgrading Emergency Response Capacity

AF-GA.4.1

Water Purification Systems

G 1 ICB Prior

Review N.A March-11

Apr 11 - Jun 11

July-11 July-12

AF-GA.4.2 Mobile Surgery Hospital

G 1 ICB Post

Review N.A March-12

Apr 12 - Jun 12

July-12 July-13

Bid Group 01

AF-GA.4.3.1 Water Rescue Equipment

G 4 NCB Post

Review N.A May-11

Jun 11 - Jul 11

August-11 March-

12 AF-GA.4.3.2

Flood Rescue Equipment

27

AF-GA.4.3.3 K-9 Search and Rescue Equipment

AF-GA.4.3.4 Mountaineering Equipment

AF-GA.4.4

Procurement of Vital Data Transfer and Monitoring System for Emergency Health Services

G 1 ICB Prior

Review N.A March-11

Apr 11 - Jun 11

July-11 Dec.-12

Bid Group 02

AF-GA.4.5.1 Disaster Tents

Dec.-11 AF-GA.4.5.2 Camp beds G 3 NCB Post

Review N.A February-11

Apr 11 - June 11

July-11

AF-GA.4.5.3 Zodiac Rescue Boats

5

Materials and Equipment for Public Awareness Campaign

AF-GA5.1.1-10

Procurement of Training Materials and public awareness campaign materials (will be procured as required)

G 10 NCB/

S Post NA 2011-2014 2011-2014

2011-2014

Dec.-14

AF-GA5.2.1-5

Procurement of Training Materials and public awareness campaign materials for Disaster Related Institutions (AFAD, MoPWS, etc)

G 5 Shopp

ing Post NA 2011-2014 2011-2014

2011-2014

Dec.-14

6

Materials and Equipment for Neighborhood Volunteers

28

AF-GA.6.1

Search and Rescue Equipment for Local Disaster Volunteers

G 1 NCB Post

review N.A June-11

Jul 11 - Aug 11

Sep-11 April-12

AF-GA.6.2

Search and Rescue Equipment for Local Disaster Volunteers

G 1 NCB Post

review N.A June-12

Jul 12 - Aug 12

Sep-12 April-13

AF-GA.6.3

Radio Set and Related Equipment for the Local Disaster Volunteers

G 1 NCB Post

review N.A June-11

Jul 11 - Aug 11

Sep-11 June-12

Goods Subtotal

W WORKS

Seismic Risk Mitigation for Public Facilities (Component B)

1 Reconstruction of Hospitals

AF-WB1-Yapım-1

Ümraniye Pediatric and Maternity Hospital

W 1 ICB Prior

review April 2011 - August 2011

April 2011 - August 2011

September 2011-

December 2011

January-12

Dec.-13

2 Strengthening of Hospitals and Clinics

AF-WB2-Gucl-Onar-1 Hospital 1 W 1 NCB Post

review NA

April 2011 - May 2011

June 2011- September

2011

October-11

March-13

AF-WB2-Gucl-Onar-2 Hospital 2 W 1 NCB Post

review NA

July 2011 - August 2011

September 2011-

December 2011

January-12

June-13

AF-WB2-Gucl-Onar-3 Healthcare Centers (10 Units)

W 1 NCB Post

review NA


September 2011-

October 2011

November-11

July-12

29


W 1 NCB Post

review NA

October 2011 -November

2011

December 2011-

January 2012

February-12

October-12


W 1 NCB Post

review NA

December 2011-January

2012

February 2012- March

2012 April-12 Dec.-12

3 Strengthening of Public Schools

Bid Group 01

AF-WB3-Gucl-Onar-1

Retrofitting and Repair Works of Educational Facilities(6)

W 2 NCB Post

review N.A May-12

June 2012- June 2012

July-12 January-

13

AF-WB3-Gucl-Onar-2

Retrofitting and Repair Works of Educational Facilities(6)

4

Reconstruction / Strengthening of Essential Administrative Buildings

AF-WB4-Gucl-Onar-1 4 Administrative Buildings

W 1 NCB Post

review NA


September 2011 -

October 2011

November-11

October-12

Works-Sub

Total

30

CS CONSULTANT SERVICES

CA Enhancing Emergency Preparedness (Component A)

1 Design and Implementation of Public Awareness Campaign

AF-CA1.1

Consultancy Services for Design and Implementation of Public Awareness Campaign

CS 1 QCBS Prior

review January 2012- March 2012

February 2012- March

2012

April 2012- June 2012

July-12 June-14

AF-

CA1.2

Consultancy Services for the Training of Target and Neighborhood Groups & Consultancy services for the Evaluation of the overall ISMEP Financing

CS Multiple QCBS/CQS

(#b) Post

review 2011-2014 2011-2014 2011-2014 2011-2014 2014

2 Support to Develop Operational Capability for Governor Disaster Management Center

AF-CA2.1

Technical Support to Operational Capability for PDDEM

CS 5 IND Post

Review 2011-2014 2011-2014 2011-2014 2011-2014 2014

AF-

CA2.2 Consultancy for GIS-DMIS-IT Integration CS 1 QCBS

Prior review

January 2012- March 2012

January 2012- March

2012

April 2012- June 2012

July-12 July-14

AF-

CA2.3 Preparation of Strategic Plans for Disaster Management

CS 1 QCBS Prior

review November 2011-

January 2012

December 2011-

January 2012

February 2012- April 2012

May-12 April-14

AF-

CA2.4 Pilot Study for Disaster and Emergency Plan of Public Institutions (schools, etc.)

CS 1 CQS Post

Review June 2011-July

2011 June 2011-July 2011


August-11 July-12

AF-

CA2.5 Consultancy Services for the Model of the Accreditation of the Volunteers

CS 1 QCBS Post

Review July 2011-

August 2011 July 2011-

August 2011 September 2011- November 2011

December-11

Dec.-12

AF-

CA2.6 Consultant for Design of Disaster Exercises and M&E of results

CS 2 IND Post

Review April-11 April-11 June-11 July-11 Dec.-11

31

CB Seismic Risk Mitigation for Public Facilities (Component B)

1

Preparation of Design for Strengthening/Reconstruction of Key Facilities and Supervision of Retrofitting/Reconstruction Works

CB1.4C

(#d)

Consultancy Services for Design and Reconstruction Supervision of Koşuyolu Pediatric Hospital (only the Supervision Phase is financed under the original loan within this PP)

CS 1 QCBS Prior

review

1- 16.04.2008 2- 07.05.2008 3- 22.06.2008

1- 22.06.2008

1- 23.06.2008 2- 07.08.2008 3- 03.12.2008

10-Feb-09 Dec.-14

AF-

CB1.1

Consultancy Services for Retrofitting/Reconstruction of Public Buildings Including Hospital, Schools and Administrative Buildings in İstanbul

CS 1 QCBS Prior

review July 2011-



December-11

November-14

AF-

CB1.2 Preparation of Retrofitting Design of Public Buildings

CS 1 QCBS Prior

review June 2012-



December-12

November-14

CB Carrying out of National Disaster Studies and Assessments

AF-

CB2.1 Support to National Disaster Studies and Assessments

CS 1 2011-2014 2011-2014 2011-2014

Consultancy-Sub Total

32

T TRAINING

TA 1 Enhancing the knowledge and Capacity of IDED and other institutions for Emergency Preparedness

AF-

TR1.1 Training and workshop for Istanbul Disaster and Emergency Management Directorate (PDDEM) Staff and other relevant entities

TR 4 Shopping Post

Review NA NA

2011-2014

2011-2014

2011-2014

AF-

TR1.2 Workshop for Istanbul Disaster and Emergency Management Directorate (PDDEM) and other Public Facilities

TR 6 Shopping Post

Review NA NA

2011-2014

2011-2014

2011-2014

TB 2 Seismic Risk Mitigation for Public Facilities

AF-

TR2.1 Training and Workshop for Public Entities Staff or Seismic Risk Mitigation TR 5 Shopping

Post Review

NA NA 2011-2014

2011-2014

2011-2014

Training-Sub Total

D 10 Project Management

1

AF-IND-01….-

10

IPCU Incremental Operating Costs including IPCU staff salaries (excluding government employees) and staff per diems and lodging as well as travel costs for field trips related to the implementation of the project, supplies, utilities, sanitary cleaning, communication and security cost including internet, transport costs for training of IPCU staff, seminars, training and workshops, office equipment, hardware and software, furniture and M&O including fuel, service and car insurance for vehicles and procurement/leasing/renting of vehicles.

OC Multiple NA Post

review NA NA

2011-1014

2011-1014

2014

Project Management Costs Subtotal

GRAND TOTAL

34

Annex 4: Istanbul Seismic Mitigation and Emergency Preparedness Project

Summary of Overall Retrofitting/Reconstruction Program for

Public Buildings in Istanbul as of February 2011

1. The ISMEP program has established a methodology for prioritizing public buildings in

need of seismic strengthening. Using this methodology, about 12,000 public sector structures

(including bridges and other structures) in Istanbul were analyzed and an ini tial long list of 1,599

facilities for which vulnerability assessments would be carried out, was established. The long

list was created on the basis of “facilities”, which may include multiple physical structures rather

than individual “buildings”, as it was intended that the subsequent vulnerability assessments and

feasibility studies would also be conducted on the basis of complete facilities. The methodology

used by ISMEP is described in detail in the original ISMEP Project Appraisal Document.

2. During project implementation, studies have been carried out under the project to further

refine the screening and analysis of public sector buildings in Istanbul. As a result, the long list

of the public facilities under ISMEP program has been adjusted to account for the fact that some

of the buildings in the original list had already been retrofitted or reconstructed using other

government budget financing, while additional vulnerable buildings have also been identified.

The revised list (Table 1) of public facilities requiring strengthening is provided below.

Table 1: ISMEP program seismic strengthening needs – long list (as of February 2011)

Type Of Facility Number of Facilities (*)

Schools 1200

Hospitals 45

Polyclinics and Health Centers 110

Dormitory Buildings 13

Social Service Buildings 12

Administrative Buildings 116

Historical Buildings 80

Total 1576

(*) The actual number of buildings or structures in need of strengthening will be determined after the

feasibility study of each complete facility is finalized.

Feasibility Studies

3. Given that funding is not yet available to meet ISMEP‟s entire needs, additional selection

criteria, including weighting and prioritizing, have been used to further prioritize facilities in

need of strengthening, to ensure that the highest priority facilities would be addressed first. So

far, of the 1,576 facilities identified for seismic strengthening, feasibility studies have been

initiated for a total of 1,146 facilities. For 746 of these facilities, the feasibility studies are

complete and designs have been prepared. The remainder of the feasibility studies and designs

are at various stages of completion.

35

Retrofitted or Reconstructed Buildings

4. According to the completed feasibility studies of 746 facilities, retrofitting was found to

be feasible at 527 facilities. For the remainder (219 facilities), reconstruction will be necessary.

Of the 527 facilities for which retrofitting is expected, works have been completed at 450

facilities. Moreover, 12 facilities are currently under construction and 2 facilities are under

procurement (Table 2).

Table 2: Summary of completion status for retrofitted facilities

RETROFITTED BUILDINGS

Type Of Building COMPLETED ONGOING TENDER STAGE TOTAL

Facility Building Facility Building Facility Building Facility Building

Schools 413 514

413 514

Hospitals 6 12 2 10 1 4 9 26

Polyclinics and

Health Centers 5 5 6 7

11 12

Administrative

Buildings 13 27 3 4 1 5 17 36

Dormitory

Buildings 6 20

6 20

Social Service

Buildings 7 12 1 3

8 15

Total 450 590 12 24 2 9 464 623

5. Feasibility studies have shown that retrofitting is not feasible at 219 facilities and

reconstruction is the preferred option. Out of these 219 facilities, reconstruction works have been

completed at 46 public facilities, while 53 facilities are currently under reconstruction and 18

facilities are under procurement (Table 3).

Table 3: Summary of completion status for reconstructed facilities

RECONSTRUCTED BUILDINGS

Type Of Building COMPLETED ONGOING TENDER STAGE TOTAL


Schools 45 45 51 53 15 15 111 113

Hospitals - - - - 1 1 1 1

Polyclinics and

Health Centers 1 1 - - 1 1 2 2

Administrative

Buildings - - - - - - - -

Dormitory

Buildings - - - - 1 6 1 6

Social Service

Buildings - - 2 6 - - 2 6

Total 46 46 53 59 18 23 117 128

36

Overall Seismic Risk Mitigation Program

6. At the current time, given the level of funding available, it is estimated that 763 facilities

(946 buildings) will be retrofitted or reconstructed under the overall framework of ISMEP. Of

these, 604 facilities (763 buildings) are to be financed by World Bank loans and 159 facilities

(183 buildings) are to be financed by other IFIs. A detailed table reflecting IPCU‟s plans is

below.

Table 4: Overall Seismic Risk Mitigation Program

Type of Building

World Bank

(Original Loan) Other IFIs

7

World Bank

(Additional

Financing)

Total


Schools Retrofitting 488 589 12 12 500 601

Reconstruction 13 13 149 149 162 162

Hospitals Retrofitting 9 26 1 16 2 2 12 44

Reconstruction 2 2 1 1 3 3

Polyclinics

and Health

Centers

Retrofitting 11 12 30 30 41 42


Dormitories Retrofitting 7 20 7 20

Reconstruction 2 7 2 7

Social Service

Buildings

Retrofitting 7 15 7 15

Reconstruction 2 6 2 6

Administrative

Buildings

Retrofitting 16 31 1 5 4 4 21 40


Total 555 714 159 183 49 49 763 946

Need for Further Financing to Meet Outstanding Needs

7. In summary, IPCU estimates that there are 1,576 facilities in the long list of public

facilities that may require seismic strengthening and therefore should be subject to vulnerability

assessments. In 746 of these facilities, feasibility studies have already been completed and

retrofitting vs. reconstruction needs have been identified. It is estimated that 763 facilities (946

buildings) will be retrofitted/reconstructed with available financing. IPCU therefore estimates

that additional funding will be needed for 813 facilities (detailed below), in order to complete the

seismic strengthening program in Istanbul.

7 EIB and CEB

37

Table 5: Outstanding needs (as of February 2011)

Type of Facility

ISMEP program total

list

Covered by Current

IFI8s financing

Outstanding Facilities to

be financed

Number of Facilities Number of Facilities Number of Facilities

Schools 1200 662 538

Hospitals 45 15 30

Polyclinics and Health Centers 110 43 67

Dormitories 13 9 4

Social Service Buildings 12 9 3

Administrative Buildings 116 25 91

Historical Buildings 80 80

Total 1576 763 813

8 World Bank, EIB and CEB

the world bank for official use only€¦ · istanbul special provincial administration (ispa)...

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