the university of texas at dallas · 2020. 8. 18. · the university of texas at dallas academic...

*Speaker **Secretary *** Vice-Speaker

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION UNIVERSITY

The University of Texas at Dallas

Academic Governance 800 West Campbell Road, AD 23, Richardson, TX 75080-3021 (972) 883-4791 FAX (972) 883-2276

August 17, 2020 TO: Academic Senate Members FROM: Office of Academic Governance Chris McGowan, Academic Governance Secretary

RE: Academic Senate Meeting

The Academic Senate will meet Wednesday, August 19, 2020 at 1:00 p.m via MS Teams Meetings. Please bring the agenda packet with you to this meeting. If you cannot attend, please notify me at [email protected] .

xc: Richard Benson Juan Gonzalez Serenity King Brooke Schafer, SC President Hobson Wildenthal Calvin Jamison Abby Kratz Ayoub Mohammed, SG

President Inga Musselman Larry Redlinger Deans Hope Cory, SG Vice-President Jessica Murphy Gene Fitch Chief Larry Zacharias

2020-2021 ACADEMIC SENATE Ackerman, Robert Ferraris, John Menon, Syam Ali, Ashiq Files, Rebecca Murthi, BP Anderson, William Fumagalli, Andrea Ohsawa, Tomoki Balsara, Poras Goodrich, Mary Beth Pickett, Elizabeth Barnes, Ashley Greer, Erin Prakash, Ravi * Beron, Kurt Gupta, Gopal Prasad, Shalini Bhatia, Dinesh Hasenhuttl, Maria Radhakrishnan, Suresh Boots, Denise Hefley, William** Ramakrishna, Viswanath Bradbury, Judd Hooshyar, M. Ali Reichert, Carolyn Brandt, Patrick Huxtable-Jester, Karen Schwark, Gayle Brown, Matthew Islam, Naser Scotch, Richard *** Brussolo, Monica Izen, Joe Spiro, Stephen Chandler, Adam Kesden, Michael Thompson, Tres Chandrasekaran, R. Kim, Tae Hoon Veras de Souza, Christine Chen, Jianqing Kumar, Nanda Warren. Shilyh *** Daescu, Ovidiu Lumley, David Dess, Greg McCaskill, John Dragovic, Vladimir McNulty, Angela

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWRiNjU5MjItMTI0MC00MDQ1LTg3ZWItNTNiYWY1NDFiODJj%40thread.v2/0?context=%7b%22Tid%22%3a%228d281d1d-9c4d-4bf7-b16e-032d15de9f6c%22%2c%22Oid%22%3a%224cb6d87b-3649-451f-823a-c38ddfba750f%22%7d

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWRiNjU5MjItMTI0MC00MDQ1LTg3ZWItNTNiYWY1NDFiODJj%40thread.v2/0?context=%7b%22Tid%22%3a%228d281d1d-9c4d-4bf7-b16e-032d15de9f6c%22%2c%22Oid%22%3a%224cb6d87b-3649-451f-823a-c38ddfba750f%22%7d

mailto:[email protected]

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION UNIVERSITY

The University of Texas at Dallas

Academic Governance 800 West Campbell Road, AD 23, Richardson, TX 75080-3021 (972) 883-4791 FAX (972) 883-2101

AGENDA ACADEMIC SENATE MEETING

August 19, 2020

1. CALL TO ORDER, ANNOUNCEMENTS & QUESTIONS Ravi Prakash

2. APPROVAL OF THE AGENDA Ravi Prakash 3. APPROVAL OF MINUTES Ravi Prakash 4. SPEAKER’S REPORT Ravi Prakash 5. THECB/SACSCOC Legislative Updates Serenity King

6. TXCFS/FAC REPORT Ravi Prakash and Bill Hefley

7. Student Government Report Hope Cory

8. Staff Council Report Brooke Schafer

9. Revisions to Spring 2021 Academic Calendar Richard Scotch

10. Update on Pilot Year of Lead UTD Serenity King

11. Policy Update: UTDBP3036 Compensation of Research Participants Bart Rypma and Amanda Boone

12. Approval of Committee Reports Bill Hefley

A. Advisory Committee on the University Budget B. Committee on Qualifications of Academic Personnel (CQ) C. Committee on Educational Policy (CEP) D. Committee on Parking and Transportation E. University Sustainability Committee

13. Student Success Center Presentation Marie Schier

14. Adjournment Richard Benson

ACADEMIC SENATE MEETING ITEM #3

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UNAPPROVED AND UNCORRECTED MINUTES These minutes are disseminated to provide timely information to the Academic Senate. They have not been approved by the body in question, and, therefore, they are not the official minutes.

ACADEMIC SENATE MEETING July 15 ,2020

Present: Richard Benson, Rafael Martin, Inga Musselman, Robert Ackerman, Ashiq Ali, Poras Balsara, Ashley Barnes, Kurt Beron, Dinesh Bhatia, Denise Boots, Judd Bradbury, Patrick Brandt, Mathew Brown, Monica Brussolo, Adam Chandler, R. Chandrasekaran, Jianqing Chen, Ovidiu Daescu, Vladimir Dragovic, Rebecca Files, Marybeth Goodrich, Gopal Gupta, Maria Hasenhuttl, William Hefley, Mohammad Hooshyar, Karen Huxtable- Jester, Naser Islam, Joe Izen, Michael Kesden, Nanda Kumar, John McCaskill, Angela McNulty, Syam Menon, B Murthi, Tomoki Ohsawa, Elizabeth Pickett, Ravi Prakash, Shalini Prasad, Suresh Radhakrishna, Carolyn Reichert, Gayle Schwark, Richard Scotch, Tres Thompson, Christine Veras de Souza, Shilyh Warren

Absent: , Will Anderson, Greg Dess, John Ferraris, Andrea Fumagalli, John Gamino, Erin Greer, Viswanath Ramakrishna, Stephen Spiro,

Visitors: Katrina Adams, Naofal Al-Dhahir, Frank Anderson, Gregory Ballew, Jillianne Brandenburg, Timothy Bray, Mehmet Candas, Gregory Ballew, Chadwick Best, Rod Bishop, Patrick Bray, Courtney Brecheen, Valerie Brunell, Michael Carriaga, Wun Chiou, Susan Chizeck, Melanie Cleveland, Melinda Colby, Darren Crone, Greg Diekmann, Paul Diel, Brian Dourty, Diane Durant, Colleen Dutton, Alexander Edsel, Naomi Emmet, Crystal Engineer, Katharyn Evans, Qin Fang, Frank Feagans, Baowei Fei, Massimo Fischetti, Pamela Foster Brady, John Ferraris, Andrea Fumagalli, Juan Gonzalez, John Gooch, Ted Harpham, James Harrington, Leigh Hausman, Shelby Hibbs, Himberly Hill, Shayla Holub, Julia Hsu, D.T. Huynh, Calvin Jamison, Scott Janke, Marilyn Kaplan, Michael Karich, Sheila Kelly, Neha Khan, Dohyeong Kim, Tae Hoon Kim, Carie King, Serenity King, Abby Kratz, Murray Leaf, Sou Fong Leaney, Ingrid London, Kathryn Lookadoo, Christina McGowan, Victoria McCrady, , Jennifer McDowell, Marco Mendoza, Roxanne Minnish, Sarah Moore, Jessica Murphy, Ramachandran Natarajan, Josef Nguyen, Christi Nielsen, Mehrdad Nourani, Sanaz Okhovat, Dawn Owens, Joseph Pancrazio, Terry Pankratz, Adam Perry, Adam Perry, Bill Pervin, Nithya Ramachandran, Melissa Ray, Michael Rebello, Amanda Rockow, Julio Sadorra, Ellen Safley, Monika Salter, Brooke Schafer, Michael Seelinson, Tim Shaw, Gloria Shenoy, Xiaoyan Shi, Scott Simpson, Margaret Smallwood, Amanda Smith, Melanie Spence, Sara Spiegler, James Stallings, Tim Steiner, Timothy Stephens, Amandeep Sra, Kuei Sun, James Szot, Stephanie Taylor, J.D. Thomas, Brent Tourangeau, Vy Tang, Mary Jo Ventis, Josephine Vitta, McClain Watson, Nathan Williams, Tonja Wissinger, Larry Zacharias,

1. Call to Order for the Academic Senate Meeting and Announcements – President Benson President Benson called the meeting to order at 1:00 PM. President Benson addressed the ICE regulations that were rescinded on July 14, 2020, but caused a great deal of turmoil for the past two weeks. If these regulations had been put into effect, our university would have been forced to provide online instruction for every international student, but also an in-person component, which would have been difficult. This would have required the students to transfer to another university or


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return to their home country and continue their studies there. This situation affected not only our university but all universities in the country. UT Dallas planned for possible outcomes, which included coordinating with UT System and Chancellor Millken. This assured that all UT System schools had the same protocol. The university also signed onto an ACLU statement to the Department of Homeland Security (DHS); which included over 450 universities. President Benson also wrote letters to the two US Senators from Texas, and local representatives from the House of Representatives explicitly asking for them to rescind the ruling; however, that is now moot as the regulations from the DHS were rescinded. A concern had been raised as to why there was not a lawsuit filed against the regulations, to which President Benson advised the Senate members that in the state of Texas a public university does not have the authority to do that. It could only be done if the Attorney General initiates the suit or gives permission; however, private universities are free to sue if they wish. For now, our international students are safe, and the university will move forward. The ISSO was commended for all their hard work during the trying times. The floor was opened to questions. There were none.

2. Approval of the Agenda

Richard Scotch moved to add the resolution from the “Living our Values” committee and the remote learning concerns and approve the amended July 15, 2020 Academic Senate agenda. Bill Hefley seconded the motion. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

3. Approval of the Minutes R. Chandrasekaran moved to change B Murthi from “visitor” to “member”, and correct the spelling of Monica Brussolo’s name, and approve the amended June 2020 Academic Senate minutes. Syam Menon seconded the motion. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

4. Speaker’s Report – Ravi Prakash 1. Speaker Prakash has spent the past week dealing with the possible consequences of the ICE

regulations. He sent a letter to all of the faculty on this important issue encouraging them to become mobilized. For the most part, he received positive feedback, but he did receive criticism from some colleagues who felt that he was inserting his political opinions, and that he should refrain from doing so as Speaker of the Faculty. It has been alleged that by doing so he is exploiting his position, and should not abuse the position to promote his own political agenda. Speaker Prakash responded that he respects all opinions and he respected all who took the time to respond be it positive or negative. The fact that one responded showed that the faculty were engaging in discussion, if all spoke in the same voice UT Dallas would not be the vibrant community that it is. It was not Speaker Prakash’s intent to express his political views when he sent out the email, but to answer many colleagues’ questions of what the Academic Senate was going to do in regards to the issue, which was ‘We will discuss it in the July 2020 Academic Senate meeting.’ A large number of faculty responded that given the immediacy of the situation the university could not afford to wait that long and must act immediately. That is why a draft resolution was put on the website and he requested the faculty to vote upon. Over the past several months there have been multiple


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such resolutions from multiple schools, on multiple topics. Most of them have used a public facing interface, such as Google Docs. Speaker Prakash had concerns with this method as it allows identity spoofing, and therefore went a different route with our university’s resolution. A further concern is that Google Docs is visible to the world, while our method allowed internal deliberation. This was achieved with the help of Secretary of the Senate Bill Hefley and OIT creating a platform where faculty could authenticate their identity and allowed voting without the possibility of someone else voting on their behalf. This also prevented anyone who did not have the credentials from voting. The comments made on the resolution could only be viewed by Bill Hefley and Speaker Prakash. Any comments made would and could not hurt the faculty. There were comments stating the language of the resolution was too weak, and others saying it was incendiary and aggressive. It was noted that the final wording of the resolution would be debated and finalized in the Academic Senate. Speaker Prakash opened the floor to questions. There were none.

2. All other items are on the agenda.

5. SACSCOC/Texas Higher Education Coordinating Board (THECB) Updates – Serenity King Dr. King summarized the handout in the agenda packet, specifically highlighting two items. The committee on work force and success, which sets the agenda for the THECB quarterly meeting, and the Quarterly THECB meeting will be the week of July 20-24, 2020. The THECB staff will be requesting to suspend the ten fields of study that were suppose to go into effect for fall 2020. Those field of study are listed in the agenda packet. The three that would affect our university the most are Computer Science, Econ, and Mathematics. Dr. King stressed that just because they are being suspended does not mean that they could not be acted upon at another time. After Commissioner Keller took office he set up a working group to address the issues with transfers. Dr. James Hallmark, the Vice Chancellor of Academic Affairs, selected three people to represent the 4- year institutions across the state; Dr. King is one. Jacob Farrar, the president and CEO of the Texas Association of Community Colleges also selected three people to represent the 2-year institutions. The working group began in April 2020 and have had roughly a dozen meetings since. The Academic Senate should expect a document from this working group to be circulated by Dr. King shortly. The faculty are encouraged to give feedback. The floor was opened to questions. There were none.

6. FAC/TXCFS Report – Ravi Prakash and Bill Hefley No items to report.

7. Student Government Report – Hope Cory

No representative in attendance.

8. Staff Council Report –Brooke Schafer Staff Council met on July 8, 2020. Dr. Jamison presented the campus readiness plan and Lori Mathews advised the council on COVID-19 resources. Also, the Staff 2020 Care award winners were acknowledged. Voting for the 2020-2021 Staff Council representatives has opened. The


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winners will take office on September 1, 2020. Staff Council will be voting in support of the “Living Our Values” resolutions at their August meeting. The floor was opened to question, there were none.

9. CEP Recommendations – Syam Menon Though CEP did not meet in the month of July, the committee has had quite a few email votes. Syam Menon moved on behalf of CEP to approve the Undergraduate and Graduate Course Inventories and updated Graduate Degree plans. The floor was opened for discussion. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

10. Informational: Revisions Committee Charges- Bill Hefley When the Committee on Committees met they found that many committee charges were in need of updating to reflect current titles and practices. Specifically, the Campus Wellness committee was updated to make it explicit that they work on both physical and mental wellness. As the changes were editorial no vote was required. The Senate members were advised that the edits were made to the Committee on Distance Learning, Committee on Student Scholarships, Campus Wellness Committee, Intellectual Property Advisory Committee, and the University Sustainability Committee. The floor was opened to questions. There were none.

11. Committee Appointment Approvals - Bill Hefley The Committee on Committees moved to approve the appointment recommendations. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

12. Sexual Misconduct Policy – Marco Mendoza Over the past three years there have been lengthy revisions to the Sexual Misconduct policy. On May 19, 2020 the US Department of Education released new guidelines and laws regarding Title IX. The University of Texas at Dallas has until August 14, 2020 to implement those laws. Administration has been working closely with UT System to develop a model policy. Mr. Mendoza brought the policy to the Academic Senate for review. He gave a summary of what was updated since the last revision, how it would affect our campus and opened the floor to questions regarding the policy and discussion. Dr. Warren encouraged her fellow members to research the rationale for the updates, and also the history of the drafts of this policy. She commended Mr. Mendoza for addressing many of the concerns expressed by survivor advocate groups which include the definition of sexual harassment, how cross examination will work, and if it takes place in or outside of the United States. She further requested assurance from the Title IX office that the new process will not erode the rights of the faculty, staff and students. Mr. Mendoza assured Dr. Warren that the Title IX office has created alternative practices to address the different types of behaviors that no longer fall under Title IX. These different types of behaviors will now fall under the Non-Discrimination Policy for faculty/staff and students will fall under the student’s non-discrimination policy. Each will allow for due process and investigation of allegations. The office will continue to do what they have been doing, except their names will change slightly. Bill Hefley requested how “responsible employee” and mandatory reporting would be handled under the new policy. Mr. Mendoza responded that the responsible employee and mandatory reporting was not changed and will continue per Senate Bill 212. The only change will occur once those reports are made. All employees must report incidents, but the method of how those reports are handled will depend on the type of incident. Mathew Brown requested information on how situations where it is student vs faculty/ staff would be handled as there is a different process for students than faculty/staff. Mr. Mendoza noted that the type of process will depend on who the respondent’s category of faculty/


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staff or student. If the respondent is a student, it will go through the student process. If the respondent is faculty/staff, then it will go through the faculty/ staff process. Training will be provided for those faculty, staff and students who wish to be in the Title IX judiciary pool. There will not be any legal repercussions for being a part of this pool. Bill Hefley moved to approve the updated policy. Carolyn Reichert seconded. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

13. Annual Committee Report Approvals - Bill Hefley R. Chandrasekaran moved to approve the Committee Reports for the Academic Program Review Committee, Advisory Committee on Research, Auxiliary Services Advisory Committee, Campus Facilities Committee, Campus Wellness Committee, Commencement Committee, Committee on Educational Policy, Committee on Student Scholarships, Core Curriculum Committee, Faculty Mentoring Committee, Institutional Conflict of Interest Committee, International Education Development Committee, Learning Management System Committee, Radiation Safety Committee, University Assessment Committee, and University Sustainability Committee. Tres Thompson seconded. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

14. Approval of Summer Graduates - Bill Hefley Pertaining to undergraduate students, Bill Hefley moved that: These students have applied for graduation and have been reviewed by the Office of Records. The Office of Records has declared that all of these students will be eligible for graduation upon the completion of the current semester’s work at the necessary levels. I move, therefore, that the Faculty Senate certify these students to graduate upon receipt of final grades, and notification of completion of other requirements, provided that the grades are consistent with the standards for graduation prescribed by this University. I also request that the Faculty Senate certify those students designated as eligible to graduate with honors upon completion of coursework and requirements consistent with the standards for honors at the levels offered by this University. Nasar Islam seconded. There were no questions or discussion. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously. Pertaining to graduate students, Bill Hefley moved that: These students have applied for graduate degrees and have been reviewed by the Graduate Dean. The Graduate Dean certifies that all of these students will be eligible for the degrees indicated upon satisfactory completion of the current semester’s work. I move, therefore, that the Academic Senate certify these students to receive the degrees as indicated upon receipt of final grades and notification of completion of other requirements, provided that the grades received are consistent with the standards for credit prescribed by this University. Nasar Islam seconded. There were no questions or discussion. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

15. Presentation: COVID-19 Survey Report- Office of Assessment In June 2020, Provost Musselman asked the Office of Assessment to create a student and faculty survey in order to create a frame work for the fall 2020 semester schedule. The Office of Assessment presented a power point on their findings. A copy of the presentation is included in Appendix A. The floor was opened for discussion.

16. Resolution on Living Our Values- Rafael Martin


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The Living our Values task force presented a resolution to the Senate for their approval. “The University of Texas at Dallas Academic Senate strongly condemns the observance of Confederate Heroes Day. We support the steps being taken by our university to eliminate any unnecessary reference to this day from our campus website as well as other university publications where it may be referenced. In addition, we support the repeal and replacement of this holiday with a holiday commemorating Texans deserving of the honor.”

Shilyh Warren moved to support and amend the resolution to say,

“The University of Texas at Dallas Academic Senate strongly condemns the observance of Confederate Heroes Day. We support the steps being taken by our university to eliminate any unnecessary reference to this day from our campus website as well as other university publications where it may be referenced. In addition, we call for the removal of this holiday with a holiday commemorating Texans deserving of the honor.”

Nanda Kumar seconded. Speaker Prakash called for unanimous consent. Hearing no objections, the motion carried unanimously.

17. Informational: Elsevier Contract Dean of the Library, Ellen Safley, included a document in the Senate packet regarding negotiating contracts with Elsevier at the UT System level. The UT System Libraries negotiate the contracts every 3-5 years. The libraries feel in the last 18-months there has been a very large groundswell of information about Elsevier and their contracts and the ability moving forward to get more concessions from them; as far as open access, and APB charges, as well as reducing the annual fee that UT Dallas pays every year which is continuing to increase. On average the increase is $20,000- $25,000 per year. Dean Safley wanted to make the Academic Senate, the President and Provost aware of the situation. There have been 27 Texas institutions that want to sign the coalition agreement. Dean Safley recommends that UT Dallas sign the agreement, and noted it is possible that faculty would lose access to Elsevier materials if Elsevier does not come to the table. Dean Safley noted that the faculty would have access to interlibrary loan. The time difference between Elsevier and interlibrary loan is that Elsevier online access provides instantaneous access compared with 12-24 hours for interlibrary loan. The current Elsevier contract will expire in January 2022. Faculty would have access to all journals before that date, but not after.

18. Informational: Remote Proctoring/ Accessibility in e-Learning – Karen Huxtable-Jester and

Darren Crone The Committee on Effective Teaching has learned that there is an alternative online proctoring service called ‘Honor Lock’, which is available to our university. The committee would like to investigate its use on our campus. There will be no commitment to it, but the committee would like to keep the integrity of exams at its highest level. This is very preliminary but the committee wanted to advise the Academic Senate of the possibility. Should this process go forward into implementation the committee will advise the senate.

19. Adjournment There being no further business, President Benson moved to adjourn the June 17, 2020, meeting of the Academic Senate at 3:02 PM.


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APPROVED: ___________________________ DATE: _____________

Ravi Prakash Speaker of the Faculty

Senate Presentation: Faculty and Student Fall Feedback Surveys

July 15, 2020

Overview of Surveys

Feedback Survey: Fall 2020 Instruction

Faculty SurveyThoughts about instruction and preferred methods of course delivery

• Questions adapted from University of Texas at Tyler

• 698 faculty responded to at least 1 question

Student SurveyPreferred instructional modalities for Fall 2020 and challenges that they anticipate facing in face-to-face and online courses

• Questions adapted from University of Texas at El Paso

• 6,693 students opened the survey; 6,189 responded to at least 1 question about preferences/challenges

Both surveys were open from June 8 to June 11.

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Comfort with Course Delivery Modalities

Faculty Feedback Survey Results: Fall 2020 Instruction

39% of respondents only selected “online” as the format in which they would be comfortable teaching during the fall.

21% of respondents felt they would be comfortable teaching in any format.

40

47

54

58

76

148

272

Face-to-Face and Hybrid

Face-to-Face and Online

Hybrid

Face-to-Face

Online and Hybrid

All

Online

Which of the following formats are you comfortable teaching in fall 2020?

n=695

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Preferred Course Delivery Method


When asked to select one preferred delivery method, 52% selected online courses as their preferred course delivery method.

44

128

163

360

No Preference

Hybrid

Face-to-Face

Online

Which one of the following course delivery methods would be your preference for fall 2020?

n=695

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Factors Affecting Preferences


Ratings indicated that health and safety factors were a primary concern. For each factor related to health and safety, more than 50% of respondents indicated they affected their course delivery preferences “a lot.”

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Preferred Load

Student Feedback Survey Results: Fall 2020 Instruction

42.59 % of respondents selected an option that included a mixture of online/hybrid and in-person courses32.91 % of respondents selected online only.23.48% of respondents selected an in-person only schedule.

62

1004

1422

1575

1993

I may not enroll in courses this fall

Less than 50% of my courses taught in person, andmore than 50% of my courses taught online or in a

hybrid format

All my courses taught in-person (face-to-face)

At least 50% or more of my courses taught in-person, and 50% or fewer taught online or in a

hybrid format

All my courses taught online (100% online)

Number of students who responded to the question = 6,056

Challenges affecting Enrollment, Attendance, and/or Participation in In-Person and Online Classes

Student Feedback Survey Results: Fall 2020 Instruction

In-Person Classes

Most Selected Challenges

• 63.39% of respondents selected “My own health status”

• 59.11% of respondents selected “High-risk health status of a household family member”

4,258 students responded to the question about challenges for in-person classes.

Online Classes

Most Selected Challenges

• 52.84% of respondents selected “Lack of reliable access to Internet service or WiFi”

• 51.50% of respondents selected “Lack of access to software needed for course(s)”

2,536 students responded to the question about challenges for online classes

Office of Programs, Assessment, and Accreditation

[email protected]

Questions?

Compensation of Research Participants - UTDBP3036

Purpose To provide guidance regarding appropriately compensating individuals for participation as subjects (“Participants”) in IRB-approved research projects at the University of Texas at Dallas.

Effective Date <Date>

Policy Ownership Vice President of Budget and Finance

Goals This policy is designed to achieve the following goals:

• Ensure appropriate confidentiality regarding research participation.

• Provide timely, convenient compensation to Participants.

• Provide sufficient financial documentation for the University's records and for Internal Revenue Service reporting.

• Provide complete documentation of all compensation provided to Participants.

• Require and record appropriate controls and safeguards are satisfied before distributing compensation to Participants.

• Ensure Participant compensation amounts and total budget align with study approvals.

Roles & Responsibilities

Institutional Review Board (IRB) must review and approve:

1) All planned data collection; 2) All planned associated payment amounts; and 3) Methods of payment.

The IRB’s approval ensures compensation facilitates study Participant recruitment and retention while avoiding potential coercion or undue influence.

Office of Contracts Administration (OCA) is charged with administration of the declining balance card system used by research sites to request and approve Participant payments. OCA works closely with the IRB and Office of Post-Award Management (OPAM) to ensure the following:

1) compensation amounts and total budget align with all required study and funding approvals,

2) that all financial records and reporting meet the required standards of financial accountability, and

3) that compensation amounts are allowable on the specific sponsored program contracts and grants.

Principal Investigator (PI) is responsible for the justification of Participant compensation in the research protocol that must be submitted, reviewed, and approved by the IRB prior to performing the research. The protocol must specify all payment amounts, total payment budget, and the proposed method and timing of disbursement of all compensation. The PI is also responsible for the accountability of each payment and total funds disbursed to Participants.

Payment Methods Using a Pre-paid Participant Card

Preferred compensation for Participants is a declining balance card loaded by the PI (or their delegate) shortly before or at the time of participation. This method meets all of the goals for maintaining confidentiality as well as accountability and compliance. Details regarding the system, including how to set up a study, can be found at https://utdallas.edu/clincard

Other Methods of Participant Compensation

When justified by study needs and approved by the IRB, small-value items or other methods may be used as Participant compensation. Upon IRB approval, researchers preparing to compensate Participants with such items should contact the Office of Contracts Administration for proper procedures ensuring all accountability requirements are met.

1) Tangible Items of Small Value: If allowable under the terms of the grant or

other source of funds and approved by the IRB, tangible items and objects of small value such as t-shirts, pens, key chains, and other souvenir items

may be purchased and distributed to Participants. Although these items may be considered expendable, care should be taken not to over-purchase them. Principal Investigators are responsible for the safekeeping and appropriate documentation of the distribution of these items to Participants.

2) Other Methods: In very rare cases, the IRB may authorize use of the pre- paid Participant compensation card system to purchase merchant gift cards or other approved compensation. Using negotiable items, such as gift cards, requires very strict accountability. The IRS and UTD policy consider gift cards/certificates to be cash equivalents, thus IRS income reporting requirements and all UTD cash handling policies (insert reference) apply. PIs are personally responsible for reporting, accounting, safekeeping, reconciliation, and documentation of compliance with IRS and UTD cash handling requirements, from purchase through distribution to the Participant, for merchant gift cards.

Payments using a One Card

Using a UTD purchasing card (One Card) to purchase merchant gift cards or obtain compensation for Participants is not allowed. Improper use of UTD One Cards may result in review and suspension of One Card privileges.

IRB Requirements

Limit on Single Payments to Individuals

Incentives are usually nominal, though the nature of a study may justify higher amounts, especially if participation involves significant time or expense to the Participant. Compensation that may appear to unduly influence Participants or encourage an individual to ignore or disregard the research risks will not be approved by the IRB. No compensation or combination or incentives may be distributed to any Participant via any means, unless fully in accord with current IRB approval.

Anticipated Changes to the IRB-approved Payment Schedule

Changes in Participant compensation amounts or structure must be approved by the IRB via a modification to the existing protocol prior to implementation.

Tax Compliance Considerations IRS Regulations

UT Dallas must satisfy certain IRS reporting requirements when making compensation payments to human subjects. The IRS treats human subject payments as taxable income to the recipient, reportable on the subject’s personal income tax return each year.

The tax treatment of human subject payments depends upon the annual amount paid, and the recipient’s tax status as a U.S. citizen/permanent resident, or a foreign national.

Payments to a U.S. citizen or permanent resident totaling $600 or greater in a calendar year are reportable to the IRS, and the recipient will be issued a Form 1099-MISC.

Payments to foreign nationals are reported on Form 1042-S, and may be subject to 30% tax withholding. Additional documentation will be required from foreign nationals, and completion of the online tax compliance system GLACIER is required.

The IRB may provide language regarding tax implications in the study’s informed consent document as appropriate.

Payments to UTD Employees

Any payments to Participants who are current University employees (including student workers) must be reported to the IRS as W-2 wages, regardless of the amount paid. These payments are subject to income tax and other withholdings as applicable, and the required disclosure of personal information associated with these transactions may present Participant confidentiality issues. Researchers anticipating Participant compensation payments to UTD employees should contact the UTD Payroll Department prior to making such payments.

Payments to Non-Resident Foreign Nationals

Payments to Participants who are nonresident foreign nationals, including foreign students and nonresident aliens, must be made via Accounts Payable check or, if a foreign national is a UTD employee, through UTD Payroll. Payments processed for foreign national individuals through Accounts Payable will be reported on IRS Form 1042-S, regardless of the dollar amount, and are subject to 30% federal income tax withholding. Payments processed through Payroll for foreign national Participants who are UTD employees are subject to applicable payroll withholding taxes, and will receive a Form W-2 for calendar year earnings. Researchers anticipating Participant compensation payments to nonresident foreign nationals

should contact the UTD Payroll and Tax Compliance Office for guidance prior to making such payments.

Compensation of Research Participants - UTDBP3036

Purpose

To provide guidance regarding appropriately compensating individuals for participation as subjects (“Participants”) in IRB-approved research projects at the University of Texas at Dallas.

Effective Date

<Date>

Policy Ownership

Vice President of Budget and Finance

Goals This policy is designed to achieve the following goals:

• Ensure appropriate confidentiality regarding research participation.

• Provide timely, convenient compensation to Participants.

• Provide sufficient financial documentation for the University's records and for Internal Revenue Service reporting.

• Provide complete documentation of all compensation provided to Participants.

• Require and record appropriate controls and safeguards are satisfied before distributing compensation to Participants.

• Ensure Participant compensation amounts and total budget align with study approvals.

Roles & Responsibilities

Institutional Review Board (IRB) must review and approve:

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1) All planned data collection; 2) All planned associated payment amounts; and 3) Methods of payment.

The IRB’s approval ensures compensation facilitates study Participant recruitment and retention while avoiding potential coercion or undue influence.

Office of Contracts Administration (OCA) is charged with administration of the declining balance card system used by research sites to request and approve Participant payments. OCA works closely with the IRB and Office of Post-Award Management (OPAM) to ensure the following:

1) compensation amounts and total budget align with all required study and funding approvals,

2) that all financial records and reporting meet the required standards of financial accountability, and

3) that compensation amounts are allowable on the specific sponsored program contracts and grants.

Principal Investigator (PI) is responsible for the justification of Participant compensation in the research protocol that must be submitted, reviewed, and approved by the IRB prior to performing the research. The protocol must specify all payment amounts, total payment budget, and the proposed method and timing of disbursement of all compensation. The PI is also responsible for the accountability of each payment and total funds disbursed to Participants.

Payment Methods Using a Pre-paid Participant Card

Preferred compensation for Participants is a declining balance card loaded by the PI (or their delegate) shortly before or at the time of participation. This method meets all of the goals for maintaining confidentiality as well as accountability and compliance. Details regarding the system, including how to set up a study, can be found at https://utdallas.edu/clincard

Other Methods of Participant Compensation

When justified by study needs and approved by the IRB, small-value items or other methods may be used as Participant compensation. Upon IRB approval, researchers preparing to compensate Participants with such items should contact the Office of Contracts Administration for proper procedures ensuring all accountability requirements are met.

1) Tangible Items of Small Value: If allowable under the terms of the grant or

other source of funds and approved by the IRB, tangible items and objects of small value such as t-shirts, pens, key chains, and other souvenir items

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may be purchased and distributed to Participants. Although these items may be considered expendable, care should be taken not to over-purchase them. Principal Investigators are responsible for the safekeeping and appropriate documentation of the distribution of these items to Participants.

2) Other Methods: In very rare cases, the IRB may authorize use of the pre- paid Participant compensation card system to purchase merchant gift cards or other approved compensation. Using negotiable items, such as gift cards, requires very strict accountability. The IRS and UTD policy consider gift cards/certificates to be cash equivalents, thus IRS income reporting requirements and all UTD cash handling policies (insert reference) apply. PIs are personally responsible for reporting, accounting, safekeeping, reconciliation, and documentation of compliance with IRS and UTD cash handling requirements, from purchase through distribution to the Participant, for merchant gift cards.

Payments using a One Card

Using a UTD purchasing card (One Card) to purchase merchant gift cards or obtain compensation for Participants is not allowed. Improper use of UTD One Cards may result in review and suspension of One Card privileges.

IRB Requirements

Limit on Single Payments to Individuals

Incentives are usually nominal, though the nature of a study may justify higher amounts, especially if participation involves significant time or expense to the Participant. Compensation that may appear to unduly influence Participants or encourage an individual to ignore or disregard the research risks will not be approved by the IRB. No compensation or combination or incentives may be distributed to any Participant via any means, unless fully in accord with current IRB approval.

Anticipated Changes to the IRB-approved Payment Schedule


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Commented [HL5]: Clarify that tangible items of small value are OK w/ Callie

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Changes in Participant compensation amounts or structure must be approved by the IRB via a modification to the existing protocol prior to implementation.

Tax Compliance Considerations

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IRS Regulations

UT Dallas must satisfy certain IRS reporting requirements when making compensation payments to human subjects. The IRS treats human subject payments as taxable income to the recipient, reportable on the subject’s personal income tax return each year.

The tax treatment of human subject payments depends upon the annual amount paid, and the recipient’s tax status as a U.S. citizen/permanent resident, or a foreign national.

Payments to a U.S. citizen or permanent resident totaling $600 or greater in a calendar year are reportable to the IRS, and the recipient will be issued a Form 1099-MISC.

Payments to foreign nationals are reported on Form 1042-S, and may be subject to 30% tax withholding. Additional documentation will be required from foreign nationals, and completion of the online tax compliance system GLACIER is required.

The IRB may provide language regarding tax implications in the study’s informed consent document as appropriate.

Any payments to Participants who are current University employees (including


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Deleted: For studies that are anticipated to total annual compensation to an individual participant an aggregate payment to a single individual of $600 or more, the following information must be included in the informed consent document signed by the subjectparticipant:

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student workers) to the IRS as W-2 wages, regardless of the Deleted: Payments using a UTD issued Credit

amount paid. These payments are subject to income tax and other withholdings as applicable, and the required disclosure of personal information associated with these transactions may present Participant confidentiality issues. Researchers anticipating Participant compensation payments to UTD employees should contact the UTD Payroll Department prior to making such payments.

Payments to Non-Resident Foreign Nationals

Payments to Participants who are nonresident foreign nationals, including foreign students and nonresident aliens, must be made via Accounts Payable check or, if a foreign national is a UTD employee, through UTD Payroll. Payments processed for foreign national individuals through Accounts Payable will be reported on IRS Form 1042-S, regardless of the dollar amount, and are subject to 30% federal

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must be reported

Payments to UTD Employees

income tax withholding. Payments processed through Payroll for foreign national Participants who are UTD employees are subject to applicable payroll withholding taxes, and will receive a Form W-2 for calendar year earnings. Researchers anticipating Participant compensation payments to nonresident foreign nationals should contact the UTD Payroll and Tax Compliance Office for guidance prior to making such payments.

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Deleted: There are various tax and UTD policy issues that must be addressed regarding payments to known non-resident foreign nationals (including foreign students). Payments made to research participants Human Subjects who are non-resident foreign nationals, including foreign students and nonresident aliens, must be made paid by anvia Accounts Payable check (or, if a foreign National is a UTD employee, through UTD Payroll), if a foreign National is a UTD employee and must be reported on IRS Form 1042-S, Foreign Person's U.S. Source Income Subject to Withholding, regardless of the dollar amount or W2 status. All payments to nonresident aliens are subject to 30% federal income tax. Researchers anticipating research participant compensation payments to Nonnon-Resident resident Foreign foreign Nationals nationals should contact the UTD Payroll and Tax Compliance Office for guidance prior to making such payments.¶ ↵ ¶ Limit on Single Cash Payments to Individuals¶ For single payments of cash to research subjects, the amount paid depends upon many factors. Since it is not appropriate to offer payment that is so high that it would encourage an individual to ignore or disregard the research risks, the IRB will not approve any compensation perceived as doing so. Although cash incentives are usually nominal, the nature of a study may justify higher amounts, especially if participation involves significant time or expense to the subject.¶ Anticipated Changes to the IRB Approved Payment Schedule¶ For any changes in participant compensation or flexibility of the payment schedule, a modification to the existing protocol must be submitted to and approved by the appropriate IRB prior to implementation.¶ ... [25]

Deleted: ¶ Using Non-Cash Items as Subject Compensation¶ There are basically two types of non-cash items that may, if approved by the IRB, be used as incentives or compensation for research participants.¶ Tangible Items of Small Value: If allowable under the terms of the grant or other source of funds, tangible items and objects of small value such as t-shirts, pens, key chains, and other souvenir items may be purchased and distributed to research participants. Although these items may be considered expenda.b..le[2,6]

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Deleted: Procedures for Receiving Cash for Direct Payment to Research Subjects¶ Coordination with the Contracts and Grants Accounting (C&G Accounting) Office¶ C&G Accounting will approve cash allocations for subject payments only for projects that satisfy the following criteria:¶ The IRB must have approved the research and the plan for payment of research subjects.¶ ... [27]

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Is ‘exceptional’ the right word? For our studies that involve children small value gifts is fairly typical.

Also, Cash isn’t mentioned. I don’t see an issue other than the arrangement with Mick Rugg. Does this need to be addressed in the policy? Maybe not cash specifically, but a general statement that other methods may be authorized at the discretion of the IRB / OCA?

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July 15, 2020

TO: The Academic Senate FROM: Ramachandran Natarajan

Chair, Senate Advisory Committee on the University Budget

SUBJECT: Annual Report of Senate Advisory Committee on the University Budget 2019–2020

I. Membership The membership of the Senate Advisory Committee on the University Budget consists of :

Chair Ramachandran Natarajan SOM Vice-Chair Nicole Piquero EPPS Faculty Kurt Beron EPPS Faculty Larry Overzet ECS Faculty Thomas Campbell BBS Faculty Erin Smith IS Faculty Shelby Hibbs AH Faculty Lisa Bell ATEC Faculty Michael Rebello SOM Faculty Li Zhang NSM Faculty Subbarayan Venkatesan ECS

II. Meetings

The meetings of the committee took place on the following dates:

September 25, 2019 November 20, 2019 January 23, 2020 February 19, 2020 April 23, 2020 May 7, 2020 May 19, 2020 July 16, 2020

III. Actions Taken

The Budget Advisory Committee held its first meeting on September 25, 2019. The committee discussed the salary study report prepared by Robert Serfling at the request

of the committee. The budget committee noted that the analysis was prepared in response to the findings from a 2016 UTD climate survey conducted by the Committee for the Support of Diversity and Equity. That survey had found a widespread perception of wage inequities related to race and gender, and the committee concluded that Dr Serfling’s analysis was a preliminary, descriptive effort to see if this was really the case. The committee recommended that a copy of the salary analysis report to be forwarded to the Committee for the Support of Diversity and Equity, in addition to sharing with the Senate. The committee also concluded that the salary analysis was based only on the salary and gender data and while it documented a) differences in gender representation and b) salary and promotion rate differences across gender, it was possible that there were logical and rational explanations for these differences. The committee recommended that the university administration might want to investigate into the causes of the differences documented by the study. The committee also recorded its sincere appreciation for Professor Serfling's efforts in quickly analyzing the data and linking the analysis to earlier studies. The salary report commissioned by the committee was presented by Dr Serfling in the October 16, 2020 senate meeting and Dr. Serfling and Ram Natarajan responded to the comments from the senate members on the report.

The committee had another meeting in Fall 2019, where Terry Pankratz, Vice President for Budget and Finance, provided an update on the budgeting process and briefed the committee members about salient aspects of the budget. In this meeting, the committee members also discussed at length the comments and the feedback on the salary report from the faculty senate. The issues discussed were related to the need for salary studies, the data requirements for a reasonable analysis of salaries, and the committee's inability to acquire the necessary data or resources to analyze salaries. The committee’s views were summarized in a position statement which was later forwarded to the faculty senate.

The committee conducted a review of the policy UTDPP1084 in its meeting on January 23, 2020 and provided the revised policy to the senate. On February 19, the Vice President for Budget and Finance briefed the committee in advance of the budget hearings. The committee members provided the feedback that this feature should be a permanent fixture of the budget committee activities in future years. In March 2020, representatives of the committee participated in the School and Division annual budget hearings with President Benson and his cabinet. At least two and as many as five representatives of the budget committee attended all the hearings.

In April, the committee communicated to the senate its willingness to get involved in the discussions related to the pandemic-induced financial emergency. This resulted in bi-weekly briefings on revenue, enrollment and budget projections from the Vice President for Budget and Finance to the budget committee through the months of April and May and extending through the summer. Michael Rebello also started representing the committee in the revenue task force of the university, a small strategy group (3

deans and 4 VP’s) that has been talking through various strategies to address the financial emergency.

IV. Recommendations for Following Year

It is recommended that committee continue to work closely with the office of budget and finance and the faculty senate in a timely manner and proactively in the coming year to ensure that faculty contributes significantly to the budget process throughout the budget cycle.

THE UNIVERSITY OF TEXAS AT DALLAS

CQPIP COMMITTEE ON QUALIFICATIONS PROCESS IMPROVEMENT PROJECT

ANNUAL REPORT

2019-2020

01

AN INTERDISCIPLINARY APPROACH

Cris Kubli, Lead Author

CQ

PIP

20

19

-20

20

CQPIP


TABLE OF CONTENTS

INTRODUCTION

Process Improvement Kaizen 4

OVERVIEW

CQPIP Series A Distinct Report for Every

Context 6

STRATEGY

Interdisciplinary Solution At a Glance 8

MEMBERS

CQPIP Contributors 10

DEVELOPMENT

The Committee Present & Future 12 Closing Thoughts 13

3

INTRODUCTION

CQPIP CORE

PROCESS IMPROVEMENT:

KAIZEN

Japanese Culture in Process Improvement

Continuous process improvement.

Kaizen is the Japanese concept for improvement. This term which

embodies half philosophy and half action, has revolutionized 20th

century industry since its active implementation at the Toyota

Production System. Some experts attribute Toyota's success to this

approach in quality management.

To this day, kaizen forms part of a broader picture called lean

manufacturing, which a lot of companies have since then adopted as

their core methodology in process improvement. It is now followed as

the gold standard in improving efficiency.

Kaizen means making continuous improvements. It is guided by a set of specific guidelines, which highly depends on the context. They must be identified, tested and assessed in several, small iterations. It not only focuses on the system, but the people that thrive in it as well.

Several industries currently observe lean thinking, especially those

that require intricate processes. Some examples include logistics,

psychotherapy, healthcare, government, banking, entrepreneurship,

tourism and even research. In this case, it is applied in conjuction with

other disciplines to tackle the tenure promotion process as part of

CQPIP.

Kaizen also helps any organization find errors and inefficiencies in their systems. It begins with the elimination of waste that is produced and the

minimization of activities that are not of value to the overall process.

The benefits of this mindset can be divided into two categories: 1) operations and output, and 2) culture of the group.

4

1) Operations and Output:

• Increased Productivity

• Improved Quality

• Better Safety

• Lower Costs

• Improved Customer Satisfaction

2) Culture of the Group:

• Improved Communication

• Improved Morale and Member Satisfaction

• Sense of Agency and Teamwork among Members

Additionally, there are four major principles when it comes to Kaizen:

1. Good processes mean good results. There are many factors

that need to be taken into account: time, an excess inventory, overproduction and unutilized talents are some of them.

2. Improvements should be done in small batches. It is better and

more efficient to start improving, even if it is a small change. Small improvements later add up and speed up the process.

3. Improvements need to be tracked. Measuring and data should

be at the forefront of any improvement process. This allows for

determining the level of performance and seeing if it needs further

tweaking.

4. Members should be empowered. A sense of agency is essential.

Generally, experts or the people closest to the problem are the most equipped to solve it.

Kaizen should be always present. However, it should not be the sole guiding principle. There are other methods that come from the social and behavioral sciences that could inform and compliment any process improvement process.

Lean thinking helps us prepare for the unexpected and simultaneously

be flexible. The lean mindset gives any system the power of flexibility.

5

OVERVIEW

CQPIP SERIES A DISTINCT REPORT FOR EVERY CONTEXT

The Fragments of an Organization

FOUR REPORTS, ONE GOAL.

Final reports are known for being the ultimate source for consultation

when it comes to any given problem that has been analyzed. It is

imperative to point out that there are two main caveats that make

them inefficient, especially when there are deadlines involved.

1) It takes longer to put together. Final reports generally touch on

a diverse set of complex problems. Condensing everything

together takes more time, and thus a titanic effort. Releasing a report in stages or chapters, might accelerate its implementation.

2) It normally focuses on a particular problem, rather than the system.

While this perspective might bring solutions, it does not find a root cause that may be disseminated within different domains.

Separating a report into fragments might allow for a more extensive analysis, without making it seem overwhelming.

For this reason, the Committee on Qualifications Final Report has been divided into four issues, this being the first and introductory.

Since the separation of a final report is highly dependent on time and efficiency, the upcoming issues will be published subsequently on different occasions. Essentially, the second issue will address suggestions that might be implemented without

major intervention or bureaucratic hurdles, whereas the next

issues will gradually increase the expectation for the involvement 6

of other departments that need approval by higher-order

committees and personnel at the University of Texas at Dallas.

Reforms of this caliber need the intervention and discussion of

various actors and could take months, if not years, for the

suggestions to be implemented. Therefore, the last issue does

not hold the same urgency as the the publications before it.

01 - AN INTERDISCIPLINARY APPROACH

Includes the introduction of the problem and the particular nature of the Committee on Qualifications Process Im- provement Project.

02 - FIRST STEPS

A synthesis of actions that may be taken sofort by the Chair of CQ without further assistance from higher-order individuals and departments. Suggested solutions derive from the least complex hurdles in CQ.

03 - INTERNAL DISCUSSION

Presented suggestions are based on the current structure and organization of CQ. This third issue visualizes hurdles that are internally seen within the committee, and might need democratic approval from other CQ members or the Associate Provost, who is responsible for CQ.

04 - HOLISTIC DEVELOPMENT

The last issue revolves around reconsidering CQ and its responsibilities as part of a larger system within the Universi- ty of Texas at Dallas for the assessment of academic personnel. It is possible that the included suggestions may not be implemented in the future due to its reformative identity, as it involves the dialogue of several branches of the university, much like passing a law in a nation. It also serves as the master conclusion of the CQPIP series.

04

7

01

02

03

STRATEGY

INTERDISCIPLINARY SOLUTION AT A GLANCE

Various Sectors

DIFFERENT DISCIPLINES, ONE CONCLUSION

ANTHROPOLOGY. This

field, also known as "people science", is able to provide fruitful insights when it

comes to the cultural and

environmental context of

people. It's essential in design.

ORGANIZATIONAL BEHAVIOR.

The application of behavioral

sciences in group settings, tries

to comprehend how humans

act within businesses or highly

structured situations.

COGNITIVE SCIENCE. Focusing

on the human mind and

thinking patterns, this area

allows individuals to identify

cognitive biases that might

hinder the overall performance

of a system.

QUALITY MANAGEMENT.

With the main goal of having

consistent outputs, it guides

members of an organization to

achieve expected results with

improvements along the way.

PUTTING IT ALL TOGETHER

The core focus of an effective outcome is putting people first. Given that any process (be it tecnical or managerial) is composed by humans, its solution should place humans at the

forefront. Thus, a reliable method needs to be human-centered.

All systems were designed by individuals, and are a reflection of their context at a given time. For instance, the Ford production line

was innovative at its time one century ago. However, times have

changed, demand has increased and global supply chains are the

norm. The Toyota Production way has taken over the automotive

industry when it comes to process improvement and efficiency, and is now set as one of the most important pillars in industry. Also

known as lean manufacturing, its main concern is reducing waste to

optimize the system as a whole and thus reducing times and costs.

Although this method has been proven efficient, there are other

8

factorsthatneedtobeconsidered,especiallywhenconsideringthecomplexityofhumandynamics.Leanthinking

does incur in qualitative analysis such as finding root cause problems of a situation, but other disciplines such as anthropology and cognitive science could be solid compliments in understanding a system. They add a more

holistic perspective from cultural and ergonomic angles. Such additions makes the system more inclusive and designed to work for all individuals involved, particularly if dealing with an intercultural and diverse organization.

"Today’s rapidly changing world, marked by increased speed and dense interdependencies, means that organizations everywhere are now facing dizzying challenges, from global terrorism to health epidemics to supply chain disruption to game-changing technologies. These issues can be solved only by creating sustained organizational adaptability through the establishment of a team of teams."

-General Stanley McChrystal. From 'Team of Teams: New Rules of Engagement for a Complex World'.

HUMAN SYSTEMS ENGINEERING

Based on systems theory, Human Systems Engineering (HSE) emerged in Switzerland, where it is defined as a discipline that is responsible for developing and transmitting methods that allow the optimization of

organizational cultures that face change and complexity. This view is highly linked to organizational

management. However, other scholars have a different view of HSE, and determine it as an area of traditional engineering, which is mainly concerned for the capabilities and limitations of humans within a

system, very much like human factors or ergonomics. The main goal of this branch is to optimize a system

as a whole by assessing human and technological components, as well as their integration.

It must be said that both views are not mutually exclusive and should be considered for any analysis concerning process improvement. After all, CQ is an organization that belongs to a larger system, and

communication heavily relies on norms and technology. Therefore, HSE is equally valid from both standpoints.

HSE is the main force enabling CQPIP efforts, yet the aforementioned disciplines are still crucial for understanding the bigger picture.

Credit: Jan Kallwejt 9

MEMBERS

CQPIP CONTRIBUTORS

The Team

On Next Page: The current tenure promotion

procedure at the University of Texas

at Dallas, visualized in Business

Process Model and Notation

(BPMN), an industry standard to represent complex processes.

ROGER F. MALINA CQ Chair

With a background in astrophysics and

currently the head of the ArtSciLab – which

advocates for the integration of the arts in

STEM (also known as STEAM), the current chair of CQ is leading the effort on CQPIP with an interdisciplinary team of four that

is determined to vocalize both new and old

concerns in the current structure of CQ.

CRIS KUBLI Human Systems Engineer

JULIA EVANS Citizenship and Ethics Advisor

PAUL FISHWICK Modeling and Industry Expert

An expert in cognitive anthropology,

Cris has utlized a handful of crucial

methodologies in qualitative research such

as surveys, interviews and ethnography.

His duty as a human systems engineer

also allows him to identify flaws in the technological tools that slow down the current pace of CQ discussions.

Julia is a current member of CQ and is also

a researcher at the School of Brain and

Behavioral Sciences. More especifically, she focuses on the mechanisms of

learning and communication. Julia has

expressed the need for transparent

discussions on harrassment and gender

equity.

Having a sound training in industry and

academia, Paul brings fresh ideas to

the table thanks to his competence in

modeling where complex issues are able

to be simplified via visual representation. He is also a member of CQ.

10

DEVELOPMENT

THE COMMITTEE PRESENT & FUTURE

Understanding the Committee on Qualifications and CQPIP

UNDERSTANDING CQ

The official Policy Statement on CQ mentions that the Committee on Qualifications of Academic Personnel is a standing, concurrent committee of the Academic Senate of The University of Texas at Dallas.

The Committee is charged with reviewing all recommendations from

faculty ad hoc committees and School Deans regarding the initial hiring,

promotion, and promotion to tenure of members of the faculty, assuring

that high academic standards are maintained, that appropriate and

uniform procedures were followed in the review process, and that the

evidence supports the recommendations. The Committee is further

charged with reviewing and assessing the standards of excellence for

the various academic ranks and for tenure, making due allowance for

the different traditions and requirements of the different disciplines.

UNDERSTANDING CQPIP

The main task of CQPIP is to aid in all CQ efforts by refining the process and establishing a better communication between CQ members and non-members alike, all while maintaining the highest of academic standards. CQPIP also intends to add value to the promotion and hiring process at the university, with the addition of an interdisciplinary outlook that is much needed in the 21st century. The following key points are the most prominent concerns of CQPIP:

• Update and revise CQ duties for the new decade.

• Prepare for the upcoming scaling expansion of the university.

• Stimulate a more transparent discussion of skepticism and disagreements.

• Comprehend CQ's role in hiring and promotion.

• Reassess normative alignments with the present social context.

• Incite enthusiasm in all individuals that form part of the CQ process.

• Regulate voting and minimize group-think.

• Automatize repetitive and administrative tasks.

• Eliminate Conflict of Interest risks. • Avoid fatigue and burn-out during the CQ evaluation season.

12

CLOSING THOUGHTS

Continuous improvement as a state of mind

Without continual growth and progress, such words as improvement, achievement and success have no meaning.

- Benjamin Franklin

13


CQPIP SERIES

CRIS KUBLI, LEAD AUTHOR

Phone (469) 847-3336

ArtSciLab Website www.artscilab.atec.io

Email [email protected]

Personal Website www.criskubli.com 01

http://www.artscilab.atec.io/

mailto:[email protected]

http://www.criskubli.com/

Committee on Educational Policy Report Academic Year 2019-2020 Syam Menon (Chair)

1 Overview The Committee on Educational Policy (CEP) reviews policies and procedures of educational programs at The University of Texas at Dallas. The details related to the committee’s charge is available at https://provost.utdallas.edu/policy/utdpp1023.

2 Membership The committee consists of one voting member from the School of Interdisciplinary Studies, and two from every other school, appointed from the membership of the General Faculty. The Chair of the Committee on Core Curriculum also serves as a voting member ex officio. In addition, there are six non-voting members — an undergraduate and a graduate student appointed by the President, the Dean of Graduate Studies, the Dean of Undergraduate Education, the Assistant Provost, and the University Registrar and Director of Academic Records, all of whom serve ex officio. The fifteen appointed members of the committee for 2019-’20 were

Name School Name School Syam Menon, Chair JSOM Lev Gelb, Vice Chair ECS Yongwan Chun EPPS Candice Mills BBS Min Chen NSM Karen Prager IS Simeon Ntafos ECS David Patterson AH

Victor Valcarcel EPPS Lisa Bell ATEC Charles Hatfield, Jr. AH Laura Imaoka ATEC Jay Dowling BBS Shawn Alborz JSOM Gabriele Meloni NSM

The other members were

Name Designation

Rashaunda Henderson Chair, Committee on Core Curriculum (with vote) Juan Gonzalez Dean of Graduate Studies Jessica Murphy Dean of Undergraduate Education Serenity King Associate Provost Jennifer McDowell University Registrar Anna Straughan Undergraduate Student Farial Rahman Graduate Student

3 Summary of Activities The committee met from 11:30 a.m. to 1:00 p.m. on the second Tuesdays of October, November and December of 2019, and February, March, April and May of 2020. The April and May meetings were conducted over Microsoft Teams because of the COVID-19 pandemic. While the last official meeting was in May, 2020, multiple additional votes were conducted via e-mail after that. The details of the activities undertaken by the committee are available in the minutes of the meetings; I have provided a summary below. The committee also received regular updates on aspects of the SACSCOC assessment process and relevant proceedings in the Texas legislature, the Texas Higher Education Coordinating Board, and the UT System Board of Regents.

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3.1 Programs October 2019

1. Approved new Dual Degree Program Agreement with Sungkyunkwan University, S. Korea: B.A. in Physics

2. Approved new Dual Degree Program Agreement with Sungkyunkwan University, S. Korea: B.S. in Mathematics

3. Approved addition of Rhetoric and Communication concentration for B.A. in Literature

December 2019

1. Approved new degree plan for B.S. in Biomedical Engineering 2. Approved online delivery of M.S. in Supply Chain Management Degree 3. Approved change in requirements for change of major into B.S. programs in the Jonsson School of

Engineering and Computer Science: student should have a minimum cumulative GPA of 3.000, and must not have changed more than twice prior to transfer request

February 2020

1. Approved replacing ECS 2361 with “any 3 semester credit hours from the social and behavioral sciences” with advisor consent, for the B.S. in Mechanical Engineering

2. Approved new track in Embedded Systems for M.S. in Computer Engineering 3. Approved new minor in Healthcare Management

April 2020

1. Approved addition of Creative Writing concentration for B.A. in Literature 2. Approved addition of Spanish concentration for B.A. in Literature 3. Approved the reorganization of the School of Behavioral and Brain Sciences into a departmental struc-

ture, with 3 departments 4. Approved changing the names of 5 programs in the School of Behavioral and Brain Sciences

May 2020

1. Approved new B.A. in Arts, Technology, and Emerging Communication 2. Approved new Animation and Games Concentration in Arts, Technology, and Emerging Communica-

tion [Consolidation of the animation and games concentrations] 3. Approved minor changes to the Critical Media and Studies Concentration in Arts, Technology, and

Emerging Communication 4. Approved new Fast Track admissions policy in Arts, Technology, and Emerging Communication 5. Approved new Arts and Humanities minor in Medicine, Arts, Science and Humanities (MASH) [re-

freshed and renamed version of existing minor in Medical and Scientific Humanities (MaSH)]

3.2 Catalog October 2019

1. Approved revision of Credit by Examination language to reflect current process 2. Approved catalog language for the continuous enrollment and reapplication/readmission policy modi-

fied to say “Graduate Students” instead of “Masters Students”

December 2019

1. Approved new language asking students who hit the 6-year catalog limit to consult with an academic advisor to choose the most logical active catalog (the advisor will make the selection if the student does not do so)

2

February 2020

1. Approved updated catalog language on withdrawals by removing the instructor signature requirement 2. Approved updated catalog language on minors to make it consistent across the “About Curriculum”

the “Undergraduate Minors” pages 3. Approved various changes to the B.S. in Electrical Engineering curriculum 4. Approved changing the name of the M.S. in Financial Engineering and Risk Management to M.S. in

Financial Technology and Analytics 5. Approved the introduction of the IDEA Prefix; will be used for some courses that span History and

Philosophy 6. Approved new language stating that undergraduate students may repeat a course for an improved

grade only if their grade is C− or below

April 2020

1. Approved a list of courses that can be taught online from all schools (in case Fall 2020 classes end up being completely online)

2. Approved change in language related to undergraduates registering for graduate courses, to allow the courses to be used towards certificates as well

3. Approved new requirement that internships will count for credit only after 18 credits have been completed, for 4 programs that require an internship or practicum in the Jindal School of Management (e-mail vote)

May 2020

1. Approved addition of an internship requirement for the M.S. in Computer Engineering; internship can be for credit only if 18 credits have been completed

2. Approved addition of an internship requirement for the M.S. in Management Science; internship can be for credit only if 18 credits have been completed

3. Approved clarified language for MBA program prerequisites 4. Approved additional online courses for the School of Behavioral and Brain Sciences 5. Approved catalog language related to the policy change that allows students changing graduate pro-

grams to petition the Graduate Dean if their GPA is below 3.00 (e-mail vote) 6. Approved the substitution of a course for the internship required of students without work experience

in the Master of Public Affairs (e-mail vote)

May-June 2020 (e-mail votes)

1. Approved “UTDallas Quick Admit Graduate Process” to allow seniors and recent alumni to be admit- ted automatically into participating graduate programs

2. Approved correction of error introduced into the Fall 2020 catalog; replaced (MIS 6326 or MIS 6320) with (MIS 6326 or BUAN 6320) as a foundation requirement for the MS program in Information Technology and Management.

3. Approved correction of error introduced into the Fall 2020 catalog; moved the “Digital Product Man- agement” section (and associated courses) from the Business Core of the MS program in Information Technology and Management into a separate track.

4. Approved list of catalog omissions/errors to be corrected (JSOM)

(a) Updated prerequisites for ACCT 6343 (Accounting Information Systems) and MKT 6309 (Mar- keting Data Analysis and Research)

(b) Added new courses OB 6398 (Contemporary Issues in Organizational Development) and FTEC 6101 (Professional Communication Skills)

(c) Replaced IMS 6204 (Global Business) with IMS 6304 (International Business Management) in the list of required courses for the Executive MBA with an Emphasis in Healthcare Leadership and

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Management (for Physicians) and the Executive MBA with an Emphasis in Healthcare Leadership and Management (for Professionals)

(d) Replaced ACCT 6380 (Internal Audit) with MIS 6343 (Advanced Cybersecurity Management) in the Cybersecurity Management Emphasis Track of the Graduate Certificate in Cybersecurity Systems

(e) Changed the name of the Master of Business Administration with Healthcare Concentration to Master of Business Administration with Healthcare Concentration (Professional MBA Healthcare)

(f) Updated the description of the Business Analytics concentration of the MBA program (g) For the MS in Business Analytics program, added MIS 6380 (Data Visualization) to the Data

Science Track, MIS 6398 (Blockchain Technology and Applications) to the Decisions and Opera- tions Analytics Track and the Financial Analytics Track, replaced [FIN 6352 (Financial Modeling For Valuation) or FIN 6353 (Financial Modeling for Investment Analysis)] to allow both classes in the Financial Analytics Track, added MKT 6347 (Marketing Analytics Project) and MKT 6349 (MarTech Ecosystem) to the Marketing Analytics Track, replaced MKT 6323 (Database Marketing) with MKT 6353 (Customer Analytics and Insights) in the Marketing Analytics track, replaced MKT 6340 (Marketing Projects) with MKT 6341 (Marketing Automation and Cam- paign Management) as an alternative to MKT 6338 (Customer Relationship Management with Salesforce) in the Marketing Analytics track.

(h) Added HMGT 6311 (Healthcare Financial Accounting) and HMGT 6330 (Healthcare Law, Policy and Regulation) to the list of core courses for the MS in Healthcare Leadership and Management

(i) Added MIS 6392 (Causal Analytics and A/B Testing) as an elective, and into the Business Intel- ligence and Analytics Track of the MS in Information Technology and Management

(j) Added the sentence “Incoming students complete a two-week math refresher before classes begin in August in preparation for fall classes.” into the overview of the Ph.D. degree in Management Science

(k) Removed references to SYSM 6336 (Earned Value Management System) in the MS degree Systems Engineering and Management (Executive Education) and the Certificate in Systems Management

(l) Changed the title of “Graduate Certificate and Master’s Degree with an Emphasis in Project Management” to “Graduate Certificate in Project Management”, and added clarification that students can earn an MBA or MS in Leadership and Organization Development, with additional coursework

(m) Replaced OB 6332 (Negotiation and Dispute Resolution) with BPS 6332 (Strategic Leadership) as a requirement for the Graduate Certificate in Transformational Leadership

(n) Added OB 6348 (Leadership Concepts and Practices) as a core course for the MS in Leadership and Organizational Development

(o) Replaced OB 6337 (Motivational Leadership in Organizations) and OB 6357 ()Small Group Dy- namics) with OB 6382 (Transformational Leadership) and OB 6384 (Managing Conflict in Per- sonal and Professional Settings) in the list of supplemental courses for the MS in Leadership and Organizational Development (Executive Education)

(p) Edited the Project Management concentration of the Global Leadership MBA program to say “concentration may award a Graduate Certificate”

(q) Edited the drop-down menu of the catalog to say “Project Management [Cert/MS/EMBA]” instead of “Project Management [Cert/MS-MAS/EMBA]”

5. Approved renumbering of CS 3340 to CS 2340, and SE 3340 to SE 2340 (ECS) 6. Approved degree plan update related to the renumbering 7. Added two new tracks — the IT Sales Engineering Track and the IT Product Development Track —

(both comprising of existing courses) to the BS degree in Information Technology and Systems

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3.3 Policy October 2019

1. Approved removal of the requirement that the Examining Committee can be appointed only after the dissertation has been submitted (UTDPP1052)

2. Approved the addition of a required academic writing sample for applicants to Ph.D. programs in History of Ideas, Humanities, Literature, and Visual and Performing Arts in the School of Arts and Humanities

3. Approved increasing the maximum transferable hours from the UT Dallas M.A. to the Ph.D. program from 9 to 24 in the School of Arts and Humanities

December 2019

1. Approved updated language for independent study courses to clarify that a student may not be asked to attend all or most class meetings of a different organized course

2. Approved various updates to the UT Dallas Syllabus Policies and Procedures to reflect recent changes at the university

3. Approved location of Marketable Skills: centralized, with each program having the ability to update their data

4. Approved new policy on faculty absences impacting teaching responsibilities

February 2020

1. Approved revisions to UTDPP1075 stating that a student holding a half-time assistantship appointment will be expected to devote an average of 20 hours per week

April 2020

1. Approved policy and Catalog changes replacing “in absentia” with a “priority deadline” for doctoral students

2. Approved revisions to UTDPP1052 — removing the requirement that a student must complete at least three thesis or dissertation semester credit hours prior to graduating — to reflect current practice

May 2020

1. Approved eForm for requesting transfer of graduate credit (created jointly by the offices of the Graduate Dean and the Registrar)

2. Approved policy change to allow students changing graduate programs to petition the Graduate Dean if their GPA is below 3.00 (e-mail vote)

3. Approved the addition of a link to the Academic Support Resources page in the syllabus template; added information on the Graduation Help Desk on the Academic Support Resources page (e-mail vote)

4. Approved changes to undergraduate language clarifying that international students on F-1 and J-1 visas are eligible to maintain immigration status even if enrolled as non-degree-seeking students (e-mail vote)

5. Approved changes to catalog language clarifying that international students on F-1 and J-1 visas are eligible to maintain immigration status even if enrolled as non-degree-seeking students (e-mail vote)

3.4 Degree Plans and Courses October 2019

1. Undergraduate Courses (2019-2020): 7 additions, 12 edits 2. Graduate Courses (2019-2020): 3 additions, 2 edits

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November 2019

1. Undergraduate Courses (2019-2020): 2 additions, 2 edits 2. Graduate Courses (2019-2020): 1 addition

December 2019

1. Undergraduate Courses (2020-2021): 11 additions, 26 removals, 140 edits 2. Graduate Courses (2020-2021): 31 additions, 34 removals, 224 re-numberings, 60 edits

February 2020

1. Undergraduate Courses (2020-2021): 1 additions, 3 edits 2. Graduate Courses (2020-2021): 28 additions, 22 re-numberings, 115 edits 3. Undergraduate Program Degree Plan Pages to be Updated (2020-2021): 2 updated, 158 no change 4. Graduate Program Degree Plan Pages to be Updated (2020-2021): 122 no change

March 2020

1. Undergraduate Courses (2020-2021): 14 additions, 20 removals, 55 edits 2. Graduate Courses (2020-2021): 49 additions, 12 removals, 26 re-numberings, 104 edits 3. Undergraduate Program Degree Plan Pages to be Updated (2020-2021): 54 updated, 82 no change 4. Graduate Program Degree Plan Pages to be Updated (2020-2021): 19 updated, 88 no change, 6 previous

April 2020

1. Undergraduate Courses (2020-2021): 17 additions, 6 removals, 52 edits 2. Graduate Courses (2020-2021): 10 additions, 1 removals, 2 edits 3. Undergraduate Program Degree Plan Pages to be Updated (2020-2021): 16 updated, 71 no change, 49

in approval 4. Graduate Program Degree Plan Pages to be Updated (2020-2021): 7 updated, 81 no change, 25 in

approval

May 2020

1. Undergraduate Courses (2020-2021): 12 additions, 75 removals, 47 edits 2. Graduate Courses (2020-2021): 11 additions, 296 removals, 26 re-numberings, 52 edits 3. Undergraduate Program Degree Plan Pages to be Updated (2020-2021): 40 updated 4. Graduate Program Degree Plan Pages to be Updated (2020-2021): 17 updated 5. Approved four Core Courses (ARCM 2300: Intro to TechnoCulture, ATCM 2340: Visual Communica-

tion, HIST 2350: Latin American Civilizations, and HIST 2370: The Holocaust) 6. Approved core course request form to streamline new core course requests, as requests were going to

different people (and corresponding eForm created by the Provost’s Technology Group) 7. Approved two major changes to core assessment process: (i) all Comets to the Core assignments should

be reviewed by faculty and/or staff, and (ii) use the freshman seminar course as the means by which students are grouped (in order to allow them the opportunity to establish face-to-face communication)

June-July 2020 (e-mail votes)

1. Undergraduate Courses (2020-2021): 1 removal, 13 edits 2. Graduate Courses (2020-2021): 3 additions, 3 edits 3. Graduate Program Degree Plan Pages to be Updated (2020-2021): 1 updated

6

Parking and Transportation Committee Report on Committee Activities During FY20

To: Ravi Prakash, Speaker of the Faculty Senate

From: Dr. Calvin Jamison, VP Facilities and Economic Development

Parking and Transportation Committee Members:

Faculty: • Thomas Brunell • Judd Bradbury

Staff:

• David Richardson (Staff Council) • Felicia Rivers

Student Government:

• Ayoub Mohammed • Hope Cory

Ex-Officio

o Director of Parking and Transportation: Cris Aquino o Chief of Police: Chief Larry Zacharias o Associate Vice President for Facilities Management: Doug Tomlinson o Director from the Office of AccessAbility: Kerry Tate

RUO:

• Dr. Calvin Jamison, VP for Facilities and Economic Development Description: The Committee is charged to review all established and proposed university procedures and regulations regarding traffic control, parking, and transportation, and to make recommendations pertaining thereto. Recommendations regarding, parking, and transportation policies shall be referred directly to appropriate administrative officers.

Topic discussed:

• The implementation of a license plate recognition software (LPR), including the development of permit zones, enforcement guidelines, and the implementation of virtual permit sales

• Possibility of launching three autonomous shuttles via DART, UT Dallas and Easy Mile, with funding from the Federal Transit Administration’s Integrated Mobility Innovation Grant program

• Upcoming construction of the Barrett & Crow Museum, Athenaeum, and Parking Structure 5 (PS5)

• Infrastructure development of the roads on the southeast side of campus to serve new construction and JSOM traffic flow

• The DART Silver Line (formerly the Cotton Belt Regional Rail) slated to be completed December 2022 with a transit hub located at Northside, UT Dallas

• Review of the yearly cost savings of LPR, approximately $32,124 yearly • Improved handicap parking communication, sales, and enforcement to ensure ease of

services • DART GoPass was fully implemented. In comparison, there was a 130% increase from

Aug-Dec 2019 to Jan-Mar 2020 • Benchmarking and review of other Texas university parking permit prices • Proposed fee increase of at least $7.00 for annual parking permits (tabled due to COVID-

19) • Review of possible sources of funding for debt-service on existing garages and future

funding of Parking Structure 5 • Review of policy statement for Parking & Transportation Committee • LUKE meter transactions increases • 883 Comet Cruiser ridership stable • Daily comet cab ridership decreases due to road closures, • Special events from FY13 to FY19 increased over 65% and special event shuttle riders

increased over 110% Action taken:

• All topics discussed were reviewed and implemented during fiscal year 2020. The LPR system was implemented for enforcement and a soft-launch of virtual permit sales began November 2019. The use of LPR for enforcement and the replacement of physical decals to virtual permits will be completed summer 2020. We continue to work on the enhancement of the garage parking management system as we plan the design and construction of PS5. From a transportation perspective, three new replacement buses were procured with the assistance of DART and will be in service summer 2020. We will continue to evaluate the need for additional buses based on enrollment and related ridership increases. Comet Cab routes were reviewed for decreasing ridership based on Rutford Ave closure.

Action items for next year:

• Monitor the success license plate recognition for enforcement and sale of virtual permits and identify and any areas of improvement

• Review options for campus shuttles (Comet Cabs) with road closures and social distancing requirements

• Review possible rerouting of 883 buses to improve coverage and service times

TO: The Academic Senate FROM: Carolyn Reichert

Chair, University Sustainability Committee

SUBJECT: Annual Report of the University Sustainability Committee, 2019 – 2020

I. Membership Voting: Carolyn Reichert (Chair), Lev Gelb (Vice Chair), Lloyd Dumas, Craig Lewis, Deborah Reynolds, Kara Peak, Genna Campaign

Ex-Officio: Calvin Jamison, Doug Tomlinson, Gary Cocke, Robin Russell, John Walls

Regularly attending and participating in the meetings: Caitlin Griffith, Sarina Mak, Aandal Sridas, Taylor Lawson, Marilyn Waligore, John McCaskill, Michael Carriaga, Kim Rahebi, Erica Black

The following individuals participated in the meetings as reflected in the minutes: Mario Lozano, Paulina Hruskoci, Layan Elkhodari, Kennedy Kennerson, Bernine Khan, Dorian Evans, Taylor Atkins, Kevin Richardson, Corey Troiani, Lorena Moreno, Chef Gene Christiano, Pam Stanley

II. Meetings

September 4, 2019 October 2, 2019 November 6, 2019 December 4, 2019 February 3, 2020 March 2, 2020 April 6, 2020 (on-line) May 4, 2020 (on-line)

III. Actions Taken

The committee’s primary action is to encourage and support sustainable responsibility throughout the UT Dallas community. The committee supports the UTD community’s sustainable efforts via education, research, operations and community service.

The committee met regularly to discuss existing and potential sustainability initiatives on campus. The discussions included promotion ideas, development of new policies on sustainability, feasibility of new initiatives, collaboration on activities across different programs on campus, and certifications for UTD’s sustainability efforts.

Several action items from the last year: • Actions by the Sustainability Committee include

o Developed committee goals and priorities at the first meeting. o Investigating zero-waste implementation based on student, faculty, staff interest. o Investigated participating in the Patagonia Case Competition. This competition

involves students from many different disciplines working on a sustainable problem. Based on conversations with faculty and administration across campus, the committee decided not to participate in the competition at this time.

o Discussed initiatives to increase alumni involvement in sustainable efforts.

• Guest speakers included o Dr. Michael Carriaga, who discussed Comets to the Core. This UTD course puts

students on teams to discuss selected real-world problems (currently, it is childhood poverty). We discussed the Sustainability Committee can support the course. Several members volunteered to assist with evaluating student projects.

o Corey Troiani (DFW Program Director) and Kevin Richardson (DFW Zero Waste Organizer) from Texas Campaign for the Environment. They discussed plastics, food waste and the need for a universal recycling and zero waste plan.

o Chef Gene Christiano and Pam Stanley (Chartwell’s) joined the discussion on zero waste. They stressed the importance of stages for policy implementation and the need for controls when implementing zero waste.

• Serve as a central point of communication on a zero-waste initiative. The committee will

serve as a central hub for inputs from Student Government, Roosevelt, ECO, Office of Sustainability, Facilities Management, Auxiliary Services, and all other interested parties on a zero-waste initiative. This is a long-term initiative in the initial planning stages.

o ECO has about 850 signatures on a zero-waste petition. o Several committee members met with Post Landfill Action Network (PLAN). They

have case studies, templates and other materials to assist with zero-waste and single-use plastics bans.

• Support Office of Sustainability, Facilities Management, Eco-Reps and Student Government

with their sustainability activities, including o Increasing visibility for the Office of Sustainability and the Sustainability Committee o Green Office Certification Program, Global Citizens Sustainability Service Honors

Award for students and Sustainable Lab programs. o Eco-Rep projects for Bee Campus USA, AASHE Stars, Campus Clean-Up Program, any

new certification programs, and other activities. o Recycling initiatives, including Move-In Day, Texas Recycles Day and RecycleMania.

Easier differentiation between trash and recycling containers. Clothing recycling initiatives Recycle Mania and Mt. Trashmore.

o Sustainable practices at UT Dallas. Includes Butterfly Flutter By to support Monarch butterflies and the Tree Advisory Committee to support tree management.

o Community Garden, Texas Arbor Day, Alternative Spring Break, Sustainability Ambassador Workshop, Raising Cans Competition

o Student Government Green initiative, including support for proposals for green projects, student surveys on zero waste and other sustainability topics.

• Encourage interaction between Sustainability Committee, Office of Sustainability, and other

organizations on campus, including Office of Student Volunteerism, Housing and Office of Research. This includes outreach and cross-organizational activities. A sample includes

o Activities in conjunction with the Office of Student Volunteerism, including Texas Arbor Day, Homelessness and Hunger Awareness Harvest Party, MLK Day of Service, Earth Week, Butterfly Flutter By, and Viva Volunteer. The initial use of the Bio Blitz was very successful, and students enjoyed this.

o Activities in conjunction with Housing include Move-In Day, community gardens and composting initiatives.

o Activities with the Office of Research include Sustainable Lab Certification

• Support Earth Week Activities, including Earth Fair, Butterfly Flutterby, garden workshops, LEED tours, beehive installations, upcycling, pop-up farmer’s market, faculty research panel, e-waste recycling and other activities. Earth Week was April 20 – 24, 2020. Because of covid-19, Earth Week was moved on-line to become Virtual Earth Day. The Sustainability Committee contributed a video to Virtual Earth Day. Many different organizations and individuals across campus created videos across covering most UN sustainable goals.

• Promote sustainability initiatives and activities across campus and the community. Regular

news features and social media campaigns on sustainability provide the UTD community information on activities and opportunities across campus. This includes the Sustainability Newsletter and social media initiatives, highlighting events and activities. The Committee encourages attendance and participation in Texas Energy Summit, AASHE Stars Conference, TRACS Summit, Texas Renewable Energy Conference, DCCCD Sustainability Summit, and other sustainability conferences.

• Support certifications, re-certifications and recognition across various organizations.

o Tree Campus USA (awarded for 2019). o AASHE STARS (Association for the Advancement of Sustainability in Higher

Education). UT Dallas improved to gold in 2019. o Pursue the Bike Friendly USA designation and additional resources for biking o Certified as Bee Campus USA o Recognition from Texan by Nature o APPA Sustainability Award

• Support participation and membership in regional and national sustainability efforts,

including Air North Texas, USGBA (US Green Building Council), AASHE, RCE (Regional Center for Expertise), Air North Texas, Texas Campaign for the Environment, TCUSA Field Day, and other organizations.

• Support a Sustainability Master Plan for UT Dallas.

• Support class development and faculty research on sustainability

o Comets to the Core focused on childhood poverty for 2019. Several committee members assisted Comets to the Core with grading.

o Undergraduate and graduate level course in sustainable communities. o Other courses and research as related to sustainability

• Support community outreach

o Gary Cocke is teaching a course on food waste for Wylie ISD. His UTD course raised money for the North Texas Food Bank.

o Kim Rahebi volunteered for the Collin County Agrilife Extension event. Several committee members attended the event.

IV. Recommendations for the Following Year

The Committee will continue with the activities outlined above. We will support the Office of Sustainability, Facilities Management, Eco-Reps and Student Government with their sustainability activities and encourage interaction between organizations across campus. The Committee will encourage development of sustainability related courses and faculty research. We will support sustainability certifications and inclusion of sustainability as part of UTD’s strategic plan. We will develop and promote guidelines to improve sustainability on campus. Specific goals include:

• Develop a preliminary Zero Waste plan based on input from PLAN and targeted waste

programs used by aspirational schools. The preliminary plan will have multiple phases with input from all interested parties. Once the plan has support from students, faculty, and staff, it will be presented to the administration. Office of Sustainability and a Sustainability sub-committee will work on the plan and a cost-benefit analysis over the summer.

• Support certification for AASHE Stars, Tree Campus USA, Bike Friendly USA, Bee Campus USA, and other certification programs

• Support the Green Office Certification Program, Global Citizens Sustainability Service Honors Award for students and Sustainable Lab programs launched by the Office of Sustainability.

• Develop a green purchasing guide or informational that the surrounding community can use (potential Eco-Rep project).

• Develop a speaker series for Sustainability Committee Meetings to learn about practices and policies at UT Dallas and to develop partners in the community.

• Investigate educational opportunities at the John Bunker Sands Wetland Center. • Discuss alumni involvement in sustainability initiatives. • Promote the No Vehicle Idling guideline and stickers. • Improve identification and promotion of speakers covering sustainability topics on campus. • Continue to review the Committee’s goals and strategic initiatives to make sure they align

with the goals in the Committee’s charge from the Faculty Senate and the UN Sustainable Development Goals. The Committee will work with the Office of Sustainability to raise awareness about the scope of the goals and efforts to achieve these goals.

V. Supporting Documents

Meeting minutes are available on the sustainability website. http://www.utdallas.edu/sustainability/committee/

http://www.utdallas.edu/sustainability/committee/