the university of the philippines...

The University of the Philippines

GAZETTE VOLUME XLV NUMBER 10 ISSN No. 0115-7450

TABLE OF CONTENTS Pages i-vii

A. Implementation Plan of the Proposed Establishment of a UP Los Baños

College of Agriculture Campus in Mindanao ………………………………….

A. 1301st BOR Meeting, 29 September 2014

1. Implementation Plan of the Memorandum of Agreement between the

University of the Philippines and the Smart Communications, Inc. for

provision of Wireless Communications Connectivity in various UP

Campuses …………………………………………………………………...

B. 1303rd BOR Meeting, 26 November 2014

1. Updates on the UP Strategic Initiatives …………………………………….

A. Report of the President ………………………………………………………..

B. Report of the Student Regent …………………………………………………

C. Report of the Staff Regent ……………………………………………………

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5-6

7-9

10 10-11

12

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETING

REPORT of the PRESIDENT and other

SECTORAL REGENTS

1305th MEETING, 29 JANUARY 2015

PRESENTATION TO THE BOARD

for INFORMATION OF THE BOARD

1305th BOR Meeting UP Gazette 29 January 2015 Vol. XLV, Number 10

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ii

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

A. Appointment of University Officials…………………………………………...

A. Appointment of University Officials

UP Los Baños

Appointment of Dr. FLORENTINO C. MONSALUD as Director,

Agricultural Systems Cluster (ASC), College of Agriculture, effective

1 November 2014 until 31 October 2017 ……………………………………..

A. Proposal to Provide Financial Incentive for Filing an Invention or Copyright

Disclosure ……………………………………………………………………….

B. Proposed Organizational Transfer of the Technology Transfer and Business

Development Office (TTBDO) to the Office of the Vice President for

Academic Affairs (OVPAA) ……………………………………………………

C. Establishment of the Soy and Tess Medina Professorial Chair in Computer

Science at the College of Engineering, UP Diliman …………………………...

D. Establishment of two (2) The Vicente and Juanita Hao Chin Professorial

Chair in Engineering, at the College of Engineering, UP Diliman …………….

E. Establishment of the Nelinda Untalan Sajor Professorial Chair, at the College

of Nursing, UP Manila ………………………………………………………….

F. Request of the UP Diliman Council (UC) Committee on Student

Admissions, Progress and Graduation (CSAPG) for the waiver of enrolment of

residency of the following students: Mr. YOUNGHWA SEO and Mr.

DUYOUNG YANG …………………………………………………..

A. Re-alignment of UP Systems 1282nd Reprogrammed Funds allotted for the

Doctoral Studies/Fellowship Program from Personal Services (PS) to

Maintenance and Other Operating Expenses (MOOE) in the amount of

P18,000,000.00 …………………………………………………………………

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16-18

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ACADEMIC MATTERS

FISCAL MATTERS

GENERAL GOVERNANCE


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iii

B. Utilization of a portion of the UP Open University’s Endowment Fund,

sourced from Interest Earnings of UPOU’s Investments, in the amount of

P30,000,000.00 …………………………………………………………………

C. Proposed Investment Management Agreement or a Trust Agreement with the

Development Bank of the Philippines and the Land Bank of the Philippines …

D. Grant of Cash Award in the amount of P10,000.00 Each to employees of the

Office of Admissions (OA) ……………………………………………………..

A. Recommendation for the promotion of UP President Alfredo E. Pascual FROM

SG 31-6 TO 32-6 by virtue of his being a recipient of the 2014 Presidential

Lingkod Bayan Award ………………………………………………………….

B. Request for waiver of the 5-year service requirement under the Financial

Assistance Program for Hospitalization Expenses (FAPHE), in favor of Mr.

JOHN GABRIEL PELIAS, College of Science, UP Diliman ………………….

C. Request of UP Baguio that the two (2) Librarian Section Heads be entitled to

the same honoraria given to the College Librarians ……………………………

D. Appointment of Faculty ………………………………………………………...


UP System

1. Appointment of Prof. LUIS G. SISON as Director, Technology Transfer

and Business Development Office, Office of the Vice President for

Academic Affairs, UP System, effective 1 January 2015, to serve at the

pleasure of the Vice President for Academic Affairs …………………….

2. Appointment of Assoc. Prof. MARY DELIA G. TOMACRUZ as

Assistant Vice President for Research and Development Resource

Management, Office of the Vice President for Academic Affairs, UP

System, effective 1 January 2015, to serve at the pleasure of the Vice

President for Academic Affairs ……………………………………………

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20-21

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21-22

22-23

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ADMINISTRATIVE MATTERS

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

GENERAL GOVERNANCE


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iv

3. Appointment of Assoc. Prof. AARON JOSEPH L. VILLARAZA as

Deputy Director, Office of the International Linkages, Office of the Vice

President for Academic Affairs, UP System, effective 1 January 2015 to

serve at the pleasure of the Vice President for Academic Affairs ………..

A. Appointment as UP Scientists effective CY 2014 - 2016 and CY 2015 – 2017

B. Graduation Ad Referendum of Mr. JOSE CARLOS S. TAYAG for the

Degree of Doctor of Medicine as of the First Semester AY 2014-2015 ……..

C. Agreements/Contracts

UP System

1. Memorandum of Understanding between the University of the Philippines

System and the Manila Electric Company (MERALCO) ………………….

2. Memorandum of Agreement between the University of the Philippines

System and Office of the Solicitor General ………………………………..


System and the Anflo Management and Investment Corporation

(ANFLOCOR) ……………………………………………………………...

4. Contract of Services between the University of the Philippines System and

the Board of Investments (BOI) ……………………………………………

UP Diliman


Diliman and the National Commission on Indigenous Peoples (NCIP) …...


Diliman and the Universite Catholique De Louvain (UCL), Louvain,

Belgium …………………………………………………………………….


Diliman and the Department of Energy (DOE) ……………………………

4. Memorandum of Agreement on the National R & D Program for Natural

Rubber Processing and Rubber Manufacturing between the University of

the Philippines Diliman and the Philippine Rubber Industries Association,

Inc. (PRIA) …………………………………………………………………

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26

27

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27-28

28

28

28-29

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ACADEMIC MATTERS


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v


Diliman and the National Museum …………………………………………

6. Memorandum of Acceptance of “Nihongo Partners” for the Japan

Foundation, Nihongo Partners Program between the University of the

Philippines Diliman and the Japan Foundation …………………………….


Diliman and the Queensland University of Technology …………………...


Diliman and the Chiang Mai University (CMU) …………………………..

9. Memorandum ng Kasunduan sa Pagitan ng Unibersidad ng Pilipinas

Diliman at ni Dr. Clemen C. Aquino ………………………………………

A. Delegated Authority to the President subject to INFORMATION

A. Delegated authority to the President, subject to INFORMATION of the Board

1. Request for changes in the Academic Calendar for Second Semester, 2014-

2015 of UP Manila due to suspension of classes brought about by the Papal

Visit of Pope Francis ………………………………………………………..

2. Contracts/Agreements

UP Diliman

1. Deed of Donation between the University of the Philippines (Donee)

through the UP Engineering Research and Development Foundation,

Inc. (UPERDFI) and Ildefonso Medina and Teresita Calupitan-Medina

(Donors) ………………………………………………………………..


through the UP Engineering Research and Development Foundation,

Inc. (UPERDFI) and the Borland Development Corporation …………

UP Manila


through the UP Foundation, Inc. and Dr. Enrique Sajor (Donor) …….

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MATTERS SUBMITTED FOR INFORMATION OF THE BOARD


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vi

A. Request of UP Diliman to purchase 18 Motor Vehicles for its various units in

the total aggregate amount of P13,100,000.00 ………………………………...

B. Request of UP College of Law to purchase four (4) Motor Vehicles for the use

of the Law Complex in the total amount P4,990,000.00 ………………………

C. Draft Contract of Lease (Renewal) between the University of the Philippines

and the Philippine Institute of Volcanology and Seismology (PHIVOLCS) …

D. Request of UP Los Baños for authority to use 69.9998 hectare area as Special

Economic Zone for at least 25 years …………………………………………..

E. Nominees for the vacancy in the UP Board of Regents to be recommended by

the Board of Regents to the Philippine President ……………………………...

F. Request of President Alfredo E. Pascual for authority to travel to Hangzhou,

China from 26-27 March 2015 to Attend the 4th ASEM Rectors’ Conference

(ARC4) ………………………………………………………………………..

A. ADMINISTRATIVE ORDER NO. PAEP 15-01: Reconstitution for the CNA

2014 Negotiations with AUPWU……………………………………..………..

B. ADMINISTRATIVE ORDER NO. PAEP 15-02: Reconstitution for the CNA

2014 Negotiations with AUPAEU…..…………………………………….…...

C. ADMINISTRATIVE ORDER NO. PAEP 15-04: Prof. Nestor O. Rañeses,

Assistant Vice President for Administration as Officer-in-Charge of the

University, 12-15 January 2015…………………………………..……............

D. ADMINISTRATIVE ORDER NO. PAEP 15-05: Inter-CU Collaborative

Graduate Program entitled: “Professional Masters in Tropical Marine

Ecosystems Management (PM-TMEM)” …………………………………..….

E. ADMINISTRATIVE ORDER NO. PAEP 15-07: President’s Representative

in the Search Committee for the Deanship of the National Training Teacher

Training Center for the Health Professions, UP Manila ……………………...

F. ADMINISTRATIVE ORDER NO. PAEP 15-09: President’s Representative

to the Search Committee for the Deanship of College of Human Ecology,

UPLB ………………………………………………………….…………….....

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34-41

41-42

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45-46

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48-52

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OTHER MATTERS

ADMINISTRATIVE ORDERS


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G. ADMINISTRATIVE ORDER NO. PAEP 15-10: Reconstitution of the Bids

and Awards Committee (BAC) for the System Administration……………..…

H. ADMINISTRATIVE ORDER NO. PAEP 15-11: Dr. Gisela P. Concepcion,

Vice President for Academic Affairs as Officer-in-Charge of the University,

25-26 January 2015………………………………………………………..…...

I. ADMINISTRATIVE ORDER NO. PAEP 15-12: Creation of a System Level

Ad Hoc Committee for the Selection of the Fourth (4th) Staff Regent.………...

J. ADMINISTRATIVE ORDER NO. PAEP 15-13: Dr. Elvira A. Zamora, Vice

President for Development as Officer-in-Charge of the University, 1-4

February 2015………………………………………………………..…………

K. ADMINISTRATIVE ORDER NO. PAEP 15-14: Creation of a Campus Level

Ad Hoc Committee in the Selection of the Fourth (4th) Staff Regent………….

L. ADMINISTRATIVE ORDER NO. PAEP 15-16: 2012 Code of Student

Conduct of UP Diliman…………………………………………………..…….

A. MEMORANDUM NO. PAEP 15-01: Instituting a Search Process for the

Next Chancellor of U.P. Baguio …………………………………………...…...

B. MEMORANDUM NO. PAEP 15-02: UP Major Final Outputs (MFOs) 2015

As a Basis for Performance Management…………………………………........

C. MEMORANDUM NO. PAEP 15-03: Lifting of the moratorium on authority

to fill vacant items for administrative staff and REPS………………………….

oo0oo

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MEMORANDA

1305th BOR Meeting UP Gazette 29 January 2015 Volume XLV, Number 10

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DECISIONS OF THE BOARD OF REGENTS

A. Implementation Plan of the Proposed Establishment of a UP Los Baños College of

Agriculture Campus in Mindanao

The plan was presented to the Board by UP Los Baños Chancellor Fernando C.

Sanchez, Jr. A copy of the PowerPoint presentation is on file at the OSU Records.

The Memorandum of Understanding (MOU) between the University of the

Philippines System and the Anflo Management and Investment Corporation

(ANFLOCOR) was part of the agenda of the Board under Matters for Confirmation.

Highlights of the Discussion

1. Student Regent Macula said that the Office of the Student Regent appreciated the

initiative of the UPLB for bringing agriculture programs of the University to distant

areas around the country. There were just uncertainties from the students because

ANFLOCOR is a private corporation. He inquired about the expectations of

ANFLOCOR from the project.

2. Dean Angeles explained that 14% of the economy of Mindanao is agriculture-based

and 40% of the food requirement of the country comes from Mindanao. Companies

involved in commercial plantation like ANFLOCOR and the small-scale farming

communities in Mindanao encounter many problems. The presence of the UPLB

College of Agriculture in the area will enhance the training of the personnel involved

in plantations. ANFLOCOR employs about 800-2,000 farm supervisors who cannot

easily pursue graduate studies because of their work. With this initiative,

ANFLOCOR is giving them an opportunity to gain a more advanced knowledge in

their respective specialization to improve productivity.

3. Dean Angeles added that the proposed UPLB CA in Panabo will benefit not only the

ANFLOCOR alone but other industries as well because the satellite campus would

also be offering continuing programs on recent advances in soil management

practices in banana plantation and in controlling certain diseases of banana or

pineapple. These programs will be open for all. It just happens that ANFLOCOR

would like to make the UP standard agricultural education accessible to the youth.

4. Chair Licuanan asked whether or not the curricular programs have passed through the

University Council of UPLB. Dean Angeles said that there was no need for it

because there was no change in the curricular programs. Chair Licuanan pointed out

that the mode of delivery is somewhat different.

PRESENTATION TO THE BOARD


1305th MEETING, 29 JANUARY 2015


2 | Page

5. President Pascual said, there are a number of precedents for off-campus offering of

existing curricular programs, e.g., the Doctor of Public Administration in UP Visayas

(Iloilo campus) being conducted by the National College of Public Administration

and Governance (NCPAG) in UP Diliman and the MS Mathematics in UP Cebu

being offered by UP Los Baños. The off-campus programs did not have to pass the

concerned University Councils.

6. Dean Angeles explained that the undergraduate prerequisites will be offered since

these are needed to take up higher graduate courses. This will not impede the

academic preparation or the acquisition of the desired competencies or skills of the

students. The students will still be graduating based on the desired number of years,

i.e., for two years. The modular approach is only to address the need of the students

because they will be at work during five days of the week.

7. Chair Licuanan said that the issue is about the process. The Board has experienced

many times having good projects with some issues not being clarified on the ground

but were prematurely approved.

8. Dean Angeles said that at the academic level, the concerned Departments have met

on several occasions and the College Executive Council had also thoroughly

discussed the design of the programs on several occasions. The admission notice of

the students has been revised to capture the diversity of the training program.

9. The MS Entomology degree program will be offered on weekends for two years. The

modular design may be further improved or enhanced. Dean Angeles believes that

UPLB has to jumpstart the program like the Professional Masters in Tropical Marine

Ecosystems Management which the Board recently approved.

10. Regent Gonzalez-Montinola was concerned about the possible dilution of a UP

degree. Other universities abroad offer similar training programs but they are usually

certificate programs and not degree programs. The public is aware that certificate

programs do not carry the weight of a UP degree. She wanted to make sure that for

professional training, a certificate program is differentiated from a degree program.

11. Student Regent Macuha agreed with Regent Montinola. He learned from his

consultations with other units that students from satellite campuses are being treated

as second class UP students. However, he was glad to know that the UPLB

administration will uphold the integrity of the UP degree. He sought clarification on

the meaning of an off-campus program. He likewise requested that the Board be

furnished a complete schedule of curriculum for a broader view of the program.

President Pascual said that holding classes during weekends is not something new

because it is currently being practiced in a number of UP’s postgraduate programs.

12. Regent Senator Cayetano said that there is an assumption that there would be no

compromise on the number of hours or the exposure required of the students. She

does not mind the weekends as long as the UP standards for academic requirement is

not compromised. She also appreciated the fact that ANFLOCOR will be providing

the office, laboratories, and equipment for the initial offering of the MS program.

This is something that the public systems are not able to do.


3 | Page

13. Chancellor Sanchez assured the Board that there will be no dilution of UP degree

programs, and that he will make sure that the College of Agriculture will strictly

follow the curricular offerings and the number of hours needed by the students so as

not to short change its future students.

14. On the accessibility of the Panabo City campus, Chancellor Sanchez showed the

location map of the proposed campus, situated between Compostela Valley and

Davao del Sur.

15. President Pascual clarified that the Memorandum of Understanding (MOU) between

UP and ANFLOCOR -- in today’s agenda for confirmation of the Board – contains

very general statement. The UP System has yet to formalize and negotiate a

Memorandum of Agreement (MOA) which will have more specific provisions on the

roles and responsibilities of UP and ANFLOCOR. As mentioned by Dean Angeles,

UPLB is just jumpstarting the offering of the MS Entomology program as an off-

campus Masters program. He explained that the purpose of the presentation was

simply to give the Board a background of how the project will be implemented but

the MOA will have to go to the Board for approval.

16. Staff Regent Ramirez inquired on the administrative staffing and plantilla items that

will complement the proposed program. She also asked about the projected time the

undergraduate program or the BS Agriculture program in Panabo Campus would

take.

17. Chancellor Sanchez explained that all plantilla items will come from UPLB but UP

System approval will be sought for the filling up and transfer of those items to the

satellite campus. With respect to offering the undergraduate program, Chancellor

Sanchez said that the development of the Panabo Campus is a 2-year plan.

18. Regent Gonzalez-Montinola inquired whether ANFLOCOR has a say in the

management of the campus and in the admission of students. She said landowners

would often donate a land to attract a school to locate in the area, but their role would

stop there. They would have no say in the management, in the administration, nor in

the admission of students. She added that in the case of Xavier School, the school

will receive land or cash donations but it will remain in control of the construction.

She understood that UP has its own reason why it wants others to do the

constructions.

19. President Pascual said that there are still some details about the Panabo campus

project that need to be sorted out. Agreements on how to handle the experimental

farms to be used by UP in the area or on naming the campus after the patriarch of the

Floirendo family, Mr. Antonio Floirendo, who was one of the pioneers in plantation

agriculture in Panabo, have yet to be negotiated. With regard to the buildings to be

constructed on the campus, he said he would resist the idea of the donor donating the

money and UP doing the construction because of difficulties being experienced with

UP-administered construction projects.

20. Chair Licuanan said that while other parties are better at constructions, there are still

certain aspects like aesthetics and design where UP should play a role.


4 | Page

21. President Pascual said that UP normally does the design. In the case of the

Professional Schools building at Bonifacio Global City, UP provided the

specifications for the building which the donors are following.

22. Regent Albarracin focused his comments on funding, governance, and management.

On funding, it is important that UP knows the long-term funding requirements of the

program.

23. On governance, he said that there should be very good coordination with UP

Mindanao. UP Los Baños may have the expertise on the programs but on the ground,

certain aspects of the project need to be coordinated with UP Mindanao because it

may know the ecology better. Confusion will set in once UP Manila would decide

later on to put up a Medicine program in Mindanao under UP Manila, or if UP

Diliman would decide to establish a College of Science there. There would then be

so many units, so some thoughts should be given in this regard to avoid confusion.

24. On management, Regent Albarracin inquired if there is a projection of enrolment,

and what would be the conditions should be present for closing down in case the

numbers fall short as projected. He said that when targets are met, management

should be promoted; when targets are not met, corrective measures should be taken.

However, if corrective measures do not work, then there may be a need to shut it

down.

25. President Pascual agreed fully about the product management approach, that if a

certain product is not selling, it should be cut off. However, it is difficult to do so in

UP. He assured the Board that there will be a very clear coordination between UP

Los Baños and UP Mindanao. In fact, the general education subjects in the BS

Agriculture Program degree program will likely be taught by the faculty members of

UP Mindanao. The reason why it is not under UP Mindanao is that the planned

course is very much specialized in the area of Agriculture. He appreciated the advice

of Regent Albarracin and he asked his colleagues from UP Los Baños to keep the

advice at heart and in mind.

26. Chancellor Sanchez said that the comments and suggestions will all be taken into

consideration. He promised the Board that UPLB will be watchful of all the concerns

raised.

27. President Pascual said that one of the reasons to go ahead with the off-campus

program even before the campus is up was to test the market in Mindanao before

committing to have a permanent campus there. This would give the administration at

least a one-year lead time in running the program and getting students before finally

signing the Memorandum of Agreement.

28. Secretary De Las Llagas sought clarification on the action of the Board on the

implementation plan. Chair Licuanan clarified that the Board is noting the

presentation of the implementation plan. The Board will wait for the Memorandum

of Agreement before taking action.


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29. Student Regent Macuha moved for the confirmation of the Memorandum of

Understanding between UP and ANFLOCOR in relation to the proposed

undertaking.

Board Action: The Board NOTED the presentation of the

plan but will wait for the Memorandum of

Agreement (MOA) between UP and ANFLOCOR

before taking action.

A. 1301st BOR Meeting, 29 September 2014

1. Implementation Plan of the Memorandum of Agreement between the University

of the Philippines and the Smart Communications, Inc. for provision of Wireless

Communications Connectivity in various UP Campuses

At the 1301st meeting of the Board of Regents (BOR) held on 29 September

2014, the Board approved the draft Memorandum of Agreement (MOA) between the

University of the Philippines and the Smart Communications, Inc. for the provision of

wireless data connection in various UP campuses.

The MOA was signed on 20 October 2014. Student Regent Neill John G.

Macuha filed a Motion for Reconsideration (MR) of the MOA on 17 November 2014.

The Board reconfirmed its approval of the MOA at its 1303rd meeting held on 26

November 2014.

The implementation plan of the MOA was presented to the Board at this

1305th meeting by Dr. Annete Lagman of the eUP team together with the Smart team.

A copy of the PowerPoint presentation is on file at the OSU Records.


1. Dr. Lagman explained that there may be some slight changes in the

implementation plan like providing more access points or adding more whitelisted

sites but she hoped that the team would be able to go ahead with the minor

changes. She assured the Board that for major changes, the team would come back

to the Board for approval.

2. The whitelisted sites will have unlimited access while non-whitelisted sites will

enjoy a 30-minute free Wi-Fi access. The users under the non-whitelisted sites

will be notified once they have consumed the 30-minute free Wi-Fi access and

they can choose to connect using paid services.

3. The whitelisted sites were carefully chosen with academic purposes in mind. The

sites for e-libraries, management systems, and eUP sites were targeted towards

learning or support for learning.

MATTERS ARISING FROM THE MINUTES

OF THE PREVIOUS MEETING


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4. President Pascual pointed out that one important use of the Wi-Fi facilities is

access to e-journals. According to the provider of Science Direct, the usage rate of

the UP is increasing, from about 500,000 to 600,000 hits over the past couple of

years. He hoped that the availability of Wi-Fi access would stimulate further

research activities in the University.

5. Regent Gonzalez-Montinola asked if the 30-minute free access can be arranged to

be one-hour free. She also asked if it is still possible to increase the number of

whitelisted sites with unlimited free Wi-Fi access. Regent Senator Cayetano

recalled from the discussion in the last meeting that it was very clear that the

Administration will continue to negotiate with Smart regarding more benefits for

UP.

6. Student Regent Macuha sought for more information regarding the mechanisms of

Smart for collecting the fees beyond the 30-minute free Wi-Fi access and if

students would be required to buy Smart sim cards.

7. Ms. Mia Guiang of Smart Communications, Inc. said that their Wi-Fi may be

accessed by mobile phone on any telecommunications network. It does not matter

whether the mobile phone is using a Smart SIM card or not.

8. Regent Gonzalez-Montinola suggested having proper signage for the Wi-Fi

hotspots and providing facilities such as tables and chairs in Wi-Fi accessible

areas. Regent Albarracin added that the signages should be generic like labelling it

“Wi-Fi hotspot” instead of “Smart Wi-Fi hotspot”.

9. On the issue of the cost of electricity, President Pascual informed the Board that

Smart had agreed to pay for it and the agreement will be formalized via a

supplemental contract that the UP system will execute with Smart.

10. Student Regent Macuha raised a concern regarding the access to the

mail.up.edu.ph site since users will be directed to another site which is their

Google account. He inquired whether there are necessary arrangements regarding

this because students worry that they would be charged extra for it. President

Pascual explained that the up.edu.ph site is hosted by Google so there is no

transfer to a separate Gmail site.

11. Dr. Lagman assured the Board that all comments and suggestions are well taken

and will be considered.

12. Chair Licuanan sought clarification on what is being asked of the Board regarding

the implementation plan because the MOA had been approved. President Pascual

clarified that when the Board approved the MOA between UP and Smart

Communications, it was informed that the implementation plan of the project

would be presented subsequently to the Board for approval.

13. Student Regent Macuha abstained from approving the implementation plan.

Board action: APPROVED


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B. 1303rd BOR Meeting, 26 November 2014

1. Updates on the UP Strategic Initiatives

At the 1302nd BOR meeting held on 30 October 2014, Regent Gonzalez-

Montinola asked President Pascual if he could present to the Board an update on the

Strategic Initiatives. This was reiterated by Regent Albarracin at the 1303rd meeting

held on 26 November 2014.

Thus, President Pascual made a presentation to the Board on UP’s Strategic

Initiatives, a copy of which is filed at the OSU Records.


1. Regent Senator Cayetano thanked President Pascual for his very exhaustive

presentation. She commented on the profile of the students being accepted in UP.

She had to double check on the exact words of the Iskolar ng Bayan Act because

it was very clear that students must pass the entrance exam. This would address

the concern raised by some of the faculty members and alumni regarding the

quality of students that would be admitted to UP under the Iskolar ng Bayan Act.

She shared that a lengthy discussion in the Bicameral Committee on the pros and

cons of requiring the entrance exam because the view of Senator Alan Peter

Cayetano, the original author of the bill, was that state colleges and universities

should accept the students. If there is a need for a Bridge Program, then it should

be provided as well. Regent Senator Cayetano added that the Iskolar ng Bayan Act

basically allows students who passed the entrance test to be absorbed immediately

by UP and other state universities. She hoped that UP can be more proactive

about the law.

2. However, Regent Senator Cayetano noted that even if a lot of students passed the

UPCAT, many still failed to move forward for some reasons. This is where

creative marketing should come into play. UP should be able to establish some

alumni programs where the UP alumni can provide support for recruitment. Other

universities, although mostly private ones, are very active in recruitment.

3. Student Regent Macuha suggested a Balik High School Program to get the best

and the brightest students to UP. The program would involve UP students who

came from public high schools to actively help the University in recruiting the

best students from their areas. This active recruitment by UP is needed especially

if the other State Universities and Colleges (SUCs) are improving the quality of

their education.

4. To illustrate her point, Regent Senator Cayetano cited the case of the Bohol

Islands State University (BISU) which is doing very well and is already well-

known in its region. Students there do not necessarily want to go to UP Cebu

because BISU is one of the best choices. Ateneo and the National University

(NU) are also heavily recruiting, especially in sports. The two universities are

reaping a lot of benefits by investing in sports. She suggested that a similar

program in the Arts or other courses may be done.


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5. Since Regent Senator Cayetano is the sponsor of the scholarships under the

Iskolar ng Bayan Act, she promised to make a pitch for UP when she goes around

the country to promote the program.

6. Staff Regent Ramirez shared that during her high school days, a student

organization from UP would normally hold orientations to fourth year high school

students to promote UP and to provide application forms. Currently, this is not

being done anymore and students from remote areas do not have access to

application forms if they do not belong to the top section. She hoped that an

office like the Information Office could revive that old practice to recruit as many

applicants as possible. Part of the orientation should be informing the students

about the Socialized Tuition System and the other scholarships available.

7. Chair Licuanan is aware that there are efforts from Congressmen to support the

top graduates of their respective districts by encouraging them to take UPCAT and

training them to do well in the exam. Others may think that recruitment is the

problem but looking at the numbers, so many students have taken the UPCAT

exam. Chair Licuanan believes that the real problem is the getting admitted. Test-

taking skills should be part of the training because even smart students do not do

well in the UPCAT.

8. In response to the challenge posed by Regent Senator Cayetano, Student Regent

Macuha informed the Board of the small initiatives of the students on reaching out

to their respective communities. In UPLB for instance, a certain organization is

providing free UPCAT review to schools where the members are from. These

small initiatives may have broader coverage across the system to optimize

recruitment of the best and the brightest students.

9. Student Regent Macuha noticed that the Rural Community Development program

was not among the listed niches of UP Los Baños but he remembered that it was

mentioned in the presentation of the Vice President for Academic Affairs to the

Board before.

10. Regent Gonzalez-Montinola commended President Pascual for the presentation

and achievement of his strategic initiatives. She highlighted the idea of

consciousness for marketing UP. She suggested the inclusion of application forms

in a brochure about UP to be given to public schools. Although application forms

are downloadable, it should not be presumed that everybody has Internet access,

especially in the poor areas. She pointed out the importance in sports and how it

might help in the marketing of UP.

11. On internationalization, Regent Gonzalez-Montinola was glad to note that the UP

System appointed someone to take care of its international linkages. She hoped

that in this international linkages program with other leading universities, UP can

put emphasis on areas where it is strong (e.g., agriculture). She also suggested

appointing someone to be in charge of publication to make sure that members of

the faculty are publishing. She was also interested to know about university

rankings. In one of the BOR subsequent meetings, she would like to know the

strengths and weaknesses of UP. This may serve as a form of internal assessment.

She expressed support for Education and Research and Development.


9 | Page

12. Regent Albarracin congratulated President Pascual for his presentation. He asked

whether the presentation of his achievements may be packaged and published with

a 2-page executive summary and distributed to Congressmen, Senators, and UP

alumni to make them aware of the progress being made by the University and

hopefully increase their support to UP.

13. Regent Albarracin added that UP should continue with its efforts towards

improving publications and producing and recruiting more PhDs. This is in line

with the CHED Memorandum Order No. 46 saying that in the year 2028, 80% of

the faculty members should have PhDs in order to be called a university. In UP,

80% of the 3,700 faculty is about 2,900.This number is lower than the current

number of PhDs which is only about 1,000. He encouraged the continuous effort

in faculty recruitment and suggested that if the P500,000 relocation cost for Balik

PhDs is not enough, it may be increased to about P750,000.

14. Regarding international students, Regent Albarracin noted that UP is focusing its

recruitment of foreign students at the postgraduate level so as not to bump off

Filipino students in the undergraduate level. He asked if the Philippine

government would be open to a proposal of expanding enrolment in UP. Dividing

the UP Budget by the total number of students would result to about P120,000

government subsidy per student per year. Increasing the enrolment by 1,000 more

students would mean needing about P120 million per year from the government.

Regent Albarracin believed that Congress can absorb this relatively small

additional amount, yet the effect to the country would be positive.

15. Regent Albarracin said that the comparison of UP with other Asian countries is

good because it gives UP something to aspire for. He also noted that the Capital

Outlay in the UP Budget was quite impressive and he hoped that this would be

matched with enough human power to implement programs and projects;

otherwise, the increase in CO will be wasted. This stems from his observation

that procurement in UP takes a long time. The same can be said with reviewing

contracts in UP; in other private companies, in Makati for example, it would only

take about 1-2 days to accomplish this.

16. Student Regent Macuha said that UP is doing its part in sending students on

exchange programs to other leading partner universities. However, he admitted

that the rate of UP students going to foreign universities is lower compared to

other universities. Despite this, he is proud to say that UP students sent abroad are

very competitive in terms of academic leadership and other aspects.

17. From the perspective of CHED, Chair Licuanan said that she feels very strongly

that UP should be supported in an extraordinary way because CHED considers UP

different from the other SUCs. While this view is not very popular to some in

Congress, Chair Licuanan said she would always tell them to separate UP with the

rest because there is always the tendency to question the bigger share of UP in the

budget. It is a goal that she and President Pascual are trying to achieve.

18. Chair Licuanan also said that CHED supports the university rankings as it is a fact

of university life. Since some Philippine universities already have rankings,

CHED would like to find ways on how it can help schools improve their rankings.

Board Action: NOTED


10 | Page

A. Report of the President

(A copy of the written report of President Pascual is on file at the OSU Records.)


1. President Pascual reported that he learned from the Korea-ASEAN Rector’s

conference that Korea is now trying to encourage the ASEAN universities to closely

work with Korea because of its declining and aging population. From having the

highest rate of entry of high school graduates to college at 80%, Korea is now cutting

it down by 40% over the next 10 years. It is trying to weed out the lower quality

colleges and universities and offer the resources for college to ASEAN students.

2. With regard to UP Budget for 2015, additional government funding has been coursed

through the Department of Public Works and Highways (DPWH) budget, which

includes some allocations for UP (specifically for the Davao City – UP Mindanao

Sports Complex).

3. The merit promotions were finally implemented effective 1 January 2014 but only

after the President himself had gone to DBM officials on the last working day of 2014

to address some glitches and ensure that UP would get the funding as earlier agreed.

4. The Pamantasan ng Lungsod ng Maynila (PLM) requested assistance in

computerizing its academic operations. President Pascual offered to donate to PLM

the old Computerized Registration System (CRS) of UP Manila. This assistance for

PLM would be part of UP’s public service.

5. According to Chair Licuanan, there are two (2) UP alumni in the management of

PLM, Dr. Benjamin Diokno as Chair of the Board and Dr. Ma. Leonora V. de Jesus as

President. She believed that CHED will also benefit from their leadership especially

since PLM is a local university.

B. Report of the Student Regent

(A copy of the written report of Student Regent Macuha is on file at the OSU Records.)


1. The Office of the Student Regent was successful in convening the General Assembly

of Student Councils (GASC) pursuant to Section 21(a) of the Republic Act 9500. The

GASC has successfully forged unity particularly on different issues concerning the

entire UP communities, shared best practices among the councils, and upheld the

current Codified Rules for Student Regent Selection (CRSRS). Among the issues

discussed were the exorbitant, unjust, and redundant fees, upholding of democratic

REPORT of the PRESIDENT and other

SECTORAL REGENTS



11 | Page

rights of students, dormitory issues, and the fulfilment of the UP Agenda and List of

General Demands, among others.

2. The GASC also agreed to uphold several resolutions, such as the resolution to review

other school fees by the College of Arts and Sciences Student Council of UP Visayas,

and resolution to call for the abolition of the CHED Memorandum Order No. 20,

Series 2013, from the College of Arts and Letters Student Council of UP Diliman,

among others. He hoped to furnish the Board a copy of the resolutions once finalized

by the proponents. He thanked the UP System administration and the Office of Regent

Senator Pia Cayetano for all the support to this initiative. He also thanked the UP

Cebu administration, the UP Cebu Student Council, and the UP Cebu community for

their hospitality and assistance in holding the General Assembly in Cebu.

3. Student Regent Macuha reported to the Board some registration problems

encountered by students, particularly in UPLB. Some of the listed problems like the

misappropriation of slots in Economics 11 course are being reported to seek help from

the administration. He believed that it was not isolated to Economics 11 but also with

Economics 101 and Economics 102. He hoped that there were no similar problems in

other constituent universities.

4. He also reported some of the difficulties in the registration process encountered by UP

Manila students in using the newly-implemented Student Assistance Information

System (SAIS).

5. On the issue of disapproving appeals on readmission and promissory notes, Student

Regent Macuha had already met with Chancellor Sanchez about these and learned that

these were not true. In fact, Chancellor Sanchez had been approving appeals on

meritorious cases. He commended the Chancellor’s prompt response on the issue.

6. On the militarization and harassment against student leaders, Student Regent Macuha

said that this was an issue being raised yearly by the UP Mindanao University Student

Council during GASC because students, faculty members, and staff fear for their

security given the nature of UP as a bastion of liberal and progressive ideas. He

informed the Board that the military installations still remain in the vicinity. Students

were asking if these can be relocated somewhere else. This fear was intensified when

former UP Mindanao USC Chairperson Rendell Cagula, a suspected member of the

New People’s Army, died during an encounter and the Criminal Investigation and

Detection Group (CIDG) went to UP Mindanao to ask information about Cagula and

his affiliations. The Office of the Student Regent believed that this was a clear-cut

violation of the existing agreements of the International Humanitarian Law and the

fundamentals rights of students.


12 | Page

C. Report of the Staff Regent

(A copy of the written report of Staff Regent Ramirez is on file at the OSU Records.)


1. Staff Regent Ramirez thanked the UP System Administration for the release of the

SAGAD award and merit promotions.

2. She also thanked the UP System Administration for its financial support to the

National Conference on the Epics of Panay held in December 2014. This is the first

of the 13 volumes chanted in an Archaic Kinaray-a language translated in Filipino

and English, which was already launched and published by the UP Press.

3. In her consultations with the REPS of UP Los Baños and UP Visayas, she learned

that there was a strong call for the creation of a REPS Regent. She said that REPS

are under the academic category but in the Board, the REPS are represented by the

Staff Regent.

4. With regard to the Staff Regent Selection, a final guideline has already been drafted

closing the nominations to the three CUs: UP Diliman, UP Manila and UP Visayas.

5. A proposal for an Administrative Staff Conference has been submitted to the Office

of the President. She hoped it would push through since the last similar conference

was conducted during the time of former UP President Emil Javier in 1999 with

about 600 participants.

6. Staff Regent Ramirez attended the 2015 International Conference on Building

Resilience and Developing Sustainability in UP Baguio on 14 January 2015. This is

in preparation for calamities brought about by climate change. An organized plan on

what to do during these disasters should be in place, including evacuation drills.

7. She also reiterated the request of Mr. Conrado San Pedro of the Office of Admissions

and Mr. Miguel Paguntalan of UP Visayas for updates on their respective appeals.

8. Although not in the Agenda for the Board, Staff Regent Ramirez sought clarification

on the concern of the All UP Workers Union regarding the 334 abolished items

amidst its call for filling up items and regularization. President Pascual said that he

has taken note of most of the concerns and if needed, he would have discussion with

the Staff Regent.

9. As a second reminder, Chair Licuanan asked the Sectoral Regents to be very

discriminating with respect to items brought up to the Board. Matters should first go

through proper channels and matters for the President are not supposed to be

answered in the Board.

10. Regent Senator Cayetano said that she does not mind reading the written reports

although some of the items are not really Board matters.


13 | Page

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:


UP Los Baños

Appointment of Dr. FLORENTINO C. MONSALUD as Director, Agricultural

Systems Cluster (ASC), College of Agriculture, effective 1 November 2014 until 31

October 2017

Board Action: APPROVED

A. Proposal to provide financial incentive for filing an Invention or Copyright

Disclosure

Strengthening mechanisms that encourage researchers and creative artists/authors to

disclose their inventions and copyrights will contribute to a flourishing and pervasive

culture of research, innovation and creativity in general, and will help address the dismal

situation of having extremely low numbers of patent and copyright ownership (approvals

and applications) in the University in particular.

The definition and coverage of inventions and copyrights are found in the UP

Intellectual Property Rights Policy of 2011 prepared by the UP System Technology

Transfer and Business Development Office (TTBDO) and approved by the UP Board of

Regents. According to data from TTBDO, the University has managed to file only 57

patent applications for inventions in a span of 21 years (figure 1). About 21 percent of

these have been granted while the majority (64.91percent) are still pending. Over ten

percent of the applications either have been abandoned (5.26 percent) or have lapsed

(5.26 percent).

A copy of the proposal is on file at the OSU records.


GENERAL GOVERNANCE

ACADEMIC MATTERS


14 | Page

B. Proposed Organizational Transfer of the Technology Transfer and Business

Development Office (TTBDO) to the Office of the Vice President for Academic

Affairs (OVPAA)

Since 2011, the Office of the Vice President for Development (OVPD) had taken the

lead in the operationalization and strengthening of the Technology Transfer and Business

Development Office (TTBDO).

The TTBDO under the OVPD has endeavoured to help create the legal environment

necessary for enabling research to thrive in UP, by reviewing and amending the UP IPR

policy and make it responsive to the interests of all concerned parties. The revised version

is consistent with the provisions of the Technology Transfer Act of 2009, the Magna

Carta for Scientists, Researchers and other S&T Personnel in Government. With

professionals who are steeped in the study and works on IPR, copyright, and licensing at

the helm, the TTBDO’s core structure and standard procedures have been set up to assist

the CUs, especially the young ones, in establishing their own technology transfer office

and in facilitating disclosure procedures and technology transfer processes. The TTBDO

has also been developing IP and Expertise Audit processes with the assistance of the

Information Technology Development Center (ITDC).

Awareness among the CUs with respect to IPR concerns and requirements have been

enhanced through the TTBDO’s extensive information campaign, road shows and

availability for consultation.

Intellectual Property Protection/Management and Technology Transfer are directly

linked with R&D and for this reason, in most cases IPR concerns are managed at the CU

level by the Office of the Vice Chancellor for R&D or equivalent. At the System level,

R&D matters are addressed to and coordinated with the Office of the Vice President for

Academic Affairs (OVPAA). With the objective of rationalizing and aligning the

organizational and functional status of the technology Transfer and Business

Development Office (TTBDO), which serves as the UP System IPR and Technology

Licensing Office and heretofore reporting to the Office of the Vice President for

Development (OVPD), it is recommended that the TTBDO be transferred under the

Office of the Vice President for Academic Affairs (OVPAA), which shall subsequently

fully handle the TTBDO’s management, administration and operation.

The proposed transfer to the OVPAA is strategically relevant now that the

developmental aspects and focus of the TTBDO have shifted to the evaluation of

inventions and discoveries, which require specialized technical assessment and advice on

potential commercialization.

A copy of the proposal is on file at the OSU records.



15 | Page

C. Establishment of the Soy and Tess Medina Professorial Chair in Computer Science at

the College of Engineering, UP Diliman

Donor : Ildefonso Medina and Teresita Calupitan-Medina

Support Fund: The Donor commits to remit to the Donee an award of P72, 000.00 per

year for five (5) years to be given to the appointed professor as chair

holder, effective Academic Year 2014-2015

Beneficiary College of Engineering, UP Diliman

Unit :

Other Details: Donated sum shall be utilized solely and exclusively for the purpose

intended by the DONOR. The awarding shall observe University

policies and processes on scholarships that are not inconsistent with the

above

Fund U.P. Engineering Research and Development Foundation, Inc.

Management: (UPERDFI)

Board Action: DEFERRED, pending rationalization of the

guidelines for professorial chairs

D. Establishment of two (2) The Vicente and Juanita Hao Chin Professorial Chair in

Engineering, at the College of Engineering, UP Diliman

Donor : Borland Development Corporation

Support Fund: The Donor commits to remit to the Donee an award of P120, 000.00

per year for the first chair and P72, 000.00 for the second chair.

Awards will be given for five (5) years and will commence effective

UP Diliman Academic Year 2014-2015

Beneficiary College of Engineering, UP Diliman

Unit :

Other Details: Donated sum shall be utilized solely and exclusively for the purpose

intended by the DONOR. The awarding shall observe University

policies and processes on scholarships that are not inconsistent with the

above

Fund U.P. Engineering Research and Development Foundation, Inc.

Management: (UPERDFI)

Board Action: DEFERRED, pending rationalization of

the guidelines for professorial chairs


16 | Page

E. Establishment of the Nelinda Untalan Sajor Professorial Chair, at the College of

Nursing, UP Manila

Donor : Dr. Enrique E. Sajor

Support Fund : USD 30,000

Conditions : The implementation of this award shall be in accordance with

the pertinent rules of the University

Fund Management: U.P. Foundation, Inc. (UPFI)

Board Action: DEFERRED, pending rationalization of

the guidelines for professorial chairs.


1. Regent Gonzalez-Montinola reiterated the need to standardize the rules on

professorial chairs because a professorial chair award is a prestigious and a serious

matter.

2. According to President Pascual, his team has already started to look into professorial

chairs but it is not an easy task since there are many existing professorial chairs and

different colleges do their own solicitation.

3. Chair Licuanan suggested looking at the system of other universities for accepting

donations that are not necessarily professorial chairs. Ateneo and La Salle used to

accept a minimum of P1 million for endowment for professorial chairs but it was

increased to about P2.5 million in order to have higher interest income. A technical

committee may be formed to study this matter and form definite rules on professorial

chairs, as well as consider other terminologies for those with lesser amount.

4. Secretary De Las Llagas reminded the Board of its decision at the October 2014

meeting which was to study the whole system of professorial chairs and come up with

a rationalization, including determining the minimum amount and other rules

governing it.

5. Regent Albarracin noticed that there are two types of professorial chairs working in

UP. One is an endowment fund whose interest will be given to the holder of the

professorial chair and the other is through an annual payment.

6. Regent Gonzalez-Montinola inquired on what would happen if the donor does not

give P72,000 anymore after 5 years. President Pascual replied that professorial chairs

are not really held indefinitely but only for a certain period of time.

7. Regent Gonzalez-Montinola said that it may be a matter of terminology. She

remembered that the old practice was P2 million for a professorial chair and P2.5

million for a centennial chair. She was surprised that UP was now accepting P72,000

a year.


17 | Page

8. President Pascual said that sometimes the yearly commitment could be more than the

earnings which can be made on P2.5 million. However, Regent Gonzalez-Montinola

said that the concern is about the donation because on one hand there was a P5 million

one-time donation and on the other hand there was a P72,000 yearly donation for 5

years or only about P360,000 donation. If there are current standards for this, then the

Board should adopt it.

9. Vice President Concepcion remembered the UP President saying that the professorial

chair mechanism has been suggested as a way to augment the compensation of the top

performing faculty. The recognition awards and incentives in the University may be

used as guide. For example, in the Scientific Productivity System Award, a Scientist I

receives a P150,000 a year.

10. Chair Licuanan said there seemed to be two things to be considered. One is the

amount of donation which can either be made every year or as one big endowment

and the other is the system of receiving because the college can say it can be renewed

every year. She added that renewing is fine but the donation is the one that should be

carefully looked into.

11. Chair Licuanan suggested putting a hold on accepting donations for professorial

chairs until the guidelines have been reviewed. President Pascual agreed because that

would deliver the message that the Board is serious in imposing a set of rules. Staff

Regent Ramirez proposed to create a committee to hasten the review of the

guidelines.

12. President Pascual said the committee should also study the life of the professorial

chair award and the impact of inflation.

13. Regent Gonzalez-Montinola also suggested talking to the donors and say that UP is

acknowledging the donation but it will not be called a professorial chair unless it is of

a certain amount.

14. Regent Albarracin asked if there was a deadline for the guidelines because he knew

some people from the College of Engineering are willing to donate P5 million for a

professorial chair. While there is no clear statement of a deadline, Chair Licuanan

hoped that rules will be settled by the end of the academic year.

15. Chair Licuanan reminded the body that at the last meeting, the Board agreed that the

Vice President for Academic Affairs and the Vice President for Planning Finance

should sit down together and work out the guidelines on professorial chairs. She asked

if it can be ready at the next meeting so the Board can act on the pending donations.

16. Student Regent Macuha suggested deferring the Board action on the three professorial

chair proposals until the next Board meeting. He believed that the committee of the

Vice Presidents for Academic Affairs and for Planning and Finance could do the

review in time for the next meeting.

17. Secretary De Las Llagas informed the Board that the Office of the Secretary of the

University issues the Summary of Decisions of the Board every after Board meeting


18 | Page

for the appropriate implementation at the level of the CUs. All Chancellors are very

much aware of the decisions of the Board.

F. Request of the UP Diliman Council (UC) Committee on Student

Admissions, Progress and Graduation (CSAPG) for the waiver of enrolment of

residency of the following students:

Request of Mr. YOUNGHWA SEO, an exchange student from the Asian Center

(AC) to consider completion grade in PS 233 (Issues in Philippine Development)

without being enrolled in residency; and

Request of Mr. DUYOUNG YANG, from the College of Social Sciences and

Philosophy (CSSP) for retroactive residency to validate completion of Kas 205

(The Commonwealth of the Philippines) and Kas 226 (Seminar on United States

Policy in Asia).

The University rule on completion found on page 28 of the UPD General Catalogue

2004-2010 states that “students who are not enrolled in any subject but who want to

complete an INC must enroll in residence, registration for residence should be done

during the regular enrolment period”. Both Students could not enrol in residency because

they were both based abroad when they accomplished the completion, hence this request.


A. Re-alignment of UP Systems 1282nd Reprogrammed Funds Allotted for the Doctoral

Studies/Fellowship Program from Personal Services (PS) to Maintenance and Other

Operating Expenses (MOOE) in the amount of P18,000,000.00, as certified available

by the System Accounting Office.


B. Utilization of a Portion of the UP Open University’s Endowment Fund, Sourced

from Interest Earnings of UPOU’s Investments, in the Amount of P30,000,000.00

This is to augment the costs of the construction of the proposed UPOU International

Convention Center (ICC).

The approved budget from the General Appropriations Act (GAA) cannot cover the

costs for the completion of the second floor area, as well as the costs for the site

development, including landscaping, construction of road networks that will interconnect

the ICC to the existing buildings of UPOU, and the enhancement of materials and finishes

inside the building to attain its envisioned international standards.

FISCAL MATTERS


19 | Page

Further, the public bidding for the ICC already failed twice partly due to the low

approved budget for the contract. UPOU believe that adding P30,000,000.00 to the

approved budget for the contract will encourage wider participation of more bidders, who

are better qualified, and who can supply top quality materials to the ICC.


C. Proposed Investment Management Agreement or a Trust Agreement with the

Development Bank of the Philippines and the Land Bank of the Philippines

This is intended to achieve a higher level of earnings on the University’s funds. The

following officers shall be named and constituted as authorized by the Board of Regents

to represent he University for and its behalf to sign, execute and enter into such

agreement:

Name Position

Alfredo E. Pascual President

Joselito G. Florendo Vice President for Planning and Finance

Maragtas S.V. Amante Vice President for Administration


1. In response to the query of Chair Licuanan on whether the fiscal matters listed in the

agenda have passed through the BOR Finance Committee, Regent Albarracin said no

but the BOR Finance Committee could meet and agree on what fiscal matters should

pass through them before bringing them to the Board. For example, fiscal matters

involving P50 million and above may pass through the BOR Finance Committee.

2. Chair Licuanan requested the Secretary of the Board of Regents to review if there are

existing policies on fiscal matters that go to the Board and those that have been

delegated to the President. Secretary De Las Llagas said that she would check

whether it is more of an implementation problem or if there exists a policy regarding

this matter.

3. As Chair of the BOR Finance Committee, Regent Albarracin requested Vice

President for Planning and Finance Joselito Florendo to study the matter and propose

to the Finance Committee what fiscal matters should and should not go to the

committee. As mentioned by President Pascual, there are certain things that need not

go to the Finance Committee.

4. With respect to the proposed Investment Management Agreement or a Trust

Agreement with the Development Bank of the Philippines and the Land Bank of the

Philippines, President Pascual explained that UP will be using a universal bank to

manage part of its funds. Regent Albarracin had been suggesting this approach for

three years now and he was glad that UP will be adopting it because it could earn UP

as much as four to five hundred million a year of interest income.



20 | Page

D. Grant of Cash Award in the amount of P10,000.00 each to employees of the Office

of Admissions (OA)

The Office of Admissions recognizes the importance of the early release of the list of

UPCAT qualifiers every year as a strategy to ensure excellence in students.

In anticipation of an August opening of classes for SY 2015-2016, it had calculated

the UPCAT results to be completed not earlier than the end of January 2015 or early

February, the usual schedule for UPCAT release. However, upon being notified of a

desired earlier release, the OA staff worked with true dedication through typhoons and all

the holidays to target the earlier part of January.

Even with the many unique challenges that fell upon UPCAT2015 such as the

calendar shift, the increase in applicants to over 88,000 accompanying the opening of

regional application filing centers as a strategy to expand access to high quality but lower

cost UP education, finding new testing centers to replace typhoon-damaged ones, and not

the least, the contentious consequences of the K+12 Program to the integrity of data

processing, we released the results online at 8 pm, 12January in the UPCAT website and

2 mirror sites, and the printed results at 9 pm at the Office of Admissions. As of early

today, there have been close to 5 million hits in the UPCAT sites.

In recognition of this continued unwavering commitment of the OA staff, the Office

of Admissions is requesting approval from the Board of Regents to grant Php 10,000 cash

award to each OA employee (37 persons) for the release of the UPCAT results not later

than the second working week of January.


A. Recommendation for the promotion of UP President Alfredo E. Pascual FROM SG

31-6 TO 32-6 by virtue of his being a recipient of the 2014 Presidential Lingkod

Bayan Award

By Virtue of Section 5, Executive Order No. 508, “Instituting the Lingkod Bayan

Award as the Presidential Award for Outstanding Public Service” issued on 02 March

1992, the awardee are entitled to “xxx . . . an automatic promotion to the next higher

position suitable to their qualifications and with commensurate salary xxx.”

President Benigno S. Aquino III approved the Presidential Lingkod Bayan Award

for UP President Alfredo E. Pascual in September 2014. The recognition ceremony was

held in Malacañang on 15 December 2014.

Section 14 of the UP Charter (Republic Act 9500) provides that “the Board shall

determine the compensation of the President of the University”.

ADMINISTRATIVE MATTERS


21 | Page

In its special meeting on 14 November 2014 on the subject of merit promotions, the

Board of Regents approved the increase in the salary of the UP President to SG 31-6,

effective 01 January 2014. The UP President left the Board Room to inhibit himself from

the discussions on this matter.


1. Chair Licuanan congratulated President Pascual for being the recipient of the

Presidential Lingkod Bayan Award for 2014.

2. Student Regent Macuha said that it is automatic to promote the awardees of the

Presidential Lingkod Bayan Award.


B. Request for waiver of the 5-year service requirement under the Financial Assistance

Program for Hospitalization Expenses (FAPHE), in favor of Mr. JOHN GABRIEL

PELIAS, College of Science, UP Diliman

Mr. Pelias was hospitalized in December 2014 and was diagnosed to have gallstones,

his skin and eyes turned yellow and the University Health Service referred him to the

National Institute of Kidney and Transplant Institute (NKTI) for treatment where there

are gastroenterologists. Since one of the gallstones of Mr. Pelias fell down his bile duct

and was positioned near the pancreas, the gastroenterologist at NKTI attempted a non-

surgical procedure (ERCP) that uses an endoscope to extract the stones from the inside.

However, the procedure did not work because the stone was already too hard and big. In

order for the bile to flow (the flow of which the stones were obstructing), the

gastroenterologist had to put a temporary tube on the bile duct of Mr. Pelias. Currently, he

is no longer having a fever and his eyes/skin stopped turning yellow. The tube however

was only temporary and it is recommended that Mr. Pelias must undergo surgery as soon

as possible.

Mr. Pelias has served the University for three and a half (3 ½) years as an Instructor

at the Institute of Mathematics, College of Science, UP Diliman. He is short of the 5-year

service requirement under the Financial Assistance Program for Hospitalization Expenses

(FAPHE) Program.


C. Request of UP Baguio that the Two (2) Librarian Section Heads be Entitled to the

Same Honoraria Given to the College Librarians

The request of UP Baguio that the two Librarian Section Heads be entitled to the

same honoraria given to the College Librarians is based on the following reasons:

1. The 2 Librarians are included in the 88 college librarians system-wide who are

beneficiaries of the approved proposal. The breakdown is as follows:


22 | Page

UP Baguio 6

UP Diliman 44

UP Los Baños 19

UP Manila 10

UP Mindanao 4

UP Open University 1

UP Visayas 4

88

2. They are registered professional librarians and are very much qualified for the college

librarian positions. However, due to lack of College Librarian items in UP Baguio,

they cannot be promoted;

3. Their tasks and responsibilities are no different from the College Librarians;

4. Like the College Librarians, the two Librarian I are assigned two sections each to

supervise, manage and maintain, with only one support staff as alternate to serve the

needs of Library users; and

5. Compared with the College Librarians at UP Baguio whose salary grades range from

SG 13-18, the salary grade of Librarian I is only SG 11 but the functions are the same.


D. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from

the Department to the College, the Constituent Universities concerned, and the University System.

In cases where there was doubt about the process followed or about the fairness of the

recommendations, the papers were returned to the unit concerned for review and recommendation.

D.1 Requests for Temporary Waiver of Faculty Tenure Rule in favor of the following:

UP Los Baños

Asst. Prof. MARK LEXTER D. DE LARA, Assistant Professor 2, College of Arts

and Sciences, effective 1 January 2015 until 31 July 2015

Asst. Prof. MAICA KRIZNA A. GAVINA, Assistant Professor 2, College of Arts

and Sciences, effective 14 November 2014 until 31 July 2015

Asst. Prof. BALTAZAR P. VILLACRUSIS, Assistant Professor 1, College of Arts

and Sciences, effective 1 January 2015 until 31 July 2015

UP Cebu

Asst. Prof. MAY CHRISTINA G. BUGASH, Assistant Professor 1, Social

Sciences Cluster, effective 1 June 2013 until 19 June 2013

Asst. Prof. MAE CLAIRE G. JABINES, Assistant Professor 1, Social Sciences

Cluster, effective 1 June 2013 until 19 June 2013

Asst. Prof. HAZEL A. TRAPERO, Assistant Professor 1, Social Sciences Cluster,

effective1 November 2013 until 5 February 2014


23 | Page

D.2 Transfer to Permanent Status

UP Los Baños

Asst. Prof. MAICA KRIZNA A. GAVINA, Assistant Professor 2, College of Arts

and Sciences, effective 29 January 2015

Asst. Prof. MARIE ABELYN C. KWE, Assistant Professor 1, College of Arts and

Sciences, effective 29 January 2015

Asst. Prof. NOAHLYN C. MARANAN, Assistant Professor 1, College of Arts and


Asst. Prof. ARVIN B. VISTA, Assistant Professor 4, College of Economics and

Management, effective 29 January 2015

UP Manila

Asst. Prof. CLARINDA L. BERJA, Assistant Professor 6, College of Arts and


Assoc. Prof. MA. CONCEPCION L. CRUZ, Associate Professor 4 (Part-time),

College of Medicine, effective 29 January 2015

Asst. Prof. CHRISTOPHER JAY T. ROBIDILLO, Assistant Professor 1, College

of Arts and Sciences, effective 29 January 2015

UP Visayas

Asst. Prof. HAROLD M. MONTECLARO, Assistant Professor 3, College of

Fisheries and Ocean Sciences, effective 29 January 2015

D.3 Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Assoc. Prof. CANDIDO A. CABRIDO, JR., Associate Professor 7, School of Urban

and Regional Planning, effective 3 May 2015 until 30 June 2015

Prof. ALEXANDER C. CORTEZ, Professor 3, College of Arts and Letters,

effective 6 October 2014 until 31 December 2014

Prof. CRISTOPHER STONEWALL P. ESPINA, Professor 6, College of

Architecture, effective 21 November 2014 until 31 July 2015

Prof. GILDA C. RIVERO, Professor 12, College of Science, effective 28 February

2015 until 31 July 2015

UP Los Baños

Prof. GLORIA LUZ M. NELSON, Professor 4, College of Arts and Sciences,

effective 13 February 2015 until 31 July 2015


24 | Page

The Board CONFIRMED the following:


UP System

1. Appointment of Prof. LUIS G. SISON as Director, Technology Transfer and

Business Development Office, Office of the Vice President for Academic Affairs,

UP System, effective 1 January 2015, to serve at the pleasure of the Vice President

for Academic Affairs

2. Appointment of Assoc. Prof. MARY DELIA G. TOMACRUZ as Assistant Vice

President for Research and Development Resource Management, Office of the Vice

President for Academic Affairs, UP System, effective 1 January 2015, to serve at the

pleasure of the Vice President for Academic Affairs

3. Appointment of Assoc. Prof. AARON JOSEPH L. VILLARAZA as Deputy

Director, Office of the International Linkages, Office of the Vice President for

Academic Affairs, UP System, effective 1 January 2015, to serve at the pleasure of

the Vice President for Academic Affairs

A. Appointment as UP Scientists, effective CY 2014 – 2016 and CY 2015 – 2017, of the

following:

For the period CY 2014 – 2016 (New)

Cnt CU Last Name First Name Recommended

UP Scientist

Rank

1. UPLB Gonzalez Juan Carlos II

2. UPLB Ocampo Virginia II

3. UPB Amores-Salvador Analyn I

4. UPB Balangcod Teodora I

5. UPD Garcia Wilson I

6. UPD Lansangan Joseph Ryan I

7. UPD Lemence Richard I

8. UPD Quimbo Stella Luz I

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

ACADEMIC MATTERS

GENERAL GOVERNANCE


25 | Page

9. UPD Roque Marian I

10. UPD Somintac Armando I

11. UPLB Baconguis Rowena I

12. UPLB Bondoc Orville I

13. UPLB Caoili Barbara I

14. UPLB Carandang Antonio I

15. UPLB Diaz Ma Genaleen I

16. UPLB Dupo Aimee Lyn I

17. UPLB Ocampo Pablo I

18. UPLB Paller Vachel Gary I

19. UPLB Pampolina Nelson I

20. UPLB Quimbo Maria Ana I

21. UPM Billones Junie I

22. UPM Rubite Rosario I

23. UPV Geduspan Jane I

For the period of CY 2014 – 2016 (Renewal/Promotion)


UP Scientist

Rank

1. UPLB Cumagun Christian Joseph III

2. UPLB Lit Ireneo Jr. III

3. UPLB Pulhin Juan Jr III

4. UPM Dans Leonila III

5. UPM Dans Antonio III

6. UPM Lapeña Jose Florencio III

7. UPV Campos Wilfredo III

8. UPV Subade Rodelio III

9. UPD Gabriel Alonzo II

10. UPD Paras Agnes II

11. UPLB Acda Menandro II

12. UPLB Baguinon Nestor II

13. UPLB Cuevas Virginia II

14. UPM Chiong Charlotte II

15. UPM Hallare Arnold II

16. UPD Felix Rene I

17. UPD Salvador Arnel I

18. UPLB Espaldon Maria Victoria I

19. UPLB Fernando Edwino I

20. UPLB Florece Leonardo I

21. UPLB Magdalita Pablito I

22. UPLB Mendioro Merlyn I

23. UPV Arcala Hall Rosalie I

24. UPV Babaran Ricardo I

25. UPV Baylon Juliana I


26 | Page

For the period CY 2015 – 2017 (Retention/Promotion)


UP Scientist Rank

1. UPD Aliño Porfirio III

2. UPD Azanza Rhodora III

3. UPD Barrios Erniel III

4. UPD Concepcion Gisela III

5. UPD Dimalanta Carla III

6. UPD Ong Perry III

7. UPD Rivera Windell III

8. UPD Saloma Caesar III

9. UPD Villanueva Ronald III

10. UPD Yap Maria Helena III

11. UPLB Buot Inocencio Jr. III

12. UPLB Cruz Rex Victor III

13. UPM Belizario Vicente Jr. III

14. UPM Lapitan Maria Carmela III

15. UPM Padilla Carmencita III

16. UPD Hernandez Christine II

17. UPD Pawlik Alfred II

18. UPD Quilang Jonas II

19. UPLB Ella Victor II

20. UPD Almoro Percival I

21. UPD David Clarissa I

22. UPD Galapon Eric I

23. UPD Meñez Maria Antonette I

24. UPD San Diego-McGlone Maria Lourdes I

25. UPD Siringan Fernando I

26. UPD Villanoy Cesar I

27. UPLB Macandog Damasa I

B. Graduation Ad Referendum of Mr. JOSE CARLOS S. TAYAG for the Degree of

Doctor of Medicine as of the First Semester AY 2014-2015

Due to the shift of the U.P. System Academic Calendar, this request is made to

enable Mr. Tayag to apply for the Physician Licensure Examination, the deadline of

which is on January 2015.

The graduation of Mr. Tayag has been approved by the College Council of the

College of Medicine through a referendum done on October 9-19, 2014 while the UP

Manila University Council was done on November 24 – December 2, 2014.


27 | Page

C. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent

Universities (CU’s) concerned and the University System. In cases where there were irregularities

in the processes, the documents were returned for review of or to exact compliance by the concerned.

UNIT TITLE PROJECT / AMOUNT /

DURATION

UP

System

1 Memorandum of Understanding

between the University of the

Philippines System and the

Manila Electric Company

(MERALCO)

Project: Facility and technical

upgrade of the lecture hall

located at Room 120 of the

Electrical and Electronics

Engineering Institute Building

in UP Diliman, with naming

rights to the lecture hall,

subject to UP’s rules and

policies on naming rights.

Amount: MERALCO will donate

Four Million Pesos

(P4,000,000.00)

Duration: three (3) years

2 Memorandum of Agreement


Philippines System and Office of

the Solicitor General

Project: Constitution of the UP

Task Force to handle U.P.

cases

Duration: One (1) year



Philippines System and the Anflo

Management and Investment

Corporation (ANFLOCOR)

Project: Proposed establishment of

a UP Los Baños College of

Agriculture Campus in

Mindanao through a donation

in favour of the University of a

portion of ANFLOCOR’s

landholding at Panabo City,

Davao Del Norte.

Duration: Two (2) years

4 Contract of Services between the

University of the Philippines

System and the Board of

Investments (BOI)

Project: For the Procurement of

Services (Strengthening of

Information and

Communications Technology

(ICT) System of the Board of

Investments (BOI)

Amount: BOI shall pay UP the

amount of One Million Four

Hundred Four Thousand Pesos


28 | Page

(P1,404,000.00)

Implementing Unit: UP

Information Technology

Development Center (UP

ITDC)

UP

Diliman



Philippines Diliman and the

National Commission on

Indigenous Peoples (NCIP)

Project: Conduct of Mandatory

Continuing Legal Education

(MCLE) Seminar

Implementing Unit: UP Law

Center

Amount: P220,000.00 for a

maximum of One Hundred (100)

participants, an additional

P2,500.00 per NCIP lawyer-

participant and P5,000.00 per

non-NCIP lawyer-participant in

excess of maximum number of

participants

Duration: 20-23 October 2014




Universite Catholique De

Louvain (UCL), Louvain,

Belgium

Project: Academic Cooperation to

develop the following activities:

a) Exchange of faculty,

researches and other research

and administrative staff

b) Exchange of students

c) Collaborative research projects

d) Lectures and Symposia

e) Exchange of academic

information and materials; and

f) Other forms of academic

cooperation

Implementing Unit: College of

Social Sciences and

Philosophy (CSSP)

Duration: Five (5) years




Department of Energy (DOE)

Project: Project Feasibility Study

Preparation Course


29 | Page

UP

Diliman

Implementing Unit: UP Institute

for Small Scale Industries (UP

ISSI)

Amount: DOE shall pay UP ISSI

the amount of Three Hundred

Thousand Pesos (P300,000.00)

as contract fee

Duration: 1-5 September 2014

4 Memorandum of Agreement on

the National R & D Program for

Natural Rubber Processing and

Rubber Manufacturing between

the University of the Philippines

Diliman and the Philippine

Rubber Industries Association,

Inc. (PRIA)

Project: Rubber Project 3:

Enhancing and Increasing

Local Content in Rubber for

Motorcycle Tire Application

Role of UP: Provide technical

assistance and training

Implementing Unit: Department of

Mining, Metallurgical and

Materials Engineering, College

of Engineering, UP Diliman

Duration: Shall continue to be in

full force and effect until 31

December 2016




National Museum

Project: Academic Cooperation

Implementing Unit:

Archaeological Studies Program

Duration: Three (3) years

6 Memorandum of Acceptance of

“Nihongo Partners” for the Japan

Foundation, Nihongo Partners

Program between the University

of the Philippines Diliman and the

Japan Foundation

Project: Cooperation on promotion

and support for Japanese

Language Education and

People-to-People Exchanges


Social Sciences and

Philosophy

Duration: Three (3) years


30 | Page

UP

Diliman




Queensland University of

Technology

Project: Academic Cooperation to

develop the following activities:

a. Exchange of faculty, researches

and other research and

administrative staff

b. Exchange of students

c. Collaborative research projects

d. Lectures and Symposia

e. Exchange of academic

information and materials; and

f. Other forms of academic

cooperation


Education





Chiang Mai University (CMU)

Project: Academic Cooperation in

Education and Research:

a) Exchange of students

b) Exchange of professors, research

scholars and staff

c) Exchange of scientific materials,

publication and information

d) Joint research and other activities

within the range of interest of

both universities

Implementing unit: College of Home

Economics


9 Memorandum ng Kasunduan sa

Pagitan ng Unibersidad ng

Pilipinas Diliman at ni Dr.

Clemen C. Aquino

Project: Kwentong Bayan:

Pagbabalangkas ng mga Piling

Usapin Kaugnay ng

Kapaligiran, Kapaniwalaan, at

Kaunlaran (KB-KKK)

Implementing Unit: Sentro ng

Wikang Filipino (SWF)

Duration: Labindalawang (12) buwan

Amount: P216,000.00 (from UP

Endowment Fund for Research on

Wika)


31 | Page

The Board NOTED the following:

A. Delegated authority to the President, subject to INFORMATION of the Board

1. Request for changes in the Academic Calendar for Second Semester, 2014-2015

of UP Manila due to suspension of classes brought about by the Papal Visit of

Pope Francis:

From To

General Registration 12-14 Jan, Mon-Wed No Change

15-16 Jan, Thu-Fri 20-21 Jan, Tue-Wed

Start of Classes 19 Jan, Mon 20 Jan, Tue

2. Contracts/Agreements

(Delegated Authority to the President subject to information of the Board [cost not exceeding P75

Million Pesos, 1286th BOR Meeting, 28 February 2013])

Note: These agreements have gone through the standard University processes from the Constituent

Universities (CUs) concerned and the University System. In cases where there were

irregularities in the processes, the documents were returned for review of or to exact

compliance by the concerned.

CU

Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION

UP

Diliman

1 Deed of Donation between the


(Donee) through the UP

Engineering Research and

Development Foundation, Inc.

(UPERDFI) and Ildefonso Medina

and Teresita Calupitan-Medina

(Donors)

Project: Establishment of

the Soy and Tess

Medina Professorial

Chair in Computer

Science, College of

Engineering

Amount: P72,000.00 per

year for five (5) years

Effectivity: Academic Year

2014-2015 and

committed to donate

same amount every year

for five years

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD


32 | Page

UP

Diliman




Engineering Research and

Development Foundation, Inc.

(UPERDFI) and the Borland

Development Corporation


two (2) The Vicente and

Juanita Hao Chin

Professorial Chair in

Engineering

Amount: P120, 000.00 per

year for the first chair

and P72,000.00

For the second chair

Effectivity: Academic Year

2014-2015 and

committed to donate

same amount every year

for five years

UP

Manila




Foundation, Inc. and Dr. Enrique

Sajor (Donor)


the Nelinda Untalan

Sajor Professorial Chair,

College of Nursing

Amount: USD 30,000

A. Request of UP Diliman to purchase 18 motor vehicles for its various units in the

total aggregate amount of P13,100,000.00

15 units – Sedan

1. Office of the Vice Chancellor for Academic Affairs

2. Office of the Vice Chancellor for Administration

3. Office of the Vice Chancellor for Research and Development

4. Office of the Vice Chancellor for Student Affairs

5. Office of the Vice Chancellor for Community Affairs

6. Office of the University Registrar

7. Information Office

8. Legal Office

9. Business Concession Office

10. College of Social Sciences and Philosophy

11. University Main Library

12. Office of Extension Coordination

13. Office of Campus Architect

14. Office of Student Scholarship Services

OTHER MATTERS


33 | Page

15. Human Resource Development Office

One (1) Van

16. Office of University Registrar

One (1) Utility Van

17. University Food Service

One (1) Sedan

18. School of Urban and Regional Planning (SURP)


B. Request of UP College of Law to purchase four (4) motor vehicles for the use of the

Law Complex in the total amount of P4,990,000.00

Funding shall be from the funds of the UP Diliman, College of Law – Law

Center. Details are as follows:

Item

Specifications

Price per

vehicle

No. of

vehicles

Total PhP

Service

vehicle

8 seats,2.5 liter,4

cylinder etc.

1,166,000 2 units 2,332,000

Commuter

van

11 seats, 205

liter diesel, etc.

1,329,000 2 units 2,658,000

4,990,000

Maintenance and repair costs of existing vehicles that will be replaced by the

four units are exceedingly high. Fuel consumption is too inefficient, since the vehicles

were purchased in 1999.


C. Draft Contract of Lease (Renewal) between the University of the Philippines and

the Philippine Institute of Volcanology and Seismology (PHIVOLCS)

The 20-year Contract of Lease between UP and the Philippine Institute of

Volcanology and Seismology (PHIVOLCS), notarized on 04 October 1994, expired

on 03 October 2014.

The UP Legal Offices [UP Diliman Legal Office (DLO) and Office of the Vice

President for Legal Affairs (OVPLA)] and the UP Office of the Vice President for

Development (OVPD) have incorporated the inputs of PHIVOLCS.

A copy of the Draft Contract of Lease is on file at the OSU Records.



34 | Page

D. Request of UP Los Baños for authority to use 69.9998 hectare area as Special

Economic Zone for at least 25 years

UPLB would like to clarify that the entire 155.8 hectare area will remain as the

UPLB Science and Technology Park (S&T Park) in accordance with the revised

Land Use Plan approved by the Board of Regents at its 1224th meeting on 28

September 2007. Use of the 69.9998-hectare portion of the S&T Park as Special

Economic Zone (SEZ) will effectively promote technology utilization and economic

development. Based on the survey plan, this portion is a contiguous area and

identified as Lot D-1, PSD-24950 as covered by TCT NO. T-37917.

The summary of changes in the land area, including maps and a historical

timeline of UPLB’s application as special economic zone from 2007 to present are

on file at the OSU Records.


1. Student Regent Macuha informed the Board that he received a letter from the

Chairperson of the UPLB University Student Council asking for deferment of the

matter because they claimed that the students were not consulted. Student Regent

Macuha also requested for deferment from the Board because he did not have

enough time to study the proposal since the pertinent documents were only sent to

him the night before the meeting. He said that the UPLB team may proceed with the

presentation but he moved that Board action be deferred until the proposal has been

studied well. He does not want to be put in the situation where his constituents may

flag him about some issues to which they were not consulted.

2. Student Regent Macuha also recalled that the Board has an option to defer its action

on agenda matters that needed more time for further study.

3. According to VP Zamora, the proposal has been in the works since 2007 and the

request was consistent with the BOR-approved Land Use Plan. In the Land Use

Plan, a total of 155+ hectares was designated as the S&T Park and applied for

PEZA accreditation. However, an area of only 69.9998 hectares has been

considered for approval by PEZA as an SEZ. What PEZA needs now for the

issuance of a Presidential Proclamation designating the area as an SEZ is a

reaffirmation of approval by the UP Board of Regents for the use of the area as an

SEZ.

4. VP Zamora added that in the process of applying for PEZA accreditation, much

study of the area has been done, including the conduct of a socio-economic survey.

She pointed out that delaying the UP Board action further would mean postponing

the possible financial gains for UPLB from the development of the area.

5. President Pascual wanted to understand the concern of the UPLB students about the

SEZ. Student Regent Macuha said that essentially, the students were worried that

another Technohub-type development might be approved and for them, this would

be of questionable legitimacy in an academic institution. Students believed that the

areas under the Land Use Plan must be used for academic purposes.


35 | Page

6. President Pascual reiterated the point of VP Zamora that the Land Use Plan of UP

Los Baños had been approved years ago and that the area in question had been

designated for use as S&T Park with PEZA accreditation as being proposed now.

7. Student Regent Macuha pointed out that he was only asking for more time to

consult his constituents because he believed that it was a sensitive case for UPLB.

President Pascual explained that the responsibility for consultation is normally with

the Administration of the University and not with the Sectoral Regents. He said that

the Sectoral Regents sit on the Board to provide the perspectives of their respective

sectors in the Board’s decision making process. He does not see any basis for

questioning the use of an area in UPLB for a purpose that is in consonance with the

Land Use Plan approved by the Board.

8. Chair Licuanan said that it may have only been during the term of Student Regent

Macuha that consultation was not done because of the turnover from the previous

Student Regent. The matter may have been discussed quite adequately in the past

during the time of other Student Regents. Student Regent Macuha may not be held

accountable for everything the Board does because it had been started by past Board

members.

9. Student Regent Macuha reiterated that his motion was based on the past agreement

that for sensitive issues, the Board agreed that it may be deferred to give the

members of the Board more time to comprehend the matter fully.

10. As mentioned by Vice President Zamora, Chancellor Sanchez explained that the

consultation process had already been done before. Consultations with the

municipal government of Los Baños and with the concerned barangays had been

carried out. All requirements of PEZA had been satisfied and the process was now

at the point where only the approval of the Board is needed before the Philippine

President finally signs the Presidential Proclamation.

11. In response to the Staff Regent’s query on the current use of the land, Dr. Supangco

said that most of it is being used as a grazing area for cattle. There are about four (4)

or five (5) buildings there including the Technology Business Incubator (TBI)

building constructed by DOST. There are also some areas planted for rice research.

The nearby community, which was also consulted as part of the PEZA requirement,

is situated outside the boundary of the University.

12. Based on documents, Regent Albarracin said that the 155 hectares of the UPLB

Science and Technology Park approved by the Board in the past was intended for

science and technology enterprises and the SEZ would just be around 60 hectares

out of the total area. One of the advantages of PEZA accreditation is gaining

government incentives. In addition, with PEZA accreditation, the area would attract

more enterprises faster than without it.

13. Chancellor Sanchez said that the technologies that would come from the SEZ would

help greatly the research functions of the University. It would be an Industry-

Academe Partnership that could benefit UP scientists and Industry experts.


36 | Page

14. Student Regent Macuha requested for the summary of the consultation and the

Environmental Compliance Certificate. He asked whether the UPLB constituents

(e.g., faculty, REPS, and administrative staff) were consulted regarding the proposal

because he did not notice it in the timeline provided to the Board.

15. Chancellor Sanchez explained that the consultation of all stakeholders, e.g., faculty,

REPS, and administrative staff, was done when the Land Use Plan was undergoing

approval process. The Environmental Compliance Certificate was already evaluated

by PEZA.

16. Secretary De Las Llagas explained that the documents were sent electronically to

the Board on 23 January 2015. However, the Secretariat only realized that the last

document pertaining to UPLB Special Economic Zone failed to attach when Student

Regent Macuha informed them about it the night before the meeting. She

apologized to the Student Regent for the lapse.

17. Student Regent Macuha clarified that he was not putting the blame on anyone

because he also realized the failure in attachment quite late also. He was just asking

for more time for consultations (e.g., University Student Council or different

College Student Councils, Academic and Workers Unions) before deciding on the

matter. Staff Regent Ramirez said that as Sectoral Regents, they have the duty to at

least hear from their respective constituents.

18. President Pascual pointed out that in the letter from the Chairperson of the UPLB

Student Council, the Council’s position on the matter was very clear. It does not

want the area to be developed as an SEZ. Given this, the Board should be able to

consider this view and make a decision. He did not think that further consultations

would change the Council’s position.

19. Student Regent Macuha clarified that the Chairperson of the UPLB Student Council

was asking for deferment when he said in the letter that “on behalf of the University

Student Council, I appeal to the BOR to defer the discussion of this matter,

primarily because it is not under the democratic consultation among the student

body. We believe that matters such as this do not concern only our administrators

but also the entire student population”.

20. President Pascual said that the proposal before them was just implementing the

Land Use Plan, nothing new was being introduced. He emphasized that UP is an

ongoing concern. It could not progress if it keeps restarting the process whenever

there is a change of people occupying certain positions.

21. Chair Licuanan said that on one hand, she wanted to ask the proponents to defer for

the next Board meeting but on the other hand, she saw this pattern several times in

the past. She asked the Sectoral Regents to find that balance because they cannot be

held accountable for things that were done before their term and the Board cannot

reinvent the wheel every time there is a new representation. The Sectoral Regents

should not allow themselves to be always pressured by their constituents because

she felt the pain of having to postpone action on controversial issues because of

going through a process which was already completed before.


37 | Page

22. Staff Regent Ramirez said that when the Board discussed the Guidelines and

Principles for the UP Master Development Plan, the Sectoral Regents also requested

for a deferment at that time because the position of the group she was representing

was very negative. Aside from having a discussion with the group, she also

thoroughly read the materials. Come decision time, she voted “for” even if the

position of the group was negative because in the end, she has a free mind. However

in this case, she said that the constituents did not hear anything about it yet.

23. President Pascual requested Dr. Supangco to brief the Board on the extent of the

consultation process that had been undertaken in developing the project.

24. As part of the requirement of PEZA, the project underwent numerous consultations

with the barangay, communities, municipal government, and even in the

Sangguniang Bayan of Los Baños. Inside UPLB, several consultations were done

initially because of the Land Use Plan. This was before the application for PEZA

accreditation. The area decreased from 155 hectares to about 70 hectares because

most of the land areas within UPLB did not have title and PEZA did not want to

accredit areas without titles. The area is about 5 kilometers away from the main

campus. Currently, it is a barren area with just a few spots being irrigated and

planted to rice.

25. Regent Senator Cayetano understood that the project has gone through a long

process and if in fact the Land Use Plan and all the other presentation made to

previous members of the Board were already fully discussed, then all that is being

made known to the current Board was for the final approval. In that case, she

respected the decision of her predecessors but it would also be prudent for her to be

able to study and to know more information about it. One meeting was reasonable

because the Board meets on a monthly basis.

26. VP Zamora said that one month matters to development. As VP for Development,

the pressure to develop idle lands was on her shoulders. The papers are already in

Malacañang just waiting for the single approval from the Board and the Philippine

President signs it. PEZA has a very rigid and a very rigorous process and the paper

work is really tremendous. She appealed to the Board to trust that her team has

studied the project very well.

27. Regent Albarracin suggested that the Board approve the project when Minutes have

to be approved next meeting, the issue may be re-opened and the decision of the

Board may be reversed. Chair Licuanan said that it was part of her frustration when

a decision of the Board would be re-opened after having lengthy discussions for

several meetings.

28. Chancellor Sanchez appealed to the Board not to delay the project anymore in order

to transform the development concept into reality. He had seen the process proceed

since 2007 as former UPLB Vice Chancellor for Planning and Development and he

can assure the Board that the project had gone through all the concerns of the

Student Regent. He appealed to the Board to help make the project happen.

29. Regent Senator Cayetano said that the point that the project was already pending for

eight (8) years was well taken but it does not become a burden of the current Board


38 | Page

to hasten the process. It is the duty of the Board to vote and not to delay it further.

Should the Board decide to continue the discussion at the next meeting, she would

take offense if someone would say that the Board delayed it further because she was

very particular about acting swiftly. Inasmuch as she wanted to move things, she

also wanted to know what she was approving.

30. Chair Licuanan asked the team if they could make that quick presentation for the

benefit of everybody. The team of Chancellor Sanchez complied.

31. Chair Licuanan also informed the Board about the document showing the decision

of the Board on 28 September 2007 when the Land Use Plan was brought to the

Board for approval. The main comment of the Board of Regents then was that the

proposed zone must comply with the UPLB Land Use Plan and if not, amendment

to the plan must be done with proper approval from the Board.

32. Secretary De Las Llagas believed that the possible student concern then would be

the field site of the College of Agriculture students because they were expected to

conduct experiments and research in that particular site.

33. Chancellor Sanchez said that there are experimental fields near the campus which

are along Pili Drive in a road going directly to IRRI. Due to the distance, students

usually do not hold laboratory classes or conduct experiments there. In other words,

the project will not affect any laboratory field areas of students.

34. As for research, there is enough land area for the students at the other side of the

Institute of Plant Breeding (IPB), the land occupied by the lease of IRRI but not

used by IRRI. It was the 20-hectare area that the Philippine Rice Research Institute

was asking from the IRRI-leased area once it gets renegotiated.

35. Student Regent Macuha said that there are barangays adjacent to the area for

consideration. He asked the comments of the communities there.

36. Dr. Supangco said that the community was actually excited about the project

because as required by PEZA, employment must be prioritized for the people

around area. On the other hand, the S&T Park would be for research. The IPB is

there; it used to be called the Marcos Science Complex but not much development

had been done. Then DOST built the Technology Based Incubator (TBI) center

consisting of about three (3) buildings. During the time of President Ramos, they

built one more building which was underused with only two (2) people occupying

it. The University then decided to use this building to house the Science Park, TBI,

and the Intellectual Property Office. These are what UPLB has in the area now.

37. The plan is to get locators to come in and establish their business there with the

intent of exposing the faculty and students to the technologies to be developed by

the University and at the same time allow them to participate in learning. Several

locators have already expressed interest in the area but they are waiting for

incentives from PEZA accreditation.


39 | Page

38. Regent Gonzalez-Montinola noticed that the Chancellor actually has the authority to

sign the lease contract. Dr. Supangco explained that it is only for lot areas with at

most one (1) hectare.

39. Regent Senator Cayetano thanked the team for the presentation. She would like it to

be very clear, and if possible make it into agreements, that as potential investors

would be looking at the incentives available to them, the University would also be

looking at the exposure of the students to technologies and opportunities for

research. This would send a clear message to the students that their concern is

equally important to the Board.

40. In the timetable, Regent Senator Cayetano noticed that the management of the S&T

Park will be placed under UPLB Center for Technology Transfer Entrepreneurship

(CTTE). She sought clarification on what exactly is the role of UP in the

management of the STP and to what extent is the UP CTTE involved. She

remembered that this was one of the concerns of the Student Regent with the UP

Administrators as it might divert much of its time away from research and

publication.

41. Chancellor Sanchez explained that the management body or CTTE’s mandate is to

get or identify a planner for the 69.9998 hectare area in order for developers to

come in. Based on PEZA, the University can also participate in identifying potential

locators.

42. Regent Senator Cayetano was happy to hear that UP is involved in the management

but to a certain extent, she wanted them also to have free time for the academics.

43. Staff Regent Ramirez sought clarification on whether the UP researchers would also

be involved in the activities at the S&T Park since the locators may mostly be from

private companies. Chancellor Sanchez said that it may be a direct formal

relationship in terms of research. This would also increase the academic and

industry partnership in UPLB.

44. Chair Licuanan advised that for UP to truly enhance the academic life and research

capability of the University, there is a need for careful planning and forming clear

agreements. She suggested getting the help of the UP scientists to help achieve that.

45. Student Regent Macuha shared the same vision for the project as Chair Licuanan

but what he was getting from the discussion was the indirect impression that it is the

prerogative of the locators to employ UP researchers. Even the need for the

expertise of UPLB Professors will be an option for the locators. Beyond income, he

asked what UP can gain from the partnership.

46. Staff Regent Ramirez followed up on the implication of the experimental farms

especially that it would be agricultural experimentations involving chemicals and

other harmful substances to the people in the surrounding areas.

47. Vice President Zamora clarified that what is being requested of the Board is

approval to use the land area as a special economic zone. The development plan for


40 | Page

the area is still at the next stage in which it will come back to the Board for

consideration and approval.

48. In the timeline, Student Regent Macuha noted that as early as 27 April 2009, PEZA

had identified that there should be an endorsement from the host local government

unit and it was submitted to them on 27 April 2009. The endorsement was released

on 28 March 2011. It took the local government that long to study the project but his

request of one month deferment would not be granted.

49. Regent Gonzalez-Montinola suggested asking VP Zamora regarding the urgency of

the project and the implication of postponing Board action.

50. VP Zamora said that everything is urgent in development. Every parcel that has

high potential for development and is left undeveloped does not bring a good image

to the University. As VP for Development, one month, one day or one hour for her

is significant.

51. Regent Senator Cayetano moved that the Board act on the matter. She was

comfortable making a decision as long as the Board gets periodic updates and can

continue to ask questions at any stage in the process.

52. President Pascual assured the Student Regent that the approval will only be for the

purpose of getting the proclamation from Malacañang that the area be declared as an

SEZ. The next step is to decide on how to better utilize the SEZ. The Board will be

asked again to approve how the development should proceed.

53. Staff Regent Ramirez said that she had high respect for the committee and the

people involved in the preparations of the documents for the last eight (8) years.

However, she was also requesting for a little more time for the UPLB constituents to

consult and be consulted by the Chancellor and the people who prepared the

documents. This would help in clarifying that this particular project is for the good

of the University and the country.

54. President Pascual said that the fundamental question to ask is whether special

economic zones are good for the country. The government has a policy of

supporting special economic zones.

55. Based on the documents presented, Regent Gonzalez-Montinola has noted that both

the use of the area as Science and Technology Park and as a Special Economic Zone

has already been approved by the Board before as part of the Land Use Plan. The

Board now was only formalizing the approval of utilizing the given specific land

area as PEZA-accredited special economic zone.

56. Chair Licuanan said that the Board can decide in two ways. The first was to vote on

whether the decision can be made that day or defer it until the next Board meeting.

The other was to vote on the decision of the Board on the proposal.

57. Majority of the member Regents were in favor of making a decision on that day and

all of those who voted in favor voted to approve the request of UPLB for authority

to use the 69.9998-hectare area as Special Economic Zone for at least 25 years.


41 | Page

58. Regent Senator Cayetano said that the reason why she voted to decide on that day

and voted to support the project was because there will be continuous updates to the

Board.

59. Student Regent Macuha clarified that his objection was not against the project per se

but on procedural matter. Staff Regent Ramirez abstained from voting.


E. Nominees for the vacancy in the UP Board of Regents to be recommended by

the Board of Regents to the Philippine President


1. President Pascual said that the UP System received three nominations for the vacant

position in the UP Board of Regents. The nominees are Atty. Federico Agcaoili,

former President of the Philippine Bar Association; Dr. Georgina Encanto, former

Dean and faculty member at the College of Mass Communication; and Atty. Willy

Gaa, retired Ambassador to the United States and China.

2. Student Regent Macuha was copy furnished an email sent by Senator Angara to the

President recommending Atty. Lazatin to the position and he wanted to know what

happened to the nomination. President Pascual said Atty. Lazatin withdrew from his

nomination.

3. When Regent Gonzalez-Montinola asked about the correct process, President Pascual

explained that under the UP Charter, the three (3) other Regents will be appointed by

the President of the Philippines with consideration of the Board recommendation. He

was not sure whether it is similar to the appointment of National Artists and National

Scientists wherein the President has to select from the list of nominees.

4. Chair Licuanan said that in the past, specific colleges have sent their

recommendations independently to the President. As Chair of the Board, she had

likewise sent recommendations independently to the President. In this case, Chair

Licuanan believed that a word from the Board would help.

5. Regent Senator Cayetano asked about specific qualifications President Pascual might

want to add into the dynamics of the Board because all three nominees are highly

qualified. President Pascual believed that all three nominees are recommendable for

the position.

6. Regent Albarracin felt that the Chair and the President can at least rank the nominees

for the consideration of President Aquino. Otherwise, all the politicians in

Malacañang will have their time to lobby.

7. The Board agreed to rank the nominees in the following order of priority:

1. Retired Ambassador Willy C. Gaa

2. Dr. Georgina R. Encanto

3. Atty. Federico R. Agcaoili


42 | Page

8. Given the recommendation of the Board, Regent Gonzalez-Montinola asked whether

they would be precluded from sending additional recommendations. Chair Licuanan

said no because Malacañang would take in other recommendations from various

sources and some will be weighed heavily than others.


F. Request of President Alfredo E. Pascual for authority to travel to Hangzhou,

China from 26-27 March 2015 to attend the 4th ASEM Rectors’ Conference

(ARC4)

The President requests permission to travel on official time to Hangzhou, China

from 26-27 March 2015, exclusive of travel time, to attend the 4th ASEM Rectors’

Conference (ARC4) with the theme “University-Business Partnerships: Asia and

Europe Seeking 21st Century Solutions”.

The Organizers will provide 3 days hotel accommodation. From UP, the

President would like to request return airfare, pre-travel allowance, cost of

unsponsored meals and allowance intended for incidentals, all to be taken from UP

International Linkages Fund, plus his salary during the period.

The President also requests permission to use official passport and be exempted

from payment of travel tax.


oo0oo

ADMINISTRATIVE

ORDERS

MEMORANDA

BOARD OF REGENTS

Hon. PATRICIA B. LICUANAN, Chair

Chair, Commission on Higher Education

Hon. ALFREDO E. PASCUAL, Co-Chair

President, University of the Philippines

Hon. PIA S. CAYETANO Chair, Senate Committee on Education, Arts and Culture

Hon. ROMAN T. ROMULO Chair, House Committee on Higher and Technical Education

Hon. PONCIANO E. RIVERA, JR.

President, UP Alumni Association

Hon. MAGDALENO E. ALBARRACIN, JR.

Member

Hon. GIZELA M. GONZALEZ-MONTINOLA

Member

Hon. LOURDES E. ABADINGO

Faculty Regent

Hon. NEILL JOHN G. MACUHA

Student Regent

Hon. ANNA RAZEL L. RAMIREZ

Staff Regent

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. ALFREDO E. PASCUAL, MBA

Doctor of Pedagogy (honoris causa)

President

Prof. GISELA P. CONCEPCION, PhD

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO, IMSME

Vice President for Planning and Finance

Prof. MARAGTAS SV AMANTE, PhD

Vice President for Administration

Prof. ELVIRA A. ZAMORA, DBA

Vice President for Development

Prof. J. PROSPERO E. DE VERA III, DPA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY, LLB, MNSA

Vice President for Legal Affairs

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

*******

CONSTITUENT UNIVERSITIES

PROF. MICHAEL L. TAN, PhD

Chancellor, UP Diliman

PROF. FERNANDO C. SANCHEZ, JR., PhD

Chancellor, UP Los Baños

PROF. CARMENCITA D. PADILLA, MD

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas

PROF. GRACE J. ALFONSO, PhD

Chancellor, UP Open University

PROF. SYLVIA B. CONCEPCION, PhD

Chancellor, UP Mindanao

PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio

PROF. LIZA D. CORRO, LLB

Dean, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas

MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the Board of Regents

(Professor of Public Health, UP Manila)

Virginia R. Ocampo MSc., PhD

Assistant Secretary of the University (Professor of Entomology, College of Agriculture, UPLB)

S T A F F

Ms. Carla V. Noroña Executive Assistant III

Ms. Rosalinda G. Navaja

Board Secretary III

Ms. Mary A. Espejo Administrative Officer V

Ms. Anna Marie R. Demeterio

Administrative Officer V

Ms. Jovita P. Fucio Board Secretary II

Ms. Karisha Anne E. Cruz

Researcher

Ms. Candelaria A. Bachini Senior Administrative Assistant I

Ms. Zenaida A. Ballarta

Senior Administrative Assistant 1

Ms. Marissa P. Guzman Administrative Assistant V

Mr. Glenn D. Bilbao Administrative Officer I

Mr. Jose Jude A. Yapit

Administrative Assistant II

Mr. Dante C. Ceguerra Administrative Assistant II

Mr. Cenon E. Maximo

Administrative Assistant I

Mr. Cesar R. Nilo Administrative Assistant I

Ms. Virginia A. Olivera

Administrative Aide IV

Mr. Angelito A. Santos Administrative Aide IV

Mr. James M. Aliwalas

Driver

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The University of the Philippines GAZETTE

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Prof. Lilian A. De Las Llagas

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