the use of the whiteboard
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Presentation of "How to use a whiteboard"TRANSCRIPT
The use of the whiteboard
How to Effectively Use the Whiteboard to Facilitate Discussions
People get together for discussions to make decisions, draw up action plans or to get
agreement on certain matters. For discussions to be effective, different views
must be heard and understood. A whiteboard with multiple colored markers and a
whiteboard eraser are an effective means to
facilitate such a discussion.
The first challenge is to keep the meeting focused on its objectives and the desired outcomes. While you may
have informed the participants of them beforehand and also presented this at the beginning of the meeting, the first action you want to take is to write these on the whiteboard before the meeting starts. By doing this, if
and when the meeting gets distracted, point back to the
objectives to get the meeting back on
track.
The second challenge in these meetings is to capture all the points
discussed and to consider them all in finalizing the outcome. Discussions are
normally unstructured and there is a tendency for
people to ramble. As points are being made, capture
each of them on the whiteboard.
Once the obvious topics have been handled, then look at the issues. Issues
need to be discussed and resolved by the participants. If they
cannot be resolved, then action items need to be
included to follow through.
Using the whiteboard with multiple colored markers and the eraser can significantly improve your role as a
facilitator. It typically also leaves the participants with a feeling that all their input has been considered. At the
end of the meeting, you can pretty much document the points and actions that have already been written on the whiteboard. To top it off, you will find that it is a
more fun experience to facilitate discussions this way.
The irony is that goods that are designed to have a short user-lifespan, such as regular
whiteboard markers, cost considerably more, 70% more in the case of regular whiteboard markers compared to the
AusPen.
Interactive Whiteboards are phenomenal tools. Don't know what an interactive
whiteboard is? Perhaps you've heard of some of their brand names - SMART Board, ActivBoard, eBeam, Mimio, and Webster are
some of the most widely used at this time.