the treasures of time

8/10/2019 The Treasures of Time

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Time Management

TIME MANAGEMENT

Objective:

The basic purpose of Time Management is to create sense of timing among the

people from all walks of life.

Definitions

PETER DRUCKER: Time is the rarest resource, unless it is managed, nothing

else can be managed.

Characteristics of Time

Universal

Invariable - Moves at fixed rate

Unstorable

Irretrievable - Once gone, it is for ever

Indivisible - Time & Life

Every feeling, Thought & Action

Others:

Time is money, save it.

Time management is a self management

Time is a raw material for everything

Manage time skill fully - is the time management

Nature of Time as a resource:

Time is a very peculiar resource

It is limited

Everyone has the same amount of Time

It is irretrievable


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Time can not be stored

General Misconceptions about Time Management

Managing Time means reducing time on activities

Higher level people makes better decisions

The more harder one works, the more he gets done.

Hence, in the light of the above, let us manage Time skillfully.

Those who think they have no time for taking care of health, will sooner or later have to find

time for illness.

If you want to know the importance of 1 Year, Ask the student who failed in the exam.

If you want to know the importance of 1 Month, Ask the mother who delivered the prematured baby

If you want to know the importance of 1 fortnight, Ask the editor of fortnightly.

If you want to know the importance of 1 week, Ask the student who apear the Examination,

If you want to know the importance of 1 day, Ask the daily wager.

If you want to know the importance of 1 hour, Ask the lover anxiously waits

If you want to know the importance of 1 minute, Ask the passenger who missed the train,

If you want to know the importance of 1 second, Ask one who escaped from the accident,

If you want to know the importance of 1 millisecond, Ask the runners up who missed the

Olympic Gold Medal

Tips for effective Time Management

1. Set Goals:

Goals give your life direction. It is well worth taking time out of your usual routine to

spend a few minutes reflecting on what you want to achieve. Set goals which are

ambitious. Set daily priorities to meet your goals.

TIME MANAGEMENT & GOAL SETTING

Time Is a Precious Resource


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Time Management

Why Manage Time ?

It avoids stress

No one else can do your work

Feeling guilty

Quality of Life

Productivity

Goal

Specific

Measurable

Achievable

Realistic

Time bound

Break it into sub goals

Flexible

Personal Goal

Career Goal

Organisational Goals

Long range, Intermediate & Short term goals

Where Time goes ?

Time Loss

Analyzing Time log

GOAL SETTING

Steps in goal setting process:

Elaborate and specify your dream or vision in detail


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Develop long range plan that would lead to the accomplishment of

your vision

Break down of you long range goals into short term goals

Transform your short term goals into activities for your daily to dolist

Principles of Goal Setting

Goal should be specific * Goal should be measurable

Goal should be challenging * Make the goal present reality

Set deadlines for goals * Treat your goals as serious promises

Set goal that inspires your commitment.

2. Spend time on planning and Organizing:

Using time to think and plan is time well-spent. Spend some time in the morning,

planning for your days activities. Organise work by priority and complete the most

important task first. It is also important to plan to spend some time with your internal

customers.

Planning, Goal Setting & Action Plan

Why Goals setting is needed?

Why it should be in written form?

Why we dont set written Goals?

Fear of Failure

Dont know how to set the goal

Major goals seems unattainable

Fear of Rejection

Dont have time

Dont realise the importance of the goals

Fear of criticism


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Time Management

No Ambition

Too impatient

Self- limiting belief

Goal Setting Principles

Review priorities to make certain that everyone is involved and agrees on goal

setting task.

Involve the people, who have to accomplish the goal.

Review with everyone involved how the goals insetting the goal

Review with everyone involved how they are setting

It must be coordinated with other goals.

Provide sufficient resources to accomplish the goal

Provide rewards for the accomplishment of goals

Important Vs Urgent

Most of the important matters areseldom urgent

Most of the Urgent matters are seldom urgent

3. Make a Work to do list :

Make a daily, weekly and monthly Work to do list of important tasks. See to

it that the list is continuously reviewed and updated at the beginning of each

day. This will help you plan better and to meet the deadlines set.

General Hints

Treat all days equal

Do not work when you are not well

Work Budget & Audit

Plan a week ahead

Time for family

Social visits


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Time Management

Biological time

Sleep, Food & Physical exercise

4. Be Flexible :

Allow time for interruptions. Experts often suggest that a person should plan

to complete the work in 50% or less of the total time available. Plan your

work commitments daily as it will give you the flexibility to handle work

emergencies that arise in terms of unscheduled meetings, sudden deadlines

and priorities.

5. Keep yourself involved :

Dedicate yourself to the work at hand until it is complete. If you have some

free time, make sure that you utilize it in doing some constructive work for the

development of the organization. This would help you in effective timeutilisation.

Excellent Time Management is useful for

Excellence of Self

Excellence of Group

Excellence of an Organization

We Should also be

a) Emotionally Intelligence

b) Master of Communications

c) Master of Organizations

d) Master of Information Technology

e) Master of Human Relations

f)

Master of Public Relations

WE Should be master of SWOT analysis

Our Strengths of managing time effectively

our Weaknesses of wasting time

We should find outOpportunities for meaningful time management


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We can avoidThreats of Failures, non functioning

We should have habit of

Self Editing of our activities and

Self Auditing of Time consumptions

Excellence in Time Management requires intensive and extensive

introspections.

We Spend Time on:

1) Routine activities

2) Productive activities

3)

Creative activities

We Should Know difference between

1) Efficient use of Time

2) Excellent use of Time

WE should also be aware about difference between

1) Hard working people and

2)

Smart working people

For an excellent time management, we should have

We should also know that Excellent Time Management comes through

Knowledge Skill

Desire


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Time Management

1) Physiological Personality

2) Intellectual Personality

3) Emotional Personality

4)

Spiritual Personality

It is good to be in Time but best how we use Time in creative way.

Characteristics of Time

Universal

Invariable - Moves at fixed rate

Untamable

Irretrievable - Once gone, it is for ever

Indivisible - Time & Life

Every feeling, Thought & Action

Paradoxes of Time

No one has enough time yet everyone has

Time cannot be managed, We can manage ourselves

Learn to invest time for maximum return

Get No.1 priority done first

Time wasters

Manage time & achieve goal

Plan your time for

Correspondence

Visitors

Travel For Self Development


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Time Management

Thinking

Reading

Studying

Planning etc.

Approach to time Management

Biological i.e. Bodily function

Social

Self, Family , Society, Professional Work

Principles

Your time is your time only

Take care of your time, time will take care of you.

Rapid progress through utilising time effectively.

The Pareto Time Principle

The Trivial Many 80% of the Produces 20% of the

Situations (or) Problems time spent result

The Viral Few 20% of the Produces 80% of the

Situations (or) Problems time spent results

Boss Imposed

System Imposed YOU Colleagues Imposed


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Subordinate Imposed

Can We Discipline Time

Yes,

Time can be disciplined as same as other resources like, men, material and money.

Time Management is self discipline

Each individual is a manager of Time

It is a question of habits

Time Wasters

Internal Time Wasters ( Individual habits affecting time discipline)

Disorganisation

Procrastination

Inability to say no

Indecision

Others causative factors:

Lack of Planning

Lack of prioritizing

Leaving things unfinished

Attempting too much at once

Poor communication

Talkative nature

Work & Stress


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TIME WASTERS

External Time Wasters (Organization's Bad Habits)

Telephone interruptions * Drop in visitors

Under / over staff * Untrained / inadequate staff

Absenteeism * Ineffective delegation

Too many meetings * Long & Unproductive meetings

Visual Distractions * Not being informed

Multiple bosses * Lack of secretarial assistance

Lack of role / goal clarity * Lack of decentralization

Interference * Procedures & Systems

Paper work & correspondence * Inspection

Transport Immobility * Tea / Coffee / Lunch breaks

PHYSICAL FACTORS

Acidity

Depression

Absent mildness

High Blood Pressure

Ulcers

Obesity

Indigestion Effects

Methods of Time Management

Daily Dairy

Time Inventory

Identify Time Wasters - Then uproot it


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Identify the habit of Do it today

Fixing Targets - Daily, Weekly, Monthly, Quarterly, Yearly

Short term / Long term target

Follow time log

Enter brief description of major activity for 15-30 minutes blocks

Fill time log- at least Thrice a day

Personal Asst./ Secretary

Proper Planning

Goal Setting

Precautions in Time Management

Estimate your Time :

Intervention by boss + A major project being given to you during a

week + 10% additional time over your estimate.

Expect the unexpected. Therefore remain flexible

Schedule your most vital activities, when you are at your physical and

mental peak

Concentrate on the first half of your day - keep in mind body rhythm

Do high priority things first

Reserve large blocks of time for important activities

Schedule similar activities together

Follow your value system and organisation culture

Never loose sight of your long, medium & short range goals. Your

scheduling should move towards that.

Try to prefix dictation time, mail time, visitors time etc.

How to Manage Stress ?


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1. Make your schedule more manageable and cut unimportant items out of your To-Do

list. Your procrastination may be your brain refusing to cooperate with an

unreasonable schedule.

2. Manage your time better, and don't let tasks linger. One at a time, begin the tasks that

you have been putting off, and start checking them off your list.

3. Reduce stress in your life and make time for fun activities. Procrastination is

sometimes a coping mechanism that slows you down in order to reduce anxiety.

4. Get Physical! Get off that couch and bring your energy levels up by engaging in a

physical activity: Walking, running, swimming - or whatever else works for you.

5. Motivate yourself by trying to do what you love. Lack of motivation and

procrastination can feed on each other, so break away from that vicious cycle by

doing something that motivates youa job, a hobby, a course, an activity.

6. Overcome your fear of lack of skills for undertaking a particular task. Jump into the

task head on and the skills will follow!

7. Do not mistake delay for perfectionism. Dont try to wait until the task in its entiretyseems perfect in your mind. Break it down into sub-tasks, and take the first imperfect

step. Rememberan imperfectly completed task is a thousand times better than a

perfect task that is never started.


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Time Management

The Treasures of Time

Yesterday is but

a dream

and Tomorrow is

only a vision.

But Today, well

lived

makers every Yesterday

a dream of happiness

and every Tomorrow

a vision of hope

One day at a time!

One day at a time, with its failure and fears,

With its hurts and mistakes, with its weakness

and tears,

With its portion of pain and its burden of care;

One day at a time we must meet and must bear.

One day at a time, but the day is so long,

And the heart is not brave, and the soul is not

strong,

O Thou pitiful God, be Thou near all the way;

Give courage and patience and strength for the

The Treasures of Time

Yesterday is

a Cancelled Cheque

Tomorrow is

a Promissory Note

Today is

Ready Cashuse it !

One day at a time!

One day at a time to be patient and strong;

To be calm under trial and sweet under wrong;

Then its toiling shall pass and its sorrow shall

cease;

It shall darken and die, and the night shall

bring peace.

Not the morrows uncertain and shadowy care;

Not yesterdays load we are called on to bear,

Why should we look forward or back with


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Time Management

day.

One day at a time and the day is His day,

He hath numbered its hours, though they haste

or delay;

His grace is sufficient; we walk not alone;

As the day, so the strength that He giveth His

own.

dismay?

Our needs, as our mercies, are but for the day

Ive shut the door on yesterday.

And thrown the key away.

Tomorrow holds no fears for me,

Since I have found Today!

Do it now!

If you have hard work to do,

Do it now!

Today the skies are clear and blue,

Tomorrow clouds may come in

view.

Yesterday is not for you;

Do it now!

If you have a song to sing,

Let the tones of gladness ring,

Clear as song of bird in spring.

Let each day some music bring;

Sing it now!

If you have some kind words to say,

Say them now!

The Clock of Life


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Sing it now!

Tomorrow may not come your way,

Do a kindness while you may.

Loved ones will not always stay;

Say them now!

If you have a smile to show,

Show it now!

Make hearts happy, roses grow,

Let the friends around you know,

The love you have before they go;

Show it now!

Realising Value of Time

To realize the value of one year

Ask a student who has failed a final exam!

To realize the value of one week

Ask an editor of a weekly newspaper!

To realize the value of one minute

Ask a person who has just missed the bus,

train, or plane!

The clock of life is wound but once,

And no man has the power,

To tell just when the hands will stop,

At late or early hour.

Some of the biggest Fires

Could have been extinguished

by pouring a cup of water

at the right time!

Realising Value of Time

To realize the value of one month

Ask a mother who has given birth to a

premature baby!

To realize the value of one hour

Ask the lovers who are waiting to meet!

To realize the value of one second

Ask a person who has survived anaccident!

Now, is the only time you own.

Live, love, work with a will.


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To realize the value of one millisecond

Ask a person who has won a silver medal

in the Olympics!

Place no faith in tomorrow,

For the clock may then be still.

Take Time

Take time to laugh.

It is the music of the soul.

Take time to play.

It is the secret of perpetual youth.

Take time to read.

It is the fountain of wisdom.

Take time to be friendly.

It is the road to happiness.

Take time to work.

It is the price of success.

Take Time

Take time to dream.

It is reaching for the stars.

Take time to think.

It is the source of power.

Take time to give.

It is too short a day to be selfish.

Take time to love and to be loved.

It is a God-given privilege.

Take time to pray.

It is the greatest power on earth.

This too will pass.

These are wonderful words

to be used at all times in life!

When things are

absolutely alarming

or dauntingly dreadful

when everything is just

This too will pass.

joyous or delightful

say these four words to yourself.

They will give you

a sense of perspective

and help you

to make the most of good

and be calm and unruffled


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superb and marvelous, by what is bad!

Prime Time Always

Many men write to me about the matter of their age. One man writes I am 51. Am I too

old to start a business of my own? And another writesI am 18. Am I too young to go on

the road as a salesman?

A baby boy in a cradle is a centre of attraction. And if he lives to be 100 year old, he will be

a centre of attraction again.

In every year of a mans life there is some special advantage that he can possess. A man

possesses certain qualities in childhood. When he is 20, he has lost these qualities and gained

others. He has new qualities at 40 and at 60 and at 80. There is a loss of some but a gain of

other qualities. This is true if he keeps himself mentally young.

How old a man is, that simply does not matter He can be creative and influential at any age.

Mozart started giving concerts when he was 6, and Michelangelo did his most famous work

when he was 87.

Pitt was Prime Minister when he was 24, and Gladstone was when he was 83.

Goethe began to be write when he was 10, but wrote his greatest production Faust when he

was 80.


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Coleridge was 25 when he wrote his most famous poem The Ancient Mariner, and

Leonardo da Vinci was 77 when he painted his famous picture The Last Supper.

So, what about this matter of age? Is it not a complete delusion, that a man can be either tooold or too young to accomplish any useful work? A mans creative life can begin at 8 or at

80. This is a fact we discover by reading the lives of great men.

No matter how young you are, or how old you are,

You are never handicapped by age

Slow me down. O Lord

Slow me down O Lord!

Ease the pounding of my heart by

the quieting of my mind.

Steady my hurried pace with a vision of

the eternal reach of time

Give me, amid the confusion of the day,

the calmness of the everlasting hills.

Break the tensions of my nerves and

the muscles with the soothing music of

the singing streams that live in my memory.

Slow me down O Lord!

Teach me the art of taking minute

vacations.

of slowing down to look at a flower,

to chat with a friend, to pat a dog,

to smile at a child,

to read a few lines from a good book.

Remind me each day that the race is

not always to the swift that

there is more to life than increasing its speed.

Let me look upward to the towering oak

and know that it grew great and strong

because it grew slowly and well!


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The Vision of Life

Each of us one day

Will be judged

by our

standard of life.

not by our

standard of living.

by our measure

of giving

not by our

measure of wealth

by our

simple goodness

not seeming greatness !


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1. I enjoy exploring new places.

2. I have a strong drive to succeed.

3. I make friends easily.

4.

I look for ways to improve my performance at work.

5. I prefer being a team member to being a team leader.

6. I am interested in other cultures and ways of life.

7. I notice typos and other errors in documents & publications.

8. People turn to me when there are decisions to be made.

9. I work persistently until my task is complete.

10.

I train, practice or study for competition, performance or test that will occur

months from now.

11.I am able to save money when necessary.

12. I take pride in my work.

13. It bothers me when I dont carry out my plans for the day.

14. In an argument, I can appreciate the other persons point of view.

15.

My opinion of myself is more important than others opinion.

16. I can calm myself down when I am under stress.

17. I am meticulous.

18. I enjoy a busy schedule of activities.

19.. In comparison to others, I accomplish tasks.

20. Even when I have a great job, I browse the employment pages for something

better.

21. I am an outgoing person.

22. I ask a lot of questions.

23.. I pride myself on being different.

24. I keep up with current issues.


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25. I naturally take on leadership roles.

26. Critical thinking is one of my strong suits.

27. I have a broad range of interests & hobbies.

28.

I am able to apply what Ive learned .

29. I am good at thinking outside the box

30. My clothing mirrors the current trends for my age group.

31. I thrive on change.

32. I keep my commitments.

>22 agree: excellent ability to cope up & turn into positive results

1621 agree: okay during changes & protect yourself

< 16 agree: poor performer during the changes

ANGER SCORE

Please answer the following questions true or false.


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1. I don't show my anger about everything that makes me mad, but when I do - look out.

2. I still get angry when I think of the bad things people did to me in the past.

3. Waiting in line, or waiting for other people, really annoys me.

4. I fly off the handle easily.

5. I often find myself having heated arguments with the people who are closest to me.

6. I sometimes lie awake at night and think about the things that upset me during the

day.

7. When someone says of does something that upsets me, I don't usually say anything at

the time, but later spend a lot of time thinking up cutting replies I could and should

have made.

8. I find it very hard to forgive someone who has done me wrong.

9, I get angry with myself when I lost control of my emotions.

10. People really irritate me when they don't behave the way they should, or when they

act like they don't have the good sense of a head of lettuce

11. If I get really upset about something, I have a tendency to feel sick later, either with a

weak spell, headache, upset stomach, or diarrhea.

12. People I've trusted have often let me down, leaving me feeling angry or betrayed.

13. When things don't go my way, I get depressed.

14. I am apt to take frustration so badly that I cannot put it out of my mind.

15. I've been so angry at times I couldn't remember things I said or did.

16. After arguing with someone, I hate myself.

17. I've had trouble on the job because of my temper.

18. When riled up, I often blurt out things I later regret saying.

19. Some people are afraid of my bad temper

20. When I get angry, frustrated or hurt, I comfort myself by eating or using alcohol or

other drugs.

21. When someone hurts or frustrates me, I want to get even.


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22. Ive gotten so angry at times that I've become physically violent, hitting other people

or breaking things.

23. At times, I've felt angry enough to kill.

24. Sometimes I feel so hurt and alone I feel like committing suicide.

25. I'm a really angry person, and I know I need help learning to control my temper and

angry feelings because it has already caused me a lot of problems.

10 or more, or any of last 4 que. True: Anger mgt. Problem - help reqd.

59 True: Normal Anger mgt. SkillsClinical help may be useful

04 True: Better than normal

the treasures of time

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