the university of saskatchewan request for …€¦ · rfp no. 11-844 cold beverage program page 1...

RFP No. 11-844 Cold Beverage Program of 54

THE UNIVERSITY OF SASKATCHEWAN

REQUEST FOR PROPOSAL

RFP No: 11-844

Commodity: COLD BEVERAGE PROGRAM


TABLE OF CONTENTS

1.1 PURPOSE ....................................................................................................................................................4 1.2 DEFINITIONS...............................................................................................................................................4 1.3 ISSUING OFFICE ........................................................................................................................................5 1.4 THE UNIVERSITY’S AUTHORIZED REPRESENTATIVES ........................................................................5 1.5 KEY DATES .................................................................................................................................................5 1.6 CLOSING DATE AND TIME .........................................................................................................................5 1.7 PROPOSALS ...............................................................................................................................................6 1.8 INQUIRIES AND CHANGES ........................................................................................................................6 1.9 AGREEMENT ON INTERNAL TRADE ........................................................................................................7 1.10 PROPONENT PRESENTATIONS ...............................................................................................................7 1.11 CONFLICT OF INTEREST ...........................................................................................................................7 1.12 ETHICS ........................................................................................................................................................7 1.13 CONFIDENTIALITY .....................................................................................................................................7 1.14 IRREVOCABLE OFFER ...............................................................................................................................8 1.15 SELECTION PROCESS AND CRITERIA ....................................................................................................8 1.16 CONTRACTUAL OBLIGATION ...................................................................................................................9 1.17 DISPUTE RESOLUTION .......................................................................................................................... 10 1.18 RIGHT TO NEGOTIATE ............................................................................................................................ 10 1.19 SUSPENSION OF RFP PROCESS .......................................................................................................... 10

2.0 GUIDELINES FOR PROPOSAL .............................................................................................................. 11

2.1 GENERAL OUTLINE ................................................................................................................................. 11 2.2 SIGNING AUTHORITY ............................................................................................................................. 12 2.3 SUSTAINABILITY ..................................................................................................................................... 12 2.4 EQUIPMENT SAFETY .............................................................................................................................. 14 2.5 PRICING, COMMISSIONS AND VALUE ADDED BENEFITS .................................................................. 14 2.6 FINANCIAL CAPABILITY .......................................................................................................................... 15

3.0 CONTRACTUAL PROVISIONS ............................................................................................................... 16

3.1 PARTIES OF CONTRACT ........................................................................................................................ 16 3.2 DEFINITIONS............................................................................................................................................ 16 3.3 PURPOSE ................................................................................................................................................. 17 3.4 ENTIRE AGREEMENT ............................................................................................................................. 17 3.5 TERM ........................................................................................................................................................ 17 3.6 AMENDMENTS ** ..................................................................................................................................... 17 3.7 TERMINATION.......................................................................................................................................... 17 3.8 INDEMNITY ............................................................................................................................................... 17 3.9 LIABILITY .................................................................................................................................................. 18 3.10 INSURANCE ............................................................................................................................................. 18 3.11 PERMITS, LICENSES, NOTICES, LAWS AND RULES ........................................................................... 18 3.12 ELECTRICAL EQUIPMENT CERTIFICATION ......................................................................................... 18 3.13 SAFETY .................................................................................................................................................... 19 3.14 PERFORMANCE REVIEW ....................................................................................................................... 19 3.15 SUPPLIER'S PERSONNEL ...................................................................................................................... 19 3.16 INDEPENDENT CONTRACTOR **........................................................................................................... 19 3.17 PROGRAM SCOPE .................................................................................................................................. 19 3.18 ROLES AND RESPONSIBILITIES ............................................................................................................ 19 3.19 PRODUCT PRICING AND VALUE-ADDED BENEFITS ........................................................................... 21 3.20 PAYMENT SCHEDULES .......................................................................................................................... 21 3.21 INVENTORY ............................................................................................................................................. 21 3.22 DELIVERY ................................................................................................................................................. 22 3.23 AUDITS ..................................................................................................................................................... 22


3.24 REPORTS ................................................................................................................................................. 22 3.25 COPYRIGHT, PROPRIETARY OWNERSHIP AND WAIVER OF MORAL RIGHTS ................................ 22 3.26 OPERATIONAL PROBLEM RESOLUTION .............................................................................................. 23 3.27 TRANSITION............................................................................................................................................. 23 3.28 ALTERNATE DISPUTE RESOLUTION .................................................................................................... 23 3.29 UNIVERSITY POLICIES, PROCEDURES AND REGULATIONS ** ......................................................... 23 3.30 EXCLUSIVE SUPPLY AGREEMENT** .................................................................................................... 23 3.31 EXTERNAL MARKETING ** ..................................................................................................................... 23 3.32 NOTICES .................................................................................................................................................. 23 3.33 CONFIDENTIALITY AND TRANSPARENCY** ........................................................................................ 24 3.34 SURVIVAL ** ............................................................................................................................................. 24 3.35 ASSIGNMENT ** ....................................................................................................................................... 24 3.36 GOVERNING LAWS ** .............................................................................................................................. 24

APPENDIX A: RECEIPT CONFIRMATION ......................................................................................................... 25

APPENDIX B: PROPONENT INFORMATION .................................................................................................... 26

APPENDIX C: VALIDATION OF PROPOSAL AND ACCEPTANCE OF CONTRACTUAL PROVISIONS ....... 28

APPENDIX D: SCOPE AND INFORMATION ..................................................................................................... 29

APPENDIX E: PARTICIPANTS AND EXCLUSIONS .......................................................................................... 32 APPENDIX F: PRICING FORM ........................................................................................................................... 34

APPENDIX G: PROPONENT SELECTION ......................................................................................................... 35

APPENDIX H: STANDARD PHYSICAL CASE CONVERSTION TABLE .......................................................... 37

APPENDIX I: PURCHASES OTC BY OUTLET 2009 – 2010 ............................................................................. 38

APPENDIX J: PURCHASES 12 MONTH OTC BY PACKAGE .......................................................................... 39 APPENDIX K: PURCHASES 12 MONTHS OTC BY PACKAGE AND BRAND ................................................ 40

APPENDIX L: PURCHASES FULL SERVICE VENDING (FSV) BY OUTLET ................................................... 44

APPENDIX M: PURCHASES 12 MONTHS FSV BY PACKAGE & BRAND ...................................................... 47

APPENDIX N: EQUIPMENT SUMMARY ............................................................................................................ 49

APPENDIX O: EQUIPMENT SUMMARY BY OUTLET ....................................................................................... 50

APPENDIX P.1: ELECTRICAL EQUIPMENT CERTIFICATION ........................................................................ 52 APPENDIX P.2: ELECTRICAL EQUIPMENT CERTIFICATION ........................................................................ 54


1.0 PROCEDURES AND INSTRUCTIONS

1.1 PURPOSE

The University of Saskatchewan, as represented by Purchasing Services, is requesting Proposals for a Cold Beverage Program (see Appendix D) in accordance with conditions stated herein. This may result in an exclusive or non-exclusive award for both vending and over-the counter programs, or separate awards to different suppliers for vending and over-the-counter programs. Through this Request for Proposal the U of S seeks to:

a) Obtain information from Proponents about existing cold beverage products and equipment,

functionality, adaptability, compatibility, availability, and capabilities. b) Obtain information about options, potential products, equipment, services. c) Gain a full understanding of vending and over-the-counter programs, pricing/commission structure

and value-added opportunities. d) Evaluate products, services, supply programs, and monetary benefits offered by Proponents. e) Identify qualified Proponents wishing to enter into contractual arrangements with relevant value-

added benefits to the U of S. f) Select the successful Proponent/s. g) Specify the conditions that would govern any resulting Contract/s. h) Determine pricing and relevant value-added benefits.

The term of Contract shall commence on September 1, 2011 and shall remain in effect until August 31, 2016, unless otherwise terminated in accordance with the terms outlined herein. The U of S reserves the right to extend the Contract for five (5) additional consecutive years, for a maximum potential Contract period of ten (10) years, or re-tender the commodity.

The Proponent may submit a Proposal to the U of S, not later than four (4) months prior to the expiration date of the Contract, for the optional five (5) year extension to the Contract.

1.2 DEFINITIONS

Throughout this Request for Proposal, terminology is used as follows and appears in italicized text beginning with a capital letter:

a) Committee – The Cold Beverage Steering Committee, University of Saskatchewan. b) Contract – The agreement resulting from this RFP process. c) Contract Facilitator – The University’s representative responsible for liaising with the Supplier. d) Equipment or Machines – Automated vending, soda fountain and other dispensing/vending

machines including, but not limited to, coolers, merchandisers, refrigerators that serve or dispense canned, bottled and poured product.

e) Exclusive – Sole pouring, vending and advertising opportunities at University controlled locations and functions.

f) Gross Sales – Total revenue derived from sales resulting from the provision of vending and dispensing services inclusive of federal and provincial sales tax.

g) Program – The provision of Cold Beverage products for vending and/or over-the-counter programs, including the Supply and maintenance of all Equipment, signage, and moving/installation/removal of said items; reporting to the Contract Facilitator and/or other U of S designates, and providing superior customer service to the U of S.

h) Proponent – Each company receiving this Request for Proposal. i) Proposal – Documents submitted by Proponents in response to this RFP. j) Request for Proposal or RFP – Request for Proposal No. 11-844 including all attached and

referenced documents and subsequent addenda.


k) Sales Commission – The percentage of Gross Sales of each category of product for all products from all business conducted upon or from the premises by the Supplier and others, and whether such sales be evidenced by cash, cheque, credit card, debit card, exchange or otherwise and shall not include minimum sales as a condition to receive Sales Commission.

l) Service or Supply – The provision of Cold Beverage products, services and programs including all Equipment and materials.

m) Service Manager or Service Representative - The Supplier’s representative responsible for liaising with the U of S.

n) Supplier – The successful Proponent with whom the U of S may enter into a Contract. o) U of S or University – The University of Saskatchewan, as represented by Purchasing Services.

1.3 ISSUING OFFICE

Purchasing Services TEL: (306) 966-6704 University of Saskatchewan FAX: (306) 966-8342 E150 – 105 Administration Place EMAIL: [email protected] Saskatoon, SK S7N 5A2 Attention: Ms. Joanne Borys – Project Administrator

1.4 THE UNIVERSITY’S AUTHORIZED REPRESENTATIVES

The only persons who are, or shall be authorized to speak or act for the U of S with respect to this RFP, are those whose positions or names have been specifically designated in Section 1.3 – Issuing Office. Throughout this RFP process, Proponents may not contact U of S departments or end-users unless directed by persons designated in Section 1.3 – Issuing Office.

1.5 KEY DATES

The following schedule of key dates is provided only as a guide to Proponents and may not be strictly adhered to. The one exception is Section 1.5 e - Proposals due date, which will only be changed by written addendum.

a) Issuance of RFP March 22, 2011 b) Return Receipt Confirmation Form by March 25, 2011 c) Written inquiries up to April 8, 2011 d) Response to inquiries/notification of errors and/or omission April 19, 2011 e) Proposals due May 18, 2011 f) Evaluation and clarification of Proposals; Proponents shortlisted June 1, 2011 g) Presentations by shortlisted Proponents, if required (see Section

1.10 – Proponent Presentation) June 20 - 24, 2011

h) Acceptance of successful Proposal/s(if any) June 30, 2011 i) Transition period if required July 1 – Aug 31, 2011 j) Commencement date of Contract Sept 1, 2011

1.6 CLOSING DATE AND TIME

The Proposal, signed and dated by the Proponent’s authorized representative, must be received by the Issuing Office (see Section 1.3 – Issuing Office) in a sealed package not later than 2:00 p.m. Central Standard Time (CST) on May 18, 2011, and marked “RFP #11-844: Cold Beverage Program”. All Proposals shall be date and time stamped upon receipt by the Issuing Office. In the case of a date and/or time dispute the Issuing Office’s date and time clock will govern. Proposals received after the deadline date and time will not be considered.


1.7 PROPOSALS

This RFP states the instructions for submitting Proposals, and the procedures and criteria by which Proponents will be selected. No local customs or trade practices are adopted unless explicitly referenced hereunder. Where discretion in the process and criteria set out hereby exists, no restrictions shall be implied as to the exercise of such discretion. Please acknowledge receipt of this RFP by faxing the Receipt Confirmation form (see Appendix A – Receipt Confirmation) to the Issuing Office (see Section 1.3 – Issuing Office).

This Request for Proposal including all attached or referenced documents and subsequent addenda are for the sole purpose of preparing a Proposal response. Due to the vagaries of electronic transmissions, the University cannot guarantee the accuracy of the files received. In the event of a conflict in content, the original documents held by Purchasing Services – University of Saskatchewan shall govern. Proponents must not alter any portion of these documents except by adding any requested information. The University accepts no responsibility for damages that may be caused by these files and shall not be liable for any loss of profits, loss of use, interruptions of business, or for direct, indirect, special, incidental or consequential damages of any kind as a result of the use of these electronic files.

One (1) paper copy plus twelve (12) electronic copies on CD in PDF, Microsoft Word or Excel version 97 or later (PC format), of the Proponent’s Proposal are required. Faxed and emailed Proposals will not be evaluated. However, Appendix A – Receipt Confirmation should be faxed as indicated above. To facilitate out of province or international Proponents, electronic transmission of Proposals by Proponents to local third parties for printing and delivery in a sealed package to the U of S may be accepted, provided the specified number of copies are submitted and are delivered pursuant to Section 1.6 – Closing Date and Time.

Proponent's costs to develop the Proposal, the costs for investigative work performed prior to the execution of any contract, and costs for any presentations, are entirely the obligation of the Proponent and shall not be charged in any part to the U of S.

If the Proposal is a joint Proposal by more than one (1) Proponent, the Proposal must be submitted as a coordinated package with a primary Proponent identified.

The Proponent's Proposal and all supporting information become the property of the U of S. All such documentation may be reproduced by the U of S, provided that such reproduction is made solely for internal use or for any purpose required by law.

1.8 INQUIRIES AND CHANGES

It is the responsibility of each Proponent to inquire, in writing, about any requirements of this RFP that needs clarification. Verbal inquiries will not be accepted. If a Proponent discovers any inconsistency, discrepancy, ambiguity, error or omission in this RFP, the Proponent must notify the U of S immediately. Written inquiries must be directed to Ms. Joanne Borys (see Section 1.3 – Issuing Office).

The U of S shall not be bound and the Proponents agree not to rely upon any written or verbal statements or representations of any other persons, whether employed by the U of S or not, in the preparation and submission of their Proposals. This RFP, and any subsequent modifications thereto, is designated as the sole reference for the preparation of Proposals and takes precedence over any and all information obtained from any source, either verbal or written. All addenda will be issued in written form to all Proponents and shall be incorporated into and become part of this RFP.

Amendments to Proposals will be accepted if received in writing or facsimile prior to the RFP closing date and time (see Section 1.6 – Closing Date and Time). Amendments received after the RFP closing date and time will not be considered except as may be allowed by the U of S pursuant to Section 1.15 –


Selection Process and Criteria. Proposals may be withdrawn upon written request from the Proponent prior to the closing date and time only.

To maintain confidentiality of Proposals, amendments to pricing should indicate only the incremental difference and not the revised total.

1.9 AGREEMENT ON INTERNAL TRADE

This RFP is subject to the MASH Procurement Agreement, Annex 502.4 to the Agreement on Internal Trade (see website: www.ait-aci.ca/index_en/ait.htm). The bid notice can be viewed on website: http://www.usask.ca/fsd/suppliers/competitive_bid_opportunities.php through the "Western Universities Supply Management Association" link.

1.10 PROPONENT PRESENTATIONS

Proponents may be contacted after the RFP closing to arrange for presentations to clarify Proposals and/or product and/or equipment demonstrations. This may or may not be requested.

Proponent’s costs for any presentations are entirely the obligation of the Proponent and shall not be charged in any part to the U of S.

1.11 CONFLICT OF INTEREST

Proponents must identify any potential conflicts of interest that may arise as a result of their response to this RFP and/or subsequent award of Contract. Non-disclosure of any potential conflicts of interest may be sufficient cause to disqualify the Proposal or terminate any subsequent Contract.

1.12 ETHICS

Parties to this RFP process recognize that the Proponent, with whom the U of S chooses to contract as a result of this process, are the preferred Proponent that are authorized to provide contracted supplies and/or perform the contracted services. The U of S recognizes their responsibility to encourage and promote use of contracts according to negotiated conditions. Similarly, the parties agree that any actions by a Proponent, including a Proponent who is unsuccessful in obtaining a contract, that have the effect of undermining the effectiveness of any contract entered into with the successful Proponent, is a breach of a good faith working relationship and may be sufficient cause to disqualify Proponent from future RFP opportunities.

1.13 CONFIDENTIALITY

The Proponent acknowledges that the U of S is a Local Authority within the meaning of The Local Authority Freedom of Information and Protection of Privacy Act (the “Act”). The Proponent may review the Act (which may be obtained at www.qp.gov.sk.ca) and shall assume responsibility for marking documents which the Proponent wishes to remain confidential under the Act. The Proponent shall clearly mark “Confidential” on all information regarding the items and conditions, financial and/or technical aspects of the Proponent’s Proposal response, which in the Proponent’s opinion are of a proprietary or confidential nature at the relevant item or page. The U of S shall use reasonable efforts to hold all information marked “Confidential” by the Proponent in strict confidence but shall not be liable for any inadvertent disclosure. Similarly, information about the U of S obtained by a Proponent and declared by U of S representatives to be confidential must not be disclosed unless authorized by the U of S. Upon request, the U of S will provide its standard form non-disclosure agreement to assist in maintaining Proponent’s confidential information.

It is agreed that these reciprocal obligations of non-disclosure will survive the termination of any contract that might arise between the parties.

http://www.usask.ca/fsd/suppliers/competitive_bid_opportunities.php�

http://www.wusma.ca/index.php/site/bidsummary/�

http://www.wusma.ca/index.php/site/bidsummary/�


Notwithstanding the foregoing, the U of S wishes to disclose to the campus the commission rates and any relevant rates or information regarding any commissions, exclusivity funds and value-added benefits received by the U of S pursuant to the Contract.

This RFP and all drawings, designs, specifications and other data appended or related to it, are the property of the University of Saskatchewan and are supplied only for the purpose of enabling each Proponent to prepare and submit a Proposal in response thereto. The information contained, referenced or appended to the RFP, is not to be disclosed or released for any other use or purpose and must be returned to the U of S when requested.

1.14 IRREVOCABLE OFFER

Proposals shall constitute a valid and irrevocable offer which is open for acceptance by the U of S for a period of ninety (90) days following the closing date and time specified in Section 1.6 – Closing Date and Time.

The U of S reserves the right to accept the Proposal(s) which it deems most advantageous and the right to reject any or all Proposals, in whole or in part, whether the prices offered be the lowest or not. Further, the U of S in its sole discretion, may accept or reject any Proposal which in the opinion of the U of S is incomplete, obscure, irregular, contains exceptions or counter offers or, which is non compliant with the terms of the RFP. The U of S is under no obligation to award a Contract, and reserves the right to terminate the Proposal process at any time, and to withdraw from discussions with any or all of the Proponents who have responded.

1.15 SELECTION PROCESS AND CRITERIA

It is the intent of the U of S to select the most effective Proposal that meets the requirements and provides the best overall value to the University. The U of S may or may not, conduct discussions, request further information or clarifications, either in succession or concurrently, with selected Proponents on the content of their Proposal(s) without becoming obligated to clarify or seek further information from any or all other Proponents. However, Proponents are cautioned that any request for clarifications will not be an opportunity either to correct errors or to change their Proposals in any substantive manner. The U of S will not be limited as to its criteria for evaluation of Proposals.

At its discretion, the U of S may engage the services of a third party technical consultant to review, evaluate and recommend the Proposal, which best addresses the requirements of this RFP.

Proposals shall be evaluated based on the following criteria:

Percentage Weighting

a) TECHNICAL SOLUTION 20% • Understanding of scope of Program. • Identified Program risks and potential solutions. • Ability to develop and meet Supply and delivery requirements. • Ability to provide quality product, service and programs. • Maintain inventory levels. • Warehouse/service facilities and location. • Other relevant factors the U of S may consider appropriate to its evaluation.

b) PROPONENT QUALIFICATIONS, APPROACH AND IMPLEMENTATION STRATEGY 15%

• Corporate structure, ownership and financial stability. • Corporate reputation. • Marketplace experience and credentials. • Service history and ability to provide required on-site service.


• Reporting timeliness, payment remittance and format. • Canadian presence in University setting, including experience, track record, competence and

reliability in similar supply agreements. • References (minimum four), preferably current contractual arrangements with universities. • Understanding of the scope and impact of this RFP. • Completeness of the approach and implementation strategy proposed. • Flexibility of product offerings and locations. • Other relevant factors the U of S may consider appropriate to its evaluation.

c) SUSTAINABILITY AND ACCESSIBILITY 15%

• Corporate sustainability policies and social/ethical, economic initiatives currently in place. • Demonstrated commitment to sustainability and social/ethical, economic principles in all countries

of operation. • Reducing carbon footprint such as fleet vehicles, delivery/logistics scheduling from raw materials

to finished product. • Bottled water strategies. • Healthier product choices. • Initiatives in process of being implemented or in planning stages. • Initiatives specific to this procurement. • Commitment to recycling and environmental stewardship including an E-Waste program. • Equipment operating and/or energy consumption cost. • Environmental impact. • Accessibility of the vending machines for physically and visually impaired.

d) PRICING, COMMISSION STRUCTURE, AND OTHER VALUE-ADDED BENEFITS 40%

• Proposed pricing and commission structure. • Exclusivity vs. multiple award. • Full campus or targeted areas, food services, vending services, other. • Full product line vs. limited product line. • Cost saving proposals. • Benefits to internal stakeholders. • Value-added benefits in support of university programs and priorities – e.g. Integrated Planning. • Value-added services – product delivery and servicing. • Consistency of cost to technical and management plans. • Other relevant factors the U of S may consider appropriate to its evaluation.

e) PROPOSAL, TERMS AND CONDITIONS 5%

• Contractual terms proposed by the Proponent. • Acceptance of Preferred Contractual Provisions. • Format that is clear and comprehensive (see Section 2.1 – General Outline). • Other relevant factors the U of S may consider appropriate to its evaluation.

f) Other criteria the U of S may consider appropriate to its evaluation. 5%

TOTAL OF 100%

1.16 CONTRACTUAL OBLIGATION

The U of S has outlined both mandatory and preferred contractual provisions (see Section 3.0 – Contractual Provisions and Appendix C – Validation of Proposal and Acceptance of Contractual Provisions) that will govern the selection of a Proponent and any subsequent Contract issued. These contractual terms will be incorporated into any Contract between the successful Proponent(s) and the U of S. Mandatory contractual provisions cannot be modified in the Proponent's Proposal and shall


be deemed to be specifically incorporated by reference in any Proposal submitted by the Proponent. Preferred contractual provisions are desirable to the U of S but may be modified upon request. A Proponent may reject or make changes to the preferred contractual provisions by explicitly stating so in their Proposal. The change will be considered in the selection process. Preferred contractual provisions not explicitly rejected or amended by a Proponent, shall be incorporated by reference in any submitted Proposal without further opportunity to comment or amend by the Proponent.

UNLESS A PROPONENT EXPRESSLY AND SPECIFICALLY PROVIDES OTHERWISE IN THEIR WRITTEN SUBMISSION, THE PROPOSAL SHALL AUTOMATICALLY BE DEEMED TO INCLUDE THE PROPONENT’S AGREEMENT TO THE PREFERRED CONTRACTUAL PROVISIONS OF THIS RFP. IF A PROPONENT CANNOT ACCEPT ANY OF THESE PROVISIONS, THE PROPONENT MUST SET OUT THE OBJECTION IN THEIR PROPOSAL. FAILING WHICH, ALL PREFERRED CONTRACTUAL PROVISIONS SHALL BE INCORPORATED BY REFERENCE IN THE CONTRACT.

1.17 DISPUTE RESOLUTION

If required, the Proponent shall have access to appropriate dispute resolution processes. The Proponent may request a copy of the dispute resolution process options from Purchasing Services. The dispute resolution process will not delay Contract award.

1.18 RIGHT TO NEGOTIATE

Should the U of S in its sole discretion, not receive any Proposal satisfactory to the U of S, the U of S reserves the right to negotiate a contract for all or part of the Program with any one (1) or more of the Proponents without becoming obligated to offer to negotiate with all Proponents.

1.19 SUSPENSION OF RFP PROCESS

In the event the U of S discovers new relevant information regarding the requirements of the Program or the Request for Proposal or that Proponents have received unequal access to relevant information, the U of S reserves the right in its sole discretion, to suspend the RFP process, either before or after Proposals have been received, issue new information in writing to all Proponents and then continue the RFP process.

In the event the U of S chooses to suspend the RFP process, those Proponents who have submitted bids will be provided with new information and allowed an additional five (5) days to change their Proposals should they choose to do so, or to withdraw altogether. Thereafter, the U of S will continue the RFP process with the remaining Proponents, with all other requirements of the RFP applying as if the RFP process had not been suspended.

END OF SECTION 1.0


2.0 GUIDELINES FOR PROPOSAL In order to receive a uniform format of responses from all Proponents, the following guidelines for formatting the Proposal have been outlined. 2.1 GENERAL OUTLINE

a) A table of contents of all presented material. b) An outline of your corporate structure and ownership, complete with a list of the names of all the

owners of the company and/or officers of the corporation, and a company organizational chart. c) A complete description of the duration and extent of your company's experience, competence and

reliability in servicing similar Programs. d) A list of proposed personnel, corresponding job function, title, qualifications and experience required

to facilitate any subsequent contract. e) A list of proposed Equipment and service schedule. f) Proposed roll-out plan/implementation methodology including transition if not the incumbent. g) The product pricing, commission structure and value-added benefits, in Canadian dollars (see

Section 2.5 – Pricing and Commission Structure and Value-Added Benefits), for all proposed product and/or services.

h) Information regarding any potential U of S private label product (see Appendix D). i) Estimated Equipment operating costs and/or energy consumption costs. j) Responses to specific questions and required information for the Program as presented in this RFP.

The Proponent should clearly indicate any specification/section that cannot be met in its entirety. k) Submission of relevant references. Provide a minimum of four (4) references for similar contracts, to

include: company name, contact name, title, telephone number and email address if available. l) A summary of any cost saving proposals, including any options that support sustainability principles. m) A summary of sustainability initiatives related to this RFP (see Section 2.3 – Sustainability). n) A summary of any value-added benefits or in-kind contributions (any opportunities for recognition

must be approved under University Policy #5.07 see website: www.usask.ca/university_secretary/policies/advancement/5_07.php?heading=menuPolicies.

o) Proposals should address concerns over bottled water issues and the desire of the U of S to offer healthier product choices on campus.

p) Proposals should describe the Equipment program including options, maintenance, service protocols on weekdays, weeknights and statutory holidays.

q) Proposals should include viable options for securing Machines to walls to prevent tipping. r) To ease traffic congestion and parking issues during core university hours, the Supplier should

suggest delivery plans. Access to some buildings may be limited to evenings and weekends – such as Rutherford Rink, the Football Clubhouse and all buildings on campus have varied lockup times. A schedule will be provided to the successful Proponent.

s) Proposals should offer a process to manage customer refunds. t) A clear indication of services that will be brokered to third parties, including usage of any U of S in-

house services. u) Completed Receipt Confirmation (see Appendix A – Receipt Confirmation). v) Completed Proponent Information (see Appendix B – Proponent Information). If the Proponent is

acting as an agent or representative, include the name and address of the Company being represented.

w) Completed Validation of Proposal and Acceptance of Contractual Provisions (see Appendix C). Proposals shall automatically be deemed to include Proponent’s agreement to the preferred Contractual Provisions which shall be incorporated by reference in the Contract, unless expressly and specifically indicated otherwise.

x) Completed Pricing Form (see Appendix F). y) Completed Proponent Selection (see Appendix G). z) Provide details of the methodology used to ensure accuracy in tracking the types and volume of

beverages that are sold during the Contract period.

http://www.usask.ca/university_secretary/policies/advancement/5_07.php?heading=menuPolicies�


aa) A brief summary of any electronic capabilities that your company can provide for interfacing to U of S systems. This can include electronic commerce, electronic reporting, electronic inventory control, email, etc.

bb) Disclosure of any and all judgments, pending or expected litigation, or other real or potential reversals which might materially affect the viability or stability of the Proponent’s organization; or warrant that no such condition is known to exist.

2.2 SIGNING AUTHORITY

Proposals must be dated and signed in the firm or corporate name and must bear the signature of an officer or agent duly authorized to execute contracts for the Proponent. The Proponent’s name must be fully stated. Where Proposals are signed by an agent of the Proponent, evidence of authority to act as the Proponent’s agent shall accompany the Proposal.

Joint Proposals must be dated and signed in the firm or corporate name of the primary Proponent and must bear the signature of a principal duly authorized to execute contracts for the primary Proponent. The primary Proponent will be responsible for all the duties and obligations of the RFP process and the execution of any subsequent contract.

2.3 SUSTAINABILITY

The U of S is committed to support principles of sustainability in procurement decisions, wherever practical. This includes consideration of environmental, social/ethical and economic impacts.

Proposals should include a description of any corporate sustainability policy and sustainability initiatives currently in place, in process of being implemented or in the planning stages. Sustainability initiatives include both general initiatives within your organization and proposed initiatives specific to this procurement.

Proposals should address each of the following sustainability issues below, by providing detailed information:

2.3.1 EQUIPMENT

Vending Machines/Coolers – use of carbon reduction models are requested – those that are energy efficient and/or include a sleep mode and/or ‘smart’ technology. All vending machines should meet the energy-use level standards specified by Natural Resources Canada. Proponents are encouraged to view the website http://oee.nrcan.gc.ca/commercial/equipment/beverage-vending-machines/index.cfm for complete product specifications and an updated list of qualifying products.

Qualifying models should come equipped with hard wired controls and/or software capable of automatically placing the Machine into a low power mode during periods of extended inactivity while still connected to its power source to facilitate the saving of additional energy. Machines should be capable of operating in each of the low power modes described below: a) Lighting low power state – lights off for an extended period of time. b) Refrigeration low power state – the average beverage temperature is allowed to rise above

40%F for an extended period of time. c) Whole Machine low power state – the lights are off and the refrigeration operates in its low

power state.

The Machines should be capable of automatically returning itself back to its normal operating conditions at the conclusion of the inactivity period. The low power mode-related controls/software should be capable of on-site adjustments by the Proponent.

http://oee.nrcan.gc.ca/commercial/equipment/beverage-vending-machines/index.cfm�


Describe type and percentage of any recycled materials the Equipment contains. Any Equipment features that support sustainability should be described, such as reverse vending machines which provide a refundable deposit (bottle/can/glass) and recycle the containers.

Lockable coolers with proper locking mechanisms are required for security reasons in areas that are accessible to the public after hours.

Provide details about your annual Equipment maintenance program. Provide details of Equipment containing any unique features such as non-reset-able cash accounting meters, bill readers, etc.

2.3.2 ENVIRONMENT

Describe your company’s environmental policy. Provide background on the major environmental and safety issues your company has experienced, including the company’s track record in handling these issues.

Describe your various waste streams from raw materials, work in process (manufacturing), finished goods to disposal.

Provide information regarding your company’s sustainability efforts to reduce its carbon footprint through procurement/sourcing, manufacturing, packaging, transportation, equipment, marketing, service, maintenance, disposal, etc. This could include targeted reduction of energy, gas, or water consumed by the product over its life, sourcing initiatives, scheduled deliveries, recycling, use of recycled content in equipment, etc.

Highlight any sustainable processes/product offerings that differentiate your company from your competitors. Describe how the carbon footprint can be reduced in the performance of this Program. For example, remote monitoring of vending machine stock levels to determine frequency of refill.

Describe how your product/Equipment makes efficient use of resources and energy throughout its lifecycle. Things to consider are if they’re made with resource-saving materials or processes. Explain what happens at the end of the Equipment lifecycle.

2.3.3 SOCIAL/ETHICAL RESPONSIBILITY

Provide any company social/ethical policies including standards for a safe and healthy working environment. Describe where your products are made.

Provide the name of any third-party auditors used to substantiate your practices.

2.3.4 BOTTLED WATER

The University will consider Proposals for all scenarios including, but not limited to exclusivity, non-exclusive, with and without bottled water sales.

The University and its students are very concerned about the use of bottled water in light of sustainability and availability of potable water. Indicate the impact, if any, of limiting the availability of bottled water at specific locations and gradually reducing the availability over the Contract term. Describe your company’s response to the disposal issue of water bottles (and other containers).


2.3.5 HEALTH ISSUES

Describe your company’s response to the health issues related to consumption of water, soft drinks, sugared fruit juices and power drinks.

The University is interested in offering healthier choices on campus. Describe how your company can support this endeavor. Explain the components of your product labeling.

2.3.6 OTHER

Describe any options to participate in national agreements with major food services providers.

2.4 EQUIPMENT SAFETY

Vending machines must be properly restrained to structural elements including, but not limited to, solid concrete, gyprock, hollow concrete block (HCB), various masonry walls, etc. Proponents should propose viable options for securing Machines to walls to prevent tipping.

2.5 PRICING, COMMISSIONS AND VALUE ADDED BENEFITS

Pricing and value-added benefits must be shown in Canadian dollars, Goods and Services Tax (GST) and Provincial Sales Tax (PST) excluded.

Pricing must be submitted in hard copy and electronic copy and CD in Microsoft Word or Excel version 97 (PC format), and must be shown in Canadian dollars, Goods and Services Tax (GST) and Provincial Sales Tax (PST) excluded (see Appendix F).

Pricing, commissions, and value-added benefits quoted should be F.O.B. the U of S.

Costs should be inclusive of all relevant elements including, but not limited to the following:

• Pricing in Canadian funds. • Taxes, shown separately if applicable. • Duty, if applicable. • Pricing formula(e) including securing of Machines to prevent tipping. • Provision, installation and maintenance of vending machines/coolers. • F.O.B. terms. • Value-added benefits and commissions. • Staffing. • Consulting and problem determination. • Training. • Handling and delivery charges. • Transportation costs and related expenses. • Insurance. • Permits, licences, fees. • Reporting. • Miscellaneous charges. • Emergency deliveries. • Returns/exchanges. • Refund process.


2.6 FINANCIAL CAPABILITY

The U of S requires assurance that financial limitations do not exist that may cause failure to meet Program commitments or withdrawal of the company from the marketplace. The U of S reserves the right to request additional information and/or clarification regarding all financial information submitted.

END OF SECTION 2.0


3.0 CONTRACTUAL PROVISIONS The following conditions will substantially form the Contract that shall result from this RFP process. Mandatory Contractual Provisions are indicated by double asterisks (**) and cannot be modified. Preferred Contractual Provisions are desirable to the U of S but are negotiable. 3.1 PARTIES OF CONTRACT

This Contract,

BETWEEN: The University of Saskatchewan, a body corporate incorporated by Act of the Legislature of the Province of Saskatchewan, located in the City of Saskatoon, in the Province of Saskatchewan, herein after called the “U of S” or “University”.

AND:

3.2 DEFINITIONS

Throughout this Contract, terminology is used as follows and appears in italicized text beginning with a capital letter:

a) Committee – The Cold Beverage Steering Committee, University of Saskatchewan. b) Contract – This agreement. c) Contract Facilitator – The University’s representative responsible for liaising with the Supplier. d) Equipment or Machines – Automated vending, soda fountain and other dispensing/vending

machines including, but not limited to, coolers, merchandisers, refrigerators that serve or dispense canned, bottled and poured product.

e) Exclusive – Sole pouring, vending and advertising opportunities at University controlled locations and functions.

f) Gross Sales – Total revenue derived from sales resulting from the provision of vending and dispensing services inclusive of federal and provincial sales tax.

g) Program – The provision of Cold Beverage products for vending and/or` over-the-counter use, including the Supply and maintenance of all Equipment, signage, and moving/installation/removal of said items; the development of promotional/marketing programs, reporting to the Contract Facilitator and/or other U of S designates, responding to requests promptly and providing superior customer service to the U of S.

h) Proponent – Each company receiving this Request for Proposal. i) Proposal – Documents submitted by Proponents in response to this RFP. j) Request for Proposal or RFP – Request for Proposal No. 11-844 including all attached and

referenced documents and subsequent addenda. k) Sales Commission – The percentage of Gross Sales of each category of product for all products

from all business conducted upon or from the premises by the Supplier and others, and whether such sales be evidenced by cash, cheque, credit card, debit card, exchange or otherwise and should not include minimum sales as a condition to receive Sales Commission.

l) Service / Supply – The exclusive provision of Cold Beverage products, services and programs including all Equipment and materials.

m) Service Manager and/or Service Representative - The Supplier’s representative responsible for liaising with the U of S.

n) Supplier – The successful Proponent with whom the U of S may enter into a Contract. o) U of S or University – The University of Saskatchewan, as represented by Purchasing Services.


3.3 PURPOSE

The purpose of this Contract, as further described herein, shall be for the provision of a Cold Beverage Program to the U of S, as requested in RFP No. 11-844, and as presented in the Supplier’s Proposal dated Month/Day/Year (and all documents that affect this Contract).

3.4 ENTIRE AGREEMENT

The Contract documents represent the entire agreement between the parties regarding the subject matter herein and supersede all prior oral and written negotiations, representations or agreements. The Contract documents may not be amended except as may be allowed pursuant to Section 3.6 - Amendments. The Contract documents, in order of priority, consist of Contract #11844-00, the Proposal and RFP #11-844.

3.5 TERM

The term of this Contract shall commence on September 1, 2011 and shall remain in effect until August 31, 2016 unless otherwise terminated in accordance with the terms outlined herein. The U of S reserves the right to extend this Contract for five (5) additional consecutive years, for a maximum potential Contract period of ten (10) years, or re-tender the commodity.

At the expiration of the Contract, there shall be no hold-over or consideration for adjustments related to any shortfall of sales and volume projections during the prior terms of the Contract.

3.6 AMENDMENTS **

All changes to this Contract shall be mutually agreed to by the U of S and the Supplier, and approved by the U of S. No amendment of this Contract process shall be effective unless it is produced in writing and executed by designated U of S signing authorities, and signed by the Supplier’s authorized representative.

3.7 TERMINATION

3.7.1 This Contract may be terminated upon sixty (60) days written notice for reason of:

a) Non-conformance to the conditions of this Contract by one party, other than the party seeking termination, or

b) Failure of the parties to negotiate mutually acceptable adjustment of pricing, or c) Insolvency, declaration of bankruptcy or commitment of an act of bankruptcy by either party,

or d) Any non-disclosed conflicts of interest.

3.7.2 This Contract may be terminated immediately for reason of mutual written agreement by both

parties. 3.8 INDEMNITY

The Supplier shall indemnify the U of S for all damage suffered by the U of S as a result of the negligent actions or wrongful acts of the Supplier, its employees, servants and/or agents. The Supplier shall also indemnify and hold harmless the U of S, its Board of Governors, students, employees, servants and/or agents from all claims, demands, losses, costs, damages, actions, suits, or proceedings initiated by third parties arising from the negligence of the Supplier, its employees, servants, and/or agents arising directly as a result of the provision of the Program.


3.9 LIABILITY

The Supplier shall be liable to the U of S for all losses, damages, costs and expenses of whatever nature or kind the U of S may suffer, sustain, pay or incur as a result of a breach of this Contract by the Supplier or as a result of the negligence or willful misconduct of the Supplier or its agents, Subcontractors, Subconsultant’s or suppliers or their directors or employees in connection with, related to, or arising out of the performance, purported performance or nonperformance of the Supply.

3.10 INSURANCE

The Supplier shall meet the insurance requirements as set forth below. The Supplier shall provide certificate(s) of insurance, duly signed by an authorized representative of the insurer, as evidence of coverage prior to the commencement of this Contract.

3.10.1 Commercial General Liability Insurance: With a limit of not less than FIVE MILLION CANADIAN

DOLLARS ($5,000,000.00 CAD) inclusive per occurrence for bodily injury (including death), and damage to property including loss of use thereof. Such insurance shall include coverage for broad form property damage, contractual liability, completed operations, product liability and non-owned automobiles. Such insurance shall also include the U of S as an additional insured, contain a cross liability clause and provide for thirty (30) days prior written notice in the event of a material change or cancellation.

3.10.2 Property Insurance: The Supplier shall provide, maintain and pay for “all-risk” property insurance

covering the full value of the Supply, including but not limited to any material supplied by the U of S and any existing property forming an integral part of the Supply, or property otherwise deemed to fall under any care, custody or control exclusion in the Supplier’s general liability policy. Such insurance shall include the U of S as an additional insured and shall provide thirty (30) days prior written notice in the event of a material change or cancellation.

3.10.3 Automobile Liability Insurance: With a limit of not less than TWO MILLION CANADIAN

DOLLARS ($2,000,000.00 CAD) for all owned, non-owned, leased or rented licensed vehicles used in the performance of this Contract.

3.11 PERMITS, LICENSES, NOTICES, LAWS AND RULES

The Supplier shall obtain and cover the costs for all permits, licenses and certificates of inspection necessary for the execution of the Program, including liability for all applicable taxes; shall give notices and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the Program; and shall pay all fees required by law.

All product shall comply with all applicable provincial and federal regulations.

3.12 ELECTRICAL EQUIPMENT CERTIFICATION

The Supplier verifies that all electrical equipment to be furnished is approved based upon Canadian Standards (Saskatchewan) and labelled by a testing laboratory operated by: the Canadian Standards Association (CSA); ENTELA; The Underwriters’ Laboratories of Canada (ULC); Underwriters’ Laboratories Inc. (with combined Canadian and US marks); Intertek Warnock Hersey; and Intertek ETL Semco, or by a testing laboratory recognized by the Chief Electrical Inspector of SaskPower. See Appendix P.1 and Appendix P.2 – Electrical Equipment Certification, which should be completed and returned with the Proposal submission.


3.13 SAFETY

The Supplier shall take all necessary precautions for the safety and protection of employees on the job, whether they are their own, or the employees of others and the general public as required by the conditions and progress of the Supply.

3.14 PERFORMANCE REVIEW

The Supplier, will meet quarterly with the Committee or designate to review the performance of the Supplier, to ensure that all parties are confident that the Supplier is providing an acceptable quality of service, assessing marketing implementation progress and service, product variety, and any other operational, administrative and contractual matters. Non-conformance to any Contract provisions can be grounds for termination of this Contract.

3.15 SUPPLIER'S PERSONNEL

The Supplier shall assign a Service Manager and/or Service Representative who will be readily available to assist in problem resolution and contract administration. This individual should also be prepared to call on the various participating locations on a regular basis. The Supplier shall have a designated contact person for inside sales to handle daily inquiries.

The Supplier shall advise the U of S regarding change in company ownership, Contract related personnel, financial status, service disruptions including strikes and/or lock-outs. The U of S reserves the right to meet with the Supplier to discuss how these changes may affect the performance and conditions of this Contract. In the event that the changes made by the Supplier negatively affect the performance and/or conditions of this Contract, the U of S may terminate the Supplier’s Contract (see Section 3.7 - Termination) and appoint another Supplier.

3.16 INDEPENDENT CONTRACTOR **

All of the Supplier’s employees providing services to the U of S under this Contract, shall be deemed employees solely of the Supplier’s and shall not be deemed for any purposes whatsoever employees or agents of, acting for, or on behalf of the U of S. The Supplier shall perform all services as an independent contractor and shall discharge all its liabilities as such. No acts performed, or representations, whether oral or written, made by the Supplier with respect to third parties, shall be binding on the U of S.

3.17 PROGRAM SCOPE

To be negotiated on the basis of the Supplier’s Proposal. 3.18 ROLES AND RESPONSIBILITIES

To be negotiated on the basis of the Supplier’s Proposal.

3.18.1 The Supplier shall:

• Obtain approval from the U of S for all new product offerings including size/packaging prior to placement.

• Order, merchandise and stock vending machines and coolers with approved product on a regular basis.

• Provide affordable and contemporary products. • Provide products at pricing that is competitive within the local marketplace. • Provide required product selection and quantity in each location. • Provide product to the University community for targeted events.


• Be responsible for all damage to buildings incurred during installation/removal of Machines and/or delivery of product.

• Cover the installation cost for all vending locations as necessary. The Supplier shall coordinate this work with the U of S Facilities Management Department (FMD) or designated U of S personnel.

• Be flexible with respect to product selection, signage and other value-added opportunities to meet changing University student priorities.

• Obtain approval from U of S for placement of all Point of Sale (POS) signage. • Provide demonstrated commitment to all aspects of sustainability. • Be responsible for all tax obligations resulting from sales and revenue under this Contract. • Pay monthly commissions on all product including Bag in Box’s (BIB’s), over-the counter

sales and vending machines. • Provide reports on consumption and sales figures in a timely manner for all products

including BIB’s, over-the counter sales by location and vending machines. • Provide quarterly and annual reports (see Section 3.24). • Other as negotiated on the basis of the Supplier’s Proposal.

3.18.2 Service and Equipment:

• Provide appropriate Equipment at the identified locations and additions during the term of this

Contract. • Provide state of the art Equipment at no cost to the University. • Keep all Equipment well stocked at all times, clean and maintained in excellent working order

with next day service both stock outs or maintenance. • Provide additional Machines and services from time-to-time throughout the duration of the

agreement upon request from U of S designated representatives. • Provide lockable coolers with proper locking mechanisms in areas that are accessible to the

public after hours. • Be responsible for ensuring Machines are properly secured to structural elements to prevent

tipping. • Be responsible for loss of or damage to the Supplier’s Equipment and their contents. • Obtain approval from the U of S prior to Equipment placement. The University reserves the

right to request removal of any Equipment it deems necessary. • Provide a schedule for Equipment upgrades and replacements, particularly as new

technology emerges. Upgrades and replacements should include removal of old equipment and old lines.

• Be responsible for an annual maintenance program. • Ensure that all units comply with the Saskatchewan Electrical Equipment Certification (see

Appendix P.1 and P.2). All vending machines should meet the energy-use level standards specified by Natural Resources Canada (see Section 2.3.1).

• Use carbon reduction Equipment models – those that are energy efficient and/or include a sleep mode and/or ‘smart’ technology. All vending machines should meet the energy-use level standards specified by Natural Resources Canada.

• Install Machines that are new and in first class operational condition during the term of the Contract.

• Configure all Machines with dollar bill readers/changers. • Provide options to include use of vend cards similar to and/or compatible with the U of S

Food Services Card. • Provide on-line ordering/fulfillment and invoicing options. • Ensure that vending machines are topped-up and filled with fresh product prior to each

weekend and major events. • Ensure Equipment is clearly labelled with the campus refund procedures and safety labels. • Equipment remains the property of the Supplier and the U of S will not assume responsibility

for any loss, theft or damage to the Supplier’s Equipment.


• The Supplier is responsible for all installation, including site preparation and renovation. Equipment relocation as a result of renovation will be at the Supplier’s expense.

• Other as negotiated on the basis of the Supplier’s Proposal.

3.18.3 The U of S shall:

• Provide suitable space, be responsible for the cost of electricity, water, and utilities for the efficient performance of vending machines at each location.

• Be responsible for water and electrical connections for Equipment locations. • Provide a University representative responsible for liaising with the Supplier – the Contract

Facilitator. • Other as negotiated on the basis of the Supplier’s Proposal.

3.19 PRODUCT PRICING AND VALUE-ADDED BENEFITS

To be negotiated on the basis of the Supplier Proposal. Pricing is exclusive of Goods and Services Tax (GST) and Provincial Sales Tax (PST).

Pricing should be firm for two (2) years of this Contract. To be negotiated on the basis of the Supplier’s Proposal.

Adjustments product pricing (increases/decreases) shall be permitted in accordance with substantiated changes in the Supplier’s costs, for all Contract supplies and/or services. Increases in pricing shall be not greater than the rise in the Consumer Price Index (CPI).

The Supplier shall notify the U of S in writing of any proposed pricing and fee structure changes for Contract supplies and/or services, no less than sixty (60) days prior to planned implementation of pricing changes throughout the term of this Contract.

The establishment of Retail product pricing shall be determined at the discretion of the University.

3.20 PAYMENT SCHEDULES

To be negotiated on the basis of the Supplier’s Proposal.

All services are subject to the Goods and Services Tax (GST). Proposals should include suggested payment schedules.

3.21 INVENTORY

The Supplier shall maintain adequate inventory of contracted supplies to meet all normal day-to-day demands of the U of S, consistent with the performance requirements of this Contract. The vending machines are to be fully stocked and checked on a regular basis. Should any vending machine or cooler require servicing or filling, this must be done within 48 hours. All other orders for over-the-counter and BIB’s must be fulfilled within 48 hours.

If, for any reason, the Supplier is unable to Supply one (1) or more of the Supplier’s Cold Beverage products for a period of five (5) or more consecutive days during the Contract term, the U of S reserves the right to source product from non-contracted suppliers to ensure that the Supply of Cold Beverage Products to the U of S is sufficient to meet demands.


3.22 DELIVERY

The Supplier shall establish and maintain a reasonable delivery schedule which may involve after-hour deliveries to ease traffic congestion on campus, and utilize appropriately-sized vehicles for the delivery load to support sustainability.

Contract supplies and services shall be delivered to satisfy the normal demands of the U of S. The delivery schedule required to accomplish this requirement will be the responsibility of the Supplier.

The Supplier shall establish an emergency response plan for the delivery and access to available products in vending machines under this RFP in the event of catastrophic event, strike or for unavailability of product by the Supplier and refilling of Machines on a first priority or responder basis.

All delivery vehicles shall be turned off when parked near or in building loading docks on the University campus to alleviate problems with vehicle exhaust ingestion in the various buildings.

3.23 AUDITS

The Supplier shall comply with any requests from the University to audit the costs, sales reports and/or other pertinent records of the Supplier, upon the premises of the Supplier. This is optional and may or may not be requested.

3.24 REPORTS

The Supplier shall provide quarterly reports and consolidated annual reports providing year over year comparisons. The Supplier shall maintain sales records per location and vending machine of all items supplied under this Contract to the U of S. Such a report shall be supplied to the U of S within fifteen (15) days from the date of the request of the U of S and normally about one hundred and twenty (120) days prior to the expiration or termination of this Contract.

The Supplier shall provide to the U of S, quarterly statistical reports of sales activity generated through this Contract. The reports should indicate the product description, volume by product in current quarter, total volume by product to date, dollars by product spent in current quarter, total dollars by product spent to date, totals by location and vending machine or food outlet.

3.25 COPYRIGHT, PROPRIETARY OWNERSHIP AND WAIVER OF MORAL RIGHTS

The Service Provider hereby assigns and transfers to the U of S all rights to copyright and all other intellectual property rights in the deliverables under this Contract and arising out of its work and activities under this Contract and the work and activities of its employees, servants and agents under this Contract, including moral rights of the creators. The parties agree that the U of S shall have the sole and exclusive legal ownership of all deliverables as described in this Contract, including data, documents or other materials related to the said deliverables, work and activities. The Service Provider shall provide the U of S with all materials developed in relation to this Contract at the conclusion of this Contract.

The Supplier, at its own expense, will defend any suit which may be brought against the U of S, its Board of Governors, students, employees, servants and/or agents for the infringement of any copyrights, patents or trade secrets by equipment, software, publications, intellectual or creative properties furnished pursuant to the Proposal. The U of S shall give the Supplier prompt written notice of such suit and full right and opportunity to conduct the defence thereof, together with full information and all reasonable cooperation. If in the Supplier’s opinion the equipment, software, publication, intellectual or creative property furnished hereunder is likely to or does become the subject or claim of infringement of a copyright, patent or trade secret then the Supplier may, at its option, substitute for the alleged infringing equipment, software, publications, intellectual or creative properties, modifications satisfactory to the U of S, in its sole discretion, or at Supplier’s option and expense, obtain the right for the U of S to continue the


use of such equipment, software, publications, intellectual or creative properties. If the use of such equipment, software, publications, intellectual or creative properties by the U of S shall be prevented by injunction, the Supplier agrees to take back the equipment, software, publications, intellectual or creative properties and refund the total amount the U of S has paid to the Supplier.

3.26 OPERATIONAL PROBLEM RESOLUTION

When resolving problems, the Supplier shall contact by telephone and if requested, visit the concerned department. The Supplier shall then advise the U of S regarding the action taken.

3.27 TRANSITION

In the event that a new Contract term is not awarded, a transition period shall be in effect whereby, the current Supplier , if so requested, shall honour all Supply requirements for a period of four (4) to twelve (12) months beyond their Contract expiry date.

3.28 ALTERNATE DISPUTE RESOLUTION

If a dispute arises pertaining to an alleged breach of this agreement by either party, the parties agree to meet without delay to resolve the dispute and shall retain a mediator to assist in resolving the dispute if the parties are unable to resolve the dispute. Each party shall bear its own costs and one-half of the costs of the mediator. If the dispute is not resolved, on request in writing by either party, it shall be referred to a single arbitrator for decision. The decision of such arbitrator shall be final and binding. The arbitrator shall be mutually agreed upon by the parties and failing such agreement within thirty (30) days of the request for arbitration, the arbitrator shall be appointed as provided by The Arbitration Act, 1992 of the Province of Saskatchewan. The arbitration shall be conducted in the manner provided by the said Act.

3.29 UNIVERSITY POLICIES, PROCEDURES AND REGULATIONS **

Personnel of the Supplier shall observe all policies, procedures and regulations of the U of S made known to them.

3.30 EXCLUSIVE SUPPLY AGREEMENT**

Should only one (1) Supplier be awarded the Contract, this may become an exclusive corporate Supply agreement.

The U of S agrees that the products and/or services of the Exclusive Supplier will be the only products and services within the Exclusive Products/Services made available for sale, advertised or promoted at the University.

3.31 EXTERNAL MARKETING **

The Supplier shall not use the name, logo or image of the U of S for any external marketing purposes whatsoever without express written permission from the U of S.

3.32 NOTICES

3.32.1 All notices required under this Contract shall be in writing, and shall be deemed to have been duly given and received either: a) On the date of receipt, if delivered by hand or commercial courier, or b) At the commencement of the next normal business day following the date of transmission, if

sent by facsimile, or c) Within three (3) business days from the date of mailing, if sent by mail.


3.32.2 When such communications have been addressed as follows:

If to the U of S If to name of Supplier

Purchasing Services, Address University of Saskatchewan Attention: E150 – 105 Administration Place Facsimile: Saskatoon SK S7N 5A2 Attention: Ms. Joanne Borys – Project Administrator Facsimile: (306) 966-8342

3.33 CONFIDENTIALITY AND TRANSPARENCY**

3.33.1 The Supplier acknowledges that the U of S is a public body subject to “The Local Authority Freedom of Information and Protection of Privacy Act” (the Act). The Supplier has reviewed the Act and determined the categories of records that are excepted from disclosure under the Act. The U of S shall use all reasonable efforts to hold all information marked “Confidential” by the Supplier in strict confidence but shall not be liable for any inadvertent disclosure. Similarly, information about the U of S obtained by a Supplier and declared by U of S representatives to be confidential shall not be disclosed unless authorized by the U of S.

It is agreed that these reciprocal obligations of non-disclosure will survive the termination of this Contract.

3.33.2 Notwithstanding the foregoing, the U of S wishes to disclose to the campus the commission

rates and any relevant rates or information regarding any commissions, value-added, and exclusivity funds and value-added benefits received by the U of S pursuant to the Contract.

3.34 SURVIVAL **

The terms, conditions, representations and warranties contained in this Contract shall survive the termination or expiration of this Contract.

3.35 ASSIGNMENT **

This Contract or its rights, duties or obligations, shall not be assigned by either party without the written consent of the other.

3.36 GOVERNING LAWS **

This Contract shall be subject to, and governed by, and interpreted in accordance with the laws of Canada and the Province of Saskatchewan. The United Nations Convention on Contracts and the International Sale of Goods does not apply to this Contract. The courts of Saskatchewan shall have exclusive jurisdiction in the event of any dispute arising out of this Contract.

END OF SECTION 3.0


APPENDIX A: RECEIPT CONFIRMATION

RFP No. 11-844 Cold Beverage Program

Please complete this form Purchasing Services, University of Saskatchewan and fax IMMEDIATELY to: E150 – 105 Administration Place, Saskatoon SK S7N 5A2 Attention: Ms. Joanne Borys – Project Administrator Fax: (306) 966-8342

Failure to return this form may result in a termination of communication regarding this RFP. COMPANY NAME: (Please print) ADDRESS: CITY: PROVINCE: POSTAL CODE: CONTACT PERSON: (Salutation / First Name / Last Name / Title) PHONE NO: FAX NO: EMAIL ADDRESS:

I have received a copy of the above noted RFP.

Yes, I will be responding to this RFP. I also authorize the University of Saskatchewan Purchasing

Services to send further correspondence that it deems to be of an urgent nature by the following method: Courier collect Facsimile Email

No, I will not be responding to this RFP. I understand that if I do not submit a Proposal, this will not affect our company’s status as a potential Proponent to the University of Saskatchewan in the future. I also understand that if I do not return this form, our company will not receive any further notices with regard to this RFP.

NON-DISCLOSURE AGREEMENT

The content of this RFP is regarded as proprietary to the U of S and the Proponent. This RFP, any subsequent Contract and all pertinent information, are deemed confidential and may not be disclosed to any third party without the prior written permission of both parties.

SIGNATURE: TITLE: DATE:

END OF APPENDIX A


APPENDIX B: PROPONENT INFORMATION B.1 CORPORATE NAME AND ADDRESS:

Company Name:

Street Address:

P.O. Box: Phone: ( ) Fax: ( )

City: Province: Postal Code:

Email Address: B.2 REMIT TO:

B.3 LOCAL REPRESENTATIVE:

Address: Phone: ( )

Fax: ( ) B.4 CONTACTS: (include address, phone and fax numbers, if different from above):

Order Placement:

Expediting:

Pricing Information:

Accounting:

Contract Administration:

Sales Manager:

Remarks:

B.5 FINANCIAL:

Name of Bank:

Address:

Contact Name:

Phone: ( ) Fax: ( )


B.6 PRIMARY INVENTORY

Location: B.7 BACK-UP INVENTORY (if applicable)

Location(s):

END OF APPENDIX B


APPENDIX C: VALIDATION OF PROPOSAL AND ACCEPTANCE OF CONTRACTUAL PROVISIONS C.1 Proponent confirms that its Proposal has taken into consideration all information provided in the RFP

including all attachments and subsequent addenda (if any). The total number of addenda received by the Proponent is .

C.2 Proponent confirms the validity period of its irrevocable Proposal is ninety (90) days from the closing date. C.3 Proponent accepts without modification all Mandatory Contractual Provisions listed below and outlined in

Section 3.0 – CONTRACTUAL PROVISIONS. Non acceptance of any Mandatory Contractual Provisions will result in Proposal disqualification.

3.6 AMENDMENTS **

3.16 INDEPENDENT CONTRACTOR **

3.29 UNIVERSITY POLICIES, PROCEDURES AND REGULATIONS **

3.30 EXCLUSIVE SUPPLY AGREEMENT**

3.31 EXTERNAL MARKETING **

3.33 CONFIDENTIALITY AND TRANSPARENCY**

3.34 SURVIVAL **

3.35 ASSIGNMENT **

3.36 GOVERNING LAWS **

C.4 Proponent accepts all Preferred Contractual Provisions of this RFP with the following proposed revisions, if

any (attachments are acceptable if there is insufficient space

Proponent (Please print) Authorized Representative Title Signature Date

END OF APPENDIX C


APPENDIX D: SCOPE AND INFORMATION D1. SCOPE

The U of S through this RFP is seeking experienced and qualified Proponents to provide the following categories of cold beverage product and services:

a) Vending (bottles and cans) including carbonated and non-carbonated products and juice, plus energy

drinks, but excluding hot beverages, dairy beverages, branded beverages and those sold through campus retail outlets - Tim Horton’s and Starbucks and any others that may be added throughout the term of this Contract;

b) Over-the counter (OTC) such as, bottles, cans, and BIBS; c) Signage (as approved by the U of S).

In return for access to display and sell the Cold Beverage product to the U of S, the Supplier is expected to pay the University a fee based on a commission of all product sold (Gross Sales) including but not limited to vended and non-vended product. Furthermore, additional value-added benefits will be evaluated (see Appendix G.2)

The University is interested in Proponent’s suggestions regarding potential for a U of S private label product. Please provide details regarding its feasibility, the required sales volumes, and any other information the U of S should consider.

All arrangements with non-included U of S entities shall be separate, distinct and unrelated to any Contract entered into herein by the U of S. The U of S will incur no responsibility, financial or otherwise, for contracts made by the successful Proponent and any other public agencies.

D2. TRANSPARENCY

The University has assured students and the campus community that details from any resulting Contract will be made transparent. Shared information will include all value-added benefits (see Section 1.13).

D3. PRICING AND COSTS

Survey results from students/staff indicate that cold beverage pricing should be competitive with the marketplace but available at a lower cost on campus. The U of S will take this into consideration when establishing retail pricing with the successful Proponent.

Retail prices are to remain fixed for the first (2) two Contract years. In subsequent annual contract periods during the term of this Contract, the Supplier may request in writing at least sixty (60) days in advance of the anniversary of the Contract, an increase/decrease not in excess of the Consumer Price Index (CPI) for all products for the subsequent twelve month period.

Written background support for price changes is required with the “Notice of Request for Price Changes”. The University reserves the right to negotiate the quoted price schedule for any product line specified at any time during the term of the Contract.

Prices should be itemized by case sizes (12, 24, 36, etc.) and by Unit of Measure (UOM) (oz, ml, L, etc.) for each respective SKU. Refer to Appendix F for Pricing Format and SKU line detail. No change in the vending price of products shall be made without the prior written consent of the U of S.

Proponents are to submit the percentage discount off the current wholesale list price for all products supplied and specifically identified in the RFP. Proponents are to specify the date of the list pricing and include a copy with their Proposal.


Proponents are required to provide details on all elements of cost for the products and/or services listed below.

All prices are to be quoted F.O.B. U of S (unless specified otherwise) at the designated delivery location in the draw-down (order) document. Please show applicable PST and GST as separate line items. Pricing is to include all freight, local delivery, and installation charges and all import duties where applicable.

U of S reserves the right to negotiate volume discounts over and above any contractual agreement. U of S may therefore request further volume discounts for large volume requirements during the Contract term. New building opportunities will be identified and details will be provided to the Supplier as these come on stream.

D4. OUT OF SCOPE

a) Specialty and hot beverages. b) Dairy and alcohol.

D5. BRAND EXPOSURE ON CAMPUS

The University of Saskatchewan is a vital part of our Saskatoon community. We are home to approximately 26,000 people who live, work and study on campus on a daily basis. The following breakdown applies to the 2009/10 year:

a) 14,935 full time students and 3,880 part-time students. These numbers exclude Audit, non-degree

and grad students on leave. b) As of October 2009, there are 7216 employees and 1148 of these are Faculty. The 7216 number

includes all in-scope and out-of-scope staff along with all research employees and it also encompasses Full-Time, Part Time, and Casual Employees.

D6. CAMPUS MAPS

A campus map is included with this RFP and will be mailed under separate cover. Additional maps and information can be found on the U of S website at the following address: http://www.usask.ca/maps/

D7. VALUE-ADDED BENEFITS

If the U of S chooses to award to a single Supplier that Supplier may have exclusive opportunities at all University controlled functions and locations. Advertising will include the installation of branded point of sale material, displayers and signage at campus venues. All costs will be the Supplier’s responsibility and the University reserves the right to approve placement, advertising media for content, quantity, format and target group.

The following list represents some of the marketing opportunities on campus: • Orientation • Experience US • Welcome Week • Annual employee picnic • Signage • Prize give-aways • National events/promotions • Cups, bottles • Other


D8. SIGNAGE

The following list of point of sale material/signage includes but may not be limited to: • Signs/decals/tent cards • Fountain drink dispensers • Vending machines and coolers • Recycling bins [to be based on Facilities Management Division’s (FMD) guidelines] • Paper cups (environmentally friendly) • Other

END OF APPENDIX D


APPENDIX E: PARTICIPANTS AND EXCLUSIONS

All colleges and administrative units, centres, student operations will be included in the Contract. The information below will define some of the other areas on campus that may or may not be included. E1. Participants

Operational/Affiliate Units that may participate under an agreement resulting from this RFP are listed below. These buildings/entities are part of the U of S. This listing may be amended by the U of S at the University’s option throughout the term of the agreement:

1. University of Saskatchewan Departments

a) Consumer Services b) College of Kinesiology

2. University of Saskatchewan Student’s Union (USSU)

3. University of Saskatchewan Faculty Club

4. Canadian Light Source (CLS)

5. Crop Science Field Lab

6. St. Andrew’s College

7. Diefenbaker Canada Centre

NOTE: The U of S reserves the right to negotiate separate promotional agreements for Huskie Athletics in the College of Kinesiology. Such agreements shall have no impact on any Contract/s for products and/or services resulting from this RFP process.

E2. Excluded Locations

Operational/Affiliate Units that are excluded under an agreement resulting from this RFP are as listed below. This listing may be amended by the U of S at the University’s option during the term of the agreement:

1. All theological colleges (including St. Thomas More College and St. Pius X/Ogle Hall), with the exception of St. Andrew’s College

NOTE: The U of S will assume ownership of Ogle Hall in September 2011.

2. Tim Horton’s

3. Starbucks

4. Saskatoon Field House (operated by the City of Saskatoon)

5. Canadian Wildlife Service (Prairie & Northern Wild Research Centre – Environment Canada)

6. All government buildings, centres, divisions and institutes (not operated by the U of S)


E3. USSU Tenants

All former, current and future USSU tenants located in Place Riel, are excluded from any resulting contract and may or may not have existing agreements with other Cold Beverage Suppliers. Note that Place Riel is currently under construction. Also, the tenant list may change at the discretion of the U of S throughout the term of this Contract:

1. Campus Centre Pharmacy

2. Campus Cove (Games Room with concession)

3. Extreme Pita

4. Harvey’s

5. Le Crepe Bistro

6. Mac’s Convenience Store

7. Mrs. Vanellis

8. Treats

9. Umi Sushi E4. New Buildings/Renovations/Additions

1. Place Riel Addition – completion 2011

2. Undergrad Student Residence a) Phase I – completion 2011 b) Phase II – completion 2012

3. InterVac – completion 2011 (appropriate location requirement is imperative)

4. Academic Health Sciences a. D Wing – completion 2012 b. E Wing – completion 2013

5. Grad Residence – project TBD

Some of the projects are pending funding as well as internal/external reviews and approvals.

END OF APPENDIX E


APPENDIX F: PRICING FORM Proponents are to complete this form and submit it with their Proposal response.

Bottle and Can Products Item Description

Bottle/Can Products Units/Case Case Price Unit Cost Suggested Retail

Price

Fountain/BIB Products Item Description

Fountain/BIB Products Units/Case Case Price Unit Cost Suggested Retail

Price Note: Proponents MUST include a comprehensive listing of all products that will be supplied under any subsequent contract. The above form and format MUST be used to submit this information.

END OF APPENDIX F


APPENDIX G: PROPONENT SELECTION An important aspect of the submission will be the Proponent’s consideration for the vending and over-the-counter opportunities. Proponents are encouraged to be creative in considering such opportunities as scholarships and bursaries, academic program support, Equipment Supply, special events sponsorship, marketing programs, etc. Consideration may include any combination of one-time cash payments, annual cash payments, value-added benefits, promotional items, product allowances, etc. Proponents must indicate their contribution value at the time of response. In exchange for a selection of the value-added opportunities (samples listed above), the Proponent will provide the following: G1. Business Volume Royalty:

Proponents are requested to outline levels of discounts based on value of annual business volume/purchases (quantity of products) supplied under a Contract awarded as a result of this RFP.

Please complete the following Table or propose other discount structures based on commissions, product discount, volume discount commissions: The following is a suggested volume breakdown based on the purchase of all product, however, the U of S is open to other proposals.

Annual Purchases VENDING ONLY

Proponent’s Offer

Annual Purchases OTC ONLY

Proponent’s Offer

Annual Combined Purchases VENDING &

OTC Proponent’s

Offer >$100,000 <$150,000

>$150,000 <$200,000

>$150,000 <$200,000

>$200,000 <$250,000

>$200,000 <$250,000

>$250,000 < $500,000

>$250,000 < $500,000

>$500,000 <$700,000


G2. Value-added Benefits

Proponents should complete a table, similar to the following example, and submit it with their Proposal for any value-added benefits that may be offered. More columns and/or rows can be added if necessary. Also, please clearly specify the differences between exclusive and non-exclusive options, or vending only, OTC only and combined vending and OTC.

Example Only

OPTION #1 OPTION #2

OPTION #3

Value-added Benefit #1

$

$

$


$

$

$


$

$

$


$

$

$


$

$

$

Support for other programs

$

$

$

G.3 Disclaimer

The following volume and sales reports may include statistics from entities that were included in the past U of S Cold Beverage contract and should be excluded where identified. Those entities are as follows:

• Boffins Club • Government Buildings:

- CARS Social Club on behalf of Agriculture & Agri-Food Canada - NRC Staff Association on behalf of the Plant Biotechnology Institute (National Research

Council) - One World Café – two (2) locations: 11 Innovation Boulevard and 107 Science Place (in

the Agriculture Canada Research Station) • St. Thomas More College

The U of S does not guarantee accuracy of the reports and they should be used for general information only.

END OF APPENDIX G


APPENDIX H: STANDARD PHYSICAL CASE CONVERSTION TABLE

PACKAGE BRANDS UNIT/CASES CASES CONVERSION 355 ml cans Carbonated – All Brands 24 1 341 ml cans Juices/Teas 24 1 473/450 ml bottles Non-Carbonated – All Brands 12 0.5 355 ml bottle Non-Carbonated – Minute Maid

Fruit Solution 12 0.5

547 ml bottles Non-Carbonated – Fuze 12 0.5 473 ml cans Energy Drinks 12 0.5 591 ml bottles Non-Carbonated – All Brands 24 1 237 ml bottle Carbonated – All Brands 24 1 591 ml bottles Carbonated – All Brands 24 1 458 ml cans Arizona 24 1 695 ml cans Arizona 24 1 354 ml bottles V8 Original, V8 V-G0, V8 V-Plus 12 0.5 473 ml bottles V8 Splash 12 0.5 296 ml bottles Orangina 24 1 473 ml bottles Orangina 24 1 591 ml bottles PowerAde (flat cap) 24 1 710 ml bottles PowerAde (sport cap) 12 0.5 946 ml bottles PowerAde 12 1 1 litre bottles Carbonated – All Brands 12 1 2 litres bottles Carbonated – All Brands 8 1 500 ml bottles Evian Water 24 1 355 ml bottles Dasani Water 24 1 591 ml bottles Dasani Water 24 1 591 ml bottles Glaceau Vitamin Water 12 0.5 750 ml bottles Evian Water 24 1 710 ml bottles Dasani Water 24 1 1 litre bottles Dasani or Evian Water 12 1 1.5 litre bottles Dasani or Evian Water 12 1

END OF APENDIX H


APPENDIX I: PURCHASES OTC BY OUTLET 2009 – 2010

CASE SALE Name 2010 2009 Diff Chg% MARQUIS* 6069 6676 -608 -9.10 ARTS 2023 1572 451 28.68 AGRICULTURE 1463 1328 135 10.17 CAMPUS COVE BILLIARDS 1347 1663 -316 -18.99 TUCK SHOP 1090 910 180 19.73 SPECIAL EVENTS 592 564 29 5.06 USSU – LOUIS** 520 981 -461 -46.96 NORTH 40 SHOP 447 424 23 5.42 GALLERIA SHOP 337 332 5 1.36 FACULTY CLUB 335 323 12 3.56 TREATS – LOWER PLACE RIEL 229 504 -275 -54.56 USSU – BROWSERS 113 124 -11 -8.87 RUTHERFORD RINK CONCESSION

55 18 37 205.56

CENTRE SHOP 0 192 -192 -100.00 TOTAL

14618

15611

-993

-6.36

IN STANDARD PHYSICAL CASES (SPC) See SPC Matrix • * Provides product to the following locations: Education, Veterinary Medicine, Geology (Tim Horton’s),

Kinesiology, Art’s Tunnel (Tim Horton’s). Marquis/Food Services have their own ‘Grab ‘n Go’ coolers from which bottled beverages are sold.

• ** Includes Griffith’s Stadium. • U of S Food Services offers Vitality Fountain Juices via two (2) dispensing Machines consisting of

six (6) types of juices in each. The approximate volume is 140 BIB’s/year. Proponents should advise if this product or equivalent is available.

NOTE TOTAL PURCHASES FOR 2010 = $243,875.00

END OF APPENDIX I


APPENDIX J: PURCHASES 12 MONTH OTC BY PACKAGE

Name Quantity July 09 – June 10

Quantity July 08 – June 09


QTY Diff

QTY Chq%

20Z/600ML 4609 5508 6039 -532 -8.80 POST BIB 2765 3909 4290 -380 -8.87 16Z/473ML 2209 2882 2841 42 1.46 12Z/355ML 06 1164 1566 1647 -81 -4.92 11.5Z/341ML 811 877 780 97 12.44 16Z/473ML LS 617 638 713 -75 -10.53 OTHER NR 555 497 76 421 553.29 20Z WIDE 1387 448 210 238 113.33 12Z/355ML NR 538 378 187 191 102.41 12Z/355ML 12 479 270 164 106 64.83 1 LITER NR 139 222 210 12 5.71 PRE-MIX 116 151 124 27 21.77 500ML 11 135 176 -41 -23.30 OTHER CAN 46 90 34 56 164.71 22Z/650ML 58 60 0 60 100.00 24Z/710ML LS 41 54 21 33 154.76 2 LITER NR 16 37 95 -58 -61.05 500ML 6P 102 19 0 19 100.00 2OZ WIDE MP 26 14 11 3 27.27 341ML 12P 20 14 7 7 92.86 12Z/355ML 10 0 0 0 0 -100.00 500ML 12P 0 0 1 -1 -100.00 12Z/355M 12N 0 0 3 -3 -100.00 8Z/237ML 0 0 -2 2 100.00 12Z/355ML NR 8 0 0 0 0 ENERGY SHOTS 4 0 0 0 0 1.5 LITER NR 1 0 0 0 0 TOTAL

15722

17769

17627

143

0.80

END OF APPENDIX J


APPENDIX K: PURCHASES 12 MONTHS OTC BY PACKAGE AND BRAND




QTY Diff

QTY Chq%

20Z/600ML 4584 5508 6039 -532 -8.80 DASANI 1482 1615 1925 -310 -16.10 COKE CLASSIC 915 1060 958 102 10.65 DIET COKE 526 565 579 -14 -2.42 COKE ZERO 452 517 445 72 16.18 ARIZONA TEA 286 382 468 -87 -18.48 NT(COLDFILL) 228 286 257 29 11.28 CANADA DRY 211 262 170 92 54.12 DASANI ESSEN 9 179 96 83 86.46 FRESCA 145 173 185 -12 -6.49 SPRITE 165 152 159 -7 -4.40 BARQS 123 81 95 -14 -14.74 MM REFRESHMENT 0 69 72 -3 -4.17 DASANI FLVRS 26 59 212 -153 -72.17 FANTA 2 59 189 -130 -68.78 OTHER SUGAR 14 44 39 5 12.82 VAULT 0 5 46 -41 -89.13 SPRITE ZERO 0 0 17 -17 -100.00 POWERADE OPT 0 0 1 -1 -100.00 POWERADE 0 0 96 -96 -100.00 DIET COKE LIME 0 0 5 -5 -100.00 DT CAN DRY 0 0 11 -11 -100.00 DT BL CH V C 0 0 7 -7 -100.00 BL CH V COKE 0 0 7 -7 -100.00

POST BIB 2766 3910 4289 -380 -8.87 COKE CLASSIC 771 1178 1252 -74 -5.91 NESTEA 650 919 904 16 1.75 DIET COKE 354 476 650 -174 -26.83 FRUITOPIA 306 444 423 21 5.00 BARQS 291 391 491 -100 -20.43 SPRITE 222 275 317 -42 -13.33 OTH XLIC NONCSD 86 105 139 -35 -25.00 OTHER XLIC CSD 51 51 63 -13 -20.00 FANTA 11 26 16 11 66.67 CANADA DRY 24 24 34 -11 -30.77 MM SODA 0 21 0 21 100.00

16Z/473ML 2210 2884 2841 42 1.46

MM JUICES TO GO 1539 2007 1941 66 3.37 NESTEA 582 597 679 -82 -12.09 NESTEA VITAO 10 112 22 90 406.82 FRUITOPIA 7 99 129 -31 -23.64 V8 SPLASH 61 36 32 4 12.50 MM REFRESHMENT 11 33 31 2 6.45 OTHER SUGAR 0 0 7 -7 -100.00

12Z/355ML 06 1164 1566 1647 -81 -4.92

COKE CLASSIC 538 617 645 -28 -4.34 DIET COKE 327 377 381 -4 -1.05 SPRITE 216 254 224 30 13.39 NT(COLDFILL) 0 188 251 -63 -25.10 CANADA DRY 77 67 91 -24 -26.37 BARQS 6 63 55 8 14.55





QTY Diff

QTY Chq%

11.5Z/341ML 811 877 780 97 12.44 MM JUICES TO GO 796 870 780 90 11.54 NESTEA 15 7 0 7 100.00

16Z/473ML LS 619 639 714 -77 -10.53

FULL THROTTLE 192 263 293 -30 -10.24 ROCKSTAR 0 125 134 -10 -7.09 SUG FR RCKST 0 95 98 -4 -3.57 FULL THR FUR 32 56 74 -18 -23.81 FULL THR B D 10 30 51 -21 -40.59 ROCKSTAR JUI 0 29 64 -35 -54.33 MONSTER ENER 326 24 0 24 100.00 ROCKSTAR PNC 0 10 0 10 100.00 MONSTER + JU 51 7 0 7 100.00 NOS 8 0 0 0 0

OTHER NR 555 497 76 421 553.29

FUZE 501 412 0 412 100.00 EVIAN KO 51 85 76 9 11.84 EVIAN 2 0 0 0 0 DASANI ESNCE 1 0 0 0 0

20Z WIDE 1407 448 210 238 113.33

POWERADE 286 284 210 74 35.24 GLACEAU VITW 1121 164 0 164 100.00

12Z/355ML NR 538 378 187 191 102.41

DASANI 376 202 136 66 48.53 V8 105 95 51 44 87.13 V8 V-FUSION 57 57 0 57 100.00 MM JUICES TO GO 0 22 0 22 100.00 GLACEAU VITW 0 2 0 2 100.00

12Z/355ML 12 480 270 165 107 64.83

CANADA DRY 81 103 52 51 98.08 SPRITE ZERO 86 64 30 35 116.95 NT(COLDFILL) 205 30 0 30 100.00 FRESCA 18 24 32 -8 -25.00 COCACOLA ZER 21 21 13 8 57.69 BARQS 42 0 0 0 0 COKE CLASSIC 1 0 0 0 0 CF DIET COKE 5 0 0 0 0 OTHER SUGAR 16 17 25 -8 -32.00 OTHER DIET 4 5 6 -1 -16.67 DT CAN DRY 0 4 5 -1 -20.00 SPRITE 0 2 1 2 300.00 DIET COKE 1 0 1 -1 -100.00

1 LITRE NR 139 222 210 12 5.71

DASANI 62 96 94 2 2.13 COKE CLASSIC 29 52 55 -3 -5.45 COKE ZERO 10 0 0 0 0 CANADA DRY 20 25 24 1 4.17 DIET COKE 10 20 22 -2 -9.09 SPRITE 4 15 15 0 0.00 NT(COLDFILL) 4 13 0 13 100.00 EVIAN KO 0 1 0 1 100.00





QTY Diff

QTY Chq%

PRE-MIX 116 151 124 27 21.77 COKE CLASSIC 40 51 45 6 13.33 DIET COKE 35 44 40 4 10.00 CANADA DRY 20 31 23 8 34.78 SPRITE 21 25 16 9 56.25

500ML 11 135 176 -41 -23.30

EVIAN KO 11 135 176 -41 -23.30

OTHER CAN 47 91 35 57 164.71 ROCKSTAR ROA 0 76 6 71 1281.82 ARIZONA TEA 0 10 1 9 900.00 ROCKSTAR 0 2 0 2 100.00 ROCKSTAR PNC 0 1 0 1 100.00 MONSTER JAVA 45 1 0 1 100.00 TAB ENERGY 0 1 28 -27 -98.18 MONSTER ENER 1 0 0 0 0 MONSTER +JU 1 0 0 0 0

22Z/650ML 58 60 0 60 100.00

NOS 58 60 0 60 100.00

24Z/710ML LS 41 54 22 33 154.76 POWERADE 36 52 19 34 181.08 POWERADE OPT 0 2 3 -1 -40.00 POWERADE ZERO 5 0 0 0 0

2 LITER NR 16 37 95 -58 -61.05

CANADA DRY 16 37 40 -3 -7.50 COKE CLASSIC 0 0 19 -19 -100.00 DIET COKE 0 0 25 -25 -100.00 SPRITE 0 0 8 -8 -100.00 BARQS 0 0 1 -1 -100.00 NT(COLDFILL) 0 0 2 -2 -100.00

500ML 6P 102 19 0 19 100.00 EVIAN KO 102 19 0 19 100.00

20Z WIDE MP 26 14 11 3 27.27 POWERADE 26 14 11 3 27.27

341ML 12P 20 14 7 6 92.86 MM JUICES TO GO 20 13 6 7 116.67 NESTEA VITAO 0 1 1 -1 -50.00

12Z/355ML 10 0 0 0 0 -100.00 CANADA DRY 0 0 0 0 -100.00

500ML 12P 0 0 1 -1 -100.00 DASANI FLVRS 0 0 1 -1 -100.00 MM REFRESHMENT 0 0 0 0 0.00

12Z/355ML 12N 0 0 3 -3 -100.00 DASANI 0 0 3 -3 -100.00





QTY Diff

QTY Chq%

8Z/237ML 0 0 -2 2 100.00 COKE CLASSIC 0 0 -2 2 100.00

12Z/355ML NRG 16 0 0 0 0 COKE CLASSIC 5 0 0 0 0 DIET COKE 1 0 0 0 0 SPRITE 1 0 0 0 0 COKE ZERO 1 0 0 0 0 ENERGY SHOTS 4 0 0 0 0 NOS 3 0 0 0 0 MONSTER EN SHOT 1 0 0 0 0

1.5 LITER 2NR 1 0 0 0 0 CANADA DRY 1 0 0 0 0

(MATCH OTC BY OUTLET) TOTALS

15727

17774

17634

142

0.80

END OF APPENDIX K


APPENDIX L: PURCHASES FULL SERVICE VENDING (FSV) BY OUTLET

CASE NAME 2010 2009 DIFF CHG% WILLIAMS BUILDING 208 157 51 32.48 VETERINARY MEDICINE 207 213 -7 -3.05 EDUCATION EAST 184 204 -21 -10.05 COMMERCE ARTS 175 192 -17 -8.88 ARTS 146 FOYER 144 133 11 8.27 BIOLOGY 142 159 -17 -10.69 PLACE RIEL TUNNELMKT 137 196 -59 -30.10 KINESIOLOGY 1ST PWD 127 123 4 3.27 PLACE RIEL TUNNEL DASANI 126 162 -36 -22.22 COMMERCE ARTS #2 125 143 -18 -12.63 SASK HALL 123 127 -4 -3.16 ENGINEERING LOUNGE 120 172 -52 -30.32 INNOVATION PLACE 119 114 6 4.85 EDUCATION EAST DAS GEV 115 171 -56 -32.84 BIOLOGY 113 150 -38 -25.00 ARTS 143 110 83 28 33.33 ENGINEERING 2ND FLOOR 109 135 -26 -19.26 KINESIOLOGY 2ND NCB 107 87 20 22.42 ENGINEERING BUFFETERIA 103 97 6 6.19 THORVALDSON LOBBY 97 120 -24 -19.58 PLACE RIEL TUNNEL 95 140 -45 -32.14 PLACE RIEL TUNNEL 92 151 -59 -39.20 HEALTH SCIENCE LOBBY 91 79 12 15.19 QUAPPELLE HALL 2ND FLOOR 91 113 -22 -19.47 HEALTH SCIENCE 2ND FLOOR 87 103 -16 -15.12 EDUCATION FOYER 86 95 -9 -8.99 CANADIAN LIGHT SOURCE STAFF 86 69 17 24.64 SEAGER WHEELER 85 108 -23 -21.30 PLACE RIEL TUNNEL FEATURE 85 108 -23 -21.30 MAINTENANCE 81 89 -8 -8.47 PLACE RIEL TUNNEL 81 84 -3 -3.59 HEALTH SCIENCE 80 52 28 52.88 LAW 79 104 -26 -24.52 ARTS 146 #2 78 79 -1 -1.27 KINESIOLOGY 2ND CSD 78 83 -6 -6.63 NRC PLANT BIOTECH #2 78 74 4 5.44 ADMINISTRATION 2ND FLOOR 77 103 -26 -24.88 CANADIAN LIGHT SOURCE 76 94 -18 -19.15


CASE

NAME 2010 2009 DIFF CHG% SEAGER WHEELER 72 97 -25 -25.77 VETERINARY MEDICINE 72 81 -10 -11.73 AGRICULTURE 70 116 -46 -39.66 THORVALDSON TUNNEL 69 60 9 15.13 ATHABASCA HALL 3RD FL 69 71 -3 -3.52 MAINTENANCE 67 62 5 8.06 SASK HALL GYM 66 62 4 6.45 COMMERCE READING ROOM 65 91 -26 -28.18 BOFFINS GAMES ROOM 65 91 -26 -28.57 PLACE RIEL OUTSIDE 64 81 -18 -21.60 QUAPPELLE ADDITION 61 63 -2 -3.17 LARGE ANIMAL CLINIC 61 82 -22 -26.22 COMMERCE 60 93 -33 -35.48 ENGINEERING BUFFETERIA 55 52 3 5.77 EDUCATION LOUNGE 53 60 -7 -11.67 FOOD CENTRE BASEMENT 50 47 3 6.38 KINESIOLOGY 1ST CSD 50 65 -15 -23.08 ENGINEERING BUFFETERIA 50 46 4 8.70 EDUCATION LOUNGE 50 59 -10 -16.10 ST THOMAS MOORE 48 43 5 11.63 THORVALDSON 2ND FL 47 69 -22 -31.88 PHYSICS 47 75 -28 -36.91 VIDO LAB 46 55 -9 -15.60 EDUCATION LOUNGE 46 57 -11 -19.30 COMMERCE 45 45 0 0.00 THORVALDSON 2ND FL 45 52 -7 -13.59 ENGINEERING 44 43 1 2.35 ATHABASCA HALL 1ST FL 43 58 -15 -26.09 ARTS HALL 41 58 -17 -28.70 DENTAL CLINIC 41 41 0 0.00 ARTS HALL CAN 40 53 -13 -24.76 GEOLOGY STUDENTS 39 60 -22 -35.83 ASSINIBOINE HALL 39 19 20 102.63 THORVALDSON SPINKS FL 1 37 38 -1 -2.63 ARTS HALL 37 67 -30 -44.78 HEALTH SCI BUFFETERIA 37 51 -14 -27.45 EDUCATION BUFFETERIA 37 44 -7 -16.09 HEALTH SCIENCE 1ST FL 36 27 9 33.33 VETERINARY MEDICINE 36 39 -3 -7.69 THORVALDSON PHARMACY 35 38 -3 -6.67 SHEPTYTSKY INSTITUTE 35 27 8 27.78


CASE

NAME 2010 2009 DIFF CHG% WOLLISTON HALL 32 8 25 326.67 JOHN MITCHELL 1ST FL 32 44 -12 -27.27 ENGINEER 1ST FL TRACTOR 32 50 -19 -37.00 BOFFINS CAFÉ 31 57 -26 -45.61 HEALTH SCIENCE 2ND FL 31 41 -10 -23.46 KIRK HALL 31 49 -18 -37.11 RUTHERFORD RINK 30 39 -10 -24.36 RUTHERFORD RINK 28 29 -1 -1.75 PHYSICS 28 59 -31 -52.54 U OF S 27 32 -5 -15.63 AGRICULTURE LOUNGE 26 32 -6 -18.75 CHEM ENGINEERING DAS 23 43 -20 -46.51 THORVALDSON SPINKS 3RD 23 66 -43 -65.15 CROP SCIENCE FIELD LAB 23 39 -16 -41.03 LIBRARY 23 32 -9 -26.98 BOFFINS GREENHOUSE 23 17 6 32.35 DENTAL CLINIC LOBBY 23 27 -5 -16.67 THORVALDSON 2ND FL 19 6 13 236.36 INNOVATION PLACE 18 36 -18 -50.70 LAW 17 56 -39 -69.64 ATHABASCA HALL 2ND FL 17 64 -47 -73.44 CHEM ENGINEERING DAS 17 30 -13 -42.37 AG CANADA SOUTH 16 19 -3 -15.79 HEALTH SCI BUFFETERIA 15 19 -4 -18.92 AG BUILDING 15 17 -2 -11.76 COMMERCE READING ROOM 14 11 3 27.27 PHYSICS 13 49 -36 -73.47 AGRICULTURE 4TH FL 12 15 -3 -20.00 ADMINISTRATION 12 24 -13 -52.08 THORVALDSON SPINKS 2ND FL 11 10 1 10.00 GREENHOUSE 11 12 -1 -8.33 THORVALDSON SPINKS 3RD FL 10 18 -9 -47.22 COMMERCE READING ROOM 10 13 -3 -24.00 ENGINEERING 3RD FL 9 23 -14 -60.87 TOTALS 6948 8172 -1224 -14.97

END OF APPENDIX L

NOTE: TOTAL PURCHASES FOR 2010 = $182,890.00 Some buildings have machines in various locations.


APPENDIX M: PURCHASES 12 MONTHS FSV BY PACKAGE & BRAND

Name




QTY Diff

QTY Chq%

20Z/600ML 4757 4699 4630 69 1.49 COKE CLASSIC 1480 1447 1235 212 17.17 DASANI 757 770 878 -108 -12.30 DIET COKE 671 616 593 23 3.88 COCACOLA ZER 642 609 466 143 30.69 NT (COLDFILL) 498 466 472 -6 -1.27 SPRITE 335 325 349 -24 -6.88 BARQS 171 159 169 -10 -5.92 DASANI FLVRS 78 117 257 -140 54.47 DASANI ESSEN 3 84 10 74 740.00 CANADA DRY 104 60 30 30 100.00 MM REFRESHMENT 2 36 41 -5 -12.20 FRESCA 16 9 16 -7 -43.75 VAULT 0 1 22 -21 -95.45 BL CH V COKE 0 0 17 -17 -100.00 DIET COKE LIME 0 0 11 -11 -100.00 POWERADE 0 0 64 -64 -100.00

12Z/355ML 06 1072 1426 1589 -163 -10.26 COKE CLASSIC 657 729 721 8 1.11 DIET COKE 222 271 284 -13 -4.58 NT (COLDFILL) 0 156 211 -55 -26.07 CANADA DRY 101 100 134 -34 -25.37 SPRITE 86 97 103 -6 -5.83 BARQS 6 69 66 3 4.55 OTHER SUGAR 0 4 70 -66 -94.29

16Z/473ML 938 953 1170 -218 -18.55 MM JUICES TO GO 637 662 839 -177 -21.05 NESTEA 195 165 181 -16 -8.59 FRUITOPIA 92 126 151 -25 -16.61 MM REFRESHMENT 14 0 0 0 0

11.5Z/341ML 259 315 305 10 3.28 MM JUICES TO GO 259 315 305 10 3.28

20Z WIDE 401 294 164 130 79.27

POWERADE 269 285 164 121 73.78 GLACEAU VITW 132 9 0 9 100.00

12Z/355ML 12 492 285 226 60 26.22 COCACOLA ZER 211 228 206 22 10.71 NT (COLDFILL) 186 42 0 42 100.00 FRESCA 6 8 4 5 128.57 BARQS 45 0 0 0 0 COKE CLASSIC 12 0 0 0 0 DIET COKE 5 0 0 0 0 SPRITE 3 0 0 0 0 CANADA DRY 24 7 0 7 100.00 BL CH V COKE 0 0 6 -6 -100.00 DIET COKE LIME 0 0 10 -10 -100.00



Quantity July 08 – June

09


QTY Diff

QTY Chq%

16Z/437ML LS 232 277 214 64 29.21 FULL THROTTLE 145 168 139 29 20.50 ROCKSTAR 0 40 30 10 31.67 SUG FR ROCKSTAR

0 34 21 13 63.41

FULL THROT FUR 14 25 17 8 48.48 ROCKSTAR JUICE 0 10 8 2 18.75 FULL THR B D 0 2 0 2 100.00 MONSTER ENER 65 0 0 0 0 MONSTER & JUI 8 0 0 0 0

OTHER NR 30 44 0 44 100.00 FUZE 30 44 0 44 100.00

12Z/355ML 12 4 17 10 7 65.00 MM JUICES TO GO 0 9 0 9 100.00 DASANI 3 3 10 -7 -70.00 V8 0 3 0 3 100.00 V8 V-FUSION 1 2 0 2 100.00

OTHER CAN 5 9 9 1 5.88 ROCKSTAR ROA 0 9 0 9 100.00 TAB ENERGY 0 0 9 -9 -100.00 MONSTER JAVA 5 0 0 0 0

341ML 12P 2 2 0 2 100.00 FRUITOPIA 2 2 0 2 100.00

20Z WIDE MP 3 0 0 0 0 POWERADE 3 0 0 0 0 TOTALS 8195 8321 8317 6 0.04

END OF APPENDIX M


APPENDIX N: EQUIPMENT SUMMARY

As of October 2009, there are 121 Vending Machines on campus

OTC Equipment Type Quantity

1 door cooler 7 2 door cooler 13 3 door cooler 5

Countertop cooler 8 Pop up cooler 1 Portable bar 2

Postmix countertop 2 Postmix drop in 2

Postmix gun 5 Postmix IBD 3

Postmix tower 1 Premix gun 4

Small 1 door cooler 8 Tayler slush 1

Vending Equipment 121

END OF APPENDIX N


APPENDIX O: EQUIPMENT SUMMARY BY OUTLET OUTLET NAME LOCATION MODEL TYPE FOOD SERVICES MARQUIS HALL KINO BUFF ESM-42 2 door cooler

MRI POPUP Pop up cooler INS-EDUCATION BUFF GDM7 Countertop cooler

GDM7 Countertop cooler MARQUIS HALL-EXT LINE GDM7 Countertop cooler KINESIOLOGY BUFF GDM7 Countertop cooler

UR30GE Countertop cooler BOTTOM OF ESCALATOR-TIM GDM12 Small 1 door cooler

GDM72 3 door cooler GDM43 2 door cooler GDM26 1 door cooler

KINESIOLOGY GDM12 Small 1 door cooler EXT. LINE DRFLX200-6 Postmix IBD

CL-SM45 3 door cooler LAN45006PO Postmix IBD LAN1500-6 Postmix countertop LAN1500-6 Postmix countertop

INS-GEOLOGY ESM-42 2 door cooler CONCESSION C-1522-6 Postmix drop in

C-1522-6 Postmix drop in FOOD SERVICES (ARA) ARTS

BUFFETERIA EXT. LINE-MARQUIS HALL GDM12 Small 1 door cooler ARTS BUFF GDM12 Small 1 door cooler

GDM26 1 door cooler 85-4526H Postmix IBD

Food Services(ARA) Agro Lounge INS-AGRICULTURE GDM69 3 door cooler Campus Cove GDM7 Countertop cooler

H68 3 door cooler FCB344 Taylor slush

Centre Shop CLOSED

Tuck Shop GDM26 1 door cooler GDM43 2 door cooler

U of S North 40 GDM12 Small 1 door cooler CL-SM45 2 door cooler

Galleria NO EQUIPMENT

Faculty Club MAIN FLOOR DINING RM WB-PMX-7 Premix gun WB-PMX-7 Premix gun H20 1 door cooler

Treats H20 1 door cooler CL-SM47 2 door cooler ESM-12 Small 1 door cooler

OUTLET NAME LOCATION MODEL TYPE USSU Louis Lower Pub GRIFFITHS STADIUM ESM-42 2 door cooler


ESM-42 2 door cooler ESM-42 2 door cooler ESM-42 2 door cooler CL-SM45 2 door cooler CL-SM45 2 door cooler CL-SM45 2 door cooler H20 1 door cooler H-AC-5 Postmix tower WB-BG-12 Postmix gun H-BG-5 Postmix gun MS-PRTBR Portable bar SS400CT Portable bar GDM7 Countertop cooler

OUTSIDE DECK ESM-28 1 door cooler ON DECK WBM12550R Postmix gun BAR DC80 3 door cooler

GDM7 Small 1 door cooler INS-2nd BAR GDM12 Small 1 door cooler

WB-BG-12 Postmix gun WB-PMX-7 Premix gun WB-PMX-7 Premix gun

INS-BACK BAR WBM12550R Postmix gun USSU Browsers INS-BACK BAR ESM5 Countertop cooler Extreme Pita CL-SM45 2 door cooler

ESM-28 1 door cooler Please note that in many cases, upgrades will be required to the fountain dispensers that dispense ice.

END OF APPENDIX O


APPENDIX P.1: ELECTRICAL EQUIPMENT CERTIFICATION

I. Certification Requirements

The Gas and Electrical Inspection Branch of SaskPower requires that all electrical equipment be evaluated, approved and certified for use in Saskatchewan by one or more of SaskPower’s recognized testing agencies.

These requirements are contained in Articles 1 and 2, Section 18, of the Saskatchewan Electrical Inspection Act, which reads: “(1) No person shall manufacture, sell or offer for sale, display, advertise, rent, use or otherwise provide or offer for use any

electrical equipment, or attempt to do any of those things, unless the electrical equipment is: a) approved; or b) certified by a testing laboratory.

(2) All electrical equipment must bear evidence, in a manner satisfactory to the chief inspector, of the approval or certification mentioned in subsection (1).”

II. Definition of Electrical Equipment

Any apparatus, appliance, device, instrument, fitting, fixture, machinery, material or thing used, or capable of being used, in or for the: a) generation, transformation, transmission, distribution, supply or utilization of electrical power or energy; or b) protection of building or premises from damage by lightning; and c) Includes any assemblage or combination of materials or things used, or capable of being used or adapted, to serve or

perform any purpose or function when connected to an electrical installation, notwithstanding that any of the materials or things may be mechanical, metallic or non-electric in origin.

III. Accepted Saskatchewan Electrical Certification Marks

These are acceptable certification marks for the Province of Saskatchewan at the time of printing. To confirm the latest list, contact SaskPower Electrical Inspections at Toll Free at 1-877-225-2224.

Name of Certification Body Certification Marks

CSA International

The CSA certification mark alone without any identifier indicates products approved to Canadian National Standards. If another country’s identifier is present (i.e., US, NRTL),

then the small ‘c’ Canadian identifier is required to indicate that the product also complies with Canadian National Standards.

The ‘Blue Flame’ certification mark is a Canada only mark indicating compliance to Canadian National Standards. They do not require a small ‘c’ Canadian identifier.

QPS Evaluation Services

Inc.

The QPS certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.

Identifiers for other countries may be present but in all cases, the small ‘c’ is required.

Intertek Testing Services NA Ltd.

(ETL) (Entela)

The ETL Intertek Entela certification mark requires the small ‘c’ Canadian identifier at the 8 o’clock position to indicate compliance to Canadian National Standards.


ETL Intertek Semko has 2 certification marks, the ETL mark and the WH mark. Each

mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.



Name of Certification Body Certification Marks

FM Approvals

The FM certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


Met Laboratories

The MET certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


Quality Auditing Institute

The QAI certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


TÜV Product Service

The TÜV Product Service certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


TÜV Rheinland of

North America

The TÜV Rheinland certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


Underwriters’ Laboratories

The UL certification mark requires the small ‘c’ Canadian identifier to indicate compliance

to Canadian National Standards. Identifiers for other countries may be present but in all cases, the small ‘c’ is required.

The ULC certification mark is a Canada only mark indicating compliance to Canadian National Standards. It does not require a small ‘c’ Canadian identifier.

Curtis - Struas LLC

The Curtis – Struas LLC certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.

Identifiers for other countries may be present but in all cases, the small ‘c’ is required

NSF International

The NSF International certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


Nemko Canada Inc.

The Nemko Canada Inc. certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


OMNI Environmental Services Inc.**

The OMNI Environmental Services Inc. certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


LabTest

Certification Inc.

The Lab Test certification mark requires the small ‘c’ Canadian identifier to indicate compliance to Canadian National Standards.


IV. Electrical Equipment Certification

Proponents are to indicate whether the electrical equipment being proposed is approved based upon CSA (Saskatchewan) or equivalent (see Section 3.12) and complete and submit Appendix P.2 – Electrical Equipment Certification with their Proposals.

*To contact SaskPower, please call: 1-888-SKPOWER or (306) 934-7722 or visit website: www.saskpower.com/services/cecr_sk/bulletin_items.shtml

END OF APPENDIX P.1

http://www.saskpower.com/services/cecr_sk/bulletin_items.shtml�


APPENDIX P.2: ELECTRICAL EQUIPMENT CERTIFICATION

The electrical Equipment being proposed is approved based upon CSA (Saskatchewan) or equivalent (see Section 3.12 and Appendix P.1 – Electrical Equipment Certification).

Yes No

If NO, has this Equipment been submitted to any testing agency?

Yes No If YES, provide details:

END OF APPENDIX P.2