been plan-

ning the

future for

the depart-

ment and

assessing the needs to better serve the

campus (see article on pages 6-7 on HR

roles). With this in mind we’re hiring a

recruitment coordinator to support the

employment function. Later this spring

we’ll launch a search for someone with

primary responsibility to develop and

manage a robust professional develop-

ment program.

We continue to identify better communi-

cation tools, one of which involves work-

ing with Communications to revamp HR’s

website. Suggestions and feedback are

encouraged.

We hope you enjoy this issue of the Udder

News.

-Martha Tetrault, Director

The Udder News

Spring has returned to the Berkshires, the

final push of the academic year is on, and

things in HR are in full tilt as you can see by

the numerous items highlighted in the news-

letter. This has been a year of new programs,

changing roles, and exciting opportunities.

The retirement plan has been enhanced, a

wellness program has been launched, a ben-

efits review is in progress, and staffing chang-

es will offer expanded support and outreach

for recruitment and staff development pro-

gramming.

Last August Bob Wright, formerly Associate

Director of HR, was asked to assume a con-

sultative and administrative role in Facilities.

As a result of this work the decision was

made, in collaboration with members of sen-

ior staff, to separate Facilities into two func-

tions: facilities management, and design and

construction. Bob will head the facilities

management area. A search is underway for

the parallel design and construction position.

The HR department has missed Bob and the

important work he’s done this year. We’ve

Inside this issue:

Student Employment 2

Lunchtime Massages 2

The Payroll Scoop 3

Appreciation Day Honorees 4-5

Functional Roles in HR 6-7

Olive DiGennaro: Walking

to Wellness

8

Your PHA? 9

Weight Watchers 10

Retirement Planning

Workshop

11

Have you “herd”? 12

Williams College

Spring 2013

The Sawyer Era

Friday, April 5

Chapin Hall

7:30 p.m.

Much of the Williams that we know today had its roots in the Williams of Jack Sawyer’s

era as president—a time of extraordinary changes. We’ll explore these changes with

three national leaders who knew Sawyer and/or experiences the college’s transfor-

mation firsthand.

Moderated by President Adam Falk.

For full program details visit Williams.edu/daring-change

Page 2 The Udder News

While its barely Spring we are already planning for summer student employment.

Summer Payroll 2013: May 27 to August 30th Check out updated information and resources at

http://hr.williams.edu/student-employment/summer/ And if you have summer student jobs you need advertise, let us know! We are happy to post those on our website as well. Important reminder that all students must complete payroll forms prior to working. PeopleSoft >> Manager Self Service Log in to PeopleSoft to view a host of resources. Simply follow Manager Self Service >> Williams Employ-ment to :

Review hiring eligibility and previous work experience

Hire students and give them a required job number

Monitor student earnings

View current student employees and their job information

View active positions in your department And its not too early to talk to students about their jobs for next year. If you want to keep them, make sure they know that so you know what you're hiring needs are likely to be in the fall.

Summer Student Employment

30 Minute Massage for $25

Enjoy a 30 minute massage with Tsubo Massage Interns supervised by Molly Kerns.

Dates: Tuesdays and Thursday beginning April 30 – August 29, 2013 Time: 11:30am-2:00pm Location: American Legion, 2nd Floor Cost: $25 (cash or check payment due at time of appointment)

Schedule your appointment:

Need A Little Relaxation In Your Day?

Page 3 Spring 2013

The Payroll Scoop Need extra copies of your tax forms? Self Service gives you instant access to current and prior year tax forms, viewing/printing your pay history, changing your address and much more. We encourage you to login to Self Service today to see all of the services available to you: https://sarah.williams.edu

File your taxes for free Did you know that you can use TurboTax, H&R Block, TaxAct and other brand-

name software to file your taxes electronically – for free? Free File, a service offered by IRS and its partners, make available free tax preparation software

and free electronic filing. But you must go through IRS.gov to use Free File: www.irs.gov/freefile

Social Security Statements As a reminder, the Social Security Administration no longer mails statements detailing your estimated benefits. To view your personalized statement, please visit the Social Security Administration website.

Go Green! Please help with the college’s commitment to sustainability! By simply choosing to view

your pay advices online through Self Service, you alone would save 52 pieces of paper, eliminate the usage of chemicals during this process and the associated cost in trees and

water as well as the energy consumed in logging. Yet the environmental impact goes beyond this. You are also doing your part to reduce greenhouse gases and reduce the amount of pollution emitted by paper-laden postal trucks. In all, industry experts esti-

mate that by going paperless we could reduce greenhouse gases by as much as a pound per employee per year and could also save as much as $175 per year in reduced admin-

istrative costs.

To elect paperless pay advices simply click here: PeopleSoft Self Service.

In the left hand column under Self Service, click Payroll and Compensation. On the Di-rect Deposit page, click the Pay Statement Print Option link at the bottom of the page to

make the change. For questions or help with Self Service, please click here. Take Credit for Your Retirement Saving for your retirement can make you eligible for a tax credit worth up to $2,000. If you contribute to an employer-sponsored retirement plan, such as a 401(k), 403(b) or to an IRA, you may be eligible for the Saver’s Credit. For more infor-mation, please visit the IRS website by clicking here.

TWENTY-FIVE YEARS

Sylvia Brown, Williams College Libraries

Thoeun Ching, Dining Services

Aaron Crandall, Dining Services

Mary Ellen Czerniak, Development Office

Beth Erdeski, Dining Services

Dave Fitzgerald, Facilities

Paula Langer, Controller’s Office

Fran Lapidus, Admission Office

Rick Lescarbeau, Art Department

Nancy Luczynski, Chaplain’s Office

Marco Oliva, Facilities

Amy Tatro, Williams College Museum of Art

Pat Travis, Science Center

Judi Willette, Facilities

Appreciation Day Honorees

The Udder News Page 4

TWENTY YEARS

Stefan Berger, Facilities

Rick Daniels, Facilities

Kevin Erdeski, Dining Services

Mike Frawley, Athletics Department

Lisa Gazaille, Controller’s Office

Tricia Koch, Dining Services

Pat Malanga, English Department

Brian Marko, Facilities

Carol Parker, Dining Services

Alesia Parks, Facilities

Virginia Parks, Facilities

Stephen Sneed, Dean’s Office

Steve Tomkowicz, Advancement Information Systems

Tina van Luling, Campus Safety and Security

Dave Wilson, Facilities

Margi Wood, Department of Health Services

RETIREES

Dave Choquette, Facilities

Bob Gallagher, Facilities

Dave Holland, Controller’s Office

Jo-Ann Irace, Williams College Libraries

Vivian Patterson, Williams College Museum of Art

Jean Richer, Facilities

THIRTY-FIVE YEARS

Gary Guerin, Athletics Department

Wayne King, Facilities

Mike Noyes, Facilities

We recognize those employees who have served Williams College for...

FIFTEEN YEARS

Katie Bassette, Dining Services

Scott Braman, Campus Safety and Security

Michael Briggs, Facilities

Dennis Brignolo, Campus Safety and Security

Karen Brule’, Department of Health Services

Charles Churchill, Facilities

Judi Dodge, Dining Services

Maggie Driscoll, VP-StrtgcPlan-InstDiversityOff

Lew Fisher, Development Office

Jean Grant, Academic Resources

Robin Keller, Philosophy Department

Jeanette Kopczynski, Dining Services

Maggie Koperniak, Office for Information Technology

Molly Magavern, VP-StrtgcPlan-InstDiversityOff

Kris Maloney, Office of Human Resources

Gabe McHale, Office for Information Technology

Karen Parkinson, Admission Office

Dave Pilachowski, Williams College Libraries

Linda Reynolds, Art Department

Mike Richardson, Office for Information Technology

Karen Ryan, Dean’s Office

Joan Scott, Dining Services

Chris Vince, Dining Services

Jason Wandrei, Dining Services

Bob Wright, Facilities

THIRTY YEARS

Dave Berger, Dining Services

Nellie Gifford, Facilities

Wayne Haskins, Facilities

Pete Landry, Advancement Information Systems

Peter Mason, Facilities

Bob Santiago, Campus Safety and Security

Glenn Rougeau, Facilities

Ed St. Pierre, Facilities

Dinny Taylor, Office for Information Technology

Kathy Therrien, Trust & Estate Administration

Page 5 The Udder News

TEN YEARS

Bernie Baker, Facilities

Shane Baker, Facilities

Laurie Barbeau, Controller’s Office

Chris Cooper, Facilities

Patti Exster, Development Office

Robert Fachini, Dining Services

Amy Filson, Development Office

John Gerry, Dean of Faculty’s Office

David Mangiacotti, Facilities

Terri Melville, Admission Office

Robin Meyer, Career Center

Dave Morrison, Facilities

Jane Nicholls, Development Office

Mary Pfister, Dance Department

Jay Racela, Ctr-Environmental Studies

Ron Rancatti, Facilities

Doug Schiazza, Office of Student Life

Mark Thompson, Dining Services

Chris Warren, Office for Information Technology

Alice Wilson, Development Office

Elaine Yanow, Chapin Library

John Zustra, Dining Services

FIVE YEARS

justin adkins, The Davis Center

Darlene Alderman, Development Office

Peter Armata, Dining Services

Michael Bak, Facilities

Sarah Becker, Williams College Children’s Center

Jenna Belanger, Dining Services

Bonnie Bresett, Williams College Children’s Center

Elizabeth Burnett, Development Office

Jane Cary, Career Center

David Chalifoux, Williams College Libraries

Joseph Congello, Williams College Museum of Art

Lisa D’Angelo, Williams College Libraries

Chris Desnoyers, Williams College Libraries

Carrie Gagne, Williams College Children’s Center

Danielle Gonzalez, Office of Human Resources

Allison Haley, Williams College Children’s Center

Tom Henry, Development Office

Angela Hillman, Development Office

Conny Isby, Development Office

Jeff Jones, VP-Finance & Admin Office

Stanley Lawrence, Facilities

Chet Lewis, Facilities

Bob Murach, Facilities

Barbara O’Connell, President’s House

David Parks, Office for Information Technology

Kim Racine, Facilities

Ellen Richardson, Williams College Children’s Center

Derrick Robertson, Admission Office

Jose Sanchez Herrera, Facilities

Robin Senay, Williams College Children’s Center

Brad Sherman, Williams College Libraries

Shana Shippee, Williams College Children’s Center

Roberta Sweet, Williams College Children’s Center

Marcia Tatro, Facilities

Brian Teal, Facilities

Bob Vacca, Dining Services

Michael Valenti, Facilities

Audrey Werner, Biology Department

Doug Wright, Facilities

Laura Zepka, Williams College Libraries

Navigating the Office of Human Resources

The Udder News Page 6

Martha Tetrault, Director

Leads HR staff in serving the Williams community.

Responsible for policy development, strategic planning,

legal compliance, staffing management, HR forecasting,

employee relations, and organization and program devel-

opment.

Colleen Bethoney, HR Administrative Assistant

Assist HR Director with administrative needs, including

department financials, coordinating staff and manager

meetings, and preparing departmental correspondence.

Coordinate HR initiatives including Appreciation Day, staff

development programs, and administrative vacation

tracking support.

Provide campus support for general HR inquiries.

Kris Maloney, Benefits Administrator

Benefits administration, including review and implemen-

tation of new initiatives.

Lead Wellness initiatives and programming.

Employee counseling and new hire benefits orientation. Janet Bartlett, Benefits Coordinator

Employee benefit counseling and new hire orientation.

FMLA Compliance and tracking.

Leave administration and support.

Christa Waryas, Payroll Systems Manager

Manage payroll and tax processing for faculty, staff and

students.

Supply historical payroll reporting as requested.

Assist with pay, policy and procedure related questions.

Jeannine Evans, Payroll Specialist

Process biweekly student payroll.

Assist the Payroll Systems Manager in processing the bi-

weekly staff payroll.

Provide campus support for general payroll questions.

Marybeth Mitts, Manager, Spouse Partner Resources

Address career and relocation needs of college spous-

es/partners essential to continued investment in College

community.

Provide practical assistance with all areas of job-search

process including resume and cover letter writing, inter-

view preparation, and employer research.

Manage Professional Development Fund.

TBD

Staff Development & Employee Relations position

… who to call for what

Navigating the Office of Human Resources cont’d

Page 7 The Udder News

Doris Zampini, HR Assistant

HR Reception – provide assistance to all visitors, students,

faculty, staff, and retirees.

Job applicant entry.

Employment and payroll forms in take.

Danielle Gonzalez, Assistant Director

Responsible for staff recruitment processes and stu-

dent employment.

Employee relations, policy questions, workplace con-

cerns, compliance efforts and employment reporting.

Coordinates departmental communications efforts

including web maintenance and the quarterly news-

letter.

James Cart, Student Employment Coordinator

Connect supervisors and students for on-campus employ-

ment opportunities. Counsel supervisors and students on

employment issues and concerns.

Train and support supervisors with hiring, paying, and

managing their students through PeopleSoft.

Assist with summer employment operations.

TBD, Recruitment Coordinator

Assists with recruitment and staff employment process

and supports department and managers with their

staffing needs.

Responds to applicant inquires.

Facilitates new hire orientation.

Deb Stawarz, HRIS Specialist

Ensure data integrity of employee (faculty, staff and stu-

dent) and applicant information in PeopleSoft HRMS.

Develop and document consistent and appropriate data

entry procedures.

Conduct Employee and Manager Self-Service training and

administrative user training.

Simone Anderson, HRIS Manager

Ensure data integrity of employee (faculty, staff and stu-

dent) and applicant information in PeopleSoft HRMS.

Lead functional enhancement projects and process im-

provement initiatives, focusing on gaining efficiencies,

data quality, and more consistent business processes.

Create ad-hoc and periodic reports and data analysis for

HR and other administrative offices.

Still not sure who to call

HR front desk ext 2681

Walking her way to wellness

Page 8 The Udder News

Stop by HR to pick up your Pocket Pal to record and track your numbers. Or

email us at hr@williams.edu and we will drop one in the campus mail to you.

I have received many calls about Wellness over the past several weeks but this one was special. Olive DiGennaro called to ask if she could do her personal health assessment again. Since her initial assessment she has started exercising and has changed other risk factors in her life that resulted in an 11 pound weight loss.

Olive is walking laps around the inside of the second level of the parking garage since no one can park there in the winter. “I’m out of the weather, can’t get hit or splashed by any cars, no up heaved sidewalks, ice or snow banks to trip over – I think it is the perfect spot for winter walking. I’m trying to get some girls here to go with me but they haven’t jumped on board yet.” While Olive has been out there all winter walking her way to wellness she is most looking forward to the summer, “when I’ve molted into a beautiful slim butterfly, everyone can compare the (this) photo to me and say “Wow, Olive really did it!” Congratulations, you are an inspiration! ~Kris Maloney, Benefits Administrator

Olive DiGennaro Senior Records Specialist

Development Office

Wellness at Williams

Page 9 The Udder News

Have you completed your Personal Health Assessment? Go to MyBlueHealth (outside link) to enter your numbers! Begin with First time Users Register Now. Required information to receive your $500 Wellness incentive.

Date of Screening

Blood Glucose

Blood Pressure

Total Cholesterol: HDL

Weight

BMI

Remember to include a numeric answer to all biometric questions. If you answer “I don’t know” you will not be eligible for the Wellness incentive. So please go back and check your answer before you hit submit.

I don’t

know

Q &A When will I receive my Wellness incentive?

We receive monthly reports from Blue Cross, so you will receive your incentive the

month after you complete your PHA. i.e. if you did it in March you will receive in it

in your April 26th paycheck. If the PHA is done in April, you will receive it in your May

24th paycheck.

When does the PHA need to be completed by?

We recommend the PHA be completed by April 30th so Blue Cross can be

begin to analyze the data and help us design tailored programming.

If I entered a wrong number or “I don’t know” response can I log back in and edit my PHA?

If you hit submit at the end of the survey you will need to redo the whole PHA.

April 18, 2013

5pm

The Log

Kris Maloney – kmaloney@williams.edu

As of March 14th, the Williams Weight Watchers total weight loss was 230 pounds! Congrats!

David K. Carboni, Ph.D., CFP delivers Retirement Planning and Financial Planning workshops to help employees make better financial decisions to improve their future. He provides employees with tools, information, and even a dose of motivation, to help them make better financial decisions. Dave does not sell financial products nor represent financial organiza-tions, assuring that the information provided is authoritative and unbiased.

A sample schedule for our Retirement Planning Workshop:

Creating a Satisfactory Retirement Life-style

The Basics of Financial Planning for Retirement

Housing Considerations and Estate Planning (i.e. legal documents everyone must have)

Social Security, Medicare and Health Insurance Planning

Decision-making around Benefits in Retirement

Managing Your Retirement Portfolio and Income Planning The workshop helps participants address the following questions:

Am I on track to afford to retire?

What’s the best time to take Social Security from a financial planning perspective?

How to I decide among the multiplicity of payout options from my retirement plans?

What are legal documents virtually every one must have?

How does Medicare work and do I need an insurance plan to supplement Medicare?

How do I make sure I don’t run out of money “before I run out of time.”

How will I pay my income taxes in retirement?

Are there effective ways to convert my home’s equity to retirement income?

What are “annuities” and how might they fit into my plans?

What’s changed to make reverse mortgages worth another look?

If I’m thinking of relocating, what are key questions to ask?

How to develop an investment plan? Participants are required to attend both sessions; space is limited to 36 people in each session. You will receive email con-firmation of your registration. Spouses/partners are encouraged to attend.

Workshop: Wednesday, May 29, 2013 4:30 PM – 8:30 PM Hopkins B02 Classroom (lower level) AND Thursday, May 30, 2013 4:30 PM – 8:30 PM Hopkins B02 Classroom (lower level) Email to Register for Workshop (please include names of individuals attending).

A Grab N’ Go meal will be provided.

For general questions please contact Kris Maloney at ext 4478 or Janet Bartlett at ext 4355.

Page 11 The Udder News

Retirement Planning Workshop

Get Connected…

Apps

Social Media

Mobile Web

Text

Blue Cross Blue Shield Mobile Services

Have you “herd” about...

Will iams Co l l eg e 100 Spring Street |Suite 201 | Williamstown, MA 01267

413.597.2681 | E-mail: hr@williams.edu

Mark Your Calendar! TIAA-CREF announces Individual Counseling Sessions

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What investment mix and strategy is best for you to increase your portfolio’s potential, including protecting against cost-

of-living increases?

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Date(s) Time Location

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