the university of vermont board of trusteestrustees/board_mtgs/meetings/2015_may/may_2015_b… ·...

THE

UNIVERSITY

OF

VERMONT

Board of TrusteesMay 15–16, 2015

The University of Vermont May 15-16, 2015 Board Book

*Some documents may have page numbers displayed that do not correspond to their page number in this PDF.

Table of Contents Name of Document PDF Page Number

Board of Trustees Meeting Schedule ............................................................................................... 4 President’s Memo ............................................................................................................................ 6 Tabular Summary of Strategic Action Items ................................................................................... 8 Meeting Schedule with Agendas ................................................................................................... 10

COMMITTEE OF THE WHOLE

Meeting Agenda ............................................................................................................................. 14 Executive Summary ....................................................................................................................... 16 Draft February 6, 2015 Meeting Minutes ...................................................................................... 18

Board Chair’s Report ........................................................................................................ 32 Appendix A – Committee on Board Governance Charge ................................................. 33 Appendix B – Presidential Housing Work Group Charge ................................................ 34

Alumni Association President’s Report ......................................................................................... 35 Faculty Senate President’s Report ................................................................................................. 37 Graduate Student Senate President’s Report ................................................................................. 39 Staff Council President’s Report ................................................................................................... 42 Student Government Association President’s Report .................................................................... 43 Consent Agenda ............................................................................................................................. 46

Appendix A – Amended Conflict of Interest Policy ......................................................... 47 Annual Strategic Capital Planning Update .................................................................................... 55

EDUCATIONAL POLICIES AND INSTITUTIONAL RESOURCES

Meeting Agenda ............................................................................................................................. 56 Executive Summary ....................................................................................................................... 58 Draft February 6, 2015 Meeting Minutes ...................................................................................... 61

Appendix A – Equal Employment Opportunity/Affirmative Action Policy Statement.... 68 Appendix B – Equal Opportunity in Ed. Programs & Activities & Non-Harassment ...... 71

Academic Excellence Goal # 8: Increase Enrollment in Graduate & Professional Programs ....... 74 Consent Agenda ............................................................................................................................. 86

Appendix A – Proposed Changes to College of Medicine (COM) Faculty Handbook .... 88 Appendix B – Proposed Changes to the Diversity Statement ........................................... 90

Memo Regarding Proposed Changes to COM Faculty Handbook ................................................ 92 Educational Policies and Institutional Resources Committee Work Plan ..................................... 94

BUDGET, FINANCE AND INVESTMENT

Meeting Agenda ............................................................................................................................. 95 Executive Summary ....................................................................................................................... 97 Draft April 13, 2015 Meeting Minutes ........................................................................................ 101 Consent Agenda ........................................................................................................................... 108

The University of Vermont May 15-16, 2015 Board Book

*Some documents may have page numbers displayed that do not correspond to their page number in this PDF.

FY 2016 General Fund Budget Proposal ..................................................................................... 113 Appendix A – Total Projected Operating Budget FY 2015 & FY 2016 ......................... 114 Appendix B – Comparison to FY 15 & Review of Major Assumptions for FY 16 ....... 116 Appendix C – FY 2016 General Fund Budget Proposal ................................................. 120 Appendix D – Comparison of Student Costs, FY 2015 - FY 2016................................. 121 Appendix E – FY 2016 Proposed Room/Meal Rates and Fees ...................................... 122 Appendix F –Tuition & Cost of Attendance Comparator Data ...................................... 123

Net Asset Balances as of June 30, 2014 Adjusted for Potential STEM Encumbrance ................ 131 Budget, Finance and Investment Committee Work Plan ............................................................. 132 VERMONT AGRICULTURAL COLLEGE BOARD

Meeting Agenda ........................................................................................................................... 133 Executive Summary ..................................................................................................................... 134 Draft February 7, 2015 Meeting Minutes .................................................................................... 135

UNIVERSITY OF VERMONT BOARD

Meeting Agenda ........................................................................................................................... 136 Executive Summary ..................................................................................................................... 137 Draft February 7, 2015 Meeting Minutes .................................................................................... 138

FULL BOARD

Meeting Agenda ........................................................................................................................... 140 Draft March 16, 2015 Meeting Minutes ...................................................................................... 141

Appendix A – Standing Committees Assignments Chart ............................................... 148 Appendix B – Other Committees and Work Groups Assignments Chart ....................... 149 Appendix C – University Bylaws ................................................................................... 150 Appendix D – Resolution Regarding Delegation of Board Authority ............................ 158

Consent Agenda ........................................................................................................................... 162 Appendix A – Conflict of Interest Policy ....................................................................... 169 Appendix B – Proposed Changes to COM Faculty Handbook ....................................... 177 Appendix C – Proposed Changes to the Diversity Statement ......................................... 179

REPORTS

Grant and Contract Awards ......................................................................................................... 181 Provost’s Report .......................................................................................................................... 192 Annual Research Report .............................................................................................................. 195 Annual Graduate Education Report ............................................................................................. 205 Annual Academic Advising Report ............................................................................................ 211 Capital Projects Progress Report ................................................................................................. 213 Report of the Curricular Affairs Committee of the Faculty Senate ............................................. 217 Wilbur Trust Investment Pool Review......................................................................................... 227

THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE

BOARD OF TRUSTEES MEETING SCHEDULE

May 15-16, 2015

Dudley H. Davis Center

590 Main Street, Burlington, Vermont

Friday, May 15, 2015

8:00 a.m. – 11:30 a.m. COMMITTEE OF THE WHOLE Silver Maple Ballroom (401) 11:45 a.m. – 1:15 p.m. LUNCH

1:30 p.m. - 3:30 p.m. BUDGET, FINANCE AND INVESTMENT COMMITTEE

Silver Maple Ballroom, (401) 1:30 p.m. - 3:30 p.m. EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES

COMMITTEE

Livak Ballroom (417-419)

3:45 p.m. – 5:15 p.m. COMMITTEE OF THE WHOLE Silver Maple Ballroom (401)

Saturday, May 16, 2015 7:30 a.m. - 8:00 a.m. VERMONT AGRICULTURAL COLLEGE BOARD

Chittenden Bank Room (413) 7:30 a.m. - 8:00 a.m. UNIVERSITY OF VERMONT BOARD

Boulder Society Room (411) 8:00 a.m. – 10:30 a.m. BOARD OF TRUSTEES

Livak Ballroom (417-419)

http://www.uvm.edu/~cmncmnt/

Office of the President

May 6, 2015

From: E. Thomas Sullivan, President To: Board of Trustees Re: Annual Board Meeting, May 15-16, 2015 Enclosed are materials related to next week’s Board of Trustees meeting. Standing Committees of the Board will meet throughout the day on Friday. Over the noon hour, we will attend a groundbreaking ceremony for the STEM Complex (lunch provided following the ceremony). The UVM and Vermont Agricultural College Boards will meet on Saturday, followed by the Full Board. All meetings will be held in the Dudley H. Davis Center.

Commencement activities begin Saturday evening with the Honorary Degree dinner and continue through lunch on Sunday following the main graduation ceremony. This year’s celebration will mark our 214th Commencement Exercise. I hope your schedule will permit you to attend as many events as possible.

Appended to this memo is a tabular summary that offers a succinct overview of all strategic action items coming before the Board. The summary, the individual committee meeting agendas, and accompanying memos provide an excellent overview of key issues and decisions before the Board. Rather than review individual agendas, I want to draw your attention to several key University-wide strategic discussion and action items before the Board:

• The Committee of the Whole will meet two times (under a single agenda with recess at time certain). At the Friday morning session, in addition to routine reports from each of the Governance Leaders, the Committee will receive a report from UVM Foundation President and CEO Rich Bundy. Vice President Tom Gustafson will offer an update on strategic capital planning and our academic presentation will showcase Alternative Spring Break (ASB) and feature four ASB student leaders who will discuss their participation in ASB and how it has enhanced their overall educational experience. Time is reserved for an executive session at the end of the morning session to discuss contracts with action anticipated following.

The Committee will reconvene on Friday afternoon in executive session to discuss contracts and the evaluation of a public officer. Action is anticipated following.

• The Educational Policy & Institutional Resources (EPIR) Committee will convene on Friday afternoon and be asked to consider action items endorsed by the Faculty Senate, a proposed amendment to the College of Medicine Faculty Handbook, and to adopt revisions to the

University’s statement on Why Diversity is an Academic and Institutional Strategic Priority. The Committee will receive a presentation on Academic Excellence Goal #8 which calls for increasing enrollment in graduate and professional programs. Time will be reserved to address questions pertaining to the Provost’s report and annual reports on Research, Graduate Education and Academic Advising.

• The Budget, Finance & Investment (BFI) Committee will convene on Friday afternoon to

review and discuss the administration’s recommended FY 2016 budget, including tuition and student fees and room and meal rates. Included as attachment 3 in the Committee section of the meeting materials is a detailed memorandum outlining the budget proposal. The Committee will be asked to amend its prior authorization of the Chiller Plant Expansion Project as the original estimate was generated prior to detailed planning for the STEM Complex and student housing projects were underway. Vice President for Finance and Treasurer Richard Cate will offer updates on the University’s post-retirement medical benefits plan and its financial impact on the Statement of Net Position and efforts to gather information to inform a future discussion about the merits of a Minimum Liquidity Policy. The Committee will receive a report from the Investment Subcommittee and consider recommended action items.

• The UVM Board and Vermont Agricultural College Board will convene on Saturday

morning and elect their officers for the year.

• At the Full Board meeting on Saturday morning, an opportunity for public comment will be offered followed by committee reports from meetings held the previous day as well as from meetings held off-cycle. The Full Board will act on the consent agenda of recommended action items.

• Lastly, I would like to call to your attention each of the reports provided in the last section of

the Board book. Chair Debbie McAneny, Leslie and I will host a cocktail reception on Friday night at the Waterman Manor, at which senior leaders, deans and committee liaisons have been invited to join us. We look forward to seeing everyone next week.

TABULAR SUMMARY OF STRATEGIC ACTION ITEMS Board of Trustees, May 15-16, 2015

NOTE: “Strategic” in this context is defined as a matter that has significant strategic, fiduciary, or policy implications for UVM.

ITEM COMMITTEE EXECUTIVE SUMMARY

STRATEGIC, POLICY OR FIDUCIARY IMPLICATIONS

RELATED MATERIALS

PRESENTER(S)

Trustee Conflict of Interest Policy

Committee of the Whole

As recommended by the Audit Committee, amendment to include language clarifying where questions relate to the policy may be directed.

Fiduciary; Policy Attachment 7 &; Appendix A

Audit Chair Rocheleau

Presidential Evaluation


Annual performance and compensation review

Fiduciary, Strategic Attachment 7 Board Chair McAneny

College of Medicine Faculty Handbook

Educational Policy & Institutional Resources

Adoption of amendments to Handbook establishing a new Faculty Scientist Pathway

Policy Attachment 3; Appendix A & Attachment 4

College of Medicine Dean Morin

Diversity Statement Educational Policy & Institutional Resources

Adoption of revised statement on Why Diversity is an Academic & Institutional Strategic Priority to incorporate tenets from Our Common Ground and better align with sustained efforts regarding strategic diversity engagement.

Strategic, Policy Attachment 3; Appendix A

Vice President Heading-Grant

*Executive Session items not included except for annual presidential evaluation

TABULAR SUMMARY OF STRATEGIC ACTION ITEMS Board of Trustees, May 15-16, 2015

NOTE: “Strategic” in this context is defined as a matter that has significant strategic, fiduciary, or policy implications for UVM.

ITEM COMMITTEE EXECUTIVE

SUMMARY STRATEGIC, POLICY OR FIDUCIARY IMPLICATIONS

RELATED MATERIALS

PRESENTER(S)

FY 2016 General Fund Budget; Tuition, Fees

Budget, Finance & Investment

Resolutions seeking approval of General Fund budget and proposed tuition, room and board, and fees

Strategic; Fiduciary Attachments 2 & 3; Appendices A-F

Provost Rosowsky; Vice President for Finance Cate; Budget Director Citarella

Chiller Plant Expansion Project


Resolution amending prior authorizations related to expenditures for Chiller Plant Expansion Project

Fiduciary Attachments 2 & 4 Vice President for Finance Cate; Director of Capital Planning Vaughan

*Executive Session items not included except for annual presidential evaluation

UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE

BOARD OF TRUSTEES May 15-16, 2015

The Dudley H. Davis Center 590 Main Street

Burlington, Vermont Friday, May 15, 2015 8:00 a.m. – 11:30 a.m. COMMITTEE OF THE WHOLE

Silver Maple Ballroom, 401 Dudley H. Davis Center Item Discussion Leader Time

Call to Order 8:00 a.m. Approval of the February 6, 2015 meeting minutes Debbie McAneny 8:00-8:03 Chair’s Report Debbie McAneny 8:03-8:08 President’s Report Thomas Sullivan 8:08-8:13 Foundation CEO & President’s Report Rich Bundy 8:13-8:33 Alumni Association President’s Report Kristina Pisanelli 8:33-8:38 Faculty Senate President’s Report Julie Roberts 8:38-8:43 Graduate Student Senate President’s Report Lane Manning 8:43-8:48 Staff Council President’s Report Renee Berteau 8:48-8:53 Student Government Association President’s Report Aya AL-Namee

Jason Maulucci 8:53-8:58

Action Items • Resolution Approving Amended Trustee Conflict of

Interest Policy • Resolution Approving Contract with SymQuest

Group, Inc.

Dale Rocheleau Richard Cate

8:58-9:08

Acknowledgement of Grants and Contract Awards Report

Debbie McAneny 9:08-9:10

Annual Strategic Capital Planning Update Tom Gustafson Bob Vaughan

9:10-9:30

Break 9:30-9:40 Academic Presentation Alternative Spring Break

Laura Megivern Hannah Martin Emily Howe Sarah Richardson Shannon Smith

9:40-10:10

Executive Session* Debbie McAneny 10:10-11:15 Other Business • Resolution Authorizing Sale of Property • Resolution Regarding On-Campus Student Housing


Recess 11:30 a.m. * The Chair will entertain a motion to enter into executive session for the purpose of discussing

contracts. Action is anticipated following executive session. 11:45 a.m. – 1:15 p.m. STEM GROUNDBREAKING/LUNCH Cook Life Sciences Building Plaza

1:30 p.m. – 3:30 p.m. BUDGET, FINANCE AND INVESTMENT COMMITTEE


Call to Order 1:30 p.m. Approval of the April 13, 2015 meeting minutes David Daigle 1:30-1:35

Report of the Investment Subcommittee • Endowment Performance Update • Asset Allocation Update • Socially Responsible Investing Advisory Council

Update • Resolution Reaffirming Divestiture from Sudan

Don McCree Claire Burlingham

1:35-1:50

Resolution Approving Investment Advisor Contract Don McCree 1:50-1:55 Vice President’s Report • Third Quarter General Fund Budget to Actuals

Richard Cate Alberto Citarella

1:55-2:05

GASB 45: Update on Post-Retirement Medical Benefits (discussion)

Richard Cate 2:05-2:25

Minimum Liquidity Policy (discussion)

David Daigle Richard Cate

2:25-2:35

Capital Projects (action) • Resolution Authorizing Expenditures for Chiller Plant

Expansion Project

Richard Cate Bob Vaughan

2:35-2:45

FY 2016 Budget • Overview of Total Operating Budget • FY 2016 General Fund Budget Proposal • Resolutions Approving:

• FY 2016 Tuition Rates • FY 2016 Room/Meal Rates • FY 2016 Student Fees • High School Tuition Rates • General Fund Budget

David Rosowsky Richard Cate Alberto Citarella

2:45-3:25

Other Business* • Review of Work Plan

David Daigle 3:25-3:30

Adjorn 3:30 p.m.

1:30 p.m. – 3:30 p.m. EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE

Livak Ballroom, 417-419 Dudley H. Davis Center Item Discussion Leader Time

Call to Order 1:30 p.m. Approval of February 6, 2015 meeting minutes Bill Botzow 1:30-1:35 Provost’s Report Q&A Routine and Annual Reports • Annual Research Report • Annual Graduate Education Report • Annual Academic Advising Report • Capital Projects Progress Report

David Rosowsky Richard Galbraith Cindy Forehand Brian Reed Bob Vaughan

1:35-2:05

Update on the University Marketing Effort David Rosowsky 2:05-2:10 Academic Excellence Goal # 8 Increase Enrollment in Graduate & Professional Programs

Cindy Forehand 2:10-2:40

Report by the Faculty Senate Curricular Affairs Committee Chair

Cathy Paris 2:40-2:45

Action Items • Resolution Approving a Minor in Art • Resolution Approving a M.S. Degree Program in

Complex Systems and Data Science • Resolution Approving an Undergraduate Certificate

in Teaching English to Speakers of Other Languages (TESOL)

• Resolution Approving a Food Systems Ph.D. Program

• Resolution Approving a Pre-Actuarial Academic Certificate

• Resolution Adopting “Faculty Scientist Pathway” Amendment to College of Medicine Faculty Handbook

• Resolution Approving Revised Diversity Statement

Cathy Paris Rick Morin Wanda Heading-Grant

2:45-3:00

Tuition for High School Student Enrollment at UVM Cynthia Belliveau Beth Taylor-Nolan

3:00-3:15

Career Services Work Group Update Frank Cioffi 3:15-3:20 Other Business* • Review of Workplan

Bill Botzow 3:20-3:30

Adjourn 3:30 p.m. *Executive Session as needed. 3:45 p.m. – 5:15 p.m. COMMITTEE OF THE WHOLE


Reconvene 3:45 p.m. Executive Session* Debbie McAneny 3:45-4:15 Other Business • Resolution Approving Dining Contract


Executive Session* Debbie McAneny 4:20-5:05 Other Business • Resolution Regarding Presidential Evaluation and FY

2016 Compensation


Adjourn 5:15 p.m. *The Chair will entertain a motion to enter executive session for the purpose of discussing contracts and the evaluation of a public officer. Action is anticipated following each of the executive sessions.

Saturday, May 16, 2015 7:30 a.m. – 8:00 a.m. VERMONT AGRICULTURAL COLLEGE BOARD

Chittenden Bank Room, 413 Dudley H. Davis Center Item Discussion Leader Time

Call to Order 7:30 a.m. Approval of February 7, 2015 Meeting Minutes Kesha Ram 7:30-7:35 Election of Officers – Chair, Vice Chair and Secretary Kesha Ram 7:35-7:40 Other Business* Chair TBD 7:40-8:00 Adjourn 8:00 a.m.

*Executive Session as needed.

7:00 a.m. – 8:00 a.m. UNIVERSITY OF VERMONT BOARD Boulder Society Room, 411 Dudley H. Davis Center

Item Discussion Leader Time Call to Order 7:30 a.m. Approval of February 7, 2015 meeting minutes David Daigle 7:30-7:32 Wilbur Trust Update David Daigle 7:32-7:35 Election of Officers-Chair, Vice Chair and Secretary David Daigle 7:35-7:40 Executive Session* David Daigle 7:40-7:55 Other Business David Daigle 7:55-8:00 Adjourn 8:00 a.m.

*The Chair will entertain a motion to enter into Executive Session to discuss the evaluation and appointment of public officers. 8:00 a.m. – 10:30 a.m. FULL BOARD

Livak Ballroom, 417-419 Dudley H. Davis Center Item Discussion Leader Time

Call to Order 8:00 a.m. Approval of March 16, 2015 meeting minutes Debbie McAneny 8:00-8:05 Public Comment Debbie McAneny 8:05-8:20 Committee Reports 8:20-8:40 Audit Dale Rocheleau Educational Policy & Institutional Resources Bill Botzow Budget, Finance & Investment David Daigle VT Agricultural College Board Kesha Ram 8:40-8:45 UVM Board David Daigle 8:45-8:50 Approval of Consent Agenda Debbie McAneny 8:50-9:00 Executive Session* Debbie McAneny 9:00-10:15 Other Business Debbie McAneny 10:15-10:30 Adjourn 10:30 a.m. *Executive Session as necessary.

THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE BOARD OF TRUSTEES


Chair Deborah McAneny, Vice Chair David Daigle, Secretary Joan Lenes, Cynthia Barnhart, Bill Botzow, David Brandt, Robert Brennan, Frank Cioffi, Carolyn Dwyer, Richard Gamelli, Bernie Juskiewicz, Samantha Lucas, Ron Lumbra, Curt McCormack, Donald McCree, Anne O’Brien, Ed Pagano, Kesha Ram, Dale Rocheleau, Governor Peter Shumlin, President Thomas Sullivan, Donna Sweaney, Tristan Toleno, Lisa Ventriss, and Jeff Wilson

Friday, May 15, 2015 8:00 a.m. – 11:30 a.m.

Silver Maple Ballroom, (401) Dudley H. Davis Center

AGENDA

Item Enclosure Discussion Leader

Time

Call to Order *8:00 a.m. 1. Approval of the February 6, 2015 meeting

minutes Attachment 1 Debbie McAneny 8:00-8:03

2. Chair’s Report Debbie McAneny 8:03-8:08 3. President’s Report Thomas Sullivan 8:08-8:13 4. Foundation CEO & President’s Report Rich Bundy 8:13-8:33 5. Alumni Association President’s Report Attachment 2 Kristina Pisanelli 8:33-8:38 6. Faculty Senate President’s Report Attachment 3 Julie Roberts 8:38-8:43 7. Graduate Student Senate President’s Report Attachment 4 Lane Manning 8:43-8:48

8. Staff Council President’s Report Attachment 5 Renee Berteau 8:48-8:53 9. Student Government Association President’s

Report Attachment 6 Aya AL-Namee

Jason Maulucci 8:53-8:58

10. Action Items • Resolution Approving Amended Trustee

Conflict of Interest Policy • Resolution Approving Contract with

SymQuest Group, Inc.

Attachment 7; Appendix A Attachment 7

Dale Rocheleau Richard Cate

8:58-9:08

11. Acknowledgement of Grants and Contract Awards Report

Report A


12. Annual Strategic Capital Planning Update Attachment 8

Tom Gustafson Bob Vaughan

9:10-9:30

Break 9:30-9:40



Friday, May 15, 2015 8:00 a.m. – 11:30 a.m. 3:45 p.m. –5:15 p.m.

Silver Maple Ballroom, (401) Dudley H. Davis Center

AGENDA, Continued

Item Enclosure Discussion Leader Time 13. Academic Presentation

• Alternative Spring Break Laura Megivern

Hannah Martin Emily Howe Sarah Richardson Shannon Smith

9:40-10:10

14. Executive Session**


15. Other Business ● Resolution Authorizing Sale of Property ● Resolution Regarding On-Campus Student Housing

Handout


Recess 11:30 a.m. Reconvene 3:45 p.m.

16. Executive Session** Debbie McAneny 3:45-4:15 17. Other Business

● Resolution Approving Dining Contract

Handout Debbie McAneny 4:15-4:20

18. Executive Session** Debbie McAneny 4:20-5:05 19. Other Business

• Resolution Regarding Presidential Evaluation and FY 2016 Compensation

Attachment 7


Adjourn 5:15 p.m. *Times are approximate. **The Chair will entertain a motion to enter into Executive Session for the purpose of discussing contracts and the evaluation of a public officer. Action is anticipated following each of the executive sessions.

Committee of the Whole - Executive Summary Friday, May 15, 2015

Prepared by - Deborah McAneny, Chair

Our meeting will begin on Friday morning with routine reports from the Chair and the President and an annual report by the UVM Foundation President and CEO. Following these reports, an opportunity for Trustees to ask questions of the Governance Leaders in response to their written reports will be offered. The Committee will be asked to consider action items as outlined below and will receive an annual update on strategic capital planning. The academic presentation will feature Alternative Spring Break. The morning session will conclude with an executive session to discuss contracts after which action is anticipated. The Committee will reconvene on Friday afternoon in executive session to discuss contracts and the evaluation of a pubic officer. Action is anticipated following. ACTION ITEMS Approval of Previous Meeting Minutes The minutes from the February 6, 2015 meeting are included as Attachment 1. Action: Motion to approve the minutes. ___________________________________________________________________________ Resolution Approving Amended Trustee Conflict of Interest Policy The Committee will be asked to approve a housekeeping amendment to the Trustee Conflict of Interest Policy endorsed by the Audit Committee at its meeting on April 27th. The amendment includes language clarifying where questions related to the policy may be directed. Action: Resolution approving amendment to the Trustee Conflict of Interest Policy. Attachment 7; Appendix A Resolution Approving Contract with SymQuest Group, Inc. In March 2010, the Board approved a five-year contract with SymQuest Group, Inc., a local vendor, for all copier services on campus. A new RFP was released in January for the same services which includes equipment lease, maintenance costs and per copy costs. From the seven vendors who submitted bid proposals, SymQuest Group was the selected vendor. This new contract has a cost savings to the University departments estimated at 12-17% from the previous contract and also includes a University rebate to administration by accepting the ePayables method for all future payments. Estimated rebate of $45,000 for the contract term. The administration is seeking approval to enter into contract with SymQuest Group for a five-year contract beginning May 15, 2015 with an estimated amount not to exceed $3,400,000. Action: Resolution approving five-year contract with SymQuest Group, Inc. for copier services. Attachment 7 ________________________________________________________________

Committee of the Whole - Executive Summary Page 2 May 15, 2015 STATUS UPDATES Annual Strategic Capital Planning Update - Included as Attachment 8 in the meeting materials is an annual report on strategic capital planning. At the meeting, Vice President for University Relations and Administration Tom Gustafson, and Director of Capital Planning & Management Bob Vaughan, will revisit the evaluation process and protocol and offer a review of logistics and schedules of capital projects. PRESENTATIONS Academic Presentation - Alternative Spring Break (ASB) is a recognized Student Government Association club that sends students on week-long substance-free volunteer trips during the week of spring break. Participating students address important societal issues while working alongside community members from across the country. The academic presentation will feature four ASB student leaders who will discuss their participation in ASB and how it has enhanced their overall educational experience. OTHER BUSINESS Time is reserved at the end of the morning session to discuss contracts after which it is anticipated the Committee will be asked to approve resolutions regarding a dining contract and on-campus student housing. Time is also reserved at the end of the afternoon session to discuss contracts and the evaluation of a public officer after which the Committee will be asked to approve resolutions regarding Presidential evaluation and FY 2016 compensation and the sale of property. ROUTINE REPORTS Alumni Association President’s Report - Attachment 2 Faculty Senate President’s Report - Attachment 3 Graduate Student Senate President’s Report - Attachment 4 Staff Council President’s Report -Attachment 5 Student Government Association President’s Report – Attachment 6 Grants and Contract Awards Report - Report A

Attachment 1

COMMITTEE OF THE WHOLE BOARD OF TRUSTEES

UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE A meeting of the Committee of the Whole of the University of Vermont and State Agricultural College Board of Trustees was held on Friday, February 6, 2015 at 8:00 a.m., in the Silver Maple Ballroom, Room 401 at the Dudley H. Davis Center. MEMBERS PRESENT: Chair Debbie McAneny, Vice Chair David Daigle, Secretary Joan Lenes, Cynthia Barnhart, Bill Botzow, Christopher Bray*, Robert Brennan, Frank Cioffi, Carolyn Dwyer**, Richard Gamelli, Samantha Lucas, Ron Lumbra, Don McCree, David Potter, Dale Rocheleau, Donna Sweaney, Tom Sullivan, Raj Thakrar, Lisa Ventriss, Jeff Wilson, and Mark Young MEMBERS ABSENT: Carolyn Branagan, Anne O’Brien, Kesha Ram, and Governor Peter Shumlin ALSO PARTICIPATING: Provost David Rosowsky, Student Government Association President Aya AL-Namee, Alumni Association Board of Directors Member Afi Ahmadi, Faculty Senate President Julie Roberts, Graduate Student Senate President Lane Manning, Staff Council President Renee Berteau, Professor of English David Jenemann, Professor of Anthropology Luis Vivanco, Vice President for Finance and Treasurer Richard Cate, Vice President for University Relations and Administration Tom Gustafson, Vice Provost for Student Affairs Annie Stevens, Associate Vice President & Director of Athletics Bob Corran, Special Assistant to the President and Director of State Relations Clarence Davis, Director of Capital Planning and Management Robert Vaughan, Senior Advisor to the President and Provost John Evans, Vice President for Executive Operations Gary Derr, Director of Institutional Research John Ryan, Vice President for Enrollment Management Stacey Kostell, Chief Risk Officer Al Turgeon, and UVM Foundation CEO & President Rich Bundy *Present for the afternoon session only. **Departed the meeting at 5:20 p.m. Chair Debbie McAneny called the meeting to order at 8:05 a.m. Approval of Minutes Chair McAneny presented the October 17, 2014 minutes for approval. A motion was made, seconded and voted to approve the minutes as presented. Chair’s Report (see full report appended to minutes, beginning on page 15) President’s Report President Sullivan began his brief report by recognizing retiring Trustees. He next highlighted his Foundation-related travel since October 2014. He also introduced Nancy Mathews, who joined

Committee of the Whole meeting, February 6, 2015 Page 2 of 17

the University in July as Dean of the Rubenstein School of Environment and Natural Resources. Dean Mathews is a leading environmental scholar and educator who came to the University from the University of Wisconsin-Madison. President Sullivan moved on to report that the 2nd Legislative Summit was held on campus November 18th. Over 100 state legislators, state agency representatives, faculty and students were in attendance. He then provided a brief update on applications noting that, as of last week, over 25,000 applications were received for 2,355 seats. He thanked Vice President for Admissions Stacey Kostell for facilitating record application numbers. President Sullivan next acknowledged student Connor Luong, who is shadowing the President for his first day of a job-shadowing exercise. President Sullivan also reported that Josh Speidel, a UVM basketball recruit in the class of 2019, was recently injured in an automobile accident and remains in critical, but stable, condition. He wished Josh a swift and complete recovery. President Sullivan concluded his report by recalling that the University has hosted several distinguished speakers this semester, including Salman Rushdie, Wil Haygood and Alan Alda. Governance Leaders Reports Chair McAneny invited Student Government Association (SGA) Aya AL-Namee to provide her last report. President AL-Namee reported SGA is currently collaborating with numerous departments to organize Healthy Relationship Week, Equity Week and Earth Week. They have also selected the next student Trustee, David Brandt. SGA has been pleased to be involved with the process to review the academic calendar, and the SGA Academic Affairs Committee is working to communicate the changes to students and collect feedback. SGA will also be holding a campaign to encourage students to participate in professor evaluations. President AL-Namee next reported that SGA’s Public Relations Committee is compiling a list of on and off-campus resources to support and advocate for victims of sexual assault. SGA is moving forward with transitioning its budget model and will be holding a workshop to address issues or questions regarding the application process. President AL-Namee was pleased to announce that, after a redistricting process, Ward 8 will include approximately 70% of UVM students, which will offer a new platform for interaction and collaboration with Burlington residents. President AL-Namee closed her remarks by advocating for the Students Climate Culture who has recommended that the University divest from fossil fuels. She encouraged the Board to ensure that the group is heard. Chair McAneny asked President AL-Namee what advice she would give the incoming SGA President. President AL-Namee answered that she would encourage the President to complete required courses prior to taking office to assist with time management. Alumni Association Board of Directors Member Afi Ahmadi provided the Alumni Association report on behalf of President Kristina Pisanelli. He reported that Alumni continue to express interest in being involved in career services assistance. Nearly 8,000 alumni members participate in the LinkedIn career support group. The Alumni Association is also partnered with the Career Services Center, and they have recently developed a shadow program where 50 alumni have volunteered to have students shadow them for a business day. Mr. Ahmadi next reported that the Affinity Program continues to grow with the launch of new affinity groups occurring at twice the


rate of original predictions. Regarding the demolition of Chittenden/Buckham/Wills (CBW) residence hall, he reported that the Alumni Association is planning a social media engagement campaign inviting six decades of alumni to share their experience in the halls. Alumni will also be offered the opportunity to purchase a commemorative CBW brick. On behalf of the Alumni Association, he thanked the Board for its commitment and dedication to the UVM Alumni House project. Faculty Senate President Julie Roberts highlighted Faculty Senate engagement with students. She reported that the Faculty Senate Student Affairs Committee continues to review the academic calendar to determine ways it might be shifted to increase student academic rigor and to encourage healthy choices. The Executive Council and Faculty Senate Officers have been participating in the evaluation in teaching project to encourage a more broad-based and stringent look at UVM teaching. President Roberts noted that she, along with Vice President Stephanie Kaza, have appreciated the opportunity to attend meetings of the Board of Trustees’ Career Services Work Group. She next reported that the Faculty Senate Financial and Physical Planning Committee continues to work on ensuring communication between central administration and faculty, especially regarding the Incentive Based Budgeting (IBB) model. President Roberts expressed pride to report that a successful faculty book reception took place in December and referred to an online brochure on the President’s webpage that highlights the event. She next reported that on Monday, February 9, the Senate is scheduled to vote on the second general education requirement: sustainability. Finally, President Roberts reported that Faculty Senate President-elect Lisa Aultman-Hall will take office July 1st. Trustee Bill Botzow asked President Roberts whether she believes that academic rigor and well-being are connected. President Roberts replied that the two are definitely connected. She added that there is a need to look into how to structure the academic calendar to de-emphasize when students tend to make bad choices. Trustee David Daigle asked President Roberts how she feels the IBB initiative is going. President Roberts replied that a year from now would be a better time to opine on the success of the initiative, as it is running simultaneously with the current budget model. However, she said that she is encouraged that both the Faculty Senate and the Administration are discussing possible unintended effects of IBB and brainstorming on how they might address those before they occur. Graduate Student Senate (GSS) President Lane Manning provided a brief report. He highlighted that Vice President for Research Richard Galbraith invited him to explore local resources and opportunities, which President Manning hopes more graduate students will explore. One of the resources was the Burlington Generator, located in Memorial Auditorium, which serves as a space to support science, art and creativity. President Manning next reported that, in the area of career services, the GSS held a successful professional development event that focused on resumes and locating jobs. Regarding IBB, he previewed that the model will underscore the notable cost associated with graduate studies, specifically in regard to funded PhD students. He emphasized that the need for awareness of how mission- critical graduate students are to the University.


Chair McAneny described her excitement upon learning about Burlington Generator. President Manning shared her sentiments and noted that the space is very much like a club and only requires a small monthly fee. Provost David Rosowsky added that UVM is partnering with Burlington Generator, in addition to other resources that are collectively part of the local entrepreneurship ecosystem. He added that he will be reporting more on these resources within the year. In reference to Burlington Generator, and other entrepreneurial resources, Trustee Botzow asked if the University’s efforts are scalable for the rest of Vermont. Trustee Frank Cioffi replied that Senior Advisor to the President and Provost John Evans was the catalyst for the creation of the Vermont Center for Technologies (VCET), which supports local entrepreneurs. VCET’s headquarters are located in Burlington with presence also on UVM and Middlebury College campuses, and it is accessible in a virtual way throughout the State. VCET will continue to expand physical locations, with the next space planned in Bennington. Trustee Cioffi explained that the challenge with such initiatives is to find space that is provided at almost no cost because these resources do not generate revenue. He emphasized that the success of VCET would not be possible without the support it has received from the University. Trustee McAneny returned to President Manning’s concern regarding the expense of a graduate education. She assured him that graduate students are mission-critical to the University. She also added that it is clear to her that the graduate student government structure has improved and thanked President Manning for his enthusiasm and work towards GSS’s success. Staff Council President Renee Berteau began her report by referencing the recent Vermont Labor Relations Board election as a catalyst for the Staff Council to expand advocacy on behalf of staff. Staff Council plans to host focus group sessions where staff will be invited by random sampling to participate in dialogue about things that are going well and areas of concern for staff. The input gathered from these sessions will be used to form common themes, and then larger-scale brainstorming sessions will be conducted to generate ideas to address staff concerns. Staff Council hopes to bring information gained from this initiative to the Board’s attention at its May meeting. Chair McAneny thanked President Berteau for her report and stated that she is pleased that Staff Council is conducting the study and she looks forward to hearing about it in May. Action Items Committee on Board Governance Chair Frank Cioffi introduced a resolution approving revisions to the Committee’s charge. He explained that, over the summer, a cyclical review of all Committee charges was conducted by University and Board leadership, and, as a result revisions are being recommended. The proposed revisions to the Board Governance Committee charge aim to simplify the charge and to reflect current Board practices with regard to retreat planning and Board and Committee self-assessments. On November 3, 2014, the Board Governance Committee reviewed and recommended the proposed changes for Board approval.


The following resolution was presented for approval:

Resolution Approving Revisions to the Committee on Board Governance Charge RESOLVED, that the Board hereby approves revisions to the Committee on Board Governance charge appearing as Appendix A to this document.

A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson - Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as presented. Audit Committee Chair Mark Young reported that the Audit Committee reviewed the FY 2014 Audited Financial Statements on November 10, 2014. This was the first year that Grant Thornton conducted the audit. He presented the following resolution for approval:

Acceptance of Fiscal Year 2014 Audited Financial Statements WHEREAS, the financial statements of the University of Vermont and State Agricultural College for the Fiscal Year ended June 30, 2014, have been audited by Grant Thornton LLP, Certified Public Accountants, and the report of the audit has been published in detail in accordance with 16 V.S.A. Section 2281(a); BE IT RESOLVED, that the Board hereby accepts the FY 2014 Audited Financial Statements as recommended by the Audit Committee and presented today and acknowledges receipt of the FY 2014 Financial Report.

A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson – Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as presented. Chair McAneny sought approval of the appointments of Trustees Frank Cioffi, Joan Lenes, Dale Rocheleau, and herself to the Presidential Housing Work Group along with the Work Group’s charge included as Appendix B. She proposed the resolution with an amendment to reflect that she is the leader of the Work Group. The following resolution was presented for approval:


Resolution Approving Presidential Housing Work Group Charge and Appointments RESOLVED, that the Board hereby approves the appointment of Trustees Debbie McAneny (leader), Frank Cioffi, Joan Lenes, Dale Rocheleau to the Presidential Housing Work Group and the charge appearing as Appendix B to this document.

A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson – Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as amended. Chair McAneny noted that included in the meeting materials, for informational purposes, is the President’s Official Residence University Operating Procedures (UOP). The UOP reflects housekeeping amendments, including reference to Board oversight via the Presidential Housing Work Group, the use of Englesby House for private events, and the transition in administrative liaison from the Vice President for University Relations and Administration to the Vice President for Executive Operations. She noted that no action is required. Chair McAneny reported that, at their January 12 meeting, the Executive Committee approved the appointment of trustees Richard Gamelli and Lisa Ventriss to the UVM/UVMMC Joint Strategic Planning Committee. She noted that the Committee charge will be amended to underscore the advisory nature of the group. Chair McAneny next asked for approval of rescheduling the 2015 fall Board meeting date, from October 17-18 to October 2-3, to coincide with Homecoming Weekend and launch of the Campaign. She also asked for approval of the Board meeting and retreat dates for 2016 as proposed in Attachment 8 of the meeting materials. A motion was made, seconded and voted to approve the rescheduling of the October 2015 meeting date and the 2016 meeting and retreat dates as presented. Acknowledgement of Grants and Contracts Awards Report The Board acknowledged the Grants and Contracts Awards Report for the period of September 1, 2014 – December 31, 2014. Academic Presentation Professor David Jenemann, Department of English, and Professor Luis Vivanco, Department of Anthropology, co-chairs of the Humanities Center (the Center), provided a presentation of their plans for the Center and its role in elevating and expanding the humanities at UVM.


Professor Jenemann explained that the Center was established in 1994 and originally operated out of a faculty member’s office. In the last several years, an effort was made to revitalize the humanities on campus including an effort to provide a dedicated space for the Center. In response to the claim of a “crisis in the humanities”. Professors Jenemann and Vivanco reported the opposite and highlighted the centrality and relevance of the humanities in the 21st century. The Center will support the contributions of the arts and humanities toward the betterment of the human condition, society, and the natural world, through interdisciplinary collaborations both within the College of Arts and Sciences and across the University. The Center’s mission includes these focus areas: curricular and extracurricular activities, championing faculty, and engagement. Professor Vivanco discussed community engagement and the Center’s goal to broaden its reach. For example, the Center has hosted two meetings of the Mayor’s Book Club, and had approximately 50 participants at each event. The Center has also supported and participated in events such as the Burlington International Film Festival. Plans are underway for a “City as Classroom” course that will provide students with the opportunity to interact with civic leaders. Professor Jenemann highlighted future plans for the Center. He stated that it is collaborating with the Colleges of Arts and Sciences to develop internship courses in fine arts and humanities. The publication, Humanities, that was handed out to the Board this morning will be broadly distributed and available on the web, and will celebrate and promote the University’s scholarly achievements in the humanities. The Center will also have a physical space in Billings as part of the building’s renovations. In terms of curricular initiatives, the Center is working to create a sophomore seminar and developing an undergraduate humanities certificate. Finally, an important initiative on their horizon is fundraising. The Center is currently working on an application for a National Endowment for the Humanities (NEH) challenge grant. Professor Vivanco concluded the presentation by describing the next steps in the Center’s advance. They seek to develop leaders with interdisciplinary experience, they will play a role in the STEM Initiative, and they will continue to enhance the Center’s profile in the community, across the state, and nationally. Trustee Bill Botzow asked how we compare to peer centers and what can be done to attract the best students. Professor Jenemann replied that, in terms of enthusiasm, engagement, teaching and research in the humanities, we are at par with our peers. However, in terms of resources, we are behind. . Professor Vivanco added that there is a need to build awareness of the remarkable scholarship being conducted by faculty and students at UVM. Trustee Lisa Ventriss suggested that the Center explore a partnership with the Vermont Young Writer’s Project. Professor Jenemann welcomed the suggestion and indicated that such a partnership would complement a current initiative underway which is called “A Community Sabbatical”. Trustee Botzow asked how social media fit into plans for the Center. Professor Vivanco explained faculty are responding to the role of social media and the Center is as well. They are currently looking to expand ways to reach the student audience via social media.


Provost David Rosowsky emphasized that the University excels in its understanding of the connections between the humanities and arts, STEM, and the social sciences. He also stated that there are obvious opportunities to connect these areas between colleges and that he sees the Center playing a crucial role in making those connections. Provost Rosowsky acknowledged that the Humanities publication was part of a series of reports that are part of our strategic efforts to celebrate and promote our scholarly achievements, engage supporters and recruit talent to the University of Vermont. He noted that the next report will concern the social sciences. President Sullivan thanked Professors Jenemann and Vivanco for their presentation. He recalled that, three years ago this week, he was interviewing for his current position. He was asked questions concerning the Spires of Excellence initiative which he acknowledged was important and also noted the need for a similar focused effort in the humanities. He said that he is thrilled to see the momentum this area has gained in his time at the University. At 9:35 a.m. the Committee took a short break. At 9:48 a.m., the meeting resumed. Science, Technology, Engineering and Mathematics (STEM) Project Concept Update Provost Rososwky provided an update on the STEM complex. He began by recapping the major components of the project, which will result in a three-facility complex. The facilities will include a selectively renovated Votey Hall and the new Discovery and Innovation buildings. The project cost is estimated at $104 million, with 75% of the funding from debt and 25% non-debt. The project planning began in November 2012 and will be completed by May 2015. Construction will begin in May 2015 and is estimated to be completed by June 2018. Provost Rosowsky described the space planning and engagement processes employed to design the space and determine how it will best be used. Planning discussions have occurred at more than 500 meetings and have included faculty, staff, administration, students and others. Provost Rosowsky noted that space planning guiding principles were developed in October of 2013 and have been utilized throughout the process. Benchmarking exercises and site visits have also been conducted. He also reviewed a timeline of presentations, reports, and approvals that have occurred at the Board level over the last three years. Provost Rosowky presented concept slides and a video that illustrated the complex’s exterior. He highlighted the sequencing of demolition and construction from May 2015 to June 2018: Angell Hall will be demolished and the Discovery building will be constructed; next, Cook Building will be demolished, and the Innovation building will be constructed. Votey Hall will also be undergoing renovation throughout this entire period of construction. Trustee Robert Brennan asked what level of Leadership in Energy & Environmental Design (LEED) certification the buildings will meet. Director of Capital Planning and Management Robert Vaughan replied that the goal is for the buildings to reach Gold-level certification; however, the architects have been tasked with having the buildings meet Silver-level at a minimum.


Trustee Jeff Wilson inquired whether any value-engineering decisions are being made. Special Advisor to the President and Provost John Evans and Provost Rosowsky both acknowledged that smaller-scale design changes have been made to create cost savings and that spaces are being designed to maximize flexibility and utilization. Trustee Joan Lenes expressed her excitement of the openness of the space- sharing design. Special Advisor Evans noted that, for the first time, multiple departments will be located in a shared space which will increase efficiency and better support students. Trustee David Daigle emphasized the importance that the project not exceed $104 million and inquired about options in place to respond to unexpected expenses. Director Vaughan replied that most of the cost overage prevention occurs in the design phases. He explained that after each phase there is a new estimate and budget reconciliation by independent firms. If the reconciliation is not on budget the design is revised to meet budget parameters. Director Vaughan noted that half of the construction documents have been completed and there will soon be a third estimate exercise. They will not move forward with the project until they are sure the budget will be under $104 million. Trustee Daigle next asked what levers are in place if something goes wrong during the construction phase. Director Vaughan replied that, until the project has gone out to bid, and all details are finalized, they cannot conduct value engineering exercises or scope reduction, but he fully anticipates to have those options during construction. Trustee Ron Lumbra asked if a master plan has been created that focuses on the impact of all of the central campus construction projects. Director Vaughan acknowledged that the Chiller Plant Renovation, new student housing, the STEM Complex project, and the demolition of Chittenden/Buckam/Wills residence halls will all happen over the next several years. He stated that many discussions have centered on the development of plans to manage construction traffic, pedestrian traffic and safety, create temporary walkways and support other logistics including emergency services. Trustee Lumbra next asked when the construction will have its maximum impact. Provost Rosowsky answered that it is safe to say it will be throughout the next three years. He explained that the length of time between classes has been extended to ensure that students and faculty can reasonably navigate the changes. He also added that reasonably short-term inconveniences will be offset by the excitement for the project. Trustee Botzow asked if there will be a net increase or decrease in energy use with the STEM complex. Director Vaughan stated that the buildings will be more efficient, but that there will be more square footage requiring energy. Trustee Young noted the close proximity of the hospital project and the STEM complex and inquired about the architectural style of that project. Senior Advisor Evans and Provost Rosowsky explained that there have been discussions regarding the blending of the architecture and it will be complementary.


Executive Session At 10:14 a.m., Chair McAneny entertained a motion to enter into executive session to consider contracts, of which premature general public knowledge would clearly place the University at a substantial disadvantage. She noted that action was anticipated following and that the session is anticipated to last 10 minutes. Everyone was excused from the meeting with the exception of Provost Rosowsky; Vice Presidents Cate, Gustafson and Bazluke; Associate Vice President & Director of Athletics Bob Corran, and Special Assistant to the President and Director of State Relations Clarence Davis. At 10:33 a.m., the meeting was re-opened to the public. Other Business The following resolution was presented for approval

Resolution Authorizing Agreement with Learfield Sports, Inc. BE IT RESOLVED, that the Vice President for University Relations and Administration, or his successor, is hereby authorized to negotiate and execute a multi-media rights agreement with Learfield Sports, LLC, or its affiliate, Catamount Sports Properties, LLC, for a ten-year term beginning July 1, 2015. In exchange for exclusive worldwide sponsorship and marketing rights relating to the University’s Athletics teams and programs, the University will receive guaranteed annual payments ranging from $750,000 to $1 million per year, along with a signing bonus and a share of Learfield’s adjusted gross revenues over certain specified thresholds.

A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson – Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as presented. At 10:34 a.m. the meeting was recessed. The Committee reconvened at 3:42 p.m. Dashboard Indicators Annual Review Provost Rosowsky first introduced the 2015 UVM Fact Sheet. He explained that the document has been created in a new format as part of a broader effort to re-think how the University presents itself. Director of Institutional Research John Ryan presented this year’s dashboard indicators and reminded Trustees that the format was revised last year. The dashboard includes input and output


dimensions. It also includes a benchmark dimension to gauge position and change over time. The indicators are aligned with the Strategic Action Plan and Academic Excellence Goals. Director Ryan next noted that there is not much change from last year in the profile of comparator institutions. He stated that UVM tends to be smaller in terms of size and enrollment than our peers. He pointed out that a noticeable difference is in the area of graduate enrollment: UVM tends to have a ratio of 6 undergraduates for every graduate student and the comparator average is 2 to 1. Director Ryan commented that the overall trends of the input indicators are mixed. Applications are up, international enrollment is up, and the student-faculty ratio is favorable. SAT scores, class rank and Pell Grant recipients are relatively stable or slightly lower than recent years. He noted that yield is in a long downward trend, which is a national phenomenon. Director Ryan next reported that many output indicators appear to be positive and/or near the comparator average. One exception is a recent decline in the four-year completion rate which he feels is a one-time anomaly. Indicators are positive in high impact experiences, such as student research, and there is an emerging upward trend in retention that bodes well for future completion rates. Director Ryan noted that efforts are under way to increase graduate enrollment. Director Ryan indicated that financial indicators are largely stable and favorable as the University is seeing a recovery in endowment assets. One exception is that the University continues to experience a decline in State support, as to which UVM is 46th out of the 50 States. He also noted that we are below the national average for indebtedness. Director Ryan concluded that “closing the gaps” is a challenge, as our comparators are also working to improve in problem areas. He suggested that the University focus on “strategic” indicators that might accelerate improvement in multiple areas. Trustee David Daigle observed that the yield rate for first-time first-year out-of-state students seems low relative to our comparators. He asked what efforts are being made to improve in this area. Vice President for Enrollment Management Stacey Kostell explained that efforts are being made in front-end recruitment and marketing to ensure that UVM places higher on prospective students’ list when they apply. She also noted that they are starting to rethink admission strategies such as Early Decision. Trustee Daigle asked how yield is affected as the target area is broadened. Vice President Kostell replied this is an area of challenge as some of our competitors are becoming more accessible to students. She cited the University of Massachusetts and the University of Connecticut as examples. President Sullivan added that there is a direct relationship between yield and the amount of State support our comparators receive. Trustee Potter inquired to whether there are disadvantages to using Early Decision as a strategy. Vice President Kostell explained that, for early strategy to work properly, the University has to be thoughtful in ensuring it is accessible enough so that students can afford to be bound to enrolling here if they choose UVM.


Chair McAneny asked President Sullivan which indicators stand out most to him. He answered that, in the area of selectivity, the trend moved five points in a positive direction, which is a great improvement. In reference to yield, he explained that, as the University’s reputation enhances, it will become more competitive; however, once in a more competitive market, it will be expected that the yield will decrease. He also observed that, regarding debt, about 40% of graduates leave UVM without debt, which is a notable positive compared to our peers. Of the 60% of students with debt, they average about $45,000 less than the public average, which is a huge selling point. Annual Enterprise Risk Management (ERM) Report Vice President for University Relations and Administration Tom Gustafson invited Chief Risk Officer (CRO) Al Turgeon to offer, and address questions related to, the annual ERM report. CRO Turgeon described the University’s annual risk-opportunity management process. He explained that a preliminary risk inventory is identified and then a draft risk-opportunity register is created. A final risk-opportunity portfolio is developed, along with a heat map, and is presented to the President for his approval. Higher-level risks are assigned to responsible officials, who are then tasked with creating a management response plan (MRP). The officials are also required annually to brief the President, as well as their assigned Board Committees. CRO Turgeon provides an overall briefing to the Audit Committee and the Committee of the Whole every February. CRO Turgeon next presented the risk-opportunity portfolio-register heat map as well as the 2015 schedule of when each responsible official’s MRP will be presented to their assigned Board Committees. Trustee Wilson expressed concern about deferred maintenance. He asked that a deferred maintenance analysis and plan be presented to the Board at a future meeting. Trustee Lisa Ventriss inquired how broader State issues might influence the University’s ERM process. She cited the potential legalization of marijuana as an example. CRO Turgeon replied that external factors can be introduced and included in the process at any time. He added that the marijuana concern did not arise this year, but alcohol and drug use did. Trustee Daigle noted that UVM’s relationship with the State is categorized as an opportunity, and asked whether it should be a risk with the potential reduction of the State appropriation. He also opined that debt as a whole should be considered a risk factor and is currently absent from the ERM portfolio. CRO Turgeon agreed and indicated debt will be incorporated as a risk. Trustee Botzow returned to deferred maintenance and noted he would like for the Board to know its options in this area and to have the information presented more graphically. Trustee Young and Chair McAneny both commended the work CRO Turgeon has conducted and his efforts in bringing ERM to the forefront.


Executive Session At 4:26 p.m., Chair McAneny entertained a motion to enter into executive session to consider contracts of which premature general public knowledge would clearly place the University at a substantial disadvantage, and a civil action. She noted that action was anticipated following and the session would last 25 minutes. She also disclosed that she, President Sullivan, Rob Brennan, and Don McCree serve on the Foundation Board and that a matter will be discussed in executive session that relates to the Foundation. She stated that these Trustees are not required to recuse themselves from the discussion or subsequent vote unless the non-conflicted trustees so request or unless the Foundation-associated Trustees individually decide to do so. She provided the opportunity for anyone to express their wish to recuse themselves. As there were no such wishes expressed, a motion was made, seconded and voted to enter executive session. Everyone was excused from the meeting with the exception of Provost Rosowsky; Vice Presidents Cate, Gustafson, and Bazluke; Vice Provost for Student Affairs Annie Stevens; Special Advisor to the President and Provost John Evans; UVM Foundation CEO & President Rich Bundy and Special Assistant to the President and Director of State Relations Clarence Davis. Special Advisor John Evans was excused after the first item. Vice Provost Stevens was excused after the second item. Trustee Carolyn Dwyer departed the meeting at 5:20 p.m. At 5:23 p.m., the meeting was re-opened to the public. Other Business The following resolutions were presented for approval:

Resolution Regarding the Sale of 308 South Prospect Street RESOLVED, that the Committee hereby authorizes the Vice President for Finance and Treasurer to negotiate and execute a contract for the sale of the residence and real property located at 308 South Prospect St., Burlington, on the terms reported on this date. Resolution Authorizing Chittenden/Buckham/Wills Residence Halls Demolition Project WHEREAS, the University put out to bid various services associated with the demolition of the Chittenden, Buckham and Wills (CBW) residence halls; and WHEREAS, the primary elements of the project will include construction costs associated with the demolition, hazardous materials abatement, and design and


construction of the portion of the Green Mountain Walkway that will traverse the site, which will entail multiple contracts; THEREFORE, BE IT RESOLVED, that the Committee hereby recommends to the Board that it authorize the Vice President for Finance or his designee to expend up to $2,000,000 to complete the CBW demolition project; and BE IT FURTHER RESOLVED, that the funds for such expenditures be drawn from funds due to the University from the University of Vermont Health Network under the terms of the affiliation agreement between the parties. Resolution Authorizing Loan to UVM Foundation for Alumni House WHEREAS, the University of Vermont Foundation (Foundation) has planned a $9.9 million renovation of Alumni House; and WHEREAS, the Foundation is planning to pay for the renovation project with a combination of private gifts, reserves, and loans; and WHEREAS, one of the private funding sources is a commitment for an estate gift that has an actuarially estimated value of approximately $2.7 million, the receipt of which is not expected for several years; NOW THEREFORE, BE IT RESOLVED, that the Committee hereby recommends to the Board that it authorize the Vice President for Finance and Treasurer, or his designee, to use a portion of the net assets of the University to extend a non-interest bearing loan to the Foundation in the amount of $2.7 million subject to a note from the Foundation that calls for full repayment of the loan immediately upon receipt of the aforementioned estate gift.

A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill Botzow – Yes, Chris Bray – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson – Yes, and Mark Young – Yes. The vote was unanimous to approve the resolutions as presented. There being no further business, the meeting was adjourned at 5:25 p.m. Respectfully submitted, Joan Lenes, Secretary


Deborah H. McAneny Board of Trustees, Chair’s Report

February 6, 2015

We have a very full agenda today so I am going to keep my comments very brief. This morning, among other things the Educational Policy & Institutional Resources (EPIR) Committee will be reviewing a proposal to approve a new minor in Musical Theatre and will hear a report of progress on Academic Excellence Goals 1 and 2 which call for increasing the percentage of undergraduate students graduating in four years and improving undergraduate student retention in years 1-4. The Budget, Finance & Investment Committee (BFI) will be doing the annual review of the Debt Policy and the annual review of net assets. The afternoon has been left open for EPIR Committee members to attend the BFI Committee session for an update on the all-important Incentive Based Budget Implementation, as well as the discussion relating to the Science, Technology, Engineering & Mathematics (STEM) funding plan, and the authorization to move forward with the General Obligation Bonds. As you are all aware, the STEM facility is a major element of the President’s Strategic Action Plan and an important strategic priority for both the University and the state of Vermont. We have been reviewing preliminary designs and programming and highlighting this project frequently over the past year or so. The leadership of BFI and I have also met several times since our last meeting with President Sullivan, Provost Rosowsky and Vice President for Finance Richard Cate to review and discuss the STEM funding and liquidity plans. These discussions culminated in the proposal you have before you today. I want to strongly encourage all the EPIR Committee members to attend BFI for this very important meeting. Let me also take just a moment to recognize our retiring Trustees. There will be more to come on this topic tonight and tomorrow morning, but please join me in thanking our five retiring Trustees: Chris Bray, Carolyn Branagan, Dave Potter, Raj Thakrar, and Mark Young. Thank you all for the work that you have done to help us move forward during your terms. We also have a new Trustee-in-waiting, who will begin his term on March 1st. Our new student Trustee, replacing Raj Thakrar, is David Brandt. David is a sophomore from Underhill, Vermont where he attended Mount Mansfield High School. He’s a senator of SGA serving on the Academic Affairs Committee. And I hear he is very passionate about Vermont and UVM. David can you please stand to be recognized. We welcome David and look forward to working with him. David will be joined by three new legislative trustees and a gubernatorial trustee who will be chosen later this month. This concludes my Chair’s Report.


Appendix A


BOARD OF TRUSTEES

COMMITTEE ON BOARD GOVERNANCE The Committee shall periodically review the University Bylaws and Board of Trustees’ (“Board”) standards for Trustee conduct, such as the Statement of Trustee Responsibilities and the Trustee Conflicts of Interest policy, and make appropriate related recommendations to the Board. The Committee shall serve as the nominating committee of the Board for candidates for Board and University officer appointments. The Committee shall periodically offer recommendations to the Board regarding new Trustees’ orientation, and training and development programs for continuing Trustees., including Board retreats. The development of these recommendations will occur in active consultation with the President and/or the President’s his/her designees. The Committee shall initiate and oversee Board and Committee self-assessments to maximize Board performance effectiveness. The Committee shall consider and make recommendations to the Board regarding such other Board policy and protocol matters as the Board Chair may refer to the Committee with notice to the Board., following his or her consultation with the Board. Approved by the Board of Trustees: September 9, 2006 Amended by the Board Governance Committee: November 3, 2014 Approved by the Board of Trustees:


Appendix B Presidential Housing Work Group Charge The charge of the Board of Trustees’ Presidential Housing Work Group is to review periodically the suitability of the President’s Official Residence (“Englesby House”) for its intended purposes and to make associated recommendations to the Board. The Work Group also reviews and authorizes any special capital projects, including improvements to the grounds, which would not be considered routine maintenance or upkeep. Finally, the Work Group monitors compliance with the President’s Official Residence University Operating Procedure. The Chair of the Board serves as the Leader of the Work Group and appointments are made annually by the Chair following consultation and authorization by the Board.

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beyond the too-heavy reliance on student course evaluations.

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that we can participate in the financial, as well as the quality, evaluation of our programs.

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doing tabling outside the Davis Center for Lucy's House for the Prevention of Homeless Pets, to organizing a large group of grad students to help volunteer as float patrol at the Annual Mardi Gras parade downtown this year, we have slowly been trying to develop a more robust relationship with the community outside of campus. Lastly, we just recently held a greatly successful grad student mixer at the Generator space in downtown Burlington beneath the Memorial Auditorium. With almost 40 students in attendance, we were able to help show off the amazing resources available at this exciting space, with some of the favorites being the dynamic laser cutter and the multiple 3D printers (which had many a grad student’s mind racing with ideas). It is my hope that as the Grad Student Senate continues to grow, we will be able to build off of events such as these, and further establish a working involvement in the community.

Moving to a focus more on the campus side of things, the Graduate Student Senate has also continued to work closely with the great organizers of the Student Research Conference (SRC), in conjunction with the Office of the VP for Research, to help put together sessions in order to help students in preparing and giving presentations at the SRC. The first is a set of help sessions designed to let undergraduate students practice a run-through of their Student Research Conference presentations, and let graduate students provide feedback to the students (some of whom have never given a research presentation before) in order to help improve their talks. Then on the day of the actual conference, the Graduate Student Senate actually provides senators to moderate the rooms for the oral presentations (both for grad and undergrads), and in the process becoming an integral part of the most important research related day on the UVM campus.

This past December, the Graduate Senate was also able to host an amazing ceremony in conjunction with the Graduate College at UVM, in order to celebrate those graduate students who completed their degree in the fall or winter sessions of the academic year. This Graduate Student Hooding Ceremony (which was actually reviving a previous iteration of the same ceremony), was a relatively modest event, but one that allowed family members and significant others to come and celebrate the achievements and innovative work of our spectacular grad students here. With over 100 family in attendance though, it was a highly successful event, and one that the Graduate Student Senate hopes to continue in the future.

Lastly, I just wanted to mention a couple of key changes regarding the way graduate students are funded on grants and how they pay their fees. After many of years of using a very roundabout way for grad students funded on grants to pay their tuition (that actually cost grad students extra money in taxes), I am happy to say that the Deans have just approved a new model for tuition on grants (spearheaded by the Dean of the Graduate College, Cynthia Forehand) that will avoid this inefficient practice, and bring UVM into a Tuition on Grants model that is used by almost every other University in the country. In addition, we have been working closely with the Graduate College and the Payroll office in order to address how grad students are able to pay their student fees from their paychecks, rather than pay the significant amount up front at the beginning of the semester. And so it pleases me very much to announce that this Fall we will be implementing a new system with the help of the Grad College in order to deduct this amount from a grad student’s paycheck before taxes, making it significantly more manageable, and

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helping out a large number of students. While these might possibly seem like minor changes, they are things that will improve the lives of the entire grad student population, making fewer hoops to jump through, and allowing us more time to focus on the most important piece of why we are here: our classroom and research pursuits, and helping to advance the overall scholarship and community at UVM.

Also, with our elections for next year just occurring at the end of April, I am extremely enthused to announce the team that will continue to carry the torch for the graduate students on the UVM campus, the 2015-2016 Graduate Student Senate Executive Council:

President – Devin Champagne, 2nd year Ph.D. in Cellular, Molecular and Biomedical Science

Vice-President – Adam Nock, 4th year Ph.D. in Microbiology and Molecular Genetics

Treasurer – Shashank Jain, 5th year Ph.D. in Chemistry

Secretary – John Gilbert, Masters of Science in Geology

Outreach and Programs Director – Michelle DiPinto, 4th year Ph.D. in Chemistry

With that I would just like to say how much of a pleasure, and a privilege, it has been to serve the graduate student community at UVM in this position throughout the last two years. A special thanks goes out to the team of Executive Board members and Senators on the Graduate Student Senate, the Graduate College for all of their help and advice, and the Administration, President Sullivan, and The Board of Trustees for finally getting grad students a seat at the table, encouraging our involvement, and letting our voices be heard. I look forward to returning to this campus and seeing the great strides I know this community will make with regards to graduate education, and I couldn’t be happier to have been even a small part of this vital cause at the one and only University of Vermont.

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Student Government President’s Advisory Committee

• As President, I will regularly convene a team of student leaders from across campus to provide a forum to discuss ways of improving the student experience. This group will not primarily be comprised of SGA members, but rather, those of other student groups including IRA, the Ski and Snowboard Club, Fraternity and Sorority life and more. It is my hope that in addition to our regular internal meetings, as a group we will be able to discuss certain topics with UVM administration regularly throughout each semester. It is important that the President of SGA is transparent and inclusive when representing the undergraduate student body. This committee will allow for me to hear from a diverse group who bring a unique point of view to the table and present on issues impacting those more distant from the SGA. It will, I believe, provide that inclusive environment towards which we must strive. Student Relations with the Burlington Community

• The City of Burlington has long been one of the greatest and most talked about advantages to the location of UVM. It is sometimes evident that there is a lack of dialog and community between UVM students and long-term residents of Burlington. It is our objective to change that. One project that Vice President Davis has spearheaded is the formation of the Committee of Student Resident Ambassadors. The purpose of this committee is to have students engage the community by attending ward meetings, helping to organizing neighborhood cleanups and working in conjunction with the Office of Student Community Relations at UVM. The committee will be overseen by the Student Government Association and will be comprised of two students from each graduating class at UVM. These students will serve for the entirety of their time at UVM in order to provide continuity within the system, and so they can build relationships with neighborhood leaders in Burlington. Student issues are often the topic of long-term resident ward meetings, which is why it is so important that there is a friendly student present to participate in the conversation. It is our hope that the committee will work to solve problems that long-term residents may have with students and work to strengthen the community. UVM students make up an enormous consortium of Burlington and we ought to be involved in the city we call home. Communication with Fellow Students

• It is important that the SGA constantly updates the student body on the progress of its work. Showcasing our achievements with effective communication will inspire other talented students to get involved with the Student Government, therefore benefiting all undergraduates. • In addition to informing the student body of SGA’s work, we can also play a role in advertising events for the 160+ recognized student clubs and organizations on campus. Many groups put on wonderful events that would prove valuable to many students, but because of their sizes they struggle to get the word out. Advertising is a resource that we can and should provide to our clubs.

of 3

• The SGA can also work to build awareness and excitement around some of the great things that our University is doing. For example, the STEM project will enormously improve the University of Vermont and the SGA can help inspire students about the prospects of UVM’s investment in our future. Student Safety and Combating Sexual Assault

• Sexual assault has long been a crisis on college campuses and, resultantly, it is not only warranted, but also essential, that the Student Government help lead the discussion of the hugely important topic. Recently, the SGA Senate passed a bill establishing the new club 1 in 4 who’s objective is to educate men on sexual assault. We hope to enter discussions on how to include them in the training of all of our organizations. In addition, work that has already been done this year by the SGA, such as Sexual Assault Awareness Month in April, should be continued and built upon.

• Several years ago, an initiative by the SGA brought the “blue lights” to campus in order to help protect students at UVM. This was a hugely beneficial change to campus that has made it a safer place. A large number of students, however, do not live on campus and deserve the same securities. Therefore, the SGA will work with the University and the City of Burlington to discuss the plausibility of similar police warning systems on streets with heavy student populations to ensure that all students are afforded the same level of comfort. This is a topic that can begin to be discussed in the coming months. Club Workshops

• One of the Student’s Government’s primary charges is to support the student organizations we oversee. UVM clubs rely on the SGA to provide them with many of the resources they need to operate. It is our responsibility to devise ways in which we can give them the tools to succeed and make a positive impact on campus. This means, on top of funding a large portion of their operations, we will be hosting fundraising workshops with the aim of providing these organizations with the means of furthering their ability to do good by empowering them to augment additional resources. • Furthermore, the SGA Club Affairs committee will be hosting Diversity and Social Justice training to ensure that our clubs and their leaders are maintaining the principles set forth in UVM’s Our Common Ground. Although this is not an exhaustive list of the goals that the Student Government seeks to accomplish moving forward, the aforementioned topics certainly are a good indication of some of our most pressing issues! Tyler and I cannot wait to get to work for the student body. The Student Government has the ability to have a profound impact on the student experience at UVM. We are so lucky to have administrators, faculty and staff who truly value our opinions, are always willing to meet with us, and who undoubtedly care, first and foremost, about the success of the students at UVM. I look forward to getting to know many of you, and working together as we move forward with the common goal of making the University of Vermont an even better community!


May 15, 2016

Approval of Amended Trustee Conflict of Interest Policy



Resolution Approving Contract with SymQuest Group, Inc.

Resolution Regarding Presidential Evaluation and FY 2016 Compensation

Attachment 7_C of Whole consent agenda with appendix A_05.15.15.pdf 1 5/4/2015 9:47:01 AM


BOARD OF TRUSTEES

CONFLICT OF INTEREST POLICY

Policy Statement

Definitions

Conflict of interest.

apparent conflict

member of the immediate family


affiliate

substantial interest”

Policy Elaboration

Commercial transactions.

. Confidential, Proprietary or Privileged Information


Business Opportunities

Trustee Employment at UVM.

5. Employment or Retention of Immediate Family Members or Affiliates

Remuneration Honoraria Gifts, and other Consideration

From External Parties.

From the University.

honoraria

From External Parties or the University.


Employment of University Personnel.

Testimony.

Political or Appointive Office.

Summary of Protocol


Protocol

Disclosure Forms

Disclosure Obligation


Role of the University General Counsel

Approval of a Conflict of Interest Transaction


Post-Transaction Challenge Procedure

Questions Regarding Application of this Policy


https://secure.ethicspoint.com/domain/media/en/gui/24544/index.html

Governing Law

Adopted by the Board of TrusteesAmended by the Board of Trustees: Amended by the Board of Trustees:Amended by the Board of Trustees:Amended by the Board of Trustees:


Attachment 8

Annual Strategic Capital Planning Report May 15, 2015

Board of Trustees


Prepared By Tom Gustafson, Vice President for University Relations and Administration (VPUR&A)

Introduction The initial Strategic Capital Planning Report presented at the May 16, 2014 Committee of the Whole meeting defined the internal processes for evaluating capital projects and the protocol required for each of those capital projects to gain Board of Trustee approval. The presentation concluded with the status update of the capital projects on the Strategic Action Plan. Strategic Capital Planning Update The presentation for this year will summarize the evaluation process and protocol, followed by a more specific review of the logistics and schedules of the capital projects. The projects to be highlighted will include:

• STEM Complex • First-Year Student Housing and Dining • Chiller Plant Expansion • Alumni House • Billings Library • Multipurpose Events/Recreation/Wellness Center

The recap of the internal process will highlight the evaluation assessment criteria and the different steps defined for the protocol for Board of Trustee approval and oversight for both major and small capital projects. The presentation will then focus on the upcoming logistics plan which has been developed over the course of the last several months to demonstrate how the campus will be organized due to the construction activity in order to operate during the next four years. University staff have been working together to develop effective solutions to safe pedestrian walkways, construction traffic requirements, fencing/barrier locations, construction staging and material laydown areas, and the coordination needs of the individual project boundaries. University staff have also been coordinating closely with the University of Vermont Medical Center to understand the impacts each institution will have upon the other and how each can effectively operate by working together. The presentation will utilize aerial campus maps to define the specific elements associated with each project and step through the different phases of the projects to demonstrate the evolution of the logistics plan through time.


EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES

COMMITTEE Chair Bill Botzow, Vice Chair Donna Sweaney, President Thomas Sullivan, Cynthia Barnhart, David Brandt, Frank Cioffi, Carolyn Dwyer, Richard Gamelli, Ron Lumbra, Curt McCormack, Anne O’Brien, Kesha Ram, Tristan Toleno, Faculty Representatives Chris Burns, Cathy Paris, and Stephanie Kaza, Staff Representatives Cathy Rahill and Amanda McIntire, Alumni Representative Afi Ahmadi and Foundation Representative Wolfgang Mieder, Student Representatives Katie Hickey and Tyler Davis, and Graduate Student Representatives Lane Manning and Kelsey Hudson

Friday, May 15, 2015 1:30 p.m. – 3:30 p.m.

Livak Ballroom, 417-419 Dudley H. Davis Center

AGENDA

Item Enclosure Discussion Leader Time

Call to Order **1:30 p.m. 1. Approval of February 6, 2015 meeting

minutes Attachment 1 Bill Botzow 1:30-1:35

2. Provost’s Report Q&A Routine and Annual Reports • Annual Research Report • Annual Graduate Education Report • Annual Academic Advising Report • Capital Projects Progress Report

Report B

Report C Report D Report E Report F

David Rosowsky Richard Galbraith Cindy Forehand Brian Reed Bob Vaughan

1:35-2:05

3. Update on the University Marketing Effort David Rosowsky 2:05-2:10

4. Academic Excellence Goal # 8 Increase Enrollment in Graduate & Professional Programs

Attachment 2 David Rosowsky Cindy Forehand

2:10-2:40

5. Report by the Faculty Senate Curricular Affairs Committee Chair

Report G Cathy Paris 2:40-2:45


EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES

COMMITTEE

AGENDA, Continued Item Enclosure Discussion Leader Time

6. Action Items • Resolution Approving a Minor in Art • Resolution Approving a M.S. Program in

Complex Systems and Data Science • Resolution Approving an Undergraduate

Certificate in Teaching English to Speakers of Other Languages (TESOL)

• Resolution Approving a Food Systems Ph.D. Program

• Resolution Approving a Pre-Actuarial Academic Certificate

• Resolution Adopting “Faculty Scientist Pathway” Amendment to College of Medicine Faculty Handbook

• Resolution Approving Revised Diversity Statement

Attachment 3 Attachment 3

Attachment 3

Attachment 3

Attachment 3 Attachments

3 & 4; Appendix A

Attachment 3; Appendix B

Cathy Paris Rick Morin Wanda Heading-Grant

2:45-3:00

7. Tuition for High School Student Enrollment at UVM

Cynthia Belliveau Beth Taylor-Nolan

3:00-3:15

8. Career Services Work Group Update Frank Cioffi 3:15-3:20 9. Other Business*

• Review of Workplan Attachment 5 Bill Botzow 3:20-3:30

ADJOURN 3:30 p.m. *Executive Session as needed. **Times are approximate.

Educational Policy and Institutional Resources Committee Executive Summary

Friday, May 15, 2015

Prepared By

David V. Rosowsky, Provost and Senior Vice President At this meeting, the Committee will receive status updates and continue discussions on Provost’s Office initiatives. Time will be reserved following my report to allow an opportunity for authors of routine and annual reports (see list at end of memo) to briefly highlight one topic of strategic importance and for Committee members to ask questions. The Committee will be asked to consider action items and receive updates as outlined below. ACTION ITEMS Approval of Previous Meeting Minutes The minutes for the February 6, 2015 meeting are included as Attachment 1. Action: Motion to approve the minutes. Curricular Affairs Committee Recommendations The Report of the Curricular Affairs Committee of the Faculty Senate is included as Report G in the meeting materials. Included in the report are details for the following recommendations for Committee consideration:

• Proposal to create a minor in Art in the College of Arts & Sciences • Proposal to create a M.S. Program in Complex Systems and Data Science in the College of

Engineering & Mathematical Sciences • Proposal to create an Undergraduate Certificate in Teaching English to Speakers of Other

Languages (TESOL) • Proposal to create a Ph.D. in Food Systems • Proposal to create a Pre-Actuarial Academic Certificate

Action: Resolutions approving Faculty Senate recommendations as approved by the President and Provost. Attachment 3 ______________________________________________________________________________ Resolution Adopting “Faculty Scientist Pathway” Amendment to the College of Medicine Faculty Handbook Included as Attachment 4 is a memo from the College of Medicine Dean outlining the rationale for a proposal to create a new Faculty Scientist Pathway in the College of Medicine. This proposal requires amending the College of Medicine Faculty Handbook. The Faculty Senate is scheduled to vote on this proposal at their meeting on May 14, 2015. Pending their endorsement and subsequent approval by the President and Provost, the Committee will be asked to endorse the proposal for referral to the full Board.

Educational Policy & Institutional Resources – Executive Summary Page 2 of 3

Action: Resolution adopting Faculty Scientist Pathway” amendment to the College of Medicine Faculty Handbook. Attachment 3; Appendix A ______________________________________________________________________________ Resolution Approving Revised Diversity Statement The University of Vermont’s statement on Why Diversity is an Academic and Institutional Strategic Priority is periodically reviewed by the Board. This statement has been updated and revised to incorporate the tenets from Our Common Ground and to better align with UVM’s sustained efforts regarding strategic diversity engagement. The Board is asked to review and approve the revised statement included as Appendix B to Attachment 3. Action: Resolution approving revised Diversity Statement. Attachment 3 ______________________________________________________________________________ STATUS UPDATES Provost’s Report - Included as Report B is my regular report in which I provide updates on some of our most significant accomplishments, all in partnership with campus leaders and members of our academic community, over the past two years. Update on University Marketing Effort - I will offer a brief update on this initiative’s progress since our last meeting. Academic Excellence Goals - Cindy Forehand, Dean of the Graduate College, will discuss Academic Excellence Goal #8, which calls for increasing enrollment in graduate and professional programs. A description of the taxonomy of current UVM graduate programs and strategic goals to increase current program enrollment as well as develop new programs will be included in the discussion. Attachment 2 Tuition for High School Student Enrollment at UVM - Cynthia Belliveau, Dean of Continuing Education & Distance Education and Beth Taylor-Nolan, Assistant Dean of Continuing Education will offer a report and recommendation on an appropriate tuition pricing strategy for high school students enrolled at the University of Vermont. Career Services Work Group - Trustee Frank Cioffi will offer an update on the Career Services Work Group meeting held on April 27, 2015. DISCUSSION ITEMS Review of Committee Work Plan - Time has been reserved at the end of the meeting to review the draft work plan for next year. Following our meeting Trustees will be issued an assessment survey and asked to evaluate the Committee’s work over the last year. Attachment 5

Educational Policy & Institutional Resources – Executive Summary Page 3 of 3

ROUTINE REPORTS Provost’s Report - Report B Annual Research Report - Report C Annual Graduate Education Report - Report D Annual Academic Advising Report - Report E Capital Projects Progress Report - Report F Report by the Faculty Senate Curricular Affairs Committee Chair - Report G

Attachment 1

EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE BOARD OF TRUSTEES

UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE A meeting of the Educational Policy and Institutional Resources Committee of the Board of Trustees of the University of Vermont and State Agricultural College was held on Friday, February 6, 2015 at 10:30 a.m., in the Livak Ballroom, 417-419 Dudley H. Davis Center. MEMBERS PRESENT: Chair Bill Botzow, Vice Chair David Potter, Cynthia Barnhart, Frank Cioffi, Carolyn Dwyer, Richard Gamelli, Samantha Lucas, Ron Lumbra and Donna Sweaney OTHER TRUSTEES PRESENT: Lisa Ventriss* TRUSTEES ABSENT: Christopher Bray, Anne O’Brien, Kesha Ram REPRESENTATIVES PRESENT: Faculty Representatives Chris Burns and Cathy Paris, Staff Representatives Amanda McIntire and Cathy Rahill, Alumni Representative Afi Ahmadi, Foundation Representative Wolfgang Mieder, Student Representatives Andrew Bowen and Katie Hickey, and Graduate Student Representatives Kelsey Hudson and Lane Manning REPRESENTATIVES ABSENT: Faculty Representative Stephanie Kaza PERSONS ALSO PARTICIPATING: Senior Vice President and Provost David Rosowsky, Vice President for Human Resources, Diversity & Multicultural Affairs Wanda Heading-Grant, Vice President for University Relations and Administration Thomas Gustafson, Vice Provost for Student Affairs Annie Stevens, Associate Provost for Teaching and Learning Brian Reed, Director of Capital Planning and Management Robert Vaughan, Director of the Office of Institutional Resources John Ryan *joined the meeting at 12:00 p.m. Chair Bill Botzow called the meeting to order at 10:42 a.m. Approval of Minutes The minutes from the previous meeting were presented for approval. A motion was made, seconded and voted to approve the minutes of the October 17, 2014 meeting with the following amendment on page 5:

Resolution Accepting Gift of Real Estate Doris Maeck passed away in 2015 leaving in trust a $1.4 million gift to the University to partially fulfill the $2 million Chair commitment made in 2000.

Educational Policy and Institutional Resources Committee Minutes – February 6, 2015 Page 2 of 13

Provost’s Report Provost David Rosowsky gave a brief overview of his written report specifically calling attention to the following three initiatives: Incentive Based Budgeting (IBB), Academic Excellence, and the STEM Initiative. Provost Rosowsky added that the Committee members will find links in the written report which will direct them to sources for additional information. The Provost also suggested that the Committee members feel free to contact him with any questions they may have. Chair Botzow expressed his appreciation for the Provost’s reports which, he said, keeps the Committee members well informed. The Provost then invited questions and comments from the Committee on the following reports: Annual Vice President for Human Resources, Diversity & Multicultural Affairs Report • Vice President for Human Resources, Diversity & Multicultural Affairs Wanda Heading-

Grant began her report by introducing Harold Pierce, the new Executive Director of Benefit and Employee Operations. Vice President Heading-Grant then highlighted three projects that are underway: 1. The Smart ERP (Enterprise Resource Planning) project which will automate personnel

actions. This process will increase efficiency in processing personnel actions and allow for improved tracking.

2. Changes made to the Human Resources Services entrance and reception area to create more openness and privacy resulting in enhanced customer service.

3. The enhancement and institutionalization of the delivery of professional development to UVM’s faculty and staff. The plan includes the expansion and reconfiguration of professional development offerings.

Vice President Heading-Grant reported that as the final phase in implementing the Division’s reorganization is nearing completion, there has been significant progress in the areas of customer service, professional development and engagement, and efficiency.

Annual Deferred Maintenance Report • Vice President for University Relations and Administration Tom Gustafson reported that the

University is continuing to address deferred maintenance. He reported that although there is a moderate decrease in the deferred maintenance deficit, the deficit is growing. He added that major pieces will be removed from the deficit with the required demolition of Angell Hall, Chittenden-Buckham-Wills residence hall and the renovation of Votey Hall due to the STEM project. The demolition of Cook Building in FY18 will result in a reduction of $22.4M in deferred maintenance. Vice President Gustafson suggested that the deficit could be lowered by demolishing outdated facilities and not replacing them or replacing them with new facilities, outsourcing facilities that are needed, and disposing of facilities that are not needed. Chair Botzow pointed out that health and safety should come first. Vice President Gustafson responded that they do have a set of criteria and that health and safety is at the top of the list. Chair Botzow suggested that it would be helpful to have a chart or graph showing the status of deferred maintenance beginning at the point when the Board first made a commitment to deferred maintenance and projected out several years (for a total of about 10


years). Provost Rosowsky informed the Committee that what the University is facing in deferred maintenance is not out of line with what every institution is facing today.

Capital Projects Progress Report • Director of Capital Planning and Management Bob Vaughan brought to the Committee’s

attention that the Billings Library design work was to be reviewed during the afternoon session of the Budget, Finance and Investment Committee meeting.

Report by the Faculty Senate Curricular Affairs Committee Chair Cathy Paris, Faculty Senate Curricular Affairs Committee (CAC) Chair, provided a brief overview of two action items: a proposal from the College of Arts and Sciences for a new minor in Musical Theatre, and a proposal from the College of Nursing and Health Sciences (CNHS) to terminate the Post-Master’s Certificate in Nursing Practice. She also reviewed a proposal from the College of Medicine for a new M.S. Program in Medical Sciences. This item is pending approval by the Faculty Senate at its February 9th meeting, and if approved, will be an action item for the March 16th special Board meeting. Professor Paris reported on another proposal that has been approved by the CAC but not yet presented to the Faculty Senate: a proposal from CNHS and Continuing & Distance Education for a new online undergraduate major in Health Sciences. She explained that this major is unique due to the fact that it will be the first undergraduate degree program that would be entirely online. The Faculty Senate will vote on this proposal at their February 9th meeting and if approved, would also like to bring this proposal to the March16th Board meeting. A third item that is pending action by the Faculty Senate at the February 9th meeting is a proposal for a new General Education requirement in Sustainability. Faculty Senate President Julie Roberts and Professor Deane Wang provided a brief overview. Pending approval by the Senate, this will also come before the Board for action at the March 16th meeting. Chair Botzow then asked Professor Paris to explain what benefits the academic programs get from the academic program review (APR). Professor Paris responded that the greatest value she sees is the self-reflection and the self-study that programs are required to prepare. She added that it’s also an opportunity to have two valued colleagues from other institutions come and provide their perspective. Provost Rosowsky added that after the final reports from reviewers have been approved by the CAC, a summary meeting is held with the program Chair/Director, the Dean of the College or School, the CAC Chair, the Associate Provost for Teaching and Learning, the Provost, and other appropriate faculty to review the final reports along with the report and recommendation of the CAC Internal Review Subcommittee. This meeting results in a memorandum of record and a two-year follow-up review. Action Items The following resolution was presented for approval:

Resolution Approving the Creation of a New Minor in Musical Theatre in the Department of Theatre and the Department of Music and Dance, College of Arts & Sciences


RESOLVED, that the Board of Trustees approves the creation of a new minor in Musical Theatre in the Department of Theatre and the Department of Music and Dance as approved and advanced by the Provost on December 15, 2014, and the President on December 16, 2014. Resolution Approving the Termination of the Post-Master’s Certificate in the College of Nursing and Health Sciences RESOLVED, that the Board of Trustees approves the termination of the Post-Master’s Certificate in the College of Nursing & Health Sciences as approved and advanced by the Provost on December 15, 2014, and the President on December 16, 2014.

Director of Capital Planning and Management Bob Vaughan reviewed a proposal for a two-phase deferred maintenance project for Southwick Hall. The following resolution was presented for approval and referral to the Budget, Finance and Investment Committee:

Resolution Approving Southwick Deferred Maintenance

WHEREAS, the administration today reported on the strategic and operational need for the Southwick Deferred Maintenance Project and the associated program scope; THEREFORE, BE IT RESOLVED, that the Committee hereby approves the conceptual scope that the administration presented on this date and refers the Project to the Budget, Finance & Investment Committee for financial review and approval.

Vice President for Human Resources, Diversity and Multicultural Affairs Wanda Heading-Grant reviewed the policies informing that Trustees that there were no new changes (see Appendices A & B):

Resolution Reaffirming Equal Opportunity Statements RESOLVED, that the Board reaffirms the Equal Employment Opportunity/Affirmative Action Policy Statement attached here as Appendix A, and the Equal Opportunity in Educational Programs and Activities and Non-Harassment Policy Statement attached here as Appendix B, both effective as of February 7, 2015.

A motion was made, seconded and Trustees voted on the four resolutions: Bill Botzow – Yes, David Potter – Yes, Cynthia Barnhart – Yes, Frank Cioffi – Yes, Carolyn Dwyer – Yes, Richard Gamelli – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, and Donna Sweaney – Yes. The resolutions were approved as presented. Annual Diversity Presentation Vice President for Human Resources, Diversity and Multicultural Affairs Wanda Heading-Grant announced that UVM was a 2014 recipient of the publication INSIGHT Into Diversity’s Higher


Education Excellence in Diversity (HEED) award. Vice President Heading-Grant then provided an overview of some the University’s recent diversity efforts: • The restructuring of the Presidential Commissions resulting in the launching of the

President’s Commission for Inclusive Excellence. • UVM’s Bias Response Program – a centralized system for reporting bias, harassment, and

discrimination. • The President’s Our Common Ground Award recognizing six staff members who exemplify

the qualities of Our Common Ground principles. • The formal recognition of the life and legacy of Andrew Harris, the University of Vermont’s

first African American graduate. • The organization of a series of forums for students, faculty, and staff following the national

events after the Ferguson and Staten Island grand jury decisions. • The annual Blackboard Jungle Symposium which is the professional development experience

for students, faculty and staff. • The Staff Pay Equity Study to be conducted in 2015.

Vice President Heading-Grant concluded her report by acknowledging President Sullivan and Provost Rosowsky for their support. Trustees Cynthia Barnhart and Donna Sweeney and Chair Botzow expressed their appreciation for Vice President Heading-Grant’s leadership. Staff Representative Amanda McIntire pointed out the importance and value of the initiatives, and in particular, the Staff Equity Study. Academic Excellence Goals #1 and #2 Following Provost David Rosowsky’s brief review of the Academic Excellence Goals, Brian Reed, Associate Provost for Teaching and Learning, and John Ryan, Director of the Office of Institutional Research, gave a presentation on the first two goals:

1. Increase the percentage of undergraduate students graduating in four years 2. Improve undergraduate student retention, years 1– 4

At 11:45 a.m. approximately 25 members of the Student Climate Culture Group arrived at the meeting, read a statement in support of divestment from fossil fuels and requested an opportunity to present their proposal for divestment and reinvestment to the Board at its next meeting in May. Upon the group’s departure, Director Ryan resumed the presentation and reported that there are two main categories of variables/factors that influence the probability of persistence and timely completion:

• Pre-entry characteristics: academic preparation, rigor of high school curriculum, motivation, support (including financial).

• College Experience: Academic and social integration, student engagement, high impact practices, “challenge and support”, first-year experience.

Associate Provost Reed concluded that the University must work together to enhance student engagement and the quality of the UVM experience, particularly high order critical thinking and effective learning strategies in the first year.


Alumni Representative Afi Ahmadi asked for clarification of the completion rate. He pointed out there is a perceived counter intuitiveness of the goal to create student engagement and student satisfaction but then graduate them in four years. The Provost responded that given the cost of higher education today, the University is focused on the value, on academic quality and on the time it takes to graduate. Every year that a student has to remain at UVM, is a significant increase in cost to the individual and the family; and as the cost of education continues to climb, people are paying more attention to what their education will prepare them to do. Student Representative Katie Hickey asked about students who want to graduate early because of cost. The Provost responded that there will most likely be an increase in students wanting to graduate early and the University is creating a number of front-end programs specifically aimed to attract the best and brightest students. One suggestion is to look at how the summer can best be utilized, particularly the summer right before a student’s first year. The Provost added that any university that can get to a three-year degree is going to have an advantage. Trustee Frank Cioffi suggested that the students which we should be most concerned about are the students in the College of Arts and Sciences versus the students graduating with employable degrees. He suggested focusing on some sort of curriculum, either in the first semester of a student’s senior year or the summer of their senior year, to do some sort of certification training, e.g., technology, in which students could be trained in six months with an employable skill. Chair Botzow suggested that as we offer the opportunities for students to graduate sooner, we bear in mind that we don’t lower their capacity for earnings throughout their lifetime; that if a student is graduating sooner, then there’s the opportunity to charge a little bit more and use up some capacity; and concerning the first-year landmark experience, Chair Botzow suggested that the University continue in that direction, particularly with freshman and sophomores who are the most critical stakeholders. Foundation Representative Wolfgang Mieder offered the caveat that the University should not become too controlling; that some of the students prefer to go their own way as opposed to having too much structure.

Career Services Work Group Update Career Services Work Group member, Trustee Lisa Ventriss, gave an update following the Work Group’s latest meeting which took place on February 5th. She reported that there is increased activity in the Career + Experience Hub with very strong student involvement as career and peer mentors. Trustee Ventriss also provided a few highlights such as an increased level of student engagement in undergraduate research, and identified some issues including finding additional funding for research. Trustee Cioffi acknowledged Vice Provost for Student Affairs Annie Stevens and Director of Career Services Pamela Gardner for their work. He then reported that the Work Group would sunset in May, at which time they will turn oversight responsibility over to the EPIR Committee. Trustee Cioffi added that going forward, there would be a need for continued support by the administration in addition to needed resources. University Marketing and Communication Provost Rosowsky reported that during the last six months, it was determined that communications is being handled in several different parts of the University, including University Communications, Enrollment Management, Athletics, the University Foundation, etc. The Provost has asked Vice President Gustafson and Vice President for Enrollment Management


Stacey Kostell to convene these groups to identify their various messages and to work towards finding ways to collaborate. Next steps include gathering data on the outside perception of the UVM “brand.” Findings will be presented to the Board at future meetings. Trustee Richard Gamelli asked how the University would coordinate with the hospital now that the hospital carries the University of Vermont Medical Center banner. Provost Rosowsky responded that the Medical Center has a robust marketing team and they are already “at the table.” He agreed that it’s a very good suggestion that the University connect with the University of Vermont Medical Center, especially now that there is a cross branding. Chair Botzow asked the Committee members to consider the pros and cons of a chief marketing officer, what roles and responsibilities that officer would have and whether that position would be appropriate for this type of work, which is currently dispersed. In addition, what degree of directive would or would not be a good idea. Provost Rosowsky added that it will be a matter of how are we going to redirect the resources that we have. Other Business Chair Botzow recognized Vice Chair Potter, as this was his last meeting, and thanked him for his contribution to the Committee. Chair Botzow also acknowledged the Committee members for their engagement and their questions, and he reminded them that it wasn’t so long ago that the University was working towards fundamental change, and now when the Committee looks at the presentations at the meetings, it is apparent that the University is in a well-organized transitional moment. He concluded by thanking the members for all their work. Adjournment There being no further business, the meeting adjourned at 12:28 p.m. Respectfully submitted, Bill Botzow, Chair

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Affirmative Action provisions of any other federal, state or local law; opposing any act or practice made unlawful by VEVRAA or any other federal, state, or local law requiring equal employment opportunities for individuals with disabilities or protected veterans; or exercising any other rights protected by VEVRAA or the Rehabilitation Act.

The University of Vermont maintains an audit and reporting system that: measures the effectiveness of the University’s affirmative action program; indicates any need for remedial action; determines the degree to which the University’s objectives have been attained; measures the University’s compliance with its affirmative action obligations; and determines whether individuals with disabilities and veterans have had the opportunity to participate in all University sponsored educational, training, recreational and social activities.

Sources: Titles VI and VII of the Civil Rights Act of 1964; the Immigration Reform and Control Act of 1986; Title IX of the Education Amendments of 1972; the Equal Pay Act of 1963; the Age Discrimination in Employment Act of 1967; the Age Discrimination Act of 1975; Sections 503 and 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990; Section 402 of the Vietnam-Era Veterans Readjustment Assistance Act of 1974; Executive Order 11246; the Genetic Information Nondiscrimination Act of 2008; and the Vermont Fair Employment Practices Act, all as amended; and such other federal, state and local non-discrimination laws as may apply.

Note: This Statement of Policy is the official University of Vermont Equal Educational Opportunity Policy Statement and supersedes all prior policy statements regarding its subject matter. It may be modified only by written statement issued by the President as Chief Executive Officer of the University or by formal action by the University of Vermont and State Agricultural College Board of Trustees. This Policy Statement is designed to express the University’s intent and commitment to comply with the requirements of federal, state, and local non-discrimination laws. It shall be applied co extensively with those non-discrimination laws and shall not be interpreted as creating any rights, contractual or otherwise, that are greater than exist under those laws.

Contacts Questions regarding this policy statement or compliance with its provisions may be directed to: Director, Office of Affirmative Action and Equal Opportunity

University of Vermont 428 Waterman Building Burlington, VT 05405 (802) 656-3368 Questions about policies related to Title IX, including sex discrimination, sexual harassment, and all forms of sexual violence may be directed to the University’s Title IX Coordinator:

Director, Office of Affirmative Action and Equal Opportunity 656-3368

Questions about disability related issues may be directed to the University’s Section 504 Coordinator:



Questions may also be directed to government agencies having oversight and enforcement authority with respect to the referenced laws. A complete listing of such agencies may be obtained from the Office of Affirmative Action and Equal Employment Opportunity. The Vice President for Human Resources, Diversity and Multicultural Affairs is the University official responsible for the interpretation and administration of this policy. The University has developed an Affirmative Action Plan. The portions of the plan required for disclosure are available for inspection during normal business hours; contact the University’s Public Records Officer at (802) 656-8937.

Related Documents/Policies Equal Opportunity in Educational Programs and Activities and Non-Harassment http://www.uvm.edu/~uvmppg/ppg/student/equaledu.pdf Sexual Harassment Policy – Employees http://www.uvm.edu/~uvmppg/ppg/hr/sexharasemp.pdf Procedures for Investigating and Resolving Discrimination Complaints http://www.uvm.edu/~aaeo/pdf/discrimination.pdf

Effective Date Approved by: E. Thomas Sullivan, President February 7, 2015 Deborah H. McAneny Chair Board of Trustees February 7, 2015

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Contacts Questions regarding this policy statement or compliance with its provisions may be directed to: Dean of Students University of Vermont 41-43 South Prospect Street Burlington, VT 05405 (802) 656-3380 or to: Director, Office of Affirmative Action and Equal Opportunity

University of Vermont 428 Waterman Building Burlington, VT 05405 (802) 656-3368 Questions may also be directed to government agencies having oversight and enforcement authority with respect to the referenced laws. A complete listing of those agencies may be obtained from the Office of Affirmative Action and Equal Opportunity. The Vice President for Human Resources, Diversity and Multicultural Affairs is the University official responsible for the interpretation and administration of this policy. Title IX Coordinator Questions about policies related to Title IX, including sex discrimination, sexual harassment, and all forms of sexual violence, may be directed to the University’s Title IX Coordinator:


Section 504 Coordinator

Questions about disability related issues may be directed to the University’s Section 504 Coordinator:



Related Documents/Policies Equal Employment Opportunity/Affirmative Action Policy Statement http://www.uvm.edu/~uvmppg/ppg/general_html/affirm.pdf Harassment – Students http://www.uvm.edu/~uvmppg/ppg/student/studentharas.pdf Procedures for Investigating and Resolving Discrimination Complaints http://www.uvm.edu/~aaeo/pdf/discrimination.pdf Sexual Harassment Policy – Students http://www.uvm.edu/~uvmppg/ppg/student/sexharasstudent.pdf

Effective Date Approved by: E. Thomas Sullivan, President February 7, 2015 Deborah H. McAneny Chair Board of Trustees February 7, 2015

Attachment 2

330 Waterman Building, 85 South Prospect St., Burlington, VT 05405-01610, Telephone (802) 656-3160 Equal Opportunity / Affirmative Action Employer

OFFICE OF THE DEAN

Academic Excellence Goal #8: Increase Enrollments in Graduate and Professional Programs

Board of Trustees

Educational Policy and Institutional Resources Committee May 15, 2015

Prepared By

Cynthia Forehand, Dean of the Graduate College

2

One of the Academic Excellence Goals in support of President Sullivan’s Strategic Action Plan is to “Increase enrollments in graduate and professional programs”. This goal will support a growing intellectual vibrancy at UVM with a mix of graduate and undergraduate students more closely aligned with peer research universities. The Graduate College is actively engaged in developing mechanisms to support increased enrollments within existing programs and in developing new graduate programs that fit within UVM’s vision and mission. One component of the academic excellence goal is to increase the number of students in research doctoral programs where full student support is expected. These students engage in the highest level of intellectual pursuit and creation of new knowledge. Importantly, they also support the scholarship and productivity of our faculty and enhance UVM’s reputation. A second component of the academic excellence goal is to increase the number of students in master’s and professional programs that meet specific students’ needs and for which students typically pay a significant portion of the costs themselves. The presentation will define the taxonomy of graduate programs at UVM and provide a snapshot of who we are. We will then present a plan for substantially growing graduate programs with foci on 1) increasing the international graduate student population, 2) increasing accelerated entry into masters programs for our undergraduate students, 3) utilizing the incentive-based budget (IBB) model to increase capacity in existing programs and 4) developing new residential and distance programs that align with UVM’s vision and attract new populations of graduate and professional students. In parallel with increasing enrollment, we must enhance recruitment and student support services to attract and retain high caliber students and ensure their success. The overarching goal is to significantly change the ratio of undergraduate to graduate students (UG/G) to be more in line with the mix typically found at research universities. This change will enhance UVM’s intellectual vibrancy for all students and faculty. The specific goal is to increase the graduate student population by 400 students within 5 years. Assuming no change in the number of undergraduate students, an increase of 400 graduate students represents a 30% increase in the number of graduate students and a change from an UG/G ratio of 5.4 to 4.5 (counting medical students in with the graduate population for this ratio). A second goal is to then increase the graduate population by another 400 students in 3 more years, which would bring our UG/G ratio to 3.8 within 8 years. Figure 1 provides a comparison of UVM with peer institutions in terms of the UG/G ratio and UVM’s international and diverse populations.

3

Figure 1: Peer comparison ordered by % international graduate students

Current Profile of UVM Graduate Programs UVM has 1,405 graduate students (including certificate students) with programs in all academic units and highest numbers in Education/Social Services and Health Sciences (Fig. 2). Professional programs dominate our largest programs at both the master’s and doctoral level (Fig. 3). Figure 2

Figure 3

4

The number of students peaked in 2011, with sharp drops in enrollment in 2012 and 2013, but an encouraging 4% increase in 2014 (Fig. 4). The percentage increase in Fall 2014 was the same for doctoral and master’s levels. This increase may reflect the recovery of the economy and can expect to keep growing as long as the economy remains relatively healthy. Figure 4: Total graduate enrollment – 10 year trend

Mechanisms to increase graduate enrollment

1. Increase international graduate student population Specific goal: double the number of international graduate students within 5 years.

200

400

600

800

1000

1200

1400

1600

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Phd/EdD/DPT/DNP Masters Total

5

As shown in Fig. 1, the percentage of international graduate students at UVM is very low. Increasing international student number has the added benefit of diversifying the graduate student population along with increasing the number of students. As indicated in Fig. 5 and Table 1, UVM’s international graduate student population is stagnant or falling while across the country international students represent a rapidly growing population. Figure 5: International graduate enrollment: ten year trend

Table 1. UVM and National Trends for International Graduate Enrollment % change 2011-

2012 % change 2012-2013

% change 2013-2014

Average Annual % Change 2008-2013

Total Enrollment UVM -6.7% -7.7% 4.1% -0.8% National -2.3% -0.2% Not available 1.5% US Citizen and Permanent Residents

UVM -7.7% -8% 5% -0.7% National -3.2% -1.1% 0% (preliminary) 1.4% International UVM 3% -1% -5% 1% National 2.8% 7.3% 8% (preliminary) 2.9%

The average annual growth of international graduate students nationwide is 3-fold higher than for UVM over the last 5 years. Particularly striking is the marked increase nationally over the past two years while UVM was losing ground.

120130140150160170

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

153 161 160 141

153 137 142 146 145 138

International Enrollment

6

Data from the Department of Education reported through the Council of Graduate Schools indicate this increase in international enrollment is preferentially in master’s programs (Fig. 6). More of these candidates are going to master’s only schools where funding is not typically available to the student Figure 6: International enrollments nationwide by degree level

How can we change our outcomes with international students? UVM must be visible to capture these students. In the past, there has been no organized recruitment other than through individual faculty relationships. We are now partnering with Undergraduate Admissions, the Office of International Education (OIE) and the Global Gateway Program (GGP) to be included whenever there’s a possibility to recruit graduate students. In one webinar with the Canadian Bureau of International Education (CBIE) set up through OIE, we were able to communicate with ~40 Libyan students already in North American undergraduate programs (many in the US) to tell them about UVM. We received several direct contacts from these students after the webinar and at least two have applied to UVM. These are students with a full scholarship from their home ministry of education to cover all of their tuition and living expenses. There are two important collaborations with the GGP. One is to be ready in a year’s time to engage the students who successfully matriculated into UVM undergraduate programs and encourage them to apply to masters programs – especially for those in majors with accelerated masters programs. We are also working directly with Associate Provost Nunley, Sharon Ultsch (GGP ESL faculty), OIE and Dean Garcia to put together a Pre-Master’s Program similar to the undergraduate GGP program. The planned launch is for Fall 2016 with an expected minimum 25 students. Students will be admitted conditionally to a STEM graduate program and will successfully complete 9 credits of graduate course work and 9 credits of ESL coursework prior to advancement to candidacy in the graduate program.

7

2. Increase accelerated entry into masters programs (AMP) for our undergraduate students Specific goal: matriculate 10 additional new AMP students per year over the next 5 years UVM’s AMPs provide an early entry into a master’s program for current UVM undergraduates. These students apply to and are accepted into the graduate college while still an undergraduate. They then complete 6 credits of graduate level course work that counts toward both degrees and can take another 3 credits that will count towards the graduate degree. It is a good deal for the students who essentially get 9 of their graduate credits paid without additional cost. And it is a good deal for the programs because they recruit UVM’s best students in their disciplines and know they will have a successful outcome. A motivated student can get a bachelor’s and master’s in five years. The AMP is fundamentally different than a 3+2 program where students are accepted into the program expecting to obtain the master’s from the beginning. Students often drop out of these programs with the common change in interest that happens after beginning college. The AMP program picks up students after they have finalized a major and are successfully completing it. The transition to IBB has re-kindled interest in recruiting students into existing programs and has resulted in four programs initiating new AMPs for AY 16 (Biochemistry, Counseling, Pharmacology, Public Health).

3. Utilize IBB budget model to increase capacity in existing programs Specific goal: Increase capacity in current programs by 50 students within 5 years. Current programs come in a variety of flavors so the strategy for increasing enrollment varies. For research doctorates, where students receive full tuition scholarship, increasing enrollment will depend on increasing extramural support for these students. The recent change in policy to charge some tuition to granting agencies (where allowed) brings in revenue associated with these students to help support their aid as well as their stipend. UVM must also develop more institutional training grants to support multiple students. Here we can partner with the Vice President for Research to request support from the grant writing assistant he has added in his office to support large collaborative grants. Training grants will be particularly important to support students in RSENR and CALS where much of their primary funding does not allow tuition to be charged. Their funding agencies do have specific student training grants that will pay tuition. The Graduate College has spent considerable effort this past year shoring up its data management for admissions and enrollment and its interface with the Office of Institutional Research so that we can readily pull data needed to support these grant applications. For professional programs where students typically pay for their education, we need to identify a mechanism to make that education more affordable while still being revenue positive (or at least neutral) for the unit. An important mechanism for doing this is to reduce the out of state tuition for these programs. The approval by the legislature and UVM’s Board of Trustees to reduce the out of state rate for graduate programs is in place and a process for requests and approval is defined. If a program has capacity and needs to

8

reach an out of state market, or if it would like to increase the out of state pool to bring in geographic diversity, this is a good way to achieve that goal. Professional programs also have access to very well-funded extramural training grants that support student stipends and tuition scholarship. In many cases UVM’s professional program students are also engaged in research and may be able to garner research support. Course-based, project and thesis master’s programs fall in between the research doctorates and the professional training programs so any of the funding mechanisms defined above applies to them as well. Similarly, philanthropic and corporate support of students can be applied to all types of student. Where appropriate, students may also serve as teaching assistants to support the undergraduate teaching mission of a particular unit. Using the IBB algorithms to calculate the revenue generated and the costs associated with increasing program enrollment allows deans and faculty to identify the programs where an investment results in an increase in quality and revenue, even when additional faculty are required.

4. Developing new residential and distance programs Specific goal: bring 200 students into new graduate programs within 5 years. The IBB model provides a mechanism for assessment of costs and revenues for potential new programs that fit within UVM’s vision and where our strengths will make the program attractive to new students. Key to this development of new programs is a focus on quality and student demand. Conversations have begun in many units and some have come to fruition. AY 16 will see the initiation of 3 new master’s programs (one low residency and two residential), each of which will be expected to bring in 15-25 new students per year, and a new cross-college doctoral program in Food Systems that will replace a thesis-based master’s program. The master’s program will transition to a project based program with some of the revenue generated used to support the doctoral program. Some philanthropic support for students in the project-based masters is already in place. Strategies for developing new programs must focus on areas where UVM has expertise, reputation and capacity. Distance education is under developed at the graduate program level, partially because faculty have been reluctant to develop courses for new programs without a clear idea of how the additional work would fit into their schedules. We cannot compromise other educational capacity while developing new programs. Here again, the IBB budget model allows a more data driven discussion with an ability to predict resource needs and the student numbers required to support those needs. As faculty become more facile with online teaching, it will be more natural for them to consider programs that reach out to new learners. Existing Certificates of Graduate Study would be good options to begin transition to a distance audience. Another area where UVM has potential capacity is within the relatively new degree category of Professional Science Masters. This degree involves a combination of science or math advanced education combined with training in workplace skills such as business, communications and regulatory processes. Partnerships with business and internships for

http://www.sciencemasters.com/

9

students are required components. The science/math content is expected to be interdisciplinary or emerging. We have one degree now, the Leadership for Sustainability concentration in the MS in Natural resources that comes close to being a PSM, but we do not currently have a specific PSM degree. There is conversation in several units about the potential for a biotechnology program that could be developed with this degree in mind. There is emerging capacity in the School of Business to provide business and marketing training for graduate students in other disciplines with a focus on taking ideas to market. These are great seeds to start a successful PSM program. At the doctoral level, it is increasingly common to see specific RFPs for cross training between science, technology and business – as in this NIH/NIGMS Program in Biotechnology: http://www.nigms.nih.gov/training/instpredoc/pages/PredocDesc-Biotechnology.aspx

Mechanisms to enhance recruitment and student support International recruitment, expansion of capacity in current programs, and development of new programs will all contribute to the explicit Academic Excellence Goal of increasing the number so students in graduate and professional programs. Equally important is building the recruitment, student services and career development opportunities required to attract high quality students, retain them and support their success. Here, UVM has some distance to cover quickly to become/remain competitive.

1. Recruitment Specific goal: Fully implement faculty and student portals for new admissions software by Fall 2015 In Fall 2014 the Graduate College licensed software to modernize the admissions process with particular attention paid to building applicant and faculty portals and that will allow sophisticated data tracking. With two retirements from the staff, a single new positon was created to integrate admissions and enrollment management. Sydnee Viray filled that position and she has worked in collaboration with ETS, the Registrar and Undergraduate Admissions to build a robust system for graduate admissions and integrate it with Banner (thank you to Nancy Beck for tremendous support on this part). It was a daunting task but the bare bones implementation of the software is finished and most of the expected and unexpected glitches solved. Over the next year we will build customized interfaces for graduate programs to enhance their ability to communicate with applicants. The system also allows us for the first time to identify and reach out to potential applicants who have started, but not submitted an application. For the AY 16 admission cycle we received ~2400 paid applications, half of which were completed. We also saw another 1200 applications in the system that had been started but not submitted. We will be able to craft communications to these potential applicants, as well as those who submitted, but did not complete their application.

http://www.nigms.nih.gov/training/instpredoc/pages/PredocDesc-Biotechnology.aspx

10

Other recruitment focus is on international applicants as discussed above. We also target a handful of recruitment fairs annually to reach out to a diverse group of potential applicants.

2. Student Services and Support Specific goal: Increase the capacity at UVM for career development and student success. As with the undergraduate education component, it is the norm for high quality institutions to build student support services related to professional development and career success. It is also the expectation of funding agencies that graduate students have access to and utilize professional development opportunities. Our efforts in this area are truly nascent. We have initiated collaboration with the Writing Center to develop a component of the Center that will support graduate students. We expect that will be live in Spring 2016 and will develop further into a collaboration with more specific support for international students. It is likely the historical dearth of support services outside OIE for international students has kept our international population from growing by word of mouth. The rapid pace at which these services are changing will be critical to our ability to recruit these students. The Graduate Student Senate has worked with the Career Center to develop and keep some focus on graduate students. That has been a successful collaboration we hope will expand. In addition, the Center for Teaching and Learning has a formalized teaching certificate graduate students can earn over the course of a year or two. Another student services focus for this past year has been the development and implementation of process and policy changes relate to IBB. While this may not be so obviously related to recruitment and retention, in fact it is critical. There has been much to learn and much to teach. Finally, we are working with the Foundation to attract support for graduate students. Our campaign goals focus on student support, whether it be individual stipend or research support, dissertation completion awards, funds to support travel to present their research, or funds to support some of the professional development components of the Career Services Center, the Writing Center or the Center for Teaching and Learning.

Summary This report has laid out the case in support of Academic Excellence Goal #8: increase enrollment in graduate and professional programs. The overarching goal is to significantly change the ratio of undergraduate to graduate students (UG/G) to be more in line with the mix typically found at research universities. Specific goals are:

11

Specific goal: Increase the graduate student population by 400 students within 5 years. Specific goal: Subsequently increase the graduate population by another 400 students in 3

more years, which would bring our UG/G ratio to 3.8 within 8 years Specific goal: double the number of international graduate students within 5 years. Specific goal: matriculate 10 additional new AMP students per year over the next 5 years Specific goal: Increase capacity in current programs by 50 students within 5 years. Specific goal: bring 200 students into new graduate programs within 5 years. Specific goal: Fully implement faculty and student portals for new admissions software by

Fall 2015 Specific goal: Increase the capacity at UVM for career development and student success.

Goals to increase graduate student number require collaboration with the academic units that provide the education and research training for the students. The Dean of the Graduate College will work with the academic deans and graduate faculty to parse the overall goals into unit specific goals. That discussion will occur over the summer and early fall 2015.

Metrics for success: In October 2015 we have identified unit specific goals for increasing enrollment in graduate and

professional programs. In December 2015 we have a fully functional and customized admissions portal. In May 2017 we have a successful graduate writing center that is providing dissertation and

thesis writing boot camps in addition to writing tutor support. In May 2020 we have 280 international graduate students. In May 2020 we have 1805 graduate students (excluding MD) and in May 2023 we have 2205

graduate students. References: Allum, J. (2014a). Graduate enrollment and degrees: 2003 to 2013. Washington, DC: Council of

Graduate Schools. Allum, J. (2014b). CGS International graduate admissions survey, phase III: final offers of

admission and enrollment. Washington, DC: Council of Graduate Schools. Allum, J. (2015) Data Sources: Trends in Degrees Awarded to International Students, Insights

and Research on Graduate Education, Council of Graduate Schools, GradEdge 4:4-5. Institute of International Education. (2014). International students by academic level and place of

origin, 2013/14. Open doors report on international educational exchange. Retrieved from http://www.iie.org/opendoors

http://www.iie.org/opendoors

Attachment 3

EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE

May 15, 2015

Resolution Approving the Creation of a Minor in Art in the Department of Art and Art History, College of Arts and Sciences

RESOLVED, that the Board of Trustees approves the creation of a new minor in Art in the Department of Art and Art History, in the College of Arts and Sciences, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

Resolution Approving the Creation of a M.S. Program in Complex Systems and Data Science in the College of Engineering and Mathematical Sciences

RESOLVED, that the Board of Trustees approves the creation of a new M.S. Program in Complex Systems and Data Science in the College of Engineering and Mathematical Sciences, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

Resolution Approving the Creation of an Undergraduate Certificate in Teaching English to Speakers of Other Languages (TESOL)

RESOLVED, that the Board of Trustees approves the creation of a new Undergraduate Certificate in Teaching English to Speakers of Other Languages (TESOL), as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

Resolution Approving the Creation of a Ph.D. in Food Systems

RESOLVED, that the Board of Trustees approves the creation of a Ph.D. in Food Systems in the Graduate College, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

Resolution Approving the Creation of a Pre-Actuarial Academic Certificate

RESOLVED, that the Board of Trustees approves the creation of a new Pre-Actuarial Academic Certificate in the College of Engineering and Mathematical Sciences, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

Resolution Adopting “Faculty Scientist Pathway” Amendment to the College of Medicine Faculty Handbook

RESOLVED, that the Board hereby authorizes the amendment by the University, through its College of Medicine, of the College of Medicine Faculty Handbook. The amendment will establish a new Faculty Scientist Pathway and remove the Research Associate rank in the Research Scholars Pathway. The specific provisions as hereby adopted are set forth in Appendix A.

Attachment 3_EPIR consent agenda with appendices A & B_05.15.15.pdf 1 5/4/2015 10:00:38 AM

Educational Policy & Institutional Resources resolutions Page 2 of 2May 15, 2015

2

Resolution Approving Revised Diversity Statement

WHEREAS, in a statement first adopted on November 13, 2004, and later revised and adopted on February 7, 2009, the Board articulated its belief that diversity and academic excellence are inseparable; and

WHEREAS, in its statement, the Board proclaimed that a diverse University community is a compelling institutional interest indispensable to achieving our goals of academic excellence;

BE IT RESOLVED, that the Board approves and adopts with enthusiasm, and with renewed dedication to its stated principles and objectives, a revised Diversity Statement appearing as Appendix B to this document.


Appendix A

Proposed Changes to COM Faculty HandbookPART THREE – Faculty Appointments, Reappointments, …

SECTION 2 Faculty Appointments. 2. Full Time Renewable Appointments

Page 11

A faculty member shall be initially appointed to a Tenure Pathway, a Research Scholar Pathway, Faculty Scientist Pathway, an Education Scholar Pathway, a Clinical Scholar Pathway, a Clinical Practice Physician Pathway or a Volunteer Pathway position.

Page 14

2. Full Time Renewable Appointments

In the case of renewable faculty appointments there are five potential pathways with differing areas of emphasis for activities of faculty member. These are Research Scholar Pathway, Faculty Scientist Pathway, Clinical Scholar Pathway, Education Scholar Pathway, Clinical Practice Physician Pathway.

a. Research Scholar Pathway

The Faculty Titles are Assistant Professor, Associate Professor and Professor.

Page 15-Delete the following:

A Research Associate is initially appointed for one year by the Chair with the prior approval of the Dean and Provost and may be reappointed for additional one-year terms by the Chair with the prior approval of the Dean, provided the appointments and reappointments of faculty who hold salaried positions are contingent upon the availability of restricted funding. Appointment requires that the individual hold a graduate degree in his/her field except under extremely unusual circumstances as resolved by the Dean in consultation with the Chair. Reappointment requires the candidate meet all applicable standards and criteria as described in the COM Faculty Handbook and additionally in the College of Medicine Standards and Guidelines.

Page 15- Replace with:

e. Faculty Scientist Pathway

Faculty Scientist Pathway includes individuals who whose predominant effort is dedicated to the generation of new knowledge. Those appointed to the rank of Faculty Scientist must have a terminal degree in his or her field of study and demonstrate a high degree of technical expertise. Indeed it is this technical expertise, research skills and attended research productivity that will justify this faculty appointment. Appointment as a Faculty Scientist is usually on a full-time basis, but may be on a part-time basis with the approval of the Senior Associate Dean for Research. All appointments of Faculty Scientist require the recommendation of the Chair of the applicable department and approval by the


Senior Associate Dean for Research and the Dean of the College. No further approval shall be required by any other University official.

Appointment at the rank of Faculty Scientist are for a five-year term and may be made after completion doctoral training and postdoctoral fellowship, except under very unusual circumstances with the approval of the Dean. A Faculty Scientist is appointed by the Department Chair in consultation with the Dean. Appointments as Faculty Scientist, which are contingent on restricted funding, shall be for terms of up to five year depending on individual circumstances and shall be renewable following a standardized reappointment process.

The initial appointment in this Pathway is considered opportunity hires for faculty who are currently at the rank of Research Associate or other Research Pathway rank. If a Faculty Scientist develops substantial, independent and funded, or evidence of the likelihood to be funded, research program after two or more years of employment, he or she may then be considered for Assistant Professor on the Research Scholar Pathway as an opportunity hire.


Appendix B

1


BOARD OF TRUSTEES

DIVERSITY

Why Diversity and Inclusive Excellence is an Academic and Institutional Strategic Priority for the University of Vermont

“Of all the civil rights for which the world has struggled and fought for 5,000 years, the right to learn is undoubtedly the most fundamental.” W.E.B. DeBois

The University of Vermont holds that diversity and academic excellence are inseparable. A distinguished university, particularly one that is a public land grant, must be accessible and inclusive to all who can positively contribute to and excel at the institution, regardless of individuals’ backgrounds and circumstances, including race, color, gender, gender identity and expression, sexual orientation, national and ethnic origin, socio-economic status, cultural and geographic background, veteran’s status, religious belief, age, disability, and other characteristics.

The University must prepare our students and support all members of our community to effectively function in and contribute to a complex, diverse, and evolving world. Through the tenets of respect, integrity, innovation, openness, justice, and responsibility found in Our Common Ground, the ideals of accessibility, inclusiveness, and academic excellence are reflected in the University’s values.

The nation’s success depends on global networks and markets, and our future security and prosperity require us to be a respected partner with cultures, countries, and communities across the globe. Research and scholarship are increasingly international and co-operative enterprises that require not only cultural awareness, but the ability to work collaboratively within diverse teams. Many of the most pressing problems our graduates will face in their lifetimes are regional or global in nature, including violence and war, disease, poverty, climate change, and intense competition for diminishing resources. An education grounded in diverse perspectives will better enable our graduates to confront and successfully resolve these and emerging problems.

Our mission as a public research university is to educate students and to create and disseminate knowledge. We also have the responsibility to prepare our students to be leaders, change agents, and global citizens. To be successful in this charge, we must educate our students about the world in which they live and help them (as well as other members of the University community) acquire the knowledge and skills necessary for successful and productive lives. Essential to achieving these goals are: having diversity among our faculty, staff and students to add intellectual and social vibrancy to the


2

community; cultivating a safe and respectful climate for all members of our University community; supporting the development of cultural competency; providing a curriculum that teaches critical thinking and engages learners of different multicultural perspectives across all disciplines; and having co-curricular experiences that provide community members with opportunities to engage across differences, as well as to develop and deepen critical life skills.

For these reasons, a diverse and inclusive UVM community is a compelling institutional interest that is indispensable to achieving our goal of inclusive excellence. If we are successful in this endeavor, the University of Vermont will continue to attract talented students, staff, and faculty who will not only enhance the University and local communities, but will make significant contributions to the nation and world. In sum, the success of the University’s goals on promoting diversity also will advance the public good in society as the U.S. Supreme Court observed in the landmark case of Grutter v. Bollinger (2003).

“Education is the most powerful weapon which you can use to change the world.”Nelson Mandela

Adopted by the Board of Trustees: November 13, 2004Revised and Adopted by the Board of Trustees: February 7, 2009Revised and Adopted by the Board of Trustees: May 16, 2015


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delete from our Research Scholars Pathway the position of Research Associate. Those persons currently in the research associate position would either go into the newly created Faculty Scientist position or be appointed as assistant professors on the research scholar pathway. This process would be completed at the College level, following our review process with final approval by the Dean. Vetting Process followed: 1 – Review & discussion with College of Medicine Advisory Council – January 9, 2014 2 - Review & discussion with faculty of the departments affected – January, 2014- September 2014 3 – Review & discussion at COM Faculty Meetings – January 6, 2014 and January 27, 2015. 4 – Reviewed and unanimous endorsement with College of Medicine Advisory Council January 8, 2015 6 – Voted on by COM Faculty on February 6, 2015 with 157 faculty voting “yes” and only 3 faculty voting “No” 7 – Approved by the Curricular Affairs Committee on April 9, 2015 8 - Vote by the Faculty Senate – scheduled for meeting on Thursday, May 14, 2015. 9 - Approved by the President & Provost - pending endorsement from the Faculty Senate on Thursday, May 14, 2015. The College of Medicine respectfully requests that the UVM Board of Trustees endorse the proposed change to the COM Faculty Handbook.

2015-2016 Annual Workplan for UVM BOT Educational Policy & Institutional Resources Committee Attachment 5

Additional Policies due for cyclical review in 2015-2016 that fall under EPIR’s purview include: Campus Demonstrations (fall). If changes are recommended, committee review will be scheduled following the internal review process. *Annual reports should track progress on academic goals and should include trends across the world and how UVM is positioning itself in it.

March 26, 2015 October 2, 2015 February 5, 2016 May 20, 2016

UVM Foundation Annual Foundation Report

Strategic Diversity Initiatives Annual VP for Human Resources, Diversity & Multicultural Affairs Report Annual Diversity Presentation

Facilities & Technology and Capital Projects

Capital Projects - TBD Annual IT Report

Capital Projects - TBD

Capital Projects - TBD

Academic & Student Life Academic Excellence Goal # 4 (Increase interdisciplinary teaching, research & scholarship) Annual International Opportunities Report Annual Enrollment Report Annual Career Services Action Plan Progress Report

Academic Excellence Goal #5 (Expand programmatic offerings to include distance & hybrid modes of instructional delivery)

Academic Excellence Goal # 7 (Increase domestic diversity & grow international student enrollments across the University) Annual Academic Advising Report

Research & Graduate Education

Annual Research Report (including TRI) Annual Graduate Education Report

Action Items Curricular Affairs Committee Recommended Actions

Curricular Affairs Committee Recommended Actions

Curricular Affairs Committee Recommended Actions

Routine Reports

Provost’s Report CAC Report Capital Projects



ERM Risks/Opportunities

Internationalization Resource Research Vision

Summer Session

Policies for Cyclical Review AA/EO Statements

Discussion Topics IBB: What it’s Enabling Annual Review of Work Plan

http://www.uvm.edu/policies/student/demonstrations.pdf


BOARD OF TRUSTEES

BUDGET, FINANCE AND INVESTMENT COMMITTEE

Chair David Daigle, Vice Chair Donald McCree, President Thomas Sullivan, Robert Brennan, Bernie Juskiewicz, Joan Lenes, Samantha Lucas, Ed Pagano, Dale Rocheleau, Lisa Ventriss, and Jeff Wilson, Faculty Representatives Don Ross and Randy Headrick, Foundation Representative Richard Ader and Alumni Representative Mike Reardon, Staff Representatives Leslye Kornegay and Cheryl Herrick, Student Representatives Roger DaGama and Maya Donoghue, and Graduate Student Representatives Nikisha Patal and Mairi-Jane Fox Friday, May 15, 2015

1:30 p.m. – 3:30 p.m. Silver Maple Ballroom, (401) Dudley H. Davis Center

AGENDA

Item

Enclosure Discussion Leader Time

Call to Order **1:30 p.m.

1. Approval of the April 13, 2015 meeting minutes Attachment 1 David Daigle 1:30-1:35 2. Report of the Investment Subcommittee

Endowment Performance Update Asset Allocation Update Socially Responsible Investing Advisory

Council Update Resolution Reaffirming Divestiture from

Sudan

Separate Enclosure

Attachment 2

Don McCree Claire Burlingham

1:35-1:50

3. Resolution Approving Investment Advisor Contract

Attachment 2 Don McCree 1:50-1:55

4. Vice President’s Report Third Quarter General Fund Budget to

Actuals

Handout Richard Cate Alberto Citarella

1:55-2:05

5. GASB 45: Update on Post-Retirement Medical Benefits (discussion)

Richard Cate 2:05-2:25

6. Minimum Liquidity Policy (discussion)

David Daigle Richard Cate

2:25-2:35

7. Capital Projects (action)

Resolution Authorizing Expenditures for Chiller Plant Expansion Project

Attachments 2 & 4

Richard Cate Bob Vaughan

2:35-2:45


BOARD OF TRUSTEES

BUDGET, FINANCE & INVESTMENT COMMITTEE

AGENDA, Continued

Item

Enclosure Discussion Leader

Time

8. FY 2016 Budget Overview of Total Operating Budget FY 2016 General Fund Budget Proposal Resolutions Approving:

FY 2016 Tuition Rates FY 2016 Room/Meal Rates FY 2016 Student Fees High School Tuition Rates

General Fund Budget

Executive Summary

Attachment 2 Attachment 3 Appendices

A-F

David Rosowsky Richard Cate Alberto Citarella

2:45-3:25

9. Other Business* Review of Work Plan

Attachment 5


ADJOURN 3:30 p.m.

*Executive Session as needed. **Times are approximate.

Budget, Finance and Investment Committee Executive Summary

May 15, 2015

Prepared By Richard H. Cate, Vice President for Finance and Treasurer

ACTION ITEMS Approval of Previous Meeting Minutes The minutes for the April 13, 2015 Committee meeting are included as Attachment 1. Action: Motion to approve the minutes. Resolution Reaffirming Divestiture from Sudan Action: At the recommendation of the Investment Subcommittee, the Committee will be asked to reaffirm a resolution regarding divestiture from Sudan. Attachment 2 _____________________________________________________________________________ Resolution Approving Investment Advisor Contract In accordance with the recommendation of the Investment Subcommittee, the administration requests approval of a contract for investment advising service XXXXXX for a period of five years for an amount not to exceed $XXXXX. Action: Approval of five year Investment Advisor Contract. Attachment 2 _____________________________________________________________________________ Resolutions Approving FY 2016 Budget Provost David Rosowsky, University Budget Director Alberto Citarella and I will outline and seek approval of the FY 2016 budget planning assumptions and budget proposal. You will note that an additional resolution is being proposed on High School Tuition. For the past several years, the University has been enrolling an increasing number of high school students. At the last Board meeting, the administration brought to the Board a request for setting tuition for those that have State-issued vouchers. However, there are a number of other high school students without vouchers from Vermont (37%) and other states (63%) that are now enrolling. In the early years, their numbers were so small that it did not warrant bringing the matter to the Board but, in FY 2014, 155 of these high school students enrolled at UVM. The administration is recommending that the tuition rate for high school students enrolled at UVM be set at 50% of the applicable in-state or out-of-state rate. It is important to note that these students are only allowed to enroll in classes that have open seats and they do not displace

Budget Finance and Investment Committee - Executive Summary Page 2 of 4 5/15/15 enrolled college students. Thus, even though the tuition would be lower, it will increase net tuition because the increase in associated marginal costs is minimal. Action: Approval of resolutions regarding FY 2016 general fund budget, tuition rates, room and meal rates, and student fees. Attachment 2 and Attachment 3, Appendices A-F Resolution Authorizing Expenditures for Chiller Plant Expansion Project The administration is asking the Board to amend its prior authorization of the Chiller Plant Expansion Project. On May 16, 2014 the Board of Trustees approved the expansion of the University’s Chiller Plant, which is a central facility that cools a number of University buildings and even more after the expansion. The approved resolution authorized the expenditure of $10 million from project funds (STEM, Billings and the student housing project), facilities renewal reserves (funds set aside every year for capital replacement), and $3 million from the Green Revolving Loan Fund. The $10 million estimate was generated before detailed planning for the STEM and housing projects was underway. A much more detailed estimate, which had the benefit of being informed by detailed plans of these two major projects, was recently completed and we now know that the project is likely to cost $11.8 million. Attachment 4 is a spreadsheet illustrating the University’s net asset balances, and included among these numbers is a row labeled “Plant Net Assets”. This category includes physical assets and $15.6 million in facilities renewal reserves that have accumulated as a result of annually setting aside funds for capital improvement projects. $2.6 million of these funds have been committed to the Chiller Project. The administration is recommending that we meet the additional $1.8 million need for the Chiller Plant expansion through a combination of funds from appropriate project accounts and facilities renewal reserves accounts for buildings that will be served by the Chiller Plant. It is important to note that the use of these funds will not reduce the University’s unencumbered, unrestricted reserves because these funds are already encumbered for use only for facilities projects related to specific buildings. The February 2015 approval of the Chiller Plant Expansion Project was conditioned on two requirements:

• Issuance of the bonds for the STEM project • Funding of the Billings renovation project

The Board approved issuance of the bonds for STEM at the February 2015 board meeting and they will be issued in June 2015 and the Foundation has nearly completed securing commitments for the Billings project. Cash on hand for this project currently totals over $3.2 million. Thus, although all the cash is not yet in hand, there is more than enough money to pay for the $1.2 million of the Chiller Plant Expansion Project attributable to Billings and the $500,000 in planning costs authorized by the Board in February. The Chiller Project is a necessity for multiple major projects, cannot be segmented, and the funding is available from sources that are not part of the University’s unencumbered, unrestricted

Budget Finance and Investment Committee - Executive Summary Page 3 of 4 5/15/15 net assets. Therefore, the administration is recommending that the Chiller Plant Expansion Project be approved at a cost not to exceed $11.8 million. Action: Approval of Resolution Authorizing Expenditures for Chiller Plant Expansion Project. Attachment 2 and Attachment 4 DISCUSSION ITEMS GASB 45: Update on Post-Retirement Medical Benefits As requested at a previous BFI meeting, I will give a brief presentation about the University’s Post-Retirement Medical Benefits Plan and its financial impact on the Statement of Net Position. Minimum Liquidity Policy Per Chair Daigle’s request, I will provide an update on our efforts to gather information to inform a future discussion about the merits of a Minimum Liquidity Policy. Review of Committee Work Plan Time has been reserved at the end of the meeting to review the draft work plan for next year. Following our meeting Trustees will be issued an assessment survey and asked to evaluate the Committee’s work over the last year. Attachment 5 ROUTINE REPORTS Report of the Investment Subcommittee (ISC) ISC Vice Chair Don McCree will brief the Committee on the activities of the Subcommittee since the last full Board meeting. At the February meeting, the ISC decided to maintain the University’s current asset allocations, as seen below. Separate Enclosure

Current Policy Target (%)

New Target (%)

Effective Change (%)

US Equity 23 20 -3 Global ex-US – Developed 11 12 +1 Global ex-US – Emerging Mkts 13 13 0 Marketable Alternatives 20 22 +2 Venture Capital/Private Equity 11 11 0 Real Assets 14.0 12 +2 Fixed Income 8.0 10 +2 Cash 0.0 0.0 0.0 100% 100% 0.0

Budget Finance and Investment Committee - Executive Summary Page 4 of 4 5/15/15 Socially Responsible Investing Advisory Council (SRIAC) Update University Controller Claire Burlingham will brief the Committee on Council activities since the last full Board meeting. Vice President’s Report My report, which will be distributed at the meeting, will include the third-quarter general fund budget to actuals report.

Attachment 1

BUDGET, FINANCE AND INVESTMENT COMMITTEE BOARD OF TRUSTEES

UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE A meeting of the Budget, Finance and Investment Committee of the Board of Trustees of the University of Vermont State and Agricultural College was held on Monday, April 13, 2015 at 8:30 a.m., 427A Waterman Building. MEMBERS PRESENT: Chair David Daigle, Vice Chair Don McCree, President Thomas Sullivan, Robert Brennan*, Bernie Juskiewicz, Joan Lenes, Ed Pagano, Dale Rocheleau, Lisa Ventriss, and Jeff Wilson* REPRESENTATIVES PRESENT: Faculty Representatives Don Ross, Staff Representatives Leslye Kornegay and Cheryl Herrick, Student Representative Roger DaGama, and Graduate Student Representatives Nikisha Patal and Mairi-Jane Fox ABSENT: Trustee Samantha Lucas, Faculty Representative Randy Headrick, Alumni Representative Mike Reardon, Foundation Representative Richard Ader, and Student Representative Maya Donoghue OTHER TRUSTEES PRESENT: Debbie McAneny, David Brandt, Curt McCormack, and Tristan Toleno PERSONS ALSO PARTICIPATING: Provost and Senior Vice President David Rosowsky, Vice President for Finance and Treasurer Richard Cate, Vice President for Enrollment Management Stacey Kostell, University Budget Director Alberto Citarella and University Controller Claire Burlingham * By means of conference telephone Chair David Daigle called the meeting to order at 8:39 a.m. Approval of Minutes A motion was made, seconded and voted to approve the minutes of the February 6, 2015 meeting. FY 2016 Budget Assumptions and Proposed Tuition Rate Before starting the budget discussion, Chair Daigle acknowledged this is Trustee Don McCree’s first meeting as the Vice Chair of the BFI Committee. He also welcomed new Committee members Trustees Bernie Juskiewicz, Ed Pagano, and Samantha Lucas and Staff Representative Leslye Kornegay.

Chair Daigle acknowledged that reviewing and approving the budget process is one of the most important responsibilities of the Board. He noted that during his five years as Chair of the BFI

Budget, Finance & Investment minutes, April 13, 2015 Page 2 of 7

Committee, these discussions have become more difficult, as generating net revenue has become more challenging. Provost David Rosowsky agreed and reviewed the budget process, indicating there would have been a potential gap between revenues and expenses of $6.3 million if the administration had not made adjustments to the budget. The potential gap was addressed by implementing a 2.3% reduction in the budgets of academic units and a 2.8% reduction in administration units. Provost Rosowsky explained the Budget Group met individually with each dean and their budget staff to determine how their unit would deal with budget cuts in the upcoming fiscal year. He noted each unit leader responded well and found ways to decrease expenses. He explained the Budget Group is already looking ahead to see what factors will impact FY 2017. Provost Rosowsky then asked Vice President Richard Cate to review the specific line items of the proposed budget. Vice President Cate explained the budget started with a new (restated) base due to the shift to Incentive-based Budgeting (IBB). As mentioned at the February meeting, the current proposal is based on a tuition increase of 3.4%. Vice President Cate explained in-state headcount continues to decline due to shrinking demographics. The University is maintaining the same percentage of Vermont students; however, the pool is smaller. The uptick is that there is an increase in out-of-state enrollment. Vice President Cate noted that although there are 10 less VT students than last year’s enrollment, there are 146 more out-of-state students. The international student population has also grown due to the Global Gateway program. When asked about the process of compiling student enrollment information, Vice President Cate explained he and Vice President for Enrollment Management Stacey Kostell talk on a regular basis about expense assumptions and Vice President Kostell will explain what she expects for student enrollment in the future. President Sullivan explained the University sets academic standards and expectations with regards to SAT scores, class ranks, demographics, etc. and then looks at how the market reacts to those standards. Based on the standards the University sets, Vice President Kostell looks at the market and notes how many qualified students the University can enroll. Trustee Pagano asked if there was enrollment information on graduate student enrollment. Vice President Cate explained there has been a slight decrease in graduate enrollment. Provost Rosowsky added that this decrease is being seen in all higher education institutions, and through IBB, the University is working to increase graduate enrollment. President Sullivan emphasized higher education is seeing a downward curve in qualified high school students and noted this year showed the highest percentage of enrolled Vermont first year students the University has seen in a long time. Provost Rosowsky emphasized the University is admitting every qualified Vermont student.


Chair Daigle charged other Committee members to be ambassadors of this point and recommended Vice President Cate dedicate a page in the Annual Financial Report and other University publications to this information. University Budget Director Alberto Citarella then walked through the FY 2015 Restated Budget, emphasizing that it is purely an accounting restatement and the University and the shift to IBB has not affected the amount of the final budget. Budget Director Citarella noted the following restated budget elements:

• Undergraduate Tuition increases by $9.7 million • Graduate Tuition decreases by $1.0 million • Non-Degree Tuition increases by $6.9 million • Summer Session Tuition increases by $11.7 million because all tuition revenue is now

coming to the General Fund, instead of through Continuing & Distance Education • Continuing Education Cost Recovery will now be zero, a decrease of $11.8 million • Athletics Department Other Revenue will be increased by $1.75 million. In past years,

Athletics frequently came in over budget by this amount providing them with additional spending authority. This is now a more accurate representation of what they are bringing in.

• Funding in support of Continuing & Distance Education operation now appears as a line item in the General Fund expense budget, $5.620 million

President Sullivan explained that 76% of resources fund salaries, benefits, financial aid, and scholarships and that gross tuition makes up 75% of the University’s revenue. Board Chair Debbie McAneny asked what the restated budget can be compared to and if the University’s auditors helped to determine how to deconstruct the general fund. Vice President Cate responded that the restatements were a result of simply moving revenues and expenses from other funds to the general fund, that the statement of the University’s overall financial position was unchanged, and that the accounts were in balance. President Sullivan explained that three years ago, it was not transparent where the Continuing Education revenue went. He explained that after Continuing Education took out expenses for operating and then net tuition was used to help fund the schools and colleges and other units in the University. Revenue was always coming in through Continuing Education and being transferred to academic units; the budget restatement creates transparency of where each dollar coming in is going now. Provost Rosowksy emphasized the purpose of IBB and the budget restatement is to untangle what has been tangled in the past and present a clearer, more accurate budget. Trustee Robert Brennan asked why a financial gap was not shown in the FY 2015 restated budget. Vice President Cate stated there was a balanced budget in FY 2015. If nothing had been done and expenses were allowed to roll forward, there would be a need for an additional $6.3 million dollars in revenue, which would not allow the University to meet its goal of financial affordability.


President Sullivan explained that when a gap is anticipated, strategies of how to bridge that gap are put in place before the budget is brought to the Board. Vice President Cate added an anticipated gap is not a problem the Board should have to solve. He noted the University is on track to have a balanced budget in FY 2015 and there will be more detailed information at the May Board meeting. Vice President Cate went on to explain the University has a total operating budget of $625 million. He explained the University has a number of enterprises and each income/expense activity is a separate account. In many cases income and expense activities are established to respond to federal requirements. Vice President Cate explained restricted funds can only be used for a specific, pre-determined purpose, including gifts to the Endowment. He noted that these budgets are not brought to the Board because it has been predetermined how that money must be spent. Board Chair McAneny clarified that Trustees only approves the general fund budget. Vice President Cate noted financial aid shown in the general fund is not an expense, but a negative revenue. President Sullivan added that the money in the general fund is only a part of the scholarship financial aid package and there are other sources that support student financial aid. Vice Chair Don McCree inquired how the University determines how much financial aid will be spent a year. Vice President Kostell explained that the University already knows how much it will spend for second, third, and fourth year students, as the amount of financial aid a student receives their first year is normally the same for that student’s remaining years. The University then looks at the freshman class and transfer students, however transfer students receive less merit aid. Vice President Kostell added that when there is a tuition increase, the student is responsible for covering that cost. Vice President Kostell then fielded questions regarding student financial aid. Of note:

• The University provides financial aid that is merit-based, need-based, or a blend between both merit and need.

• Merit-based financial aid is given to retain qualified Vermont students, but the vast majority of financial aid is a blend between both need and merit.

• As the University’s reputation continues to improve, merit-based scholarships may decrease.

• There is a greater investment in academic support programs to enhance academic programs, which allows the University to increase selectivity of students who enroll.

• It is one of the University’s goals to be financially affordable to students and the average student loan debt compared to competitors is lower.

• In terms of retention, the University has the added challenge of having more out-of-state students. However, there is an 87% retention rate from first year to second year students.

• With the shift to IBB, colleges within the University are even more motivated and dedicated to retaining students than they were before.


Vice President Cate then walked through the FY 2016 budget proposal revenue assumptions. Of note:

• Medical Tuition flows through the general fund budget, but is not funded by the University. The Board sets tuition rates for the College of Medicine, but through a different process.

• State Appropriation has remained relatively flat. This represents one of the smallest percentages of the budget and has not grown in past years, but has not suffered significant cuts as has been the case in many other states.

Vice President Cate then moved on to the general fund expenses noting expense budgets are projected to increase by $7.55 million in FY 2016 representing a 2.3% increase over the restated FY 2015 budget. He explained that the 1.9% wages, benefits, start-ups and stipends increase does not mean there will be a 1.9% pay increase and cuts have been made in units across campus to balance the budget. Chair Daigle asked if the quality of programs and faculty has decreased due to budget cuts and if there are things the University can do in the longer term to be more efficient in regards to faculty and staff, as the University cannot continue to lower headcount every year. Provost Rosowsky emphasized that although headcount is going down, the quality of programs and faculty is staying the same. He added units are trimming expenses wherever possible and raising revenues where they are able. There has been an extensive review of programs and units are meeting revenue objectives. Trustee Rocheleau inquired about the percentage of faculty and staff within five years of retirement. Provost Rosowsky stated some budget cuts are being met through natural attrition. Vice President Cate added that in higher education, faculty and staff tend to work to an older age as compared to other careers, and the University has a significant number of employees who are over the age of 55. Graduate Student Representative Mairi-Jane Fox asked if there has been an increase in adjunct faculty due to budget challenges. Provost Rosowsky explained that there has not been an increase and that the University maintains a good balance between tenured and non-tenured faculty. President Sullivan added the University maintains a core of tenured faculty, due to the belief that longevity will improve the quality of education for students. Vice President Cate continued on with the summary of the expense side of the proposed budget noting that due to acquiring additional structures, such as 439 College Street and Taft School, has resulted in a 20% increase in the New Facilities, Rental, Renewal line item. He also noted there was a $300,000 increase to the General Fund Contribution to Debt Repayment line item due to the STEM project. In regards to the General Fund support for UVM Foundation line item, he noted a declining balance. President Sullivan noted that, in October, there will be a public announcement of the Foundation’s campaign goal. The goal is to have 40-50% of the goal committed when this is announced and the Foundation is on track to reach that goal. President Sullivan added the


priorities of the Foundation are in line with the University’s strategic action plan: affordability and financial access to students, investments in faculty and staff, and infrastructure and facilities to support faculty, staff, and students. Chair Daigle commended Vice President Cate on all of his work regarding the budget. At 10:32, Chair Daigle called for a ten minute break. Vice President Cate explained the Board sets maximum rates for room and board fees during the February meeting and explicit rates will be set at the May Board meeting. Budget Director Citarella then provided an overview of and fielded questions regarding the comparator charts included in Attachment 2 of the Committee materials. Of note:

• With respect to gross tuition and fees, the University is at the lower end of private comparators and at the higher end of public comparators.

• The University is competitive when looking at room and board rates, which are on the lower end compared to both our public and private comparators.

• The average undergraduate indebtedness at graduation at the University is much lower than its peer institutions.

• Typically, comparisons among public peer institutions are tuition-focused; however, looking at the University’s full cost of attendance after need-based aid tells a very good story.

Vice President Kostell noted that the federal government has a website that shows the loan rate and undergraduate indebtedness at graduation for institutions: College Scorecard (https://www.ed.gov/category/keyword/college-scorecard) and suggested that Committee members look through this information. President Sullivan emphasized the University is focusing on the traditional recruitment of high school students, as well student retention. There has been an increase in international students, which is a new cohort the University had not strategically considered until the last few years. The same can be said for transfer students; now the University looks at applications in a timely manner and much more aggressively. Ideas were shared on how to increase student retention including inviting a select group of students to campus early on to create a strong relationship with them from the beginning and inviting alumni to talk with new students about their experiences at UVM. Chair Daigle reminded members that a Net Tuition Stabilization Fund was established last year to cover any shortfalls between the proposed and actual net tuitions. Vice President Cate said that he is required to report annually on that fund’s activity and was happy to state that zero dollars were used this year. Chair Daigle then moved on to the next agenda item and explained the idea behind creating a minimum liquidity policy for unencumbered and unrestricted net assets. He suggested there be a


minimum amount of unencumbered funds that could be available for an emergency situation. The amount could be relative to debt service or operating expenses of the University. He went on to explain there have been instances in the past where there have been shortfalls in the budget, which create temporary cash flow issues. He reminded Committee members that, as a Board, one of their primary obligations is to ensure the financial condition of the University is sound, even if there is an unanticipated shock. He noted Vice President Cate is in the early stages of gathering data on options for how a minimum liquidity policy could work. Before taking a full proposal to the Board, he wants the data gathering effort to continue and then have a follow-up discussion with the Committee. Chair Daigle then referenced an email submitted by the Staff Council Office, on behalf of a staff member who wished to remain anonymous, regarding questions on the philosophy of the budget. He acknowledged these were good questions and explained the University has limited revenues that need to balance the budget on an annual basis. Since the cost structure is relatively inflexible, there will always be tradeoffs that need to be made. To this point, the balance has been fair with slightly greater percentage reductions to non-academic units relative to academic units. Provost Rosowsky echoed this and stated the University has been very transparent on how decisions are made, but there is still work to be done on how information is communicated to the campus. He noted all questions asked have been answered through on campus Q&A sessions, as well as online through the Frequently Asked Questions link on his website. Adjournment There being no further discussion, Chair Daigle adjourned the meeting at 11:32 a.m. Respectfully submitted, David Daigle, Chair

Attachment 2

BUDGET, FINANCE AND INVESTMENT COMMITTEE May 15, 2015 (As recommended by the Investment Subcommittee on March 25, 2015) Reaffirm Divestiture from Sudan

WHEREAS, the Board of Trustees approved a resolution for Divestment from Sudan on May 20, 2006;

WHEREAS, the resolution was amended by the Executive Committee on June 12, 2006, to include annual review and reaffirmation;

WHEREAS, the Committee on Socially Responsible Investing was dissolved as part of a new committee structure approved by the Board in September 2006 and implemented in November 2006;

WHEREAS, the Board established a Socially Responsible Investing (SRI) Work Group in September 2008; and

WHEREAS, in November 2012 the Board dissolved the SRI Work Group and authorized the creation of the Socially Responsible Investing Advisory Council;

NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees reaffirms its Resolution for Divestment from Sudan, as re-stated below.

BE IT FURTHER RESOLVED, that the Budget, Finance and Investment Committee will review this resolution on an annual basis.

Resolution for Divestment from Sudan

WHEREAS, the University’s Policy Statement on Moral, Social and Ethical Considerations in Investment and Shareholder Resolutions holds that the primary objective of investment by the University is to provide a satisfactory return on investment for the support of University operations based upon the Prudent Investor Rule; and

WHEREAS, the Policy Statement also holds, however, that the policy of fiscal prudence shall not preclude the University from considering moral, ethical, and social criteria in determining companies in which to invest; and

WHEREAS, a balanced group of the University community has been convened as the Committee on Socially Responsible Investing and has studied the issue of genocide in the Darfur region of Sudan and has made recommendations to the Investment Committee of the Board of Trustees;

Budget, Finance and Investment Committee, consent agenda Page 2 of 5 May 15, 2015

THEREFORE BE IT RESOLVED, that the University adopt and implement a policy of targeted divestment from companies doing business with or otherwise aiding the governing regime of Sudan based on the model developed by the Sudan Divestment Task Force;

BE IT FURTHER RESOLVED, that the University implement its divestment policy to the fullest extent consistent with its fiduciary responsibilities; and

BE IT FURTHER RESOLVED, that the Socially Responsible Investing Advisory Council will review and, if appropriate, reaffirm this resolution on an annual basis.

Resolution Approving Investment Advisor Contract BE IT RESOLVED, that the Vice President for Finance and Treasurer, or their successors or designees are hereby authorized to enter into a contract with ________________, LLC for the purpose of providing investment advisory services for the period XXXX to XXXX at a fee of up to $XXXXX plus expenses. BE IT FURTHER RESOLVED that the Investment Subcommittee shall annually review the performance of the investment advisory firm. This resolution supersedes all previous authorizations. Resolution Authorizing Expenditures of Chiller Plant Expansion Project

WHEREAS, the design of the University’s STEM, Billings and student housing projects are ongoing and there are different options for providing chilled water to the facilities for air conditioning; and

WHEREAS, significant energy cost savings for the STEM and other currently planned projects can be achieved by expanding the existing central heat/chilling plant rather than installing standalone electric chillers; and

WHEREAS, on May 16, 2014, the Board of Trustees approved the expenditure of up to $10 million for the chiller plant expansion project;

NOW, THEREFORE, BE IT RESOLVED, that the Vice President for Finance and Treasurer, or his successor or designee, is hereby authorized to fund the Chiller Plant Expansion Project at a cost not to exceed $11.8 million, using the $10 million in funds approved by the Board of Trustees on May 16, 2014, and an additional $1.8 million of funding from relevant project accounts and plant net assets; and this funding will be accomplished with no reduction in the University’s unencumbered, unrestricted net assets.


Resolution Approving Fiscal Year 2016 Budget Planning Assumptions: General Fund RESOLVED, that the Board of Trustees hereby approves the budget planning assumptions for Fiscal Year 2016, which lead to a General Fund operating expense budget for the University of $333,983,000, and hereby authorizes the President to proceed with detailed budget preparation in accordance with these assumptions.

Resolution Approving Tuition Charges for Fiscal Year 2016 RESOLVED, that the Board of Trustees hereby approves increases in the following tuition rates effective with the 2015-2016 academic year:

In-state tuition from $14,184 to $14,664 per year, or $611 per credit hour. Out-of-state tuition from $35,832 to $37,056 per year, or $1,544 per credit hour. Medical student in-state tuition from $32,020 to $33,460 per year. Medical student out-of-state tuition from $56,060 to $58,020 per year.

Resolution Approving Online Tuition Rate for Fiscal Year 2016 RESOLVED, that the Board of Trustees hereby approves the continuation of variable tuition rates for programs that are offered exclusively online. Consistent with the Board resolution in 2011, online tuition rates will be set at a minimum of the prevailing in-state tuition rate and at a maximum of the prevailing out-of-state tuition rate. The rate will be set based on demand for the program and assessment of the national market for similar online programs and subject to the approval of the Provost. Resolution Approving Global Gateway International Student Tuition WHEREAS, the University, after a request-for-proposal process, entered into an agreement with Study Group, an international private-sector provider of education and training for international students, to provide services to UVM in support of the University’s Global Gateway Program; and WHEREAS, this program will prepare undergraduate international students to successfully matriculate to degree status, persist, and graduate, and to support the University’s larger internationalization efforts; and WHEREAS, the students need to be charged on a total cost-of-attendance basis that includes tuition, room and board, and all other fees and costs associated with enrollment at the University in a manner in accordance with the terms and conditions set forth in the agreement between the University of Vermont and Study Group; THEREFORE, BE IT RESOLVED, that the following rates are established:


For the cohort entering in: Fall 2015 Spring 2016

Fall ‘15 for the 1 semester program $27,599 n.a. Fall ‘15 for the 2 semester program $27,599 $27,081 Fall ‘15 for the 3 semester program $15,671 $27,081 Spring‘16 for the 1 semester program $27,081 Spring‘16 for the 2 semester program $27,081 Spring‘16 for the 3 semester program $15,153

For the cohort that entered (or will enter):

Fall 2015

Spring ’15 for the 3 semester program $26,925 Summer ’15 for the 2 semester program $26,925

All entering students will also be assessed an additional $475 acceptance fee their first semester. Resolution Approving Room and Meal Plan Rates, Fiscal Year 2016 RESOLVED, that the Board of Trustees hereby approves room and meal plan rates for Fiscal Year 2016 as follows:

per year Private Single with Bath $9,216

Private Double with Bath $9,000 Suite Single with Shared Bath $8,710 Suite Double with Shared Bath $7,524 Traditional Single $8,500 Traditional Double $7,376

Traditional Triple $5,886 Retail Dining $3,774 Residential Unlimited Access (+100 Points) $3,774 Residential Unlimited Access (+300 Points) $4,220 Resolution Approving Student Fees for Fiscal Year 2016 RESOLVED, that the Board of Trustees approves increases to student fees from $2,042 to $2,104 effective with the 2015-2016 academic year. Resolution Approving Graduate Student Senate Fee for Fiscal Year 2016 RESOLVED, that the Board of Trustees approves a continuation of the Graduate Student Senate fee in the amount of $20 for the academic year.


Resolution Approving Graduate Continuous Registration Fee for Fiscal Year 2016 RESOLVED, that the Board of Trustees approves a continuation of a varying Graduate Continuous Registration fee, effective with the 2015-2016 academic year, as follows:

Less than half-time $100 per semester Half to full-time $200 per semester Full-time $300 per semester

Resolution Approving Tuition for High-School Students

RESOLVED, that the Board of Trustees hereby approves the establishment of a new tuition rate, apart from the Dual Enrollment Program, for high-school students who wish to enroll part-time at the University. The rate is intended for high-school students who are officially enrolled in a high school or are home-schooled and remains effective in the summer immediately after graduation from high school but before matriculation into a degree program at UVM or another institution. The rates will be set at 50% of the prevailing tuition rate for that academic year based on the residency of the student. Summer tuition rates for these students will also be set at 50% of the prevailing tuition rate for the prior fall and spring semesters for the student’s particular residency.

Attachment 3

The University of Vermont

Office of the Provost and Senior Vice President

May 15, 2015

TO: Members of the UVM Board of Trustees Budget, Finance and Investment Committee FROM: David Rosowsky, Provost and Senior Vice President Richard H. Cate, Vice President for Finance and Treasurer SUBJ: FY 2016 General Fund Budget Proposal Budget Proposal Overview: The appended documents summarize the information that was presented and discussed in detail at the April 13th BFI meeting regarding the FY 2016 budget. Appendix A summarizes the total proposed FY 2016 University total operating budget, including the general fund, income and expense activities, and restricted funds. General fund revenue and expenses for FY 2016 are both projected to increase 2.2% over the FY 2015 projected actuals. Explanatory notes can be found in Appendix B. The proposed general fund operating budget, which is based on a 3.4% tuition increase, is illustrated in Appendix C in some detail and compares it to the restated FY 2015 budget. Proposed Fees: Tuition is proposed to increase 3.4%. When combined with proposed increases in fees, room and board, cost of attendance for both in-state and out-of-state students is proposed to increase 3.4% as shown in Appendix D. Room, board and fee rates are summarized in Appendices D-E. Tuition and Cost of Attendance comparator data comprises Appendix F. Resolutions: Attachment 2 includes a series of resolutions for your action to authorize the changes in tuition, fees, room and board, and the overall operating budget. We look forward to the final discussion and your adoption of the FY 2016 budget at the May 15th meeting.

Appendix A

Original FY 2016 % CHG FROM FY 2015 PROJECTED FY 2015BUDGET BUDGET BUDGET

REVENUEGENERAL FUND

State Appropriations 42,701$ 42,469$ -0.5%Net Tuition 207,211$ 243,082$ 17.3%Sponsored Facilities & Administration Cost 25,200$ 25,200$ 0.0%

ReimbursementOther Income 34,162$ 23,232$ -32.0%

Subtotal, General Fund 309,275$ 333,983$ 8.0%

INCOME/EXPENSE ACTIVITIES 1 155,080$ 136,200$ -12.2%Subtotal, Unrestricted Funds 464,355$ 470,183$ 1.3%

RESTRICTED FUNDS 161,244$ 162,700$ 0.9%

Total Restricted and Unrestricted Revenue 625,599$ 632,883$ 1.2%

EXPENSEGENERAL FUND 309,275$ 333,983$ 8.0%

INCOME/EXPENSE ACTIVITIES 1 155,080$ 136,200$ -12.2%Subtotal, Unrestricted Funds 464,355$ 470,183$ 1.3%

RESTRICTED FUNDS 161,244$ 162,700$ 0.9%

Total Restricted and Unrestricted Expense 625,599$ 632,883$ 1.2%

BALANCE / (SHORTFALL) -$ -$

THE UNIVERSITY OF VERMONTTOTAL PROJECTED OPERATING BUDGET

FY 2015 AND FY 2016(In Thousand $s)

FY 2016 Total Operating Budget - $632.9 Million

Restricted Funds

$162.7M

Income/Expense $136.2M

General Fund $334M

Appendix B

FY 2016 Proposed General Fund Budget – Comparison to FY 2015 Budget and Review of Major Assumptions for FY 2016

May 15, 2015

Board of Trustees Budget, Finance & Investment Committee

Prepared By Richard H. Cate, Vice President for Finance and Treasurer

Introduction These summary notes provide background and explanation for the spreadsheet, UVM FY 2016 General Fund Budget Proposal in Appendix C. The spreadsheet illustrates the FY 2015 General Fund Budget as approved in May 2014, an “FY 2015 Restated Budget” and the FY 2016 proposed budget. As described in February and April, as the University moves to an Incentive-Based Budget model, certain revenue and expenses will be recorded differently. More specifically, tuition revenue and instructional expenses that had been recognized in Continuing & Distance Education (a non-General Fund activity) and Other Revenue recognized by the Athletics Department will now become part of the General Fund Budget beginning in FY 2016. The attached spreadsheet shows a Restated General Fund Budget for FY 2015 in order to provide a more accurate comparison to the proposed General Fund Budget for FY 2016. Although not explicitly illustrated in the spreadsheet, unit base budgets for FY 2016 have been reduced by $6.3M in aggregate in order to address the goal of financial affordability for students. These reductions, which are reflected in the “Wages, Benefits…” and “Oper & Equip” lines, are essentially offsetting what would have been more growth in these areas of expense.

FY 2015 Restated Budget Key revenue elements included in the Restated General Fund Budget for FY 2015 are as follows:

• Tuition that, in previous years flowed to Continuing & Distance Education, will now remain in the General Fund. As a result: o Undergraduate Tuition increases by $9.7 million o Graduate Tuition decreases by $1.0 million (includes a reclassification of $1.8 million in

tuition from Graduate to Non-Degree) o Non-Degree Tuition increases by $6.9 million (includes a reclassification of $1.8 million

in tuition from Graduate to Non-Degree) o Summer Session Tuition, previously recognized in Continuing & Distance Education,

will now be recognized solely within the General Fund tuition. This is an increase of $11.8 million.

• Continuing Education Cost Recovery will be decreased to zero, a decrease of $11.8 million. There will be a small increase in Internal Activities Recovery ($300k) to capture some residual recovery coming from Continuing and Distance Education’s non-credit activity.

• Athletics Department Other Revenue will be increased by $1.75 million to more accurately reflect projected revenues. In past years, Athletics frequently came in over budget by this amount providing them with additional spending authority.

Key expense elements included in the Restated General Fund Budget for FY 2015 are as follows: • Additional instructional expense (salaries, benefits = $7.2 million; and operating = $2.3

million) related to the additional tuition noted above will now be part of the General Fund budget.

• Funding in support of Continuing & Distance Education operation now appears as a line item in the General Fund expense budget, $6.35 million.

• Athletics Department Operating & Equipment Expenses will be increased by $1.75 million to more accurately reflect projected expenses associated with increased revenues as mentioned above.

The impact on overall revenues and expenses is an increase from $309 million to $327 million between the Original and Restated General Fund Budgets for FY 2015.

FY 2016 Budget Proposal: General Fund Revenue

Budgeted recurring revenue in the FY 2016 proposal is $7.045 million more than budgeted recurring revenue in the restated FY 2015 budget, a 2.2% increase.

Revenue assumptions • Undergraduate student enrollment: Fall/Spring 2015-16 average of 9,745; 2,955

Vermont and 6,790 Out-of-State. This is 136 more students than the FY 2015 budget. • Tuition Rates: Presumed increase of 3.4%. • Undergraduate Student Financial Aid: An increase of 6.3% in total General Fund aid

as compared to FY 2015. • Graduate Tuition: Model assumes conservatively that enrollment will stay constant at

1,886. Given plans from units however, we believe growth over 1,886 to be likely. Under IBB, excess revenue over budget will flow to Colleges/Schools based upon enrollments.

• Medical Tuition: Enrollment constant; 3.7% increase in tuition revenue projected. • State Appropriation: Held at FY 2015 post-rescission level, a 0.5% decrease from the

FY 2015 budget. • Sponsored Facilities & Administrative Cost Reimbursement: Held at FY 2015 level.

This revenue stream is generated from the Indirect Cost Recovery from Sponsored Programs (e.g. federal and state grants).

• Internal Activities Cost Recovery: Assumed level contributions from most of UVM’s income-generating activities. The majority of the drop in this line item is due to a decrease in the expected contribution from the UVM bookstore.

• Continuing & Distance Education Cost Recovery: A reduction to zero as part of the transition to the Incentive-Based Budget model. As mentioned above, a residual amount of Cost Recovery from CDE ($300k) will be captured in the Internal Activities Cost Recovery going forward.

• Operating Investment Income: Reducing by $500,000 to $1.9 million consistent with current expectations. The $13 million generated from Endowments on an annual basis is not included here.

• Unrestricted Annual Giving: Held constant at $2.3 million. It is expected that this revenue line item will comprise both Unrestricted Annual Giving and Scholarship Gifts.

• Unrestricted Endowment Income: Projected to increase by 3.8% for FY 2016. • Other Income: Includes rental income, sales and services of educational activities and

student fees, such as the athletic fee, that flow through the General Fund and are budgeted to decrease only moderately.

General Fund Expense Expense budgets are projected to increase by $7.045 million in FY 2016 representing a 2.2% increase over the restated FY 2015 budget. This compares to a 1.6% increase in the CPI in the 2014 calendar year. The majority of this increase is comprised of an estimated increase in compensation.

Expense assumptions • Salaries/Wages, Benefits, Start-ups and Stipends: Constitutes close to 69% of total

General Fund expenses. This increase is driven by a number of variables: staffing changes, promotions, changes in sabbatical trends, changes in health insurance rates and other benefit increases, as well as any salary increases (assumed to be 2.75% for FY 2016 for faculty and staff).

• Operating and Equipment: Includes a range of expenses across the University including telecommunications, computer and other small equipment purchases, travel, printing, publication, consulting and service expenses. The increases in this line are driven primarily by a need for increased Bad Debt Reserves, and increased payments to Study Group, the University’s partner for international enrollment management. Other base budgets are for the most part receiving a 0% increase.

• Library Acquisitions: Base budgets held constant. • Energy: Very modest increase from FY 2015 level. • New Facilities, Rental, Renewal: Includes operating charges for new facilities coming

on line in FY 2016 and/or changes in existing facilities and compliance (e.g. Taft School building, Alumni House, Stafford lab upgrades, chiller maintenance, cooling water treatment, storm water pond system maintenance, landscape upgrades, etc.), and increases in rental facilities costs.

• Plant Improvements, Insurance, Water/Sewage: Reflects expected increases in charges from utilities, and the addition of $200,000 for deferred maintenance.

• Sponsored Programs Required Cost Sharing: Slight increase in sponsored activity-related expenses (cost sharing and research facilities support).

• General Fund Contribution to Debt Repayment: Budgeted repayment to increase $300,000 from FY 2015 budget.

• General Fund support for UVM Foundation: Budgeted payment reduced from FY 2015 budgeted level, as dictated by agreement.

• General Fund Support for CDE: Due to the shift to IBB, the operating funds to CDE are being shifted to the general fund.

Appendix C

UVM FY 2016 GENERAL FUND BUDGET PROPOSAL

FY 2015 FY 2015 FY 2016

UNDERGRADUATE ENROLLMENT

Original

Budget

Restated

Budget

Budget

Proposal

A B C C-B (C-B)/B

Fall-Spring Ave. Headcount 30.9% 30.3%

In-State 2,965 2,965 2,955 (10) -0.3%Out-of-State 6,644 6,644 6,790 146 2.2%

9,609 9,609 9,745 136 1.4%Tuition Rates

In-State $14,184 $14,184 $14,664 480 3.4%Out-of-State $35,832 $35,832 $37,056 1,224 3.4%

(all currency in thousands) FY 2015 FY 2015 FY 2016

REVENUE

Original

Budget

Restated

Budget

Budget

Proposal

Undergrad In-state Tuition $37,928 $40,908 $41,781 873 2.1%Undergrad Out-of-state Tuition 229,711 236,420 249,195 12,775 5.4%

Less: Student Aid-EM (83,073) (83,073) (89,355) (6,282) 7.6%Less: Student Aid-Central Managed (13,270) (13,270) (14,270) (1,001) 7.5%

Student Aid from Restricted Gifts/Endowmt 2,503 2,503 3,900 1,397 55.8%Net Undergraduate Tuition 173,800 183,488 191,251 7,762 4.2%

Graduate In-state Tuition 6,023 6,703 6,520 (183) -2.7%Graduate Out-of-state Tuition 17,233 17,419 17,145 (274) -1.6%

Less: Student Aid (12,378) (12,378) (12,254) 124 -1.0%Restated Certificate Tuition as Non-Degree (1,869) (1,869) 0 0.0%

Net Graduate Tuition 10,878 9,875 9,542 (333) (3.4%)

Day Non-Degree In-state Tuition 624 4,166 4,300 134 3.2%Day Non-Degree Out-of-state Tuition 430 1,979 2,073 94 4.7%

Less: Student Aid (579) (579) (598) (19) 3.4%Restated Certificate Tuition as Non-Degree 1,869 1,869 0 0.0%

Net Non-degree Tution 475 7,435 7,644 209 2.8%Summer In-state Tuition 0 3,549 3,549 0 0.0%

Summer Out-of-state Tuition 0 8,216 8,216 0 0.0%Medical Tuition 22,058 22,058 22,880 822 3.7%

State Appropriation 42,701 42,701 42,469 (232) -0.5%Sponsored Facil & Admin Cost Reimbursement 25,200 25,200 25,200 0 0.0%

Internal Activities Cost Recovery 6,254 6,554 6,279 (275) -4.2%Continuing Education Cost Recovery 11,799 0 0 0 0.0%

Operating Investment Income 2,400 2,400 1,900 (500) -20.8%Unrestricted Annual Giving 2,300 2,300 2,300 0 0.0%

Unrestricted Endowment 2,233 2,233 2,318 85 3.8%Other Income 9,176 10,926 10,434 (492) -4.5%

TOTAL REVENUE $309,275 $326,938 $333,983 $7,045 2.2%

EXPENSE

*Wages, benefits, start-ups, and stipends 210,717 217,938 222,362 4,424 2.0%Oper & Equip (incls telph, software maint) 44,155 48,247 48,719 472 1.0%

Library Acquisitions 7,457 7,457 7,457 0 0.0%Energy 9,396 9,396 9,499 103 1.1%

New Facilities, Rental, Renewal 2,969 2,969 3,579 610 20.5%Plant Improvements, Insurance, Water/Sewage 4,511 4,511 5,675 1,164 25.8%

Spons Programs Required Cost Share 1,702 1,702 1,733 31 1.8%General Fund contribution to debt repayment 19,924 19,924 20,224 300 1.5%

General Fund support for UVM Foundation 8,445 8,445 8,385 (60) -0.7%General Fund support for CDE 6,350 6,350 0 0.0%

TOTAL EXPENSE $309,275 $326,938 $333,983 7,045 2.2%

Balance/(Shortfall) 0 0 0

* Subject to negotiated contracts

$ change % change

$ change % change

Appendix D

Proposed Proposed Increase %FY 2015 FY 2016 (Decrease) Increase

In-State StudentsTuition Rate $14,184 $14,664 $480 3.4%Housing (traditional double) $7,116 $7,376 $260 3.7%Average Meal Plan $3,664 $3,774 $110 3.0%Student Fees $2,042 $2,104 $62 3.0%Total In-State Costs $27,006 $27,918 $912 3.4%

Out-of-State StudentsTuition Rate $35,832 $37,056 $1,224 3.4%Housing (traditional double) $7,116 $7,376 $260 3.7%Average Meal Plan $3,664 $3,774 $110 3.0%Student Fees $2,042 $2,104 $62 3.0%Total Out-of-State Costs $48,654 $50,310 $1,656 3.4%

Proposed Proposed Increase %Tuition Rates Per Credit Hour 2015 2016 (Decrease) Increase

In-State Students $591 $611 $20 3.4%Out-of-State Students $1,493 $1,544 $51 3.4%

Proposed Proposed Increase %College of Medicine Tuition FY 2015 FY 2016 (Decrease) Increase

In-State Tuition $32,020 $33,460 $1,440 4.5%

Out-of-State Tuition $56,060 $58,020 $1,960 3.5%

THE UNIVERSITY OF VERMONTCOMPARISON OF STUDENT COSTS, FY 2015 - FY 2016

FY 2016 Proposed Room/Meal Rates and Fees Appendix E

FY 2015 FY 2016 % IncreaseRoom RatesPrivate Single with Bath $8,886 $9,216 3.7% Chittenden/Buckham/Wills (CBW) - Private Double with Bath $8,680 $9,000 3.7% Converse 164 Suite Single with Shared Bath $8,400 $8,710 3.7% Total Central Campus 164 Suite Double with Shared Bath $7,256 $7,524 3.7% Marsh/Austin/Tupper (MAT) 423 Traditional Single $8,198 $8,500 3.7% Harris/Millis (H/M) 678 Traditional Double $7,116 $7,376 3.7% Living/Learning (L/L) 576 Traditional Triple $5,676 $5,886 3.7% U. Heights N 408 Meal Plan Rates U. Heights S 398 Retail Dining $3,664 $3,774 3.0% Total Athletic Campus 2,483 Residential Unlimited Access (+100 pts.) $3,664 $3,774 3.0% Christie/Wright/Patterson (CWP 489 Residential Unlimited Access (+300 pts.) $4,096 $4,220 3.0% Mason/Simpson/Hamilton (MSH 460

Coolidge 146 Majority Used Plans* FY 2015 FY 2016 % Increase Redstone 33 Room Rate SladeTraditional Double $7,116 $7,376 3.7% Wing/Davis/Wilks (WDW) 528 Meal Plan Rate Total Redstone Campus 1,656 Retail Dining $3,664 $3,774 3.0% Jeanne Mance 165 Residential Unlimited Access $3,664 $3,774 3.0% McAuley 160 *Combined average room & meal would increase 3.4% above last year's comparative rates. Mercy 183

Back Five 221 Comprehensive Fees FY 2015 FY 2016 % Increase Cottages 28 UG Student Government Association (SGA) $174 $174 0.0% Total North Campus 757 UG Inter Residence Association (IRA) Fee $30 $30 0.0% 5,060

Total Other Fees $204 $204 0.0% 4,858

Davis Center $564 $584 3.5%Transportation $107 $110 2.8%CHWB $622 $646 3.9%Athl Oper/Athl Facility/Recreation $313 $324 3.5%Technology $75 $77 2.7%Academic Support Programs (ASP) $55 $56 1.8%Library Facility $44 $44 0.0%Clean Energy Projects $20 $20 0.0%Career Center (New Fee FY 2015) $38 $39 N/AOverall Student Fees (excludes Room & Board) $2,042 $2,104 3.0%

Residence Hall Activity - FY 2016Complex/Hall Beds Available

Total All CampusesAverage Occupancy

$48.9 $47.4 $46.7

$41.9$39.4 $37.8

$33.2 $32.9$29.0

$21.9 $20.3$17.7 $16.2

$10.8$12.7 $13.4

$8.4 $8.6

$0

$10

$20

$30

$40

$50

$60

Comparator Tuition & Fees 2014-2015 Academic Year

Thou

sand

s

Source: www.CollegeBoard.com

Appendix F

Page 1

6.5%6.1%

5.7% 5.6%

5.0% 4.9% 4.7% 4.6% 4.4% 4.4%

3.7%

0%

1%

2%

3%

4%

5%

6%

7%

Annualized Percentage Increase in Tuition & FeesOut-of-State

2004-2005 to 2014-2015 Academic Year

Source: www.CollegeBoard.com; 2004/2005 source data for Stony Brook University & George Washington University is IPEDS

Page 2

9.5% 9.5%

5.7%4.9% 4.8% 4.7% 4.6% 4.4% 4.2% 4.1%

3.7%

0%

2%

4%

6%

8%

10%

12%

Annualized Percentage Increase in Tuition & FeesIn-State

2004-2005 to 2014-2015 Academic Year

Source: www.CollegeBoard.com; 2004/2005 source data for Stony Brook University & George Washington University is IPEDS

Page 3

$14.5$14.0

$13.2 $13.0 $12.8$12.1 $11.7 $11.6 $11.5

$10.8$10.3

$0

$2

$4

$6

$8

$10

$12

$14

$16

Comparator On-Campus Room & Board2014-2015 Academic Year


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sand

s

Page 4

$60.7 $60.6 $60.6$56.3

$49.7 $48.7$46.0 $45.0

$40.5

$33.5 $33.3

$28.0 $27.0$23.6 $24.8 $24.9

$20.1 $21.6

$0

$10

$20

$30

$40

$50

$60

$70

Gross Tuition, Fees, Room & Board2014-2015 Academic Year

Thou

sand

s


Page 5

20,078 21,378

22,550 23,418

24,492 25,348

26,120

10,717 11,773 11,627

12,570 13,548

14,296

16,655

-

5,000

10,000

15,000

20,000

25,000

30,000

FY08 FY09 FY10 FY11 FY12 FY13 FY14

Cost of Attendance includes tuition, fees, room, and board.Gift Aid includes grants, scholarships, athletic grants, and tuition remission from federal, state, institutional and private sources.Excludes loans and work study.

Cost of Attendance

Net Price After Gift Aid

DOLL

ARS

NET PRICE AFTER ALL GIFT AID VS. COST OF ATTENDANCEFOR IN-STATE UNDERGRADUATES

Average Discount$9,465

Page 6

35,962 38,216

40,406 41,982

44,132 45,676

47,048

26,180 27,956 28,245

29,420 31,444 32,222 33,057

-

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

FY08 FY09 FY10 FY11 FY12 FY13 FY14

Cost of Attendance includes tuition, fees, room, and board.Gift Aid includes grants, scholarships, athletic grants, and tuition remission from federal, state, institutional and private sources.Excludes loans and work study.

Cost of Attendance

Net Price After All Gift Aid

DOLL

ARS

NET PRICE AFTER ALL GIFT AID VS. COST OF ATTENDANCEFOR OUT OF STATE UNDERGRADUATES

Average Discount$13,991

Page 7

Undergraduate Indebtedness at GraduationAcademic Years 2007-2008 through 2013-14

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14Loan Recipients Only:

Graduates with Debt 531 550 585 563 589 590 526Median indebtedness 17,070$ 17,993$ 19,500$ 20,500$ 21,500$ 21,807$ 21,475$

All Graduates:Graduates 762 784 876 835 876 882 746Median indebtedness 11,000$ 11,414$ 11,666$ 12,200$ 12,485$ 13,000$ 14,733$

Percentage with loan debt 70% 70% 67% 67% 67% 67% 71%

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14Loan Recipients Only:

Graduates with Debt 679 818 817 802 893 1,001 804Median indebtedness 24,970$ 26,893$ 25,712$ 25,500$ 27,380$ 26,525$ 26,000$

All Graduates:Graduates 1,229 1,406 1,437 1,452 1,579 1,663 1,424 Median indebtedness 6,125$ 10,903$ 8,250$ 7,500$ 11,200$ 13,000$ 11,787$

Percentage with loan debt 55% 58% 57% 55% 57% 60% 56%

NOTES:

V E R M O N T

O U T O F S T A T E

These comprehensive figures include both need-based and non-need-based student educational loans, from federal, institutional and private sources. Including these funds provides the most complete picture of student

debt. Loans for parents are not included.

Page 8

FY12 FY13 FY14 Encumbrance

FY 14 Unencumbered

Balance Comments

General Fund Net Assets:Accumulated Reappropriations 23,181,480 24,714,268 26,085,346 26,085,346 Encumbered by internal policyOther General Fund Net Assets 37,621,218 29,686,018 17,140,598 1,356,423 15,784,175

General Fund Net Assets Total 60,802,698 54,400,286 43,225,943 27,441,769 15,784,175

Treasury Operations Net Assets 12,028,758 13,521,613 13,928,327 5,400,000 8,528,327

Net Tuition Stabilization Fund 4,500,000 4,500,000 Encumbered by internal policy

Capital Project Pre-funding - - 3,000,000 - 3,000,000

Loan Net Assets 7,152,878 4,590,078 2,471,739 - 2,471,739

Loan Fund Continuing & Distance Ed. 3,349,821 3,836,200 3,835,346 3,835,346

Green Revolving Loan Net Assets - 13,000,000 12,891,498 3,203,385 9,688,113

Income/Expense Activities Net Assets 16,316,571 17,468,831 16,607,169 16,607,169

Plant Net Assets * 41,105,856 46,360,253 57,389,563 57,389,563 Encumbered by accounting policies and procedures

RESTRICTED

Accumulated Gift Net Assets 20,889,502 15,097,851 16,630,889 16,630,889 Accumulated Endowment Income Net Assets 13,856,329 14,942,198 14,527,180 14,527,180 Totals 175,502,413 183,217,310 189,007,655 149,535,301 39,472,354 Potential Impact from STEM Project 9,800,000 29,672,354 Plan to replenish via fundraising

* Includes $15,607,246 in reserves and $41,782,317 in net book value of facilities

UNRESTRICTED

Net Asset Balances as of June 30, 2014 Adjusted for Potential STEM Encumberance

Attachment 4_Net Assets Balance as of June 30, 2014_05.15.15.pdf 1 5/4/2015 10:17:40 AM

2015 - 2016 Budget, Finance Investment Workplan Attachment 5

October 2-3, 2015 February 4-6, 2016 April 2016 TBD May 20-21, 2016

Budget Process

Approval of Summer Session Tuition RatesApproval of Off-Campus Housing Max Rates

Max Room/Board RatesPeer ComparisonsFY 2016 Key Budget Assumptions (including tuition)

Preliminary FY2017 Budget premises(tuition and fee rates)

Final FY 2017 budget premises Tuition and fee ratesRoom/board RatesGlobal Gateways feesHigh School Tuition Rates

Status of BudgetEnd of Year Budget to Actual Report

1st Quarter Financial Status Report

3rd Quarter Financial Status Report

Written Reports/Updates

Vice President's Report- External Audit update- Dual Enrollment Written ReportAnnual Foundation Report

Vice President's Report Net Assets Annual Review Green Revoloving Loan Fund Annual Report

Vice President's Report

Policy / Planning Discussion

Policies Due for Annual Review: (if recommended changes )1)Annual Review of Endowment Budget Policy 2)Annual Review of Endowment Administration Fee Policy

Policies Due for Annual Review: if recommended changes:1)Statement of Investment Objectives & Policies 2) Cash Management Policy

Policies Due for Annual Review: 1)Annual Asset Allocation update

Debt PlanningAnnual Review of Debt PolicyAnnual Debt Ratio Review

Capital Projects ResolutionsReview Capital Project Resolutions, as necessary

Review Capital Project Resolutions, as necessary



Performance Review of Investments as of

June 30, 2015 December 31, 2015 March 31, 2016

Investment AdvisorApproval of Investment Advisor Contract (5-yr cycle; last approved in 2015)

Resolutions/other items

Reaffirmation of Divestments1. Cluster Munitions (5-yr review cycle approved on 5/20/11)2. Sudan - annual review cycle

BFI Workplan ReviewAnnual Review of Work planBFI Annual Assessment issued after May meeting

Risks/Opportunities ReviewHealth Care Reform

Higher Ed Funding ModelUndergrad Enrollment/Net Turition Revenue

New Committee Orientation **Easter is March 27

THE UNIVERSITY OF VERMONT

BOARD OF TRUSTEES

VERMONT AGRICULTURAL COLLEGE BOARD Chair (vacant), Vice Chair Kesha Ram, Secretary Joan Lenes, Bill Botzow, Bernie Juskiewicz, Curt McCormick, Anne O’Brien, Donna Sweaney, Tristin Toleno, and Jeff Wilson

Saturday, May 16, 2015

7:30 a.m. – 8:00 a.m.

Chittenden Bank Room (413)

Dudley H. Davis Center

AGENDA

* Executive Session as needed. **Time is approximate.

Item Enclosure Discussion Leader

Time

Call to Order **7:30 a.m. 1. Approval of February 7, 2015 Meeting

Minutes Attachment 1 Kesha Ram 7:30-7:35

2. Election of Officers – Chair, Vice Chair and Secretary

Kesha Ram 7:35-7:40

3. Other Business* Chair TBD 7:40-8:00

ADJOURN 8:00 a.m.

Vermont Agricultural College Board - Executive Summary

Saturday, May 16, 2015 Prepared By: Kesha Ram, Vice-Chair ACTION ITEMS Approval of Previous Minutes The minutes for the February 7, 2015 meeting are included in Attachment 1. Action: Motion to approve the minutes. Election of Officers This is the annual meeting for the Vermont Agricultural College Board. The bylaws state that we will elect a Chair, Vice Chair and Secretary to serve one-year terms. Action: Nominate, discuss and vote on Chair, Vice Chair and Secretary to serve one-year terms. DISCUSSION ITEMS Other Business Time will be reserved at the end of our meeting for other business as necessary.

Attachment 1

VERMONT AGRICULTURAL COLLEGE BOARD OF TRUSTEES

A meeting of the Vermont Agricultural College Board of Trustees of the University of Vermont and State Agricultural College (the Board) was held on Saturday, February 7, 2015, at 7:30 a.m., in the Chittenden Bank Room of the Dudley H. Davis Center. MEMBERS PRESENT: Chair Christopher Bray, Secretary Joan Lenes, Bill Botzow, David Potter, Donna Sweaney, and Jeff Wilson MEMBERS ABSENT: Vice Chair Kesha Ram, Carolyn Branagan, and Anne O’Brien ALSO PARTICPATING: Vice President for Finance and Treasurer Richard Cate, Director of Federal Relations Wendy Koenig, and Special Assistant to the President & Director of State Relations Clarence Davis Chair Chris Bray called the meeting to order at 7:45 a.m. Approval of Minutes A motion was made, seconded and voted to approve the minutes from the October 17, 2014 meeting.

Introduction, Discussion and Viewing of Financial Aid Video Director of Federal Relations Wendy Koenig introduced a documentary, entitled "Competitive Advantage - Preserving the Legacy”, and led a discussion detailing the importance of maintaining and improving federal student financial aid. Payroll Tax Impact Vice President for Finance and Treasurer Richard Cate briefed the members on the potential annual impact of a 0.7% payroll tax on the University budget. Vice President Cate indicated that the cost to the University would be $2M annually. Legislative Discussion Special Assistant to the President & Director of State Relations Clarence Davis led a discussion updating the Board on the recent Legislative Summit that was held in November. The Summit was successful and continues to generate goodwill in the Legislature. The Board was also briefed on the University’s FY 16 appropriation request. Adjournment There being no further business, the meeting adjourned at 8:30 a.m. Respectfully submitted, Joan Lenes, Secretary

UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE BOARD OF TRUSTEES

UNIVERSITY OF VERMONT BOARD

Chair David Daigle, Vice Chair Lisa Ventriss, Secretary Dale Rocheleau, Cynthia Barnhart, Robert Brennan, Richard Gamelli, Ron Lumbra, Deborah McAneny and Donald McCree


7:30 a.m. – 8:00 a.m.

Boulder Society Room (411) Dudley H. Davis Center

AGENDA

*The Chair will entertain a motion to enter into Executive Session to discuss the evaluation and appointment of public officers.

**Time is approximate.

Item Enclosures Discussion Leader Times

Call to Order **7:30 a.m. 1. Approval of February 7, 2015

meeting minutes Attachment 1 David Daigle 7:30-7:32

2. Wilbur Trust Update Report H David Daigle 7:32-7:35

3. Election of Officers-Chair, Vice Chair and Secretary


4. Executive Session* David Daigle 7:40-7:55

5. Other Business David Daigle 7:55-8:00

ADJOURN 8:00 a.m.

The University of Vermont Board - Executive Summary


Prepared by: David Daigle, Chair The Board will review the Wilbur Trust Report and elect officers for the year. The remainder of the meeting will be held in executive session for the purpose of discussing the appointment/evaluation of a public officer. ACTION ITEMS Approval of Previous Minutes The February 7, 2015 meeting minutes are included as Attachment 1. Action: Motion to approve the minutes. ________________________________________________________________________ Election of Officers This is the annual meeting for the University of Vermont Board. The bylaws state that we will elect a chair, vice-chair and secretary to serve one-year terms. Action: Nominate, discuss and vote on chair, vice-chair and secretary to serve one-year terms. _________________________________________________________________________ ROUTINE REPORTS Wilbur Trust Report – Included in your meeting materials as Report H is a summary of the University of Vermont Wilbur Trust Fund financial report from July 2014 through February 2015. EXECUTIVE SESSION I will entertain a motion to enter into Executive Session for the purpose of discussing the appointment/evaluation of public officers.

Attachment 1

UNIVERSITY OF VERMONT BOARD OF TRUSTEES

A meeting of the University of Vermont Board of the University of Vermont and State Agricultural College Board of Trustees was held on Saturday, February 7, 2015, at 7:30 a.m., in the Boulder Society Room, 411 Dudley H. Davis Center. MEMBERS PRESENT: Chair David Daigle, Vice Chair Lisa Ventriss, Secretary Dale Rocheleau, Robert Brennan, Cynthia Barnhart, Richard Gamelli, Ron Lumbra, Deborah McAneny and Donald McCree ABSENT: None ALSO PARTICIPATING: President Thomas Sullivan Chair David Daigle called the meeting to order at 7:40 a.m. Approval of Minutes A motion was made, seconded, and voted to approve the October 17, 2014 meeting minutes. Acceptance of Annual Wilbur Trust Grant & Scholarship Awards Report The UVM Board reviewed and accepted the annual Wilbur Trust Grant & Scholarship Awards Report included as attachment 2 in the meeting materials. Chair Daigle reminded Trustees that the Wilbur Trust Fund was established in 1928 and currently has assets totaling $21.5 million from which a portion is used to help make tuition more affordable for Vermont high school students. Chair Daigle noted that in academic year 2013-2014 one hundred and nineteen Vermont residents received grants and awards totaling $540,034. Last year, 292 students received grants totaling and $723,826 and in 2013, one hundred and ninety-nine students were awarded $805,562. Wilbur Trust Update The UVM Board reviewed a summary of the Wilbur Trust Fund financial report from July 2014 through November 2014. Executive Session At 7:45 a.m., the Chair entertained a motion to enter into executive session for the purpose of discussing the appointment of a public officer. The meeting was re-opened to the public at 8:35 a.m.

UVM Board Minutes - February 7, 2015 Page 2

Adjournment There being no further business, the meeting was adjourned. Respectfully submitted by, Dale Rocheleau, Secretary


BOARD OF TRUSTEES

FULL BOARD

Chair Deborah McAneny, Vice Chair David Daigle, Secretary Joan Lenes, Cynthia Barnhart, Bill Botzow, David Brandt, Robert Brennan, Frank Cioffi, Carolyn Dwyer, Richard Gamelli, Bernie Juskiewicz, Samantha Lucas, Ron Lumbra, Curt McCormack, Donald McCree, Anne O’Brien, Ed Pagano, Kesha Ram, Dale Rocheleau, Governor Peter Shumlin, President Thomas Sullivan, Donna Sweaney, Tristan Toleno, Lisa Ventriss, and Jeff Wilson


8:00 a.m. – 10:30 a.m.

Livak Ballroom (417-419) Dudley H. Davis Center

AGENDA

Item Enclosure Discussion Leader Time

Call to Order **8:00 a.m. 1. Approval of March 16, 2015 meeting

minutes Attachment 1 Debbie McAneny 8:00-8:05

2. Public Comment Debbie McAneny 8:05-8:20 3. Committee Reports 8:20-8:40

Audit Dale Rocheleau Educational Policy & Institutional

Resources Bill Botzow

Budget, Finance & Investment David Daigle 4. VT Agricultural College Board Kesha Ram 8:40-8:45 5. UVM Board David Daigle 8:45-8:50 6. Approval of Consent Agenda Attachment 2 Debbie McAneny 8:50-9:00 7. Executive Session* Debbie McAneny 9:00-10:15 8. Other Business Debbie McAneny 10:15-10:30 ADJOURN 10:30 a.m. *Executive Session as necessary. **Times are approximate.

Attachment 1

BOARD OF TRUSTEES UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE

A meeting of the Board of Trustees of the University of Vermont and State Agricultural College was held on Monday, March 16, 2015, at 1:00 p.m. in Memorial Lounge, 338 Waterman. MEMBERS PRESENT: Chair Deborah McAneny*, Vice Chair David Daigle*, Secretary Joan Lenes, Cynthia Barnhart**, Bill Botzow*, David Brandt, Frank Cioffi*, Carolyn Dwyer*, Richard Gamelli*, Bernie Juskiewicz, Samantha Lucas, Ron Lumbra**, Curt McCormack, Donald McCree*, Anne O’Brien*, Ed Pagano*, Kesha Ram, Dale Rocheleau, President Thomas Sullivan, Donna Sweaney*, Tristan Toleno*, and Lisa Ventriss* MEMBERS ABSENT: Robert Brennan, Governor Peter Shumlin and Jeff Wilson ALSO PARTICIPATING: Provost David Rosowksy, Vice President for Finance and Treasurer Richard Cate, Vice President for University Relations and Administration Thomas Gustafson, Vice Provost for Student Affairs Annie Stevens, Special Assistant to the President & Director of State Relations Clarence Davis, Chief Internal Auditor William Harrison, Deputy General Counsel Tom Mercurio, and Senior Associate General Counsel Lucy Singer *via conference call. ** via conference call. Exited meeting at 2:35 p.m. Chair Debbie McAneny called the meeting to order at 1:05 p.m. Approval of Previous Meeting Minutes A motion was made, seconded and it was voted to approve the minutes from the February 7, 2015 meeting as presented. Public Comment There were no requests for public comment. Election of Board Chair Vice Chair David Daigle reminded Trustees that, in February, the Board elected University and Board Officers and that, in accordance with the University Charter, the Chair election is held the first meeting following the election of new Trustees.

Attachment 1_DRAFT_Full Board Meeting Minutes with Appendices A to D_03.16.15.pdf 1 5/4/2015 11:36:18 AM

Board of Trustees meeting, March 16, 2015 Page 2 of 7

The following resolution was presented for approval: Resolution Approving Appointment of Board Chair

RESOLVED, that the Board hereby accepts the recommendation of the Nominating Committee and approves the appointment of Deborah McAneny as Chair, effective immediately.

Frank Cioffi, Chair of Board Governance and Chair of the Nominating Committee, moved the resolution. The motion was seconded and the following roll-call was taken to vote on the resolution: Cynthia Barnhart – Yes, Bill Botzow – Yes, David Brandt – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Bernie Juskiewicz – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Abstain, Curt McCormack – Yes, Don McCree – Yes, Anne O’Brien – Yes, Ed Pagano – Yes, Kesha Ram – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Tristan Toleno – Yes, and Lisa Ventriss – Yes. The vote was unanimous to elect Debbie McAneny as Board Chair. Chair’s Remarks Chair McAneny thanked the Board for their confidence in re-electing her as Chair. She is pleased to continue to work with the Board and the University community to strengthen UVM’s future. Chair McAneny next welcomed new Trustees David Brandt, Bernie Juskiewicz, Curt McCormack, Ed Pagano, and Tristan Toleno. She concluded her report by reminding Trustees that the annual Budget, Finance and Investment Committee planning meeting is scheduled on April 13th. She encouraged all Trustees to attend if they are available. President’s Report President Tom Sullivan yielded the time allocated for his report. Action Items Chair McAneny advised the Committee that, to maximize the efficiency of the meeting, each of the resolutions would be introduced and discussed, following which she would seek a motion to take action on them in a consent agenda format and, if the motion passed, the consent agenda would be addressed by roll call vote. Chair McAneny presented a resolution approving Committee and Chair appointments. Appointments will take effect once approved. Chair McAneny reminded Trustees that if they are appointed as a new member, or reappointed to any of the committees scheduled to meet prior to the annual meeting in May, to please make every effort to attend or participate by phone.



The following resolution was presented for approval:

Resolution Approving Committee and Chair Appointments RESOLVED, that the Board of Trustees approves the Committee and Chair appointments for 2015 as presented today and appearing as Appendices A and B to this document.

Chair McAneny next presented a resolution approving University Bylaws amendments. She explained that the amendments are housekeeping revisions which conform Sections 5.3 and 6.2 to current Board practices regarding meetings and election of officers.

Resolution Approving University Bylaws Amendments RESOLVED, that the Board hereby approves amendments to the University Bylaws, appearing as Appendix C to this document.

Chair McAneny next presented a resolution adopting a revision to the Resolution Regarding Delegation and Retention of Board Authority. She explained that the resolution is being amended to clarify that Board approval is not necessary for extensions of contracts or leases for up to one year if the contract term or lease term would not have otherwise required Board approval. The following resolution was presented for approval:

Resolution Adopting Revision to Resolution Regarding Board Reserved Rights and Delegated Authority RESOLVED, that the Board hereby adopts a revision to its Resolution Regarding Delegation and Retention of Board Authority appearing as Appendix D to this document.

Provost David Rosowsky introduced a resolution approving the creation of a new Master of Science Degree program in Medical Science in the College of Medicine. He explained that the one-year, ≥30-credit proposed program was approved by the Faculty Senate at their February 9th meeting. The program is anticipated to enroll a cohort of approximately 25 students per year, for the first five years, and will be funded by tuition that it generates. The following resolution was presented for approval:

Resolution Approving the Creation of a New Master of Science Degree Program in Medical Science in the College of Medicine RESOLVED, that the Board of Trustees approves the creation of a new Master of Science Degree Program in Medical Science in the College of Medicine as approved and advanced by the Provost on February 12, 2015, and President on February 13, 2015.

Trustee Richard Gamelli asked if the proposed degree is a non-thesis degree. Provost Rosowsky replied that the degree does not require a thesis.



Chair McAneny asked if the proposed degree has been brought to the attention of the Educational Policy and Institutional Resources Committee (EPIR). EPIR Chair Bill Botzow explained that at their February 6, 2015 meeting, EPIR was advised that pending approval by the Faculty Senate at its next meeting, and subsequent approval by the President and Provost, that this recommendation would be referred to the Board for approval at this meeting.

Provost Rosowsky next presented a resolution approving the establishment of the sustainability learning outcome as a general education requirement. At their February 6, 2015 meeting, EPIR previewed the proposed requirement. Faculty Senate passed a motion to approve this proposal at their March 9th meeting as a requirement for all first-year, first-time students, beginning in fall 2015. It was subsequently approved by the President and Provost. Provost Rosowsky further elaborated that to meet this requirement, students must complete a course, curriculum, or series of co-curricular activities. The requirement is designed to expose students to social, economic and environmental dimensions of sustainability. The following resolution was presented for approval

Approval to Establish the Sustainability Learning Outcome as a General Education Requirement WHEREAS, on May 21, 2011, the Board of Trustees approved the General Education proposal as approved by

the Curricular Affairs Committee of the Faculty Senate on April 14, 2011; the Executive Council of the Faculty Senate on April 20, 2011; and the Faculty Senate on May 19, 2011;

and as approved and advanced by the Provost and the President on May 19, 2011; and WHEREAS, on May 13, 2013 the Board approved the establishment of a three-credit Undergraduate Foundational Writing and Informational Literacy Requirement; WHEREAS on March 9, 2015, the Faculty Senate voted approval of the proposed General Education requirement for a sustainability learning requirement, THEREFORE, BE IT RESOLVED, that the Board of Trustees approves the establishment of a sustainability learning outcome as a General Education requirement as approved and advanced by the Provost and President on March 10, 2015.

Trustee Samantha Lucas inquired whether students can meet the requirement exclusively by participating in co-curricular activities. Provost Rosowky answered that he would look into this and provide an answer to the Board. Trustee David Daigle asked how the administration and Faculty Senate are aligning general education priorities. He also inquired as to how this particular requirement rose to the top. Faculty Senate President Roberts explained that the General Education process arose, bottom up, from the faculty members. She further noted that a motivated group of faculty is necessary for



any outcome to come to fruition as much work is required to initiate a General Education requirement successfully. President Sullivan asked Faculty Senate President Roberts how long the Senate considered each general education requirement that it has approved to date. President Roberts replied that the approval process took place over approximately two years for each requirement. Provost Rosowsly inquired whether it is fair to state that the Senate is next focused on the potential for a diversity general education requirement. President Roberts affirmed that the Senate is considering this as the third general education requirement. President Sullivan drew the distinction between a “core” course requirement and student learning outcomes. The approach taken at UVM is that learning outcomes are identified and measured, rather than merely requiring students to take certain courses without knowing the value of learning added. Provost Rosowsky next presented a resolution approving the creation of an online Bachelor of Science in Health Sciences in the College of Nursing and Health Sciences. This degree was also previewed at the February 6, 2015 EPIR meeting. The Faculty Senate passed a motion to approve this proposal at their March 9th meeting and it was subsequently approved by the President and Provost. Provost Rosowsky further elaborated that this degree completion program is for distance learning students and is the first degree to be offered entirely online. In order to enroll in the program, the student must have a GPA of 3.0 or greater and a minimum incoming number of 30 credit hours. This program will be funded through tuition dollars generated by the program’s enrollments. The following resolution was presented for approval:

Resolution Approving the Creation of an Online Bachelor of Science in Health Sciences in the College of Nursing and Health Sciences RESOLVED, that the Board of Trustees approves the creation of a new Bachelor of Science in Health Sciences in the College of Nursing and Health Sciences as approved and advanced by the Provost and President on March 10, 2015.

Chair McAneny asked if there are limitations on how much time has passed by since a prospective student was last enrolled in a program. Provost Rosowsky answered that there is not a limit and they can have taken a substantive amount of time off from their studies. He also detailed that the rate for this program will be tied to that of the undergraduate rates and that on-campus students cannot enroll in this program. Trustee Bill Botzow asked if students who enroll in the program will be eligible for scholarship awards or other financial support such as Vermont Student Assistance Corporation (VSAC) loans. Provost Rosowsky replied that he would investigate the answer to this question and report back to the Board.



Trustee Daigle commented that due to the originality and uniqueness of this program, it should be monitored carefully, both economically and in terms of learning outcomes. Provost Rosowsky concurred. Chair McAneny requested that EPIR be regularly apprised of the program’s progress and report updates to the Full Board. A motion was made, seconded and the following roll-call vote was taken to vote on the above resolutions as a consent agenda: Cynthia Barnhart – Yes, Bill Botzow – Yes, David Brandt – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Bernie Juskiewicz – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Yes, Curt McCormack – Yes, Don McCree – Yes, Anne O’Brien – Yes, Ed Pagano – Yes, Kesha Ram – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Tristan Toleno – Yes, and Lisa Ventriss – Yes. The consent agenda was passed as presented. Executive Session

At 1:36 p.m., Chair McAneny entertained a motion to enter into executive session to consider contracts, premature general public knowledge of which would clearly place the University at substantial disadvantage. She noted that action was anticipated following the session. The motion was made, seconded and approved. Vice Presidents Rosowsky, Cate, and Gustafson; Deputy General Counsel Tom Mercurio; Special Assistant to the President Clarence Davis; and Chief Internal Auditor Bill Harrison were invited to remain. Chief Internal Auditor Harrison was excused after the first item and Vice Provost Annie Stevens was asked to join. Senior Associate General Counsel Lucy Singer was invited to join for the last item. Cynthia Barnhart and Ron Lumbra exited executive session at 2:35 p.m. At 2:47 p.m., the meeting was re-opened to the public. The following resolution was presented for approval:

Resolution Authorizing the Administration to Negotiate Collective Bargaining Agreement with Part-Time Faculty RESOLVED, that the Board hereby authorizes the administration to seek to negotiate, and execute, a collective bargaining agreement whose material terms are consistent with the report given on this date.

A motion was made, seconded and the following roll-call vote was taken to vote on the resolution: Bill Botzow – Yes, David Brandt – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Bernie Juskiewicz – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Debbie McAneny – Yes, Curt McCormack – Yes, Don McCree – Yes, Anne O’Brien – Yes, Ed Pagano – Yes, Kesha Ram – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Tristan Toleno – Yes, and Lisa Ventriss – Yes. The resolution was passed as presented.



Adjournment There being no further business, the meeting was adjourned at 2:50 p.m. Respectfully submitted, Joan Lenes, Secretary


Appendix A

The University of Vermont and State Agriculture College Board of Trustees Standing Committees

Approved March 16, 2015

C = chair VC = vice chair Sec’y = secretary

Audit(7)

Board Governance

(9)


(11)

Educational Policies &

Institutional Resources (13)

Executive(7)

University of Vermont Board (9)

Vermont Agricultural

College Board(9)

President, ex-officio X X X X Barnhart-20 X XBotzow-17 C X XBrandt-17 X XBrennan-18 X X XCioffi, F.-17 C X XDaigle-16 (VC) C VC CDwyer-19 X XGamelli -18 X XJuskiewicz – 21 X X XLenes – 17 (Sec’y) VC X X Sec’yLucas-16 X XLumbra-20 X X X XMcAneny-16 (C) C XMcCormack - 21 X XMcCree-20 X VC XO’Brien-19 X XPagano-21 X XRam-17 X VCRocheleau-16 C X X Sec’yShumlin, ex officioSweaney – 19 X VC XToleno - 21 X XVentriss–18 X X VCWilson-19 VC X X


Appendix B

The University of Vermont and State Agriculture College Board of Trustees Other Committees & Work Groups

Approved March 16, 2015

Ad Hoc Labor

Advisory Group

(6)

Annual Review

Sub-Cmte*(6)

Investment Subcommittee

(3)

Work Group on Medical, Nursing &

Health Sciences

Education & Research

(5)

Career Services Work Group

(7)

Bond WorkGroup

(3)

UVM/UVMCJoint

Strategic Planning

Group(2)

Presidential Housing

Work Group

(4)

President X XBarnhart-20 X XBotzow-17 X XBrandt-17Brennan - 18 CCioffi,F.-17 X Leader XDaigle-16 (VC) X X X LeaderDwyer-19 Leader XGamelli-18 Leader X XJuskiewicz -21 XLenes-17 (Sec’y) X XLucas-16Lumbra-20 XMcAneny-16 (C) X C X LeaderMcCormack-21McCree-20 VC XO’Brien-19 XPagano-21Ram-17 XRocheleau-16 XShumlin, ex officioSweaney - 19Toleno-21Ventriss-18 X X XWilson-19 X

C = chair *membership also serves as an Advisory Group for Senior Administration Appointments VC = vice chair Sec’y = secretary


Appendix C


BOARD OF TRUSTEES

UNIVERSITY BYLAWS

ARTICLE I: Name

Section 1.1. Name: The name of the corporation is the University of Vermont and State Agricultural College. These Bylaws refer to the corporation as the "University."

ARTICLE II: Purpose

Section 2.1. Purpose: The University shall be recognized and utilized as an instrumentality of the State of Vermont for providing public higher education, with all the rights and powers incident to corporations. The University shall not carry on any activity not permitted to be carried on by a corporation exempt from federal income taxation under Sections 501(a) and 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future federal tax code).

ARTICLE III: Offices

Section 3.1. Offices: The principal office of the University shall be located in Burlington, Vermont. The University Board of Trustees (hereinafter “Board of Trustees”) may designate other offices within or without the State of Vermont as the business of the University may require.

ARTICLE IV: Trustees

Section 4.1. Number and Qualification: The Board of Trustees shall consist of twenty-five (25) persons. The Board of Trustees shall be composed of the following members:

Three (3) members shall be individuals appointed by the Governor of the State of Vermont with the consent of the Vermont Senate

Nine (9) members shall be individuals elected by the Vermont Legislature, said nine members being the same individuals who constitute the Board of Trustees of the Vermont Agricultural College

Nine (9) members shall be individuals elected by the Board of Trustees of the University of Vermont, said nine members being the same individuals who constitute the Board of Trustees of the University of Vermont


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Two (2) members shall be full-time students enrolled at the University (each of whom must be at least 18 years old) elected by the Associated Directors for the Appointment of the University of Vermont and State Agricultural College Student Trustees, Inc.

One (1) member shall be the Governor of the State of Vermont, by virtue of the office ("ex officio")

One (1) member shall be the President of the University, ex officio

Section 4.2. Manner of Appointment and Election: The trustees shall be appointed or elected in the manner set forth in Section 4.1 of these Bylaws and in the Charter.

Section 4.3. Term of Office: The term of office of each trustee, other than the two student members and the ex officio members, shall be six (6) years and until his or her successor has been duly elected or appointed. The term of office of each student trustee shall be two (2) years. The ex officio trustees shall have a term of office lasting for such period as they serve in their respective offices. The term of office for each trustee other than the ex officio trustees shall begin on March 1 of the initial year of such term and expire on the last day of February in the final year of said term.

Section 4.4. Duties and Powers: The Board of Trustees shall have the entire management and control of the property and affairs of the University. All corporate powers shall be exercised by or under the authority of the Board of Trustees. The trustees may adopt such rules and regulations for the conduct of their meetings and the management of the University as they deem proper, not inconsistent with law or these Bylaws. These Bylaws and resolutions of the Board of Trustees shall take precedence over other documents and policies of the University.

Section 4.5. Resignation: Any trustee may resign his or her office at any time by delivering written notice of the resignation to the Chair of the Board, the President, or the Secretary of the Board. Unless the notice of resignation specifies a later effective date, the resignation shall take effect immediately.

Section 4.6. Vacancies: Any vacancy occurring in the Board of Trustees by death, resignation, or otherwise shall be promptly filled by the appointing authority. The trustee thus chosen shall hold office for the unexpired term of his or her predecessor and until the election and qualification of his or her successor.

Section 4.7. Conflict of Interest Policy: The Board of Trustees shall adopt a written conflict of interest policy, by resolution, which policy shall be reviewed periodically and revised as determined to be necessary or desirable.


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ARTICLE V: Meetings of the Board of Trustees

Section 5.1. Notice of Meeting: Notice of regular and special meetings of the Board of Trustees and its committees shall be given, and meetings shall be conducted, in accordance with the Vermont Nonprofit Corporation Act and the applicable state public access laws.

Section 5.2. Waiver of Notice: Whenever under the provisions of these Bylaws or of any statute any trustee is entitled to notice of any regular or special meeting, such meeting may be held without the giving of notice to trustees if every trustee entitled to notice waives the required notice in writing or by attendance at or participation in the meeting; provided, however, such waiver by trustees shall not affect the University's obligations, if any, to provide notice to persons other than trustees, including its obligations under state public access laws.

Section 5.3. Meetings: The regular meetings of the Board of Trustees shall include the annual meeting of the Board of Trustees shall be held in May of each year., the date and time to be fixed by the trustees by resolution. The annual meeting shall be held in Burlington, Vermont or such other place as the Board of Trustees may approve from time to time. by resolution. Other regular meetings of the Board of Trustees shall be held at such times and places as approved by the Board. may determine at the annual meeting or from time to time. Special meetings of the Board of Trustees may be called by the Chair of the Board of Trustees, the President, or at the request of any five members of the Board of Trustees.

Section 5.4. Telephone Meetings: Members of the Board of Trustees and members of any committee appointed by the Board of Trustees may participate in a meeting of the Board or such committee by any means of communication, including audio conference or conference telephone call, by which all persons participating in the meeting may simultaneously hear each other, and participation in a meeting in such manner shall constitute presence in person at the meeting.

Section 5.5. Quorum; Vote Necessary for Action: At any meeting of the Board of Trustees, the presence of a majority of the Board shall be necessary to constitute a quorum for the transaction of business. The act of a majority of the trustees present at a meeting at which a quorum is present shall be the act of the Board of Trustees, unless a greater vote is required by the Charter, these Bylaws, or by law. Should a quorum not be present, a lesser number may adjourn the meeting to some later time. At all meetings of the Board of Trustees, each trustee shall have one vote. Trustees are not entitled to vote by proxy.


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ARTICLE VI: Officers

Section 6.1. Officers and Qualifications: The officers of the University shall be the Chair, Vice Chair, and Secretary of the Board of Trustees; the University President, Provost, and Treasurer; and such other officers as the Board of Trustees may determine. Any two or more offices may be held by the same person, except (a) the offices of President and Secretary and (b) the offices of President and Provost. The Chair Vice Chair, and Secretary of the Board of Trustees, and the President, shall be members of the Board of Trustees. No trustee may be initially elected Chair unless he or she has at least two years of his or her term as trustee remaining. The Provost shall be an individual nominated by the President.

Section 6.2. Election: All officers of the University other than the President and the Chair of the Board of Trustees shall be elected annually by the Board of Trustees at a regular meeting held in the month of February, or at such other time as is determined by the trustees. by resolution. The Chair of the Board of Trustees shall be elected in amanner consistent with the Charter, at a special meeting to be scheduled soon after new Trustee terms begin on March 1. The President shall be elected at a regular or special meeting and said election shall be for an unspecified term.

Section 6.3. Term of Office: Except where a vacancy is being filled pursuant to the requirements of these Bylaws, all officers of the University shall take office effective March 1. All officers shall hold office until their successors have been duly elected and have qualified, or until removed from office in accordance with such procedures as may be adopted by the Board of Trustees from time to time.

Section 6.4. Duties of Officers: The duties and powers of the officers shall be as follows and as set by resolution of the Board of Trustees from time to time:

(a) Chair of the Board. The Chair of the Board shall preside at all meetings of the Board of Trustees. If the Chair is absent, the Vice Chair of the Board shall preside. In the absence of both, the Secretary shall preside for the election of a chair pro tempore.

(b) President. The President shall be the chief executive officer of the University and his or her duties shall be those that commonly pertain to the office of the president of a university. The President shall be the administrative head of the University and its constituent parts and he or she shall have the power to veto any act or resolution of any committee or other collective body within the University or its constituent parts except for the Board of Trustees and committees of said Board, subject to such procedures as the Board may adopt from time to time. The President shall cause to be called regular and special meetings of the Board of Trustees in accordance with the requirements of the Vermont Nonprofit Corporation Act, these Bylaws, and applicable state public access laws. The President shall prepare the agenda for meetings of the Board of Trustees and the Executive Committee in consultation with the Chair of the Board. The President shall have authority to sign and execute all contracts in the name of the University and all


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notes, drafts, or other orders for the payment of money, unless restricted in any specific instance by resolution of the Board of Trustees.

(c) Treasurer. The Treasurer shall be responsible for the receipt and investment of funds. The Treasurer shall also be responsible for the management of cash and securities. The Treasurer shall ensure that all trustees receive financial statements from the University, including comparisons of revenues and expenditures with the budget of the University. The Treasurer shall have such other responsibilities as may be assigned to him or her by the President or the Board of Trustees from time to time.

(d) Secretary. The Secretary shall record all votes and proceedings of the Board of Trustees or any committee thereof, unless the Board later delegates such duties to another person. The Secretary shall be custodian of the records and seal of the University and shall authenticate records of the University when required, unless the Board later delegates such duties to another person. The Secretary shall cause the University to maintain an office in Burlington, Vermont where the corporate records of the University shall be kept, and the Secretary shall procure and file in said office certified copies of all papers required by law to be filed with the Secretary of State. The Secretary shall cause the University to make records and documents available to the public in accordance with the applicable requirements of state public access laws. The Secretary shall perform the duties incident to the office of the Secretary as specifically delegated from time to time by the Board of Trustees and as may be required by the laws of the State of Vermont.

(e) Provost. The Provost shall be responsible for academic and administrative duties assigned by the President. During the absence or incapacity of the President, or in the case of the death or resignation of the President, the Provost shall assume the administrative duties of the President until such time as the Board of Trustees shall, by resolution, determine who shall exercise said duties or until the vacancy in the office of the President shall have been filled. When so acting, the Provost shall have all the powers and shall be subject to all the responsibilities of the office of the President and shall perform such duties and functions as the Board of Trustees may prescribe.

(f) Other Officers. Other officers shall perform such duties and such powers as may be assigned to them by the Board of Trustees.

Section 6.5. Vacancies: All vacancies in any office shall be filled by the Board of Trustees, either at a regular meeting or at a meeting specifically called for that purpose.

ARTICLE VII: Committees

Section 7.1. Standing Committees: The standing committees of the Board of Trustees shall be: Executive Committee, Board Governance Committee, Audit Committee, Budget, Finance & Investment Committee, Educational Policy & Institutional Resources Committee and such other standing committees as may be established by the Board of Trustees from time to time. Any committees, including standing committees, that include non-trustees shall be advisory in nature and shall not have the right to exercise the


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authority of the Board of Trustees. The President of the University shall be an ex officiomember of all committees except for the Audit Committee. The chair of each committee other than the Executive Committee shall prepare the agenda for meetings of the committees. The President shall prepare the agenda for meetings of the Executive Committee in consultation with the Chair of the Board.

Section 7.2. Composition and Duties of Standing Committees: The standing committees shall be comprised of such members as may be determined by resolution of the Board of Trustees from time to time. Appointment of members to each standing committee must be approved by a majority of all trustees in office when the action is taken. Standing committees other than the Executive Committee shall have such duties as may be determined by resolution of the Board of Trustees from time to time.

Section 7.3. Duties of the Executive Committee: During the intervals between meetings of the Board of Trustees, the Executive Committee shall have all the powers of the Board of Trustees in management of the property and affairs of the University and may exercise the authority of the Board of Trustees except as may otherwise be provided by law. In addition to its authority to take action on matters that cannot or should not be deferred to the next scheduled meeting of the Board of Trustees, the Executive Committee shall oversee the work of committees of the Board of Trustees, University planning processes, and the responsibility of the Board of Trustees to support the President and to assess his or her performance.

Section 7.4. Ad hoc Committees: The Board of Trustees may create ad hoc committees and appoint members to them from time to time. The creation of such committees and appointment of members must be approved by a majority of all the trustees in office when the action is taken. Each committee shall have at least two persons who are members of the Board of Trustees. If a committee includes non-trustees, the committee shall be advisory in nature and shall not have the right to exercise the authority of the Board of Trustees. The President of the University shall be an ex officio member of all ad hoc committees.

Section 7.5. Liaisons and Representatives on Committees: The President shall designate one or more members of his or her administrative staff as liaison officer to each standing and ad hoc committee and specify their duties. The Faculty Senate, the Student Government Association, the Graduate Student Senate, the UVM Foundation, and the Staff Council may respectively designate up to two representatives to the Budget, Finance & Investment and Educational Policy & Institutional Resources Committee and one representative to the Audit Committee. The representatives may attend meetings of the committees and participate in discussions but shall not have any voting rights.

Section 7.6. Meetings, Notices, Quorum: The provisions set forth in Sections 5.1, 5.2, 5.4, and 5.5 of these Bylaws shall also apply to meetings of committees of the Board of Trustees.


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Section 7.7. Vacancies: Any vacancy occurring on a committee by death, resignation, or otherwise may be filled by the Board of Trustees. Such appointments to fill vacancies must be approved by a majority of all the trustees in office when the action is taken.

ARTICLE VIII: Fiscal Year

Section 8.1. Fiscal Year: The fiscal year of the University shall begin on the 1st day of July in each year and end on the 30th day of June in each year or such other dates as the Board of Trustees may determine from time to time by resolution.

ARTICLE IX: Indemnification

Section 9.1. Mandatory Indemnification: The University shall indemnify any individual who is or was a trustee or officer of the University to the extent that such indemnification is required under the Vermont Nonprofit Corporation Act.

Section 9.2. Discretionary Indemnification: The University may indemnify a trustee, officer, employee, or agent of the University to the extent permitted by the Vermont Nonprofit Corporation Act. The determination as to whether the University will consider providing discretionary indemnification shall be made by resolution of the Board of Trustees, provided that the determination as to whether an individual has met the standard of conduct necessary to entitle him or her to be indemnified shall be made in the manner specified by the Vermont Nonprofit Corporation Act.

Section 9.3. Advance for Expenses: The University may pay for or reimburse the reasonable expenses incurred by a trustee, officer, employee, or agent of the University in advance of the final disposition of the proceeding in accordance with the Vermont Nonprofit Corporation Act.

Section 9.4. Insurance: Nothing herein shall affect the University's right to purchase and maintain insurance on behalf of an individual who is or was a trustee, officer, employee, or agent of the University. No individual for whom indemnification is intended hereunder shall be indemnified for any expenses or liability for which coverage is provided and reimbursement is paid under an insurance policy.

ARTICLE X: Amendments

Section 10.1. Amendments: The Bylaws may be amended by an affirmative vote of a majority of all of the members of the Board of Trustees. The Bylaws may be amended at any meeting of the trustees, provided that the notice of the meeting at which proposed amendments to the Bylaws are to be considered must state that the purpose, or one of the purposes, of the meeting is to consider proposed amendment to the Bylaws. The notice must also contain or be accompanied by a copy or summary of the amendment.


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ARTICLE XI: Miscellaneous

Section 11.1. References to Vermont Act: All references in the Bylaws to the Vermont Nonprofit Corporation Act shall mean and include said Act as it may be amended, supplemented, or replaced from time to time.

Section 11.2. References to the Charter: All references in the Bylaws to the Charter shall mean the Charter of the University of Vermont and State Agricultural College as it may be amended, supplemented, or replaced from time to time.

Section 11.3. Inconsistencies with Charter: To the extent that any provision of the Bylaws is inconsistent with the Charter, the Charter shall govern.

Adopted by the Board of Trustees: February 7, 1998 Revised and adopted by the Board of Trustees: September 8, 2007 As further revised and adopted by the Board of Trustees: October 24, 2009 As further revised and adopted by the Board of Trustees: November 8, 2012 As further revised and adopted by the Board of Trustees: March 16, 2015


Appendix D


BOARD OF TRUSTEES

Resolution Regarding Delegation and Retention of Board Authority

WHEREAS, this Board has, in its Bylaws and through such policies and resolutions as it may issue from time to time, delegated to the President and other officers of the University certain authority and responsibility for the management of the University and its programs, activities and operations; and

WHEREAS, this Board recognizes the need for prompt and timely management decisions made by qualified University personnel, and thus, through such delegations, authorizes officers of the University to negotiate and enter into contracts and other arrangements to facilitate the objectives of University programs and activities and to conduct related operations; and

WHEREAS, in making such delegation, the Board also assigns to such officers responsibility to make informed and prudent decisions in the best interests of the University and to maintain accountability to the Board through prompt and accurate reports on University programs, activities and operations, including their financial status and impact;

NOW, THEREFORE, BE IT RESOLVED that, subject to its retained authority and responsibility for the general oversight of the University, and reserving to itself the power to act on its own initiative as necessary to the fulfillment of its own fiduciary and legal duties, the Board hereby delegates to the President and the officers of the University authority and responsibility to negotiate and enter into contracts and other arrangements to facilitate the objectives of University programs and activities and to conduct related operations, and hereby also recognizes the authority the Board delegates to the Faculty Senate as expressed in the Faculty Senate Constitution and Bylaws, except for the following, which shall require Board approval:

(1) statements of institutional mission, principles and values;

(2) the institutional strategic plan and associated goals, and related strategic financial plans and goals, and all material revisions thereto;

(3) the establishment and dissolution of University-affiliated corporations and foundations, and University membership in other corporate entities (but not institutional memberships in professional associations);


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(4) the appointment of University Trustees to the boards of other corporate entities or public bodies in their capacity as University Trustees;

(5) the appointment and employment of the President, election of the other officers of the Board and the University in accordance with the University Bylaws, and authorization of severance payments in excess of the standard amount University policy specifies for officials who report to the President;

(6) the creation or elimination of an academic unit, curriculum, research or service endeavor as defined in Faculty Senate protocols; and approval of faculty medical or other clinical practice plans;

(7) matters the Faculty Senate may appeal to the Board under the Senate Constitution and Bylaws;

(8) the naming, and name removal, of buildings and academic programs;

(9) through its Investment Subcommittee of the Budget, Finance and Investment Committee (“Investment Subcommittee”), the selection, retention and termination of investment advisors and managers for the Long-Term Investment Pool; provided that: the Board must itself approve policies for the Long-Term Investment Pool and the Limited Term Asset Pool, the endowment spending rate, the endowment management fee, declaration of financial exigency, and the dissolution, merger or the sale or pledge or transfer of all or substantially all of the University’s assets;

(10) the institutional annual budget and acceptance of the annual audited financial statements;

(11) tuition, room and board rates, student fees, and in-state status regulations for purposes of determining tuition;

(12) the purchase, sale, exchange, or transfer of complete or partial interests in real property, regardless of location, at a value that equals or exceeds $500,000; authorization of acceptance of compensation in eminent domain proceedings; the lease or sublease of property with annual or aggregate rental value that equals or exceeds $500,000, and renewals thereof; the pursuit or acceptance of historic preservation designation for University property; and adoption of, and material revisions to, a Campus Master Plan;

(13) payments in lieu of taxes;

(14) the issuance of bonds and approval of the institutional debt policy;


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(15) the procurement of loans, lines or credit, or other financing, and performance as surety, in amounts or at a value that equals or exceeds $1,000,000;

(16) contracts for facilities construction or renovation and the purchase or sale of goods, equipment or services at an aggregate cost of > $1,000,000, including increases in project costs for previously approved projects whose value in aggregate equals or exceeds $1,000,000; provided that (and subject to the provisions of (18) below), the Board shall approve all contracts for consulting services whose aggregate value equals or exceeds $250,000, and the Board shall also authorize, through its Investment Subcommittee, the selection and retention of all investment advisors regardless of contract cost;

(17) the selection and retention of independent audit firm to conduct the annual audit of financial statements and/or compliance audits, regardless of contract cost; contracts at an aggregate cost of $10,000 or more for non-audit consulting services with the audit firm that is conducting the annual audit of financial statements;

(18) the material terms of collective bargaining agreements and, within the context of annual budget preparation and approval, the annual salary pool for non-union-represented employees;

(19) the settlement of claims and/or lawsuits at a cost that equals or exceeds $250,000, regardless of insurance coverage; and authorization to file and/or settle lawsuits in which the Board or a University officer is a named party or a Board-approved policy is in dispute;

(20) all self-governance matters reserved to the Board in the University Bylaws, including without limitation the election, of Board officers, approval of Board Committee appointments, or as otherwise required or permitted by law;

(21) revisions to University Bylaws; matters required by law, Bylaws, and/or contract; revisions to the University Manual and institutional policies and such other authority as the Board is required to exercise without delegation as a matter of law, or that, in the future and prospectively, it wishes to retain or retrieve in the exercise of its fiduciary duties and sole discretion; and

(22) contracts or leases whose aggregate term does or may exceed five years, regardless of contract value or amount; but Board approval is not required for extensions of existing contracts or leases for up to one year if the contract or lease term would not have otherwise required Board approval, licenses and option agreements, confidentiality agreements, materials transfer agreements, or other


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similar agreement that are developed by the University’s Office of Technology Commercialization program and that typically run for the life of the intellectual property value (usually the term of the patent).

AND BE IT FURTHER RESOLVED, that notwithstanding such delegations, through the President or his designees, the administration shall report periodically on matters of institutional management and operations as the Board may direct and/or as may be appropriate and desirable, including without limitation periodic reporting on gifts and grants; and

BE IT FINALLY RESOLVED, that this resolution shall supersede all preexisting delegations prospectively.

Adopted by the Board of Trustees: September 11, 2004 Approved as revised by the Executive Committee: March 14, 2005 Approved as revised by the Board of Trustees: May 19, 2007 Approved as revised by the Board of Trustees: May 17, 2008Approved as revised by the Board of Trustees: September 5, 2008 Approved as revised by the Board of Trustees: February 7, 2009 Approved as revised by the Board of Trustees: February 6, 2010 Approved as revised by the Board of Trustees: March 8, 2010 Approved as revised by the Board of Trustees: February 5, 2011 Approved as revised by the Board of Trustees: March 14, 2011 Approved as revised by the Board of Trustees: May 19, 2012 Approved as revised by the Board of Trustees: November 8, 2012 Approved as revised by the Board of Trustees: March 11, 2013 Approved as revised by the Board of Trustees: September 15, 2014Approved as revised by the Board of Trustees: March 16, 2015


Attachment 2

DRAFT CONSENT AGENDA

May 16, 2015


1. Approval of Amended Trustee Conflict of Interest Policy

WHEREAS, the Audit Committee endorsed revisions to the Trustee Conflict of Interest Policyon April 27, 2015;

BE IT RESOLVED, the Board of Trustees hereby approves the amended Trustee Conflict of Interest Policy appearing as Appendix A to this document.

2. Resolution Approving Contract with SymQuest Group, Inc.

BE IT RESOLVED, that the Vice President for Finance and Treasurer, or his successor or designee, is hereby authorized to enter into a contract for the University’s copier services with SymQuest Group, Inc., from May 15, 2015, through May 14, 2020, for an amount not to exceed $3,400,000.

3. Resolution Regarding Presidential Evaluation and FY 2016 Compensation

WHEREAS, on this date the annual review subcommittee (“the subcommittee”) has reported on the status of its work to this Board;

BE IT RESOLVED, that the Board hereby authorizes the Board Chair to finalize the President’s annual performance evaluation and compensation for FY 2016 following such additional consultation with the subcommittee as she deems necessary or desirable; and

BE IT FURTHER RESOLVED, that the Board Chair shall report her final actions to the Board in due course.

EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE

4. Resolution Approving the Creation of a Minor in Art in the Department of Art and Art History, College of Arts and Sciences

RESOLVED, that the Board of Trustees approves the creation of a new minor in Art in the Department of Art and Art History, in the College of Arts and Sciences, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

Attachment 2_DRAFT_Consent Agenda with Appendices A to C_05.15.15.pdf 1 5/4/2015 11:37:57 AM

Draft Consent Agenda for approval – 05/16/15 Page 2 of 7

5. Resolution Approving the Creation of a M.S. Program in Complex Systems and Data Science in the College of Engineering and Mathematical Sciences

RESOLVED, that the Board of Trustees approves the creation of a new M.S. Program in Complex Systems and Data Science in the College of Engineering and Mathematical Sciences, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

6. Resolution Approving the Creation of an Undergraduate Certificate in Teaching English to Speakers of Other Languages (TESOL)

RESOLVED, that the Board of Trustees approves the creation of a new Undergraduate Certificate in Teaching English to Speakers of Other Languages (TESOL), as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

7. Resolution Approving the Creation of a Ph.D. in Food Systems

RESOLVED, that the Board of Trustees approves the creation of a Ph.D. in Food Systems in the Graduate College, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

8. Resolution Approving the Creation of a Pre-Actuarial Academic Certificate

RESOLVED, that the Board of Trustees approves the creation of a new Pre-Actuarial Academic Certificate in the College of Engineering and Mathematical Sciences, as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.

9. Resolution Adopting “Faculty Scientist Pathway” Amendment to the College of Medicine Faculty Handbook

RESOLVED, that the Board hereby authorizes the amendment by the University, through its College of Medicine, of the College of Medicine Faculty Handbook. The amendment will establish a new Faculty Scientist Pathway and remove the Research Associate rank in the Research Scholars Pathway. The specific provisions as hereby adopted are set forth in Appendix B.

10. Resolution Approving Revised Diversity Statement

WHEREAS, in a statement first adopted on November 13, 2004, and later revised and adopted on February 7, 2009, the Board articulated its belief that diversity and academic excellence are inseparable; and

WHEREAS, in its statement, the Board proclaimed that a diverse University community is a compelling institutional interest indispensable to achieving our goals of academic excellence;



BE IT RESOLVED, that the Board approves and adopts with enthusiasm, and with renewed dedication to its stated principles and objectives, a revised Diversity Statement appearing as Appendix C to this document.

BUDGET, FINANCE AND INVESTMENT COMMITTEE

(As recommended by the Investment Subcommittee on March 25, 2015)

11. Reaffirm Divestiture from Sudan

WHEREAS, the Board of Trustees approved a resolution for Divestment from Sudan on May 20, 2006;

WHEREAS, the resolution was amended by the Executive Committee on June 12, 2006, to include annual review and reaffirmation;

WHEREAS, the Committee on Socially Responsible Investing was dissolved as part of a new committee structure approved by the Board in September 2006 and implemented in November 2006;

WHEREAS, the Board established a Socially Responsible Investing (SRI) Work Group in September 2008; and

WHEREAS, in November 2012 the Board dissolved the SRI Work Group and authorized the creation of the Socially Responsible Investing Advisory Council;

NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees reaffirms its Resolution for Divestment from Sudan, as re-stated below.

BE IT FURTHER RESOLVED, that the Budget, Finance and Investment Committee will review this resolution on an annual basis.

Resolution for Divestment from Sudan

WHEREAS, the University’s Policy Statement on Moral, Social and Ethical Considerations in Investment and Shareholder Resolutions holds that the primary objective of investment by the University is to provide a satisfactory return on investment for the support of University operations based upon the Prudent Investor Rule; and

WHEREAS, the Policy Statement also holds, however, that the policy of fiscal prudence shall not preclude the University from considering moral, ethical, and social criteria in determining companies in which to invest; and



WHEREAS, a balanced group of the University community has been convened as the Committee on Socially Responsible Investing and has studied the issue of genocide in the Darfur region of Sudan and has made recommendations to the Investment Committee of the Board of Trustees;

THEREFORE BE IT RESOLVED, that the University adopt and implement a policy of targeted divestment from companies doing business with or otherwise aiding the governing regime of Sudan based on the model developed by the Sudan Divestment Task Force;

BE IT FURTHER RESOLVED, that the University implement its divestment policy to the fullest extent consistent with its fiduciary responsibilities; and

BE IT FURTHER RESOLVED, that the Socially Responsible Investing Advisory Council will review and, if appropriate, reaffirm this resolution on an annual basis.

12. Resolution Approving Investment Advisor Contract

BE IT RESOLVED that the Vice President for Finance and Treasurer, or their successors or designees are hereby authorized to enter into a contract with ________________, LLC for the purpose of providing investment advisory services for the period XXXX to XXXX at a fee of up to $XXXXX plus expenses.

BE IT FURTHER RESOLVED that the Investment Subcommittee shall annually review the performance of the investment advisory firm.

This resolution supersedes all previous authorizations.

13. Resolution Authorizing Expenditures of Chiller Plant Expansion Project

WHEREAS, the design of the University’s STEM, Billings and student housing projects are ongoing and there are different options for providing chilled water to the facilities for air conditioning; and

WHEREAS, significant energy cost savings for the STEM and other currently planned projects can be achieved by expanding the existing central heat/chilling plant rather than installing standalone electric chillers; and

WHEREAS, on May 16, 2014, the Board of Trustees approved the expenditure of up to $10 million for the chiller plant expansion project;

NOW, THEREFORE, BE IT RESOLVED, that the Vice President for Finance and Treasurer, or his successor or designee, is hereby authorized to fund the Chiller Plant Expansion Project at a cost not to exceed $11.8 million using the $10 million in funds approved by the Board of Trustees on May 16, 2014 and an additional $1.8 million of funding from relevant project



accounts and plant net assets; and this funding will be accomplished with no reduction in the University’s unencumbered, unrestricted net assets.

14. Resolution Approving Fiscal Year 2016 Budget Planning Assumptions: General Fund

RESOLVED, that the Board of Trustees hereby approves the budget planning assumptions for Fiscal Year 2016, which lead to a General Fund operating expense budget for the University of $333,983,000, and hereby authorizes the President to proceed with detailed budget preparation in accordance with these assumptions.

15. Resolution Approving Tuition Charges for Fiscal Year 2016

RESOLVED, that the Board of Trustees hereby approves increases in the following tuition rates effective with the 2015-2016 academic year:

In-state tuition from $14,184 to $14,664 per year, or $611 per credit hour. Out-of-state tuition from $35,832 to $37,056 per year, or $1,544 per credit hour.Medical student in-state tuition from $32,020 to $33,460 per year. Medical student out-of-state tuition from $56,060 to $58,020 per year.

16. Resolution Approving Online Tuition Rate for Fiscal Year 2016

RESOLVED, that the Board of Trustees hereby approves the continuation of variable tuition rates for programs that are offered exclusively online. Consistent with the Board resolution in 2011, online tuition rates will be set at a minimum of the prevailing in-state tuition rate and at a maximum of the prevailing out-of-state tuition rate. The rate will be set based on demand for the program and assessment of the national market for similar online programs and subject to the approval of the Provost.

17. Resolution Approving Global Gateway International Student Tuition

WHEREAS, the University, after a request-for-proposal process, entered into an agreement with Study Group, an international private-sector provider of education and training for international students, to provide services to UVM in support of the University’s Global Gateway Program;and

WHEREAS, this program will prepare undergraduate international students to successfully matriculate to degree status, persist, and graduate, and to support the University’s larger internationalization efforts; and

WHEREAS, the students need to be charged on a total cost-of-attendance basis that includes tuition, room and board, and all other fees and costs associated with enrollment at the University in a manner in accordance with the terms and conditions set forth in the agreement between the University of Vermont and Study Group;

THEREFORE, BE IT RESOLVED, that the following rates are established:



*For the cohort entering in: Fall 2015 Spring 2016

Fall ‘15 for the 1 semester program $27,599 n.a.Fall ‘15 for the 2 semester program $27,599 $27,081Fall ‘15 for the 3 semester program $15,671 $27,081Spring‘16 for the 1 semester program $27,081Spring‘16 for the 2 semester program $27,081Spring‘16 for the 3 semester program $15,153

For the cohort that entered (or will enter):

Fall 2015

Spring ’15 for the 3 semester program $26,925Summer ’15 for the 2 semester program $26,925

All entering students will also be assessed an additional $475 acceptance fee their first semester.

18. Resolution Approving Room and Meal Plan Rates, Fiscal Year 2016

RESOLVED, that the Board of Trustees hereby approves room and meal plan rates for Fiscal Year 2016 as follows:

per yearPrivate Single with Bath $9,216

Private Double with Bath $9,000 Suite Single with Shared Bath $8,710 Suite Double with Shared Bath $7,524 Traditional Single $8,500 Traditional Double $7,376

Traditional Triple $5,886

Retail Dining $3,774 Residential Unlimited Access (+100 Points) $3,774 Residential Unlimited Access (+300 Points) $4,220

19. Resolution Approving Student Fees for Fiscal Year 2016

RESOLVED, that the Board of Trustees approves increases to student fees from $2,042 to $2,104 effective with the 2015-2016 academic year.

20. Resolution Approving Graduate Student Senate Fee for Fiscal Year 2016

RESOLVED, that the Board of Trustees approves a continuation of the Graduate Student Senate fee in the amount of $20 for the academic year.



21. Resolution Approving Graduate Continuous Registration Fee for Fiscal Year 2016

RESOLVED, that the Board of Trustees approves a continuation of a varying Graduate Continuous Registration fee, effective with the 2015-2016 academic year, as follows:

Less than half-time $100 per semester Half to full-time $200 per semester Full-time $300 per semester

22. Resolution Approving Tuition for High-School Students

RESOLVED, that the Board of Trustees hereby approves the establishment of a new tuition rate, apart from the Dual Enrollment Program, for high-school students who wish to enroll part-time at the University. The rate is intended for high-school students who are officially enrolled in a high school or are home-schooled and remains effective in the summer immediately after graduation from high school but before matriculation into a degree program at UVM or another institution. The rates will be set at 50% of the prevailing tuition rate for that academic year based on the residency of the student. Summer tuition rates for these students will also be set at 50% of the prevailing tuition rate for the prior fall and spring semesters for the student’s particular residency.


Appendix A


BOARD OF TRUSTEES

CONFLICT OF INTEREST POLICY

Policy Statement

University Trustees work in service to the institution and the public trust and are obligated to fulfill their responsibilities in a manner consistent with this charge. All decisions of the Board and its members individually must be made in good faith, with diligence and care, in a manner reasonably believed to be in the best interests of the University, and with due regard for the University’s reputation. It is therefore the policy of the University and this Board that Trustees have an affirmative duty to identify, disclose and manage conflicts in conformance with this Policy and the law.

Definitions

Conflict of interest. A conflict arises when there is a direct or indirect potential, apparent or actual divergence between a Trustee’s private interests and his or her fiduciary duties as a University Trustee. Conflicts may affect non-financial as well as financial Trustee interests. The Trustee may be personally involved in a proposed transaction, have an employment, fiduciary or investment relationship with an entity with which the University is dealing, or have a family relationship with a person or entity with which the University is engaged.

For purposes of this Policy, a conflict of interest arises where the relevant material facts affect a Trustee, a member of his/her immediate family, or an affiliate, as herein defined. In the case of conflicts involving a member of the immediate family or an affiliate of a Trustee, the Trustee is obligated to make disclosure when he or she knows or reasonably should know of a conflict.

An apparent conflict exists when a reasonable person would conclude from the circumstances that a Trustee’s ability to discharge his or her duties as a Trustee, as summarized in the Policy Statement above, are compromised by personal interest.

A member of the immediate family of a Trustee includes a spouse or civil union partner, child, parent, sibling, or such relations by marriage or civil union partnership (wherever residing),person claimed as a dependent for federal income tax purposes (wherever residing), and any relative residing in the same household as the Trustee. There may be other family members as to whom disclosure should also be made to avoid the appearance of a conflict, and doubts should be resolved in favor of disclosure.


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An affiliate includes a business, association, corporation, or other legal entity in which a Trustee or a member of his/her immediate family is a director, trustee, officer, partner, joint venturer, principal, employee, owner, and/or holder of five percent (5%) or more of voting stock or a controlling interest. In addition, an affiliate is an entity from which the Trustee or a member of his/her immediate family otherwise annually receives or has the right to receive $10,000 or more compensation, income, or other financial consideration or value.

A “substantial interest” means an interest in “business” “with which the Trustee is associated” in the manner and to the extent described in this paragraph. A “business” is any of the following: a. Association; b. Business trust; c. Corporation; d. Enterprise; e. Joint venture; f. Organization; g. Partnership; h. Proprietorship; i. Vested trust; j. Every other business interest, including ownership or use of land for income. A business “with which the Trustee is associated: means a business in which the Trustee or any member of the Trustee’s immediate family: a. Is an employee; b. Holds a position as a director, officer, partner, proprietor, or member or manager of a limited liability company, irrespective of the amount of compensation received or the amount of interest owned; or c. Owns a legal, equitable, or beneficial interest of five percent (5%) or more of the business, other than as a trustee on a deed of trust.

Policy Elaboration

It is not possible to provide an all-inclusive list of situations giving rise to a conflict of interest. In general, Trustees may not use their positions or confidential information to which they become privy as Trustees for the gain of themselves or others. Below are examples of situations presenting potential, actual or apparent conflicts.

1. Commercial transactions. The University will consider engaging in commercial transactions, such as contracts for goods or services, with a Trustee or any business entity in which a Trustee has a substantial interest only if the proposed transaction has undergone the customary conflict of interest disclosure and University procurement processes and, after review, the Board Audit Committee determines that the transaction is in the best interests of the University, following which the Board must take action on the Audit Committee’s recommendations. Examples of when such a contract might be in the best interest of the University include, but are not limited to, when it has financially advantageous terms, when the goods or services to be provided are demonstrated to be unique, or when the contract is a continuation of a contract that was in effect before the person with the substantial interest became affiliated with the University.

2. Confidential, Proprietary or Privileged Information. Except as required by law, no Trustee shall, without proper Board or institutional authorization, give or release University information or data (“Information”) of a confidential, proprietary or privileged nature, or use such Information to gain personal advantage or avoid personal detriment, insofar as such Information is not in the public domain. This rule applies to Trustees


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during and after their University service relative to Information acquired in the course of their Trusteeship.

3. Business Opportunities. No Trustee shall divert from the University for private gain of self or others a business opportunity in which the University would foreseeably engage in furtherance of its mission, unless the University has been offered, and through an authorized official declined, a right of first refusal.

4. Trustee Employment at UVM. Except under extenuating circumstances as determined by a two-thirds (2/3) majority of the Board, no Trustee may enter into compensated employment with the University while the individual is a Trustee and for a period of one year after leaving the Board. This prohibition does not apply to student trustees who wish to engage in part-time University employment during their trusteeship, subject to the conflict of interest disclosure rules otherwise state in this Policy.

5. Employment or Retention of Immediate Family Members or Affiliates. No Trustee may be directly or indirectly involved in the hiring, supervision, performance evaluation, compensation or retention of personal or business services by the University of an immediate family member or an affiliate.

6. Remuneration, Honoraria, Gifts, and other Consideration

a. From External Parties. No Trustee shall solicit or accept from any person, organization, corporation, or other legal entity (or representatives thereof) seeking to do, or doing, business with, or otherwise gain benefit from, the University, any remuneration, gift, gratuity, services, loans, travel, entertainment or other consideration of more than nominal value in exchange for a promise, or reasonable inference, that the Trustee’s influence with the University has been exchanged for such consideration. This prohibition applies without limitation to vendors, contractors, sponsors, donors, and job or admissions applicants.

b. From the University. It shall not be considered a conflict of interest for a Trustee to accept from the University (1) gifts or other items of value in consideration of his/her service or retirement from University service; (2) customary honoraria; (3) reasonable reimbursement for travel, food, or lodging for expenses incurred in connection with University Trusteeship pursuant to applicable University policy and procedures; or (4) complimentary tickets for a Trustee and his/her guest at University functions or events when the presence of the Trustee is deemed to serve the best interests of the University

c. From External Parties or the University. No Trustee shall solicit or accept any fee or honorarium offered in return for a speech or appearance or article made or written in the individual’s official capacity as a Trustee. Reasonable and necessary expenses reimbursed to the Trustee for participation in such an event are permissible


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subject to the filing of a conflicts disclosure form. Any such appearance shall be subject to the provisions of the Statement of Trustee Responsibilities, and in particular the requirement that a Trustee recognize that the President is the spokesperson for the University and the Chair is the spokesperson for the Board and that, when a Trustee engages in communications with University personnel, students, the citizenry, and the media on an individual basis, the Trustee shall be guided by the duty of loyalty as set forth in the Statement of Trustee Responsibilities.

7. Employment of University Personnel. A Trustee wishing to employ or retain a University officer of administration for private consulting or other non-University purposes must first obtain from the General Counsel an opinion as to whether such engagement does, or may, give rise to a conflict of interest. If the General Counselconcludes that a conflict does, or may, arise, the Trustee shall disclose the proposed employment or consulting arrangement to the Board Chair. The Board Chair will either authorize or decline to authorize the proposal, conferring with the Executive Committee in his/her discretion. If the proposal is authorized, the Chair shall communicate the authorization in writing to the Trustee, with a copy to the General Counsel. The Trustee’s Conflict of Interest Disclosure Form shall then be amended to reflect theaffiliation. In the case of proposed employment of other University personnel, the Trustee should consider whether such employment might reasonably result in a conflict of interest and, if so, he/she should thus amend the Conflict of Interest Disclosure Form.

8. Testimony. A Trustee who testifies in person or through recorded or written communication before any public body or public official, whether judicial, legislative or administrative, shall make it initially and clearly known on the record when s/he is speaking on the matter as a University representative. Trustees shall obtain authorization to speak on behalf of the University by means of customary governance protocols.

9. Political or Appointive Office. The constituency of each Trustee is the University, regardless of the source of appointment. Trustees whose service on the Board is

incidental to elective or appointive office shall engage in such service with due regard for the fiduciary duties of a Trustee, and in a manner consistent with this Policy.

Summary of Protocol

Upon commencement of Board service, Trustees file Conflicts Disclosure Forms, amending them no less than once annually and otherwise as circumstances dictate.

In advance of any meeting at which a conflict may foreseeably arise, the Trustee must disclose the conflict to the Committee Chair (and/or to the Board Chair if the conflict will arise during a Board meeting). The Trustee, Committee Chair, or Board Chair may request an opinion on the existence of a conflict from the General Counsel. In the event that a Board Chair or a Committee


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Chair conflict is in issue, the disclosure shall be made to the Vice Chair, who may also request a legal opinion from the General Counsel.

Once having disclosed the conflict, the Trustee may him/herself decide to decline to participate in discussion of, and any vote upon, the matter as to which a conflict exists. In such instances, the meeting record shall reflect his/her self-recusal and abstention.

If the Trustee does not her/himself decline to participate in discussion of the matter as to which a conflict exists, the Committee (or Board) Chair shall, prior to consideration of the matter, and in open session, identify the conflict. In the event that a Board Chair or Committee Chair conflict is in issue, the Vice Chair shall identify the conflict. The Trustee as to whom a conflict is identified may participate in open session discussion of the matter if a majority of the members of the Committee or the Board authorize such participation by majority vote; if such authorization is given, the Trustee shall nonetheless abstain from voting on the matter. The Trustee shall be excused from any portion of an Executive Session devoted to the matter as to which a conflict arises.

A Trustee who recuses from participation in discussion of, and/or voting upon, a matter before a Committee or the Board shall not be counted toward a quorum.

Protocol

Disclosure Forms

Each Trustee shall file a Trustee Disclosure Form at the time of initial appointment and by March 1 of each subsequent year of service. The Form will require the Trustee to acknowledge his/her review of the Policy and to agree to disclose on the Form and as otherwise required by the Policy any matter as to which a conflict does, or may, exist. The Trustee shall update the Form during the year as circumstances dictate. Forms will be filed with the Trustee Coordinator, and maintained by the Assistant Secretary of the Board, with a copy to the General Counsel.

Disclosure Obligation

In advance of any meeting at which a conflict may foreseeably arise, the Trustee must disclose the conflict and all relevant material facts to the Committee (or Board) Chair. If the Trustee with such conflict is the Committee or Board Chair, the conflict shall be disclosed to the Vice Chair, who shall instead preside for the agenda item as to which the matter arises.

Relevant material facts may include the benefits that could inure to the Trustee; the extent to which, if any, the Trustee is participating in a competitive process to enter into a transaction or business affiliation with the University; whether the Trustee is privy, in his or her capacity as a Trustee, to proprietary or other non-public University information that could be advantageous to the Trustee in relation to other parties interested in a proposed transaction; and/or if the


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University would be likely to enter into the proposed transaction or relationship in the absence of the Trustee’s University affiliation

A Trustee may elect, following such disclosure, to self-recuse from participation in discussion of the matter as to which disclosure is made. Alternatively, if a Trustee submits a disclosed conflict for consideration by a Committee or the Board, when the item arises on the agenda the Chair shall, for the record, identify to the Committee or the Board the conflict and the material facts relating thereto. (If the Trustee with such conflict is the Committee or Board Chair, the conflict shall be identified by the Vice Chair, who shall preside for the agenda item as to which the matter arises.)

The Trustee shall request authorization from the Committee or the Board to participate in any discussion of the agenda item that takes place in open session, and shall be recused from any portion of an Executive Session devoted to the matter as to which a conflict arises. If the Committee or Board by majority vote authorizes the Trustee’s participation in such public discussion, the Trustee shall nonetheless abstain from voting on any such item.

In all instances, the determination as to whether to permit the Trustee to participate in discussion of the agenda item as to which a conflict arises shall be made following full disclosure by the Trustee of the nature of the conflict, and on the basis of whether, in the considered judgment of the Committee or the Board, the University’s interests will be best served by participation of the Trustee notwithstanding the conflict.

Role of the University General Counsel

Prior to each Committee and Board meeting, the General Counsel shall review the agenda in relation to Trustee Disclosure Forms to determine whether a conflict may, or will, arise. If a conflict is identified, the General Counsel shall contact the Trustee and the Committee (or Board) Chair regarding the relevant agenda item. The Trustee and the Chair shall otherwise proceed as described in the first section of this Protocol (“Disclosure Obligation”).

Upon request of the Trustee and/or the Committee or Board Chair, the General Counsel shall provide an opinion as to whether a conflict of interest arises as to such Trustee. All such opinions shall be subject to applicable privileges under law.

Approval of a Conflict of Interest Transaction

If a conflict is identified for the first time subsequent to any action by the Board in which a conflicted Trustee participated, such action shall be voidable by the Board in accordance with the Vermont Nonprofit Corporation Act and otherwise applicable procedures relating to Board meetings and action.


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Notwithstanding the preceding paragraph, a conflict of interest transaction is not voidable or the basis for imposing liability on the Trustee if the transaction (a) was fair at the time it was entered into or (b) is approved in advance by vote of the Board or a Committee if (i) the material facts of the transaction and the Trustee’s interest are disclosed or known to the Board or Committee; and (ii) Trustees approving the transaction in good faith reasonably believe that the transaction is fair to the University. Any approval must receive an affirmative vote of a majority of the Trustees on the Board, and any Trustee who recuses from participation in discussion of, and/or voting upon, a matter before the Committee or Board shall not be counted toward a quorum.

In cases in which the Board or a Committee considers approval of a conflict of interest transaction, its review of the material facts and its resulting decision shall be documented in the meeting minutes.

Post-Transaction Challenge Procedure

Complaints of non-compliance with this Policy shall be filed promptly and in writing with the Chair of the Board, with copies to the Secretary and Assistant Secretary of the Board. Disposition of such complaints shall be handled in the same manner as proposed or approved transactions under this Policy and, and as to a non-compliant Trustee, under relevant provisions of the University Charter, Bylaws and Vermont Nonprofit Corporation Act.

Questions Regarding Application of this Policy

Questions regarding application of this policy may be directed to:

Chair of the Board of TrusteesUniversity of Vermont 349 Waterman Building Burlington, VT 05405 [email protected]

with a copy to:

UVM Office of the General Counsel 357 Waterman Building Burlington, VT 05405 [email protected]

or to:

Ethicspoint (https://secure.ethicspoint.com/domain/media/en/gui/24544/index.html)


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Governing Law

This Policy incorporates by reference any obligations imposed upon the University, the Board, and/or a Trustee by federal or State law.

Adopted by the Board of Trustees: February 12, 2005 Amended by the Board of Trustees: February 4, 2012 Amended by the Board of Trustees: November 8, 2012Amended by the Board of Trustees: February 9, 2013 Amended by the Board of Trustees: May 16, 2015


Appendix B

Proposed Changes to COM Faculty HandbookPART THREE – Faculty Appointments, Reappointments, …

SECTION 2 Faculty Appointments. 2. Full Time Renewable Appointments

Page 11

A faculty member shall be initially appointed to a Tenure Pathway, a Research Scholar Pathway, Faculty Scientist Pathway, an Education Scholar Pathway, a Clinical Scholar Pathway, a Clinical Practice Physician Pathway or a Volunteer Pathway position.

Page 14

2. Full Time Renewable Appointments

In the case of renewable faculty appointments there are five potential pathways with differing areas of emphasis for activities of faculty member. These are Research Scholar Pathway, Faculty Scientist Pathway, Clinical Scholar Pathway, Education Scholar Pathway, Clinical Practice Physician Pathway.

a. Research Scholar Pathway

The Faculty Titles are Assistant Professor, Associate Professor and Professor.

Page 15-Delete the following:

A Research Associate is initially appointed for one year by the Chair with the prior approval of the Dean and Provost and may be reappointed for additional one-year terms by the Chair with the prior approval of the Dean, provided the appointments and reappointments of faculty who hold salaried positions are contingent upon the availability of restricted funding. Appointment requires that the individual hold a graduate degree in his/her field except under extremely unusual circumstances as resolved by the Dean in consultation with the Chair. Reappointment requires the candidate meet all applicable standards and criteria as described in the COM Faculty Handbook and additionally in the College of Medicine Standards and Guidelines.

Page 15- Replace with:

e. Faculty Scientist Pathway

Faculty Scientist Pathway includes individuals who whose predominant effort is dedicated to the generation of new knowledge. Those appointed to the rank of Faculty Scientist must have a terminal degree in his or her field of study and demonstrate a high degree of technical expertise. Indeed it is this technical expertise, research skills and attended research productivity that will justify this faculty appointment. Appointment as a Faculty Scientist is usually on a full-time basis, but may be on a part-time basis with the approval of the Senior Associate Dean for Research. All appointments of Faculty Scientist require the recommendation of the Chair of the applicable department and approval by the


Senior Associate Dean for Research and the Dean of the College. No further approval shall be required by any other University official.

Appointment at the rank of Faculty Scientist are for a five-year term and may be made after completion doctoral training and postdoctoral fellowship, except under very unusual circumstances with the approval of the Dean. A Faculty Scientist is appointed by the Department Chair in consultation with the Dean. Appointments as Faculty Scientist, which are contingent on restricted funding, shall be for terms of up to five year depending on individual circumstances and shall be renewable following a standardized reappointment process.

The initial appointment in this Pathway is considered opportunity hires for faculty who are currently at the rank of Research Associate or other Research Pathway rank. If a Faculty Scientist develops substantial, independent and funded, or evidence of the likelihood to be funded, research program after two or more years of employment, he or she may then be considered for Assistant Professor on the Research Scholar Pathway as an opportunity hire.


Appendix C


BOARD OF TRUSTEES

DIVERSITY

Why Diversity and Inclusive Excellence is an Academic and Institutional Strategic Priority for the University of Vermont

“Of all the civil rights for which the world has struggled and fought for 5,000 years, the right to learn is undoubtedly the most fundamental.” W.E.B. DeBois

The University of Vermont holds that diversity and academic excellence are inseparable. A distinguished university, particularly one that is a public land grant, must be accessible and inclusive to all who can positively contribute to and excel at the institution, regardless of individuals’ backgrounds and circumstances, including race, color, gender, gender identity and expression, sexual orientation, national and ethnic origin, socio-economic status, cultural and geographic background, veteran’s status, religious belief, age, disability, and other characteristics.

The University must prepare our students and support all members of our community to effectively function in and contribute to a complex, diverse, and evolving world. Through the tenets of respect, integrity, innovation, openness, justice, and responsibility found in Our Common Ground, the ideals of accessibility, inclusiveness, and academic excellence are reflected in the University’s values.

The nation’s success depends on global networks and markets, and our future security and prosperity require us to be a respected partner with cultures, countries, and communities across the globe. Research and scholarship are increasingly international and co-operative enterprises that require not only cultural awareness, but the ability to work collaboratively within diverse teams. Many of the most pressing problems our graduates will face in their lifetimes are regional or global in nature, including violence and war, disease, poverty, climate change, and intense competition for diminishing resources. An education grounded in diverse perspectives will better enable our graduates to confront and successfully resolve these and emerging problems.

Our mission as a public research university is to educate students and to create and disseminate knowledge. We also have the responsibility to prepare our students to be leaders, change agents, and global citizens. To be successful in this charge, we must educate our students about the world in which they live and help them (as well as other members of the University community) acquire the knowledge and skills necessary for successful and productive lives. Essential to achieving these goals are: having diversity among our faculty, staff and students to add intellectual and social vibrancy to the


community; cultivating a safe and respectful climate for all members of our University community; supporting the development of cultural competency; providing a curriculum that teaches critical thinking and engages learners of different multicultural perspectives across all disciplines; and having co-curricular experiences that provide community members with opportunities to engage across differences, as well as to develop and deepen critical life skills.

For these reasons, a diverse and inclusive UVM community is a compelling institutional interest that is indispensable to achieving our goal of inclusive excellence. If we are successful in this endeavor, the University of Vermont will continue to attract talented students, staff, and faculty who will not only enhance the University and local communities, but will make significant contributions to the nation and world. In sum, the success of the University’s goals on promoting diversity also will advance the public good in society as the U.S. Supreme Court observed in the landmark case of Grutter v. Bollinger (2003).

“Education is the most powerful weapon which you can use to change the world.”Nelson Mandela

Adopted by the Board of Trustees: November 13, 2004Revised and Adopted by the Board of Trustees: February 7, 2009Revised and Adopted by the Board of Trustees: May 16, 2015


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Academic Initiative Set: Working closely with the academic leadership and the faculty, we –

• Developed a concise set of Academic Excellence Goals to guide decision-making, resource allocation, strategy, and forward planning at all levels of the University.

• Developed Academic Advising Plans, Scholarly Productivity and Impact Metrics, and methods for Evaluating Teaching Performance for each College and School.

• Implemented the University’s first General Education learning outcome in writing and information literacy (launched fall 2014). A second General Education learning outcome in Sustainability has been approved and will launch in fall 2015.

• Welcomed the first cohort of international students into the UVM Global Gateway Program in January 2014.

Student Experience Initiative Set: Working closely with the Vice Provost for Student Affairs and her leadership team, we –

• Developed and implemented strategies to increase student success, retention and wellness. • Opened the Career+Experience Hub at the Davis Center. • Developed and implemented the Four-Year Career Success Plan. • Updated the Housing Master Plan and implemented plans for enhanced student housing.

STEM Initiative Set: Working closely with campus leadership, and leadership and faculty in CEMS, CAS, and CESS, we –

• Completed the space planning and design for the new STEM Complex. • Assembled and led the STEM Leadership Council to engage senior leaders from industry to help

us vision and plan for expanded STEM programs. • Created, with leadership in CESS and CEMS, a seed grant program to develop new programs

aimed at K-12 STEM education, outreach and teacher preparation.

While not allocated its own “box” in the quad chart, fundamental to all of these activities was my desire to deepen our campus culture of open and authentic communication, as well as to find ways to tell the UVM story to our many constituencies beyond the campus. Actions undertaken in support of this goal have included:

• Creating Across the Green, a series of periodic updates on current initiatives and information on

topics of interest to the broader academic community. • Meeting regularly with undergraduate and graduate student leaders, campus and local media,

admitted students and families, and young alumni. • Hosting a series of meetings with the Department Chairs; attended College/School faculty

meetings and Board of Advisors meetings at least once (typically twice) a year. • Supporting the development of the University’s first Research Report, the Humanities Report

and a redesign of the University’s website.

In retrospect, this is a remarkable list of accomplishments achieved in a relatively short period of time. And, to be sure, these are not my accomplishments, they are our accomplishments. Countless members of our academic community – faculty, staff, and students – have participated in these activities that have advanced our institution. Together, we have strengthened our foundation and our infrastructure – we have righted the house in many ways – and are now better positioned to innovate, to compete, to transform, and to evolve as a great university.

http://www.uvm.edu/provost/AE%20Goals%20Oct%202013.pdf

http://www.uvm.edu/provost/COD.Academic%20Advising.09.25.14.pdf

http://www.uvm.edu/provost/ScholarlyProductivityMetrics2_16_15.pdf

http://www.uvm.edu/provost/COD.Evaluations.9.23.14.pdf

http://www.uvm.edu/~uvmhub/

http://www.uvm.edu/~uvmhub/?Page=4yearplan.html

http://www.uvm.edu/provost/?Page=acrossthegreen.html

http://www.uvm.edu/medicine/discovery/

http://issuu.com/universityofvt/docs/humanities

http://www.uvm.edu/president/?Page=strategicplan.html

Indeed, the next several years will be a period of remarkable transformation at the University of Vermont. I am eager to facilitate and witness the culture change ushered in by IBB. The new budget model is a strategic management tool that empowers our academic leaders to forward-plan and to achieve their highest priorities and goals. IBB has the potential to harness the power of the entire campus in support of our core academic mission. Our campus will also undergo a significant physical transformation in the next several years. The STEM facility will serve as a literal and figurative spine for central campus and will allow the University of Vermont to retain its place among the most relevant and effective comprehensive teaching and research universities in the nation. It continues to be my honor and privilege to serve the University of Vermont as Provost. We have accomplished much and have many more opportunities ahead of us. Working together, we will continue to realize progress toward our shared goals, position UVM for even greater success, and achieve as a distinguished and distinctive university.

Report C Richard A. Galbraith, MD, PhD Vice President for Research

OFFICE OF THE VICE PRESIDENT FOR RESEARCH 330 Waterman Building, 85 South Prospect Street, Burlington, VT 05405 (802)656-2918 • [email protected] Equal Opportunity/Affirmative Action Employer

ANNUAL RESEARCH REPORT

Board of Trustees Educational Policy and Institutional Resources Committee

May 15, 2015

Prepared By Richard A. Galbraith, Vice President for Research

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Office of the Vice President for Research

The overarching mission of the Office of the Vice President for Research (OVPR) is to work in partnership with the President, the Provost, the Deans, the Faculty, and numerous supporting staff and core facilities, to encourage and support a campus-wide culture of creativity, innovation, and excellence in research, scholarship, and creative works. I began my tenure as Vice President for Research on July 1, 2014. The two overall strategies that I have identified as priorities for the next several years are incentivizing faculty with direct and impactful support, and enhancing UVM’s role in the “innovation and entrepreneurial ecosystem” of the region. A. Incentives for Faculty.

We have made demonstrated and important investments and progress in support of UVM’s faculty. Examples include:

• The creation of the Faculty Activity Network (FAN), a program co-funded with the President’s Office. FAN creates opportunities for individuals or groups of faculty in any discipline to meet with other faculty members, wherever they work, in an effort to find and foster potential collaborations. Each FAN meeting is followed by a luncheon with the VP/Research to debrief and define next steps. FAN teams are also eligible to apply for small seed grants to encourage further collaborations.

• The hiring of a full-time Grant Proposal Manager in the OVPR. The first identified project proposal is a large National Endowment for the Arts proposal in support of the UVM Humanities Center. The emphasis of the Grant Proposal Manager is to facilitate large applications such as Center grants.

• Continuation of the very successful internal disciplinary-based funding program called REACH. Now in its third year, the REACH program provides $200,000 per year to UVM faculty members in an effort to identify and promote promising research, scholarship and creative arts.

• The creation of a companion new internal multidisciplinary funding program called FISAR that will provide $200,000 per year to interdisciplinary, inter-collegiate teams of faculty in an effort to identify and promote promising research, scholarship, and creative arts that crosses or establishes new disciplines.

• Becoming an affiliate member of the Alan Alda Center for Communicating Science. This institute, based at Stony Brook University, helps train faculty members to communicate more effectively with the public. Workshops have been held at UVM and individuals from UVM will attend summer workshops in Stony Brook. Future initiatives could include training for graduate and undergraduate students.

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• Prioritizing direct support of a variety of humanities-based initiatives, including the Humanities Center itself, Summer Fellowships, and occasional direct support to creative artists. The VP/Research has also made it a priority to visit with the creative arts faculty to encourage them to participate in the programs noted above.

B. Innovation and Entrepreneurial Ecosystem.

In the innovation and entrepreneurial ecosystem arena, the VP/Research office has been very active. Initiatives include:

• Direct support of Generator, Inc., Burlington’s not-for-profit Maker Center. Generator serves Vermont’s growing community of artists, makers, educators, and the curious public by creating access to equipment, tools, and materials, as well as training opportunities and social events that advance design, prototyping, and fabrication. This culture of innovation could have a direct impact on economic growth in the region.

• A partnership with BTV Ignite, a program that (with support from the National Science Foundation) encourages public, private, and academic institutions to develop next-generation Internet applications. BTV Ignite seeks to leverage Burlington’s powerful gigabit infrastructure as a tool, test-bed, and accelerator for economic, educational, and community benefit. Other partners include the Burlington Mayor’s Office, Champlain College, Burlington Telecom, UVM Health Partners, Burlington Electric Dept., and Dealer.Com.

• Ongoing support of the Vermont Center for Emerging Technology (VCET), a business incubator ranked 5th in the US. This year UVM partnered with VCET to open an 11,000 square foot co-working and start-up accelerator space just blocks from the UVM campus.

• Migration of the successful SPARK-VT initiative from the Department of Medicine to the OVPR as a university-wide program. It is in its third year and provides $200,000 per year to support UVM faculty members in facilitating the discovery-to-innovation-to-commercialization process. Scientists are evaluated by an outside panel of successful entrepreneurs.

• Support of “Pitch it, Fab it,” a program with the UVM Instrumentation and Model Facility, that encourages budding local entrepreneurs to compete for prototyping and fabrication to help get their businesses off the ground.

• Sponsorship of a variety of local and regional conferences on energy, engineering, and others as well as “civic hacking” events.

C. Research Programs in OVPR.

The OVPR also oversees several scientific programs, including transdisciplinary research centers and initiatives, and two state-wide grant programs. In the interest of space, we are providing a link to each entry. They include:

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• Transportation Research Center (TRC) www.uvm.edu/trc • Neuroscience, Behavior, and Health Initiative www.uvm.edu/~nbhspire/ • Food Systems Initiative www.uvm.edu/foodsystems/ • Complex Systems Initiative www.uvm.edu/~tri/?Page=csys.php • Vermont EPSCoR www.uvm.edu/epscor.w3.uvm.edu/2/node/2183 • The Vermont Genetics Network (VGN) www.uvm.edu/vgn.uvm.edu

D. OVPR Operations and Core Facilities. To meet the specific and overarching strategic priorities of the office, OVPR consistently focuses on the facilitation, coordination, and management of a complex – and ever evolving – network of university staff and programs needed to process, support, regulate, and advance the research enterprise. This includes the work of the Research Administration office (which includes the Sponsored Project Administration and the Research Protections Office), the Office of Technology Commercialization; the Office of Animal Care Management; the Instrumentation Model Facility & Technical Services Partnership, and the Vermont Advanced Computing Core. These OVPR units are outlined in more detail in the Organization Chart and the text that follows.

http://epscor.w3.uvm.edu/2/

http://vgn.uvm.edu/

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RESEARCH ADMINISTRATION (RA) The University of Vermont is a research university that supports and promotes multidisciplinary and cutting edge research, and provides service to our local and global communities. Sponsored Project Administration (SPA) and the Research Protections Office (RPO) both play a significant role in supporting the research, service, and other scholarly activities undertaken by UVM’s outstanding faculty. Jennifer Gagnon was named Associate Vice President for Research Administration in the spring of 2014. Jennifer brings 15 years of service and experience into this role. Sudha Ramaswami was recently named Director of Sponsored Project Administration. Sudha is a certified research administrator with over 10 years of experience in sponsored project administration, compliance, and audit activities. With nearly 25 years of regulatory compliance experience, Nancy Stalnaker continues her dedicated service as Director of the Research Protections Office. In FY14, UVM assisted with development, submitted and accepted 615 awards representing over $128,000,000 in funding from a diverse range of sponsors. These projects are managed by principal investigators from across the campus in a multitude of disciplines and interdisciplinary activities, including biomedical sciences, neuroscience and behavior, complex systems, environmental science, and food systems. SPA continues to diligently oversee the new and increasingly complex compliance requirements associated with the pursuit and management of Federal funds, allowing UVM to remain in compliance and limiting the burden to investigators. With its partners in the UVM Controller’s Office, SPA is overseeing the implementation of new Federal regulations entitled Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule and commonly referred to as Uniform Guidance. The Uniform Guidance, which went into effect on December 26, 2014, represents the largest change in Federal Regulations governing sponsored projects in over 50 years. The implementation of these new regulations is ongoing and has unfortunately increased the administrative burden to investigators and SPA alike. Both SPA and RPO play a critical role in mitigating risk and ensuring that UVM remains in compliance with the myriad Federal and sponsor regulations related to sponsored activities. Based on external reviews and audits, UVM remains classified as a low risk auditee. It is critical to remember that failure to be in compliance with these federal requirements would negatively impact the university's reputation to funding agencies and regulators, and in egregious circumstances could result in withdrawal of federal licenses or funding. Thus, SPA and RPO must be appropriately positioned to continue not only to support our faculty and the university's research enterprise, but also to play a major role in risk management at UVM.

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OFFICE OF TECHNOLOGY COMMERCIALIZATION (OTC) The Office of Technology Commercialization, led by Dr. Corine Farewell, continues to play an integral role in UVM’s research enterprise. OTC is the steward of nascent discoveries made at UVM along the path of commercial development serving as a key liaison between the UVM’s research enterprise and the private sector. It works diligently to enhance opportunities provided to researchers to move their laboratory research in to the private sector as a product or service. Increasing the positive impact of UVM research on both the local and global economy is the key driver for this small team of three professionals. Several new products with a UVM intellectual property component recently broke on to the market. Most notably, Pixantrone (Cell Therapeutics Inc.) has been approved for sale in several European countries thereby generating a long awaited revenue stream for the university. Three UVM startups have also introduced products or services in 2014; EASY LLC, Visible EP LLC and Microgen Systems Inc. There are 13 products currently on the market as a result of licenses from UVM. The revenue stream continues to grow modestly from year to year as these products and those licensed but not yet commercially available mature and gain momentum. Another key activity of the OTC is to reach out to the community to support the growing entrepreneurial culture at UVM and in Burlington. The growing success of our annual signature event - Invention 2 Venture - with the most recent event attracting over 180 participants, including university faculty researchers entrepreneurs, graduate and undergraduate students, venture capitalists, angel investors, intellectual property attorneys and seasoned industry experts from life science and physical science arenas. A new Technology Commercialization course has been introduced to the MBA curriculum, co-taught by Dr. Erik Monsen of the School of Business Administration and Dr. Farewell of the OTC. This class offers MBA candidates hands-on opportunity to assess and develop commercialization plans for several UVM technologies in collaboration with the UVM inventors. A similar class is also offered at the undergraduate level by Dr. Monsen, with plans to expand this course offering to graduate students across all disciplines. In summary, the technology transfer component of the research enterprise continues to mature and catalyze the UVM ecosystem of entrepreneurship. The total number of US Patents has increased from 133 in FY13 to 146 in FY14 and, for the first time, revenue from patents has exceeded patent costs by $20,000. The overarching goal of the OTC is to pursue licenses with commercial partners, either established or UVM startup companies, that represent the best opportunity to bring the nascent UVM technologies to market.

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OFFICE OF ANIMAL CARE MANAGEMENT (OACM)

The mission of the Office of Animal Care Management is to promote the well-being of animals used in research and teaching and to facilitate high-quality research by providing animal husbandry and veterinary services for laboratory animals. Dr. Ruth Blauwiekel, University Veterinarian and the Director of OACM, and her team provide husbandry and veterinary medical services for animals used in over 230 active research or teaching protocols. More than 80 investigators from the Colleges of Medicine, Arts and Sciences, and Agriculture and Life Sciences utilize the research animal facilities.

The UVM program of Animal Care continues to be fully-accredited by the Association for the Assessment & Accreditation of Laboratory Animal Care (AAALAC) and holds a registration with the United States Department of Agriculture for the use of vertebrate animals for purposes of research and teaching under the federal Animal Welfare Act. A state-of-the-art 6,000 square-foot barrier mouse facility is housed in the Health Sciences Research Facility. In addition, four other University buildings contain animal holding and procedural areas comprising a total of nearly 19,000 square feet. In 2015, the State Department of Health will open a new Biological Safety Level 3 building that will contain 3 laboratories dedicated to UVM research and attendant animal handling facilities.

INSTRUMENTATION & TECHNICAL SERVICES (ITS) Instrumentation & Technical Services has served the university community for over 45 years beginning with the Instrumentation & Model Facility’s research instrument design and fabrication services for campus researchers and several years later with the addition of biomedical engineering expertise for state and regional hospitals. As self-sufficient core facility, ITS has shown its value to customers in research, education, healthcare and Vermont emerging technology companies. The Instrumentation & Model Facility (IMF) continues to play a key role in supporting the School of Engineering Senior Experience in Engineering Design Program and Office of Technology Commercialization through the development of prototypes and custom devices for student, faculty and staff inventors. IMF also serves all UVM researchers creating instruments, models, components, and systems to allow them to conduct research. Another area of interaction is with state small business development entities in the area of technology innovation. For example in 2015, IMF with the support of OVPR has partnered with the Burlington Generator to institute Pitch It, Fab It competitions for microbusinesses to support their development via IMF design/fabrication of concept models and prototypes. Overall, 184 IMF projects were completed in calendar year 2014 for UVM departments, 41 Vermont inventors, startups, and emerging technology companies, and other universities. For the past three years, ITS has worked to upgrade UVM research labs. We have taken on the calibration and repair of 190 biological safety cabinets on campus and added services

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for a variety of other lab equipment. Also we gave made significant strides in the project “Green Labs” supported by the Clean Energy Fund for the UVM Office of Sustainability. After an FY 13-14 pilot assessment in UVM research labs, we have focused our efforts in FY 15 on developing a complete assessment of refrigeration/freezer equipment on campus labs. We are in the process of making recommendations for prioritized replacement and future procurement standards for this equipment. Technical Services Partnership (TSP), a subgroup of ITS, has been involved in the implementation and support planning for many University of Vermont Medical Center’s (UVMMC) technology projects, including the automatic integration of medical device data into the electronic health record, the technology planning of new facilities such as the Patient Bed Tower, and patient safety engineering to reduce adverse events related to medical devices. TSP also provides services to nearly all the other hospitals in Vermont, UVMMC referral hospitals in New York, and other regional healthcare providers. VERMONT ADVANCED COMPUTING CORE (VACC) The Vermont Advanced Computing Core facility has been supporting innovative, data-intensive research across disciplines at UVM for the past 13 years. It has supported over $41 million in successful proposals that are computationally-intensive and involve “big data.” We currently have more than 100 active users, including faculty, graduates and undergraduates, across 22 disciplines. In 2014, the VACC generated over 10.2 million computational hours (1164.3 years) for UVM research. Dr. Joshua Bongard from the Department of Computer Science became the first Faculty Director of the VACC in November 2014. Dr. Bongard received the prestigious Presidential Early Career Award for Scientists and Engineers (PECASE) in 2011 for work directly supported by the VACC. Under Dr. Bongard’s leadership and in coordination with UVM Enterprise Technology Services’ Mike Austin and Jim Lawson, a 2015 upgrade of the VACC hardware resulted in a 40% increase in the available computational capacity to the UVM community, while also addressing deferred maintenance by retiring the oldest portion of the cluster. This upgrade will also significantly improve the networking and storage available to cluster users. A notable outcome this year was the VACC-supported research of Math Faculty Peter Dodds and Chris Danforth, which was presented in the Proceedings of the National Academy of Sciences Journal, and was featured in the New York Times, BBC, and CBS This Morning. Ideal for the support of innovative, data-intensive research across disciplines, the VACC resource has been cited as absolutely critical to the growth and advancement of many UVM faculty. Since coming online in 2004, VACC has also been an invaluable UVM asset to the recruitment and retention of world-class “big data” faculty talent to UVM who might have chosen larger research universities for their work if the VACC had not been available for their cutting-edge research and student projects. VACC is also providing core support to the prestigious $3M Integrated Graduate Education and

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Research Training (IGERT) program at UVM in Smart Grid Technology, Human Behavior & Policy, as well as the Vermont Cancer Center. Dr. Bongard has initiated a User Advisory Committee that has designed algorithms for payment and prioritization of services. SUMMARY In FY14, OVPR continued its efforts to support and foster the diversity of excellence in research, scholarship, innovation, and creative works throughout the University of Vermont. Going forward, OVPR will continue to make strategic investments that align scarce University resources with strategic goals in research and education. Finally, the OVPR will continue to facilitate the effective translation of UVM research and scholarship programs to societal goods which highlight the value of the innovation and creativity here on campus.

Report D

330 Waterman Building, 85 South Prospect St., Burlington, VT 05405-01610, Telephone (802) 656-3160

Equal Opportunity / Affirmative Action Employer

GRADUATE EDUCATION REPORT

Board of Trustees Educational Policy and Institutional Resources Committee

May 15, 2015

Prepared By Cynthia Forehand, Dean of the Graduate College

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The mission of the Graduate College is to provide the environment for high quality graduate education by stimulating and supporting the intellectual and professional development of a diverse faculty and student body; by promoting interdisciplinary and innovative forms of scholarship, research, and curricula; and by recognizing scholarly excellence.

The first graduate degree at the University of Vermont (UVM) was awarded in 1807. The University of Vermont’s Graduate College was formally established in 1952 to promote and standardize quality graduate programs at the University. Graduate education serves many roles, from furthering the education of students, to supporting the undergraduate teaching mission, to creating new knowledge and building the research enterprise, to supporting economic development. The University of Vermont’s Graduate College offers forty-six master’s programs, twenty-one doctoral programs and nine certificate programs. The Graduate College is actively engaged in facilitating interdisciplinary academic collaboration and, by extension, research collaborations. Current cross-college or university-wide interdisciplinary programs include Bioengineering, Cellular, Molecular and Biomedical Sciences, Food Systems, Materials Science and Neuroscience. In the Carnegie classification system, UVM is categorized both as a high undergraduate institution and as a high research university with a STEM dominant doctoral profile. Data from the NSF Survey of Earned Doctorates indicates a medium sized graduate population ranking 210/554 for graduate institutions in the number of full time graduate students (2013) and 193/408 for universities with doctoral (PhD) graduates in the number of doctoral graduates (2012).

ENROLLMENT TRENDS The Graduate College is home to 1371 students, with 60% enrolled in master’s programs and 40% in doctoral programs. Of the total graduate student enrollment (excluding MD degree), 60% are female, 52% are Vermont residents, 10% are international and 7% are ALANA An extensive profile of graduate enrollment at UVM is available in the Graduate College Annual Report for 2014. Summary data in Table 1 show that after two years of declining enrollment, the Graduate College noted a 4% increase in student number for AY15. The increase in graduate enrollment from 2013 to 2014 is encouraging. Some of this growth represents addition of new programs such as the Master of Public Health, but there was also an increase in applicants, admits and enrolls across multiple program categories and for both master’s and doctoral levels (Figs 1-4). UVM is not experiencing the robust growth in the international student population that marks a national trend. The larger enrollment percentage drops UVM experienced relative to the national graduate enrollment from 2011-2013 can be partially explained by a lack of growth in international enrollments. The international population is a clear opportunity for growth. Strategies to realize this opportunity are laid out in Attachment 2 for discussion of Academic Excellence Goal #8: Increasing Enrollment in Graduate and Professional programs.

http://carnegieclassifications.iu.edu/

http://ncsesdata.nsf.gov/profiles/

http://www.uvm.edu/~gradcoll/Grad%20Annual%20Report%202014.pdf

http://www.uvm.edu/~gradcoll/Grad%20Annual%20Report%202014.pdf

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Table 1. UVM and National Trends for Total Graduate Enrollment by Degree % change

2011-2012 % change 2012-2013

% change 2013-2014

Average Annual % Change 2008-2013

Total Enrollment UVM -6.7% -7.7% 4.1% -0.8% National -2.3% -0.2% not availabe 1.5%

Master’s Enrollment

UVM -10.5% -10.7% 4.0% -1.4% National -3.4% -0.7% not availabe 0.1%

Doctoral Enrollment

UVM 0% -2.7% 4.2% 0.2 National 0.5% 1.2% not availabe 2.4% National data source: Allum, J (2014) Graduate Enrollment and Degrees: 2003-2013 Council of Graduate Schools

Figure 1. UVM 5 Year Graduate College Enrollment Data

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Figure 2. UVM Graduate College Applications

Figure 3. UVM Graduate College Admits

Figure 4. UVM Graduate College Enrolled

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New Graduate Programs To continue to increase graduate enrollments requires both increasing enrollment in existing programs and developing new and innovative programs that meet student demand and enhance UVM’s reputation. Several new graduate programs were approved in AY 15 (with two on today’s consent agenda):

MS in Complex Systems & Data Science: Complex systems and management of big data sets have become important to society as both theoretical and practical areas of scholarly pursuit. This program reflects research strengths of UVM faculty and meets an emerging need to provide individuals in many disciplines with the practical and intellectual skills to analyze large data sets. MS in Medical Science: This program fills a niche in demand by students to enhance their science education to be more competitive for acceptance into medical school and related professional programs. The program utilizes existing graduate courses in medical sciences and builds on the very successful post-baccalaureate premedical program already in place at UVM. PhD in Food Systems: UVM launched a transdisciplinary master’s in Food Systems in Fall 2012. The program has attracted outstanding students from across the country and has already hosted national meetings. UVM’s program is unique in this emerging field because it successfully integrates Natural Sciences, Social Sciences and Humanities. The doctoral program will further enhance UVM’s reputation in this critical area of inquiry.

Summary Graduate enrollments at UVM have grown in the past year and new programs are likely to support continued growth. While the current year increase in graduate enrollment is encouraging, Academic Excellence Goal #8 in support of the Strategic Action Plan calls for a substantial increase in enrollment in graduate and professional programs. In the current graduate education marketplace it is crucial that UVM focus its programs and strategic investments in areas of state and national need that are consistent with its mission and strengths. UVM must also work to increase the affordability of graduate education, particularly for domestic out of state students, and to enhance efforts to attract international students at the graduate level. Each of our colleges/schools has a different profile with respect to graduate education and we are working with each of them to develop programs or increase enrollment in existing programs. The focus on growth of graduate enrollment is a topic of discussion for this meeting of the Educational Policy and Institutional Resources Committee (see Attachment 2). The overarching goal to increase enrollment in graduate and professional programs is to substantially decrease the ratio of undergraduate to graduate students. This goal will enhance the intellectual vibrancy at UVM and thus benefit our undergraduate students as well as the faculty and graduate community.

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The specific goals laid out in Attachment 2 are to:

• Increase the graduate student population by 400 students within 5 years • Subsequently increase the graduate population by another 400 students in 3 more years,

which would bring our UG/G ratio to 3.8 within 8 years • Double the number of international graduate students within 5 years. • Matriculate 10 additional new accelerated master’s students per year over the next 5

years • Increase capacity in current programs by 50 students within 5 years • Bring 200 students into new graduate programs within 5 years • Fully implement faculty and student portals for new admissions software by Fall 2015 • Increase the capacity at UVM for career development and student success

Report E

Annual Academic Advising Report

Board of Trustees – Educational Policy & Institutional Resources Committee May 15, 2015

Prepared By

Brian Reed, Associate Provost for Teaching and Learning At this time last year we presented the findings and recommendations of a report on academic advising at UVM that was the product of a collaborative effort between the Student Affairs Committee of the Faculty Senate and the Provost’s Office. We are pleased to report progress on a number of the recommendations in that report. The vision, definitions, and roles and responsibilities for academic advising described in the report are being posted on the Provost’s webpage, and we are encouraging the incorporation of these frameworks in the schools and colleges. In response to a charge from the Provost, each academic unit established an advising plan based on established best practices and tailored to the unique needs of students in the unit. The plans:

• Include course equivalency guidelines for advising responsibilities in workload assignments • Identify, reward and increase the responsibility of faculty members that excel at student

advising • Ensure developmentally responsive advisement sessions targeted by class year (First-Year

Advising sessions, Sophomore Advising sessions, Junior Advising sessions, Senior Advising sessions, Minor Advising sessions, Study Abroad Advising Sessions) coordinated by faculty members or advising professionals.

• Involve/incentivize third and fourth year students to be peer mentors to first-year students in designated First-Year courses and help them get them get the most out of the advising system.

• Ensure that all first-year students are enrolled in a First-Year Experience (FYE) course during their first semester, course to contain a component on advising.

Each unit has posted its advising plan on its website, and links to the plans are also posted on the Provost’s website at: http://www.uvm.edu/~provost/?Page=advisingplans.html An ex-officio seat on the Student Affairs Committee has been established for a member of the Student Services Collaborative to better coordinate efforts and promote excellent advising. During the fall 2014 semester a task force explored the feasibility of establishing a centrally located advising center. Funding sources for the ongoing base budget costs of operating such a center are being sought. The Office of Institutional Research administered the advising module of the National Survey of Student Engagement (NSSE). This is helping benchmark our performance in advising relative to other universities and to further identify our relative strengths and weaknesses. These data will help us develop additional strategic actions.

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Achieving an integrated, seamless, well-functioning system of academic advising requires attention at multiple levels: students, advisors, school/college Student Services offices, the Provost’s Office, the Faculty Senate and the academic units. There is still much to do, but we have made good progress during the past year.

Report F

Capital Project Progress Report May 15, 2015

Board of Trustees

Educational Policy and Institutional Resources Committee

Prepared By Robert B. Vaughan, Director of Capital Planning and Management

STEM Complex Engineer/Architect: Ellenzweig/Freeman French Freeman Preconstruction Services: Whiting-Turner Est. Completion Date: May 2019 Size: 171,747 net assignable square feet Project Cost: $ 104 million Project Description: The first phase of the STEM Complex Project included the programming

for each of the units of Chemistry, Physics, Mathematics & Statistics, Computer Science and the School of Engineering that will be addressed by this project, as well as the schematic design phase. The design development phase and the construction documents were authorized and completed in April 2015. The construction will be accomplished over a 4-year period with three different phases. The first phase will construct the Discovery Building, a state-of-the-art teaching and research laboratory facility, while the second phase will construct the Innovation Building, a classroom/office facility. The third phase includes concurrent selected renovations within the Votey Building.

Status: Currently on schedule and on budget. Project Update: The programming activities, the schematic design, the design development

and the construction document phases have all been completed. The construction documents are currently out-to-bid, with bids scheduled to be received by the end of May, and mobilization to occur in June.

Residential Life FY2015/2016 DM Projects Engineer/Architect: Vermont Integrated Architecture, PC (VIA) General Contractor: TBD Est. Completion Date: Summer 2015/2016 Size: 8,737 gross square feet (Slade Hall only) Project Cost: $ 4.0 million Project Description: Slade Hall is a 24-bed residence hall on the Redstone Campus, built in

1928 and is 8,737 gross square feet, including a basement and three floors above. The building requires renovation and repair, including: damage to the building foundation from water infiltration, especially through the basement walls during periods of heavy precipitation; roof replacement; repair and replacement to the interior and exterior wood trim; ceiling, wall, and floor surfaces that need to be refinished and/or replaced, renovation to the kitchen and bathrooms throughout the facility, and electrical upgrade to the service and distribution. The second task covered

by this project will be the complete replacement of all of the furniture throughout the Harris/Millis Residential Complex. The complex has 581 beds in the two buildings. In addition, the sidewalks on the west side of the complex have deteriorated and require replacement. Lastly, the Trinity Back Five Buildings, with 195 beds, require upgrades to interior components and various roof repairs.

Status: Currently on schedule and on budget. Project Update: The Slade project is continuing in the design process with the target of

commencing construction in the summer of 2015. The replacement of the furniture in the Harris-Millis Complex was completed in the summer of 2014, with the sidewalk replacement scheduled for the summer 2015. The roofs on two of the Trinity Back Five Buildings were also replaced in the summer of 2014.

Alumni House Engineer/Architect: Bread Loaf Corporation General Contractor: Bread Loaf Corporation Est. Completion Date: March 2016 Size: 24,716 gross square feet Project Cost: $ 10.0 million Project Description: The project involves a complete renovation of the interior spaces and

mechanical and electrical systems for the existing house, and the construction of a new 2,600 GSF events pavilion addition to the house designed to accommodate 150-person occupancy. The renovation to the existing house will create a main floor dedicated to public and event spaces, a second floor with a combination of public, events and support spaces, and a third floor offering secure operation and office spaces for Foundation staff.

Status: Currently on schedule and on budget. Project Update: The project is currently in the construction phase for the renovation of the

existing house and in the final stages of the local regulatory phase for the construction of the new Pavilion.

Chiller Plant Expansion Engineer/Architect: RMF Engineering General Contractor: TBD Est. Completion Date: November 2016 Size: 7,488 gross square feet (building only) Project Cost: $ 10.0 million Project Description: The project involves an approximately 30’ expansion of the east elevation

of the Central Plant to provide enclosed space for two (2) chillers, pumping, filtration, and chemical treatment systems as well as the creation of a modified cooling tower enclosure along the north elevation of the Central Plant complex. The plan is to install only one 1,600-ton chiller with its accompanying cooling towers with this project.

Status: Currently on schedule and requires a budget adjustment.

Project Update: The project is currently in the design development phase and requires a

budget increase. Miller Research Complex Renovation (Phase I) Engineer/Architect: S2 Architects General Contractor: DEW Est. Completion Date: Fall 2015 Size: 20,200 gross square feet Project Cost: $ 4.1 million Project Description: This revitalization project proposes to replace old, outdated farm buildings

with new state-of-the-art facilities, an essential step to implement the College of Agriculture and Life Sciences (CALS) strategic planning initiatives for the next decade and beyond. These improvements will provide a higher quality student experience, increased experiential learning opportunities, and will increase research activities and extramural funding. The project will provide the needed physical infrastructure and alignment of our facilities with new initiatives in food systems, which will enable research and teaching partnerships with Vermont’s agricultural and environmental sectors that will contribute to the state’s economic well-being.

Status: Currently on schedule and on budget. Project Update: Construction is underway with the project scheduled for completion in the

Fall of 2015. Billings Library Engineer/Architect: Schwartz/Silver Architects General Contractor: TBD Est. Completion Date: Phase I - Winter 2015/2016; Phase II – Winter 2017 Size: 34,827 gross square feet Project Cost: $ 8.5 million Project Description: The renovation of this facility will include a phased approach for the

historic structure and the upper level of the 1984 addition. The renovations to the historic third floor will provide for an accessible solution at the main entry area on the west side of the building. The scope of work for the third floor will enhance the interior surfaces and lighting and develop a climate controlled area for the public spaces of the North Lounge and Main Lobby, Apse, and the Marsh Room. The upper level 1984 addition, which encompasses the dining facility known as the Cook Commons, will include a complete reconfiguration of the space to accommodate compact shelving and support offices. The current kitchen area can accommodate the heavy loading requirements of this type of shelving, as it is concrete slab construction. The infrastructure modifications required to serve the Library will include a new chilled water line from the campus central chilled water plant to serve the air conditioning needs. New heating and ventilation equipment will also be installed.

Status: Currently on schedule and on budget. Project Update: The project has completed the design development phase. Southwick Deferred Maintenance Engineer/Architect: SAS Architects General Contractor: TBD Est. Completion Date: Phase I - Summer 2015; Phase II – Summer 2016 Size: 37,445 gross square feet (Southwick) 20,926 gross square feet (Recital Hall) Project Cost: $ 2.0 million Project Description: The plan is to complete the deferred maintenance scope of work over a

two-phased approach during the summers of 2015 and 2016. During the summer 2015, the work will include the restoration of a historic wooden cupola that is severely deteriorated; replacement of the slate roof, repair of the ridge lines and valleys of the main level roofing system, and also replacement of one of the two flat roof areas; repair to the westerly elevation consisting of the granite stairwell and front porch; replacement of the sidewalks in the Courtyard and the north exterior stairwell; replacement of carpet in the Recital Hall lobby, and also the installation of new lighting fixtures in the Recital Hall. The second phase in the summer of 2016 will include window restoration, replacement of the southwest flat roof with balustrades, and the replacement of the historic main entry doors.

Status: Currently on schedule and on budget. Project Update: The project is currently in the design phase for the Phase I scope to be

undertaken this summer. If you have any questions concerning the Capital Projects, please contact Robert B. Vaughan, Director of Capital Planning and Management, at 802-656-1304 or by e-mail at [email protected].

Report G

Curricular Affairs Committee of the Faculty Senate

Report of the Curricular Affairs Committee of the Faculty Senate May 15, 2015

Board of Trustees

Educational Policy and Institutional Resources

Prepared By Catherine Paris, Chair of the Curricular Affairs Committee

Reviews of Proposals to Initiate, Alter or Terminate an Academic Program: Completed Reviews: • Approval of a new undergraduate certificate in Teaching English to Speakers

of Other Languages (TESOL), College of Arts and Sciences NOTE: This will be an action item for this Board meeting.

In March of 2015, the Faculty Senate approved the creation of a new curricular entity for UVM, the undergraduate certificate. The undergraduate certificate, like a minor, comprises an integrated set of courses, however it differs from a minor in the requirement for an experiential learning component. The first such certificate to be proposed is presented here, a certificate in Teaching English to Speakers of Other Languages (TESOL). Guillermo Rodríguez, Associate Professor, Romance Languages & Linguistics, and Maeve Eberhardt, Assistant Professor, Romance Languages & Linguistics, will serve as co-directors of the certificate program. The new undergraduate certificate program will be housed in the Linguistics Program in the Department of Romance Languages and Linguistics, College of Arts and Sciences. The TESOL Certificate will provide undergraduate students with a foundation in the approaches, methods, and techniques in teaching English to speakers of other languages, paired with a solid understanding of the theories of second language acquisition that underlie and motivate classroom practices. The program will prepare future ESL teachers and others working with second-language learners for classroom experiences with students in a variety of teaching contexts, with a specific focus on adult learners in the U.S. Rationale and Evidence of Demand: As the demands for English language teaching grow both in the U.S. and abroad, there is a concomitant increase in the need for trained teachers of English. The Certificate in TESOL provides students with theoretical background and practical training in this field and makes them marketable and competitive as they search for jobs upon graduation. It also supports current UVM internationalization efforts. Students majoring and minoring in Linguistics and foreign

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languages in particular are seeking ways to apply their undergraduate education upon graduation; these students are currently populating courses now being offered that are included in the Certificate program. Additionally, students in the Colleges of Education and Social Services and in Nursing and Health Sciences have shown interest in curricular programming that enhances their knowledge in working with English language learners. Program of Study: The TESOL Certificate Program comprises five courses, four in Linguistics and one in Secondary Education. Four of the courses offer theoretical background in linguistics and second language acquisition, cross-cultural understanding, and approaches and methods in teaching English as a second language. The fifth allows Certificate students to be fully engaged in student teaching, as they are assigned to a class of English language learners for the semester. Throughout this semester, certificate students will be responsible for planning and implementing lessons and activities for the English language learners in their classes, applying the knowledge gained throughout the courses taken. They will be supervised by the professor of the course, and observed periodically during the term. Thus, the certificate program offers a substantial experiential component, providing students with intensive classroom experience in teaching English as a second language. • Approval of a Pre-Actuarial academic certificate proposal from the College of

Engineering and Mathematical Sciences and Continuing and Distance Education NOTE: This will be an action item for this Board meeting.

The College of Engineering and Mathematical Sciences (CEMS), in conjunction with Continuing and Distance Education (CDE), has proposed a new Pre-Actuarial academic certificate. The certificate, designed primarily for those who are not matriculated students at the University of Vermont, does not appear on the student’s transcript. The constituent courses are regular credit-bearing UVM courses, however, and do appear on the transcript. Joe Kudrle, Senior Lecturer in the Department of Mathematics and Statistics, will direct the program. The College of Engineering and Mathematical Sciences is the responsible academic unit.

Program Description and Rationale: Actuarial Science is the discipline that applies mathematical and statistical methods to risk assessment in insurance, health care, and other industries. To become a licensed actuary, one must demonstrate completion of specific education credits and pass four professional exams. The proposed certificate program will give qualified students and transitioning professionals the coursework needed to satisfy two of the three Validation of Educational Experience (VEE) Credits and prepare students for the two preliminary exams taken prior to entering the workforce. Since 2010, Continuing and Distance Education (CDE) has marketed a Professional Actuarial Exam Preparation course sequence; the current proposal seeks to create a formalized version the sequence by providing students a documented certificate. The informal sequence will continue to be offered.

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Justification and Evidence for Demand: Options for students looking to enter the field of actuarial science exit primarily in one of two forms: a dedicated degree-granting program or private exam preparatory materials. The goal of the proposed Pre-Actuarial Certificate program is to bridge the gap between these two models. Most universities or colleges have courses that satisfy one or more of the VEE Credits. However, a much smaller subset of institutions has courses that have been deemed appropriate for exam preparation. Therefore, UVM is in a favorable position to offer a program attractive to students who are appropriately prepared and who seek to gain the credentials needed to be desirable candidates for actuarial positions. Demand for the certificate program is evident. Over the past five years, a handful of students have completed the current Professional Actuarial Exam Preparation course sequence and gone on to gainful employment. In the past few months, more than 50 individuals have expressed interest in the existing sequence. The job outlook for persons *trained in actuarial sciences predicts 26% growth over the next 10 years. Therefore, there is likely to be a continued market for the program and for professional actuaries. Admission Requirements and Process: Students applying to the Pre-Actuarial Certificate program need to have obtained a bachelor’s degree from an accredited institution or be enrolled in a bachelor’s degree program at an accredited institution. Two semesters of calculus and one semester of introductory statistics are required as pre-requisites for courses within the Pre-Actuarial Certificate curriculum. Any student meeting these criteria would be allowed into the program. Successful completion of the program would require a grade of B- or above in all five certificate courses. (Note that a B- is the minimum grade required in order to present a course for VEE credit.)

Curriculum: The Actuarial Science Certificate requires the successful completion of five courses (15 credits total)

• Principles of Macroeconomics (EC 011) • Principles of Microeconomics (EC 012) • Applied Probability (STAT 151) • Business Statistics (STAT 183) • Fundamentals of Financial Mathematics (MATH183)

STAT 183 fulfills the Applied Statistics Methods VEE credit, and together, EC 011 and EC 012 meet the Economics VEE credit. The other two courses, STAT 151 and MATH 183, provide the necessary preparation for the two preliminary actuarial exams. These courses are all currently offered in both traditional and on-line format. As CDE has expressed the explicit goal of marketing the Pre-Actuarial Certificate program to distance education students and individuals currently employed full-time, minimal impact is expected on enrolment in the on-campus versions of these courses. The Society of Actuaries (SOA) has approved these five courses as satisfying its requirements. Advising: Program instructors within the Department of Mathematics and Statistics will advise Pre-Actuarial Certificate students, with support from the CEMS Dean’s Office.

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Staffing Plan, Budget, and Resource Requirements: All courses currently exist and have space to accommodate students in the Pre-Actuarial Certificate program. Therefore no additional staffing or resources are required. A Trade Adjustment Assistance Community College and Career Training (TAACCCT) Grant under the direction of Dean Luis Garcia will help support the program. Assessment Plan: Each academic unit will evaluate student and faculty performance in their respective classes. Evaluation of the program as a whole will fall under the purview of CEMS. The main metrics will be enrollment levels, the ability of students completing the program to successfully pass the required exams and transition into the workplace, as well as the development of enhanced relations with the industry. • Approval of a new Art minor, Department of Art and Art History, College of

Arts and Sciences NOTE: This will be an action item for this Board meeting.

The Curricular Affairs Committee approved a proposal from the Department of Art and Art History, College of Arts and Sciences (CAS), for a new minor in Art. The Department of Art and Art History is the academic unit responsible for the new minor. The minor in Art will include courses in both Art and Art History, giving students who pursue it a foundation in both subject areas. Eighteen credits are required, at least six of which must be in studio art and at least six, in art history. A minimum of three credits in each discipline must be at the 100-level or above; a total of nine credits must be at the 100-level or above. Studio Art and Art History majors are ineligible for the minor in Art, as are Art History minors. There are no expected increases to the operating budget as a result of the Art minor. Students in studio art courses pay for supplies and materials through a course lab fee, therefore an increase in the number of students will not result in an increase in the departmental operating budget. In the first year that the new Art minor is offered, it will be open only to CAS students, in order to give the program a chance to assess demand. Once they are convinced that they can accommodate the demand, most likely in year two, they will open the minor to students in other units. • Approval of a proposal from the College of Engineering and Mathematical

Sciences (CEMS) for a new M.S. Program in Complex Systems & Data Science NOTE: This will be an action item for this Board meeting.

Overview: The proposed M.S. in Complex Systems and Data Science (CSDS) will be a two-year, 30-credit degree program with optional disciplinary tracks, and will facilitate an Accelerated Master’s Program of 144 credits. The M.S. in CSDS will be housed within the College of Engineering and Mathematical Sciences and will be overseen by a curriculum committee derived from the leadership team for the Vermont Complex Systems Center (VCSC) and the Complex Systems Curriculum Committee. Peter Dodds, in his role as Director of Complex Systems, Professor of Mathematics and

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Statistics, will be responsible for this proposed curriculum, advised by the Curriculum Committee for the M.S. in CSDS Rationale and motivation: The public need for the proposed M.S. is clear: 1) Data Science has exploded as an area of high demand; 2) NIH, NSF, and other sources of funding are increasingly being directed toward Big Data initiatives; and 3) colleges and universities are responding by building Master’s programs around the US. UVM stands to profit from being relatively early in the development of its own program, capitalizing on its existing Complex Systems focus. Building on a Foundation: The successful Graduate Certificate in Complex Systems already provides a strong base for training students in tackling data-rich problems. Combined with existing courses at UVM, CEMS is ready to launch an effective M.S. in CSDS curriculum without the addition of any new courses. Evidence of Demand: There is clear evidence that there is a need for a workforce trained with information-centric skills. Undergraduate programs are not producing this type of individual. Government, finance, corporations, health care, and the military will require individuals with these skills. In the local area it is anticipated that Global Foundries, particularly the energy systems track, needs this skill set. Several local employers including Dealer.Com, and People’s Bank have already reached out to display an interest and need. It is anticipated that this will be an attractive program to international applicants and the current success of the M.S. in Data Science at WPI is cited as evidence of the international appeal. Objectives: The central goal of the M.S. in CSDS will be to help students become versatile data scientists with readily transferable skills, by training emerging data scientists and engineers from many fields in computational and theoretical techniques for 1) describing and understanding complex natural and socio-technical systems, enabling them to then, as possible, 2) predict, control, manage, and create such systems. Education: Students will be trained in: 1) Industry-standard methods of data acquisition, storage, manipulation, and curation; 2) Visualization techniques, with a particular focus on building high quality web-based applications; 3) Finding complex patterns and correlations through, for example, machine learning and data mining; 4) Powerful ways of hypothesizing, searching for, and extracting explanatory, mechanistic stories underlying complex systems; 5) Combining the formulation of mechanistic models (e.g., toy physics models) with genetic programming. Resource Requirements: The proposal indicates that this is a resource-neutral program. Current faculty will do advising and mentoring within their workloads. Paid advertising for the program will be handled through the Complex System Center budget. Enrollment: Enrollment is expected to be 20 students per year (slightly fewer in the initial year; 2015–2016). Recruitment and retention of underrepresented groups will be emphasized. A current NSF S-STEM to Dr. Maggie Eppstein serves as a mechanism for bringing in academically talented students with financial need.

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Admission Requirements: Students must have a bachelor’s degree in a relevant field and prior course work in computer programming, calculus, probability, and statistics. Linear algebra is highly recommended. The Accelerated Master’s Program (AMP) will accept exceptional students mid-way in their undergraduate program. A faculty committee will select students for admission to the program. Proposed starting date: Fall 2015. • Approval of a proposal from the Graduate College and the College of

Agriculture and Life Sciences for a new Ph.D. program in Food Systems NOTE: This will be an action item for this Board Meeting.

Overview: The proposed Food Systems Ph.D. program at UVM is a transdisciplinary effort administered by the Graduate College and based in the College of Agriculture and Life Sciences (CALS) with participating faculty from several other colleges including CAS, CESS, COM, and RSENR. The goal of this program is to provide broad grounding in the emerging field of Food Systems, with advanced research training leading to disciplinary mastery in a specific area. Food Systems can be described as “holistic study of the relationship of humans with their food,” bridging social science, natural science, and humanities approaches to understanding complex and interdependent food systems of varying scope and scale. Given the transdisciplinary nature of the program, the role of the Director, Dr. Amy Trubek, is key. The director oversees the program and coordinates with the participating departments. The Food Systems Ph.D. is another curricular offshoot of the Food Systems TRI, joining a minor and an M.S. program in Food Systems. The Ph.D. program, once launched, will become the avenue for graduate students seeking a research-based graduate degree, while the M.S., which is currently research-based, will take on more of a professional or applied focus. Rationale for the Program: Food Systems is an emerging field in which the UVM Food Systems TRI and existing M.S. program have already established UVM’s reputation as a leader in this area. The proposal notes that a number of Ph.D.-granting institutions, such as Tufts, UC Santa Cruz, NYU, and the University of British Columbia, have launched food-systems focused Ph.D. programs. However, the UVM Ph.D., which uses a cohort model to provide students with common intellectual experiences and mixed-methods training prior to their deeper training and research focus in a specific discipline, would be the first of its kind in the United States. The recent rise in food systems programs reflects a trend of approaching the study of food in an integrated manner that brings insights from and connects to many existing disciplines. Food Systems promotes an integrated, transdisciplinary “systems” approach to understanding relationships between environment, food production, distribution, and consumption, and food-related health issues. By training students to understand food systems in a transdisciplinary perspective before they specialize in a disciplinary approach, the proposed program seeks to train Ph.D.s with both the expertise to be successful within an academic discipline, and the breadth and systems thinking to make connections in food research across disciplines.

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Anticipated Enrollment: Demand for the current researched-based M.S. program is high, with 2/3 of the enrolled students coming from out of state. Given student interest, the proposers anticipate that the program will have no trouble meeting initial targets, which are 3-4 Ph.D. students per year for the first three years, followed by an increase to 4-6 students per year after that. Classes required for the first-year intensive are already offered, and have sufficient capacity to absorb the additional students, particularly as the current research M.S. will be phased out and replaced with the Ph.D. program.

Admission Requirements and Process: Admissions requirements include a minimum 3.0 undergraduate GPA, a college-level statistics course, and GRE scores at or above the minimum required by the Graduate College. Students must express interest in working with a particular faculty member in the program, who in turn must agree to take on the student as an advisee. Curriculum: The Ph.D. in Food Systems will require a minimum of 75 credit hours earned in courses and in dissertation research, including a “first year intensive” set of courses to be completed by all students. All students must enroll in Ph.D. level Food Systems seminar, journal club, and the advanced research methods course. The first year of study is cohort-based and course intensive, providing a transdisciplinary perspective on Food Systems and research methodologies. Students must pass a comprehensive exam at the end of this first year. At the completion of 50 course and research credits, they must sit for a qualifying exam. The final 20-30 credits earned in the program are to be research credits or a combination of research and course credits, depending on the cluster area and the recommendations of the student’s dissertation committee. Staffing Plan, Budget, and Resource Requirements: Staffing for the Ph.D. program will build on current staffing for the M.S., with an expanded role for the faculty steering committee in managing applications and setting other requirements. Coursework currently offered for the M.S. will be used in part for the intensive introductory coursework for the Ph.D., thus current faculty should be sufficient to cover the demand for both programs. The Graduate College will provide a Coordinator for the program, who will collaborate with coordinators in participating departments. The current Food Systems faculty director will run the Food Systems Ph.D. program in conjunction with a faculty steering committee. The steering committee will establish various subcommittees responsible for setting entrance requirements, conducting preliminary review of program applications, establishing and reviewing course requirements, and establishing procedures for the written and oral comprehensive examinations. The Graduate College and CALS together have committed eight graduate stipends for students in the program, double the number currently available for M.S. students; an additional nine stipends currently controlled by NFS are expected to be made available as well. With the launch of the Ph.D. program, stipends will be directed to the Ph.D. students, while the M.S. program will change from a two-track (research-based or professional) program to solely a professional Master’s.

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The professional Master’s degree program is expected to generate revenue that would provide support for Ph.D. students in years 3 and 4 of the program, while available stipends would be used to support students in years 1 and 2 of the program. Additional funding for students is expected to come from faculty research grants. Assessment Plan: All students must meet a series of benchmarks, including passing comprehensive exams at the end of the first year, creation of a committee and development of a course of study at the end of year 2, and the completion of qualifying exams after 50 credits of coursework. Each student in the Ph.D. program is required to meet with his or her dissertation committee annually for an evaluation of progress and approval of a scholarship plan for the coming year. The program has identified a set of common competencies, on which all students in the program will be evaluated at several points, and which have been mapped onto required coursework and exams for the program. Assessment of student achievement of these competencies will also be used to evaluate the success of the program components onto which they have been mapped. The Food Systems Ph.D. program will undergo Academic Program Review on the standard eight-year cycle. Evidence of Support: The Graduate College and CALS have demonstrated their support through the commitment of resources to this program. Letters in support of the proposed Food Systems Ph.D. program have been provided by the Chairs of the participating academic units (six); the Directors of the Center for Rural Studies, the Center for Sustainable Agriculture, the Center for Sustainable Agriculture, and the CUPS Office; and the Deans of the Graduate College, CALS, Extension, RSENR, and CAS.

Proposed Starting Date: August 2015. • Approval of a proposal from the Rubenstein School of Environment and Natural

Resources for a new minor in Sports Management NOTE: Pending approval by the Faculty Senate at its May meeting, this will be an action item for the October Board meeting.

The Curricular Affairs Committee approved a proposal for a new minor in Sports Management from the Rubenstein School of Environment and Natural Resources (RSENR), in collaboration with the College of Agriculture and Life Sciences (CALS), the College of Education and Social Services (CESS), and the School of Business Administration (BSAD). Overview: The sports industry is large and growing globally, with diverse career opportunities. Sports management is a field of study focused on the business and management aspects of sports and recreation. Faculty in the Rubenstein School of Environment and Natural Resources have identified an opportunity to offer students interested in sports management a course of study aligned with the School’s focus on environmental sustainability, diversity, community, and event management and planning related to parks and green spaces. The program will be supported by courses from three other participating units, BSAD, CESS, and CALS.

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Curriculum: The proposed minor in Sports Management will require 18 credits including three core courses in sports management and outdoor recreation planning, a management course, a marketing/communications course, and an entrepreneurship course. All courses are three credits. Ineligible Majors: None. Anticipated Enrollments: The proposers estimate that about 40 students will sign up for the minor when it first becomes available and that subsequent cohorts will likely range from 15-20 students per class, for a predicted total of 60-80 in the minor. Resource Requirements: No new faculty appointments or library support is required. There may be minimal costs to RSENR for advising. Program Assessment: The new minor in Sports Management will be assessed on the standard eight-year Academic Program Review cycle. Additional information regarding the proposals approved by the Curricular Affairs Committee can be obtained by contacting the Trustee Coordinator. Academic Program Review Completed Reviews:

• Economics • Communication Sciences & Disorders

Reviews in Progress:

• Physics • Anthropology • Classics • History • Neuroscience • Religion

Other Academic Actions Completed Actions: The CAC recently:

• Approved a proposal to change the name of the Animal Science Department (College of Agriculture and Life Sciences) to the Department of Animal and Veterinary Sciences.

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• Approved a proposal to change the name of the Physical Education Program (Department of Education, College of Education and Social Services) to the Sports Leadership and Physical Education Program.

• Approved a new faculty position, that of Faculty Scientist, in the College of Medicine. This position will replace that of Research Associate, a title not widely used in U.S. medical schools.

• Approved the addition of a new Clinical/Developmental concentration to the existing doctoral program in Psychology (College of Arts and Sciences).

• Disapproved a proposal for a new minor in Behavioral Change Health Studies from the College of Medicine.

• Participated, in collaboration with the Research, Scholarship, and Creative Arts (RSCA) Committee and the Graduate College Executive Committee, in a review of the Transportation Research Center (TRC), currently UVM’s only Matrix Center.

The CAC is:

• Discussing with the Faculty Senate Executive Council the distribution of responsibilities among Senate Standing Committees.

• Receiving regular updates on the development of UVM’s General Education program. Two of its members are participating in the development of the Cultures, Diversity, and Global Perspectives Outcome and another is a representative to the Sustainability Curriculum Review Committee, the group charged with reviewing courses and curriculum in support of the newly approved Sustainability General Education Outcome.

• Collaborating with the Provost’s Office to carry out Academic Program Review. Four review cycles are underway, in various stages of the process, from preparation of self-study reports (Cycles 6 and 7), to recent completion of external reviewer visits (Cycle 5), to report approval by the CAC (Cycle 4). The concluding Summary Review meetings have already taken place for all Cycle 1 and most Cycle 2 and 3 programs.

• Participating in ongoing discussions of the articulation agreement between the University of Vermont and Vermont Law School.

• Taking part in the Associate Provost’s Academic Leadership Council • Participating in discussion of a plan for revising the University Manual, with the

aim of rendering consistent the use of the labels “Program,” “Program Director,” and “Program Head.”

Report H

Wilbur Trust Investment Pool Review May 16, 2015

Board of Trustees

University of Vermont Board

Prepared By Patty Dubie, Sr. Staff Accountant

__________________________________________________________

Beginning Balance July 1, 2014Long Term Investment Pool 21,664,710 347.9145 units

Separate Investment Pool 127,045 Total Balance at July 1, 2014 21,791,754$

Ending Balance February 28, 2015Long Term Investment Pool 21,098,740 347.9

Separate Investment Pool* 105,606 Total Balance at February 28, 2015 21,204,346$

*Separate Investment Pool DetailOch Ziff 1 21,525 CF Private Equity Partners III 19,040 CF Venture Partners IV 13,524 CF Intl Private Equity Partners III 51,516 Total Separate Investment Pool 105,606$

1Special (side pocket) investments.

To be distributed as liquidated by manager. Not transferable to UVM account since in Fund II.