the thomas calhoun walker education …under religious exemption provision ... the thomas calhoun...

AGENDA

I. Call to Order and Roll Call – Mr. Troy Andersen, Chair, and Mr. John Hutchinson, Acting Clerk – Action

II. Call for Closed Meeting – Mr. Andersen – Action - Pursuant to Code of Virginia, 1950, as

amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.); Subsection 2, for the discussion of student personnel matters (1 recommendation for expulsion and 4 requests to home-school under religious exemption provision); and Subsection 7, for the discussion of/briefings by staff members on actual litigation (Grimm v. Gloucester County School Board).

III. Return to Open Meeting/Certification of Closed Meeting – Mr. Andersen and Ms. Betty Jane Duncan – Action - Board to reconvene into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from Open meeting requirements provided in subsection A of Section 2.2-3711; and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Note: Deputy Clerk to conduct poll vote on certification.

IV. Moment of Silence and Pledge of Allegiance – Mr. Andersen

V. Personnel Items (Approval of Monthly Appointments, Resignations, etc.) – Mr. Andersen – Action VI. Student Personnel Items – Mr. Andersen

A. Approval of Four (4) Requests for Release from Compulsory Attendance (by 1 Family) Under Religious Exemption Provision – Action

B. Approval of Recommendation for the Expulsion of One (1) Student – Action

VII. Additions/Changes/Adoption of Agenda – Mr. Andersen and Dr. Walter Clemons – Action VIII. Approval of Items Contained in the Consent Agenda – Mr. Andersen – Action (By Poll Vote)

A. Approval of Minutes of May 21, 2015, Special (Work Session) Meeting B. Approval of Minutes of June 9, 2015, Monthly Meeting C. Minutes of June 18, 2015, Special (Work Session) Meeting

GLOUCESTER COUNTY SCHOOL BOARD MONTHLY MEETING

TUESDAY, JULY 14, 2015 6:30 PM – CLOSED MEETING (A135)

7:00 PM – OPEN MEETING (AUDITORIUM) THE THOMAS CALHOUN WALKER EDUCATION CENTER

6099 T.C. WALKER ROAD GLOUCESTER, VIRGINIA 23061

D. Minutes of July 6, 2015, Special (Closed) Meeting E. Approval of 2015-2016 VSBA Membership Dues totaling $9,620.36 (includes $500.00 for

Legal Assistance Fee) F. Approval of 2015-2016 NSBA Membership Dues totaling $4,165.00 G. Approval of 2015-2016 Non-Resident Student Tuition Rate of $4,172.00 H. Approval of Policy Manual Update (policy and regulation revisions - 1st/2nd readings):

1. File BBBB: Student Representative to the School Board 2. File BBFA: Conflict of Interests and Disclosures of Economic Interests 3. File CM: School Division Annual Report 4. File DB: Annual Budget 5. File DG: Custody and Disbursement of School Funds 6. File EBAB: Possible Exposure to Viral Infections 7. File GBEB: Staff Weapons in Schools 8. File GBR: Voluntary Retirement Savings Program 9. File GC: Professional Staff 10. File GEA/JOH: Acceptance of Electronic Signatures and Records 11. File IC/ID: School Year/School Day 12. File IGAJ: Driver Education 13. JCJ: Classroom Assignments for Twins 14. JEC: School Admission 15. File JFC: Student Conduct 16. File JFCD: Weapons in School 17. File JFCF: Drugs in School 18. File JGD/JGE: Student Suspension/Expulsion 19. File JHCC: Communicable Diseases 20. File JHG/GEAB: Child Abuse and Neglect Reporting 21. File JJAC: Student Athlete Concussions during Extra-Curricular Activities 22. File JO: Student Records 23. File JOH/GEA: Acceptance of Electronic Signatures and Records 24. File KFB: Administration of Surveys and Questionnaires 25. File KK: School Visitors 26. File LBD: Home Instruction 27. File JEC-R: School Admission 28. File KBA-R: Requests for Information

I. Approval of Continued Transportation Service on Non-State Maintained Road for Lee’s Neck Farms

J. Informational Central Food Service Financial Report as of May 31, 2015 K. Informational Membership Report as of June 10, 2015 L. Informational Discipline Report M. Informational Visiting Teachers Report N. Informational Fundraisers Issued April-June 2015 O. Informational Crisis Management Plan Annual Update

IX. Citizens’ Comment Period – Mr. Andersen (Speakers are asked to state their name, the district in which they reside and limit their remarks to 3-5 minutes, to be determined by the Chairperson)

X. Staff Presentations/Recognitions

A. Updates on Boards/Commissions – SB Members

XI. School Board Members’ Items

A. Call for Nominations to 2015 VSBA Media Honor Roll – Mr. Andersen – Action B. VSBA Legislative Advocacy Conference – Thursday, September 10, 2015, 8:30 am to 1:15

pm @ DoubleTree by Hilton Charlottesville @ $150 per person. The Clerk would like to know if anyone would like to attend for pre-registration (by 8/27/2015) purposes.

C. Other Matters as brought up by Board Members XII. Superintendent’s Items – Dr. Clemons

A. Proposed Dates (Week of July 27, 2015)/Locations (William and Mary School of Education or TCWEC) for School Board/Superintendent Retreat – Action

XIII. Budget and Finance Items – Ms. Joanne Wright

A. Monthly Departmental Report – Information B. Acceptance of Donations – Action C. Financial Reports – Information

1. May 31, 2015, Financial Report 2. June 30, 2015, Construction Financial Report 3. June 30, 2015, HVAC/Roof Financial Report

XIV. Instructional Items – Dr. Chuck Wagner

A. Monthly Departmental Report – Information XV. Administrative Items – Mr. Hutchinson

A. Monthly Departmental Report – Information B. Policy Manual Update (new policy – 1st/2nd reading) – Action

1. File GEAB (also JHG): Child Abuse and Neglect Reporting C. Approval of 2015-2016 Pay Plan/Supplements – Action

XVI. Public Announcements – Mr. Andersen – Information

A. Next Monthly School Board Meeting – Tuesday, August 11, 2015, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium)

XVII. Call for Adjournment – Mr. Andersen – Action

RECORDED MINUTES OF THE GLOUCESTER COUNTY SCHOOL BOARD

GLOUCESTER, VIRGINIA

MAY 21, 2015 A special work session meeting of the Gloucester County School Board was held on Thursday, May 21, 2015, in the Thomas Calhoun Walker Education Center. The Chairperson called the meeting to order at 5:35 pm. I. CALL TO ORDER AND ROLL CALL Roll call was taken by the Acting Clerk, and the following persons were recorded as present: Troy M. Anderson, Chairperson, George R. (Randy) Burak, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin Smith, Members; Walter R. Clemons, Ph.D., Superintendent of Schools; and John E. Hutchinson, Acting Clerk. II. CALL FOR CLOSED MEETING At 5:35 pm, a motion was made by Mr. Burak, seconded by Mr. Records and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 1, for the discussion of personnel matters. At 6:47 pm, the Chairperson declared a recess, and the meeting was relocated to the Thomas Calhoun Walker Education Center Auditorium. III. RETURN TO OPEN MEETING/CERTIFICATION NOTE: Betty Jane Duncan served as Deputy Clerk for the remainder of the meeting.

The Deputy Clerk noted that all members were present for the work session. At 7:00 pm, a motion was made by Mr. Records to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Mr. Burak and approved as follows: Mr. Burak Aye Mr. Records Aye Ms. Hensley Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Ms. Parker Aye IV. MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE – Mr. Andersen led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the flag of the United States of America. V. PERSONNEL ITEMS -- A motion was made by Mr. Smith, seconded by Mr. Burak, and unanimously adopted to approve the personnel appointments, resignations, and retirements as presented. (Copy of personnel actions attached to minutes)

RECORDED MINUTES OF THE MAY 21, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 2 of 3 VI. DISCUSSION OF BUDGET – Dr. Clemons stated that the Board of Supervisors had recently appropriated an additional amount to the schools beyond the initial budget appropriation for FY2016. He expressed thanks to the Board of Supervisors for the additional funding but noted that there was still a deficit for the School Board to deal with to achieve the stated fiscal priorities of opening the two middle schools in the fall and improving employee compensation. He proposed two budget adjustments for consideration. One proposal showed costs if no raise were provided to employees, and the second showed costs if a 1.5% compensation amount were to be given in January. (Copy of Budget Adjustments attached to minutes) Board members discussed the options as presented. It was the consensus of the Board to proceed with the budget with no raises included. Dr. Clemons will provide further information on continuing the position of Environmental Safety Manager. Also it was the consensus to remove the floor machines from the budget and include the Fab Labs. VII. DISCUSSION OF START/END TIMES FOR 2015-2016 SCHOOL YEAR – Dr. Clemons distributed information on possible scenarios for changing the start and end times of the school day for the 2015-2016 school year. (Copy of handout Start/End Times 15-17 School Year attached to minutes) At a future meeting, Dr. Clemons will provide data on the costs of adding additional days to the school calendar versus adding additional minutes to each day. It was the consensus of the Board that they support the concept of adding days rather than minutes. Mr. Hutchinson noted that changes in the Code of Virginia may provide for more flexibility in the school calendar in the future. VIII. OTHER MATTERS BY BOARD MEMBERS – Mr. Andersen stated that Board members had indicated that they are still interested in touring the new Page Middle School. Dates of May 28 and June 1 were suggested, but no action was taken at this time. IX. PUBLIC ANNOUNCEMENTS A. Next monthly School Board meeting – Tuesday, June 9, 2015, 7:00 pm at the Thomas

Calhoun Walker Education Center X. ADJOURNMENT At 8:16 pm, there being no further business, a motion was made by Mr. Burak, seconded by Ms. Parker, and unanimously approved to adjourn the work session meeting of May 21, 2015, until the next monthly meeting scheduled for Tuesday, June 9, 2015, 5:30 pm (closed) and 7:00 pm (Open Meeting), at the Thomas Calhoun Walker Education Center auditorium. Troy M. Andersen, Chairperson John E. Hutchinson, Acting Clerk Betty Jane Duncan, Deputy Clerk

RECORDED MINUTES OF THE MAY 21, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 3 of 3 Attachments (4): 1. Agenda for May 21, 2015, Monthly Meeting; and 2. Approved Personnel Actions 3. Budget Adjustments (2) 4. Start/End Times 15-17 School Year Note: The attachments will be bound with the official minutes once approved. END JEH/BJD:bjd MIN-05-21-15



JUNE 9, 2015 The regular monthly meeting of the Gloucester County School Board was held on Tuesday, June 9, 2015. A tour of the new Page Middle School was held at 5:30 pm. Following the tour, the School Board members relocated to the Thomas Calhoun Walker Education Center. The Chairperson called the monthly meeting to order at 6:30 pm. I. ROLL CALL Roll call was taken by the Acting Clerk, and the following persons were recorded as present: Troy M. Anderson, Chairperson, George R. (Randy) Burak, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members. Also present for the closed meeting: Walter R. Clemons, Ph.D., Superintendent of Schools, and John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk. II. CALL FOR CLOSED MEETING At 6:30 pm, a motion was made by Mr. Burak, seconded by Mr. Smith and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.) At 6:57 pm, the Chairperson declared a recess, and the meeting was relocated to the Thomas Calhoun Walker Education Center Auditorium. III. RETURN TO OPEN MEETING/CERTIFICATION Note: Ms. Betty Jane Duncan, Deputy Clerk, recorded the remainder of the meeting. The Deputy Clerk noted that all members were present for the open meeting. At 7:04 pm, a motion was made by Mr. Records to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Mr. Burak and approved as follows: Mr. Burak Aye Mr. Records Aye Ms. Hensley Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Ms. Parker Aye IV. MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE – Ms. Campbell Farina, SAC representative, led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the flag of the United States of America. The Chairperson noted that action on Personnel Items would be deferred until the end of the meeting. The Board will go back into closed session at that time to further discuss personnel matters. V.** PERSONNEL ITEMS – Item deferred until the end of the meeting

RECORDED MINUTES OF THE JUNE 9, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 2 of 6 VI. ADDITIONS/CHANGES/ADOPTION OF AGENDA – There were no changes to the agenda as presented. A motion was made by Mr. Records, seconded by Mr. Smith, and unanimously adopted to approve the agenda as presented. VII. APPROVAL OF ITEMS CONTAINED IN THE CONSENT AGENDA A motion was made by Mr. Burak to approve the Consent Agenda (listed below). Motion was seconded by Mrs. Hook and approved with a roll call vote. Mr. Burak Aye Mr. Records Aye Ms. Hensley Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Ms. Parker Aye ITEMS CONTAINED WITHIN THE CONSENT AGENDA:

A. Approval of Minutes of May 7, 2015, Special (Work Session) Meeting B. Approval of Minutes of May 12, 2015, Monthly Meeting C. Approval of Minutes of May 19, 2015, Special (3-Member Panel Hearing) Meeting D. Approval of 2015-2016 Virginia High School League (VHSL) Membership Application E. Approval of Local Consolidated Application Elementary and Secondary Act of 1055

(ESEA), as amended, Public Law 107-110 F. Approval of Disposal of Surplus Equipment G. Approval of 2015-2016 Dental Insurance Renewal H. Approval of VPSA Resolution I. Approval of Policy Manual Update (policy revisions - 1st/2nd readings):

1. File BBBC: School Board Member Oath of Office 2. File BCC: School Board Clerk 3. File BCG: School Attorney 4. File BDC: Closed Meetings 5. File BDDD: Quorum 6. File BDDE: Rules of Order 7. File BFE: Administration in Policy Absence (also CHD) 8. File CHD: Administration in Policy Absence (also BFE)

J. Informational Central Food Service Financial Report as of April 30, 2015 K. Informational Transportation Report L. Informational Membership Report as of May 26, 2015 M. Informational Discipline Report N. Informational Visiting Teachers Report

VIII. CITIZENS’ COMMENT PERIOD Mr. Andersen asked if there were any persons present who wished to address the Board. He asked that all persons state their name, the district in which they reside and to limit their remarks to five minutes or less. There were no speakers at this time.

RECORDED MINUTES OF THE JUNE 9, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 3 of 6 IX. STAFF PRESENTATIONS/RECOGNITIONS A. Recognition of GCPS 2014-2015 “Teachers of the Year” – Mr. Andersen presented the GCPS 2014-2015 Teachers of the Year: Ms. Megan Houtz (Elementary School and GCPS Division-Wide); Ms. Kathy Tucker (Middle School-Page); and Ms. Jennifer Mancil (High School). Mr. Andersen announced that Ms. Houtz had been selected as the Teacher of the Year to represent the school division in the regional level competition. Board members congratulated the honorees present, as well as all teachers who were selected to represent their respective schools. B. Recognition of Ms. Campbell Farina – Student Advisory Committee 2014-2015 -- Mr. Andersen recognized Ms. Campbell Farina and expressed thanks to her on behalf of the Board for her service during this school year. A book was presented to the Gloucester High School library in her honor. C. Updates on Boards/Commissions by School Board Members – Mrs. Hook reported on the Scholarship Committee which recently selected recipients of various scholarships for 2015 totaling approximately $1.6 million. Mr. Andersen reported on the Facilities Use Committee and noted that the agenda included approval of the revised Facilities Use Manual and Fee Schedule. X. STUDENT ADVISORY COMMITTEE (SAC) ITEMS) – No items were presented at this time. XI. SCHOOL BOARD MEMBERS ITEMS A. VSBA Conference on Education – Tuesday, July 21, 2015, 9:00 am to 2:15 pm @ Richmond Marriott @ $175 per person. Board members were requested to contact the Clerk if they wish to attend for pre-registration purposes. B. Call for Nominations to 2015 VSBA Media Honor Roll – Board members discussed possible nominations for the 2015 VSBA Media Honor Roll. The matter will be discussed further at the July meeting. C. Other Matters as Brought Up by Board Members Mrs. Hook and Mr. Andersen commented on the GHS graduation ceremony and offered congratulations to the members of Class of 2015. XII. SUPERINTENDENT’S ITEMS A. 2015-2016 Budget Adoption – Dr. Clemons and Ms. Joanne Wright, Director of Budget and Finance, reviewed the final necessary revenue and expenditure adjustments for the FY 2016 budget. The Teacher Scale 2015-2016 was also distributed. (Copy of Budget Adjustments, FY 2015-2016 School Budget presentation, and Teacher Scale attached to minutes) Dr. Clemons recommended approval of the proposed budget as presented. A motion was made by Mr. Burak and seconded by Mr. Records to adopt the FY 2016 School Budget as recommended and the proposed FY 2016 Teacher Scale (Operating Fund Budget $53,979,022; CIP Fund Budget $1,897,229; Construction Budget $5,600,000; Central Food Services Fund Budget $2,653,726; and Debt Service $3,680,422). Board members further discussed the budget and funding of same. At the conclusion of the discussion, the Deputy Clerk polled the following vote: Ms. Parker Nay Mr. Smith Nay Ms. Hensley Nay Mr. Records Aye Mrs. Hook Aye Mr. Andersen Aye Mr. Burak Aye Motion to approve the budget as recommended was carried by a vote of 4-3.

RECORDED MINUTES OF THE JUNE 9, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 4 of 6 XIII. BUDGET AND FINANCE ITEMS A. Monthly Departmental Report -- Ms. Wright reported on activities and accomplishments of the Office of Budget and Finance during the month of May. B. Acceptance of Donations -- Ms. Wright highlighted the donations and scholarships received by the division totaling $13,952.50. A motion was made by Ms. Parker and seconded by Mr. Records to accept with grateful appreciation the donations as outlined. The Deputy Clerk polled the Board as follows: Ms. Hensley Aye Mr. Records Aye Ms. Parker Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Mr. Burak Aye C. Financial Reports – Ms. Wright presented the following reports for information. A handout was distributed for a revised April 30, 2015, Construction Financial Report. All reports were accepted by the Board as information. 1. April 30, 2015 Financial Report 2. May 31, 2015, Construction Financial Report 3. May 31, 2015, HVAC/Roof Financial Report XV. ADMINISTRATIVE ITEMS A. Monthly Departmental Report – Mr. Hutchinson provided information on the projects and activities accomplished by the Administrative Services team during the month of May 2015. He also reported on projects scheduled for the summer. B. Approval of Facilities Use Manual/Fee Schedule Update – Mr. Hutchinson noted that the proposed Facilities Use Manual/Fee Schedule had been reviewed by the committee members and recommended approval. A motion was made by Mr. Records and seconded by Ms. Parker to approve the revised Facilities Use Manual and Facilities Use Fee Schedule. All members voted in favor of the motion. C. Approval of Revision to 2015-2016 School Calendar – Summer Work Hours During Week of June 29, 2015 – 7:00 am to 5:30 pm Monday-Wednesday, June 29-July 1, 2015 -- Mr. Hutchinson recommended approval of revised work hours for the week of June 29-July 1. A motion was made by Mr. Burak, seconded by Mr. Smith, and unanimously approved to revise the summer work hours during the week of June 29, 2015, as recommended. D. Policy Manual Update (new policy) – Mr. Hutchinson presented the following new policy for consideration and recommended adoption on 1st and 2nd readings: 1. File GAD: Access to Employee Social Media Accounts -- A motion was made by Mr. Smith, seconded by Mr. Burak and unanimously approved to adopt File GAD on 1st and 2nd readings as recommended.

RECORDED MINUTES OF THE JUNE 9, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 5 of 6 XV. INSTRUCTIONAL ITEMS A. Monthly Departmental Report – Dr. Wagner reviewed highlights for the month from Instructional Services and reported on activities scheduled for the summer. XVI. HUMAN RESOURCES ITEMS A. Monthly Departmental Report – No report was presented at this time. XVII. PUBLIC ANNOUNCEMENTS

Mr. Andersen read the following public announcements:

A. Last Day of School/4th Quarter/Second Semester – Wednesday, June 10, 2015 B. Professional Day – Thursday, June 11, 2015 C. Summer Work Hours (7:00 am-4:30 pm Monday-Thursday- all GCPS Schools

and Offices Closed on Fridays) Begin – Monday, June 15, 2015 D. Next Special (Work Session) Meeting – Thursday, June 18, 2015, 5:30 pm @

the Thomas Calhoun Walker Education Center (Auditorium) E. Change in Summer Work Schedule (7:00 am to 5:30 pm) – Monday-

Wednesday, June 29 – July 1, 2015 (off Thursday and Friday) F. Independence Day Holiday (All GCPS Schools and Offices Closed) – Friday,

July 3, 2015 G. Next Monthly School Board Meeting – Tuesday, July 14, 2015, 7:00 pm @ the

Thomas Calhoun Walker Education Center (Auditorium) CALL FOR CLOSED MEETING At 8:15 pm, a motion was made by Mr. Burak, seconded by Mrs. Hook and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.). Note: Mr. Hutchinson served as Acting Clerk for the remainder of the meeting. RETURN TO OPEN MEETING/CERTIFICATION At 9:26 pm, a motion was made by Mr. Burak to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Mr. Smith and approved as follows: Mr. Burak Aye Mr. Records Aye Ms. Hensley Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Ms. Parker Aye

RECORDED MINUTES OF THE JUNE 9, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 6 of 6 V.** PERSONNEL ITEMS – Item had been deferred until the end of the meeting A. Approval of Monthly Personnel Actions — A motion was made by Mr. Burak, seconded by Mr. Smith, and unanimously adopted to approve the monthly listing of personnel appointments, retirements, and resignations (Approved personnel actions are attached to minutes) XVIII. CALL FOR ADJOURNMENT At 9:30 pm, there being no further business, a motion was made by Mr. Burak, seconded by Ms. Parker, and unanimously approved to adjourn the regular monthly meeting of June 9, 2015, until the next special meeting on 5:30 pm on Thursday, June 18, 2015 @ the Thomas Calhoun Walker Education Center. Troy M. Andersen, Chairperson Betty Jane Duncan, Deputy Clerk John E. Hutchinson, Acting Clerk Attachments (5): 1. Bound Agenda for June 9, 2015, Monthly Meeting 2. Budget Adjustments 3. Presentation -- FY 2015-2016 School Budget 4. Teacher Scale 5. Approved Monthly and Supplemental Personnel Listing Note: The attachments will be bound with the official minutes once approved. END JEH/BJD:bjd MIN-06-09-15



JUNE 18, 2015 A special work session meeting of the Gloucester County School Board was held on Tuesday, June 18, 2015 at the Thomas Calhoun Walker Education Center. The Chairperson called the special meeting to order at 5:32 pm. I. ROLL CALL Roll call was taken by the Acting Clerk, and the following persons were recorded as present: Troy M. Anderson, Chairperson, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members. Also present for the closed meeting: Walter R. Clemons, Ph.D., Superintendent of Schools, and John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk. George R. (Randy) Burak, Member, was absent. Also present were Mr. Ted Wilmot, County Attorney, and Ms. Joanne Wright, Director of Budget and Finance. II. CALL FOR CLOSED MEETING At 5:32 pm, a motion was made by Mr. Smith, seconded by Ms. Parker and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 1, for the discussion of personnel matters (appointments, resignations, etc.), and Subsection 7, for consultation with legal counsel. At 6:45 pm, the Chairperson declared a recess, and the meeting was relocated to the Thomas Calhoun Walker Education Center Auditorium. III. RETURN TO OPEN MEETING/CERTIFICATION Note: Ms. Betty Jane Duncan, Deputy Clerk, recorded the remainder of the meeting. The Deputy Clerk noted that all members except Mr. Burak were present for the

open meeting. At 7:02 pm, a motion was made by Mr. Records to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Mr. Smith and approved as follows: Ms. Hensley Aye Mr. Records Aye Mrs. Hook Aye Mr. Smith Aye Ms. Parker Aye Mr. Andersen Aye IV. MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE – Mr. Andersen led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the flag of the United States of America. V.** PERSONNEL ITEMS (APPROVAL OF PERSONNEL ACTIONS) — Action on this item was deferred until the end of the meeting after a closed session.

RECORDED MINUTES OF THE JUNE 18, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 2 of 4 ADDITIONS TO THE AGENDA – Dr. Clemons recommended that the following items be added to the agenda: Discussion on Advisory Boards Capital Equipment VSBA Board of the Year Dates for School Board Retreat A motion was made by Mr. Smith, seconded by Mrs. Hook, and unanimously approved to adopt the agenda with the recommended additions. VI. DISCUSSION OF PRELIMINARY SOL RESULTS – Dr. Clemons reviewed with the Board the preliminary results for the Spring 2015 SOL testing. (Copy of presentation attached to minutes) Board members were given the opportunity to ask questions regarding the data presented. DISCUSSION ON ADVISORY BOARDS – Dr. Clemons advised the Board that he was in the process of establishing advisory boards for both teachers and parents to meet with him on a regular basis. Both advisory boards would include representatives from each school. Parents have indicated that they would want to meet with the Superintendent on a quarterly basis, while teachers will meet on a monthly schedule. CAPITAL EQUIPMENT – Ms. Wright addressed capital funding for the 2015-2016 budget year. She recommended that the appropriation of $163,148 allocated be used to purchase one school bus and four copy machines. A motion was made by Mr. Smith and seconded by Ms. Parker to accept the recommendation to purchase a school bus and four copy machines from 2015-2016 capital funds. The Deputy Clerk polled the Board as follows: Mr. Smith Aye Ms. Hensley Aye Mrs. Hook Aye Mr. Records Aye Ms. Parker Aye Mr. Andersen Aye VSBA BOARD OF THE YEAR – Dr. Clemons presented information on the VSBA School Board of the Year program. Board members will review the information and discuss it at the July meeting. RETREAT DATES – Board members discussed the possibility of holding a retreat with the Superintendent in July. Mr. Andersen will send out an e-mail with suggested dates and locations. Board members indicated a preference for holding the retreat within Gloucester County. VII. OTHER MATTERS BY SCHOOL BOARD MEMBERS – Ms. Parker informed the Board that she would like to have their support to run for the office of VSBA Regional Chairperson. It was the consensus of the Board members to endorse Ms. Parker in this endeavor. VIII. PUBLIC ANNOUNCEMENTS

Mr. Andersen read the following public announcements:

A. Next Monthly School Board Meeting – Tuesday, July 14, 2015, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium)

RECORDED MINUTES OF THE JUNE 18, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 3 of 4 CALL FOR CLOSED MEETING At 7:52 pm, a motion was made by Mr. Records, seconded by Ms. Parker and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 1, for the discussion of personnel matters (appointments, resignations, etc.) NOTE: Mr. Hutchinson recorded the remainder of the meeting. RETURN TO OPEN MEETING/CERTIFICATION At 8:53 pm, a motion was made by Mr. Records to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Mr. Smith and approved as follows: Ms. Hensley Aye Mr. Records Aye Mrs. Hook Aye Mr. Smith Aye Ms. Parker Aye Mr. Andersen Aye V.** PERSONNEL ITEMS (APPROVAL OF PERSONNEL ACTIONS) — Action on this item had been deferred until the end of the meeting following the closed session. A motion was made by Mr. Records, seconded by Mr. Smith, and unanimously adopted to approve the listing of personnel appointments, retirements, and resignations. (Approved personnel actions are attached to minutes) IX. CALL FOR ADJOURNMENT At 8:58 pm, there being no further business, a motion was made by Mr. Records, seconded by Mr. Smith, and unanimously approved to adjourn the special work session meeting of June 18, 2015, until the next regular meeting on Tuesday, July 14, 2015, at 5:30 pm (closed meeting) and 7:00 pm (regular meeting) at the Thomas Calhoun Walker Education Center. Troy M. Andersen, Chairperson Betty Jane Duncan, Deputy Clerk John E. Hutchinson, Acting Clerk

RECORDED MINUTES OF THE JUNE 18, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 4 of 4 Attachments (3): 1. Agenda for June 18, 2015, Special Work Session Meeting 2. Preliminary Test Results for Spring 2015 SOL Testing 3. Approved Monthly and Supplemental Personnel Listing Note: The attachments will be bound with the official minutes once approved. END JEH/BJD:bjd MIN-06-18-15



July 6, 2015 A special meeting of the Gloucester County School Board was held at 5:30 pm on Monday, July 6, 2015, at the Thomas Calhoun Walker Education Center, Gloucester, Virginia, for the sole purpose of holding a closed meeting. CALL TO ORDER AND ROLL CALL The Chairperson called the meeting to order at 5:30 pm. The Acting Clerk took roll, and the following persons were recorded as present: Troy M. Andersen, Chairperson, Charles B. Records, Vice Chairperson, George R. (Randy) Burak, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, and Kevin M. Smith, Members; and Walter R. Clemons, Ed.D., Superintendent of Schools and Acting Clerk. Mr. Edwin (Ted) Wilmot, County Attorney, and Mr. David Corrigan (Harman Claytor Corrigan & Wellman), legal counsel for the School Board, were also present. CALL FOR CLOSED SESSION At 5:35 pm, a motion was made by Mr. Burak, seconded by Ms. Parker, and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 7, for consultation with and briefings by legal counsel pertaining to actual litigation (Grimm v. Gloucester County School Board). RETURN TO OPEN SESSION At 7:10 pm, a motion was made by Mr. Records, seconded Mr. Burak, and unanimously approved to reconvene the meeting into open session. A motion was made by Mr. Records and seconded by Mr. Burak to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711, and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was approved with a roll call vote by the Acting Clerk as follows: Mr. Records Aye Ms. Parker Aye Mr. Burak Aye Mr. Smith Aye Ms. Hensley Aye Mr. Anderson Aye Mrs. Hook Aye ADJOURNMENT At 7:11 pm, there being no further business, a motion was made by Mr. Burak, seconded by Mr. Records, and unanimously approved to adjourn the closed meeting of July 6, 2015, until the next monthly meeting scheduled at 7:00 pm on Tuesday, July 14, 2015, in the Auditorium of the Thomas Calhoun Walker Education Center, Gloucester, Virginia. END WRC:dcg By: ______________________________________ Troy Andersen, Chairperson ______________________________________ Walter R. Clemons, Acting Clerk

VSBA Virginia School Boards Association

Rivanna Ridge Professional Building 200 Hansen Road, Suite 2 Charlottesville, VA 22911

MEMORANDUM To:

From:

Dr. Walter Clemons, Superintendent, Gloucester County

Gina Patterson, Executive Director

Date: June 4, 2015

Re: 2015-2016 VSBA Membership Dues

Enclosed you will find an invoice for your school board's 2015-2016 membership in the Virginia School Boards Association. Dues are based on a multi-factor formula that takes your school division's annual funding into account. Please note that the dues reflect a 1% increase. If your division participates in the VSBA's Legal Assistance Fund, this is also included on the invoice. Should you have any questions, please do not hesitate to call.

The VSBA has been working diligently to improve and refine our offerings and services. As a member of the association , your school board is provided with many benefits, including:

• A strong lobbying and advocacy voice locally, statewide, and nationally • Publications, daily news, and regular updates about important education issues • High quality conferences and meetings, including one of the largest annual education

conventions in Virginia • School board development and training programs on a variety of topics • Access to policy services that meet the specific needs of school board members • Professionals to assist with superintendent searches, communications and public

relations, legal concerns, and other school board needs • Access to BoardDocs Paperless Agenda Systems • A Legal Assistance Fund to support access to a VSBA staff attorney and the filing of

amicus briefs in cases with statewide impact that may negatively affect the powers of local school boards

• Research services to access information about topics of interest to our members

We are at a pivotal time in education , as was illustrated by our need to file a lawsuit challenging the constitutionality of the Opportunity Educational Institution. It is important for all of us to work together, show a united front, and always look for ways to improve. We encourage you to contact us at any time should you wish to discuss ways that the VSBA can assist you or your school division during the 2015-2016 membership year.

In the meantime, thank you for all that you do as a leader, advocate, and supporter of public education. The work that you do is important.

Cc: Enclosure:

School Board Chairperson 2015-2016 Dues Invoice

www.vsba.org I 434-295-8722 I 800-446-8722 I Fax: 434-295-8785

VSBA Virginia School Boards Association

Leadership · Advocacy · Support

June 4, 2015

Dr. Walter Clemons, Superintendent

Gloucester County

6099 T.C. Walker Road

Gloucester, VA 23061

VSBA MEMBERSHIP INVOICE

July 1, 2015-June 30, 2016

Total Expenditures for Operations from your school division

(Table 15 of the 2014 Superintendent's Annual Report for Virginia)

Factor $495.67 x 18.4 = Dues

Legal Assistance Fee

Total Due

$54,794,269.00

$ 9,120.36

$ 500.00

$ 9,620.36

it~, ~::"~:!!~~~:,:~.~~:rvd:2~~:-~;!:tion

Bill To:

Phone: 703-838-6722 FAX: 703-548-5560 Federal !D #: 36-2210015

Gloucester County Public Schools 6489 Main St # 2 Gloucester V A23061-61 02

Enrollment Category: 2,500- 7,499

For The Period: 10/01 /2015 To 09/30/2016

Member: Gloucester County Public Schools 6489 Main St # 2 Gloucester VA-23061-6102

Invoice

Invoice # 192885

Invoice Date 06/08/2015

PO#

ID # 0000234 71 0

Bill To# 000002347 L ~--------~~~--------------~r

Student Enrollment: 5,500

$4,165.00

$4,165.00

Your district's Nationa l Affiliate fees include subscriptions to American School Board Journal at the non-deductible discounted rate of $30 per subscription, for your fu ll school board and superintendent.

Please send payments to:

National School Boards Association PO Box 1807, Merrifield, VA, 22 116-8007

Please detach and return with your remittance

Gloucester County Public Schools 6489 Main St # 2 Gloucester VA23061-61 02

Please send payments to:

National School Boards Association PO Box 1807, Men·ifie ld , VA , 22 11 6-8007

Invoice# 192885

Invoice Date 06/08/2015

Bill To ID # 0000023471

ID # 0000234 71 0

Select ~~ent Method ..

D Check Enc losed (made payable to NSBA in U.S.Funds)

D VISA D Master Card 0 AMEX Exp Date __ /_ cvv ________________ _ Card # ________________ _

Name as it appears on card. ________________________ _

(Please Print) Cardholder's Signamre. ____________________________ _

Cardholder's Phone no ____________________________ _

Cardholder's Zipcode ____________________________ _

Total Due $4, 165.00 Amount Paid $

Connect. Engage. Inspire.

GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center

6099 T.C. Walker Road Gloucester, Virginia 23061

SCHOOL BOARD AGENDA ITEM

MEETING DATE: July 14, 2015

AGENDA SUBJECT: Non-Resident Tuition Fees

ATTACHMENTS: None

TYPE OF AGENDA ITEM:

X CONSENT INFORMATION ONLY – NO DISCUSSION

REGULAR INFORMATION ONLY – DISCUSSION

DEPARTMENTAL REPORT/PRESENTATION X ACTION

BACKGROUND / SUMMARY: The tuition rate for non-resident regular education students was $4,104 for the 2014-2015 school year. During FY 2015, there was one tuition student. Tuition rates are set annually. The budgeted local cost per pupil is $4,530. This amount is adjusted for budgeted local transportation costs ($358), as non-resident students are not transported.

REQUESTED ACTION: That the School Board approve the FY 2015-2016 non-resident tuition rate of $4,172.

FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright

Phone: (804) 693-7811 E-mail: [email protected]





AGENDA SUBJECT: Policy Manual Update

ATTACHMENTS: Policy Review Notes – July 2015 School Board Meeting – Consent Agenda Items

Policy Revisions BBBB Student Representative to the School Board

BBFA Conflict of Interests and Disclosure of Economic Interests CM School Division Annual Report DB Annual Budget DG Custody and Disbursement of School Funds

EBAB Possible Exposure to Viral Infections GBEB Staff Weapons in School GBR Voluntary Retirement Savings Program GC Professional Staff

GEA/JOH Acceptance of Electronic Signatures and Records IC/ID School Year/School Day

IGAJ Driver Education JCJ Classroom Assignments for Twins

JEC School Admission JFC Student Conduct JFCD Weapons in School JFCF Drugs in School JGD/JGE Student Suspension/Expulsion JHCC Communicable Diseases JHG/GEAB Child Abuse and Neglect Reporting JJAC Student-Athlete Concussions During Extracurricular Activities JO Student Records JOH/GEA Acceptance of Electronic Signatures and Records KFB Administration of Surveys and Questionnaires KK School Visitors LBD Home Instruction

Regulation Revisions JEC-R School Admission

KBA-R Requests for Information




School Board Agenda Item Policy Manual Update Page 2


X CONSENT X INFORMATION ONLY – NO DISCUSSION



BACKGROUND / SUMMARY:

The above policies in sections “B” (School Board Governance and Operations) “C” (General School Administration), “D” (Fiscal Management), “E” (Support Services), “G” (Personnel), “I” (Instruction), “J” (Students), “K” (School-Community Relations), and “L” (Education Agency Relations) have been reviewed with the appropriate staff members, and are being recommended for revision in an effort to update our Policy Manual and/or to conform to model VSBA policy and/or the Code of Virginia.

REQUESTED ACTION:

That the Board approves the following as 1st and 2nd readings:

Policy Revisions: BBBB, BBFA, CM, DB, DG, EBAB, GBEB, GBR, GC, GEA/JOH, IC/ID, IGAJ, JCJ, JEC, JFC, JFCD, JFCF, JGD/JGE, JHCC, JHG/GEAB, JJAC, JO, JOH/GEA, KFB, KK, and LBD

That the Board accepts the following as information: Regulation Revisions: JEC-R, KBA-R

FOR MORE INFORMATION, CONTACT PRESENTER:

Name: John E. Hutchinson Assistant Superintendent for Administrative Services


mailto:[email protected]

Gloucester County Public Schools | Administrative Services | The Thomas Calhoun Education Center | 6099 T.C. Walker Road | Gloucester, VA 23061

GLOUCESTER COUNTY SCHOOL BOARD POLICY MANUAL POLICY REVIEW NOTES

JULY 14, 2015 MEETING (CONSENT AGENDA ITEMS) Policy Code Explanation of Revision

BBBB Student Representative to the School Board The title and language of this policy was revised to reflect current statutory language and conform to model VSBA policy.

BBFA Conflict of Interests and Disclosure of Economic Interests The language and legal references of this policy were updated to reflect amendments to state and local government “Conflict of Interests Act” by HB 2070 and conform to model VSBA policy (see section “H”).

CM School Division Annual Report The language of this policy was updated to conform to model VSBA policy.

DB Annual Budget The language of this policy was updated to reflect amendment of Va. Code § 22.1-93 by SB 1286, and to conform to model VSBA policy.

DG Custody and Disbursement of School Funds

The language and legal references of this policy were reformatted and updated to conform to model VSBA policy.

EBAB Possible Exposure to Viral Infections The language of this policy was updated to reflect amendment of Va. Code § 32.1-45.1 by HB 1587, and to conform to model VSBA policy.

GBEB Staff Weapons in School The language and cross references of this policy were updated to conform to model VSBA policy.

GBR Voluntary Retirement Savings Program The language and cross references of this policy were updated to conform to model VSBA policy.

GC Professional Staff The language and legal references of this policy were updated to conform to model VSBA policy.

GEA/JOH Acceptance of Electronic Signatures and Records The legal references of this policy were updated to conform to model VSBA policy.



JULY 14, 2015 MEETING (CONSENT AGENDA ITEMS) Policy Code Explanation of Revision cont’d

IC/ID School Year/School Day The language and legal references of this policy was updated to reflect amendment of Va. Code § 22.1-98 by SB 1021, and to conform to model VSBA policy.

IGAJ Driver Education The language and legal references of this policy were updated to conform to model VSBA policy.

JCJ Classroom Assignments for Twins The legal references of this policy were updated to reflect amendment of Va. Code § 22.1-79.3 by HB 1698, and conform to model VSBA policy.

JEC School Admission The language of this policy was updated to reflect amendment of Va. Code § 22.1-260 and enactment of Va. Code § 22.1-287.02 by HB 1307 which becomes effective on August 1, 2015, and conform to model VSBA policy. Please also see JECAB Admission of Homeless Children.

JEC-R School Admission The language and legal references of this regulation were updated to reflect amendment of Va. Code § 22.1-260 and enactment of Va. Code § 22.1-287.02 by HB 1307 which becomes effective on August 1, 2015, and conform to model VSBA policy. Please also see JEC School Admission and JECAB Admission of Homeless Children.

JFC Student Conduct The language and cross references of this policy were updated to reflect amendment of Va. Code § 22.1-279.3.3:1 by HB 1112/SB 594, and to conform to model VSBA policy.

JFCD Weapons in School The language and legal references of this policy were updated to conform to model VSBA policy.

JFCF Drugs in School The language of this policy was updated to reflect repeal of Va. Code §18.2-248.1:1 by HB 1112/SB 594, and to conform to model VSBA policy.

JGD/JGE Student Suspension/Expulsion The language of this policy was updated to reflect amendment of Va. Code § 22.1-277.08 by HB 1112/SB 594, and to conform to model VSBA policy.



JULY 14, 2015 MEETING (CONSENT AGENDA ITEMS) Policy Code Explanation of Revision cont’d

JHCC Communicable Diseases The language, legal references, and cross references of this policy were updated to conform to model VSBA policy.

JHG/GEAB Child Abuse and Neglect Reporting One section heading in this policy was updated to reflect change made to policy last year, and to conform to model VSBA policy. The file number was updated to reflect mirroring this policy in section “G” (Personnel).

JJAC Student-Athlete Concussions During Extracurricular Activities The language, legal references, and cross references of this policy were updated to conform to reflect new DOE guidelines, and to conform to model VSBA policy. Policy and Legal Reference revised to reflect updated DOE Guidelines. Cross References added.

JO Student Records The language, legal references, and cross references of this policy were updated to (a) reflect enactment of Va. Code § 22.1-287.02 by HB 1334 regarding disclosure of electronic records and amendment to Va. Code § 22.1-254.1 by SB 1383 regarding disclosure of information relating to home instructed students, (b) to reflect rule stated in 8 VAC 20-131-90, and (c) to conform to model VSBA policy.

JOH/GEA Acceptance of Electronic Signatures and Records The legal references of this policy were updated to conform to model VSBA policy.

KBA-R Requests for Information The language of this regulation was updated to conform to model VSBA policy.

KFB Administration of Surveys and Questionnaires The language of this policy was updated to reflect amendment of Va. Code § 22.1-79.3 by HB 1698, and to conform to model VSBA policy.

KK School Visitors The language, legal references, and cross references of this policy were updated to conform to model VSBA policy.

LBD Home Instruction The language, legal references, and cross references of this policy were updated to reflect amendment to Va. Code § 22.1-254.1 by SB 1383, and to conform to model VSBA policy.

File No. BBBB

5/1999 5/2015 VSBA Gloucester County School Board

STUDENT LIAISON REPRESENTATIVE TO THE SCHOOL BOARD

The opinions and concerns of the students of Gloucester County are important to the Gloucester County School Board. Therefore, the School Board selects a student representative. The Student Advisory Committee shall select a principal of Gloucester High School nominee nominates two students from the school to serve as the for student liaison representative and make a recommendation to the School Board for appointment. From these nominations, the Superintendent The nominee for student liaison shall be selected selects by the Student Advisory Committee according to their bylaws, which are approved by the School Board student representative subject to final approval by the School Board. The student liaison shall representative serves a one year term. The student liaison shall representative serves in an advisory capacity and shall does not vote. The student liaison representative does shall not attend closed meetings. The school division shall provides the meeting agenda and other public materials to the student liaison representative in advance of each open meeting. The student liaison representative shall does not have access to confidential information, including student or personnel records. The student liaison representative is expected to attend all regular, open meetings and complete assignments for research and data collection when requested by the School Board. ADOPTED: September 14, 1999 REVISED: May 10, 2005 July 14, 2015

LEGAL REFERENCE: Code of Virginia, as amended, § 22.1-86.1.

File No. BBFA

CONFLICT OF INTERESTS AND DISCLOSURE OF ECONOMIC INTERESTS A. Purpose The Gloucester County School Board seeks, through the adoption of this policy, to assure that the judgment of its members, officers, and employees will be guided by a policy that defines and prohibits inappropriate conflicts and requires disclosure of economic interests, as defined by the General Assembly in the State and Local Government Conflict of Interests Act. B. Areas of Regulation The State and Local Government Conflict of Interests Act establishes five principal areas of regulation applicable to board members, officers, and employees of the Gloucester County School Division. They are:

1. special anti-nepotism rules relating to School Board members and superintendents of schools 2. general rules governing public conduct by School Board members regarding acceptance of gifts

and favors 3. prohibited conduct regarding contracts 4. required conduct regarding transactions 5. disclosures required from certain School Board members

C. Definitions "Advisory agency" means any board, commission, committee or post which does not exercise any sovereign power or duty, but is appointed by a governmental agency or officer or is created by law for the purpose of making studies or recommendations, or advising or consulting with a governmental agency. “Affiliated business entity relationship” means a relationship, other than a parent-subsidiary relationship, that exists when

(i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities.

Factors that may be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person owns or manages the two entities, there are common or commingled funds or assets, the business entities share the use of the same offices or employees, or otherwise share activities, resources or personnel on a regular basis, or there is otherwise a close working relationship between the entities. "Business" means any individual or entity carrying on a business or profession, whether or not for profit. "Contract" means any agreement to which a governmental agency is a party, or any agreement on behalf of a governmental agency which involves the payment of money appropriated by the General Assembly or political subdivision, whether or not such agreement is executed in the name of the Commonwealth, or some political subdivision of it. “Council” means the Virginia Conflict of Interest and Ethics Advisory Council established in Va. Code § 30-355. "Employee" means all persons employed by a governmental or advisory agency.

File No. BBFA

"Financial institution" means any bank, trust company, savings institution, industrial loan association, consumer finance company, credit union, broker-dealer as defined in subsection A of Va. Code § 13.1-501, or investment company or advisor registered under the federal Investment Advisors Act or Investment Company Act of 1940. "Gift" means any gratuity, favor, discount, entertainment, hospitality, loan forbearance, or other item having monetary value. It includes services as well as gifts of transportation, local travel, lodgings, and meals, whether provided in-kind, by purchase of a ticket, payment in advance or reimbursement after the expense has been incurred. "Gift" does not include any offer of a ticket, coupon or other admission or pass unless the ticket, admission, or pass is used; honorary degrees; any athletic, merit, or need-based scholarship or any other financial aid awarded by a public or private school, institution of higher education, or other educational program pursuant to such school, institution or program's financial aid standards and procedures applicable to the general public; a campaign contribution properly received and reported pursuant to Va. Code § 24.2-945 et seq.; any gift related to the private profession or occupation of an officer or employee or of a member of the officer or employee’s immediate family; or gifts from relatives or personal friends. For the purpose of this definition, "relative" means the donee's spouse, child, uncle, aunt, niece, or nephew; a person to whom the donee is engaged to be married; the donee's or his/her spouse's parent, grandparent, grandchild, brother, or sister; or the donee's brother's or sister's spouse. For the purpose of this definition, "personal friend" does not include any person that the officer or employee knows or has reason to know is (a) a lobbyist registered pursuant to Va. Code § 2.2-418 et seq.; (b) a lobbyist's principal as defined in Va. Code § 2.2-419; or (c) a person, organization, or business who is a party to or is seeking to become a party to a contract with the School Board. For purposes of this definition, "person, organization or business" includes individuals who are officers, directors or owners of or who have a controlling ownership interest in such organization or business. "Governmental agency" means each component part of the legislative, executive or judicial branches of state and local government, including each office, department, authority, post, commission, committee, and each institution or board created by law to exercise some regulatory or sovereign power or duty as distinguished from purely advisory powers or duties. Corporations organized or controlled by the Virginia Retirement System are "governmental agencies" for purposes of this policy. "Immediate family" means (i) a spouse and (ii) any child who resides in the same household as the officer or employee (and who is a dependent of the officer or employee or of whom the officer or employee is a dependent). "Officer" means any person appointed or elected to any governmental or advisory agency including local school boards, whether or not he/she receives compensation or other emolument of office.

“Parent-subsidiary relationship” means a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation.

"Personal interest" means a financial benefit or liability accruing to an officer or employee or to a member of his/her immediate family. Such interest shall exist by reason of:

(i) ownership in a business if the ownership interest exceeds three percent of the total equity

of the business; (ii) annual income that exceeds, or may reasonably be anticipated to exceed, $10,000 from

ownership in real or personal property or a business; (iii) salary, other compensation, fringe benefits, or benefits from the use of property, or any

combination thereof, paid or provided by a business or governmental agency that exceeds, or may reasonably be anticipated to exceed $5,000 annually;

(iv) ownership of real or personal property if the interest exceeds $5,000in value and excluding ownership in a business, income or salary, other compensation, fringe benefits or benefits from the use of property;

(v) personal liability incurred or assumed on behalf of a business if the liability exceeds three percent of the asset value of the business; or

File No. BBFA

(vi) an option for ownership of a business or real or personal property if the ownership interest will consist of (the first four bullets above.

"Personal interest in a contract" means a personal interest which an officer or employee has in

a contract with a governmental agency, whether due to his/her being a party to the contract or due to a personal interest in a business, which is a party to the contract.

"Personal interest in a transaction" means a personal interest of an officer or employee in any

matter considered by his/her agency. Such personal interest exists when an officer or employee or a member of his/her immediate family has a personal interest in property or a business, or governmental agency, or represents or provides services to any individual or business and such property, business, or represented or served individual or business is

(i) the subject of the transaction or (ii) may realize a reasonably foreseeable direct or indirect benefit or detriment as a result of

the action of the agency considering the transaction. Notwithstanding the foregoing, such personal interest in a transaction shall not be deemed to

exist where (a) an elected member of a local governing body serves without remuneration as a member of the board of trustees of a not-for-profit entity and such elected member or member of his/her immediate family has no personal interest related to the not-for-profit entity or (b) an officer, employee, or elected member of a local governing body is appointed by the local governing body to serve on a governmental agency or an officer, employee, or elected member of a separate local governmental agency formed by a local governing body is appointed to serve on a governmental agency, and the personal interest in the transaction of the governmental agency is a result of the salary, other compensation, fringe benefits, or benefits provided by the local governing body or the separate governmental agency to the officer, employee, elected member, or member of his immediate family.

"Transaction" means any matter considered by any governmental or advisory agency, whether in a committee, subcommittee, or other entity of that agency or before the agency itself, on which official action is taken or contemplated.

D. Special Anti-Nepotism Rules Relating to School Board Members and Superintendents

1. The School Board may not employ or pay, and the superintendent may not recommend for employment, the father, mother, brother, sister, spouse, son, daughter, son-in-law, daughter-in-law, sister-in-law, or brother-in-law, of the superintendent or of a School Board member. This provision shall not be construed to prohibit the employment, promotion, or transfer within the school division, of any person within a relationship described above when such person:

has been employed pursuant to a written contract with the School Board or employed as a substitute teacher or teacher's aide by the School Board prior to the taking of office of any member of the Board or superintendent; or

has been employed pursuant to a written contract with the School Board or employed as a substitute teacher or teacher's aide by the School Board prior to the inception of such relationship; or

Was employed by the School Board at any time prior to June 10, 1994, and had been employed at any time as a teacher or other employee of any Virginia school board prior to the taking of office of any member of the School Board or superintendent.

A person employed as a substitute teacher may not be employed to any greater

extent than he/she was employed by the School Board in the last full school year prior to

File No. BBFA

the taking of office of such Board member or superintendent or to the inception of such relationship.

2. No family member (as listed in section D.1., above) of any employee may be employed by the School Board if the family member is to be employed in a direct supervisory and/or administrative relationship either supervisory or subordinate to the employee. The employment and assignment of family members in the same organizational unit shall be discouraged.

E. General Rules Governing Public Conduct by School Board Members Regarding Gifts and Favors

1. Prohibited Conduct

Neither the School Board collectively, nor any member of the Board, shall: a. Solicit or accept money, or anything else of value, for services performed

within the scope of his/her official duties other than his/her regular compensation, expenses or other remuneration;

b. Offer or accept money, or anything else of value, for or in consideration of obtaining employment, appointment, or promotion in the school division;

c. Offer or accept any money, or anything else of value, for or in consideration of the use of his/her public position to obtain a contract for any person or business with the school division.

d. Use for his/her own economic benefit, or anyone else's, confidential information gained by reason of his/her office, and which is not available to the public;

e. Accept any money, loan, gift, favor or service that might reasonably tend to influence the discharge of duties;

f. Accept any business or professional opportunity from which a School Board member may gain a financial benefit, where the member knows or should know that there is a reasonable likelihood that the opportunity is being offered with intent to influence his/her conduct in the performance of official duties.

2. Prohibited Gifts

"Intangible gift" means a thing of temporary value or a thing that upon the happening of a certain event or expiration of a given date loses its value. "Intangible gift" includes entertainment, hospitality, a ticket, admission, or pass, transportation, lodgings and meals that are reportable on Schedule E of the disclosure form prescribed in Va. Code § 2.2-3117.

"Tangible gift" means a thing of value that does not lose its value upon the happening of a certain event or expiration of a given date. "Tangible gift" includes currency, negotiable instruments, securities, stock options or other financial instruments that are reportable on Schedule E of the disclosure form prescribed in Va. Code § 2.2-3117. "Tangible gift" does not include payments or reimbursements received for any intangible gift.

"Person, organization or business" includes individuals who are officers, directors or owners of or who have a controlling ownership interest in such organization or business.

School Board members and employees required to file a Statement of Economic Interests as prescribed in Va. Code § 2.2-3117 (i) shall not solicit, accept or receive within any calendar year any single tangible gift with a value in excess of $250 or a combination of tangible gifts with an aggregate value in excess of $250 from any person that the member or employee knows or has reason to know is (a) a lobbyist registered pursuant to Va. Code § 2.2-418 et seq.; (b) a lobbyist's principal as defined in Va.

File No. BBFA

Code § 2.2-419; or (c) a person, organization or business who is a party to or is seeking to become a party to a contract with the School Board.

School Board members and employees required to file a Statement of Economic Interests shall report any tangible gift with a value of $250 or less or any intangible gift received from any person listed in clause (i) on Schedule E of such disclosure form; and shall report any payments for talks, meetings and publications on Schedule D of such disclosure form.

The $250 limitation imposed in accordance with this section shall be adjusted by the Council every five years, as of January 1 of that year, in an amount equal to the annual increases for that five-year period in the United States Average Consumer Price Index for all items, all urban consumers (CPI-U), as published by the Bureau of Labor Statistics of the U.S. Department of Labor, rounded to the nearest whole dollar.

3. Nothing herein shall be construed to prohibit or apply to the acceptance by a teacher or other employee of the Gloucester County School Board of an award or payment in honor of meritorious or exceptional services performed by the teacher or employee and made by an organization exempt from federal income taxation pursuant to the provisions of Section 501(c)(3) of the Internal Revenue Code.

F. Prohibited Conduct Regarding Contracts

1. No School Board member shall have a personal interest in (i) any contract with the School Board or (ii) any contract with any government agency which is subject to the ultimate control of the Board;

2. Exceptions - The above prohibition shall not be applicable to:

a. a Board member's personal interest in a contract of employment provided the

employment first began prior to the member becoming a member of the School Board

b. contracts for the sale by a governmental agency of services or goods at uniform prices available to the general public

c. a contract awarded to a member of the School Board as a result of competitive sealed bidding where the School Board has established a need for the same or substantially similar goods through purchases prior to the election or appointment of the member to serve on the School Board. However, the member shall have no involvement in the preparation of the specifications for such contract, and the remaining members of the School Board, by written resolution, shall state that it is in the public interest for the member to bid on such contract

d. the sale, lease or exchange of real property between an officer or employee and a governmental agency, provided the officer or employee does not participate in any way as such officer or employee in such sale, lease or exchange, and this fact is set forth as a matter of public record by the governing

body of the governmental agency or by the administrative head thereof; e. the publication of official notices f. an officer or employee whose sole personal interest in a contract with the

governmental agency is by reason of income from the contracting firm or governmental agency in excess of $10,000 per year, provided the officer or employee or a member of his/her immediate family does not participate and has no authority to participate in the procurement or letting of such contract on behalf of the contracting firm and the officer or employee either does not have authority to participate in the procurement or letting of the contract on behalf of his/her governmental agency or he/she disqualifies himself/herself as a matter of public

File No. BBFA

record and does not participate on behalf of his/her governmental agency in negotiating the contract or in approving the contract

g. contracts between an officer’s or employee’s governmental agency and a public service corporation, financial institution, or company furnishing public utilities in which the officer or employee has a personal interest provided the officer or employee disqualifies himself/herself as a matter of public record and does not participate on behalf of his/her governmental agency in negotiating or approving the contract

h. contracts for the purchase of goods or services when the contract does not exceed $500

i. grants or other payment under any program wherein uniform rates for, or the amounts paid to, all qualified applicants are established solely by the administering governmental agency

j. an officer or employee whose sole personal interest in a contract with his/her own governmental agency is by reason of his/her marriage to his/her spouse who is employed by the same agency, if the spouse was employed by such agency for five or more years prior to marrying such officer or employee

k. employment contracts and other contracts entered into prior to August 1, 1987, provided such contracts were in compliance with the Virginia

Conflict of Interests Act (or the Comprehensive Conflict of Interests Act) at the time of their formation and thereafter. Those contracts shall continue to be governed by the provisions of the appropriate prior Act. The employment by the same governmental agency of an officer or employee and spouse or any other relative residing in the same household shall not be deemed to create a material financial interest except when one of the persons is employed in a direct supervisory and/or administrative position with respect to the spouse or other relative residing in his/her household and the annual salary of the subordinate is $35,000 or more

G. Prohibited Conduct Regarding Transactions

1. Each School Board member and School Board employee who has a personal interest in a transaction:

a. Shall disqualify himself/herself from participating in the transaction if

(i) the transaction has application solely to property or a business or governmental agency in which he/she has a personal interest or a business that has a parent-subsidiary or affiliated business entity relationship with the business in which he/she has a personal interest, or

(ii) he/she is unable to participate pursuant to subdivision G.1.b, G.1.c., or G.1.d. of this policy.

Any disqualification under this subsection shall be recorded in the School Board’s public records. The School Board member or employee shall disclose his/her personal interests as required by Va. Code § 2.2-3115E and shall not vote or in any manner act on behalf of the School Board in the transaction. The member or employee shall not

(i) attend any portion of a closed meeting authorized by the Virginia Freedom of Information Act when the matter in which he/she has a personal interest is discussed; or

(ii) discuss the matter in which he/she has a personal interest with other governmental officers or employees at any time.

b. May participate in the transaction if he/she is a member of a business,

profession, occupation, or group of three or more persons, the members of which

File No. BBFA

are affected by the transaction, and he/she complies with the declaration requirements of Va. Code § 2.2-3115 G; c. May participate in the transaction when a party to the transaction is a client

of his/her firm if he/she does not personally represent or provide services to such client and he/she complies with the declaration requirements of Va. Code § 2.2-3115 H; or

d. May participate in the transaction if it affects the public generally, even though his/her personal interest, as a member of the public, may also be affected by that transaction.

2. Disqualification under this section shall not prevent any employee having a personal

interest in a transaction in which his/her employer is involved from representing himself/herself or a member of his/her immediate family in such transaction provided he/she does not receive compensation for such representation and provided he/she complies with the disqualification and relevant disclosure requirements of this policy.

3. If disqualifications under subsection 1.a. of this section leave less than the number

required by law to act, the remaining member or members of the Board shall constitute a quorum for the conduct of business and have authority to act for the Board by majority vote, unless a unanimous vote of all members is required by law, in which case authority to act shall require a unanimous vote of remaining members.

4. The provisions of this section shall not prevent a Board member or employee from

participating in a transaction merely because such a Board member or employee is a defendant in a civil legal proceeding concerning such transaction.

H. Disclosure Requirements for School Board Members

Disclosure Requirements for School Board Members

1. School Board members will file, as a condition of assuming office, with the clerk of the school board Council a disclosure statement of their personal interests and other information as is specified on the form set forth in Va. Code § 2.2-3117 and shall thereafter file such statement annually on or before January 15. semiannually by December 15 for the preceding six-month period complete though the last day of October and by June 15 for the preceding six-month period complete through the last day of April.

2. Any Board member or employee who is disqualified from participating in a transaction under Section G.1.a. of this policy, or otherwise elects to disqualify himself, shall forthwith make disclosure of the existence of his interest, including the full name and address of the business and the address or parcel number for the real estate if the interest involves a business or real estate and such disclosure shall be reflected in the School Board's public records in the division superintendent’s office for a period of five (5) years.

1. School Board members file, as a condition of assuming office, with the Council a

disclosure statement of their personal interests and other information as is specified on the form set forth in Va. Code § 2.2-3117 and thereafter file such statement semiannually by December 15 for the preceding six-month period complete through the last day of October and by June 15 for the preceding six-month period complete through the last day of April.

2. Any Board member or employee who is disqualified from participating in a transaction

under Section G.1.a. of this policy, or otherwise elects to disqualify himself/herself, shall forthwith make disclosure of the existence of his/her interest, including the full name and address of the business and the address or parcel number for the real estate if the

File No. BBFA

interest involves a business or real estate and such disclosure shall be reflected in the School Board's public records in the Division Superintendent’s office for a period of five (5) years.

3. Any Board member or employee who is required to disclose his/her interest under

Section G.1.b. of this policy shall declare his/her interest by stating: (i) the transaction involved, (ii) the nature of the Board member's or employee’s personal interest affected by the

transaction, (iii) that he/she is a member of a business, profession, occupation, or group the

members of which are affected by the transaction, and (iv) that he/she is able to participate in the transaction fairly, objectively, and in the

public interest.

The Board member or employee shall either make his/her declaration orally to be recorded in written minutes of the Board or file a signed written declaration with the Clerk of the Board, who shall, in either case, retain and make available for public inspection such declaration for a period of five (5) years from the date of recording or receipt. If reasonable time is not available to comply with the provisions of this subsection prior to participation in the transaction, the Board member or employee shall prepare and file the required declaration by the end of the next business day. The Board member or employee shall also orally disclose the existence of the interest during each School Board meeting at which the transaction is discussed and such disclosure shall be recorded in the minutes of the meeting. 4. A Board member or employee who is required to declare his/her interest pursuant to

subdivision G.1.c. of this policy shall declare his/her interest by stating

(i) the transaction involved, (ii) that a party to the transaction is a client of his/her firm, (iii) that he/she does not personally represent or provide services to the client, and (iv) that he/she is able to participate in the transaction fairly, objectively, and in the

public interest. The Board member or employee shall either make his/her declaration orally to be recorded in written minutes of the Board or file a signed written declaration with the Clerk of the Board who shall, in either case, retain and make available for public inspection such declaration for a period of five (5) years from the date of recording or receipt. If reasonable time is not available to comply with the provisions of this subsection prior to participation in the transaction, the Board member or employee shall prepare and file the required declaration by the end of the next business day.

ADOPTED: February 8, 1983 REVISED: November 11, 1986 August 12, 2008

July 1, 1991 July 13, 2010 July 10, 2001 September 13, 2011

July 9, 2002 August 14, 2012 May 10, 2005 June 11, 2013 October 10, 2006 November 11, 2014 September 11, 2007 April 14, 2015

July 14, 2015

File No. BBFA

2/2015 VSBA Gloucester County School Board

LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 2.2-3101, 2.2-3102, 2.2-3103, 2.2-3104.1, 2.2-3108, 2.2-3109, 2.2-3110, 2.2-3112, 2.2-3115, 2.2-3119.

CROSS REFERENCE: GCCB Employment of Family Members

File No. CM

5/1999 2015 VSBA Gloucester County School Board

SCHOOL DIVISION ANNUAL REPORT The School Board, with the assistance of the superintendent, shall makes a report on or before September 15 of each year covering the work of the schools for the year ending June 30, to the State Board of Education on forms supplied by the Superintendent of Public Instruction. ADOPTED: July 1, 1991 REVISED: September 14, 1999 June 14, 2005 July 14, 2015 LEGAL REFERENCE: Code of Virginia, 1950, as amended, section 22.1-81.

File No. DB


ANNUAL BUDGET The annual school budget is the financial outline of the division's education program. It presents a proposed plan of expenditures and the expected means of financing those expenditures. After adoption, it provides the primary means of managing expenditures. The fiscal year is defined as beginning begins on the first day of July and ending ends on the thirtieth day of the following June. The superintendent is responsible for seeing that the annual school budget is prepared prepares, with the approval of the School Board, and submits to the appropriating body, an estimate of the amount of money needed during the next fiscal year for the support of the public schools of the school division. and presented to the School Board for adoption. The annual budget will reflect estimated revenues, sources of these revenues, estimated expenditures, and the planned amounts, which may be spent under each account code.The estimate sets up the amount of money needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary. The superintendent or his/her superintendent’s designee shall prepares a budget calendar identifying all deadlines for the annual budgetary process. The calendar shall includes a work session for reviewing the budget and at least one public hearing on the budget. Notice of the time and place for the public hearing must be is published at least ten days in advance, in a newspaper having general circulation within the school division. Upon approval of the school division’s budget by the appropriating body, the school division shall publishes the approved budget, in line item form, including the estimated required local match, on its website, and the document shall is also be made available in hard copy as needed to citizens for inspection.

ADOPTED: February 8, 1983 REVISED: November 11, 1986 July 1, 1991 December 13, 2005 August 12, 2008 August 11, 2009 August 9, 2011 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 15.2-2500, 15.2-2503,15.2-

2504, 15.2-2506, 22.1-91, 22.1-92, 22.1-93, 22.1-94.

File No. DG


CUSTODY AND DISBURSEMENT OF SCHOOL FUNDS

All public money School Board funds, except (1) money generated by school activities, and classified "school activity fund accounts,” or (2) petty cash funds, must be are deposited with the Gloucester County Treasurer, who shall be is in charge of the receipts, custody and disbursement of School Board funds and who keeps such funds in an account or accounts separate and distinct from all other funds. Checks must be drawn on the School Board account by the Gloucester County Treasurer, Gloucester, Virginia. ADOPTED: December 13, 2005 REVISED: May 12, 2009 September 14, 2010 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-78, 22.1-116, 22.1-117, 22.1-122, and 22.1-122.1 and 22.1-123. 8 VAC 20-720-70. 8 VAC 20-240-10.

File: EBAB

POSSIBLE EXPOSURE TO VIRAL INFECTIONS

Upon notification by a School Board employee who believes he/she has been involved in a possible exposure-prone incident which may have exposed the employee to the blood or body fluids of a student, the superintendent or superintendent’s designee shall contact a local medical or health professional (to include school nurse or nurse assistant) to determine if a potentially harmful exposure has occurred and make recommendations based upon all information available to him/her, regarding how the employee can reduce any risks from such exposure. The superintendent or superintendent’s designee shall share these recommendations with the School Board employee. The superintendent and the School Board employee shall not divulge any information provided by the local health director regarding the student involved except as described below. The information provided by the local health director shall be subject to any applicable confidentiality requirements set forth in Va. Code § 32.1-35. Whenever any school board employee is directly exposed to body fluids of any person in a manner which may, according to the current guidelines of the Centers for Disease Control and Prevention, transmit human immunodeficiency virus or hepatitis B or C viruses, the person whose body fluids were involved in the exposure shall be deemed to have consented to testing for infection with human immunodeficiency virus or hepatitis B or C viruses. Such person shall also be deemed to have consented to the release of such test results to the school board employee who was exposed. If the person whose blood specimen is sought for testing is a minor, the parent, guardian or person standing in loco parentis of such minor shall be notified prior to initiating such testing. In other than emergency situations, it shall be the responsibility of the school board employee to inform the person of this provision prior to the contact that creates a risk of such exposure.

If the person whose blood specimen is sought for testing is a minor, and that minor refuses to provide such specimen, consent for obtaining such specimen shall be obtained from the parent, guardian, or person standing in loco parentis of such minor prior to initiating such testing. If the parent or guardian or person standing in loco parentis withholds such consent, or is not reasonably available, the person potentially exposed to the human immunodeficiency virus or hepatitis B or C viruses, or the employer of such person may petition the juvenile and domestic relations district court in the county or city where the minor resides or resided or, in the case of a nonresident, the county or city where the school board has its principal office, for an order requiring the minor to provide a blood specimen or to submit to testing and to disclose the test results in accordance with this policy.

Whenever any person is directly exposed to the body fluids of a school board employee in a manner that may, according to the then current guidelines of the Centers for Disease Control and Prevention, transmit human immunodeficiency virus or hepatitis B or C viruses, the school board employee whose body fluids were involved in the exposure shall be deemed to have consented to testing for infection with human immunodeficiency virus or hepatitis B or C viruses. The school board employee shall also be deemed to have consented to the release of such test results to the person.

Except if the person to be tested is a minor, if the person whose blood specimen is sought for testing refuses to provide such specimen, any person potentially exposed to the human immunodeficiency virus or hepatitis B or C viruses, or the employer of such person, may petition the general district court of the county or city in which the person whose specimen is sought resides or resided, or, in the case of a nonresident, the county or city where the school board has its principal office, for an order requiring the person to provide a blood specimen or to submit to testing and to disclose the test results in accordance with this section.

File: EBAB


At any hearing before the court, the person whose specimen is sought or his counsel may appear. The

court shall be advised by the State Health Commissioner or his designee prior to entering any testing order. If a testing order is issued, both the petitioner and the person from whom the blood specimen is sought shall receive counseling and opportunity for face-to-face disclosure of any test results by a licensed practitioner or trained counselor. ADOPTED: October 12, 2004 REVISED: August 12, 2008 May 13, 2014 July 14, 2015 LEGAL REFERENCES: Code of Virginia, section 22.1-271.3, 32.1-45.1. CROSS REFERENCES: EBBB Personnel Training - Viral Infections

GBE Staff Health JHCC Communicable Diseases JHCCA Blood-Borne Contagious or Infectious Diseases

File No. GBEB


STAFF WEAPONS IN SCHOOL

No one may possess or use any firearm or any weapon, as defined in Policy JFCD Weapons in School, on school property (including school vehicles), on that portion of any property open to the public and then exclusively used for school-sponsored functions or extracurricular activities while such functions or activities are taking place; or any school bus without authorization of the Superintendent superintendent or his superintendent’s designee. Violation of this policy by an employee will result in appropriate personnel action up to and including dismissal. Violation of this policy by others will result in actions up to and including a prohibition against the violator returning to school property. In addition, illegal Illegal conduct will be reported as required by to law enforcement officials. ADOPTED: October 14, 2008 REVISED: September 13, 2011 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 18.2-308.1, 22.1-78, 22.1- 279.3:1.

8 VAC 20-560-10.

CROSS REFERENCE: CLA Reporting Acts of Violence and Substance Abuse JFCD Weapons in School KGB Public Conduct on School Property

File No. GBR


VOLUNTARY RETIREMENT SAVINGS PROGRAM

The Gloucester County School Division offers its employees the opportunity to participate in a defined contribution retirement plan, also known as a tax sheltered annuity or 403(b) program. This program will beis maintained and operated pursuant to a written plan.

The written plan will contains all the material terms and conditions for eligibility, benefits, applicable limitations, the contracts available under the plan, and the time and form under which benefit distributions may be made.

The written plan will also addresses any optional features, including hardship withdrawal distributions, loans, plan-to-plan or annuity contract-to-annuity contract transfers, and acceptance of rollovers to the plan, which are included in the Division’s program.

The written plan may

• allocate responsibility for administrative functions, including functions to comply with the requirements of 26 U.S.C. § 403(b) and other tax requirements

• The written plan may assign such responsibilities to parties other than the school division, but not to participants (unless the administration of the plan is a substantial portion of the duties of the participant).

• The written plan may incorporate by reference other documents which thereupon become part of the written plan.

• The written plan may address termination of the program.

Every employee of the school division will annually be is notified annually about the program.

ADOPTED: August 14, 2012

REVISED: July 14, 2015

LEGAL REFERENCES: 26 U.S.C. § 403(b).

26 CFR 1.403(b)-1 et seq.

Code of Virginia, 1950, as amended, §§ 51.1-603, 51.1-603.1.

File No. GC

2/20105/2015 VSBA Gloucester County School Board

PROFESSIONAL STAFF

The State Board of Education prescribes, by regulation, the requirements for the licensure for teachers and other school personnel required to hold a license. No teacher shall beis regularly employed by a School Board or paid from public funds unless such teacher holds a license or provisional license issued by the State Board of Education. If a teacher employed under a provisional license is activated or deployed for military service within a school year (July 1 - June 30), an additional year will be added to the teacher's provisional license for each school year or portion thereof the teacher is activated or deployed. The additional year or years shall be granted the following year or years after the return of the teacher from deployment or activation. The Board of Education prescribes, by regulation, the requirements for the licensure for teachers and other school personnel required to hold a license. ADOPTED: November 9, 2004 REVISED: August 12, 2008 June 8, 2010

July 14, 2015

LEGAL REFERENCES: Code of Virginia, 1950, as amended, sections 22.1-298.1 and 22.1-299. 8 VAC 20-10 et seq.

File No. GEA (Also JOH)

ACCEPTANCE OF ELECTRONIC SIGNATURES AND RECORDS Policy Statement Electronic or digital signatures can take many forms and can be created using many different types of technology. The authenticity and reliability of electronic signatures relating to transactions are dependent on the accompanying processes, supplemental records and the overall context in which records are created, transferred, and signed. The Gloucester County School Board adopts the following policy with respect to the use of electronic records and signatures in connection with its communications with parents, guardians, or other persons having control over a child enrolled in this division. Definitions “Attribution” – An electronic record or electronic signature is attributable to a person if it was the act of the person. The act of the person may be shown in any manner, including a showing of the efficacy of any security procedure applied to determine the person to which the electronic record or electronic signature was attributable. “Electronic Signature”- An electronic sound, symbol or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record. “Electronic Record” – Any record created, generated, sent, communicated, received or stored by electronic means. Applicability This policy applies to parents, guardians, and other persons having control or charge of a child enrolled in the division; and also to individuals affiliated with the division, whether paid or unpaid, including but not limited to teachers, administrators, staff, students, affiliates, and volunteers. Electronic Records Electronic records created or received by the division shall be appropriately attributed to the individual(s) responsible for their creation and/or authorization or approval. The division shall utilize available technology to implement reliable methods for generating and managing electronic records. Any electronic record filed with or issued by the division may be given full force and effect of a paper communication if the following conditions are satisfied:

1. The communication is an electronic filing or recording and the Gloucester County School Board agrees to accept or send such communication electronically; and

2. If a signature is required on the record or communication by any statute, rule or other applicable law or School Board policy, the electronic signature must conform to the requirements set forth in this policy governing the use of electronic signatures.

Electronic Signatures An electronic signature may be used if the law requires a signature unless there is a specific statute, regulation, or policy that requires records to be signed in non- electronic form. The issuance and/or acceptance of an electronic signature by the School Board may be permitted in accordance with the provisions of this policy and all applicable state and federal law. If permitted, such electronic signature shall have the full force and effect of a manual signature only if the electronic signature satisfies all of the following requirements:

1. The electronic signature identifies the individual signing the document by his/her name and title; 2. The identity of the individual signing with an electronic signature is capable of being validated through the use of an audit trail;

File No. GEA (Also JOH)


3. The electronic signature and the document to which it is affixed cannot be altered once the electronic signature has been affixed; 4. The electronic signature conforms to all other provisions of this policy.

Acceptance, Use and Issuance of Electronic Records and Signatures The School Board shall maintain an electronic recordkeeping system that can receive, store, and reproduce electronic records and signatures relating to communications and transactions in their original form. Such system should include security procedures whereby the School Board can (a) verify the attribution of a signature to a specific individual, (b) detect changes or errors in the information contained in a record submitted electronically, (c) protect and prevent access, alteration, manipulation or use by an unauthorized person, and (d) provide for nonrepudiation through strong and substantial evidence that will make it difficult for the signer to claim that the electronic representation is not valid. The School Board shall ensure that all electronic records and signatures are capable of being accurately reproduced for later reference and retained until such time as all legally mandated retention requirements are satisfied. The School Board shall maintain a secure hard copy log of the PIN/password or actual signature of any individual authorized to provide an electronic signature in connection with School Board business. The School Board may receive and accept as original, electronic records and signatures so long as the communication, on its face, appears to be authentic.

ADOPTED: August 12, 2014 REVISED: July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-79 (3)(G) 22.1-79.3, 59.1-479 et

seq. CROSS REFERENCE: JO Student Records

File No. IC/ID

SCHOOL YEAR/SCHOOL DAY The Gloucester County School Board will develop a school calendar and schedule for the school day in accordance with the Code of Virginia, the Regulations of the Virginia Board of Education, and the Standards for Accrediting Public Schools in Virginia. School Year

The length of the school year will be in accordance with Virginia’s Standards for Accreditation. Days on which a school or schools or all the schools in the division are closed due to severe weather or other emergencies will be made up as provided below if necessary to meet these requirements.

Make Up Days

If severe weather conditions or other emergency situations result in the closing of a school or schools or all the schools in the school division for

• five or fewer days, all missed days are made up by adding teaching days to the school calendar or extending the length of the school day;

• six days or more, the first five days plus one day for each two days missed in excess of the first five are made up by adding teaching days to the school calendar or extending the length of the school day.

If severe weather conditions or other emergency situations result in the closing of any school in the school division and such school has been unable to meet the 180 teaching day requirement, the school division may make up the missed teaching days by providing its students with instructional hours equivalent to such missed teaching days to meet the minimum 990 teaching hour requirement.

The Board of Education may waive the requirement that the school division provide additional teaching days or teaching hours to compensate for school closings resulting from a declared state of emergency or severe weather conditions or other emergency situations under certain circumstances. If the school board desires a waiver, it will submit a request to the Board of Education. The request will include evidence of efforts that have been made by the school division to reschedule as many days as possible and certification by the superintendent and chairman of the school board that every reasonable effort for making up lost teaching days or teaching hours was exhausted before requesting a waiver. If the waiver is denied, the school division will make up the missed instructional time. School Calendar The first day of school is after Labor Day unless the Board of Education waives this requirement based on the school board’s certifying that it meets one of the good cause requirements in the Va. Code § 22.1-79.1.B. The school board establishes the division’s calendar and teaching contracts in accordance with applicable regulations of the Board of Education to include contingencies for making up teaching days and teaching hours missed for emergency situations. An advisory committee composed of teachers, parents, and school administration may be utilized to recommend a proposed calendar to the superintendent. The recommendation of this committee is advisory. School Day The standard school day for students in grades 1 through 12 averages at least 5 ½ hours, excluding breaks for meals, unless a waiver is granted in accordance with policies defined by the school board. The standard school day for kindergarten is a minimum of three hours. All students in grades 1 through 12 maintain a full day schedule of classes (5-1/2 hours) unless a waiver is granted in accordance with policies defined by the school board.

File No. IC/ID


Each elementary school provides students with a daily recess during the regular school year, as determined appropriate by the school. The secondary school class schedule contains a minimum of 140 clock hours for each unit of credit. When credit is awarded in less than whole units, the increment awarded is no greater than the fractional part of the 140 hours of instruction provided.

The time for opening and closing schools is established by the school board upon recommendation of the superintendent, provided that the daily program for students in grades 1 through 12 averages at least 5 ½ hours, not including meal intermissions. If the required program length is maintained, the school board may approve occasional shortened days for staff development, conferences, planning, and other activities designed to improve the instructional program, provided that no more than one day in each five-day week may be shortened to no less than four hours. The daily program for kindergarten is at least three hours, not including meal intermissions.

When exceptions in the length of the daily program are necessary for special education,

alternative education, double shifts, and scheduling or other unusual situations, the board requests approval by the Superintendent of Public Instruction of the exceptions by August 1 proceeding the school year for which they are requested.

The length of the work day for employees is determined by the school board. It is of sufficient

length to allow for the daily program for students and additional time as may be necessary for such activities as planning, preparation, meetings, workshops, conferences, meal intermissions, or other contractual obligations.

Certification

The superintendent and school board chair certify the total number of teaching days and teaching

hours each year as part of the annual report to the Board of Education.

ADOPTED: July 1, 1991 REVISED: July 8, 2008 March 13, 2001 March 10, 2009 June 8, 2010 April 14, 2015 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-26, 22.1-79.1.B, 22.1-98

8 VAC 20-31-150 8 VAC 20-131-200

CROSS REFERENCE: GBJ Staff Time Schedules

File No. IGAJ

DRIVER EDUCATION

The Gloucester County School Board offers a program of driver education in the high schools in the safe operation of motor vehicles. The program includes instruction concerning alcohol and drug abuse, aggressive driving, motorcycle awareness, distracted driving, organ and tissue donor awareness and fuel-efficient driving practices. A program of driver education in the safe operation of motor vehicles and knowledge of rules, regulations, and laws will be offered in the high school. Such a program will consist of classroom training and behind-the-wheel training. The School Board shall establishes fees, which do not exceed the limit established by the State Department of Education, for the “behind the wheel” portion of the program. The School Board may also request approval from the Board of Education to assess a surcharge to recover program costs that exceed state funding. The School Board may waive the fee or surcharge in whole or in part for those students it determines cannot pay the fee or surcharge. The program shall include instruction concerning alcohol and drug abuse, aggressive driving, motorcycle awareness, distracted driving, organ and tissue donor awareness, and fuel-efficient driving practices. The classroom training will be the equivalent of one (1) semester. Certificates will be awarded for successful completion of each phase of driver education.

Classroom training is offered as part of the regular secondary curriculum. Behind-the-wheel training is taught after the school day during the school year and during the summer at the high school.

The student and their parent(s) or guardian(s) will be required to attend a “Safe Teen Driving

Seminar” prior to the student enrolling in the behind-the-wheel training component. Any student who participates in a driver education program must meet the academic

requirements established by the Board of Education.

No student shall be is permitted to operate a motor vehicle without a learner’s permit or a license. Necessary certification of students’ academic standing and compliance with compulsory attendance laws shall be is provided by the administration to the Department of Motor Vehicles upon request, in accordance with State law.

Driver education instructors possess valid driver’s licenses and maintain satisfactory driving records. Any teacher of behind-the-wheel instruction who receives six or more demerit points in a 12-month period will be suspended from teaching driver education for 24 months.

At the beginning of each school year and thereafter as necessary, the Superintendent shall report

to the Department of Motor Vehicles the name and driver’s license number of all persons providing instruction in driver education for the school division.

ADOPTED: November 11, 1986 REVISED: July 1, 1991 September 12, 2000 April 14, 2009 July 13, 2010 May 12, 2015 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-204; 22.1- 205; 46.2-335;

46.2-325;; 46.2-334, 46.2-340. 8 VAC 20-340-10 8 VAC 20-720-80

File No. IGAJ


CROSS REFERENCES: JED Student Absences/Excuses/Dismissals JFC-R Student Code of Conduct Manual JN Student Fees, Fines, and Charges

File No. JCJ


CLASSROOM ASSIGNMENTS FOR TWINS A parent of twins or higher order multiples in the same grade level may request that the children

be placed in the same classroom or in separate classrooms if they are at the same elementary school. A parent must request the classroom placement no later than 3 days after the first day of each school year or 3 days after the first day of attendance of the children during a school year. Schools may recommend classroom placement to the parent.

Schools must provide the placement requested by the children's parent, unless the division

superintendent or his designee makes a classroom placement determination following the school principal's request, at the end of the initial grading period, and in consultation with the children's classroom teacher, based upon a determination that the requested classroom placement is disruptive to the school or is harmful to the children’s educational progress. ADOPTED: June 9, 2009 REVISED: August 14, 2012 July 14, 2015 LEGAL REFERENCES: Code of Virginia, as amended, § 22.1-79.3.F§ 22.1-79.3.

File No. JEC SCHOOL ADMISSION

A person of school age (i.e., a person who will have reached his or her fifth birthday on or before September 30 of the school year and who has not reached 20 years of age on or before August 1st of the school year) is eligible for admission on a non-tuition basis if residing in the Gloucester County School Division, or if eligible for admission under Policy JECAB. The superintendent shall disseminate information received from the State Superintendent of Public Instruction concerning the ages when children are required or eligible to attend school. This information shall be disseminated to parents of such children upon or prior to enrollment of such children in the public schools of the division. An individual who resides within the school division and is beyond school age (who has not reached his fifth birthday on or before September 30 of the school year or who has reached his or her 20th birthday on or before August 1st of the school year) may, at the discretion of the School Board, be admitted into the division schools. Such individuals may be charged tuition at the discretion of the School Board.

A person of school age is deemed to reside in the school division:

1. When the person is living with a natural parent, or a parent by legal adoption, in the Gloucester County School Division;

2. When the person’s custodial parent has been assigned/deployed within or outside the United States as a member of the Virginia National Guard or as a member of the United States Armed Forces; and such person's custodial parent has executed a Special Power of Attorney under Title 10, United States Code, § 1044b providing for the care of the person of school age by an individual who is defined as a parent in Va. Code § 22.1-1 during the time of his assignment/deployment within or outside the United States. The person of school age shall be allowed to attend a school in the school division in which the individual providing for his care, pursuant to the Special Power of Attorney resides. Furthermore, when practicable, such persons of school age may continue to attend school in the Virginia school division they attended immediately prior to the deployment and shall not be charged tuition for attending such division;

3. When the parents of such person are dead and the person is living with a person in loco parentis who actually resides within the school division;

4. When the parents of such person are unable to care for the person and the person is living, not solely for school purposes, with another person who resides in the school division and is either

(i) the court-appointed guardian, or has legal custody of the person, (ii) acting in loco parentis pursuant to placement of the person for adoption by a

person or entity authorized to do so under Va. Code § 63.2-1200; (iii) an adult relative providing temporary kinship care as that term is defined in Va. Code § 63.2-100. Both parents and the relative providing kinship care must submit signed, notarized affidavits

(a) explaining why the parents are unable to care for the person, (b) detailing the kinship care arrangement, and (c) agreeing that the kinship care provider or a parent will notify the school within 30 days of when the kinship care arrangement ends.

The parent must also provide a power of attorney authorizing the adult relative to make educational decisions regarding the person. A parent or the kinship care provider must also obtain written verification from the department of social services where the parent or parents live, and the department of social services where the kinship provider lives, that the kinship arrangement serves a legitimate purpose that is in the best interest of the person other than school enrollment. If the kinship care arrangement lasts more than one year, the school division must receive continued verification directly from both departments of social services that the parents are unable to care for the person and that the kinship care arrangement serves a legitimate purpose other than school enrollment.

5. When the person is living in the school division not solely for school purposes, as an emancipated minor; or

6. When the person has been placed in a foster care placement within the school division by a local social services agency.

http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+22.1-1

http://lis.virginia.gov/cgi-bin/legp604.exe?000+cod+63.2-100

File No. JEC The sending and receiving school divisions will cooperate in facilitating the enrollment of any child placed in foster care across jurisdictional lines to enhance continuity of instruction. The child will be allowed to continue to attend the school in which he was enrolled prior to the most recent foster care placement, upon the joint determination of the placing social services agency and the school division that such attendance is in the best interest of the child.

No person of school age who is the subject of a foster care placement will be charged

tuition regardless of whether the child is attending the school in which he was enrolled prior to the most recent foster care placement or is attending a school in the receiving school division.

Certain other students may be admitted into the public schools of the division and may be charged tuition in accordance with section 22.1-5 of the Code of Virginia and pursuant to Gloucester County School Board Regulation JEC-R School Admission. No child of a person on active military duty attending a school free of charge in accordance with this policy shall be charged tuition by the school division upon such child's relocation to military housing located in another school division in the Commonwealth, pursuant to orders received by such child's parent to relocate to base housing and forfeit his military housing allowance. Such children shall be allowed to continue attending school in the school division and shall not be charged tuition for attending such school. Such children shall be counted in the average daily membership of the school division in which they are enrolled. Further, the school division in which such children are enrolled subsequent to their relocation to base housing shall not be responsible for providing for their transportation to and from school.

ADDITIONAL ADMISSION REQUIREMENTS

A. Except as otherwise provided below, no pupil shall be admitted for the first time to any public school in any school division in Virginia unless the person enrolling the pupil presents, upon admission, a certified copy of the pupil's birth record. The principal or his designee shall record the official state birth number from the pupil's birth record into the pupil's permanent school record and may retain a copy in the pupil's permanent school record. If a certified copy of the pupil's birth record cannot be obtained, the person so enrolling the pupil shall submit an affidavit setting forth the pupil's age and explaining the inability to present a certified copy of the birth record. If the school division cannot ascertain a child's age because of the lack of a birth certificate, the child shall nonetheless be admitted into the public schools if the division superintendent determines that the person submitting the affidavit presents information sufficient to estimate with reasonable certainty the age of such child.

B. If a certified copy of the birth record is not provided, the administration shall immediately notify the

local law enforcement agency. The notice to the local law-enforcement agency shall include copies of the submitted proof of the pupil's identity and age and the affidavit explaining the inability to produce a certified copy of the birth record.

C. Within 14 days after enrolling a transfer student, the administration shall request documentation

that a certified copy of the pupil's birth record was presented when the pupil was enrolled in the former school.

D. Each student will present a federal social security number within 90 days of his/her enrollment. In

any case in which a student is ineligible to obtain a social security number or the parent is unwilling to present such number, pursuant to guidelines promulgated by the Board of Education,

the superintendent or his/her designee may assign another identifying number to the student or waive this requirement. The School Board assigns a unique student identification number, determined in accordance with a system developed by the Department of Education, to each student enrolled in the division. No student identification number includes or is derived from the student’s social security number. Each student retains the student’s identification number for as long as the student is enrolled in a public elementary or secondary school in Virginia.

E. Tuition rates are established each year in accordance with the provisions of section 22.1 5 of the Code of Virginia.

File No. JEC F. Prior to admission to the Gloucester County School Division, the parent, guardian, or other person

having control or charge of the child shall provide, upon registration,

• a sworn statement or affirmation indicating whether the student has been expelled from school attendance at a private school or in a public school division of the Commonwealth or another state for an offense in violation of school board policies relating to weapons alcohol or drugs, or for the willful infliction of injury to another person. This document shall be maintained as a part of the student’s scholastic record; and

• a sworn statement or affirmation indicating whether the student has been found guilty of or adjudicated delinquent for any offense listed in subsection G of Va. Code § 16.1-260 or any substantially similar offense under the laws of any state, the District of Columbia, or the United States or its territories. This document shall be maintained by the superintendent and by any others to whom he disseminates it, separately from all other records concerning the student.

When the child is registered as a result of a foster care placement, the information required under this subsection must be furnished by the local social services agency or licensed child-placing agency that made the placement.

G. A student, who has been expelled or suspended for more than thirty days from attendance

at school by a school board or a private school in Virginia or in another state or for whom admission has been withdrawn by a private school in Virginia or another state may be excluded from attendance in the Gloucester County School Division regardless of whether such student has been admitted to another school division or private school in Virginia or in another state subsequent to such expulsion, suspension, or withdrawal of admission upon a finding that the student presents a danger to the other students or staff of the school division after (i) written notice to the student and his/her parent that the student may be subject to exclusion, including the reasons therefore, and notice of the opportunity for the student or his/her parent to participate in a hearing to be conducted by the superintendent or his/her designee regarding such exclusion; and (ii) a hearing of the case has been conducted by the superintendent or his/her designee; and the decision has been to exclude the student from attendance. The student or his/her parent may file a written petition for review with the School Board within 15 days of notice of the decision of the superintendent or his/her designee. If the School Board grants a review of the record, the decision of the School Board is final. Upon the expiration of the exclusion period for an expulsion or a withdrawal of admission, which period shall be established by the School Board, committee thereof, or superintendent or his/her designee, as the case may be, at the relevant hearing, the student may petition the School Board for readmission. If the petition for readmission is rejected, the School Board shall identify the length of the continuing exclusion period and the subsequent date upon which such student may petition the School Board for readmission. For the purposes of this section, the superintendent's designee shall be a (i) trained hearing officer or (ii) professional employee within the administrative offices of the school division who Reports directly to the superintendent and who is not a school-based instructional or administrative employee. In excluding any such expelled student from school attendance, the School Board may accept or reject any or all of any conditions for readmission imposed upon such student by the expelling school board pursuant to Va. Code § 22.1-277.06. The excluding School Board shall not impose additional conditions for readmission to school.

H. This policy does not preclude contractual arrangements between the Gloucester County School Board and agencies of the federal government or the school board of another jurisdiction to permit students not otherwise eligible to attend Gloucester County Public Schools.

I. Prior to admission, the student must document compliance with, or eligibility for exemption from,

the physical examination and immunization requirements contained in sections 22.1-270, 22.1-271.2 and 32.1-46 of the Code of Virginia and policies JHCA and JHCB.

File No. JEC


If the person enrolling a child who has been placed in foster care by a local social services agency

is unable to produce a report of a comprehensive physical examination and/or proof of immunization, the student shall be immediately enrolled; however, the person enrolling the child shall provide a written statement that, to the best of his/her knowledge, the student is in good health and is free from communicable or contagious disease. In addition, the placing social

service agency shall obtain and produce the required documents or otherwise ensure compliance with the statutory requirements for the foster child within 30 days after the child’s enrollment.

ADOPTED: July, 1974 REVISED: February 8, 1983 November 11, 1986 April 9, 1991 July 1, 1991 July 1, 1998 July 11, 2000 July 12, 2005 November 14, 2006 August 14, 2007 May 21, 2009 October 11, 2011 June 12, 2012 July 9, 2013 August 13, 2013 October 8, 2013 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, sections 22.1-1, 22.1-3, 22.1-3.1,

22.1-3.2, .22.1-3.4, 22.1-5, 22.1-199, 22.1-254, 22.1-255, 22.1-260, 22.1-270, 22.1-271.2, 22.1-276.01, 22.1-277.2, 22.1-287.02, 22.1-

288.2, 22.1-277.2, 32.1-46, 63.2-900, and 63.2-1200. 2007 Va. Opin. AG 07-015. 1987-88 Va. Opin. AG 374. CROSS REFERENCES: JEC-R School Admission JECAB Admission of Homeless Children JHCA Physical Examinations of Students JHCB Immunizations of Students JGD/JGE Student Suspension/Expulsion

File No. JFC

STUDENT CONDUCT The Student Code of Conduct defines the basic rules and major expectations of students in the public schools of Gloucester County. It is the responsibility of the Gloucester County School Board to adopt policy and regulations and the administration to issue regulations establishing rules of conduct for student behavior in order to protect the health, safety and welfare of its students. The local school principal has the responsibility and authority to exercise reasonable judgment in enforcing this Student Code of Conduct. Principals are responsible for ensuring that all students, staff members, and parents are provided the opportunity to become familiar with this policy.

The superintendent shall issues the Standards of Student Code of Conduct, including a list of possible corrective actions for violations. Each parent of a student enrolled in a public school has a duty to assist the school in enforcing the Student Code of Conduct and compulsory school attendance in order that education may be conducted in an atmosphere free of disruption and threat to persons or property, and supportive of individual rights. The Student Code of Conduct, a notice of the requirements of Va. Code § 22.1-279.3, and a copy of the compulsory school attendance law shall be is also sent to all parents within one calendar month of the opening of schools simultaneously with any other materials customarily distributed at that time. A statement for the parent's signature acknowledging the receipt of the Student Code of Conduct, the requirements of Va. Code § 22.1-279.3, and the compulsory school attendance law shall also be is also sent. Parents shall be are notified that by signing the statement of receipt, parents they are not deemed to waive, but expressly reserve, their rights protected by the constitution or laws of the United States or Virginia. Each school shall maintains records of the signed statements.

The school principal may request the student's parent or parents, if both have legal and physical custody, to meet with the principal or his or her principal’s designee to review the School Board's Student Code of Conduct and the parent's or parents’ responsibility to participate with the school in disciplining the student and maintaining order, to ensure the student’s compliance with compulsory school attendance law, and to discuss improvement of the child's behavior, school attendance, and educational progress. The administrator of the building should exercise reasonable judgment and consider the circumstances in determining the disciplinary action to be administered.

Each student has the right to expect an educational environment in which he or she can strive to achieve his or her intellectual potential. The student is expected to attend school regularly, be diligent in his/her studies and conduct him/herself in such a way that the rights and privileges of others are not violated. The student is expected to accept and demonstrate the obligation of good citizenship to help prevent problems from happening and help solve problems if they occur.

All parents are expected to assume responsibility for the student's behavior and assist the school in enforcing the Student Code of Conduct and compulsory school attendance. Parents are also expected to maintain regular communication with school authorities, monitor and require daily attendance, and bring to the attention of the school authorities any problem that affects the student or other children in the school. It is the parents' responsibility to notify the school of any unusual behavior pattern or medical problem that might lead to serious difficulties.

The school principal may notify the parents of any student who violates a School Board policy or

the compulsory school attendance requirements when such violation could result in the student's suspension or the filing of a court petition, whether or not the school administration has imposed such disciplinary action or filed such a petition. The notice shall state (1) the date and particulars of the violation; (2) the obligation of the parent to take actions to assist the school in improving the student's behavior and ensuring compliance with compulsory school attendance; (3) that, if the student is suspended, the parent may be required to accompany the student to meet with school officials; and (4) that a petition with the juvenile and domestic relations court may be filed under certain circumstances to declare the student a child in need of supervision.

File No. JFC

The principal or his or her principal’s designee shall notify notifies the parent of any student involved in an incident required to be reported to the superintendent and Virginia Board of Education.

No suspended student shall be admitted to the regular school program until such student and his

or her parent have met with school officials to discuss improvement of the student's behavior, unless the school principal or his principal’s designee determines that readmission, without parent conference, is appropriate for the student.

If a parent fails to comply with the requirements of this policy, the School Board may ask the Juvenile and Domestic Relations Court to proceed against the parent in accordance with the requirements of the Code of Virginia. Students are subject to corrective action for any misconduct that occurs:

• in school or on school property; • on a school vehicle; • while participating in or attending any school sponsored activity or trip; • on the way to and from school; and • off school property, when the acts lead to: (1) notification pursuant to Va. Code § 16.1-305.1 or a

conviction for an offense listed in Va. Code § 16.1-260 (2) a charge that would be a felony if committed by an adult or (3) disruption of the learning environment.

Unlawful acts, which will lead to police notification and may lead to suspension from classes, exclusion from activities, or expulsion include but are not limited to:

• possession or use of alcohol, illegal drugs, including marijuana, synthetic cannabinoids as defined in Va. Code § 18.2-248.1:1, and anabolic steroids, or drug paraphernalia;

• selling drugs; • assault/battery; • sexual assault; • arson; • intentional injury (bullying, fighting); • theft; • bomb threats, including false threats, against school personnel or school property; • use or possession of explosives (see Policy JFCD Weapons in School); • possession of weapons or firearms (see Policy JFCD Weapons in School); • extortion, blackmail, or coercion; • driving without a license on school property; • homicide; • burglary; • sex offenses (indecent exposure, obscene phone calls, sodomy and child molestation); • malicious mischief; • shooting; • any illegal conduct involving firebombs, explosive or incendiary devices or materials, hoax

explosive devices or chemical bombs; • stabbing, cutting or wounding; • unlawful interference with school authorities including threats; • unlawful intimidation of school authorities; and • other unlawful acts including being an accessory to any of these or other unlawful acts.

Any student involved in a reportable drug or violent incident may be required to participate in prevention and intervention activities deemed appropriate by the Superintendent or Superintendent’s designee.

File No. JFC


Further, any student who has been found to be in possession of or under the influence of drugs or alcohol on school property or at a school sponsored activity may be required to (1) undergo evaluation for drug or alcohol abuse and (2) participate in a drug and/or alcohol treatment program if recommended by the evaluator and if the parent consents. The superintendent shall issues regulations listing additional actions which may be cause for corrective action and if serious enough or exhibited repeatedly may lead to suspension or expulsion. The School Board shall biennially reviews the model student conduct code developed by the Board of Education to incorporate into policy a range of discipline options and alternatives to preserve a safe and non-disruptive environment for effective learning and teaching. ADOPTED: May 12, 1987 REVISED: June 14, 1988 May 12, 1990 July 1, 1991 July 12, 2005 August 9, 2011 July 9, 2013 August 12, 2014 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, sections 16.1-260, 18.2-308.1,

18.2-308.7, 22.1-78, 22.1-200.1, 22.1-253.13:7.C.3; 22.1-254, 22.1-277.08, 22.1-277, 22.1-277.2, 22.1-279.1, 22.1-279.3, 22.1-279.3:1, 22.1-279.6.

CROSS REFERENCES: CLA Reporting Acts of Violence and Substance Abuse

ECAB Vandalism IIAB (Also GBCE) Network Acceptable Computer System Use and Responsibility

IIAB-R (Also GBCE-R) Computer Resources Acceptable Computer System Use and Responsibility

JFHA/GBA Sexual Harassment/Harassment Based on Race, National Origin, Disability and Religion and Retaliation

JGA Corporal Punishment JGD/JGE Student Suspension/Expulsion JGDA Disciplining Students with Disabilities

JGDB Discipline of Students with Disabilities for Infliction of Serious Bodily Injury

JN Student Fees, Fines and Charges

File No. JFCD


WEAPONS IN SCHOOL I. Generally Carrying, bringing, using or possessing any firearm, dangerous device, or dangerous or deadly weapon in any school building, on school grounds, in any school vehicle, or at any school-sponsored activity without the authorization of the Superintendent or his designee is prohibited, and grounds for disciplinary action. A student who has possessed a firearm, destructive device, firearm muffler, firearm silencer or pneumatic gun on school property or at a school-sponsored activity on school property or at a school-sponsored activity as prohibited by Va. Code § 18.2-308.1 or who has possessed a firearm or destructive device as defined in Va. Code § 22.1-277.07 or a firearm muffler or firearm silencer or a pneumatic gun as defined in Va. Code § 15.2-915.4 on school property or at a school-sponsored activity may be expelled for at least one year in accordance with Policy JGD/JGE Student Suspension/Expulsion. The School Board may determine, based on the facts of a particular situation that special circumstances exist and no disciplinary action or another disciplinary action or another term of expulsion is appropriate. The School Board may promulgate guidelines for determining what constitutes special circumstances. In addition, the School Board may, by regulation, authorize the superintendent or the superintendent’s designee to conduct a preliminary review of such cases to determine whether a disciplinary action other than expulsion is appropriate. Violation of this policy shall require that the proceedings for the discipline of the student involved be initiated immediately by the principal. Disciplinary proceedings for violation of this policy will be initiated promptly. SUCH WEAPONS INCLUDE, BUT ARE NOT LIMITED TO:

• Any pistol, shotgun, stun weapon, revolver, or other firearm listed in Section 22.1-277.07 (E), of the Code of Virginia, Va. Code § 22.1-277.07, designed or intended to propel a projectile of any kind, including a rifle;

• Unloaded firearms in closed containers, • any air rifle or BB gun, • toy guns and look-alike guns; • any dirk, bowie knife, switchblade knife, ballistic knife, machete, knife or razor; • slingshots; • spring sticks; • brass or metal knuckles or blackjacks; • any flailing instrument consisting of two or more rigid parts connected in such a manner as to

allow them to swing freely, which may be known as a nun chahka, nunchuck, cunchaku, nunchaku, shuriken, or fighting chain;

• any disc of whatever configuration, having at least two points or pointed blades, and which is designed to be thrown or propelled and which may be known as a throwing star or oriental dart;

• explosives; and, • destructive devices as defined in Section 22.1-277.7 (E), of the Code of Virginia, 22.1-

277.7or other dangerous articles. II. Children with Disabilities

A. Students with disabilities are subject to the provisions of Section I of this policy and may be disciplined to the same extent as a non-disabled student provided the manifestation review committee determines that the violation was not a manifestation of the student’s disability. The provisions of Policy JGDA Disciplining Students with Disabilities will be followed in addition to the regular disciplinary procedures.

File No. JFCD


B. Additional authority to remove a student with a disability from school for a weapons violation.

1. In addition to the authority granted in subsection A above, a student with a disability may also be removed without parent consent and assigned to an interim alternative education program by school personnel for not more than forty-five (45) school days when the student carries or possesses a weapon to or at school, on school premises, or to or at a school function under the jurisdiction of a state or local educational agency. This option is available regardless of whether a manifestation exists. The removal should not be in excess of any removal imposed on a student without a disability for the same offense.

2. For purposes of this forty-five (45) school day removal, the weapon must meet the

following definition:

“a weapon, device, instrument, material or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 2 ½ inches in length.”

ADOPTED: July 11, 2000 REVISED: November 13, 2007 August 12, 2008 August 9, 2011 August 12, 2014 July 14, 2015 LEGAL REFERENCES: Code of Virginia, §§ 15.2-915.4, 18.2-308, 18.2-308.1, 18.2-308.7, 22.1- 277.07, 277.07:1.

18 U.S.C. § 930(g)(2).

20 U.S.C. § 1415(k)(1)(G)(i).

Wood v. Henry County Public Schools, 255 Va. 85, 495 S.E.2d 255 (1998).

8 VAC 20-81-10. CROSS REFERENCES: JGD/JGE Student Suspension/Expulsion

JFC Student Conduct JGDA Disciplining Students with Disabilities JGDB Discipline of Students with Disabilities for Infliction of Serious Bodily Injury

File No. JFCF DRUGS IN SCHOOL

I. Generally

Possession of a controlled substance, imitation controlled substance or marijuana, as defined in Va. Code § 18.2-247 or synthetic cannabinoids as defined in Va. Code § 18.2-248.1:1, on school property or at a school-sponsored activity is prohibited.

A. Expulsion

A student who is determined to have brought a controlled substance, imitation controlled substance, or marijuana, or synthetic cannabinoids as defined in Va. Code § 18.2-248.1:1, onto school property or to a school-sponsored activity may be expelled in accordance with Policy JGD/JGE. The School Board may determine, based on the facts of the particular case that special circumstances exist and another form of discipline is appropriate. In addition, the School Board may, by regulation, authorize the superintendent or superintendent’s designee to conduct a preliminary review of such cases to determine whether a disciplinary action other than expulsion is appropriate.

B. Prevention and Intervention

Any student who violates this policy shall participate in the prevention and intervention activities identified in Gloucester County Public Schools division drug and violence prevention plan.

The School Board may require any student who is in possession of or under the influence of drugs at school or school-sponsored activities to: (1) undergo evaluation for drug abuse and (2) participate in a drug treatment program if recommended by the evaluator and if the student’s parent consents.

C. Required Reporting to Parents and Local Law Enforcement

The Principal shall report a violation of this policy to parents and local law enforcement as required by Policy CLA.

II. Students with Disabilities

A. Students with disabilities are subject to the provisions of Section I of this policy and may be disciplined to the same extent as a nondisabled student provided the manifestation review committee determines that the violation was not a manifestation of the student’s disability. The provisions of Policy JGDA will be followed in addition to the regular disciplinary procedures.

B. Additional authority to remove a student with a disability from school for a drug violation.

1. In addition to the authority granted in subsection A above, a student with a disability may be removed without parent consent and assigned to an interim alternative education program by school personnel for not more than forty-five (45) school days when the student knowingly possesses or uses illegal drugs, or sells or solicits the sale of a controlled substance, while at school, on school premises, or at a school function under the jurisdiction of a state or local educational agency. This option is available regardless of whether a manifestation exists. The removal should not be in excess of any removal imposed on a student without a disability for the same offense.

2. For purposes of this forty-five (45) school day removal, “illegal drugs” and “controlled substance” are defined as follows:

a. Controlled substance means a drug or other substance identified under schedules I, II, III,

IV, or V in § 202(c) of the Controlled Substances Act at 21 U.S.C. § 812(c). b. Illegal drug means a controlled substance, but does not include a controlled substance

that is legally possessed or used under the supervision of a licensed health-care

File No. JFCF


professional or that is legally possessed or used under any other authority under the Controlled Substances Act or under any other provision of federal law.

ADOPTED: July 11, 2000 REVISED: July 10, 2001 October 11, 2011 August 12, 2014 July 14, 2015 LEGAL REFERENCES: 20 U.S.C. §§ 1415(k)(1)(G)(ii), 1415(k)(7)(A), 1415(k)(7)(B). 21 U.S.C. § 812(c). Code of Virginia, 1950, as amended, §§ 18.2-247, 18.2-250, 18.2-250.1,

18.2-255.2, 22.1-277.08,

8 VAC 20-81-10.

CROSS REFERENCES: CLA Reporting Acts of Violence and Substance Abuse JGD/JGE Student Suspension/Expulsion JFC Student Conduct JFC-R Standards of Student Conduct JGDA Disciplining Students with Disabilities

File No. JGD/JGE

STUDENT SUSPENSION/EXPULSION

I. DEFINITIONS

As used in this Policy, “Alternative education program” includes night school, adult education, or another education program

designed to offer instruction to students for whom the regular program of instruction may be inappropriate.

“Destructive device” means (1) any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine, or other similar device; (2) any weapon, except a shotgun or a shotgun shell generally recognized as particularly suitable for sporting purposes, by whatever name known that will, or may be readily converted to, expel a projectile by the action of an explosive or other propellant, and that has any barrel with a bore of more than one-half inch in diameter that is homemade or was not made by a duly licensed weapon manufacturer, and fully automatic firearm, and sawed-off shotgun or sawed-off rifle as defined in Va. Code § 18.2-299 or any firearm prohibited from civilian ownership by federal law; and (3) any combination of parts either designed or intended for use in converting any device into any destructive device described herein and from which a destructive device may be readily assembled. “Destructive device” does not include any device that is not designed or redesigned for use as a weapon, or any device originally designed for use as a weapon or any device originally designed for use as a weapon and that is redesigned for use as a signaling, pyrotechnic, line-throwing, safety, or other similar device, nor shall it include any antique firearm as defined in subsection G of Va. Code § 18.2-308.2:2.

“Disruptive behavior” means a violation of school board regulations governing student conduct that

interrupts or obstructs the learning environment. “Exclusion” means a Virginia school board’s denial of school admission to a student who has been expelled

or has been placed on a long-term suspension of more than thirty calendar days by another school board or a private school, either in Virginia or another state, or for whom admission has been withdrawn by a private school in Virginia or another state.

“Expulsion” means any disciplinary action imposed by a school board or a committee thereof, as provided in

school board policy, whereby a student is not permitted to attend school within the school division and is ineligible for readmission for 365 calendar days after the date of the expulsion.

“Firearm” means (1) any weapon, including a starter gun, that will, or is designed or may readily be converted to, expel single or multiple projectiles by the action of an explosion of a combustible material; (2) the frame or receiver of any such weapon; or (3) any unloaded firearm in a closed container. “Firearm” does not include any pneumatic gun as defined in this Policy.

“Long-term suspension” means any disciplinary action whereby a student is not permitted to attend school for more than ten school days but less than 365 calendar days.

“One year” means 365 calendar days as required in federal regulations. “Pneumatic gun” means any implement, designed as a gun that will expel a BB or a pellet by action of pneumatic pressure. “Pneumatic gun” includes a paintball gun that expels by action of pneumatic pressure, plastic balls filled with paint for the purpose of marking the point of impact.

“School property” means any real property owned or leased by the School Board or any vehicle owned or leased by the School Board or operated by or on behalf of the School Board.

“Short-term suspension” means any disciplinary action whereby a student is not permitted to attend school for a period not to exceed ten school days.

“Superintendent’s designee” means a (1) trained hearing officer or (2) professional employee in the

administration offices of the school division who reports directly to the superintendent and who is not a school-based instructional or administrative employee.

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II. SUSPENSIONS AND EXPULSIONS OF STUDENTS GENERALLY

Pupils may be suspended or expelled from attendance at school for sufficient cause; however, in no case

may sufficient cause for suspension include only instances of truancy Any student for whom the division superintendent of the school division in which the student is enrolled has

received a report pursuant to Va. Code § 16.1-305.1 of an adjudication of delinquency or a conviction from an offense listed in subsection G of Va. Code § 16.1-260 may be suspended or expelled from school attendance.

The authority of teachers to remove students from their classes in certain instances of disruptive behavior

shall not be subject to this policy. III. SHORT-TERM SUSPENSIONS

A pupil may be suspended for not more than ten school days by either the school principal, any assistant principal, or, in their absence, any teacher. The principal, assistant principal, or teacher may suspend the pupil after giving the pupil oral or written notice of the charges against him/her and, if he/she denies them, an explanation of the facts as known to school personnel and an opportunity to present his/her version of what occurred. In the case of any pupil whose presence poses a continuing danger to persons or property, or whose presence is an ongoing threat of disruption, the pupil may be removed from school immediately and the notice, explanation of facts, and opportunity to present his/her version shall be given as soon as is practical thereafter.

Upon suspension of any pupil, the principal, assistant principal, or teacher responsible for such suspension shall reports the facts of the case in writing to the division superintendent or his/hersuperintendent’s designee and the parent of the pupil suspended. The division superintendent or his/her superintendent’s designee shall reviews forthwith the action taken by the principal, assistant principal, or teacher upon a petition for such review by any party in interest and confirms or disapproves such action based on an examination of the record of the pupil’s behavior.

The decision of the division superintendent or his/her superintendent’s designee may be appealed to the School Board or the School Board Disciplinary Committee thereof unless the School Board has provided by regulation that the decision of the division superintendent or his/her superintendent’s designee shall be is final.

Any oral or written notice to the parent of a student who is suspended from school attendance for not more

than ten days shall includes notification of the length of the suspension, information regarding the availability of community-based educational programs, alternative education programs or other educational options, and of the student’s right to return to regular school attendance upon the expiration of the suspension. The costs of any community-based educational program, or alternative education program or educational option, which is not a part of the educational program offered by the school division, shall be borne by the parent of the student.

IV. LONG-TERM SUSPENSION

A pupil may be suspended from attendance at school for more than ten days after written notice is provided to the pupil and his/her parent of the proposed action and the reasons therefore and of the right to a hearing before the School Board or the School Board Disciplinary Committee thereof or the superintendent or his/her designee, in accordance with regulations of the School Board. If the regulations provide for a hearing by the superintendent or his/her superintendent’s designee, the regulations shall also provide for an appeal of the decision to the full School Board. The School Board shall decide such appeal within thirty days.

If the regulations provide for a hearing by the School Board Disciplinary Committee, the regulations shall also provide that such committee may confirm or disapprove the suspension of a student. The School Board Disciplinary Committee shall be composed of at least three School Board members. If the School Board Disciplinary Committee’s decision is not unanimous, the pupil or his/her parent may appeal the committee’s decision to the full School Board. The School Board shall decide such appeal within thirty days.

The written notice of a suspension for more than ten days shall includes notification of the length of the

suspension and shall provides information concerning the availability of community-based educational, alternative education, or intervention programs. Such notice shall also states that the student is eligible to return to regular school attendance upon the expiration of the suspension or to attend an appropriate alternative education program approved by the School Board during or upon the expiration of the suspension. The costs of any community-based educational, alternative education, or intervention program that is not a part of the educational program offered by the school division

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that the student may attend during his/her suspension shall be borne by the parent of the student. Nothing herein shall be construed to prohibit the School Board from permitting or requiring students suspended pursuant to this section to attend an alternative education program provided by the School Board for the term of such suspension. V. EXPULSION

A. Generally

Pupils may be expelled from attendance at school after written notice to the pupil and his/her parent of the proposed action and the reasons therefore and of the right to a hearing before the School Board Disciplinary Committee in accordance with the regulations of the School Board.

The regulations shall provide that such committee may confirm or disapprove the expulsion of a student. The School Board Disciplinary Committee shall be is composed of at least three School Board members. If the School Board Disciplinary Committee’s decision is not unanimous, the pupil or his/her parent may appeal the committee’s decision to the full School Board. The School Board shall decide such appeal within 30 days.

The regulations shall also provide for subsequent confirmation or disapproval of the proposed expulsion by the School Board Disciplinary Committee regardless of whether the pupil has exercised the right to a hearing.

The written notice given to the pupil and his/her parent shall includes notification of the length of the expulsion and shall provides information to the parent of the student concerning the availability of community-based educational, training, and intervention programs. The notice shall also states whether or not the student is eligible to return to regular school attendance, or to attend an appropriate alternative education program approved by the School Board, or an adult education program offered by the school division, during or upon the expiration of the expulsion, and the terms or conditions of such readmission. The costs of any community-based educational, training, or intervention program that is not a part of the educational program offered by the school division that the student may attend during his/her expulsion shall be is borne by the parent of the student.

Nothing in this Policy shall be construed to prohibit the School Board from permitting or requiring students expelled pursuant to this Policy to attend an alternative education program provided by the School Board for the term of such expulsion.

If the School Board determines that the student is ineligible to return to regular school attendance or to

attend during the expulsion an alternative education program or an adult education program in the school division, the written notice shall also advises the parent of such student that the student may petition the School Board for readmission to be effective one calendar year from the date of his/her expulsion, and of the conditions, if any, under which readmission may be granted.

The School Board shall establishes, by regulation, a schedule pursuant to which such students may apply and reapply for readmission to school. Such schedule shall be is designed to ensure that any initial petition for readmission will be reviewed by the School Board Disciplinary Committee, and, if granted, would enable the student to resume school attendance one calendar year from the date of the expulsion. If the division superintendent or the School Board Disciplinary Committee denies such petition, the student may petition the School Board for review of such denial.

B. Conduct Giving Rise to Expulsion

Recommendations for expulsions for actions other than those specified below shall be are based on consideration of the following factors:

• the nature and seriousness of the conduct; • the degree of danger to the school community; • the student’s disciplinary history, including the seriousness and number of previous infractions; • the appropriateness and availability of an alternative education placement or program; the student’s

age and grade level; • the results of any mental health, substance abuse, or special education assessments; • the student’s attendance and academic records; and • other appropriate matters.

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No decision to expel a student shall be reversed on the grounds that such factors were not considered.

Nothing in this subsection shall be deemed to precludes a school board the School Board from considering any of the factors listed above as “special circumstances” for purposes of expulsions discussed in the following subsections.

Firearms The School Board shall expel from school attendance for a period of not less than one year any student

whom the school board has determined to have brought a firearm onto school property or to a school-sponsored activity as prohibited by Va. Code § 18.2-308.1, or to have possessed a firearm as defined in this policy, or a firearm muffler or firearm silencer, or a pneumatic gun as defined in this policy on school property or at a school-sponsored activity. A school administrator, pursuant to school board policy, or the school board may, however, determine, based on the facts of a particular situation, that special circumstances exist and no disciplinary action or another disciplinary action or another term of expulsion is appropriate. The School Board may promulgate guidelines for determining what constitutes special circumstances. In addition, the School Board may, by regulation, authorize the superintendent or superintendent’s designee to conduct a preliminary review of such cases to determine whether a disciplinary action other than expulsion is appropriate. Nothing in this policy shall be construed to require a student’s expulsion regardless of the facts of the particular situation.

The exemptions set out in Va. Code § 18.2-308 regarding concealed weapons shall apply, mutatis mutandis, to the provisions of this Policy. The provisions of this policy shall do not apply to persons who possess such firearm or firearms as a part of the curriculum or other programs sponsored by the schools in the school division or any organization permitted by the school to use its premises or to any law-enforcement officer while engaged in his/her duties as such.

Drug Offenses The School Board shall expel from school attendance any student whom the School Board has determined

to have brought a controlled substance, imitation controlled substance, or marijuana as defined in Va. Code § 18.2-247, or synthetic cannabinoids as defined in Va. Code § 18.2-248.1:1 onto school property or to a school-sponsored activity. The School Board may, however, determine, based on the facts of the particular case, that special circumstances exist and another disciplinary action is appropriate. In addition, the School Board may, by regulation, authorize the superintendent or the superintendent’s designee to conduct a preliminary review of such cases to determine whether a disciplinary action other than expulsion is appropriate. Nothing in this policy shall be construed to require a student’s expulsion regardless of the facts of the particular situation.

C. Procedure for the School Board Disciplinary Committee Hearing

The procedure for the School Board Disciplinary Committee hearing shall be is as follows:

• The School Board Disciplinary Committee shall determines the propriety of attendance at the hearing of persons not having a direct interest in the hearing. The hearing shall be is private unless otherwise specified by the School Board Disciplinary Committee.

• The School Board Disciplinary Committee may ask for opening statements from the principal or his/her representative and the student or his/her parent(s) (or their representative) and, at the discretion of the School Board Disciplinary Committee, may allow closing statements.

• The parties shall then present their evidence. Because the principal has the ultimate burden of proof, he/she shall presents his/her evidence first. Witnesses may be questioned by the School Board Disciplinary Committee members and by the parties (or their representative). The School Board Disciplinary Committee may, at its discretion, vary this procedure, but it shall afford full opportunity to both parties for presentation of any material or relevant evidence and shall afford the parties the right of cross-examination provided, however, that the School Board Disciplinary Committee may take the testimony of student witnesses outside the presence of the student, his/her parent(s) and their representative if the School Board Disciplinary Committee determines, in its discretion, that such action is necessary to protect the student witness.

• The parties shall produce such additional evidence as the School Board Disciplinary Committee may deem necessary. The School Board Disciplinary Committee shall be is the judge of the relevancy and materiality of the evidence.

• Exhibits offered by the parties may be received in evidence by the School Board Disciplinary Committee and, when so received, shall be are marked and made part of the record.

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• The School Board Disciplinary Committee may, by majority vote, uphold, reject or alter the

recommendations. • The School Board Disciplinary Committee shall transmits its decision, including the reasons

therefore, to the student, his/her parent(s), the principal and superintendent.

Following the decision of the School Board Disciplinary Committee or upon expiration of the appeal period, the student’s parent(s) or guardian shall be is provided with written notice that shall includes the following:

• The terms or conditions of re-admission, if any; • The duration of expulsion; • A statement declaring whether the student is eligible to return to school or attend an appropriate

alternative education program approved by the School Board or an adult education program offered by the division during or after the expulsion. If neither option applies, a statement that the student may petition the School Board for readmission after one calendar year from the date of his/her expulsion; and

• The availability of community-based educational, training and intervention programs. • The student or his/her parent(s) may appeal the School Board Disciplinary Committee’s decision to

the full School Board only if the decision of the committee is not unanimous. Otherwise the decision of the School Board Disciplinary Committee is final.

The appeal to the full School Board must be in writing and must be filed with the superintendent within five

(5) calendar days of the committee's decision. Failure to file a written appeal within the specified time will constitute a waiver of the right to an appeal. The full School Board will decide the appeal upon the record of the case within thirty (30) calendar days of the request for an appeal and communicate its decision in writing to the student and his/her parent, guardian, or other person having control or charge of the student. Such written notice shall includes any changes in: (1) the duration of the suspension; (2) the availability of community-based educational, training, and intervention programs; and/or (3) eligibility to return to school or attend an alternative education program. No statements, witnesses or evidence may be presented at this appeal unless specifically requested by the Chairman of the Board. VI. ALTERNATIVE EDUCATION PROGRAM

The School Board may require any student who has been (1) charged with an offense relating to the laws of Virginia, or with a violation of School Board policies, on weapons, alcohol or drugs, or intentional injury to another person, or with an offense that is required to be disclosed to the superintendent of the school division pursuant to Va. Code § 16.1-260.G; (2) found guilty or not innocent of an offense relating to Virginia’s laws on weapons, alcohol, or drugs, or of a crime that resulted in or could have resulted in injury to others, or of an offense that is required to be disclosed to the superintendent of the school division pursuant to Va. Code § 16.1-260.G.; (3) found to have committed a serious offense or repeated offenses in violation of School Board policies; (4) suspended pursuant to Va. Code § 22.1-277.05; or (5) expelled pursuant to Va. Code §§ 22.1-277.06, 22.1-277.07, or 22.1-277.08 or subsection B of Va. Code § 22.1-277, to attend such an alternative education program. The School Board may require such student to attend such programs regardless of where the crime occurred. The School Board may require any student who has been found to have been in possession of, or under the influence of, drugs or alcohol on a school bus, on school property, or at a school-sponsored activity in violation of School Board policies, to undergo evaluation for drug or alcohol abuse, or both, and, if recommended by the evaluator and with the consent of the student’s parent, to participate in a treatment program.

A principal (or his principal’s designee) may impose a short-term suspension, pursuant to Va. Code § 22.1-277.04, upon a student who has been charged with an offense involving intentional injury enumerated in Va. Code § 16.1-260.G, to another student in the same school pending a decision as to whether to require that such student attend an alternative education program.

As used herein, “charged” means that a petition or warrant has been filed or is pending against a pupil.

VII. REPORTING

A. Except as may otherwise be required by federal law, regulation, or jurisprudence, reports shall beare made to the division superintendent and to the principal or his/her principal’s designee on all incidents involving

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(1) the assault, or assault and battery, without bodily injury, of any person on a school bus, on

school property, or at a school-sponsored activity; (2) the assault and battery which results in a bodily injury, sexual assault, death, shooting,

stabbing, cutting, or wounding of any person, or stalking of any person as described by Va. Code § 18.2-60.3, on a school bus, on school property, or at a school-sponsored activity;

(3) any conduct involving alcohol, marijuana, synthetic cannabinoids as defined in § 18.2-248.1:1, a controlled substance, imitation controlled substance, or an anabolic steroid on a school bus, on school property, or at a school-sponsored activity, including the theft or attempted theft of student prescription medications;

(4) any threats against school personnel while on a school bus, on school property, or at a school-sponsored activity;

(5) the illegal carrying of a firearm as defined in Va. Code § 22.1-277.07 onto school property; (6) any illegal conduct involving firebombs, explosive materials or devices or hoax explosive devices, as defined in Va. Code § 18.2-85, or explosive or incendiary devices, as defined in

Va. Code § 18.2-433.1, or chemical bombs, as described in Va. Code § 18.2-87.1, on a school bus, on school property, or at a school-sponsored activity;

(7) any threats or false threats to bomb, as described in Va. Code § 18.2-83, made against school personnel or involving school property of school buses;

(8) the arrest of any student for an incident occurring on a school bus, on school property, or at a school-sponsored activity, including the charge therefore and

(9) any illegal possession of weapons, alcohol, drugs, or tobacco products.

B. The division superintendent and the principal or his/her principal’s designee may receive reports made by local law enforcement authorities on offenses, wherever committed, by students enrolled at the school if the offense

would be a felony if committed by an adult or would be a violation of the Drug Control Act, Va. Code § 54.1-3400 et seq., and occurred on a school bus, on school property, or at a school-sponsored activity, or would be an adult misdemeanor involving any incidents described in the clauses (1) through (8) of subsection VII.A. of this policy, and whether the student is released to the custody of his parent or, if 18 years of age or more, is released on bond. A superintendent who receives notification that a juvenile has committed an act that would be a crime if committed by an adult pursuant to subsection G of Va. Code § 16.1-260 shall reports such information to the principal of the school in which the juvenile is enrolled.

C. The principal or his/herprincipal’s designee shall submits a report of all incidents required to be reported

pursuant to subsection VII.A.(1-8) of this policy to the superintendent of the school division. The division superintendent shall annually reports all such incidents to the Department of Education.

In submitting reports of such incidents, principals and division superintendents shall accurately indicate any offenses, arrests, or charges as recorded by law-enforcement authorities and required to be reported by such authorities pursuant to subsection VII.B. of this policy.

D. The principal or his/her designee shall also notify notifies the parent of any student involved in an

incident required by this subsection to be reported, regardless of whether disciplinary action is taken against such student or the nature of the disciplinary action. Such notice shall relates to only the relevant student’s involvement and shall does not include information concerning other students.

E. Whenever any student commits any reportable incident as set forth in this subsection, such student shall be is required to participate in such prevention and intervention activities as deemed appropriate by the superintendent or his/her superintendent’s designee. Prevention and intervention activities shall be are identified in the localschool division drug and alcohol violence prevention plans developed pursuant to the federal Improving America’s Schools Act of 1994 (Title IV-Safe and Drug-Free Schools and Communities Act).

F. Except as may otherwise be required by federal law, regulation, or jurisprudence, a principal shall

immediately reports to the local law-enforcement agency any act enumerated in clauses (2) through (7) of subsection VII.A. of this policy that may constitute a criminal offense and may report to the local law enforcement agency any incident described in clause (2) through (7) of subsection VII.A. of this policy that may constitute a criminal offense and may report to the local law enforcement agency any incident described in clause (1) of subsection VII.A. of this policy.

In addition, except as may be prohibited by federal law, regulation, or jurisprudence, the principal shall also immediately reports any act enumerated in clauses (2) through (5) of subsection VII.A of this policy that may constitute a criminal offense to the parents of any minor student who is the specific object of

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such act. Further, the principal shall reports that the incident has been reported to local law enforcement as required by law and that the parents may contact local law enforcement for further information, if they so desire.

G. For purposes of this section, “parent” or “parents” means any parent, guardian or other person having

control or charge of a child.

VIII. RE-ADMISSION OF SUSPENDED AND/OR EXPELLED STUDENTS

Any student who has been suspended from a school of this division is not eligible to attend any other school within the division until eligible to return to his or her regular school.

Any student who has been expelled or suspended for more than thirty days from attendance at school by

a school board or a private school in this Commonwealth or in another state or for whom admission has been withdrawn by a private school in this Commonwealth or in another state may be excluded from attendance in Gloucester County Public Schools, in accordance with Policy File No. JEC (Section G)School Admission. In the case of a suspension of more than thirty days, the term of the exclusion may not exceed the duration of such suspension.

In excluding any such expelled student from school attendance, the Gloucester School Board may accept or waive any or all of any conditions for readmission imposed upon such student by the expelling school board pursuant to Va. Code § 22.1-277.06. The excluding school board shall not impose additional conditions for readmission to school.

No suspended student shall be is admitted to the regular school program until such student and his/her

parent have met with school officials to discuss improvement of the student’s behavior, unless the school principal or his/her principal’s designee determines that re-admission, without parent conference, is appropriate for the student.

If the parent fails to comply with this policy or Policy JEC School Admission, the School Board may ask the Juvenile and Domestic Relations Court to proceed against the parent for willful and unreasonable refusal to participate in efforts to improve the student’s behavior.

Upon the expiration of the exclusion period for an expulsion or a withdrawal of admission, which period the School Board, School Board Disciplinary Committee thereof, or superintendent or his/hersuperintendent’s designee, as the case may be at the relevant hearing, shall establish the student may re-petition the School Board for admission. If the petition for admission is rejected, the School Board shall identify the length of the continuing exclusion period and the subsequent date upon which such student may re-petition the School Board for admission.

The School Board may permit students excluded pursuant to this subsection to attend an alternative

education program provided by the School Board for the term of such exclusion.

IX. DISCIPLINING STUDENTS WITH DISABILITIES

Students with disabilities shall be disciplined in accordance with Policy JGDA Disciplining Students with Disabilities. ADOPTED: June 12, 1990 REVISED: July 5, 1990 July 12, 2005 July 1, 1993 April 14, 2009 February 1, 1996 June 9, 2009 July 1, 1997 August 9, 2011 December 12, 2000 July 9, 2013 July 10, 2001 August 12, 2014 July 14, 2015 LEGAL REFERENCES: 20 U.S.C. § 7151

Code of Virginia, 1950, as amended, §§ 15.2-915.4, 16.1-260, 18.2-119, 18.2-308.1, 18.2-308.7, 18.2-308.2:2, 22.1-200.1, 22.1-254, 22.1-276.01, 22.1-276.2, 22.1-277, 22.1-277.04, 22.1-277.05, 22.1-277.06, 22.1-277.07, 22.1-277.08, 22.1-277.2, 22.1-277.2:1, 22.1-279.3:1

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8 VAC 20-560-10.

CROSS REFERENCES: BCEA Disciplinary Committee

IGBH Alternative School Programs JEC School Admission JFC-R Standards of Student Conduct JFCD Weapons in School JGDA Disciplining Students with Disabilities JGDB Discipline of Students with Disabilities for Infliction of Serious Bodily Injury

File No. JHCC


COMMUNICABLE DISEASES The Gloucester County School Board recognizes the importance of protecting its students and employees from the transmission of communicable diseases which present a threat to their health and safety, while also protecting the legitimate interests and rights of students and employees with communicable diseases. In carrying out this responsibility, the The Board directs the superintendent to act in compliance with applicable law to exclude from school attendance or work in the school setting any person who has a communicable disease. Both the decision to remove the student or employee and the decision to readmit the student or to permit the employee to return to work shall be made by the superintendent based upon consultation with the local health department, the student's or employee's physician, physician assistant, nurse practitioner, and/or other medical authorities. (See see File No. JHCCA Blood Borne Contagious or Infectious Diseases). The identity of a student/employee who has a communicable disease will be is kept confidential and will be revealed only in accordance with state law. An alternative educational program should be is made available to any student whose removal pursuant to this policy is expected to result in a prolonged absence from school or where otherwise required by law. Administrative procedures concerning the exclusion of employees and students with communicable diseases will be are consistent with the requirements of law, including the policies of the Virginia Department of Education, and should reflect current medical knowledge and research. ADOPTED: November 8, 1988 REVISED: July 1, 1991 July 12, 2005 August 9, 2011 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, sections §§ 22.1-254,

22.1-271.3, 22.1-272, 32.1-36.1, 54.1-2952.2, 54.1-2957.02. CROSS REFERENCES: EBAB Possible Exposure to Viral Infections

EBBB Personnel Training—Viral Infections IGBG Homebound, Correspondence and Alternative Means of Instruction JHCCA Blood Borne Contagious or Infectious Diseases

File No. JHG (Also GEAB)


CHILD ABUSE AND NEGLECT REPORTING

Reporting Requirement Every employee of the Gloucester County School Board who, in his/her professional or official capacity, has reason to suspect that a child is an abused or neglected child, in compliance with the Code of Virginia § 63.2-1509 et seq. shall immediately report the matter to:

1. the local department of social services where the child resides or where the abuse or neglect is believed to have occurred; or,

2. to the Virginia Department of Social Services’ toll-free child abuse and neglect hotline; or, 3. to the person in charge of the school or department, or his designee, who shall make the

report forthwith to the local or state agency. The person making the report to the local or state agency must notify the person making the initial report when the report of suspected abuse or neglect is made to the local or state agency, and of the name of the individual receiving the report, and must forward any communication resulting from the report, including any information about any actions taken regarding the report, to the person who made the initial report..

Notice of Reporting Requirement

The school board shall post in each school a notice that: (i) any teacher or other person employed there who has reason to suspect that a child is an

abused or neglected child, including any child who may be abandoned, is required to report such suspected cases of child abuse or neglect to local or state social services agencies or the person in charge of the relevant school or his designee; and

(ii) all persons required to report cases of suspected child abuse or neglect are immune from civil or criminal liability or administrative penalty or sanction on account of such reports unless such person has acted in bad faith or with malicious purpose. The notice shall also include the Virginia Department of Social Services' toll-free child abuse and neglect hotline.

Complaints of Abuse and Neglect Against School Personnel

The school board and the local department of social services have adopted a written interagency agreement as a protocol for investigating child abuse and neglect reports, including reports of sexual abuse of a student. The interagency agreement is based on recommended procedures for conducting investigations developed by the Departments of Education and Social Services. ADOPTED: April 12, 2005 REVISED: August 12, 2008 August 14, 2012 August 12, 2014 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-291.3, 63.2-1509. 22.1-253.13:7.A, 63.2-1511. CROSS REFERENCES: JFHA/GBA Harassment and Retaliation GBLA Third Party Complaints Against Employees

File: JJAC

STUDENT-ATHLETE CONCUSSIONS DURING EXTRACURRICULAR ACTIVITIES

Gloucester County Public Schools desires the safe return to activity for all student-athletes participating in extracurricular physical activities following an injury, but particularly after a concussion. The goal of this policy is to ensure (i) that coaches, school staff, volunteers, student-athletes, and their parents or guardian are aware of the short-term and long term effects of concussions; (ii) that concussed student-athletes are identified, removed from play immediately, and referred appropriately; and (iii) that concussed student-athletes are returned to play only after receiving appropriate medical care, given adequate time to heal, and are symptom free. Definitions Concussion: a brain injury that is characterized by an onset of impairment of cognitive and/or physical functioning, and is caused by a blow to the head, face or neck, or a blow to the body that causes a sudden jarring of the head (i.e., a helmet to the head, being knocked to the ground). A concussion can occur with or without a loss of consciousness, and proper management is essential to the immediate safety and long-term future of the injured individual. Licensed Health Care Provider: a physician, physician assistant, osteopath or athletic trainer licensed by the Virginia Board of Medicine; a neuropsychologist licensed by the Board of Psychology; or a nurse practitioner licensed by the Virginia State Board of Nursing. Return to Learn: instructional modifications that support a controlled, progressive increase in cognitive activities while the student recovers from a brain injury allowing the student-athlete to participate in classroom activities and learn without worsening symptoms and potentially delaying healing.to participate and engage in academic activities. Return to Play: to participate in a non-medically supervised practice, game, or athletic competition. I. Gloucester County Public Schools Concussion Management Team

a. The Gloucester County Public Schools Concussion Management Team (“CMT”) shall be appointed by

the Superintendent of Schools and shall consist of a school administrator, an athletic administrator, a licensed health care provider, a coach, a parent or guardian of a student-athlete, and any such other person the Superintendent determines will assist the CMT in its actions.

b. The CMT shall provide concussion training materials for school personnel, volunteers, student-athletes, and parents of student-athletes. Those materials may address the proper fitting and maintenance of helmets. The CMT shall also develop concussion reporting, management, and review protocols for the school division. The Athletic Director of each school shall maintain a record of all incidents where a student-athlete has been removed from a game, competition, or practice because he or she has been suspected of sustaining a concussion.

c. The CMT shall evaluate the division’s training materials, concussion reporting, management, and review protocols annually.

II. Required Concussion Training for School Personnel and Volunteers a. Every Coach, Assistant Coach, School Staff, Adult Volunteer, or other person serving in a coaching or

advisory role over student-athletes during games, competitions, or practices shall receive training in the signs and symptoms of sports-related concussions, strategies to reduce the risk of concussions, how to seek proper medical treatment for concussions, and the process by which a concussed student-athlete may safely return to practice or competition. Each school’s Athletic Director shall maintain a written record of the names and dates of completion for all persons completing the school’s concussion training.

b. Each school shall ensure that no person is allowed to coach or advise a student-athlete in any practice, game, or competition who has not completed the school’s concussion training within the previous twelve months.

III. Required Training for Student-Athletes and Parent/Guardian a. Prior to participating in any extracurricular physical activity, each student-athlete and the student-

athlete's parent or guardian shall review concussion training materials provided by the CMT, and sign a

File: JJAC

statement acknowledging receipt of such information. The concussion policy and guidelines will also be presented at each pre-season parent meeting. The concussion training materials shall describe the short-and long-term health effects of concussions.

b. The signed statements acknowledging the receipt of concussion training materials shall be valid for one

calendar year and will satisfy the concussion training requirements for all of a student-athlete’s extracurricular physical activities for a calendar year.

IV. Removal from Extracurricular Physical Activities

a. A student-athlete suspected by a student-athlete's coach, athletic trainer, or team physician of

sustaining a concussion or brain injury in a practice, game, or competition shall be removed from the activity immediately, evaluated, and if necessary referred for further treatment. A student-athlete who has been removed from play, evaluated, and suspected to have sustained a concussion shall not return to play that same day.

b. In determining whether a student-athlete removed from play is suspected of having sustained a concussion, an appropriate licensed health care provider or other properly trained individual, shall evaluate the student-athlete at the time of removal utilizing a standardized concussion sideline assessment instrument (e.g., Sideline Concussion Assessment Tool (SCAT-II, SCAT III, ChildSCAT3), the Standardized Assessment of Concussion (SAC), or the Balance Error Scoring System (BESS)).

c. The determination of whether a student-athlete removed from play is suspected of having sustained a concussion shall be the sole determination of the licensed health care provider or other properly trained individual conducting the concussion sideline assessment. Such determination is final and may not be overruled by another licensed health care provider or other properly trained individual, coach, assistant coach, school staff, or other person serving in a coaching or advisory role, the student-athlete, or the parent or guardian of the student-athlete.

d. The coach of a student-athlete or the certified athletic trainer may elect not to return the student-athlete to play, even if after the concussion sideline assessment it is determined that the student-athlete is no longer suspected of having sustained a concussion.

V. Return To Play Protocol a. No student-athlete shall be allowed to return to extracurricular physical activities, which includes the

student-athlete’s practices, games, or competitions, until the student presents a written medical release from a licensed health care provider. The written medical release shall certify that (i) the provider is aware of the current medical guidance on concussion evaluation and management; (ii) the student-athlete no longer exhibits signs symptoms or behaviors consistent with a concussion at rest or with exertion; and (iii) that the student-athlete has successfully completed a progressive return to sports participation program. The length of progressive return to sports participation program shall be determined by a licensed health care provider.

b. The coach of a student-athlete may elect not to allow a student-athlete to return to extracurricular physical activities, even after the production of written medical release from a licensed health care provider, if the coach observes signs and symptoms of sports-related concussions. If the student-athlete’s coach makes such a decision, the coach shall communicate the observations and concerns to the student-athlete’s parent or guardian of the decision not to allow such student-athlete to return to extracurricular physical activities.

VI. Return to Learn Protocol

a. School personnel shall be alert to cognitive and academic issues that may be experienced by a student-athlete who has suffered a concussion or other head injury, including (i) difficulty with concentration, organization, and long-term and short-term memory; (ii) sensitivity to bright lights and sounds; and (iii) short-term problems with speech and language, reasoning, planning, and problem solving.

b. School personnel shall accommodate the gradual return to full participation in academic activities by a student-athlete who has suffered a concussion or other head injury as appropriate, based on the recommendation of the student-athlete's licensed health care provider as to the appropriate amount of time that such student-athlete needs to be away from the classroom.

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VII. Helmet Replacement and Reconditioning

a. All helmets used in school physical activities must conform to the National Operations Committee on

Standards for Athletic Equipment (NOCSAE) and be certified as conforming by the manufacturer at the time of purchase.

b. Reconditioned helmets that have been purchased must be recertified as conforming to the NOCSAE by the reconditioner.

VIII. Athletic Activities Conducted by Non-School Organizations on School Property The school division may provide this policy and the Board of Education’s Guidelines for Policies on Concussions in Student-Athletes to organizations sponsoring athletic activity for student-athletes on school property. The school division does not enforce compliance with the policy or Guidelines by such organizations.

ADOPTED: July 12, 2011

REVISED: July 8, 2014 July 14, 2015 LEGAL REFERENCE: Code of Virginia, 1950, as amended, §22.1-271.5 CROSS REFERENCES: KG Community Use of School Facilities KGB Public Conduct on School Property

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STUDENT RECORDS Generally

The Gloucester County School Board maintains accurate and complete records for every student enrolled in the public schools in accordance with all federal and state laws.

The superintendent and/or his designee(s) is responsible for the collection of data, record maintenance and security, access to, and use of records, confidentiality of personally identifiable information, and dissemination of information from records, and destruction of records, including the destruction of personally identifiable information regarding a student with a disability at the request of the parents. The superintendent also provides for notification of all school division personnel of policy and procedures for management of education records and notification of parents and students of their rights regarding student records, including the right to obtain, upon request, a copy of this policy. Definitions

For the purposes of this policy, Gloucester County Public Schools uses the following definitions: Authorized representative – any entity or individual designated by a state or local educational

authority or an agency headed by an official listed in 34 CFR § 99.31(a)(3) to conduct, with respect to federal- or state-supported education programs, any audit or evaluation, or any compliance or enforcement activity in connection with federal legal requirements that relate to these programs.

Directory information - information contained in a student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. Directory information may include information such as the student’s name, address, telephone listing, electronic mail address, photograph, date and place of birth, major field of study, grade level, enrollment status, dates of attendance, participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees, honors, and awards received, and the most recent educational institution attended. Directory information may not include the student’s social security number. Directory information may include a student identification number or other unique personal identifier used by a student for accessing or communicating in electronic systems if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a personal identification number, password, or other factor known or possessed only by the authorized user or a student ID number or other unique personal identifier that is displayed on a student ID badge, if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity such as a PIN or password or other factor known or possessed only by the authorized user.)

Early childhood education program – a Head Start program or an Early Head Start program, a state licensed or regulated child care program, or a program that serves children from birth through age six that addresses the children’s cognitive, social, emotional, and physical development and is a state prekindergarten program, a program under section 619 or Part C of the Individuals with Disabilities Education Act, or a program operated by a local educational agency.

Education program - any program that is principally engaged in the provision of education, including, but not limited to, early childhood education, elementary and secondary education, postsecondary education, special education, job training, career and technical education, and adult education, and any program that is administered by an educational agency or institution.

Education records - any information recorded in any way including handwriting, print, computer media, video or audiotape, film, microfilm, and microfiche maintained by the Gloucester County School Board or an agent of the school division which contains information directly related to a student, except

• records that are kept in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to another person except a temporary substitute for the maker of the record;

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• records created and maintained for law enforcement purposes by the Gloucester County School Board’s law enforcement unit, if any. A law enforcement unit is any individual, office, department, or division of the school division that is authorized to enforce any local, state, or federal law, refer enforcement matters to appropriate authorities or maintain the physical security and safety of the school division;

• in the case of persons who are employed by the Gloucester County School Board but who are not in attendance at a school in the division, records made and maintained in the normal course of business which relate exclusively to the person in his capacity as an employee;

• records created or received after an individual is no longer in attendance and that are not directly related to the individual’s attendance as a student;

• grades on peer-graded papers before they are collected and recorded by a teacher; and • any electronic information, such as email, even if it contains personally identifiable information

regarding a student, unless a printed copy of the electronic information is placed in the student’s file or is stored electronically under an individual student’s name on a permanent and secure basis for the purpose of being maintained as an educational record. For purposes of this policy, electronic information that exists on a back-up server, a temporary archiving system, or on a temporary basis on a computer is not an education record and is not considered as being maintained.

Eligible student - a student who has reached age 18.

Parent - a parent of a student, including a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian. Student - any person who is or has been in attendance at Gloucester County Public Schools regarding whom the school division maintains education records or personally identifiable information.

Dissemination and Maintenance of Records About Court Proceedings

Adjudications The superintendent shall disseminate the notice or information regarding an adjudication of

delinquency or conviction for an offense listed in Va. Code § 16.1-260.G. contained in a notice received pursuant to Va. Code § 16.1-305.1 to school personnel responsible for the management of student records and to other relevant school personnel, including, but not limited to, the principal of the school in which the student is enrolled. The principal shall further disseminate such information to licensed instructional personnel and other school personnel who (1) provide direct educational and support services to the student and (2) have a legitimate educational interest in such information.

A parent, guardian, or other person having control or charge of a student, and, with consent of a

parent or in compliance with a court order, the court in which the disposition was rendered, shall be notified in writing of any disciplinary action taken with regard to any incident upon which the adjudication of delinquency or conviction for an offense listed in subsection G of Va. Code § 16.1-260 was based and the reasons therefore. The parent or guardian shall also be notified of his or her right to review, and to request an amendment of, the student's scholastic record.

Every notice of adjudication of delinquency or conviction for an offense listed in subsection G of Va. Code § 16.1-260 received by a superintendent, and information contained in the notice, which is not a disciplinary record as defined in Board of Education regulations, shall be maintained by him/her and by any others to whom he/she disseminates it, separately from all other records concerning the student. However, if the school administrators or the school board takes disciplinary action against a student based upon an incident which formed the basis for the adjudication of delinquency or conviction for an offense listed in subsection G of Va. Code § 16.1-260, the notice shall become a part of the student's disciplinary record.

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Petitions and Reports

The superintendent shall not disclose information contained in or derived from a notice of petition received pursuant to Va. Code § 16.1-260 or report received pursuant to Va. Code § 66-25.2:1 except as follows:

• if the juvenile is not enrolled as a student in a public school in the division to which the notice was given, the superintendent shall promptly so notify the intake officer of the juvenile court in which the petition or report was filed or the Director of the Department which sent the report and may forward the notice of petition to the superintendent of the division in which the juvenile is enrolled, if known;

• prior to receipt of the notice of disposition in accordance with Va. Code § 16.1-305.1, the superintendent may disclose the fact of the filing of the petition and the nature of the offense to the principal of the school in which the student is enrolled if the superintendent believes that disclosure to school personnel is necessary to ensure the physical safety of the student, other students or school personnel within the division. The principal may further disseminate the information regarding a petition, after the student has been taken into custody, whether or not the child has been released, only to those students and school personnel having direct contact with the student and need of the information to ensure physical safety or the appropriate educational placement or other educational services.

If the superintendent believes that disclosure of information regarding a report received pursuant

to Va. Code § 66-25.2:1 to school personnel is necessary to ensure the physical safety of the student, other students, or school personnel, he may disclose the information to the principal of the school in which the student is enrolled. The principal may further disseminate the information regarding such report only to school personnel as necessary to protect the student, the subject or subjects of the danger, other students, or school personnel. Annual Notification

The school division annually notifies parents and eligible students of their rights under the Family Educational Rights and Privacy Act (FERPA) including:

• the right to inspect and review the student’s educational records and the procedure for

exercising this right; • the right to request amendment of the student’s educational records that the parent believes

to be inaccurate, misleading or in violation of the student’s privacy rights and the procedure for exercising this right;

• the right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent;

• the type of information designated as directory information and the right to opt out of release of directory information;

• that the school division releases records to other institutions that have requested the records and in which the students seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student’s enrollment or transfer;

• the right to opt out of the release of the student’s name, address, and phone number to military recruiters or institutions of higher education that request such information;

• a specification of the criteria for determining who constitutes a school official and what constitutes a legitimate educational interest; and,

• the right to file complaints with the Family Policy Compliance Office in the United States Department of Education concerning the school division’s alleged failure to comply with FERPA.

Procedure to Inspect Education Records

Parents of students or eligible students may inspect and review the student's education records

within a reasonable period of time, which shall not exceed 45 days, and before any meeting regarding an

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IEP or hearing involving a student with a disability. Further, parents shall have the right to a response from the school division to reasonable requests for explanations and interpretations of the education record.

Parents or eligible students should submit to the student's school principal a written request which identifies as precisely as possible the record or records he or she wishes to inspect.

The principal (or appropriate school official) will make the needed arrangements for access as promptly as possible and notify the parent or eligible student of the time and place where the records may be inspected.

When a record contains information about students other than a parent's child or the eligible student, the parent or eligible student may not inspect and review the portion of the record which pertains to other students.

Copies of Education Records

Gloucester County Public Schools will not provide a parent or eligible student a copy of the student's education record unless failure to do so would effectively prevent the parent or eligible student from exercising the right to inspect and review the records.

Military parents with valid military identification may request a copy of their child’s records when

withdrawing a student for the purpose of relocation. A statement of intent to enroll the student in another educational setting must accompany the request for copies. Transcripts and/or other records delivered to parents will be marked unofficial. Fees for Copies of Records

The fee for copies will be 7¢ per page. The actual cost of copying time and postage will be charged. Gloucester County Public Schools does not charge for search and retrieval of the records. Gloucester County Public Schools does not charge a fee for copying an Individualized Education Plan (IEP) or for a copy of the verbatim record of a hearing conducted in accordance with the State Board of Education's Regulations Governing Special Education Programs for Children with Disabilities in Virginia.

Types, Locations, and Custodians of Education Records

Gloucester County Public Schools shall provide a list of the types and locations of education records collected, maintained, or used by the school division, when requested by parents.

Disclosure of Education Records

Gloucester County Public Schools shall disclose education records or personally identifiable

information contained therein only with the written consent of the parent or eligible student except as authorized by law. Exceptions which permit the school division to disclose education record information without consent include the following. 1. To school officials who have a legitimate educational interest in the records.

A school official is:

• A person employed by the School Board. • A person appointed or elected to the School Board. • A person employed by or under contract to the School Board to perform a special task, such

as an attorney, auditor, medical consultant, or therapist. • A contractor, consultant, volunteer, or other party to whom the school division has outsourced

services or functions for which the school division would otherwise use employees and who is under the direct control of the school division with respect to the use and maintenance of education records.

A school official has a legitimate educational interest if the official is: • Performing a task that is specified in his or her position description or by a contract agreement.

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• Performing a task related to a student's education. • Performing a task related to the discipline of a student. • Providing a service or benefit relating to the student or student's family, such as health care,

counseling, job placement, or financial aid. 2. To officials of another school, school system, or institution of postsecondary education where the

student seeks or intends to enroll or where the student is already enrolled so long as the disclosure is for purposes related to the student’s enrollment or transfer. If records or information are released under this provision, the student’s parents will be notified of the release, receive a copy of the record(s), if they so desire, and have an opportunity for a hearing to challenge the content of the record.

3. To certain officials of the U.S. Department of Education, the United States Attorney General, the

Comptroller General, and state educational authorities, in connection with certain state or federally supported education programs and in accordance with applicable federal regulations.

4. In connection with a student's request for or receipt of financial aid as necessary to determine the

eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid. 5. For the purpose of furthering the ability of the juvenile justice system to effectively serve the pupil

prior to adjudication. The principal or his designee may disclose identifying information from a pupil's scholastic record to state or local law-enforcement or correctional personnel, including a law-enforcement officer, probation officer, parole officer or administrator, or a member of a parole board, seeking information in the course of his duties; an officer or employee of a county or city agency responsible for protective services to children, as to a pupil referred to that agency as a minor requiring investigation or supervision by that agency; attorneys for the Commonwealth, court services units, juvenile detention centers or group homes, mental and medical health agencies, state and local children and family service agencies, and the Department of Juvenile Justice and to the staff of such agencies. Prior to disclosure of any such scholastic records, the persons to whom the records are to be disclosed shall certify in writing to the principal or his designee that the information will not be disclosed to any other party, except as provided under state law, without the prior written consent of the parent of the pupil or by such pupil if the pupil is eighteen years of age or older.

6. To organizations conducting studies for, or on behalf of, educational agencies or institutions to

develop, validate or administer predictive tests; administer student aid programs; or improve instruction. The studies must be conducted in a manner that does not permit personal identification of parents and students by individuals other than representatives of the organization that have legitimate interests in the information. The information must be destroyed when it is no longer needed for the purposes for which the study was conducted. The School Board must enter into a written agreement with the organization conducting the study which:

• specifies the purpose, scope, and duration of the study or studies and the information to be disclosed;

• requires the organization to use personally identifiable information from education records only to meet the purpose or purposes of the study stated in the written agreement;

• requires the organization to conduct the study in a manner that does not permit personal identification of parents and students by anyone other than representatives of the organization with legitimate interests; and

• requires the organization to destroy all personally identifiable information when the information is no longer needed for the purposes for which the study was conducted and specifies the time period in which the information must be destroyed.

7. To accrediting organizations to carry out their functions.

8. To parents of an eligible student who claim the student as a dependent for income tax purposes.

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9. To the entities or persons designated in judicial orders or subpoenas as specified in FERPA. 10. To appropriate parties in connection with an emergency if knowledge of the information is

necessary to protect the health or safety of the student or other individuals. If the school division releases information in connection with an emergency, it will record the following information:

• the articulable and significant threat to the health or safety of a student or other individuals

that formed the basis for the disclosure; and, • the parties to whom the division disclosed the information.

11. To an agency caseworker or other representative of a state or local child welfare agency or tribal

organization who has the right to access a student’s case plan when such agency or organization is legally responsible for the care and protection of the student.

12. Directory information so designated by the school division.

13. When the disclosure concerns sex offenders and other individuals required to register under

section 170101 of the Violent Crime Control and Law Enforcement Act of 1994, 42 U.S.C. § 14071, and the information was provided to the division under 42 U.S.C. § 14071 and applicable

federal guidelines. The school division will use reasonable methods to identify and authenticate the identity of parents, students, school officials, and any other parties to whom it discloses personally identifiable information from education records. Unauthorized Disclosure of Electronic Records

In cases in which electronic records containing personally identifiable information are reasonably believed to have been disclosed in violation federal or state law applicable to such information, the school division shall notify, as soon as practicable, the parent of any student affected by such disclosure, except as otherwise provided in Va. Code §§ 32.1-127.1:05 or 18.2-186.6. Such notification shall include the (i) date, estimated date, or date range of the disclosure; (ii) type of information that was or is reasonably believed to have been disclosed; and (iii) remedial measures taken or planned in response to the disclosure. Disclosure to Federal Agencies Notwithstanding any other provision of law or policy, no member or employee of the Gloucester County School Board will transmit personally identifiable information, as that term is defined in FERPA and related regulations, from a student's record to a federal government agency or an authorized representative of such agency except as required by federal law or regulation. Disclosure of Information Relating to Home Instructed Students

Neither the superintendent nor the School Board shall disclose to the Department of Education or any other person or entity outside of the local school division information that is provided by a parent or student to satisfy the requirements of Policy LBD Home Instruction or subdivision B 1 of Va. Code § 22.1-254. Nothing in this policy prohibits the superintendent from notifying the Superintendent of Public Instruction of the number of students in the school division receiving home instruction. Audit or Evaluation of Education Programs

Authorized representatives of the Comptroller General of the United States, the Attorney General of the United States, the federal Secretary of Education, and state and local educational authorities may have access to education records in connection with an audit or evaluation of federal- or state- supported

http://lis.virginia.gov/cgi-bin/legp604.exe?000+cod+32.1-127.1C05

http://lis.virginia.gov/cgi-bin/legp604.exe?000+cod+18.2-186.6



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education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs.

Any authorized representative other than an employee must be designated by a written agreement which

• designates the individual or entity as an authorized representative; • specifies the personally identifiable information to be disclosed, specifies that the purposes for

which the personally identifiable information is disclosed to the authorized representative is to carry out an audit or evaluation of federal- or state-supported education programs, or to enforce or comply with federal legal requirements that relate to those programs; and specifies a description of the activity with sufficient specificity to make clear that the work falls within the exception of 34 CFR § 99.31(a)(3) including a description of how the personally identifiable information will be used;

• requires the authorized representative to destroy personally identifiable information when the information is no longer needed for the purpose specified;

• specifies the time period in which the information must be destroyed; and • establishes policies and procedures, consistent with FERPA and other federal and state

confidentiality and privacy provisions, to protect personally identifiable information from further disclosure and unauthorized use, including limiting use of personally identifiable information to

• only authorized representatives with legitimate interests in the audit or evaluation of a federal- or state-supported education program or for compliance or enforcement of federal legal requirements related to such programs.

Military Recruiters and Institutions of Higher Learning

Gloucester County Public Schools will provide, on request made by military recruiters or an institution of higher education, access to secondary school students’ names, addresses, telephone listings.

A secondary school student or the parent of the student may request that the student's name,

address, and telephone listing not be released without prior written parental consent. The school division will notify parents of the option to make a request and will comply with any request.

The school division will provide military recruiters the same access to secondary school students as

is provided generally to post-secondary educational institutions or to prospective employers of those students. Record of Disclosure

Gloucester County Public Schools maintains a record, kept with the education records of each student, indicating all individuals (except school officials who have a legitimate educational interest in the records), agencies, or organizations which request or obtain access to a student’s education records. The record will indicate specifically the legitimate interest the party had in obtaining the information. The record of access will be available only to parents, to the school official and his assistants who are responsible for the custody of such records, and to persons or organizations which audit the operation of the system.

The requirements related to records of disclosure stated above do not apply to disclosures made pursuant to an ex parte order issued by a court at the request of the United States Attorney General (or any Federal officer or employee, in a position not lower than an Assistant Attorney General, designated by the Attorney General) seeking to collect education records relevant to an authorized investigation or prosecution of international terrorism as defined in 18 U.S.C. § 2331 or other acts listed in 18 U.S.C. § 2332b(g)(5)(B).

Personal information will only be transferred to a third party on the condition that such party will not permit any other party to have access to such information without the written consent of the parents of the student. If a third party permits access to information, or fails to destroy information, the division will not permit access to information from education records to that third party for a period of at least five years.

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Directory Information

Gloucester County Public Schools notifies parents and eligible students at the beginning of each school year what information, if any, the it has designated as directory information, the right to refuse to let the division designate any or all of such information as directory information, and the period of time to notify the division, in writing, that he or she does not want any or all of those types of information designated as directory information. The notice may specify that disclosure of directory information will be limited to specific parties, for specific purposes, or both. If the School Board specifies that disclosure of directory information will be so limited, the disclosures of directory information will be limited to those specified in the public notice.

Parents and eligible students may not use the right to opt out of directory information disclosures

to 1) prevent disclosure of the student’s name, identifier, or institutional email address in a class in which the student is enrolled; or 2) prevent an educational agency or institution from requiring the student to wear, to display publicly, or to disclose a student ID card or badge that exhibits information designated as directory information and that has been properly designated as directory information.

Gloucester County Public Schools directory information may include the name, gender, address, telephone listing, date and place of birth of students, the student’s major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees or awards received by students and photographs. Gloucester County Public Schools may designate and release information designated as directory information provided public notice of the categories of information to be disclosed has been given and a reasonable period of time after notice has been allowed for parents and eligible student to object to disclosure. After notice for disclosure, if Gloucester County Public Schools does not receive a request for non-disclosure from a parent or eligible student within fifteen (15) administrative days, Gloucester County Public Schools may disclose directory information. Gloucester County Public Schools is not required to maintain a record of the disclosure of directory information. Correction of Education Records

The procedures for the amendment of records that a parent or eligible student believes to be inaccurate are as follows. 1. Parents or the eligible student must request in writing that Gloucester County Public Schools

amend a record. In so doing, they should identify the part of the record they want changed and specify why they believe it is inaccurate, misleading or in violation of the student's privacy or other rights.

2. Gloucester County Public Schools shall decide whether to amend the record in accordance with the request within a reasonable period of time. If it decides not to comply, the school division shall notify the parents or eligible student of the decision and advise them of their right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's rights.

3. Upon request, Gloucester County Public Schools shall arrange for a hearing, and notify the parents or eligible student, reasonably in advance, of the date, place, and time of the hearing. The hearing shall be held within a reasonable period of time after the request.

4. The parent or eligible student may, at his or her own expense, be assisted or represented by one or more individuals of his or her own choice, including an attorney.

5. The hearing shall be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be an official of the school division. The parents or eligible student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records in accordance with FERPA. 6. Gloucester County Public Schools shall prepare a written decision which will include a summary of the evidence presented and the reasons for the decision within a reasonable period of time

after the hearing. The decision will be based solely on the evidence presented at the hearing. 7. If Gloucester County Public Schools decides that the information is inaccurate, misleading, or in violation of the student's right of privacy, it shall amend (including expungement) the record and notify the parents or eligible student, in writing, that the record has been amended.

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8. If Gloucester County Public Schools decides that the challenged information is not inaccurate, misleading, or in violation of the student's right of privacy, it will notify the parents or eligible student that they have a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision. The statement will be maintained as part of the student's education records as long as the contested portion is maintained and disclosed whenever the school division discloses the portion of the record to which the statement relates.

High School Credit-Bearing Courses Taken in Middle School

For any high school credit-bearing course taken in middle school, parents may request that grades be omitted from the student's transcript and the student not earn high school credit for the course. The School Board specifies, by regulation, the deadline and procedure for making such a request. Notice of this provision is provided to parents. Confidentiality of HIV and Drug and Alcohol Treatment Records

Gloucester County Public Schools complies with the confidentiality requirements of Va. Code § 32.1-36.1 providing for the confidentiality of records related to any test for Human Immunodeficiency Virus (HIV). In addition, the school division maintains confidentiality of drug and alcohol treatment records as required by federal and state law.

ADOPTED: November 11, 1986

REVISED: July 1, 1991 July 15, 1998 September 10, 2002 October 10, 2006 August 14, 2007 August 12, 2008 April 14, 2009 January 10, 2012 June 12, 2012 January 8, 2013 December 10, 2013 August 12, 2014 November 11, 2014 July 14, 2015

LEGAL REFERENCES: 18 U.S.C. §§ 2331, 2332b. 20 U.S.C. §§ 1232(g), 7908. 42 U.S.C. § 290dd-2. 34 C.F.R. 99.3, 99.7, 99.10, 99.20, 99.21, 99.22, 99.31, 99.32, 99.33, 99.34, 99.35, 99.36, 99.37

Code of Virginia, as amended, §§ 2.2-3704, 2.2-3804, 16.1-260, 16.1-305.1, 16.1-305.2, 22.1-254.1, 22.1-287, 22.1-287.01, 22.1-287.02, 22.1-288, 22.1-288.1, 22.1-288.2, 22.1-289, 23-2.1:3, 32.1-36.1.

8 VAC 20-131-90. 8 VAC 20-720-130

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CROSS REFERENCES: IJ Guidance and Counseling Program JEC School Admission JEC-R School Admission JECA Admission of Homeless Children JFC Student Conduct JGD/JGE Student Suspension/Expulsion JGDA Disciplining Students with Disabilities JHCB Student Immunizations JHCD Administering Medicines to Students KBA-R Requests for Information KBC Media Relations KNB Reports of Missing Children KP Parental Rights and Responsibilities LBD Home Instruction LEB Advanced/Alternative Courses for Credit

File No. JOH (Also GEA)

ACCEPTANCE OF ELECTRONIC SIGNATURES AND RECORDS Policy Statement Electronic or digital signatures can take many forms and can be created using many different types of technology. The authenticity and reliability of electronic signatures relating to transactions are dependent on the accompanying processes, supplemental records and the overall context in which records are created, transferred, and signed. The Gloucester County School Board adopts the following policy with respect to the use of electronic records and signatures in connection with its communications with parents, guardians, or other persons having control over a child enrolled in this division. Definitions “Attribution” – An electronic record or electronic signature is attributable to a person if it was the act of the person. The act of the person may be shown in any manner, including a showing of the efficacy of any security procedure applied to determine the person to which the electronic record or electronic signature was attributable. “Electronic Signature”- An electronic sound, symbol or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record. “Electronic Record” – Any record created, generated, sent, communicated, received or stored by electronic means. Applicability This policy applies to parents, guardians, and other persons having control or charge of a child enrolled in the division; and also to individuals affiliated with the division, whether paid or unpaid, including but not limited to teachers, administrators, staff, students, affiliates, and volunteers. Electronic Records Electronic records created or received by the division shall be appropriately attributed to the individual(s) responsible for their creation and/or authorization or approval. The division shall utilize available technology to implement reliable methods for generating and managing electronic records. Any electronic record filed with or issued by the division may be given full force and effect of a paper communication if the following conditions are satisfied:

1. The communication is an electronic filing or recording and the Gloucester County School Board agrees to accept or send such communication electronically; and

2. If a signature is required on the record or communication by any statute, rule or other applicable law or School Board policy, the electronic signature must conform to the requirements set forth in this policy governing the use of electronic signatures.

Electronic Signatures An electronic signature may be used if the law requires a signature unless there is a specific statute, regulation, or policy that requires records to be signed in non- electronic form. The issuance and/or acceptance of an electronic signature by the School Board may be permitted in accordance with the provisions of this policy and all applicable state and federal law. If permitted, such electronic signature shall have the full force and effect of a manual signature only if the electronic signature satisfies all of the following requirements:

1. The electronic signature identifies the individual signing the document by his/her name and title; 2. The identity of the individual signing with an electronic signature is capable of being validated through the use of an audit trail;

File No. JOH (Also GEA)


3. The electronic signature and the document to which it is affixed cannot be altered once the electronic signature has been affixed; 4. The electronic signature conforms to all other provisions of this policy.

Acceptance, Use and Issuance of Electronic Records and Signatures The School Board shall maintain an electronic recordkeeping system that can receive, store, and reproduce electronic records and signatures relating to communications and transactions in their original form. Such system should include security procedures whereby the School Board can (a) verify the attribution of a signature to a specific individual, (b) detect changes or errors in the information contained in a record submitted electronically, (c) protect and prevent access, alteration, manipulation or use by an unauthorized person, and (d) provide for nonrepudiation through strong and substantial evidence that will make it difficult for the signer to claim that the electronic representation is not valid. The School Board shall ensure that all electronic records and signatures are capable of being accurately reproduced for later reference and retained until such time as all legally mandated retention requirements are satisfied. The School Board shall maintain a secure hard copy log of the PIN/password or actual signature of any individual authorized to provide an electronic signature in connection with School Board business. The School Board may receive and accept as original, electronic records and signatures so long as the communication, on its face, appears to be authentic.

ADOPTED: August 12, 2014 REVISED: July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-79 (3)(G) 22.1-79.3, 59.1-479 et

seq. CROSS REFERENCE: JO Student Records

File No. KFB

ADMINISTRATION OF SURVEYS AND QUESTIONNAIRES I. Definitions

Instructional material: the term "instructional material" means instructional content that is provided

to a student, regardless of its format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or academic assessments.

Invasive physical examination: the term "invasive physical examination" means any medical

examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.

Parent: the term "parent" includes a legal guardian or other person standing in loco parentis (such

as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child).

Personal information: the term "personal information" means individually identifiable information including:

• a student or parent's first and last name; • a home or other physical address (including street name and the name of the city or

town); • a telephone number; or • a Social Security identification number.

Survey: the term “survey” includes an evaluation.

II.I. Instructional Materials and Surveys

A. Inspection of Instructional Materials All instructional materials, including teacher's manuals, films, tapes, or other supplementary

material used as part of the educational curriculum for a student or used in connection with any survey, analysis, or evaluation as part of any federally funded program available for inspection by the parents or guardians of the student in accordance with Policy KBA Requests for Information.

B. Participation in Surveys and Evaluations No student is required, as part of any federally funded program, to submit to a survey, analysis, or

evaluation that reveals information concerning: (1) political affiliations or beliefs of the student or the student's parent, (2) mental or psychological problems of the student or the student's family, (3) sex behavior or attitudes, (4) illegal, anti-social, self-incriminating, or demeaning behavior, (5) critical appraisals of other individuals with whom respondents have close family relationships, (6) legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers, (7) religious practices, affiliations, or beliefs of the student or student's parent, or (8) income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program)

without the prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent.

C. Surveys Requesting Sexual Information In any case in which a questionnaire or survey requesting that students provide sexual

information, mental health information, medical information, information on student health risk behaviors pursuant to Va. Code 32.1-73.B, other information on controlled substance use, or any other information

File No. KFB that the School Board deems to be sensitive in nature of students is to be administered, the school board shall notify the parent concerning the administration of such questionnaire or survey in writing at least 30 days prior to its administration. The notice will inform the parent of the nature and types of questions included in the questionnaire or survey, the purposes and age-appropriateness of the questionnaire or survey, how information collected by the questionnaire or survey will be used, who will have access to such information, the steps that will be taken to protect student privacy, and whether and how any findings or results will be disclosed. Parents shall have In any case in which a questionnaire or survey is required by state law or is requested by a state agency, the relevant state agency shall provide the School Board with all information required to be included in the notice to parents. The parent has the right to review the questionnaire or survey in a manner mutually agreed upon by the school and the parent and to exempt their the parent’s child from participating in the questionnaire or survey. No questionnaire or survey requesting sexual information of a student shall be administered to any student in kindergarten through grade six and, unless Unless required by federal or state law or regulation, school personnel administering any such questionnaire or survey shall not disclose personally identifiable information.

No questionnaire or survey requesting that students provide sexual information shall be

administered to any student in kindergarten through grade six.

D. Youth Health Risk Behavior Survey

The school board will notify parents of each student enrolled in a middle or high school selected for participation in the survey of student health risk behaviors pursuant to Va. Code § 32.1-73.8, in writing and at least 30 days prior to administration of the survey, that their child may be randomly selected to participate in the survey unless the parent denies consent for the student's participation in writing prior to administration of the survey. The notice will inform the parent regarding the nature and types of questions included in the survey, the purposes and age-appropriateness of the survey, how information collected by the survey will be used, who will have access to such information, whether and how any findings or results will be disclosed, and the steps that will be taken to protect students' privacy. Parents have the right to review the survey prior to its administration.

ED. Additional Protections A parent or emancipated student may, upon request, inspect any instructional material

used as part of the educational curriculum of the student and any survey created by a third party before the survey is administered or distributed to a student. Any inspection shall be in accordance with Policy KBA Requests for Information.

Students to whom the survey is administered will be protected. III.II. Physical Examinations and Screenings

If the Gloucester School Division administers any physical examinations or screenings other than: • those required by Virginia law, and • surveys administered to a student in accordance with the Individuals with Disabilities

Education Act

policies regarding those examinations or screenings will be developed and adopted in consultation with parents. IV.III. Commercial Use of Information

Questionnaires and surveys are not administered to public school students during the regular school day or at school-sponsored events without written, informed parental consent when participation in such questionnaire or survey may subsequently result in the sale for commercial purposes of personal information regarding the individual student.

This subsection does not apply to the collection, disclosure, or use of personal information

collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions, such as the following:

• college or other postsecondary education recruitment, or military recruitment;

File No. KFB

• book clubs, magazines, and programs providing access to low-cost literary products; • curriculum and instructional materials used by elementary schools and secondary schools; • tests and assessments used by elementary schools and secondary schools to provide

cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students (or to generate other statistically useful data for the purpose of securing such tests and

assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments; • the sale by students of products or services to raise funds for school-related or education-

related activities; and • student recognition programs.

V.IV. Notification

Notification of Policies The Board provides notice of this policy directly to parents of students annually at the beginning of

the school year and within a reasonable period of time after any substantive change in the policy. The Board offers an opportunity for the parent (or emancipated student) to opt the student out of participation in:

• activities involving the collection, disclosure, or use of personal information collected from

students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose);

• the administration of any survey containing one or more items listed in subsection I.B. above; or • any non-emergency, invasive physical examination or screening that is:

• required as a condition of attendance; • administered by the school and scheduled by the school in advance; and • not necessary to protect the immediate health and safety of the student, or of other

students.

Notification of Specific Events The Board directly notifies the parent of a student, at least annually at the beginning of the school

year, of the specific or approximate dates during the school year when the following activities are scheduled, or expected to be scheduled:

• activities involving the collection, disclosure, or use of personal information collected

from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose);

• the administration of any survey containing one or more items listed in subsection I.B. above; • any non-emergency, invasive physical examination or screening that is:

• required as a condition of attendance; • administered by the school and scheduled by the school in advance; and • not necessary to protect the immediate health and safety of the student, or of

other students. V. Definitions

Instructional material: the term "instructional material" means instructional content that is provided

to a student, regardless of its format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or academic assessments.

Invasive physical examination: the term "invasive physical examination" means any medical

examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.

File No. KFB


Parent: the term "parent" includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the welfare of the child).

Personal information: the term "personal information" means individually identifiable information including:

• a student or parent's first and last name; • a home or other physical address (including street name and the name of the city or

town); • a telephone number; or • a Social Security identification number.

Survey: the term “survey” includes an evaluation.

ADOPTED: November 14, 2006 REVISED: September 13, 2011 November 11, 2014 July 14, 2015 LEGAL REFERENCES: 20 U.S.C. § 1232h.

Code of Virginia, 1950, as amended, §§ 22.1-79.3, 32.1-73.8.

CROSS REFERENCES: IFB Pilot. Research, or Experimental Projects JHDA Human Research KBA Requests for Information KF Distribution of Information/Materials LE Relations with Colleges and Universities

File No. KK


SCHOOL VISITORS Generally

Visitors are welcome in the schools as long as their presence is not disruptive. Upon arriving at a school, all visitors must report to the administrative office. Potential visitors, including parents, who are registered sex offenders, should consult Policy KN Sex Offender Registry Notification and Policy KNA Violent Sex Offenders on School Property before arriving at school property or school sponsored activities. The school division expects mutual respect, civility, and orderly conduct from all individuals on school property and at school events. Unauthorized persons, including suspended and expelled students, will be requested to leave school grounds by the building administrator. Unauthorized persons who fail to leave the school grounds or school activity as requested will be considered trespassers. The School Board authorizes the superintendent to take all necessary actions regarding the safety, order and preservation of the educational environment on School Board property or at school division sponsored activities. Law enforcement may be called to enforce this policy. Anyone, including students, who enters a school at nighttime without the consent of an authorized person except to attend an approved meeting or service or who enters or remains on any school property, including school buses, in violation of (i) any direction to vacate the property by an authorized individual or (ii) any posted notice which contains such information, posted at a place where it reasonably may be seen may be prosecuted. Parents Parents are encouraged to visit the schools on scheduled days for conferences with teachers, assemblies, PTA meetings, volunteer service, and other school programs. Noncustodial parents shall are not be denied, solely on the basis of their noncustodial status, the opportunity to participate in any of the student's school or day care activities in which such participation is supported or encouraged by the policies of the School Board. Board Members Periodically, board members may visit schools within the division. The purpose of these visits will be is to maintain contact with building employees and increase understanding of actual educational practices. School Board members follow the same procedures applicable to all other visitors when visiting a school. ADOPTED: February 8, 1983 REVISED: November 11, 1986 July 1, 1991 August 12, 2008 October 12, 2010 July 14, 2015 LEGAL REFERENCES: Code of Virginia, as amended, §§ 18.2-128; 18.2-415, 22.1-4.3, 22.1-79. CROSS REFERENCES DJG Vendor Relations ECA Inventory and Reporting of Loss or Damage

IGBC Title I Parental Involvement Policy KGB Public Conduct on School Property KN Sex Offender Registry Notification KNA Violent Sex Offenders on School Property

KP Parental Rights and Responsibilities

File No. LBD

HOME INSTRUCTION

The Gloucester County School Board recognizes that when the requirements of Va. Code § 22.1-254.1 are complied with instruction of children by their parents is an acceptable alternative form of education under the policy of the Commonwealth of Virginia. Any parent of any child who will have reached the fifth birthday on or before September 30 of any school year and who has not passed the eighteenth birthday may elect to provide home instruction in lieu of school attendance if he the parent

• (i) holds a high school diploma; • (ii) is a teacher of qualifications prescribed by the Board of Education; • (iii)provides a program of study or curriculum which may be delivered through a correspondence course or distance learning program or in any other manner; or • (iv)provides evidence that he the parent is able to provide an adequate education for the

child. Definition

For purposes of this policy, "parent" means the biological parent or adoptive parent, guardian or any parent, guardian, legal custodian, or other person having control or charge of a child.

Notification by Parents

Any parent who elects to provide home instruction in lieu of school attendance shall annually notify

the division superintendent no later than August 15 of his the parent’s intention to so instruct the child and provide a description of the curriculum, limited to a list of subjects to be studied during the coming year and evidence of having met one of the criteria for providing home instruction. Any parent who moves into a school division or begins home instruction after the school year has begun shall notify the division superintendent of his the parent’s intention to provide home instruction as soon as practicable and shall comply with the requirements of this policy within thirty days of such notice. The division superintendent shall notify the Superintendent of Public Instruction of the number of students in the school division receiving home instruction. Evidence of Progress

A parent who elects to provide home instruction to a child who is over the age of six as of

September 30 of the school year shall provide the division superintendent by August 1 following the school year in which the child has received home instruction with either (i) evidence that the child has attained a composite score in or above the fourth stanine any nationally normed standardized achievement test an equivalent score on the ACT, SAT, or PSAT test or (ii) an evaluation or assessment which the division superintendent determines to indicate that the child is achieving an adequate level of educational growth and progress, including but not limited to: (a) an evaluation letter from a person licensed to teach in any state, or a person with a master's degree or higher in an academic discipline, having knowledge of the child's academic progress, stating that the child is achieving an adequate level of educational growth and progress; or (b) a report card or transcript from a community college or college, college distance learning program, or home-education correspondence school.

In the event that evidence of progress as required in this subsection is not provided by the parent, the home instruction program for that child may be placed on probation for one year. Parents shall file with the division superintendent evidence of their ability to provide an adequate education for their child and a remediation plan for the probationary year which indicates their program is designed to address any educational deficiency. Upon acceptance of such evidence and plan by the division superintendent, the home instruction may continue for one probationary year. If the remediation plan and evidence are not accepted or the required evidence of progress is not provided by August 1 following the probationary year, home instruction shall cease and the parent shall make other arrangements for the education of the child which comply with Va. Code § 22.1-254.

File No. LBD


Immunizations

Any parent, guardian or other person having control or charge of a child being home instructed, exempted or excused from school attendance shall comply with the immunization requirements provided in Va. Code § 32.1-46 in the same manner and to the same extent as if the child has been enrolled in and is attending school.

Upon request by the division superintendent, the parent shall submit to such division superintendent documentary proof of immunization in compliance with Va. Code § 32.1-46.

No proof of immunization shall be required of any child upon submission of (i) an affidavit to the division superintendent stating that the administration of immunizing agents conflicts with the parent's or guardian's religious tenets or practices or (ii) a written certification from a licensed physician, physician assistant, nurse practitioner, or local health department that one or more of the required immunizations may be detrimental to the child's health, indicating the specific nature of the medical condition or circumstance that contraindicates immunization. Notification to Parents

Students receiving home instruction and their parents will be notified of the availability of Advanced Placement (AP) and Preliminary SAT Scholastic Aptitude Test (PSAT) examinations and the availability of financial assistance to low-income and needy students to take these examinations. Such notice will be given when the parent notifies the division that the student will receive home instruction.

Disclosure of Information

Neither the superintendent nor the School Board shall disclose to the Department of Education or any other person or entity outside of the local school division information that is provided by a parent or student to satisfy the requirements of this policy or subdivision B 1 of Va. Code § 22.1-254. Nothing in this policy prohibits the superintendent from notifying the Superintendent of Public Instruction of the number of students in the school division receiving home instruction. ADOPTED: July 1, 1991 REVISED: February 9, 1999 August 12, 2008 August 9, 2011 September 11, 2012 July 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, Sections §§ 22.1-1, 22.1-254,

22.1-254.1, 22.1-271.4, 32.1-46; 54.1-2952.2. Pollard v. Goochland County School Board, No. 3:00CV563 (E.D. Va.

Sept. 27, 2001).

CROSS REFERENCE: JO Student Records


File No. JEC-R

SCHOOL ADMISSION

No person shall be is charged tuition for admission or enrollment in the Gloucester County Public Schools, whether on a full-time or part-time basis, who is eligible for admission under Policy JEC School Admission or JECAB Admission of Homeless Children. School officials may do not inquire into the student’s citizenship or B, C, or D visa status in determining eligibility for tuition-free enrollment in the Gloucester County public schools. However the school division may admit and charge tuition to a student who:

A. Is a resident of the school division but not of school age; B. Is of school age and not a resident of Virginia but is temporarily living with a non-parent

who resides within the school division; C. Is of school age and resides beyond the boundaries of Virginia but near thereto in a state

or the District of Columbia which grants equal attendance privileges to residents of the Commonwealth;

D. Is of school age and resides on a military or naval reservation located wholly or partly

within the geographical boundaries of the school division, is not a domiciled resident of the Commonwealth of Virginia, and is a student for whom federal funds provided under Public Law 874 of 1950, commonly known as Impact Aid, fund less than 50 percent of the total per capita cost of education in Gloucester County Public Schools exclusive of capital outlay and debt service; such students shall be eligible for interscholastic programs immediately upon enrollment, provided that such persons (i) satisfy all other requirements for eligibility and (ii) are dependents of a military service member required by the military to live on the military installation as evidenced by a statement on command letterhead signed by, or by direction of, the service member's commanding officer;

E. Is of school age and attending a school in the division pursuant to a foreign student

exchange program approved by the School Board; F. Is a resident of the Commonwealth but not of the school division, except as provided in

Policy JEC School Admission; G. Is of school age and was enrolled in a public school within the division as a domiciled

resident of the Commonwealth, and has been required as a result of military or federal orders issued to their parents to relocate and reside on federal property in another state or the District of Columbia, where such state or the District of Columbia is contiguous to the school division; or

H. Is of school age and residing within the school division, and is enrolled in summer

programs other than remediation required under Va. Code § 22.1-253:13.1, or is enrolled in local initiatives or programs not required by the Standards of Quality or the Standards of Accreditation,

The Gloucester County School Board designated categories of students, eligible for consideration for admission, shall be maintained in the Student Services department. Eligibility for consideration does not signify acceptance of the admission application of a student. Each application for admission will be considered on an individual basis. The residency of persons in the above categories who reside in housing or temporary shelter, or on property located in multiple jurisdictions, shall be determined in the manner set forth in Policy JEC School Admission, and Policy JECAB Admission of Homeless Children.

File No. JEC-R

Foreign students in an F-1 immigration status or who obtain F-1 student visas shall are not be admitted in the division’s elementary schools or publicly funded adult education programs. Such students may be admitted, for a period up to twelve months, in the division’s secondary schools only if they pre-pay the full, unsubsidized per capita cost of the education. Procedure for Admission The following procedure shall be is followed for application and review of applications for admission of students who are not eligible for tuition-free enrollment. A parent or guardian of a student shall apply for admission on behalf of his/her child the student by completing the division application. The application form shall contains information and agreements including, but not limited to: • the current legal residence of the child and the school division in which he/shethe child is currently

enrolled, if any; • the child’s social securityunique identification number, if any; • the basis for requesting admission; • the specific building and grade level (elementary) or course offerings (secondary) in which

the student desires to be enrolled if accepted by the division; and, • the agreement that the student is subject to all policies, regulations and guidelines of the

school division, including the Code of Student Conduct. Within 15 calendar days of receipt of the application, the Gloucester County Public Schools’ Student Services office shall provide the applicant with written notification of the approval or denial of the application. If the student is to be admitted, the superintendent or superintendent’s designee shall notify the division which the student previously attended, if any, and make necessary arrangements for the transfer of student records. The notification of admission shall state the period for which the student is accepted or the subsequent conditions which could cause the acceptance to be terminated. If the application is denied, the Student Services office shall notify the parent or guardian of the right to have the transfer reviewed by sending a written request to the superintendent / or superintendent’s designee within seven calendar days. Applications denied based upon the student's suspension, expulsion, or withdrawal of admission shall be reviewed in as provided in Policy JEC School Admission. For all other denials of admission, the superintendent/ or superintendent’s designee shall respond in writing to the request for review within 10 calendar days. Tuition Rate The tuition rate shall be is set by the superintendent for each academic year. Transportation Transportation shall is not be furnished to nonresident students except in those cases where:

• agreements between divisions specify transportation services; • federal or state legislation mandates the provision of transportation services; or • transportation services can be provided at no cost to the division.

ADOPTED: August 14, 2007 REVISED: July 9, 2013 July 14, 2015

File No. JEC-R


LEGAL REFERENCES: 8 CFR 214.2 Code of Virginia, 1950, as amended, §§ 22.1-3, 22.1-5 and 22.1-260.

1999 Va. Op. Atty. Gen. 105 CROSS REFERENCES: JEC School Admission JECAB Admission of Homeless Children

File No. KBA-R

REQUESTS FOR INFORMATION

Gloucester County Public Schools is committed to full compliance with Virginia’s Freedom of Information Act, and shall processes all requests for information in accordance with the following procedures: Access to Records

1. Official records subject to disclosure under the Freedom of Information Act shall be are open to inspection and copying during the regular office hours of the Gloucester County Public Schools’ central office.

2. When practicable, the following records shall be are available on request at the central office: (for example, most recent school board meeting minutes).

3. Unless otherwise specified by the Superintendent, inspection of records shall takes place at the central office of Gloucester County Public Schools, and records are shall not be removed from that site. Copies may be requested in lieu of or at the time of inspection, subject to the charges listed below. Nonexempt records maintained in an electronic database shall be are produced in any tangible medium or format identified by the requester that is regularly used in the ordinary course of business by Gloucester County Public Schools, including posting the records on a website or delivering the records through an electronic mail address provided by the requester.

4. One of the following forms of photo identification must be presented or a photocopy thereof must be provided, before any person shall is be allowed to inspect any records or receive copies of any records: • Press identification identifying requester as a representative of a newspaper or magazine with circulation in the Commonwealth, or of a radio or television station broadcasting in or into the Commonwealth, or • Driver’s License or other official photo identification showing that requester is a citizen of the Commonwealth.

5. The Superintendent or a superintendent’s designee shall be is present during inspection or copying of records. A record of each inspection shall be is made, using Form KBA-E2 Record of Inspection and/or Delivery of Copies.

Request Procedures

1. Requests for access to records shall be made with reasonable specificity. 2. Requests shall be directed to the Gloucester County Public Schools’ central office at:

Attn: Administrative Services 6489 Main Street T.C. Walker Road Gloucester, VA 23061 Phone (804) 693-5304 Fax (804) 693-4147

3. Requesters should make their requests using Form KBA-E1 Request for Public Records. Requests received at the central office via telephone shall be are transcribed onto Form KBA-E1 Request for Public Records by central office staff. Written requests other than on Form KBA-E1 Request for Public Records shall be are appended to a copy of the form by central office staff, who shall fill out as much of the form as possible.

4. Building office personnel shall provide Form KBA-E1 and a copy of this regulation upon request to any person interested in obtaining access to records, and shall instruct the requester to direct the request to the central office. Telephone inquiries shall be are redirected to the central

office. Any written requests received by building personnel shall be immediately forwarded to the central office, with a notation indicating the date and time the request was received. Responding to Requests 1. Promptly, but in all cases within five working days of receiving the request, the school division

File No. KBA-R

will provides the requested records to the requester, or makes one of the following responses to the requester:

(a) The requested records are being entirely withheld because their release is prohibited by

law or because the Virginia Freedom of Information Act gives their custodian discretion to withhold them. The response will identify with reasonable particularity the volume and subject matter of the withheld records, and with respect to each category of withheld records, cite the specific Virginia Code section(s) or other law that authorizes the withholding of the records.

(b) The requested records are being provided in part and are being withheld in part because the release of part of the records is prohibited by law or the custodian has exercised his/her discretion to withhold a portion of the records. The response will identify with reasonable particularity the subject matter of the withheld portions and referencing, with respect to each category of withheld records, the specific Virginia Code section(s) or other law which authorizes the withholding of the records. When a portion of a requested record is withheld, the school division will deletes or excises only that portion of the record to which an exemption applies and will releases the remainder of the record.

(c) The requested records could not be found or do not exist. If the school division knows that another public body has the requested records, the response will includes contact information for the other public body.

(d) It is not practically possible to provide the records or to determine whether they are available within the five-day period. Such response will specify the conditions which make a response impossible. If the response is made within five working days, one of the preceding responses shall be provided within an additional seven-day period.

The school division may petition the appropriate court for additional time to respond to a request for records when the request is for an extraordinary volume of records or requires an extraordinarily lengthy search and a response within the time outlined above will prevent the school division from meeting its operational responsibilities. Before proceeding with the petition, the school division will make reasonable efforts to reach an agreement with the requester concerning the production of the records requested.

1.2. The five-day period shall begins on the first working day following the day the request is

received by the central office or by a building office, and shall ends at the close of business on the fifth working day following receipt of the request. Any time that elapses between the time the requester is notified of an advance cost determination pursuant to the procedures detailed below and the time that the requester responds to that notice shall is not be counted in calculating the five working days.

Processing of Requests 1. The Superintendent or a designee shall, after receiving a request, promptly makes an initial

determination as to whether the requested records will be provided to the requester, will be withheld, either completely or in part, or if it is practically impossible to provide the requested records or to determine whether they are available within five days.

2. If the Superintendent or designee is unsure whether the requested documents should be provided to the requester, legal advice shall be is promptly sought.

3. If the Superintendent or designee is uncertain whether the requested records exist or where they may be located, efforts shall be are promptly initiated to locate the records or determine whether they exist.

4. If the requested records will be made available, either in whole or in part, the Superintendent or a designee shall promptly consults with central office staff to determine the cost involved to assemble the records for inspection and copying. Where portions of individual records must be redacted prior to inspection and copying, the cost of doing this shall also be is taken into account. The following costs shall be are charged at the rates indicated, not to exceed actual cost:

• Staff member search time, charged by the quarter hour. Depending on the staff member(s)

involved in the search, rates of $3.00 to $5.00 per quarter hour may apply. • Computer search time, charged at the rate of $5.00 per quarter hour.

File No. KBA-R


• • Computer printouts, charged at the rate of seven cents (7¢) per page. • Photocopies (including those necessary to perform redactions), charged at the rate of

seven cents (7¢) per page. • Incidental out-of-pocket costs necessary to assemble the records (for example: phone,

postage, or courier charges).

5. If the requester has asked for an advance determination of the cost, or if the cost is expected to exceed $200, the requester shall be notified in advance of the cost associated with the request. If the cost of the request is determined to exceed $200, the School Board may, before continuing to process the request, require the requester to agree to payment of a deposit not to exceed the amount of the advance determination. The deposit shall be credited toward the final cost of supplying the requested records. No further action shall be taken until the requester responds, and the requester must agree to pay the estimated amount before any further processing of the request is performed.

6. Before processing a request for records, the Superintendent or superintendent’s designee may require the requester to pay any amounts owed to the school board for previous requests for records that remain unpaid 30 days or more after billing.

7. If school division records have been transferred to any entity, including any other public body, for storage, maintenance, or archiving, the school division remains the custodian of the records for purposes of responding to requests and is responsible for retrieving and supplying the records to the requester. 8. Any records to be disclosed shall be are assembled for inspection and copying by central office staff, under the direction and supervision of the Superintendent or a designee. 9. Central office staff shall be are responsible for recording the date the request was received,

verifying photo identification and signature, and recording and assembling additional information about the request as indicated on Form KBA-E1 Request for Public Records.

ADOPTED: April 13, 1999 REVISED: May 11, 1999 August 10, 1999 August 14, 2007 March 12, 2013 July 14, 2015 LEGAL REFERENCE: Code of Virginia, 1950, as amended, § 2.2-3704.




SCHOOL BOARD AGENDA ITEM MEETING DATE: July 14, 2015 AGENDA SUBJECT: Transportation Service on Non-State Maintained Road (Lee’s Neck Farm Road) ATTACHMENTS: Documents required as per School Board Policy, File No. CO: Request for Transportation Service on Non-State Maintained Road Form Letter Regarding Change of Ownership Agreement of Road Owners Certificate of Liability Insurance TYPE OF AGENDA ITEM:

X CONSENT X INFORMATION ONLY – NO DISCUSSION REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION X ACTION


Requests for transportation services on a non-state maintained road must be submitted prior to June 30th of the preceding school year for the upcoming school year. Requests are considered once a year for school bus route planning purposes. REQUESTED ACTION:

That the School Board approves this request. FOR MORE INFORMATION, CONTACT PRESENTER:

Name: Anne Marie Lanan

Phone: (804) 693-1471

E-mail: [email protected]





CENTRAL FOOD SERVICEMONTHLY FINANCIAL STATEMENT

AS OF MAY 31, 2015

CHECKING BALANCE 5/01/15 1,100,306.81$ LOCAL SALES 86,248.89 CAFÉ PREPAY PAYMENTS 27,859.81 FEDERAL REIMBURSEMENT 110,505.80 STATE REIMBURSEMENT 1,850.55 HEAD START 3,950.42 CHECKING ACCOUNT INTEREST 138.55 REBATESCATERING REVENUE 180.00 MISC-INS REIMBURSE 3,543.25 BAD CHECK COLLECTIONS 349.00 RETURN CHECK FEESRETURN CHECK (10.00) TOTAL MONTHLY REVENUE 234,616.27$

PAYROLL 103,314.58 EXPENDITURES 23,053.29 TOTAL MONTHLY EXPENDITURES 126,367.87$

CHECKING BALANCE 5/31/15 1,208,555.21$ STATE REIMBURSEMENT 1,850.59 FEDERAL REIMBURSEMENTS 128,462.42 HEAD START 8,177.23 UNCOLLECTED BAD CHECKSDEPOSITS NOT REFLECTED 130.00 REBATESCATERING 1,398.70 REFUNDS RECEIVABLE TOTAL 140,018.94$ VENDOR DISBURSEMENTS 124,045.46 PCARD PURCHASES (SYSCO & MILK) 305,560.83 OUTSTANDING CHECKS (PAYROLL) 104,630.71 JUL/AUG 15 ESTIMATED ACCRUED PAYRO 135,783.00 PAYABLE & PCARD TOTAL 670,020.00$ ADJUSTED BALANCE 678,554.15$

DATE: June 11, 2015 TOTAL MEMBERSHIP 5400

Abingdon

Total No.

Students

No. of

Classes Botetourt

Total No.

Students

No. of

Classes Page

Total No.

Students Peasley

Total No.

Students

Kindergarten 97 4 Kindergarten 87 4 Grade 8 396 Grade 6 441

Grade 1 99 4 Grade 1 81 4 TOTAL 396 Grade 7 442

Grade 2 97 5 Grade 2 108 5 RASP* 3 TOTAL 883

Grade 3 102 5 Grade 3 73 4 RASP* 7

Grade 4 86 4 Grade 4 76 4

Grade 5 118 5 Grade 5 105 5

TOTAL 599 27 TOTAL 530 26

Achilles

Total No.

Students

No. of

Classes Petsworth

Total No.

Students

No. of

Classes GHS

Total No.

Students

Kindergarten 53 3 Kindergarten 56 3 Grade 9 478

Grade 1 77 4 Grade 1 47 3 Grade 10 456



Grade 4 81 4 Grade 4 53 3 TOTAL 1736

Grade 5 85 4 Grade 5 64 3 GED* 2

TOTAL 422 21 TOTAL 326 18 RASP* 13 K 387

Regional 9 2 1 389

2 399

Bethel

Total No.

Students

No. of

Classes 3 372

Kindergarten 94 4 New Horizons Students 4 378

Grade 1 85 4 Grade 3 1 5 460

Grade 2 78 4 Grade 4 1 6 441

Grade 3 81 4 Grade 8 3 7 442

Grade 4 82 4 Grade 10 1 8 396

Grade 5 88 4 Grade 11 1 9 478

TOTAL 508 24 Grade 12 3 10 456

TOTAL 10 11 396

12 406

GED and RASP students are included in their respective school total

**New Horizon students are included in respective school's total TOTAL 5400

MEMBERSHIP BY GRADE

GLOUCESTER COUNTY PUBLIC SCHOOLS

OFFICE OF STUDENT SERVICES

BRYAN L. HARTLEYMEMBERSHIP REPORT

2014-2015

Out In Out In Out In Out In Out In Out In Out In Out In Out In Out In

EXTREMELY SERIOUS*

ALCOHOL (AL1) 1 1 4 0

ASSAULT - staff without weapon (BA2) 1 1 3 0

ASSAULT - student without weapon (BA4) 1 1 2 0 14 0

BULLYING (BU1) 0 0 3 0

DRUGS - bringing, possessing, use (DR1) 1 1 0 6 2

DRUGS - bringing, possesing, use of inhalants or

look-a-like (DR2) 0 0 0 0

Drugs - Possession/use with the intent to

distribute, sell, or solicit any Schedule 1 or 2 drug

or marijuana (DR4) 0 0 1 0

Drugs - Possession/use with the intent to

distribute, sell, or solicit any controlled drug or

narcotic not otherwise specified (DR5) 2 2 0 3 0

DRUGS - poss. of over-the-counter (D5G) 0 0 1 0

DRUGS - possession of inhalants (D15) 0 0 0 0

SEXUAL HARASSMENT (SX0) 0 0 2 0

OFFENSIVE TOUCHING - against student (SX2) 0 0 1 0

THREATENING - against staff (TI1) 0 0 7 0

THREATENING - against student (TI2) 1 1 1 1 2 32 2

WEAPON - knife with a blade 3" or more (WP5) 0 0 0 0WEAPON - Use/possession of other weapon that

can inflict harm (WP9) 0 0 0 0

Serious Offenses

ATTENDANCE - excessive tardies, leaving school

grounds, truancy (A1T) 1 1 10 2 10 6 190

CELL PHONE (C2M) 1 0 1 2 22

ELECTRONIC DEVICES (C3M) 0 0 0 1

DISRESPECT - minor (D1C) 1 2 5 2 6 25 81

DEFIANCE - minor (D2C) 2 2 2 2 48 118

DISRUPTIVE DEMONSTRATION (D3C) 2 1 3 0 23 14

DISRUPTIVE/OBSCENE LITERATURE (D4C) 0 0 1 1

CLASS DISRUPTION (D5C) 1 1 7 2 7 26 87

OBSCENE LANGUAGE/GESTURES (D6C) 2 1 2 5 0 59 65

INSUBORDINATION - minor (D8C) 0 0 5 5

VERBAL/PHYSCIAL CONFRONTATION no injury (F1T) 2 14 14 2 82 43

GHS

Monthly

Total YTDPEABET BOTABG ACH

MO

NT

HL

Y D

ISC

IPL

INE

RE

PO

RT

**

Ju

n-1

5

20

14

-20

15

PAGE

MO

NT

HL

Y D

ISC

IPL

INE

RE

PO

RT

**

PETS

Ju

n-1

5

20

14

-20

15

Out In Out In Out In Out In Out In Out In Out In Out In Out In Out In

GHS

Monthly

Total YTDPEABET BOTABG ACH PAGE

MO

NT

HL

Y D

ISC

IPL

INE

RE

PO

RT

**PETS

Ju

n-1

5

20

14

-20

15

FIGHTING - minor or no injury (FA2) 2 2 0 36 0

HARASSMENT including slander/libel (HR1) 1 1 1 1 2 1

THEFT - without force (TH1) 1 1 0 17 16

TOBACCO - use/possession/sale (TB1) 0 0 30 10

TECHNOLOGY - unauthorized use (T1C) 1 0 1 0 2

TECHNOLOGY - violate Use Policy (T3C) 0 0 1 1

VANDALISM (VA1) 1 1 0 4 1

WEAPON - possess taser (WT1) 1 1 0 1 0

WEAPON - chemical (W2P) 0 0 2 0

WEAPON - toy or look-a-like (W3P) 1 1 0 4 2

WEAPON - razor blades/box cutters (W8P) 1 1 0 6 0

CHEATING/LYING/FORGERY (S2V) 1 1 0 3 11

OTHER VIOLATIONS NOT LISTED (S3V) 1 1 9 1 1 11 50 146

TOTAL SERIOUS 0 0 2 1 2 0 3 0 0 0 2 2 5 11 26 27 40 41 439 820TOTAL SUSPENSIONS--EXTREMELY

SERIOUS 0 0 0 1 0 1 3 0 3 8 2 79 27

Total Suspensions ALL CATEGORIES 0 0 2 1 2 0 4 0 0 0 3 2 8 11 29 27 48 43 518 847

TOTAL YEAR TO DATE ALL CATEGORIES 17 1 7 9 13 10 49 23 24 53 51 67 90 208 243 474 376 596 518 847

TOTAL RECOMMENDATIONS FOR LONG TERM 1 2 3 6 25

TOTAL RECOMMENDATIONS FOR EXPULSION 1 1 7

Number of Students w/multiple out-of-school

suspensions:

3 offenses 14

4 offenses 3 5

5 or more offenses 1 6

MO

NT

HL

Y D

ISC

IPL

INE

RE

PO

RT

**

Ju

n-1

5

20

14

-20

15

**Only offenses that have been violated are being reported

Call Childress Williams Total

5 0 1 6

2 0 0 2

0 0

18 11 15 44

1 2 0 3

14 11 18 43

3 1 4 8

1 0 0 1

0

7 0 7

3 0 0 3

0 3 0 3

Home visits 5 2 6 13

0 4 0 4

1

3 0 3

119 0 116 235

102 19 121

Truancy Court Review

Total Evaluations Received Year to Date

Attendance Referrals Year to Date

Attendance (Referrals, Dropouts, Withdrawals, and

letters)

School-based intervention meetings

Court Services Referrals/Interventions

Triennial Evaluations Received

Eligibility Meeting for Sp. Ed. Evaluations

Parent Conferences/Interviews

Agency Referrals

Truancy Court Initial Hearing

Conferences/School Personnel

Homebound Meetings

Professional Development/Faculty Meetings

FAPT Meetings

June 2015

Initial Evaluations Received

The following is a summary of the activities for the month of

Visiting Teachers

FAX: 804-693-7859


Bryan L. Hartley, Director, 804-693-7856

Page Call, Visiting Teacher, 804-693-4168

Toni Childress, Truancy Officer 804-693-7783

Office of Student Services

Barry Williams, Visiting Teacher, 804-693-4313

6099 T. C. Walker Road

Gloucester, VA 23061






AGENDA SUBJECT: Fundraisers

ATTACHMENTS: Fundraisers for Quarter Ending June 30, 2015


X CONSENT X INFORMATION ONLY – NO DISCUSSION


DEPARTMENTAL REPORT/PRESENTATION ACTION


Fundraiser requests are approved at the school level by the building principal and submitted to the office of Budget and Finance for review. Approved activities are reported to the School Board on a quarterly basis in accordance with Policy JL. REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget & Finance

Phone: 693-7811 E-mail: [email protected]

Achilles Sponsor Fundraiser

Library Scholastic book fair

Achilles Educational magazine fundraiser

Achilles School spirit shirts/sweatshirts

Title I Summer workbook fundraiser

Botetourt Sponsor Fundraiser

Library Scholastic book fair

SCA Lollipop fundraiser

Petsworth Sponsor Fundraiser

Petsworth Pennies for patients fundraiser

Page Sponsor Fundraiser

Robotics team 50/50 raffle

NJHS Krispy Kreme doughnut fundraiser

Peasley Sponsor Fundraiser

Future Problem Solvers Smencils fundraiser

Robotics team Lollipop fundraiser

GHS Sponsor FundraiserAthletic Boosters Club Kona Ice fundraiser

Theatre Light up roses (Musical)

FBLA Chick-fil-a fundraiser

NHS Cookie sales

NHS Car wash

NHS Candy sales

Field hockey team Outback fundraiser

Sophomore class Candy sales

Gloucester County Public Schools

FY 2014-2015

Fundraiser Approvals Issued

April - June




SCHOOL BOARD AGENDA ITEM MEETING DATE: July 14, 2015 AGENDA SUBJECT: Crisis Management Plan ATTACHMENTS: None TYPE OF AGENDA ITEM:

X CONSENT X INFORMATION ONLY – NO DISCUSSION REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION ACTION


The Code of VA § 22.1-279.8 requires that all local school boards review annually their written Crisis, Emergency Management, and Medical Emergency Response Plans for each public school within the division. The Crisis Management Plan has been reviewed. There are no revisions to the plan at this time. REQUESTED ACTION:

That the School Board accepts this item as information. FOR MORE INFORMATION, CONTACT PRESENTER:

Name: John Hutchinson/Shirley Chirch

Phone: (804) 693-5304/(804) 693-7549

E-mail: [email protected]/[email protected]

VSBA Media Honor Roll A Guide for School Boards & School Administrators

2015 VSBA MEDIA HONOR ROLL

Dear School Board Member/Superintendent:

Reporters and local media outlets play an important role in public education. School division leaders rely on responsible reporting by local media representatives so that our community members receive timely information about division initiatives and programs. Considering the impact that media coverage can have on community attitudes and beliefs, the Media Honor Roll was created to recognize fair and balanced reporting about our schools and Virginia’s public education system.

The Media Honor Roll recognizes media representatives in three categories: print, radio, and television. Criteria for honorees include the following:

1. Makes the effort to get to know the superintendent and board chairman. 2. Understands the division’s mission and goals. 3. Reports school news in a manner that is fair, accurate, and balanced. 4. Gives a high-profile position to good news about schools. 5. Regularly visits the schools, attends board meetings, etc. 6. Maintains a policy of “no surprises” by sharing information with school representatives.

If you are working with a reporter who deserves Media Honor Roll recognition, your division can add their name(s) to the Media Honor Roll by passing a resolution (sample enclosed) and submitting the attached form. Please note that in addition to submitting individual reporters, you also can submit entire stations or newspapers. The deadline for receipt of the submission form is August 31, 2015.

Later this year, VSBA will publish the Media Honor Roll in the VSBA Newsletter and issue a news release about those honored through this program. We also will send you personalized certificates suitable for presentation to reporters at a board meeting.

We appreciate your participation in this effort. Please contact Peter Sengenberger at [email protected] or 800-446-8722 if you have any questions.

Sincerely,

Gina G. Patterson Peter J. Sengenberger Executive Director Assistant Executive Director

s

2015 VSBA MEDIA HONOR ROLL NOMINATION FORM q Submit this form via email to [email protected] or fax to 434-295-8785. q The submission deadline is August 31, 2015. q Divisions may nominate up to 3 media representatives. q A signed resolution (see next page) from the entire school board must accompany this

nomination form.

SCHOOL DIVISION

Division Name: ___________________________________________________

Contact Person & Title: ____________________________________________

Contact Phone: _______________________________

Contact E-mail: _______________________________

NOMINATIONS (up to 3)

Media Representative: ______________________________________________________________

Media Affiliation (TV, Radio, Newspaper): _______________________________________________

Address: _________________________________________________________________________

_________________________________________________________________________



Address: _________________________________________________________________________

_________________________________________________________________________



Address: _________________________________________________________________________

_________________________________________________________________________

SAMPLE RESOLUTION

2015 MEDIA HONOR ROLL

WHEREAS, in each community, the public schools are shaped by the community to provide the most appropriate and effective education for the schoolchildren who attend those schools; and

WHEREAS, public schools are dependent on the community’s support in countless ways, including support in setting goals for the education of our children, in establishing successful volunteer and booster programs at the schools, for annual funding of operations, in periodic bond elections, in the election of qualified school board members; and

WHEREAS, much of the community’s knowledge and opinions about the public schools rely on responsible reporting by local media representatives who decide which news to share with the community, how much attention will be focused on various issues, and what the tone of the reporting will be;

NOW, THEREFORE, BE IT RESOLVED that the ____________________ (name of school division) School Board place the name of ______________________________________(media/reporter) on the statewide VSBA Media Honor Roll, calling attention to the ongoing responsible and exemplary nature of reporting on this community’s public schools. We express our appreciation for your balanced and accurate approach to sharing with this community both the challenges facing our schools and the successes achieved by the teachers and students. Your work has aided this community in focusing on the goal of providing the best public schools we can for the children who attend them.

VSBA Legislative Advocacy Conference September 10, 2015 DoubleTree by Hilton Charlottesville 990 Hilton Heights Road Charlottesville, VA

Join us for our 2015 Legislative Advocacy Conference! This conference will focus on legislative and advocacy topics to better prepare you for the 2016 General Assembly session. The featured hot topic session will highlight Early Childhood Education. You’ll also learn more about the biennial budget outlook, get an update on the latest from Washington, and hear the always-popular legislators’ panel on state education issues. Don’t miss your chance to network with your school board colleagues and state policy makers and learn how to make your voice more effective in Richmond. We hope that you will register today for what will be an exciting conference!

Workshop Agenda Thursday, September 10, 2015 8:30 Registration and Continental Breakfast 9:00 Welcome Bob Hundley, Chairman, VSBA Legislative Positions/Federal Relations Committee 9:05 Presentation of the 2015 Award of Excellence 9:10 Hot Topic: Early Childhood Education Kathy Glazer, President, Virginia Early Childhood Foundation 10:30 Federal Education Issues: The Latest from Washington National School Boards Association Representative 11:00 Break 11:15 Biennial Budget Outlook 11:20 State Education Issues: Legislators’ View, Panel Discussion Moderator: Bob Hundley, Chairman, VSBA Legislative Positions/Federal Relations Committee The Honorable Emmett Hanger, Senate of Virginia (invited) The Honorable Janet Howell, Senate of Virginia (invited) The Honorable Luke Torian, Virginia House of Delegates (invited) The Honorable Steve Landes, Virginia House of Delegates (invited) 1:15 Lunch and Adjournment

Register Online www.vsba.org

A block of rooms has been reserved at the DoubleTree by Hilton Charlottesville for the night of September 10th. Please make your hotel reservations directly by calling 434-973-2121. Inform the reservation staff you are attending the conference to receive a special rate of $126 (single or double). The deadline for the reserved block is August 10, 2015. If reservations exceed the block number, or are made after the September 6th dead-line, the minimum rate will increase. Please make your reservations by this date. Fill out the registration form below or register for the conference online: https://em.eboardsolutions.com/Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GGEF

Reminder: Nametags must be visible to be admitted to ALL VSBA meetings and conferences.

Registration Form Name ___________________________________ Division _________________________________

School Board Member

Superintendent

Other ____________________________________ Costs:

Registration: $150

Late Registration: $200 (After August 27, 2015)

VSBA LEGISLATIVE ADVOCACY CONFERENCE

Registration fees received after August 27 will be $200 per person. Purchase orders and registration via telephone do not constitute payment of registration fees and will result in a $50 late fee if paid after the deadline date. No refunds will be made after August 28 except in the case of personal illness. All requests for refunds must be made to the VSBA president in writing signed by the board chair certifying a personal illness. Please return this form with your payment to: VSBA 200 Hansen Road, Suite 2 Charlottesville, VA 22911

DoubleTree by Hilton

Charlottesville Hotel

Thank you to our sponsor:

https://em.eboardsolutions.com/Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GEII�

https://em.eboardsolutions.com/Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GGEF�









AGENDA ITEM: Budget and Finance Report ATTACHMENTS: Budget and Finance Monthly Report


CONSENT INFORMATION ONLY – NO DISCUSSION

REGULAR X INFORMATION ONLY – DISCUSSION

X DEPARTMENTAL REPORT/PRESENTATION ACTION


REQUESTED ACTION:

No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget and Finance



GLOUCESTER COUNTY PUBLIC SCHOOLS 6099 T. C. Walker Rd.

Gloucester, Virginia 23061 Joanne C. Wright, Director Telephone: 804-693-7811

Budget and Finance Department Fax: 804-693-4526

BUDGET AND FINANCE DEPARTMENT UPDATE As of June 30, 2015

In addition to the routine daily tasks, Budget and Finance Staff have completed or are working on the following projects:

CURRENT PROJECTS Payroll

1. VSBA Retiree Health Insurance Survey 2. Hosted meetings with retirees/processed applications 3. General Assembly Data Collection for Actuarial Study on School Health Insurance 4. Provided orientation for new hires (ongoing)

Budget

1. Finalized FY 2016 budget and posted to the website 2. Developed draft Chart of Accounts for School Activity Funds 3. Submitted Local Effort /Program Certification Report 4. Participated in Sungard software optimization workshop with the County-Budget Request to Adoption 5. Director attended VASBO Management Team meeting

Employee Services

1. Assisted TV Production Instructor with video recording of the 2015 Gloucester High School Graduation Ceremony

2. Completed the SubFinder rollover for the 2014-15 school year; archived edits and reports for the 2014-15 school year

3. Provided attendance data for Civil Rights Data Collection Report

Family and Medical Leave June 2015

Family and Medical Leave 2014-2015 2013-2014 2012-2013 2011-2012

Future Events 1 (-1) - - -

Current Events 3 (-7) - - -

Closed Events 95 (+10) 131 134 146

Did Not Qualify Events 1 - - -

Total 100 (+2) 131 134 146

Workers’ Comp. June 2015

Workplace Injuries 2014-2015 2013-2014 2012-2013 2011-2012

Report Only 37 (+2) 46 55

Actual Claims 38 (+1) 22 24 23

Denied 1 1 5 7

Total 76 (+3) 69 84 58

SubFinder June 2015

System Data 2014-2015 2013-2014 2012-2013 2011-2012

Employees 523 531 530 556

Guest Teachers & Subs 160 167 194 217

Absences 5,365 (+249) 4,954 4,929 4,835

Sub Required 5,094 (+1,023) 3,887 4,043 3,613

No Sub Required 1,097 (+52) 1,967 886 1,222

Filled (Fill Rate %) 4,534 (+821)/(89%) 3,400 (87%) 3,684 (91%) 3,400 (94%)

Failed to Fill 560 (+209) 486 (13%) 357 (9%) 212 (6%)

FUTURE PROJECTS

Payroll 1. Time tracking for ACA- ongoing 2. IRS reporting for ACA-ongoing 3. Participate in Sungard software optimization workshop-Hire to Retire 4. Sungard ACA Training 5. Disability and VRS tracking and posting 6. FY 2016 Benefits Package

Budget 1. School Bookkeepers Manual and Software Update 2. Host Region III Finance Directors Meeting (TBD-summer or fall 2015) 3. Civil Rights Report 4. Construction Compliance Monitoring (ongoing) 5. Bond Draw Down (ongoing) 6. VDOT Grant Reimbursement Filing (ongoing) 7. Participate in Sungard optimization workshops –Procedure to Pay and Record to Report 8. Review of property disposal process

Employee Services

1. Production/Post Production of several video projects from the Gloucester County Sesquicentennial Committee

2. Work with Cable Communications Committee on various projects






AGENDA SUBJECT: June Donations

ATTACHMENTS: June Donations



X REGULAR INFORMATION ONLY – DISCUSSION



Donations are presented to the Board monthly in accordance with Policy DI. REQUESTED ACTION: That the School Board accept the donations received with grateful appreciation. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright


Contributed to Contributed by Donation Purpose

Bethel Target $50.00 Thanks A Billion Program

Botetourt Botetourt PTA $1,198.60 Boxtops for Technology

Botetourt Target $300.00 Thanks A Billion Program

Peasley First Baptist Church $100.00 Back Pack Program

Total $1,598.60

Grants/Scholarships:

Gloucester Point Rotary Club $2,000.00 GHS Scholarship Fund

Kiwanis Club of Gloucester Service $500.00 GHS Scholarship Fund

Ms. Carolyn A. Lemon $1,000.00 Mary Driver Robinson Scholarship

Total $3,500.00

GRAND TOTAL $5,098.60

Grants and Donations Received by Gloucester County Public Schools

For Approval by the School Board in Accordance with School Board Policy File No. DI

July 14, 2015






AGENDA SUBJECT: Financial Reports

ATTACHMENTS: May 31, 2015 Financial Report June 30, 2015 YTD Construction Report June 30, 2015 YTD HVAC Report



X REGULAR X INFORMATION ONLY – DISCUSSION

DEPARTMENTAL REPORT/PRESENTATION ACTION


The FY 2015 Financial Report as of May 31, 2015 is attached as well as the June 30, 2015 Year-to-Date Construction and HVAC project reports. Please note that additional accrued expenditures will post to these reports for goods received and services performed prior to June 30, 2015. The following budget adjustments were made to the construction report:

1) Revenue:VDOT Revenue- (Basic & Inspections-50%) $13,330.77 Total $13,330.77

2) Expenditure:Construction Change Order #10 $85,419.61 Off-site Road Work Change Order #5 24,135.30 GETS Inspections 2,526.25 Contingency - 98,750.39

Total $ 13,330.77

REQUESTED ACTION: No action requested; these reports are submitted to the School Board for informational purposes only.

FOR MORE INFORMATION, CONTACT PRESENTER:

Name: Joanne C. Wright


REVENUE REPORT

ACTUAL REVENUES

May 31, 2015

SOURCE BALANCE

FAVORABLE

BUDGET ACTUAL YTD (UNFAVORABLE)

COUNTY CONTRIBUTION 22,791,272$ 17,064,547$ 5,726,725$

MISCELLANEOUS LOCAL 123,424$ 100,141$ 23,283$

STATE FUNDS 28,019,400$ 23,951,919$ 4,067,481$

FEDERAL FUNDS 2,808,328$ 2,071,163$ 737,165$

TOTAL53,742,424 43,187,770 10,554,654

EXPENDITURE REPORT

ACTUAL EXPENDITURES

May 31, 2015

BALANCE

CATEGORY FAVORABLE

BUDGET ACTUAL YTD ENCUMBRANCE (UNFAVORABLE)

INSTRUCTION 38,576,783$ 30,394,740$ 123,585$ 8,058,458$

ADMIN/ATTEND/HEALTH 2,406,861$ 2,028,363$ -$ 378,498$

TRANSPORTATION 4,019,072$ 3,080,305$ 151,101$ 787,666$

OPERATION/MAINT 5,855,617$ 5,040,336$ 138,241$ 677,040$

DEBT SERVICE 232,562$ 229,087$ -$ 3,475$

TECHNOLOGY 2,651,529$ 2,414,939$ 4,500$ 232,090$

TOTAL53,742,424$ 43,187,770$ 417,427$ 10,137,227$

CENTRAL FOOD SERVICE 2,511,143$ 1,731,295$ 387,138$ 392,710$

SCHOOL CONSTRUCTION 20,000,000$ 11,558,253$ 7,763,435$ 678,312$

DEBT SERVICE 3,674,666$ 3,672,166$ -$ 2,500$

Cost Projections for Page Middle School, June 30, 2015 NOTE: ACCRUALS WILL CONTINUE TO POST!

Revised

RESOURCES AVAILABLE Budget Adjustment Project budget Received to Date Balance

Insurance Settlement 8,235,687.00 8,235,687.00 8,235,687.00 -$

Additional Insurance-Storm Damage 10,624.00 10,624.00 10,624.45 0.45$

QSCB (pre-tornado)-Net, Series 2011 498,718.00 498,718.00 498,718.05 0.05$

QSCB-Net, Series 2012 5,920,831.00 5,920,831.00 5,920,831.21 0.21$

VPSA Bonds, Fall Sale 2013 12,000,000.00 12,000,000.00 12,000,000.00 -$

VDOT Revenue Share (Off-site road work) 575,194.17 13,330.77 588,524.94 347,862.38 (240,662.56)$

Insurance Proceeds-Furniture 914,975.00 914,975.00 695,130.67 (219,844.33)$

VPSA Technology Funds (2014-15) 400,000.00 400,000.00 0.00 (400,000.00)$

Jean Pugh Technology Fund 16,657.00 16,657.00 16,657.00 -$

Abingdon Arbitrage Liability Reserve 79,205.00 79,205.00 79,343.25 138.25$

Projected Interest 100,000.00 100,000.00 85,467.34 (14,532.66)$

Timber Sales-Net 47,584.00 47,584.00 47,583.50 (0.50)$

VDEM Proceeds-Net 242,211.42 242,211.42 242,211.42 -$

Sale of Equipment 15,227.00 15,227.00 15,227.00 -$

Total Resources= 29,056,913.59 13,330.77 29,070,244.36 28,195,343.27 (874,901.09)$ Total Resources=

Revised

CONSTRUCTION EXPENDITURES Budget Adjustment Project budget Expended to Date Encumbered Balance

Construction/On-site* 22,200,969.41 85,419.61 22,286,389.02 17,801,138.88 4,485,250.14 0.00

Contingency 397,645.42 -98,750.39 298,895.03 149,796.01 149,099.02

Professional design services 1,475,000.00 1,475,000.00 1,405,000.00 70,000.00 0.00

Soil borings and surveys 73,552.00 73,552.00 73,552.00 0.00

Special inspections and testing 128,557.00 128,557.00 102,393.51 26,163.49 0.00

Wetlands studies, permitting, Phase 1 Environ. 15,840.00 15,840.00 15,840.00 0.00

Early release site-prep design 32,760.00 32,760.00 32,760.00 0.00

Educational specifications 41,126.00 41,126.00 41,125.50 0.50

Commissioning of mechanical systems 38,500.00 38,500.00 5,775.00 32,725.00 0.00

Site master plan study 30,960.00 30,960.00 30,960.00 0.00

Furniture design and bid package 25,000.00 25,000.00 22,500.00 2,500.00 0.00

Structural comparison studies 35,000.00 35,000.00 35,000.00 0.00

Off-site road work (Eligible for VDOT Revenue) 1,150,388.40 26,661.55 1,177,049.95 1,104,610.75 72,439.20 0.00

Off-site road work (Ineligible for VDOT Revenue) 1,297.40 1,297.40 1,297.40 0.00

Off-site road work-Design 202,180.00 202,180.00 202,180.00 0.00

Off-site water/sewer pump station-Design 52,580.00 52,580.00 52,580.00 0.00

Traffic study and signalization 64,680.00 64,680.00 64,680.00 0.00

Site preparation bid 650,212.50 650,212.50 650,212.50 0.00

Wetlands mitigation fee 108,300.00 108,300.00 108,300.00 0.00

Design Alternate 22,680.00 22,680.00 22,680.00 0.00

Digital Infrastructure 262,889.06 262,889.06 80,616.67 182,272.39 0.00

Miscellaneous costs 10,000.00 10,000.00 9,828.13 171.87

Contract Amendments 123,593.40 123,593.40 123,593.40 0.00

Subtotal= 27,143,710.59 13,330.77 27,157,041.36 22,136,419.75 4,871,350.22 149,271.39$

OTHER EXPENDITURES Projected Costs

Demolition/Hazmat/Utilities of Old Page 452,721.00 452,721.00 452,721.00 0.00

Walk-in Freezer 48,278.00 48,278.00 48,278.10 (0.10)

Parks and Recreation Lights 77,922.00 77,922.00 77,922.00 0.00

Bay Design Right of Way Documents 2,650.00 2,650.00 2,650.00 0.00

Furniture and technology 1,331,632.00 1,331,632.00 437,216.20 831,933.00 62,482.80

Subtotal= 1,913,203.00 0.00 1,913,203.00 1,018,787.30 831,933.00 62,482.70$

Total Expenditures= 29,056,913.59 13,330.77 29,070,244.36 23,155,207.05 5,703,283.22 211,754.09

Page Middle School Options

Baseball field 285,000.00

Practice field 25,000.00

Gravel parking area 48,000.00

Total Options= 358,000.00

* Includes $299,866.10 in retainage, to be paid upon satisfactory completion of the project.

HVAC/Roof Financial Report

ACCRUALS WILL CONTINUE TO POST! 6/30/2015

Revenue:

Principal 5,006,015.00

Interest to 05/31/2015 7,507.22

Total Revenue 5,013,522.22

Expenditures & Encumbrances to Date

Petsworth

Construction Manager 13,364.87

Mid-Atlantic Sch Equip - 15000017 35,409.15

Mid-Atlantic Sch Equip - 15000161 7,300.00

Hudson & Associates - 14000353 295,801.09

JV-14-077 Davenport 21,840.00

Daikin Applied Americas Inc - 14000395 261,395.67

Hoffman & Hoffman 1,999.00

E. T. Gresham Company, Inc. - 14000498 2,337,000.00

Change Order #1 (PCO 1-10) 75,509.09

Change Order #2 (PCO 11-17) (9,430.22)

Subtotal for Petsworth 3,040,188.65

Achilles

Construction Manager 4,306.00

Oyster Point - 15000431 1,144,000.00

Hudson & Associates - 15000120 154,568.00

Change Order #1 8,250.00

Subtotal for Achilles 1,311,124.00

Botetourt

Oyster Point - 15000534 436,000.00


G.G. Cornwell - 15000324 69,250.00



Change Order #3 (4,425.00)


Subtotal for Botetourt 556,576.00

Peasley

G.G. Cornwell - 15000343 62,825.00

Change Order #1 (12,000.00)

Subtotal for Peasley 50,825.00

Gloucester High School

Honeywell - 14000488 19,510.00

Subtotal for Gloucester High School 19,510.00

Project Contingency

*Project Contingency 35,298.57

Subtotal for Project Contingency 35,298.57

Total Expenditures / Encumbrances 5,013,522.22

Net Balance -

*Accrued interest will be added monthly to project contingency




SCHOOL BOARD AGENDA ITEM MEETING DATE: July 14, 2015 AGENDA SUBJECT: Instructional Services ATTACHMENTS: Instructional and School Reports TYPE OF AGENDA ITEM:

CONSENT INFORMATION ONLY – NO DISCUSSION REGULAR x INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION ACTION

BACKGROUND / SUMMARY: REQUESTED ACTION: FOR MORE INFORMATION, CONTACT PRESENTER: Name: Chuck Wagner Phone: 804-693-6240 E-mail: [email protected]


Abingdon Elementary School, Home of the Panthers Our Recipe for Academic Success: Students, Teachers and Volunteers!

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ns • Our littlest Panthers, the IPOP Preschool students, were recognized during their graduation ceremony on

June 4, 2015. This was a well-attended event! • Abingdon’s 5th Grade Students were acknowledged for academic and extracurricular accomplishments

during our Promotion Ceremony on June 8th. The keynote speaker was John Gordon, Chick-Fil-A owner, he inspired students and families with his dynamic speech focused on giving back to your community.

• Abingdon’s PTA sponsored a special Chick-Fil-A picnic for 5th grade students and teachers on June 9, 2015. • Abingdon’s 3rd-5th Grade Students put forth great effort on the 2015 Non-Writing SOL Assessments. Way

to go, Panthers!

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• Abingdon’s staff worked collaboratively to assist with SOL administration throughout the month of June. This required our Kindergarten-Second Grade Teachers and students to modify their instructional schedules for testing purposes. SOL Testing is an entire school event—Thanks to all that helped to make our 2015 Non-Writing SOL Administration a success!

• Abingdon had a few teachers or other staff members retire or resign for other opportunities. We wish all of our Top Chefs great success in their future endeavors: Mrs. Bernadette Coates, Mrs. Allison Cobb, Mrs. Cora Merkel, Ms. Tara Schmitt, Mrs. Deanna Johnson, Ms. Mary Setterholm and Mr. Willie Jackson. Thank you for your service to the students and families of Abingdon Elementary School!

• Ms. Lindsay Newell, Abingdon’s PE Teacher hosted a successful and interactive Fitness Day for Grades Kindergarten-Fifth Grade on June 10, 2015. The Fitness Day began with a school-wide pep rally in the gym with each grade level sharing a chant associated with their given fruit. Students and teachers engaged in physical activities both inside and outside of the school building. A great way to end a PAWSOME school year, thanks to all!

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Abingdon’s 2015 Summer School Teachers: Mrs. Dunn, Mrs. Dalton, Ms. O’Brien, Ms. Tabb and Ms. Collins (Lead Teacher) met on June 26, 2015 to finalize plans for summer school. The theme, Abingdon’s Learning Dens will focus on animal habitats and body coverings. The theme will be implemented throughout the content areas presented during the 16 day summer program.

The Community Education Coordinator assisted with the following events: SOL volunteers, SOL lunch volunteers, 5th Grade Promotion Ceremony, 5th Grade PTA Picnic reservations and volunteers, Fitness Day volunteers, and scheduled Building Use events.

Com

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Summer School begins on July 6-30, 2015 at Abingdon. Achilles’ main office staff and principal will be housed at Abingdon throughout the summer to allow for

needed maintenance at Achilles. Achilles’ Summer School program will also be housed at Abingdon.

Achilles Elementary School

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• Achilles VPI students had a graduation ceremony on June 8th at 9:45 AM. Eighteen students graduated and about 55 family members were in attendance. Students were not familiar with the term, graduation, so they spent some time learning about graduation before the big event. They then made their invitations and caps (complete with curling ribbon tassels). They were all very excited to become official Kindergartners.

• Achilles IPOP students had an end of the year celebration on Monday, June 8th. Parents and family members were invited to share in a “goodbye” breakfast with their child. Every student in the class had at least one family member attend. The students received a preschool certificate and six out of the eleven students will be going to Kindergarten in the fall. One child received a perfect attendance award! In addition to the breakfast, there was a photo story slideshow for everyone to watch. The children loved seeing themselves and their friends on the big screen!

• Eighty-three fifth graders were promoted to the 6th grade during our Celebrate 5 ceremony on June 10th. There were 258 family and friends in attendance to wish our students luck in their future endeavors. Cody Brown, a rising 7th grader, shared some middle school words of wisdom with our students. Presidential Awards, Perfect Attendance, A Honor Roll, and A/B Honor Roll were presented to students in the 5th grade class. Also, a very special honor was presented to Mackenzie Quick. She was awarded the Alec Rammell scholarship for the 2021-2022 graduating class.

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• The PTO recognized the hard work of our staff with breakfast treats and goodie bags on the last days of school. The PTO has been extremely supportive of our staff, students, and families throughout the school year.

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• On June 5th, second grade held their annual World Market Day. As the culminating activity of our economics unit, this event gave students the opportunity to experience the roles producers, consumers, goods, services, and scarcity play in our economy. Each class represented a country of study at the market and produced goods that you would likely find in that country. From China, students could buy paper lanterns and fans; from Egypt they could buy burial masks and collar necklaces; and from the Native Americans they could buy necklaces and deerskin pouches. Students were given paychecks for being producers and then created a budget for how they would like to spend their money. After depositing their checks and receiving a bag of coins, they practiced their money counting skills as they paid for items and received change. During the World Market Day experience, some students had to change their plans due to scarcity and in the end they could decide to save or spend the remainder of their money.

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• Achilles Title I teachers hosted an informational breakfast meeting June 9th for Title I families that highlighted the importance of summer reading. Parents were given packets containing a skills workbook for their child, a calendar of ideas for daily family reading fun, and information on local reading incentive programs. Approximately 65 families were invited, 8 accepted, and 5 families attended. Sausage biscuits, fruit, milk, and juice were served to those in attendance.

• Achilles Fitness Day was held on June 9th. Students, pre-kindergarten through 5th grade, participated in 11 stations. Most of the stations were relay-type events that required stamina, determination and problem solving skills. Our pre-k through 2nd grade students were treated to a PTO sponsored petting zoo. Teeny Tiny Farms brought 2 bunnies, a tiny pig, a lamb, a cow, a pony as well as a llama. The students loved petting the animals. This was a nice, calming addition to an otherwise highly energized day. Fitness day would not be nearly as successful if not for our Community Education Coordinator, Ms. Bone. Ms. Bone communicated with many parents. She was able to give us over 25 parent volunteers. These volunteers ran the stations and made sure that all of our students were safe and had a good time. Fitness Day is always planned as a mainly outdoor event, but this year the unusual amount of rain the previous week in addition to a heavy down pour the morning of forced us inside for all but a couple of events. The students seemed to enjoy it just as much.

• The last day of school brought a SOL Carnival for our 3rd through 5th graders. Using tickets earned during SOL testing students were able to have popcorn, play on an obstacle course, listen to music, blow bubbles, and soak their administrators. Needless to say this station earned the most attention as students tried to hit Mrs. Keener and Mr. Dutton with splash balls. The only advantage was, if you missed, the administrators were able to squirt students back with water. It was a great end to a fantastic year

Com

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• Summer School

Bethel Elementary


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• Second semester awards ceremony was held on June 9th. Students in grades 3 and 4 who had perfect attendance and were on the Honor Roll for second semester and all year were awarded certificates in a special student assembly. Parents were invited.

• Kindergarten – second graders who had perfect attendance were given award certificates on June 10th.

• Fifth Grade Promotion ceremony was held on June 10th at 9:30 am. Fifth grade students also received their art, music, AR awards, perfect attendance, honor roll and Presidential Awards. Our promotion ceremony always ends with the traditional celebration walk through the halls of the school. All students and teachers in every grade level cheer on our graduates.

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s • Bethel staff held our Retirement/Farewell Party for our staff retirees Kimm Dellinger and Sara Siemiatkowski and our teachers who are departing Scott Deane and Melanie Lake. They will be missed by our staff and our students.

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The following activities are Community Education sponsored and/or organized.

• 4th grade field trip to Colonial Williamsburg • Recognition of 5th graders in the Boys Leadership Group during the Promotion Ceremony • The PTA sponsored Bethel’s 5th annual SOL carnival. The carnival was organized by our

community coordinator.

PAGE MIDDLE SCHOOL

WORK ZONE: SUCCESS AHEAD


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On Tuesday June 9th, Page Students, Staff and Parents participated in their Celebr8 Ceremony to celebrate a very successful year. Page students made double-digit gains in 3 of the 4 SOL content areas. Way to soar Page Eagles!

We also held a field day on Wednesday June, 10th that included a cookout and various games outside on the GHS fields.

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Page welcomes many new staff members as we prepare to become a sixth through eighth middle school once again next year. We are excited about moving to our new state of the art school! Several tours of the new school have occurred recently and more are going to be scheduled as we near completion of the new school.


Department of Assessment

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Students in courses in tested grade levels participated in Virginia’s Standards of Learning assessment during May and June. Testing has been completed for all Spring Writing, Non-Writing, and Alternate assessments. Data is now being reviewed through the Pearson data student extract for accuracy.

Summer Writing Standards of Learning assessments will be administered July 20-23. Non-Writing Standards of Learning assessments will be administered July 23-August 6. Summer testing includes students pursuing a verified credit in an End-of-Course class. Testing will be conducted at Gloucester High School.

The Virginia Alternate Assessment Program (VAAP - 8 Collections of Evidence) and the Virginia Grade Level Program (VGLA – 1 Collection of Evidence) have been sent to Pearson Education, Inc. for audit. They will be returned to our office in late July.

An accountability timeline concerning the release of official results for divisions will be sent by Steven R. Staples, Superintendent of Public Instruction, in early July.


Special Education Department

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Results Driven Accountability Local Determinations Scoring Rubric

Section 616 of the Individuals with Disabilities Education Act For FFY2013 The Virginia Department of Education (VDOE) is required pursuant to the 2006 federal implementing regulations for the Individuals with Disabilities Education Improvement Act to make determinations for each school division based on submitted Annual Performance Report (APR) data. States consider division performance on certain results and compliance indicators, including:

• Indicator 1: Graduation • Indicator 3: Participation and Performance in Statewide Assessment • Indicator 4B: Significant Discrepancy in the Rate of Suspension by Race • Indicator 9: Disproportionate Representation in Special Education • Indicator 10: Disproportionate Representation in Specific Disability Categories • Indicator 11: Initial Evaluation Timeline • Indicator 12: Early Childhood Transition • Indicator 13: Secondary Transition • General Supervision: Correction of Non-compliance • Accurate and timely data submissions related to IDEA Part B • Audit findings with regard to the use of IDEA Part B Funds

These determinations are a way of designating the status of each Local Education Agency (LEA) into one of the following four categories, as outlined in Section 616 (d) of IDEA 2004:

• Meets Requirements • Needs Assistance • Needs Intervention • Needs Substantial Intervention

We are pleased to announce that Gloucester County Schools received a rating of “meets requirements”.




SCHOOL BOARD AGENDA ITEM MEETING DATE: July 14, 2015 AGENDA SUBJECT: Administrative Team Report ATTACHMENT: Administrative Team Report TYPE OF AGENDA ITEM:

CONSENT INFORMATION ONLY – NO DISCUSSION REGULAR x INFORMATION ONLY – DISCUSSION

x DEPARTMENTAL REPORT/PRESENTATION ACTION BACKGROUND / SUMMARY: Reports received from Administrative Team members have been consolidated, and are being presented as information. REQUESTED ACTION: That the School Board accepts the Administrative Team Report as information. FOR MORE INFORMATION, CONTACT PRESENTER: Name: John Hutchinson, Assistant Superintendent for Administrative Services Phone: (804) 693-5304 E-mail: [email protected]

Administrative Team Reports for the July 2015 School Board Meeting

Construction – Scott Shorland **************************************************************************************************************** Employee Services & Communications – Craig Smith Policy Manual • 69 policies, regulations, and forms were reviewed this month. • 30 policies and 3 regulations are currently under review for revision. • 29 items will move forward for the July School Board meeting. **************************************************************************************************************** Energy & Security – Dave Simmons **************************************************************************************************************** Environmental Health & Safety – Shirley Chirch **************************************************************************************************************** Facilities – Dave Miller **************************************************************************************************************** Food Service – Steve Patton **************************************************************************************************************** Grounds – Jimmy Viars **************************************************************************************************************** Student Services – Bryan Hartley **************************************************************************************************************** Technology – Jim Brogan • Copier availability is an ongoing priority. Jim Maloney is typically responding to copier issues within 4 hours

of notification or less; Jimmy Major and Matt Bychowski are providing additional hands to deliver toner and effect minor repairs. Jim Maloney has secured 9 used copiers that had previously been leased to supplement our copier fleet. Using end of year funds, we have purchased 2 new copiers for the schools, and we have ordered 2 copiers for the new Page MS. Based on Board approved capital funding, we have placed orders for an additional 4 copiers. We will have replaced or upgraded 25% of our copier equipment when school opens in September.

• The purchasing of technology equipment for the new Page MS is almost complete; we have begun taking receipt of equipment. The techs are currently configuring 350 laptops and 175 desktops with Windows 8.1 for the new Page MS.

• The e-Backpack initiative at GHS is progressing. For 2015-2016, we are purchasing 445 Lenovo 11 E laptops. This coupled with the existing 500 IPads will provide the high school with additional resources to meet many more instructional needs.

• Nick DeMet and Kelli Gabel, along with Budget & Finance and County staff, have been working on the necessary processes to upgrade the County’s financial software.

• The techs have almost completed the removal of the technology equipment from the Page MS trailer complex; all that remains is the administrative staff equipment.

• During July, we will be rolling out a new software package called AirWatch to centrally manage the division’s IPads, as well as a new module for the Destiny Library Management System called Resource Manager. Resource Manager will be implemented at GHS, Peasley, and Page this summer. It will be used initially to inventory and track the new textbook purchases, and eventually will allow each of these schools to do a comprehensive inventory of all equipment assigned to each of these buildings.

• As of 6/23/15, the Technology Department has completed 3,350 tickets this school year. There are 75 outstanding tickets; most involve classroom projection issues. Aging classroom projectors has prompted the purchase and replacement of a larger number of projector lamps this year.

**************************************************************************************************************** Transportation – Anne Lanan Maintenance • All school bus yearly inspections and heavy jobs are done during the summer to minimize bus’s “out of

service” time. • King Pins (20 sets) were replaced on school buses. • Bus seat repairs have been performed to meet all standards for the upcoming school year. Transportation Office Staff • Working on summer school routes for in and out of county; meeting with drivers to review the routes. • Receiving new registrations, as well as address, phone number, and requests for bus stop changes;

beginning to work on routes for 15-1. Safety and Professional Development • During the second week in June, Anne Lanan, DMV Third Party Testing Contact Person, and Beverly Sweet,

Bus Driver Trainer and DMV Examiner, completed a mandatory training by DMV regarding new regulations and new driving maneuvers that our new recruits will have to perform to pass and become school bus drivers.

• Office staff and maintenance staff attended the annual VAPT Transportation Conference the week of June 22nd in Roanoke, VA. Staff attended professional development courses, and performed judging duties at the

State Bus Roadeo. Every year, information is garnered from the classes and by speaking to other transportation staff members from other districts.

• John Downs, bus driver, competed in the State Bus Roadeo (which consists of a written exam, bus pre-trip, and driving an obstacle course); Mr. Downs did very well.

New Bus Driver Training and Recruitment • Recruitment continues. • Next driver/bus assistant classes will be held after July 1st.





AGENDA SUBJECT: Policy Manual Update

ATTACHMENTS: Policy Review Notes – July 14, 2015 School Board Meeting – Regular Agenda Item

Policy Adoption GEAB Child Abuse and Neglect Reporting (Also JHG)



X REGULAR X INFORMATION ONLY – DISCUSSION



The above policy in sections “G” (Personnel) has been reviewed with the appropriate staff members, and is being recommended for adoption in an effort to update our Policy Manual and/or to conform to model VSBA policy and/or the Code of Virginia.

NOTE: This policy is currently in section “J” (Students) of our Policy Manual, but not In section “G” (Personnel).

REQUESTED ACTION:

That the Board approves the following as 1st and 2nd readings:

Policy Adoption: GEAB (Also JHG) FOR MORE INFORMATION, CONTACT PRESENTER:

Name: John E. Hutchinson Assistant Superintendent for Administrative Services





JULY 14, 2015 MEETING (REGULAR AGENDA ITEM) Policy Code Adoption Information

GEAB/JHG Child Abuse and Neglect Reporting

VSBA recommends having this policy in sections “G” (Personnel) and “J” (Students). We currently have this in section “J” (Students) only. Recommend adding this in to section “G” (Personnel) as an adoption.

File No. GEAB (Also JHG)


CHILD ABUSE AND NEGLECT REPORTING

Reporting Requirement Every employee of the Gloucester County School Board who, in his/her professional or official capacity, has reason to suspect that a child is an abused or neglected child, in compliance with the Code of Virginia § 63.2-1509 et seq. shall immediately report the matter to:

1. the local department of social services where the child resides or where the abuse or neglect is believed to have occurred; or,

2. to the Virginia Department of Social Services’ toll-free child abuse and neglect hotline; or, 3. to the person in charge of the school or department, or his designee, who shall make the

report forthwith to the local or state agency. The person making the report to the local or state agency must notify the person making the initial report when the report of suspected abuse or neglect is made to the local or state agency, and of the name of the individual receiving the report, and must forward any communication resulting from the report, including any information about any actions taken regarding the report, to the person who made the initial report..

Notice of Reporting Requirement

The school board shall post in each school a notice that: (i) any teacher or other person employed there who has reason to suspect that a child is an

abused or neglected child, including any child who may be abandoned, is required to report such suspected cases of child abuse or neglect to local or state social services agencies or the person in charge of the relevant school or his designee; and

(ii) all persons required to report cases of suspected child abuse or neglect are immune from civil or criminal liability or administrative penalty or sanction on account of such reports unless such person has acted in bad faith or with malicious purpose. The notice shall also include the Virginia Department of Social Services' toll-free child abuse and neglect hotline.

Complaints of Abuse and Neglect

The school board and the local department of social services have adopted a written interagency agreement as a protocol for investigating child abuse and neglect reports, including reports of sexual abuse of a student. The interagency agreement is based on recommended procedures for conducting investigations developed by the Departments of Education and Social Services. ADOPTED: July 14, 2015

LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-291.3, 63.2-1509. 22.1-253.13:7.A, 63.2-1511. CROSS REFERENCES: JFHA/GBA Harassment and Retaliation GBLA Third Party Complaints Against Employees




SCHOOL BOARD AGENDA ITEM MEETING DATE: July 14, 2015 AGENDA SUBJECT: 2015-2016 Pay Plan & Supplements ATTACHMENTS: 2015-2016 Proposed Pay Plan & Supplements TYPE OF AGENDA ITEM:

CONSENT INFORMATION ONLY – NO DISCUSSION X REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION X ACTION


The proposed Pay Plan & Supplements for 2015-2016 have been reviewed, and are being presented for your approval. REQUESTED ACTION:

That the School Board approves the Pay Plan & Supplements as presented. FOR MORE INFORMATION, CONTACT PRESENTER:

Name: John Hutchinson

Phone: (804) 693-5304

E-mail: [email protected]


Pay Plan

2015-2016

DRAFT 07/06/15

Students First

Table of Contents

Highlights of Scales 1 National Board Certification Program for Teachers 2 Instructional Pay Scale 3 Facilities and Technology Titles 4 Transportation Pay Scale and Differentials/Supplements 5 Food Services Pay Scale and Classified Employee Supplements 6 Substitute/Temporary Salary Scale 7 Supplements 8

1

Highlights of Scales 2015-2016

• The starting teacher salary for the Bachelor’s scale is $39,108.

• All benefited employees will pay a 5% member share to the Virginia Retirement System (VRS).

• Educational/degree stipends are being maintained to reflect the School Board’s

commitment to attracting and retaining the most highly qualified instructional staff.

2

National Board Certification Program for Teachers

Gloucester County Public Schools recognizes and supports the benefits of the National Board Certification Program for teachers. To this end, a $2,400 supplement will be guaranteed to teachers for the first year they are certified. Inasmuch as the Commonwealth of Virginia also recognizes employees with a financial incentive, Gloucester County Public Schools will adhere to the following procedures:

1. Up to $2,300 (less any grants received) will be reimbursed to teachers upon

verification that the state has received their approved application seeking National Board Certification.

2. Once a teacher is notified (usually in the fall) that they have achieved National Board Certification, Gloucester County Public Schools guarantees a $2,400 supplement for that school year.

3. Currently, the Commonwealth of Virginia provides a financial incentive for years beyond initial certification. For those years, Gloucester County Public Schools guarantees that if state support falls below the $2,400 level, Gloucester County Public Schools will make up any difference, up to and including the entire $2,400.

Reference: Policy File No. GBBC-R (Tuition Assistance)

3

Instructional Employee Degree Stipends (for Full-Time Teachers Only)

Doctorate $7,919 Dual Master’s $5,939

Master’s $3,960 15 Hours in a Master’s Program ** $1,056 National Board Certification *** $2,400

* Steps equal completed years of service. ** 15 hours must be in an approved program that results in a Master’s Degree. *** See National Board Certification Program for Teachers on Page 2.

Steps* Bachelor's +15 hours Master's Dual Master's Doctorate0-2 39,108.00 40,164.00 43,068.00 45,047.00 47,027.00 3 39,890.00 40,946.00 43,850.00 45,829.00 47,809.00 4 39,990.00 41,046.00 43,950.00 45,929.00 47,909.00 5 40,090.00 41,146.00 44,050.00 46,029.00 48,009.00 6 40,292.00 41,348.00 44,252.00 46,231.00 48,211.00 7 40,699.00 41,755.00 44,659.00 46,638.00 48,618.00 8 41,106.00 42,162.00 45,066.00 47,045.00 49,025.00 9 41,517.00 42,573.00 45,477.00 47,456.00 49,436.00 10 41,931.00 42,987.00 45,891.00 47,870.00 49,850.00 11 42,350.00 43,406.00 46,310.00 48,289.00 50,269.00 12 42,775.00 43,831.00 46,735.00 48,714.00 50,694.00 13 43,202.00 44,258.00 47,162.00 49,141.00 51,121.00 14 43,635.00 44,691.00 47,595.00 49,574.00 51,554.00 15 44,071.00 45,127.00 48,031.00 50,010.00 51,990.00 16 44,512.00 45,568.00 48,472.00 50,451.00 52,431.00 17 45,180.00 46,236.00 49,140.00 51,119.00 53,099.00 18 45,857.00 46,913.00 49,817.00 51,796.00 53,776.00 19 46,545.00 47,601.00 50,505.00 52,484.00 54,464.00 20 47,243.00 48,299.00 51,203.00 53,182.00 55,162.00 21 47,952.00 49,008.00 51,912.00 53,891.00 55,871.00 22 48,671.00 49,727.00 52,631.00 54,610.00 56,590.00 23 49,402.00 50,458.00 53,362.00 55,341.00 57,321.00 24 50,143.00 51,199.00 54,103.00 56,082.00 58,062.00 25 50,895.00 51,951.00 54,855.00 56,834.00 58,814.00 26 51,658.00 52,714.00 55,618.00 57,597.00 59,577.00 27 52,691.00 53,747.00 56,651.00 58,630.00 60,610.00 28 53,745.00 54,801.00 57,705.00 59,684.00 61,664.00 29 54,820.00 55,876.00 58,780.00 60,759.00 62,739.00 30 55,917.00 56,973.00 59,877.00 61,856.00 63,836.00 31 57,035.00 58,091.00 60,995.00 62,974.00 64,954.00

(for Full-Time Teachers Only)

Gloucester County Public SchoolsTeacher Scale

2015-2016

4

Facilities Titles Facilities Technician - Degreed Associate's Degree in related field and Master License Facilities Technician III Master level Facilities Technician II Journeyman level Facilities Technician I Apprentice/entry level All transitions will follow the guidelines of File No. GCBBA.

Technology Titles

Coordinator, Technology Training Manager, Technology Repair and Maintenance Computer support and copier and audio/visual support Technology Technician III * Minimum 8 years experience/mastery in technology field, documented experience in multiple areas of advanced information technology field, and the recommendation of the Director of Technology Technology Technician II * Minimum 2 years experience in technology field Technology Technician I * Entry level * Convergence, Digital, Field, Help Desk, Network, and Server Technicians may be assigned to any of the above grades. All transitions will follow the guidelines of File No. GCBBA.

5

Transportation Pay Scale 2015-2016

Bus Drivers Starting Salary Single Run Driver $9,569.00 Double Run Driver $11,477.00 Bus Assistants Single Run Assistant $8,340.00 Double Run Assistant $10,007.00

Differentials/Supplements

Attendance Incentive for Bus Drivers/Assistants $100.00 Semester * Bus Assistants to Drivers $10.00 Daily Bus Runs - Activity $10.75 Hourly Bus Runs - Extended (Mileage Supplement) $.10 Mile (over average miles + 10) ** Bus Runs - Field Trip $10.75 Hourly Courier (240 Days) $10,296.00 Annually In-Service/Miscellaneous $9.00 Hourly New Horizon Vocational Runs Supplement (180 Days) $8,800.00 Annually Special Run Supplement (170 Days; 5 Days/Week) $5,469.00 Annually Summer School Drivers/Assistants $40.00 Daily Trainers/Instructors - DMV Cert. $10.75 $13.00 Hourly Trainers/Instructors - Non-DMV Cert. $9.75 $10.75 Hourly * Attendance Incentive Criteria: No absences with the exception of personal leave or court leave. The $100 per semester incentives will be paid in February and August respectively. ** Extended Bus Runs: Calculation based upon driver’s average miles, plus ten (10) additional miles. This will be submitted for School Board approval at the September meeting. Mileage supplements will be paid monthly and only for actual days worked.

6

Food Services Pay Scale 2015-2016

Position Starting Salary/Wage Cafeteria Manager $16,593.00 $17,589.00 Cafeteria Assistant Manager $13,114.00 $13,901.00 Cafeteria Worker $8.48 $8.99 (Hourly)

(Based on increase during 2014-2015)

Illustrative salaries for Cafeteria Managers are based upon a 175 day, 7.5 hour contract. Illustrative salaries for Assistant Managers are based upon a 173 day, 7.5 hour contract. Cafeteria workers are hourly employees. Workers with 6 or more hour contracts are eligible to receive benefits.

A 6% increase will apply to Food Service workers, effective mid-year (7th paycheck).

Supplements

Cafeteria Manager – High School $2,310.00 $2,449.00 Cafeteria Manager – Middle School $1,155.00 $1,224.00

Classified Employee Supplements 2015-2016

Auto Shop Assistant Foreman $3,300.00 Custodial Foreman – High School $3,300.00 Custodial Foreman – Middle School $1,650.00 Custodial Foreman – Elementary School $1,100.00 Custodial Assistant Foreman – High School $1,650.00 Custodial Assistant Foreman – Middle School $1,100.00 Custodial Assistant Foreman – Elementary School $825.00 Grounds Assistant Foreman $2,419.00 Pesticide Applicator – Commercial $946.00 Pesticide Applicator – Registered $440.00

7

Gloucester County Public Schools Substitute/Temporary Salary Scale

2015-2016

Instructional/Professional – Daily Guest Teacher – Local Certification $60.00 Daily Guest Teacher – > 60 Semester Hours $65.00 Daily Guest Teacher – Degreed $75.00 Daily Guest Teacher – Long Term * $95.00 Daily Paraprofessional – Regular $55.00 Daily Paraprofessional – Special Education $60.00 Daily

Instructional/Professional – Hourly Homebound/Adult Education $27.00 Hourly Supplemental Rate for Instr. (Cert.) (Student Contact) $27.00 Hourly Supplemental Rate for Instr. (Cert.) (No Student Contact) $20.00 Hourly Supplemental Rate for Professional Development Leadership $50.00 Hourly Supplemental Rate for Staff Mentoring $30.00 Hourly

Professional Nurse – Degreed/R.N./B.S.N. $95.00 Daily Nurse – Sixty Semester Credit Hours/L.P.N. $85.00 Daily

Summer Clerical $8.25 $8.75 Hourly Counselor $27.00 Hourly Groundskeeper $9.00 Hourly Licensed Sub $25.00 Hourly Non-Licensed Sub (Local) $20.00 Hourly Paraprofessional $15.00 Hourly Security (High School) $15.00 Hourly Teacher $27.00 Hourly Technology Helper $12.75 Hourly

Support Staff Bookkeeper $15.00 Hourly Clerical $8.25 $8.75 Hourly Cooperative Office Education (COE) $8.25 Hourly Custodian $9.00 Hourly Food Service Worker $8.25 $8.75 Hourly (More consistent with food service workers in other divisions and/or with other substitutes, and less than contracted hourly rate)

Transportation Bus Assistant – Single Run $41.00 Daily Bus Assistant – Double Run $49.00 Daily Bus Driver – Single Run (Regular and Special Education) $45.00 Daily Bus Driver – Double Run (Regular and Special Education) $54.00 Daily Bus Driver – Standby $22.00 Daily * If a teacher holding a valid teaching certificate substitutes 30 consecutive days in the same classroom situation, the compensation to that teacher is the long-term rate.

Effective July 24, 2009, the minimum hourly wage is $7.25.

8

Loc. Title Payments15-16

# Alloc.15-16

Pymt. Amt. 15-16 Total

GHS Baseball Coach - JV May 1 2,400 2,400 GHS Baseball Coach - V - Asst. May 1 2,400 2,400 was 2,200

GHS Baseball Coach - V - Head May 1 3,200 3,200 GHS Basketball Coach - Boys - JV Mar 1 2,600 2,600 GHS Basketball Coach - Boys - V - Asst. Mar 1 2,600 2,600 GHS Basketball Coach - Boys - V - Head Mar 1 3,600 3,600 GHS Basketball Coach - Girls - JV Mar 1 2,600 2,600 GHS Basketball Coach - Girls - V - Asst. Mar 1 2,600 2,600 GHS Basketball Coach - Girls - V - Head Mar 1 3,600 3,600 GHS Cheerleader Sponsor - Fall - JV Nov 1 1,200 1,200 GHS Cheerleader Sponsor - Winter - JV Mar 1 1,200 1,200 GHS Cheerleading Sponsor - Fall - V Nov 1 2,300 2,300 was 1,800

GHS Cheerleading Sponsor - Winter - V Mar 1 1,800 1,800 GHS Crew Coach May 1 2,600 2,600 moving to clubs

GHS Crew Coach - Asst. May 1 2,000 2,000 GHS Cross Country Coach - Asst. Nov 1 1,800 1,800 GHS Cross Country Coach - Head Nov 1 3,200 3,200 GHS Field Hockey Coach - JV Nov 1 1,800 1,800 GHS Field Hockey Coach - V - Asst. Nov 1 1,200 1,200 GHS Field Hockey Coach - V - Head Nov 1 2,600 2,600 GHS Football Coach - Head Nov 1 4,400 4,400 GHS Football Coach - V/JV - Asst. Nov 6 3,000 18,000 GHS Football Coach - V - Asst. Nov 1 1,800 1,800 overall increase of $200

GHS Football Coach - V/JV - Asst. Nov 4 2,500 10,000 GHS Football Coach - V/JV - OC/DC Nov 2 3,200 6,400 GHS Game Manager (Per Season) Nov/Mar/May 3 700 2,100 GHS Golf Coach Nov 1 2,300 2,300 GHS Soccer Coach - Boys - JV May 1 1,800 1,800 GHS Soccer Coach - Boys - V May 1 2,600 2,600 GHS Soccer Coach - Boys - V - Asst. May 1 1,200 1,200 GHS Soccer Coach - Girls - JV May 1 1,800 1,800 GHS Soccer Coach - Girls - V May 1 2,600 2,600 GHS Soccer Coach - Girls - V - Asst. May 1 1,200 1,200 GHS Softball Coach - JV May 1 2,400 2,400 GHS Softball Coach - V - Asst. May 1 2,400 2,400 GHS Softball Coach - V - Head May 1 3,200 3,200 GHS Swim Coach Mar 1 3,200 3,200 GHS Swim Coach - Asst. May Mar 1 1,200 1,200 GHS Tennis Coach - Boys May 1 2,500 2,500 GHS Tennis Coach - Girls May 1 2,500 2,500 GHS Track Coach - Spring - Asst. May 2 2,200 4,400 GHS Track Coach - Spring - Head May 1 3,200 3,200 GHS Track Coach - Winter - Asst. Mar 2 1,800 3,600 GHS Track Coach - Winter - Head Mar 1 2,500 2,500 GHS Volleyball Coach - Boys - V Nov 1 2,600 2,600 GHS Volleyball Coach - Girls - V Nov 1 2,600 2,600 GHS Weight Room Trainer (Per Season) Nov/Mar/May 3 700 2,100 GHS Wrestling Coach - Head Mar 1 3,200 3,200 GHS Wrestling Coach - V/JV - Asst. Mar 1 2,400 2,400 Pag Athletic Director May 1 1,000 1,000 Pag Baseball Coach May 1 2,000 2,000 Pag Baseball Coach - Asst. May 1 500 500 Pag Basketball Coach - Boys Mar 1 2,000 2,000 Pag Basketball Coach - Boys - Asst. Mar 1 500 500 Pag Basketball Coach - Girls Nov 1 2,000 2,000 Pag Basketball Coach - Girls - Asst. Nov 1 500 500 Pag Cheerleader Sponsor - Fall Nov 1 1,000 1,000 Pag Cheerleader Sponsor - Winter Mar 1 1,000 1,000 Pag Field Hockey Coach Nov 1 2,000 2,000 Pag Field Hockey Coach - Asst. Nov 1 500 500 Pag Softball Coach May 1 2,000 2,000 Pag Softball Coach - Asst. May 1 500 500 Pea Athletic Director May 1 1,000 1,000 Pea Baseball Coach May 1 2,000 2,000 Pea Baseball Coach - Asst. May 1 500 500 Pea Basketball Coach - Boys Mar 1 2,000 2,000 Pea Basketball Coach - Boys - Asst. Mar 1 500 500 Pea Basketball Coach - Girls Nov 1 2,000 2,000


Draft 2015-2016 Supplements

ATHLETICS

School Year Supplements

9

Loc. Title Payments15-16

# Alloc.15-16

Pymt. Amt. 15-16 Total


Draft 2015-2016 SupplementsSchool Year Supplements

Pea Basketball Coach - Girls - Asst. Nov 1 500 500 Pea Cheerleader Sponsor - Fall Nov 1 1,000 1,000 Pea Cheerleader Sponsor - Winter Mar 1 1,000 1,000 Pea Field Hockey Coach Nov 1 2,000 2,000 Pea Field Hockey Coach - Asst. Nov 1 500 500 Pea Softball Coach May 1 2,000 2,000 Pea Softball Coach - Asst. May 1 500 500

Elem Yearbook 1/2 Dec; 1/2 May 5 400 2,000 GHS Beta Club May 1 1,000 1,000 GHS Junior Class May 1 1,800 1,800 GHS National Honor Society May 1 1,000 1,000 GHS Newspaper May 1 1,800 1,800 GHS SCA May 1 1,800 1,800 GHS Senior Class May 1 1,800 1,800 GHS Yearbook May 1 2,500 2,500 Pag NJHS May 1 550 550 Pag SCA May 2 550 1,100 Pag Yearbook May 1 1,500 1,500 Pea NJHS May 1 550 550 Pea SCA May 2 550 1,100 Pea Yearbook May 1 1,500 1,500

CT CT Competition Per Diem After Comp. 13.5 100 1,350 Dist/Gifted Odyssey of the Mind Coaches After Comp. 2 450 900 Dist/Gifted Enrichment Supplements TBD 12 325 3,900 see below *Dist/Tech Great Computer Challenge after comp. 20 250 5,000 Elem./Inst. Robotics Challenge Coach 1/2 Dec; 1/2 May 4 1,000 4,000 * was 7 @ 1,000

GHS Academic Challenge/Scholastic Bowl May Mar 1 1,800 1,800 GHS Band - Marching Nov 1 3,826 3,826 GHS Band - Marching - Asst. Nov 1 1,000 1,000 GHS Choral May 1 3,575 3,575 GHS Crew Coach May 1 2,600 2,600 moving from athletics

GHS Crew Coach - Asst. May 1 2,000 2,000 GHS Debate May Mar 1 1,800 1,800 GHS Drama May 1 3,575 3,575 GHS Flag Team (Fall) Nov 1 1,800 1,800 GHS Forensics May Mar 1 1,800 1,800 GHS Robotics Challenge Coach 1/2 Dec; 1/2 May 1 1,000 1,000 Pag Band May 1 1,560 1,560 Pag Choral - After School Performance Group May 1 650 650 Pag Choral - Performance Prep May 1 450 450 Pag Robotics Challenge Coach 1/2 Dec; 1/2 May 2 1,000 2,000

Pag/Pea Science Bowl May 2 1,200 2,400 Pea Band May 2 1 1,560 1,560 Pea Choral - After School Performance Group May 1 650 650 Pea Choral - Performance Prep May 1 450 450 Pea Robotics Challenge Coach 1/2 Dec; 1/2 May 2 1,000 2,000

Dist Child Study 1/2 Dec; 1/2 May 8 1,500 12,000 Dist Math/Sci Math Coaches 1/2 Dec; 1/2 May 7 750 5,250

Dist/Gift Grade Level Contacts - Elementary 1/2 Dec; 1/2 May 5 650 3,250 Dist/Gift Grade Level Contacts - Middle 1/2 Dec; 1/2 May 6 800 4,800

Dist/Tech Gradebook Manager 1/2 Dec; 1/2 May 1 1,000 1,000 Elem Family Reading Nights 1/2 Dec; 1/2 May 5 400 2,000

Elem.-M.S./Tech. Webmaster 1/2 Dec; 1/2 May 7 500 3,500 Elem/M.S. SubRemote Operator 1/2 Dec; 1/2 May 7 750 5,250 propose removal upon migration to new platform

GHS Driver Education Coordinator 1/2 Dec; 1/2 May 1 1,350 1,350 GHS Driver Education Coordinator - Summer August 1 700 700 GHS SIRS Coordinator May 1 400 400

H.S./Tech. Webmaster 1/2 Dec; 1/2 May 1 1,000 1,000

INSTRUCTIONAL LEADERSHIP

CO-CURRICULAR (INCLUDING COMPETITIONS/CLUBS)

ACTIVITIES