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Tachomaster

Drivers’ Guide to the Digital Tachograph

The Tachom aster Drivers’ Guide to the Digital Tachograph i Decem ber 2013

w w w . t a c h o m a s t e r . c o . u k

© 2013 Road Tech Computer Systems Ltd. All r ights reserved. All t he regulatory information given in this guide i s available t hrough the European Commission and the UK Depart ment for Transport. All of the information specificall y relating to Siemens, Stoneridge and Actia Digital Tachograph Vehicle Units has been sourced from specification sheets and user manuals . While every effort has been made to prov ide accurate content wit hin t his guide, Tachomaster does not assume any legal liability or responsibilit y for t he accuracy or completeness of any information contained herein. Reference herein to any company or product does not necessaril y constitute or imply its endorsement or recommendation by Tachomaster . Tachomaster and the Tachomaster Logo are Trademarks of Road Tech Computer S ystems Ltd. All other trademarks and copyrights are herein acknowledged. Thi s document may be freely distributed, electronicall y or i n print , prov ided that it remains in its entiret y and is not edited, amended or changed in any way whatsoever .

i i The Tachom aster Drivers’ Guide to the Digital Tachograph Decem ber 2013


This Tachomaster Dr iver Guide has been compiled by Steve Williams. Steve Williams has been involved in the road haulage sector for over 30 years, beginning as an employed lorry driver then moving on to become an owner-driver, before setting up his own haulage company in 1982. From 1997 until 2007, Steve worked for the Road Haulage Association, setting up the Association’s f irst regional help desk, before moving on to become Project Manager within the newly formed ‘National Operations Centre’. Steve then joined the Policy Department at RHA Head Office, representing the Trade Association and the wider Road Haulage sector at meetings with Government bodies and agencies. Dur ing this time Steve was directly involved at Government level with the introduction of the Digital Tachograph and the EC Drivers' Hours Regulations which came into force in 2006. Thanks to this work, Steve is now widely considered to be one of the foremost author ities on Digital Tachographs and Drivers' Hours Regulations.

The Tachom aster Drivers’ Guide to the Digital Tachograph iii Decem ber 2013


Contents 1 Introduction........................................................................................................ 1

1.1 Drivers’ Hours ................................................................................................. 1

2 What is a Digital Tachograph? .......................................................................... 2 2.1 The Digital Tachograph Vehicle Unit (VU) ........................................................ 2 2.2 Your Driver Card............................................................................................. 3 2.3 The Company Card........................................................................................ 4

3 Introduction to the Operation of the VU............................................................ 5 3.1 Basic use of the VU......................................................................................... 5 3.2 Recording of Duty Period ............................................................................... 6 3.3 Multi-Manning ................................................................................................ 7 3.4 Driv ing without a Valid Driver Card ................................................................. 7

3.4.1 Lost, Stolen or Faulty Dr iver Cards ............................................................. 8 3.5 Ejecting your Dr iver Card from the VU ............................................................. 8 3.6 VU Specification Anomalies ............................................................................ 9

3.6.1 Anomaly 1- Recording of Breaks for Crew Members .................................. 9 3.6.2 Anomaly 2 – Automatic Selection of ‘Other Work’ Activ ity Mode ............... 9

3.8 VU Printouts.................................................................................................... 9 3.8.1 Pr inter Rolls ............................................................................................... 9 3.8.2 Things to Note when Printing ....................................................................10

3.9 VU Time.........................................................................................................10 3.9.1 U TC Time and Local Time .........................................................................10 3.9.2 Setting Local Time on the Vehicle Unit .....................................................10

4 General Operator Notes .................................................................................. 11 4.1 Cleanliness....................................................................................................11 4.2 Protecting the VU System from Damage ........................................................11 4.3 Pr inter Maintenance......................................................................................11 4.4 VU Periodic Inspections and Secur ity Checks .................................................12 4.5 VU Warnings (Events and Faults Conditions) ...................................................12

5 Analysing the Data .......................................................................................... 13

6 Points to Remember ......................................................................................... 15

Appendix 1: User Notes for the Continental Automotive Group (formerly Siemens) VDO DTCO 1381 Digital Tachograph ..................................................... 16

1 The VDO DTCO 1381 Digital Tachograph Vehicle Unit........................................16 2 Using the DTCO 1381 ........................................................................................17

2.1 Menu Buttons .............................................................................................17 2.2 Card Insertion.............................................................................................18 2.3 ‘Signing On’ ...............................................................................................18 2.4 Screen Displays ..........................................................................................20 2.5 Card Withdrawal ........................................................................................20 2.6 Taking Driver and Vehicle Printouts from the VU ..........................................21 2.7 Changing the Pr int Roll ...............................................................................22

3 Advanced Usage .............................................................................................22

iv The Tachom aster Drivers’ Guide to the Digital Tachograph Decem ber 2013


Appendix 2: User Notes for the ACTIA SmarTach® Digital Tachograph .............. 23 1 The ACTIA SmarTach® Digital Tachograph .........................................................23 2 Using the ACTIA SmarTach® VU .........................................................................24


3 SmarTach® Specific Options..............................................................................30 3.1 Driver Activ ity Reminders ............................................................................30 3.2 Warning Alarms ..........................................................................................30 3.3 Pr intout Options..........................................................................................30

4 Advanced Usage .............................................................................................31

Appendix 3: User Notes for the Stoneridge SE5000 Digital Tachograph ............. 32 1 The Stoneridge SE5000 Digital Tachograph Vehicle Unit.....................................32 2 Using the SE5000...............................................................................................33


3 Advanced Usage .............................................................................................38

Appendix 4: Digital Tachograph Display Symbols ............................................... 39 1 Basic Display Symbols .......................................................................................39 2 Display Symbol Combinations ...........................................................................40

Appendix 5: Digital Tachograph Events and Warnings ........................................ 41 1 General Events Warning Messages ...................................................................41 2 Recording Equipment Faults Warning Message .................................................41 3 Standard Digital Tachograph Vehicle Unit Warnings..........................................42

Appendix 6: The Traffic Commisioner's Guidelines for Dealing with Driving Offences Committed by Vocational Drivers ......................................................... 43

Appendix 7: The New Drivers’ Hours Regulations – A Brief Update ..................... 45 1 Basics Driv ing Times and Breaks Remain the Same.............................................45 2 Daily Rest Periods .............................................................................................45 3 Weekly Rest Per iods..........................................................................................46 4 Keeping Records Correctly ...............................................................................46 5 EC Drivers’ Hours – Since 11t h Apr il 2007 .............................................................47

Appendix 8: Useful Contacts ................................................................................. 48 1 Tachomaster ....................................................................................................48 2 Digital Tachograph Cards.................................................................................48

The Tachom aster Drivers’ Guide to the Digital Tachograph 1 Decem ber 2013


1 Introduction There are presently three manufacturers of digital tachograph vehicle units: Stoneridge, Continental Automotive (formerly Siemens) and Actia. Most vehicles are equipped with the Continental Automotive unit, with the following exceptions:

• Until recently, all Scania trucks and buses were fitted with the Stoner idge device. Scania have recently changed their policy and customers may now specify the Continental Automotive Unit as an option in new vehicles, for an additional cost.

• Actia devices are mainly found in buses and coaches. They can also be found in larger LDV vans and minibuses.

All four smartcards – the dr iver card, the company card, the workshop card and the control card - can be used in all three types of vehicle unit, as all three devices have to conform to the same European specif ications. This guide covers the general principles of use for Digital Tachograph equipment. Much like v ideo, DVD and even mobile phones, each type of Vehicle Unit does basically the same thing, but in a different way. More detailed help for using each type of Vehicle Unit is therefore included in the appendices. 1.1 Drivers’ Hours Please don’t forget that whatever type of recording equipment you are using you must comply with the EC Drivers’ Hours Regulations at all times. Whether you use a Digital or Analogue Tachograph, you must always be able to prov ide a record of the current day’s activ ities and records of all work completed during the prev ious 28 calendar days. I f you do not complete a tachograph record for every working day you will be expected to have some other type of ev idence of what work, if any, you have carr ied out. This may be a time sheet, a diary entry or any written ev idence of what you did on each specif ic working day. Be aware that from April 2009 VOSA examiners have the authority to issue graduated fixed penalties to the driver for a list of offences, including:

• failure to ensure that the recording equipment is functioning correctly; • failure to ensure that the Driver Card is functioning correctly; • failure to comply with the dr ivers' hours rules; • failure to ensure that printing can be carried out correctly in the event of an

inspection; • failure to carry suff icient print roll supplies.

2 The Tachom aster Drivers’ Guide to the Digital Tachograph Decem ber 2013


2 What is a Digital Tachograph? A Digital Tachograph is an electronic system for recording driv ing and rest times for drivers and co-drivers (crew members) of buses, coaches and trucks that are dr iven under EC dr ivers’ hours rules. Instead of the familiar Analogue Tachograph Chart Recorder, all new vehicles that have been registered within the UK since 1st May 2006 and are subject to the EC drivers’ hours rules must be f itted with a Digital Tachograph Vehicle Unit (VU). In addition, all drivers operating a Digital Tachograph equipped vehicle are required to hold a Driver Card (issued by the DVLA in Great Britain and the DVLNI in Northern I reland). The company operating the vehicle is also obliged to obtain a Company Card from the relevant licensing author ity. Details of all your activ ities are recorded and stored by the Digital Tachograph VU and are also written to your Driver Card whenever you use it in a Digital Tachograph VU. This means that, unlike the Analogue Tachograph system, there is no need to fil l out a ‘centrefield’ at the beginning and end of every working day or whenever you change vehicles dur ing a work per iod. 2.1 The Digital Tachograph Vehicle Unit (VU) The Digital Tachograph Vehicle Unit (VU) is an electronic device that is able to record and store dr iver and vehicle records. The VU must have the ability to store this data for at least 365 days and must make it possible to download that data. Operators based in Great Britain are obliged to download the data at least every 56 days, and then store it safely and make it available for inspection by the authorities for the next twelve months. Data recorded by the VU include vehicle speed, distance travelled and other system related parameters. General vehicle speed data is limited to 24 driv ing hours and is recorded only in the memory of the Digital Tachograph Vehicle Unit. I t is NOT written to the Dr iver Card. Details of excessive speeds (overspeeds) are recorded however, and analysis of the data can show these events and other useful information such as ‘harsh braking’. Even if the external power supply to the VU is removed, (for example, I f the vehicle batter ies are disconnected for maintenance), the VU is stil l able to store data as it is f itted with its own internal battery that must be able to prov ide power for at least two years. As such, there should not normally be any need to have the internal VU clock reset between calibration dates, which are every two years rather than the six year period for analogue equipment.



2.2 Your Driver Card I f you drive a vehicle for commercial purposes, and that vehicle is fitted with a Digital Tachograph, you must have been issued with a Driver Card by the relevant authority. This is a so-called ‘smartcard’ and has an electronic chip on it (similar to the chip on a ‘Chip and PIN’ credit card). The Driver Card must store at least 28 days worth of data and Operators in Great Britain are required to download that data at least every 28 days, although it is recommended that downloading be carr ied out at least every 21 days where possible. Your Driver Card holds information that identifies you uniquely and, when used with a Digital Tachograph VU, all relevant information on your activ ities will be written to it. Once you have been issued with a Dr iver Card, you must keep it with you whenever you are at work, even if you are not using a commercial vehicle with a Digital Tachograph. The following data will be stored on a Driver Card for at least 28 working days:

• Identif ication of the vehicles used. • Activ ities (driv ing, working, active and rest times). • Crew status (1 or 2 driver operation). • Dates and times of insertion into or withdrawal from a

Digital Tachograph VU. • Location in which the working days begin and end. • Total distance. • Identif ication of the control official and date/time of

the last check. • Tachograph events and errors.

Your Driver Card is your personal property, but you are obliged to make it available to the operator of the vehicle for downloading when required and to any authorised enforcement off icial on request.

Can I display and print out information stored on my Driver Card? Yes. The data stored on the Driver Card can be displayed through any VU when the card is in the VU. I f necessary, the data can also be printed off v ia the integrated VU pr inter.

It is important to remember that once you have been issued with a Driver Card, you MUST ALWAYS carry it with you when driving commercially, EVEN IF YOU ARE DRIVING A VEHICLE FITTED WITH AN ANALOGUE TACHOGRAPH. When driving a vehicle covered by the EU drivers’ hours regulations in Great Britain, you must ALWAYS be able to produce your Driver Card on request by VOSA, even if you have never used it to record drivers’ hours.



Can I be issued with more than one Driver Card? No. The authorities in all the 27 European Member States must ensure that a driver is the holder and specific user of only one valid and personal Dr iver Card. The Dr iver and Vehicle Licensing Agency (DVLA) are the government agency responsible for issuing the various types of smartcard, including Driver Cards, within Great Britain and DVLNI are the authority responsible for issuing these cards to those resident in Northern I reland. 2.3 The Company Card Every operator that runs one or more vehicles f itted with a Digital Tachograph must apply for a Company Card. This is a different type of smartcard - used to identify the Company - and is required every time a VU is downloaded. The Company Card does not store any data as such - its function is simply to ensure that the Digital Tachograph Vehicle Unit recognises the operator before allowing any data to be downloaded.



3 Introduction to the Operation of the VU This guide uses the Continental Automotive (formerly Siemens) Digital Tachograph VU in most images, as this is by far the most common type of VU currently in use. For user notes for each type of VU, please consult the relevant appendices at the end of this guide. 3.1 Basic use of the VU Before carrying out any procedure involv ing the VU, you must ensure that the vehicle ignition is turned on.

When starting a working per iod you must insert your Driver Card into the correct slot of the VU, ensur ing that the ‘chip’ is facing upwards and towards the front of the tray (i.e. away from you). I f you are to be the driver of the vehicle for this period of activ ity, you must ensure that you insert your card into ‘slot 1’. I f the vehicle is being double-manned and you are the

crew member, you must insert your card into ‘slot 2’. Once a Driver Card is inserted into either slot on the VU, that slot is locked in the closed position whilst the vehicle is being dr iven. The slot can only be opened again once the vehicle is stationary. The vehicle should NOT be moved or driven unti l your card has been successfully inserted into the VU. I f you attempt to insert your Dr iver Card into the VU once the vehicle is moving, a warning message will be shown on the VU screen to indicate that a card has been inserted whilst driv ing. You should stop the vehicle, acknowledge and clear the warning and then insert your Dr iver Card in the normal way. The VU will store an electronic record of an attempt being made to insert a Driver Card while the vehicle was in motion, and this will be made available to the Operator as part of the regular download of the VU. Once your Dr iver Card has been accepted and verified, the time of last withdrawal will be displayed and the VU will start processing. Data will be stored in the internal memory of the VU a copy of that data will be written to the Driver Card as required. I f you have carried out any recordable duties since your card was last withdrawn, details of these must now be entered manually. I f manual duty entr ies are not required you can either tell the VU that this is the case, or simply start dr iv ing which will cause the VU to terminate the manual duty entry procedure automatically. Once you have completed the card insertion procedure, and until you start dr iv ing, the VU will record your mode of activ ity as ‘Other Work’ both in the VU and on your Dr iver Card.

last withdrawal 04.11.08 22:30



Once the vehicle starts moving, the display will default to a ‘standard’ v iew. Typically this standard v iew will display a confirmation that a valid Dr iver Card has been inserted into ‘slot 1’ and the current mode of work being recorded against the driver, the mode that ‘slot 2’ is set to (irrespective of whether or not a card has been inserted), the local time, the current speed of the vehicle and the current odometer reading. For more detailed descriptions of the standard v iew, please consult the relevant appendix in this document or the User Guide for your specif ic VU. As soon as the vehicle begins to move, the VU will automatically record ‘Driv ing’ as the activ ity against the card in ‘slot 1’ - irrespective of the mode displayed before the truck started to move - and this data will be copied onto the Dr iver Card. As the VU is programmed to record data at all times, any vehicle f itted with a Digital Tachograph that is moved or driven without a valid Driver Card being inserted in the VU will record this movement as ‘driv ing by an unknown dr iver’. There is no function available that will allow any movement of the vehicle to be recorded and calculated as anything other than a per iod of ‘Dr iv ing’. 3.2 Recording of Duty Period When a vehicle is stationary, you may select one of three activ ity modes. The correct activ ity mode must be used to indicate whether your current activ ity is ‘Other Work’, ‘Availability’ or ‘Break/Rest’, as defined in the relevant dr ivers’ legislation. There is never any need to explicitly choose ‘Dr iv ing’ as this activ ity mode is recorded automatically whenever the vehicle is in motion.

‘Other Work’ should be recorded on the ‘crossed hammers’ activ ity mode.

‘Availabili ty’ should be recorded on the ‘box’ activ ity mode.

‘Breaks’ dur ing the day and daily and weekly ‘Rest’ should be recorded on the ‘bed’ activ ity

mode.

I t is important to remember that a Digital Tachograph VU does not work in the same way as the more familiar Analogue Tachograph equipment when it comes to recording ‘Breaks’ or ‘Rest’ and that this mode must be selected explicitly when required. Unlike Analogue Tachograph equipment, a Digital Tachograph will automatically set the mode to ‘Other Work’ every time a moving vehicle comes to a halt. I t doesn’t matter what activ ity mode was chosen before the vehicle was last dr iven or moved, the VU will always default to ‘Other Work’ when the ignition is on and the vehicle is brought to rest. I f you have prev iously set the mode to ‘Availability’ or ‘Break/Rest’ and the vehicle subsequently moves, even by only a few inches, the mode will default to ‘Other Work’ once the vehicle is stationary again.

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To record ‘Availability’ or ‘Breaks/Rest’, you must explicitly select the relevant mode once the vehicle has come to a complete standstill and you have applied the handbrake. You may change modes as required prov ided that the vehicle is stationary, but remember, unless the handbrake is on even a fractional movement of the vehicle could result in the VU recording a short period of ‘Dr iv ing’ before defaulting to ‘Other Work’. Remember: Whenever the vehicle is moving the VU will automatically record ‘Dr iv ing’ as the current activ ity against the card in ‘slot 1’ and will always record a period of ‘Other Work’ once the vehicle comes to a halt. 3.3 Multi-Manning Whenever a vehicle is ‘manned’ by more than one driver the current driver of the vehicle must always insert their Dr iver Card into ‘slot1’ and use the associated activ ity mode change button. The crew member must use ‘slot 2’ and the corresponding mode change button for that slot. When a vehicle begins to move, the activ ity mode for the current dr iver will automatically be recorded as ‘Driv ing’ and the activ ity of the crew member will be recorded as ‘Availability’. The crew member may manually change the activ ity mode to ‘Other Work’ if they required. Whenever the current dr iver and crew change places their Dr iver Cards must be ejected and then re-inserted so that the driver’s card is in ‘slot 1’ and the crew member’s card is in ‘slot 2’. 3.4 Driving without a Valid Driver Card You must have applied for and been issued with a Driver Card before you can legally drive a vehicle equipped with a Digital Tachograph. I f a vehicle begins to move and no valid Driver Card has been inserted, a warning message will be displayed on the VU screen and a record of the ‘event’ will be stored. I f you have simply forgotten to insert your Driver Card, you should stop the vehicle as soon as it is safe to do so and simply insert your Dr iver Card in the normal way. Even when a Dr iver Card is not inserted into the VU, all activ ities are recorded and stored. The information relating to these activ ities can still be obtained in the normal way, but they will be marked as activ ities by an ‘unknown driver’.



3.4.1 Lost, Stolen or Faulty Driver Cards I f your Driver Card is lost, stolen or develops a fault, you must apply for a replacement card, to the DVLA in Great Br itain or to the DVLNI in Northern I reland. These authorities are required to issue a replacement card within five working days of receiv ing a valid application. In the meantime, provided that you have had a Driver Card issued to you, you may continue to operate a Digital Tachograph equipped vehicle if you adhere to the following rules:

• You must make one printout at the start of every day’s duty and another at the end of the duty period.

• You must write your name and dr iv ing licence number on the rear of each printout and sign them to confirm the details.

• You must keep these pr intouts available for inspection on request by the appropriate author ities for the next 28 calendar days.

• After 28 days, you must pass the printouts to the vehicle Operator who must store them with your records for at least the next 12 months.

You may not, under normal circumstances, continue to dr ive for more than 15 calendar days without using a valid Driver Card. 3.5 Ejecting your Driver Card from the VU You can only eject your Driver Card from the VU when the vehicle is stationary and when the VU is displaying one of the main driv ing displays, or the VU is in the main menu. Your Dr iver Card must be treated as your own personal property and it should always be withdrawn if the vehicle is to be driven by another driver or if you have to leave the vehicle for any reason. When a Dr iver Card is withdrawn from a VU an electronic record of the card ejection will be stored. I f the Driver Card is being ejected at the end of the daily duty per iod, the VU will ask you to confirm your current location. Once you have entered your location, the display will show ‘ejecting card’ to indicate the card ejection process is under way. There may be a short delay as the VU needs to write some final information to your Driver Card before it is ejected. Don’t keep pressing buttons: be patient and wait for the VU to release your card when it is ready!

ejecting card



3.6 VU Specification Anomalies Due to the delay between the ratif ication of the specification for the manufacture of Digital Tachograph Vehicle Units and the final implementation of Digital Tachograph legislation, there are a number of known anomalies in the behaviour of current Digital Tachograph Vehicle Units. 3.6.1 Anomaly 1- Recording of Breaks for Crew Members None of the three types of VU (Continental, Stoner idge or Actia) has the facility to allow the crew member to record ‘Break’ as an activ ity when the vehicle is in motion. This is an error in the VU specif ication and has been recognised by the authorities as such. In Great Britain, the Vehicle and Operator Serv ices Agency (VOSA) have acknowledged that it is acceptable for a crew member to take a period of ‘Break’ when the vehicle is in motion. This should be recorded using the ‘Availability’ mode, as the VU recording device is incapable of storing this mode of activ ity as ‘Break’. VOSA traff ic examiners have been instructed to accept 45 minutes of any crew member ‘Availability’ record as a ‘Break’. 3.6.2 Anomaly 2 – Automatic Selection of ‘Other Work’ Activity Mode I f a vehicle comes to rest after a per iod of movement, the activ ity mode shown on the VU screen will automatically change to ‘Other Work’. I f the vehicle begins to move again after less than approximately 120 seconds (2 minutes), the ‘Other Work’ duty mode automatically selected may not be correctly stored within the VU or copied onto the inserted driver card as an event. The authorities have acknowledged this recording problem and they may be prepared to consider additional ev idence to prove that the record produced by the VU is incorrect due to this specification anomaly. 3.8 VU Printouts Pr inting is only possible when the vehicle is stationary and the ignition is switched on. A VU has the ability to supply various types of pr intout relating to the unit itself and to the various smartcards. 3.8.1 Printer Rolls The paper print roll cassette is used to house a roll of print paper. The pr inter cassette should remain closed at all times, except when fitting a replacement pr int roll. When a pr intout is requested the paper will emerge from a slot in the front of the VU. When a pr int roll is close to running out, a red line will be v isible down the side of the paper. As the dr iver of the vehicle, it is your responsibility to ensure that there is always a spare print roll available. During a side-of-the-road Vehicle and Dr iver check, a VOSA Traffic Examiner may ask you to show that you have a spare pr int roll in the cab. I f you cannot prov ide a pr intout on request, then you are liable to a £60.00 f ixed penalty at the roadside.



3.8.2 Things to Note when Printing Pr intouts will normally show the record in relation to U TC time (see below). I f the duty period started before 00.00 U TC time, after ‘withdraw driver card’, the VU will automatically print the daily values of the prev ious day and the current day. 3.9 VU Time 3.9.1 UTC Time and Local Time All VUs are programmed to use and record Universal Time Co-ordinated (U TC) as their master reference time. U TC time is an incremental count of the number of elapsed seconds since 1st January 1970 and is approximately equivalent to Greenwich Mean Time (GM T). U TC time does not change due to seasonal adjustments such as Br itish Summer Time (BST) and irrespective of what time is shown on the front display of the VU, the internal time clock is set and will always record in U TC. 3.9.2 Setting Local Time on the Vehicle Unit I f the local time has been manually set on a VU, there will be a large ‘dot’ (Ė) next to the time displayed on the VU screen, indicating that this is local time and NOT U TC time. The local ‘offset’ time may be changed in ±30 minute steps, up to a maximum of ±12 hours from the U TC time



4 General Operator Notes 4.1 Cleanliness Smartcard drawers, as fitted to the Stoner idge SE5000 VU, should be kept closed at all times, except when inserting or removing cards. The paper cassette should be closed at all times, except when changing the printer paper. This will prevent any contamination of the thermal paper. Replacement paper should be kept in its wrapper until it is to be used. Pr intouts should be stored in as cool and dark a place as possible as the thermal paper can be easily damaged if it becomes hot and/or damp. I f it is necessary to clean the outside of the VU, use a very mild detergent solution. Avoid the use of solvents that could permanently damage the plastic fascia. 4.2 Protecting the VU System from Damage Replacement printer paper rolls must be of a type approved by the VU manufacturer. Failure to use approved printer paper may cause permanent damage to the pr inter mechanism. Tachomaster print rolls, available to buy online at www.tachomaster.co.uk, are of the approved type and standard for all VUs. Smartcards must be handled with care and must not be flexed or bent. Ensure that the card contacts are kept free from dirt. I f it becomes necessary to clean the contacts, simply wipe them clean using a soft damp cloth - solvents or other cleaning agents must never be used. 4.3 Printer Maintenance The VU is a sealed unit and the only user serv iceable parts are the paper cassette and the pr inter paper. I f the paper cassette is damaged then the complete cassette must be replaced as a single item.

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4.4 VU Periodic Inspections and Security Checks An approved calibration workshop must carry out an inspection when a VU is first installed and registered to a vehicle. The VU must then be inspected and recalibrated every 2 years, at which time the internal battery will be checked. This inspection will include checks to ensure that the VU conforms to legislative secur ity requirements. The ‘Tachograph Installation Plaque’ can be found on or near to the VU. This prov ides proof that an inspection was passed as at the date indicated on the plaque itself. I f a VU fails an inspection, then the unit will be decommissioned and must be replaced. I t should be remembered that within Great Britain, a VOSA Traff ic Officer has the authority to stop a vehicle and carry out an inspection of its VU system at any time whilst a vehicle is being driven on the public highway. A VU must never be opened or manipulated in any way. All seals on the VU and the installation plaque must be intact and show no ev idence of tampering. I f there is any ev idence of tampering or other damage the unit will fail its inspection and will have to be replaced. I f a VU has any exter ior damage it is recommended that the VU be presented to an approved Digital Tachograph workshop that will check whether the unit stil l conforms to the inspection security requirements. Whether or not the unit will still pass an inspection will depend on the severity of the damage. 4.5 VU Warnings (Events and Faults Conditions) There are certain events and fault conditions (see Appendix) that will cause the VU to issue a warning. Details of these events and fault conditions are stored by the VU and an appropriate message is displayed (it should be noted that warnings of power-supply interruptions are issued once the power is restored). Any such warning will remain on the display until it has been explicitly acknowledged. As long as a warning remains ‘active’ (i.e. the condition that caused the warning remains) it will be re-displayed whenever the ignition is turned on, even if it has prev iously been acknowledged and cleared. I f the VU displays a warning, you should press the ‘OK’ (or equivalent) button to acknowledge it. Once you have acknowledged the message, you may need to press the ‘OK’ button a second time to clear it from the display. Manufacturer-specif ic warnings, (i.e. those with a reference number greater than 0x80), require only one button press to acknowledge them and clear the display. I f a warning message is displayed that indicates a VU or other malfunction, you are strongly advised to make a note of the warning and to inform the appropriate person to ensure the fault is dealt with as soon as possible.



5 Analysing the Data As with Analogue Tachograph Charts, the information on both the Driver Card and in the VU needs to be analysed and stored to ensure compliance with the regulations. The industry standard solution for Digital and Analogue Tachograph analysis is Tachomaster, which enables instant analysis for both types of Tachograph and prov ides an immediate, comprehensive and transparent v iew of both Dr iver and Vehicle activ ity. With a secure Internet connection to Tachomaster, the Head Office sees the whole operation at a glance and each Depot Manager can see the information relevant to their depot. Should the company wish to, they may issue each of their drivers with their own personal login, which allows them to v iew their own Tachograph records online. Below, you can see one way that Tachomaster clear ly shows any infr ingements on a Dr iver’s Diary with the exact details of the day in question easily v iewed simply by clicking on the date.

In addition to the Driver Diary, there are many other useful reports available to all drivers. For example, each driver can v iew their own ‘Time Usage Breakdown’, which gives comprehensive details of all hours they have worked, dr iven etc. By combining the details from Dr ivers’ Tachographs with the information downloaded from Vehicle Units, Tachomaster prov ides operators with a wealth of management reports. With a Digital Tachograph equipped vehicle it is possible to know when the vehicle was driven and by whom, as well as how it was driven. Tachomaster’s configurable Vehicle Diary allows operators to fully understand how their vehicles are being used at all times.



Below, you can see one way that Tachomaster lets you to v iew this information in a clear and concise format. Operators can look through this information or click on a particular day to see a full breakdown of the vehicle’s activ ity on that day.

Comprehensive cross-company reporting is, of course, standard with Tachomaster. Operators may compare dr ivers, vehicles and depots for compliance, infr ingements and productiv ity, drill ing down to dr iver and vehicle level as required. I f you would like to f ind out more about any aspect of Tachomaster, please v isit www.tachomaster.co.uk or email [email protected] for further information.

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6 Points to Remember Digital Tachograph Vehicle Units are only machines! I f you, as a professional dr iver, believe that the hours or data the vehicle unit is showing are incorrect, make a written note and keep that note with your records.

♦ Always remember that the Vehicle Unit records any movement of the vehicle as ‘Driving’. Even if you have manually changed the mode to ‘Other Work’ or ‘Break’, if you subsequently pull on the handbrake and cause even a slight movement of the vehicle, the Vehicle Unit may interpret this movement as a period of ‘Driving’!

♦ On most Digital Tachograph Vehicle Units you must manually change the mode to ‘Break’ if you want to record a break. Unlike the old Analogue Tachograph equipment, once a vehicle stops moving the Digital Tachograph does not automatically start recording the activity that the mode switch was on before the driving period commenced.



Appendix 1: User Notes for the Continental Automotive Group (formerly Siemens)

VDO DTCO 1381 Digital Tachograph This appendix relates specifically to the Continental Automotive Group (formerly known as Siemens) VDO DTCO 1381 Digital Tachograph Vehicle Unit. These notes highlight the key features and methods of operation for this type of VU. 1 The VDO DTCO 1381 Digital Tachograph Vehicle Unit This is the most common type of Digital Tachograph Vehicle Unit and it is fitted in the majority of commercial vehicles registered since May 2006 which are subject to the EU drivers’ hours rules. I f you regular ly operate or dr ive vehicles f itted with the DTCO 1381 Vehicle Unit, it is strongly recommend that you read the User Manual which should be with the vehicle.

IMPORTANT NOTE: While the DTCO 1381 VU is generally very simple to use, it is important to note that some default settings for this Vehicle Unit can be specified by the vehicle manufacturer. As a result, there may be slight differences in the way it operates from vehicle-to-vehicle. Notably: • Some vehicle manufacturers are specifying that the DTCO 1381 will

automatically default to ‘Break’ after the ignition has been switched off for a period of time.

• The pr intout menu may default either to ‘yes’ or ‘no’ when first accessed, depending on the manufacturer’s specification.



2 Using the DTCO 1381 2.1 Menu Buttons Before attempting to use this type of VU, the vehicle ignition must be switched on.

Below the main display are the Dr iver button (‘1’) and the Crew button (‘2’), which are used to select the appropriate activ ity mode for the dr iver or crew member. Adjacent to each of these is an ‘Eject’ button for the relevant slot. I f a Driver Card is inserted in either the dr iver or crew slot, the associated button is only active when the ignition is switched on and the vehicle is stationary. This type of VU has a unique and distinctive ‘toggle switch’ housed in the front of the pr int roll cassette to the right of the display screen. This is used to navigate the menus and make the appropriate choices. This toggle switch has four functions:

• Up Button • Down Button

Press to: o Scroll up or down through the main menu and sub-menu options as

appropriate.

• OK Button (Also referred to as the ‘Enter’ button) Press to:

o Access the main menu of the VU. o Choose selected menu options. o Confirm a selected action.

• Back/Cancel Button

Press to: o Exit the main menu. o Return from a sub-menu to the next higher level of menu. o Exit from a selected action without change.



2.2 Card Insertion As with all types of VU, the DTCO 1381 uses small electr ic motors to drive the card mechanisms and the pr inter. This means that to function fully, you must ensure that the vehicle ignition is switched on. The engine does not need to be running. The driver of the vehicle must always ensure that they insert their Driver Card into ‘slot 1’ and use the Driver button (‘1’) to make any required mode changes. I f the vehicle is to be operated by two drivers during any duty period, the second driver is known as the ‘crew member’. The crew member is a dr iver who is not physically dr iv ing the vehicle, but who is assigned to dr ive at some other time during the duty period. I f you are acting as the crew member, you must insert your dr iver card into ‘slot 2’ and use the Crew button (‘2’) to make any necessary mode changes. Card insertion with this type of VU is very straightforward. Simply slide your Driver Card gently into the relevant slot (‘slot 1’ on the left for the driver, slot ‘2’ on the r ight for the crew member), ensuring that the ‘chip’ is facing upwards and towards the front of the tray (i.e. away from you). The VU will automatically draw the card fully in to the slot. The VU will then display ‘Welcome’ and two times: U TC time and local time (even if they are the same) for approximately 3 seconds. Next, your last name (as stored on the card) will be displayed and a progress indicator will show that the data on the card is being read. Once the VU has read your card, it will display the date and time that you last withdrew your Dr iver Card from a VU. 2.3 ‘Signing On’ Once your card has been successfully inserted into the VU and the initial read is complete, you will be asked whether you need to make any manual entr ies for activ ities undertaken prior to insertion of your card. Either:

No Manual Entries to be Added to the Record I f you have not carried out any work activ ities since last using your Driver Card, you do not need to add any manual entries at this time. Ensure that ‘no’ is displayed on the screen, using the ‘Up’ (▲) or ‘Down’ (▼) button on the toggle switch if required and then press the ‘OK’ button on the toggle switch to confirm this selection.

Or:

Enter Activities Manually I f you have carr ied out work activ ities since last using your Dr iver Card, you can manually enter additional data at this time. The DTCO 1381 only allows you to enter manual activ ities carr ied out between the prev ious withdrawal of your card from a VU and the time that you inserted your card into the DTCO 1381.

Welcome 16:00ĩ 15:00UTC

M entry addition? no



As such, you may manually enter additional activ ities covering the end of your prev ious duty per iod, activ ities covering the beginning of the current duty period or activ ities within the current duty period (i.e. working time between operating one vehicle and another dur ing the current duty period). To make a manual entry, you should ensure that ‘yes’ is displayed on the screen, using the ‘Up’ (▲) or ‘Down’ (▼) button on the toggle switch if required and then press the ‘OK’ button on the toggle switch to confirm this selection. The VU will then display the last time the dr iver card was withdrawn and ask you whether this is the end of your shift. I f you need to add manual entries, press the ‘Up’ or ‘Down’ button until ‘no’ is displayed, then press the ‘OK’ button. Two sets of the same date and time will then be displayed, one above the other. You should then use the ‘Up’ button to alter the time shown at the bottom of the display, until the correct time for the end of the period of work you need to enter is shown. I f the required end time is inadvertently passed, you can use the ‘Down’ button to correct this.

Once the correct end time is shown, press the ‘OK’ button.

The VU display will then show an activ ity mode. You should select the correct activ ity mode for the added time period by pressing the ‘Up’ or ‘Down’ button until the required activ ity mode pictogram is shown.

Once the correct activ ity is selected, press the ‘OK’ button.

Finally, you will be asked to confirm the location that your last duty per iod ended. Again, use the ‘Up’ and ‘Down’ buttons as required to and then press the ‘OK’ button to confirm your choice.

When you have completed the manual entry procedure, the VU will prompt for confirmation of the start location for your new per iod of duty. Use the ‘Up’ and ‘Down’ buttons as required to select the correct country and press the ‘OK’ button to confirm your choice. At this point, the VU will process and store any data for manual activ ities that you have entered and will write a copy of this data to your Driver Card. While the VU is processing and stor ing the data, a Ļ symbol will be displayed next to the activ ity mode pictogram in the lower left hand corner of the display. Once the VU has completed the required processing for the beginning of the duty per iod, this will be replaced by the driver card symbol, ċ. You may now begin carrying out your day’s duties.

ę? end of shift 21.11 15.15 no

19.11 22.45 - 20.11 01.20 ĉ



I f you have signed on as the dr iver (i.e. you have placed your Driver Card in ‘slot 1’), the VU will automatically default to the ‘Other Work’ (crossed hammers, ĉ) activ ity mode whenever the vehicle is stationary and the ‘Driv ing’ (steering wheel, Ĵ) activ ity mode whenever the vehicle is in motion. Activ ity modes can be changed only when the vehicle is stationary. To change the activ ity being carried out by the driver, repeatedly press the ‘1’ button until the required pictogram is shown at the bottom left hand side of the VU screen. I f you have signed on as the crew member (i.e. you have placed your Driver Card in ‘slot 2’), the VU will automatically default to the ‘Availability’ (box, ć) activ ity mode and will revert to this mode automatically whenever the vehicle is in motion, irrespective of its prev ious mode. Activ ity modes can be changed only when the vehicle is stationary. To change the activ ity being carr ied out by the crew member, repeatedly press the ‘2’ button until the required pictogram is shown at the bottom right hand side of the VU screen. 2.4 Screen Displays A standard display will normally be shown on the VU screen. This differs slightly dependent on whether or not the vehicle is in motion. In addition, the DTCO 1381 can display various types of useful information throughout the duty period. For full details of the different displays available, consult the VU user manual, which should be kept with the vehicle documentation. 2.5 Card Withdrawal You must withdraw your card from the VU if the vehicle is to be driven by another driver or if you have to drive in another vehicle. When your Driver Card is withdrawn from a VU, a record of the card ejection is stored in the VU and on the Driver Card. A card may be ejected from the VU at any time, prov ided that the vehicle is stationary and the VU is showing one of the main dr iv ing displays or the main menu. To withdraw your Dr iver Card from the VU, proceed as follows:

1. Press and hold the ‘Eject’ ( ) button adjacent to the ‘1’ button. The display screen will then show your name.

2. You will then be prompted to confirm the location where your duty period is f inishing. Make the appropriate selection using the ‘Up’ and ‘Down’ buttons and press the ‘OK’ button to confirm your choice.

3. The VU will then ask you if you wish to take a 24-hour pr intout for your Dr iver Card by displaying ‘24hċĐ day’ and asking you to select ‘yes’ or ‘no’ in the normal way. Note: Some DTCO 1381 VU’s default to ‘yes’ at this stage and some default to ‘no’ so, to avoid making unnecessary printouts, it is important you check what is displayed before proceeding.

The same procedure should be followed to eject your card if you are acting as a crew member, but in this case, the ‘Eject’ button adjacent to the ‘2’ button should be pressed to eject your card.



Please be aware that the ejection of a smartcard can take some time because the VU needs to copy data onto the card relating to the activ ities you have undertaken. Once all the data is written, your Dr iver Card will be ejected. Once your Dr iver Card has been successfully ejected, the vehicle ignition may be switched off. 2.6 Taking Driver and Vehicle Printouts from the VU I t’s v itally important that you know how to take printouts from a VU. I f your Driver Card develops a fault, is lost or is stolen, you must take a printout from the vehicle record at the start of every duty per iod and another at the end of every duty per iod. Failure to do so could lead to prosecution of both the driver and the operator. Printouts produced by the DTCO 1381 Digital Tachograph Vehicle Unit ALWAYS show UTC time. A printout from the vehicle can be taken whether or not there is a Dr iver Card inserted in the VU. Even if a vehicle is driven with no Dr iver Card inserted in the VU, the VU will still hold a record of all activ ities carried out by the vehicle. In such a situation, the activ ities will be recorded and allocated to an ‘unknown dr iver’. Pr intouts can only be made if the vehicle ignition is switched on. The VU data can be printed as follows:

1. Ensure that the VU is in the standard display mode, then press the ‘OK’ button to enter the main menu: Whenever the ‘OK’ button is pressed from the main menu, the DTCO 1381 VU always goes directly the option ‘printout driver 1’. This will pr int the data held on the card in ‘slot 1’. I f a pr intout of the data held on the card in ‘slot 2’ (the current Crew Member) is required, the ‘Down’ button should be pressed until ‘printout driver 2’ is displayed. I f a pr intout of the data held in the VU is required, (for example if you have to carry out your duties without using your personal Dr iver Card because it is faulty or has been lost or stolen), the ‘Down’ button should be pressed until ‘printout vehicle’ is displayed. Once the required option is displayed, press the ‘OK’ button;

2. The VU will now offer a selection of valid pr intouts. The default is to make a 24-hour pr intout for a specific day. Press the ‘Down’ button until the required report type is displayed and press ‘OK’ to continue;

3. I f appropriate, the VU will now ask for confirmation of the date for which to pr int the data. Select the required date using the ‘Up’ and ‘Down’ buttons as required, then press ‘OK’ to start the pr intout.

4. Once the printout process is complete, the VU should always be returned to the standard display mode: Press the ‘Return’ button repeatedly until ‘exit main menu?’ is displayed and then press the ‘OK’ button.



2.7 Changing the Print Roll Changing the print roll in the DTCO 1381 is very straightforward. The pr int cassette is located to the r ight hand side of the VU. To replace the pr int roll, first ensure that the vehicle ignition is switched on, then press the cassette drawer switch situated to the right and near the top of the drawer face. The drawer will then open automatically. Do not force the drawer or try to withdraw it completely from the VU as it is an integral part of the VU and is not removable. With the drawer fully open, place the replacement print roll into the cassette, ensuring that the loose end of the print roll is to the top and a small piece of it is hanging over the top front edge of the drawer. Gently press the cassette drawer back into the VU and the VU pr inter is now ready for use. 3 Advanced Usage Within this appendix are the basic settings required to correctly operate the DTCO 1381 Vehicle Unit for the f irst time. I f you are to be a regular user of a vehicle f itted with this type of unit, it is strongly recommended that you read the VU user manual. This should be kept with the vehicle documentation.



Appendix 2: User Notes for the ACTIA SmarTach® Digital Tachograph

This appendix relates specifically to the ACTIA SmarTach® Digital Tachograph Vehicle Unit (VU). These notes highlight the key features and methods of operation for this type of VU. 1 The ACTIA SmarTach® Digital Tachograph ACTIA is one of the three manufacturers that presently prov ide Digital Tachograph Vehicle Units (VU) for use in both goods and passenger transport vehicles operated from within the 27 European member states. This VU is commonly referred to as the SmarTach®. Although all the Digital Tachograph Vehicle Units that are manufactured must legally be of the same specif ication, the way in which the SmarTach® is operated is in many ways different to both the Stoner idge SE5000 and the Continental Automotive (prev iously Siemens) VDO DTCO 1381 versions. This model of Digital Tachograph Vehicle Unit comes complete with a variety of custom options that will not be found on the other two types of VU. Many of these settings will only ever be accessed and used if the vehicle that the VU is f itted into is largely in the hands of one driver. For instance, you may set the contrast of the display screen, decide whether the reading shown on the display is in k ilometres or miles, choose whether you want to be ‘bleeped’ when changing settings or a warning is activated, or decide whether to make pr intouts in local time or U TC. There is also the ability to store default settings that cut down on time spent inputting information at the start and end of each day’s duty. I f you regular ly operate or dr ive vehicles f itted with the ACTIA SmarTach® VU, it is strongly recommend that you read the ACTIA SmarTach® Tachograph User Manual, reference AC520956, available from the Actia website at www.actiatachographs.com.

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2 Using the ACTIA SmarTach® VU 2.1 Menu Buttons Unlike the CAG (Siemens) VDO DTCO 1381 and the Stoner idge SE5000 VUs this type of VU, has a single card insertion and mode selection button for the Dr iver and another for the Crew Member.

To the r ight of ‘slot 1’ is the Driver button (‘1’) which must be pressed and held to enable the insertion and withdrawal of the driver’s card. Similarly, there is a single Crew button (‘2’) to the left of ‘slot 2’ which allows a crew member to insert or withdraw their card. The buttons in the panel directly above ‘slot 1’ are:

• Escape Button: Press to:

o Exit the main menu. o Cancel the current action.

• Back Button:

Press to: o Go back to the prev ious item or menu. o Change the value presently being entered. o Move/scroll backward within the main menu.

• Forward Button:

Press to: o Choose the value to be entered. o Move/scroll forward within the main menu.

• OK Button:

Press to: o Answer ‘Yes’ or ‘OK’. o Confirm a choice. o Acknowledge warnings.



2.2 Card Insertion As with all types of VU, the SmarTach® uses small electr ic motors to drive the card mechanisms and the pr inter. This means that to function fully, you must ensure that the vehicle ignition is switched on. The engine does not need to be running. The driver of the vehicle must always ensure that they insert their Driver Card into ‘slot 1’ and use the Driver button (‘1’) to make any required mode changes. I f the vehicle is to be operated by two drivers during any duty period, the second driver is known as the ‘crew member’. The crew member is a dr iver who is not physically dr iv ing the vehicle, but who is assigned to dr ive at some other time during the duty period. I f you are acting as the crew member, you must insert your dr iver card into ‘slot 2’ and use the Crew button (‘2’) to make any necessary mode changes. Before carrying out any work, you should insert your Dr iver Card into the VU as follows:

1. Hold down the Driver button or Crew button as appropriate. This will open the relevant slot, to enable card insertion.

2. When the slot is ready, the display will show ċ Ģ 1, with the ‘1’ flashing to indicate that it is expecting the Dr iver Card. I f you are signing on as the crew member, the display will be the same except that ‘2’ will be shown instead of ‘1’.

3. Your Driver Card must be inserted into the appropriate slot, with the chip facing up and nearest the VU. You should then slide it gently in until it reaches the stop.

The slot will close automatically when your Driver Card has been successfully inserted. The display panel on the VU will now indicate that it is reading the card in the relevant slot by showing the symbols /-\ in rapid succession to give the impression of a rotating bar. Once the data on your card has been successfully read, the VU screen will display your last name.



2.3 ‘Signing On’ Once your Dr iver Card has been successfully inserted into the VU and the initial read is complete, you have two alternatives: Either:

No Manual Entries to be Added to the Record The SmarTach® VU will display the date and time that your Dr iver Card was last withdrawn from a VU and will ask you whether the date and time displayed was the end of your prev ious duty period. ‘YES’ will be shown as the default option. I f you have not carried out any other duties since last using your Driver Card, simply press the ‘OK’ button to confirm this. SmarTach® will then ask you to confirm that the date shown on the display is correct and that you are starting your duty per iod on the date shown. Press the ‘OK’ button to confirm the date shown. After this, the SmarTach® will ask you to confirm that the time shown on the display is correct and that you are starting your duty per iod at the time shown. Press the ‘OK’ button to confirm the time shown. Next, the SmarTach® will ask you to confirm that the location shown (e.g. UK) is the correct location at which you are starting this duty period. Note: The VU specification requi res that ‘Locati on’ defines the country w here the duty period i s to start , for example, ‘UK’ i f you are beginning your duty period in the United Kingdom. Select as appropriate or if correctly displayed, simply press the ‘OK’ button to confirm that the location shown is correct. Once all the above has been checked and confirmed, the SmarTach® will ask you to confirm that you have correctly made all the required entr ies by displaying ’CONFIRM?’ on the display screen and waiting for you to once more press the ‘OK’ button. At this point, it can be assumed that the VU has successfully communicated with the Dr iver Card and that all the required data has been checked, recorded and copied.

Or:

Enter Activities Manually I f you have carr ied out work activ ities since last using your Dr iver Card, you can manually enter additional data at this time. The SmarTach® only allows you to enter manual activ ities carr ied out between the prev ious withdrawal of your card from a VU and the time that you inserted your card into the SmarTach®.



As such, you may manually enter additional activ ities covering the end of your prev ious duty per iod, activ ities covering the beginning of the current duty period or activ ities within the current duty period (i.e. working time between operating one vehicle and another dur ing the current duty period).

Full and detailed instructions on how to manually enter additional activ ity data is available in the ACTIA SmarTach® Tachograph User Manual, reference AC520956, available from the Actia website at www.actiatachographs.com. You may now begin carrying out your day’s duties. I f you have signed on as the dr iver (i.e. you have placed your Driver Card in ‘slot 1’), the VU will automatically default to the ‘Other Work’ (crossed hammers, ĉ) activ ity mode whenever the vehicle is stationary and the ‘Driv ing’ (steering wheel, Ĵ) activ ity mode whenever the vehicle is in motion. Activ ity modes can be changed only when the vehicle is stationary. To change the activ ity being carried out by the driver, repeatedly press the ‘1’ button until the required pictogram is shown at the bottom and just to the left of centre on the VU screen. I f you have signed on as the crew member (i.e. you have placed your Driver Card in ‘slot 2’), the VU will automatically default to the ‘Availability’ (box, ć) activ ity mode and will revert to this mode automatically whenever the vehicle is in motion, irrespective of its prev ious mode. Activ ity modes can be changed only when the vehicle is stationary. To change the activ ity being carr ied out by the crew member, repeatedly press the ‘2’ button until the required pictogram is shown at the bottom right hand side of the VU screen. 2.4 Screen Displays A standard display will normally be shown on the VU screen. This will differ slightly dependent on whether or not the vehicle is in motion. In addition, the SmarTach® can display various types of useful information throughout the duty period. There are 8 different data displays available to v iew as and when required. For details of the displays available, you should read the ACTIA Tachograph User Manual, reference AC520956, which may be downloaded from the Actia website at www.actiatachographs.com.





2.5 Card Withdrawal You must withdraw your card from the VU if the vehicle is to be driven by another driver or if you have to drive in another vehicle. When your Driver Card is withdrawn from a VU, a record of the card ejection is stored in the VU and on the Driver Card. A card may be ejected from the VU at any time, prov ided that the vehicle is stationary and the VU is showing one of the main dr iv ing displays or the main menu. To withdraw your Dr iver Card from the VU, proceed as follows:

1. Hold down the Driver button (‘1’). The display screen on the VU will display the number ‘1’ and your last name

2. You will then be prompted to confirm your Driver Card withdrawal request - Press the ‘OK’ button to confirm.

3. You will now be asked to confirm the location where the duty per iod is finishing. Select as appropriate or if correctly displayed, simply press the ‘OK’ Button to confirm.

The same procedure should be followed to eject the card for a crew member, but in this case the Crew button (‘2’) should be pressed to eject the card. Please be aware that the ejection of a smartcard can take some time because the VU needs to copy data onto the card relating to the activ ities you have undertaken. Once all the data is written, your Dr iver Card will be ejected. Once the card has been successfully ejected, the slot may remain open for up to 3 minutes. Do not try to close the slot manually or press buttons unnecessar ily during this period. The SmarTach® VU automatically goes into standby mode when the vehicle ignition is switched off, however, unlike the CAG (Siemens) VDO DTCO 1381 and the Stoner idge SE5000 VUs , it is possible to change the activ ity mode on the SmarTach® VU when the ignition is switched off.



2.6 Taking Driver and Vehicle Printouts from the VU I t’s v itally important that you know how to take printouts from a VU. I f your Driver Card develops a fault, is lost or is stolen, you must take a printout from the vehicle record at the start of every duty per iod and another at the end of every duty per iod. Failure to do so could lead to prosecution of both the driver and the operator. This type of printout must be produced showing UTC time.

A printout from the vehicle can be taken whether or not there is a Dr iver Card inserted in the VU. Even if a vehicle is driven with no Dr iver Card inserted in the VU, the VU will still hold a record of all activ ities carried out by the vehicle. In such a situation, the activ ities will be recorded and allocated to an ‘unknown dr iver’. Pr intouts can only be made if the vehicle ignition is switched on. The VU data can be printed as follows:

1. Press the ‘OK’ button to enter the main menu. 2. Press the ‘Forward’ button as many times as necessary to find ‘settings’. 3. Press the ‘OK’ button when ‘settings’ is shown on the display screen. 4. Press the ‘Forward’ button as many times as required to f ind ‘PRINT REPORT’. 5. Press the ‘OK’ button when ‘PRINT REPORT’ is v isible on the display screen. 6. Press the ‘Forward’ button to select the required report. For a vehicle report,

press ‘OK’ when !ĘēĐ is displayed on the VU screen. For a driver report press ‘OK’ when !ĘċĐ is displayed. The selected report will then be pr inted.

2.7 Changing the Print Roll Changing the print roll in an ACTIA SmarTach® VU is fair ly straightforward. The print cassette is located to the right hand side of the VU. To access the print roll cassette, you need to gently pull open the cassette drawer by putting your finger in the ridge at the top of the front of the drawer and pulling down the front cover. The cover will drop down on a hinge and a red piece of plastic will then be v isible. Pull the red plastic out to the front of the cassette drawer and place a new pr int roll onto it. Push the front of the plastic back into the cassette drawer with the pr int roll on top of it, then lift up and close the cassette front. Ensure that the loose end of the print roll is drawn out over the top of the cassette drawer front when it has been latched back into place. The VU pr inter is now ready for use.

DON’T FORGET: Printouts from the ACTIA SmarTach® give you the added option of choosing whether to print off in local time or UTC time. BUT REMEMBER: Printouts requested by the authorities MUST be produced and made available in UTC time.



3 SmarTach® Specific Options 3.1 Driver Activity Reminders The SmarTach® has an optional activ ity reminder that issues an alert to remind you to check the settings on the VU when the vehicle is switched on or off. In addition, the SmarTach® allows you to select default activ ities that can be automatically activated by the VU every time the vehicle ignition is switched off. This can reduce your workload at the end of each daily duty period. 3.2 Warning Alarms Another innovative idea that has been programmed into the SmarTach® VU is an independent v isible warning light on the front of the VU and the option to set warning ‘beeps’. 3.2.1 Warning Light The warning light flashes to warn that:

• The VU has detected a warnable event or a fault. • The driver or crew member has requested an action that is not possible at this

time. • The manual entry of activ ities has not been completed.

3.2.2 Warning ‘beep’ When the warning light flashes on the front of the VU, a ‘beep’ may sound. The warning ‘beep’ sounds several times when:

• A warning has been triggered. • No key is pressed for more than 30 seconds dur ing manual entry of activ ities.

3.2.3 Keyboard ‘beep’ A keyboard ‘beep’ can be set on or off through the main menu so that any selections or settings made will be audibly confirmed by a ‘beep’ when the button is pressesd.

• One ‘beep’ for a positive answer. • Two consecutive ‘beeps’ for a negative answer.

3.3 Printout Options Another unique feature of the SmarTach® VU is the option it prov ides to pr int data from the mass memory in either local time or U TC time. Care must be taken to ensure that U TC time is always used when taking pr intouts that may be required by or submitted to the enforcement authorities.



4 Advanced Usage The ACTIA SmarTach® has a vast menu of additional settings and options over and above the standard settings legally required to comply with the European specif ication. Within this appendix are just the basic settings and operations required to correctly operate the ACTIA SmarTach® VU for the f irst time. I f you are to be a regular user of a vehicle equipped with this type of VU, it is strongly recommended that you familiar ise yourself with the ACTIA Tachograph User Manual, reference AC520956, which may be downloaded from the Actia website at www.actiatachographs.com.




Appendix 3: User Notes for the Stoneridge SE5000 Digital Tachograph

This appendix relates specifically to the Stoneridge SE5000 Digital Tachograph Vehicle Unit (VU). These notes highlight the key features and methods of operation for this type of VU. 1 The Stoneridge SE5000 Digital Tachograph Vehicle Unit This model of Digital Tachograph vehicle unit is generally to be found in Scania vehicles. At the time of writing there is speculation that DAF are consider ing the fitment of the Stoneridge SE5000 into their vehicles in the future, whereas Scania have recently agreed to give customers the option of having a Continental Automotive Group VDO DTCO 1381 f itted in place of the Stoneridge SE5000. The settings and methods of input used by the SE5000 are also substantially different from those found when using an ACTIA SmarTach® VU, although the SE5000 does share some of the characteristics of the Continental Automotive Group (formerly Siemens) VDO DTCO 1381. There are three very significant differences in operation of the SE5000 Vehicle Unit when compared to the SmarTach® and the DTCO 1381 Vehicle Units:

1. When inserting a Driver Card into the Vehicle Unit, you do not insert your card into a slot on the front of the VU as you would with the DTCO1381 and SmarTach® Vehicle Units. Instead, the SE5000 has a smartcard drawer which must f irst be ejected. Your Driver Card then has to be placed on the drawer and the drawer has to be pushed back into the VU before any processing can begin. Important Note: The smartcard drawers on the SE5000 VU are not designed to support weight when in the open position.

2. The loading procedure for the print roll is signif icantly more involved than that for either the DTCO 1381 of the SmarTach® units and unlike the other two types of unit, the pr inter feeds the paper from underneath the pr inter cover.

3. The third major difference will only be apparent to operators, when they download data from the vehicle unit. Rather than having a simple connector for the download tool on the front of the VU, the SE5000 requires the operator to remove the print roll cassette. This reveals a 5-pin plug to which the download tool may be connected.

I f you regular ly operate or dr ive vehicles f itted with the Stoner idge SE5000 VU, it is strongly recommend that you read the SE5000 Tachograph User Manual (part number 6800-900), available from the Stoneridge website at www.stoner idge-electronics.info.

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2 Using the SE5000 2.1 Menu Buttons

To the r ight of ‘slot 1’ there is a single Driver button (‘1’) and to the left of ‘slot 2’ is the Crew button (‘2’). When pressed briefly, these buttons are used to select the appropriate activ ity mode for the dr iver or crew member, as appropriate. Activ ity mode changes may only be made when the vehicle is stationary. I f the Driver button (‘1’) or Crew button (‘2’) is pressed and held, it will initiate the card insertion or ejection sequence as appropriate. These buttons are not active when the electr ical supply to the VU is interrupted, so if it is not possible to restore the power, it will be necessary to send the vehicle to a Tachograph Workshop to have the card released. The buttons in the panel directly above ‘slot 1’ are:

• Quit Button: Press to:

o Cancel processes. o Return to the prev ious display.

• Up Button:

Press to: o Increase values. o Select options.

• Down Button:

Press to: o Decrease values. o Select options.

• Enter Button:

Press to: o Confirm entries. o Acknowledge messages. o Acknowledge warnings.



2.2 Card Insertion As with all types of VU, the SE5000 uses small electric motors to drive the card mechanisms and the pr inter. This means that to function fully, you must ensure that the vehicle ignition is switched on. The engine does not need to be running. The driver of the vehicle must always ensure that they insert their Driver Card into ‘slot 1’ and use the Driver button (‘1’) to make any required mode changes. I f the vehicle is to be operated by two drivers during any duty period, the second driver is known as the ‘crew member’. The crew member is a dr iver who is not physically dr iv ing the vehicle, but who is assigned to dr ive at some other time during the duty period. I f you are acting as the crew member, you must insert your dr iver card into ‘slot 2’ and use the Crew button (‘2’) to make any necessary mode changes. Before carrying out any work, you should insert your Dr iver Card into the VU as follows:

1. Press and hold the Driver button (‘1’) until the ejection process for the tray in ‘slot 1’ starts.

2. When the tray is ejected place the dr iver card onto the tray, with the chip facing upwards and nearest the VU.

3. Push the tray gently and firmly back into the VU. The display panel on the VU will then indicate that it is reading your Driver Card. Be patient as this initial download process may take several minutes. Once the data on your card has been successfully read, the VU screen will display your name as held on your Dr iver Card. 2.3 ‘Signing On’ Once your card has been successfully inserted into the VU and the initial read is complete, you will be asked whether this insertion is the continuation of your duty period. At this point, you have two alternatives: Either:

No Manual Entries to be Added to the Record I f you have not carried out any work activ ities since last using your Driver Card, you do not need to add any manual entries at this time. Simply press the ‘Quit’ button. You will then be asked to confirm the start location in the European Community for your current period of duty. Use ‘Up’ or ‘Down’ buttons as required and once the correct location is displayed, press the ‘Enter’ button to confirm your choice.

1 Busy processing Ĭ

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Or:

Enter Activities Manually I f you have carr ied out work activ ities since last using your Dr iver Card, you can manually enter additional data at this time. The SE5000 only allows you to enter manual activ ities carried out between the prev ious withdrawal of your card from a VU and the time that you inserted your card into the SE5000. As such, you may manually enter additional activ ities covering the end of your prev ious duty per iod, activ ities covering the beginning of the current duty period or activ ities within the current duty period (i.e. working time between operating one vehicle and another dur ing the current duty period). The SE5000 only allows the input of up to 16 manual entries in each 24-hour period. I f the current duty per iod is a continuation of your working day, use the ‘Up’ or ‘Down’ button to ensure that the tick (ī) is highlighted in the display. I f you have activ ities to add relating to your prev ious working day, ensure that the cross (Ę) is highlighted. Once you have made the appropriate selection, press the ‘Enter’ button to continue. You will then be prompted to the dates and times of any additional activ ities that you have carried out. Use the ‘Up’ and ‘Down’ buttons to make the appropriate selections, and use the ‘Enter’ button to confirm your entries at each stage.

Full and detailed inst ructions on how to m anually enter addit ional act ivity data i s available in the SE5000 Tachograph User Manual (part number 6800-900), available from the Stoneridge w ebsite at www.stoneridge-electronics. info. You may now begin carrying out your day’s duties. I f you have signed on as the dr iver (i.e. you have placed your Driver Card in ‘slot 1’), the VU will automatically default to the ‘Other Work’ (crossed hammers, ĉ) activ ity mode whenever the vehicle is stationary and the ‘Driv ing’ (steering wheel, Ĵ) activ ity mode whenever the vehicle is in motion. Activ ity modes can be changed only when the vehicle is stationary. To change the activ ity being carried out by the driver, repeatedly press the ‘1’ button until the required pictogram is shown to the right of the Ā symbol at the left hand side of the upper row of the display. I f you have signed on as the crew member (i.e. you have placed your Driver Card in ‘slot 2’), the VU will automatically default to the ‘Availability’ (box, ć) activ ity mode and will revert to this mode automatically whenever the vehicle is in motion, irrespective of its prev ious mode. Activ ity modes can be changed only when the vehicle is stationary. To change the activ ity being carr ied out by the crew member, repeatedly press the ‘2’ button until the required pictogram is shown to the right of the ā symbol at the left hand side of the lower row of the display.




2.4 Screen Displays A standard display will normally be shown on the VU screen. This differs slightly dependent on whether or not the vehicle is in motion. In addition, The SE5000 can display various types of useful information throughout the duty period. For full details of the different displays available, consult the SE5000 Tachograph User Manual (part number 6800-900), available from the Stoneridge website at www.stoner idge-electronics.info. 2.5 Card Withdrawal You must withdraw your card from the VU if the vehicle is to be driven by another driver or if you have to drive in another vehicle. When your Driver Card is withdrawn from a VU, a record of the card ejection is stored in the VU and on the Driver Card. A card may be ejected from the VU at any time, prov ided that the vehicle is stationary and the VU is showing one of the main dr iv ing displays or the main menu. To withdraw your Dr iver Card from the VU, proceed as follows:

1. Press and hold the Driver button (‘1’) until the ejection sequence starts. 2. You will now be asked to confirm the location where the duty per iod is finishing.

Select as appropriate or if correctly displayed, simply press the ‘Enter’ Button to confirm.

3. Once the card tray has been successfully ejected, you will need release your Dr iver Card from the tray. There is an opening in the tray to allow you to push your card upwards from underneath.

The same procedure should be followed to eject the card for a crew member, but in this case, the Crew button (‘2’) should be pressed to eject the card. Please be aware that the ejection of a smartcard can take some time because the VU needs to copy data onto the card relating to the activ ities you have undertaken. Once all the data is written, your Dr iver Card will be ejected. Once you have removed your Driver Card, you should always slide the card tray back into the VU before switching the vehicle ignition off. The Stoneridge SE5000 VU automatically goes into standby mode approximately 10 seconds after the vehicle ignition is switched off.




2.6 Taking Driver and Vehicle Printouts from the VU I t’s v itally important that you know how to take printouts from a VU. I f your Driver Card develops a fault, is lost or is stolen, you must take a printout from the vehicle record at the start of every duty per iod and another at the end of every duty per iod. Failure to do so could lead to prosecution of both the driver and the operator. Printouts produced by the DTCO 1381 Digital Tachograph Vehicle Unit ALWAYS show UTC time. A printout from the vehicle can be taken whether or not there is a Dr iver Card inserted in the VU. Even if a vehicle is driven with no Dr iver Card inserted in the VU, the VU will still hold a record of all activ ities carried out by the vehicle. In such a situation, the activ ities will be recorded and allocated to an ‘unknown dr iver’. Pr intouts can only be made if the vehicle ignition is switched on. The VU data can be printed as follows:

1. Press the ‘Enter’ button to go to the main menu.

2. Press the ‘Up’ or ‘Down’ button until the ‘Print Menu’ screen is shown.

3. Press the ‘Enter’ again to enter the print sub-menu, and use the ‘Up’ or ‘Down’ button to scroll through the list of available printouts until the required option is displayed.

4. Press the ‘Enter’ button again to start the pr intout. Once a pr intout has been started, it can only be stopped by pressing and holding the ‘Quit’ button. A warning message will then be displayed to acknowledge that printing has been cancelled. I f there is a problem with the printer, an appropriate warning message will be displayed. Full details of the various pr intouts available from the SE5000 can be found in the SE5000 Tachograph User Manual (part number 6800-900), available from the Stoneridge website at www.stoner idge-electronics.info.

Đ/čPrint Ą Menu Ľ




2.7 Changing the Print Roll Unlike the DTCO 1381 and SmarTach® VUs, the SE5000 has a paper cassette that must be completely withdrawn from the VU to allow loading of a new print roll. Great care needs to be taken when loading a pr int roll to ensure that it is loaded correctly and that the cassette mechanism is not damaged. To remove the cassette mechanism, first press the upper edge of the printer cover on the r ight hand side of the VU. The panel hinges out from the top, allowing the cassette mechanism to be removed by pulling firmly but gently on the lower edge of the panel. The paper roll should now be inserted into the top of the cassette, and the free end of the paper should be fed around the rear of the cassette, over the roller and then underneath the cassette mechanism, towards the front of the panel.

Once loaded, the cassette should be slid carefully back onto the rails of the back into the VU by pressing on the centre of the panel until it engages and ensuring that loose end of the print roll remains protruding from underneath the cassette drawer. The VU pr inter is now ready for use. 3 Advanced Usage Within this appendix are just the basic settings and operations required to correctly operate the Stoner idge SE5000 VU for the first time. I f you are to be a regular user of a vehicle fitted with this type of VU, it is strongly recommended that you familiar ise yourself with the SE5000 Tachograph User Manual (part number 6800-900), available from the Stoneridge website at www.stoneridge-electronics.info.

IMPORTANT: If, at any stage, undue resistance is felt or the paper becomes torn of damaged, remove the cassette and check that the print roll is correctly inserted. Do NOT force the cassette home as this can cause severe damage to the VU.




Appendix 4: Digital Tachograph Display Symbols 1 Basic Display Symbols

People Actions Modes of Operation

Ă Company Company Mode

ă Controller Control Control Mode

Ą Driv er Driv ing Operational Mode

ą Workshop/Test Station Inspection/Calibration Calibration Mode

Ć Manufacturer

Activities Duration

ć Available Current Availability Period

Ą Driv ing Continuous Driv ing Time

Ĉ Rest Current Rest Period

ĉ Work Current Work Period

Ċ Break Cumulative Break Time

? Unknown

Equipment Functions Equipment Functions

1 Driv er Slot 2 Co-Driver Slot

ċ Card Č Clock

č Display Displaying Ď External Storage Downloading

ď Power Supply Đ Printer/Printout Printing

Đ Sensor Ē Tyre Size

Ē Vehicle/Vehicle Unit

Specific Conditions

OUT Out of Scope

Ĕ Ferry/Train Crossing

Miscellaneous

! Ev ents Ę Faults Į Menu

ĕ Start of Daily Work Period ę End of Daily Work Period į Settings

Ė Location Ě Manual Entry of Driv er Activities Ĭ Busy

ė Security > Speed İ Contrast

Č Time Ĝ Total/Summary ı Invert

ĳ Eject Ħ Lock Ĳ Enter

ĥ Case Opened ħ Paper Ć Activ ation

Ġ° High Temperature ġ° Low Temperature Ĥ° High or Low Temperature

Qualifiers

24h Ev ents ĝ Weekly

Ğ Two Weeks ğ From or To



2 Display Symbol Combinations

Miscellaneous

ăĖ Control Place ēğ From Vehicle

Ėĕ Location Start of Daily Work Period ęĖ Location End of Daily Work Period

Čğ From Time ğČ To Time

OUTğğ Out of Scope Begin ğOUT Out of Scope End Cards

Ąċ Driv er Card Ăċ Company Card

ăċ Control Card ąċ Workshop Card

ċ--- No Card Driving

Ąĝ Driv ing Time for One Week ĄĞ Driv ing Time for Two Weeks

Printouts

24hċĐ Driv er Activ ities from Card Daily Printout 24hēĐ Driv er Activ ities from VU Daily Printout

!ĘċĐ Ev ents and Faults from Card Printout !ĘēĐ Ev ents and Faults from VU Printout

ąČĐ Technical Data Printout >>Đ Over Speeding Printout

Manual Entries

ĕ?ę Still Same Daily Work Period? ę? End of Previous Work Period?

Ėĕ? Enter Location of Start of Work Period ęĖ? Confirm or Enter Location of End of Work Period



Appendix 5: Digital Tachograph Events and Warnings 1 General Events Warning Messages

Message Descr ipt ion Warning Message Warning

Reference N umber

Reason for Occur ring and Required Act ion to be Taken

Inse rt ion of a Non-Valid Car d

!ċ Insertion of a non-valid card

0x 01 The card may be faulty, out of date or the w rong type. Eject the car d and check as described below

Car d Conf lict !ċċ Card Conflict

0x 02 This w ill occur either if Workshop and Driver Cards or any combinat ion of Workshop, Control or Company Cards is inserted in slots I and 2 at the same t ime. Eject one of the cards to stop the card conflict .

Time Overlap (Note: 2 displayed for slot 2)

!ČČ1 Card 1 time overlap

0x 03 The smartcard just inserted has a last card w ithdraw al t ime that is later than the Cur rent VU UTC t ime. Check Cur rent VU UTC t ime is correct. Adjust VU UTC t ime if necessary. I f VU UTC t ime more that 20 minutes inaccurate, the VU sy stem must be sent to a Tachograph W orkshop for recalibrat ion.

Driv ing w ithout an appr opr iate Card

!Ąċ Driving w/o valid card

0x 04 The vehicle is in mot ion and there is no valid Driver or W orkshop Card inserted in the driver smartcard draw er. Stop driving and insert a valid Driver Card in the VU.

Car d Insert ion W hile Dr iv ing !ċĄ Card ins. While driving

0x 05 A card has been inserted w hilst the vehicle is in motion. If card is valid cont inue driv ing.

Last Car d Session Not Correct ly Closed (Note: 2 displayed for slot 2)

!ċē1 Last sess. Not closed OK

0x 06 The card w as removed erroneously from the last VU in w hich it w as inserted or the prev ious w ithdraw al of the card w as not terminated correct ly by the VU. Eject the card and check as described in note I below .

Over Speeding >> Over Speeding

0x 07 The vehicle has t ravelled faster than the set over-speed limit for l minute and the event w ill be stored. The vehicle speed must not increase above the speed limiter setting.

Pow er Supply Interr upt ion !ď Power supply interruption

0x 08 The VU supply voltage has dropped below the minimum limit or above max imum limit for the correct operat ion of the VU. I f the reason for the w arning message is unknow n (note: the message w ill be displayed if the battery is disconnected to enable w elding to be carried out for example), then the vehicle must be returned to a Tachograph W orkshop fro VU invest igation.

Mot ion D ata Erro r !đ Sensor data error

0x 09 The data fr om the vehic le mot ion sensor is erroneous. The vehicle must be retur ned to a Tachogr aph W orkshop for VU invest igat ion.

2 Recording Equipment Faults Warning Message

Message Descr ipt ion Warning Message Warning

Reference N umber

Reason for Occur ring and Required Act ion to be Taken

VU Inter nal error ×ē VU internal error

0x 31 The VU has detected an internal fault during sel f-test . The vehicle must be retur ned to a Tachogr aph W orkshop for VU invest igat ion.

Printer Fault ×Đ Printer fault

0x 32 The VU has detected an internal fault during the printer test . Check printer operat ion. Check paper cassette and printer and replace if necessary. I f the printer st ill fails the vehicle must be returned to a Tachograph W orkshop for VU invest igat ion.

Time Overlap (Note: 2 displayed for slot 2)

Ęč Display fault

0x 33 The VU has detected an internal fault w ith the display. If the display is unreadable the vehicle must be returned to a Tachograph W orkshop for VU invest igat ion.



3 Standard Digital Tachograph Vehicle Unit Warnings Message Descr iption Warning Message

Warning Reference Number

Reason for Occurr ing and Required Action to be Taken

Quarter Left reminder >4½h? Quarter left reminder

0x 81 The Driver has 15 minutes of driv ing t ime left unt il they reach 4.5 hours of cont inuous driv ing t ime.

Time for Break reminder >4½h? Time for break reminder

0x 82 The Driver must complete their 45 – minute cumulat ive break follow ing 4.5 hours of cont inuous driv ing.

Unable to Open Slot 1 ( note: 2 dis played for slot 2)

Ę1ĥĪ Unable to open slot

0x 83 The appropriate smartcard slot w ill not open. Check Dr aw er operat ion. I f Draw er w ill not e ject the vehicle must be retur ned to a Tachograph W orkshop for VU invest igat ion.

Print ing Cancelled ĐĪĐ Printing cancelled

0x 85 The current printout has been cancelled.

Print ing Stopped-No Paper ĐħĪ Printer out of paper

0x 86 The current printout has stopped because there is no paper left . Replace paper. I f printer w ill not w ork the vehicle must be retur ned to a Tachograph w orkshop for VU invest igat ion.

Printer Stopped- Low Pow er Đġď Printer low power

0x 87 The current printout has stopped because the input VU voltage has dropped below the minimum allow ed. Check vehicle battery voltage if OK take vehicle to Tachograph W orkshop for VU Invest igat ion.

Print ing stopped- Low Temperature

Đġ° Printer low temperature

0x 88 The current printout has stopped because the ambient temper ature has dropped below the minimum allow ed value for the printer. The vehic le cab ambient temper ature must i ncrease to allow the printer to w ork.

Print ing Stopped-High Temperature

ĐĠ° Printer high temperature

0x 89 The current printout has stopped because the ambient temper ature has risen above the max imum allow ed value for the printer. The vehic le cab ambient temper ature must decrease to allow the printer to w ork.

Print ing stopped – High or Low Temperature

ĐĤ!° ° Printer high temperature

0x 8A The current printout has stopped because the printer temperature is outside the range of allow ed temperatures. W ait unt il the printer temperature is w ithin allow able range and t ry to print again.

Card W ithdraw n w ithout proper sav ing (Note:2 displayed for slot 2)

!ċĢĪ1Card eject without saving

0x 8B The card w as removed after a failure to w rite data to the car d. Check card and replace w ith a new card if necessary .

W anted Funct ion Not Possible to perfor m

FnĪ Function not possible

0x 8C The last funct ion request w as not possible.

Over Speeding – Pre W arning

>>? Overspeeding pre-warning

0x 8D The vehicle is t ravelling faster than the set over-speed l imit (Note: 1 minute cont inuous overspeeding w ill result i n an overspeed event being stored). The vehicle speed must not increase above the speed limiter sett ing.

Timeout – Card insert ion of w ithdraw al Passiv ity

ċĢČ Timeout No key pressed

0x 8E A user has t ried to insert (or w ithdraw ) a smartcard and has not answ ered the required quest ions w ithin the allow ance t ime limits.

Driv ing Cannot Open Slot ĄĀ/āĪ Driving can't open slot

0x 8F A user has attempted to open a smartcard draw er w hilst the vehicle is i n mot ion. A smartcard may not be accessed w hilst a vehicle is moving.

Pairi ng ĐĢē... Sensor pairing

0x 90 The Motion Sensor and VU are in the process of pairi ng - message only relevant to Tachogr aph W orkshops.

Pairi ng Complete ĐĢē...ī Pairing complete

0x 91 The Motion Sensor–VU pairing pr ocess has been completed successfully – message only relevant to Tachogr aph W orkshops.

Pairi ng Failed ĐĢē...Ī Pairing failed

0x 92 The Motion Sensor –VU pairing process has failed - message only relevant to Tachogr aph W orkshops.

Lock-in Complete ĦĢī Lock-in complete

0x 93 VU Company Data Lock-In has been s uccessful.

Lock – Out Complete ĢĦī Lock-out complete

0x 94 VU Company Data Lock-Out has been successful

Inserted Valid Car d Ex pired (note: 2 Displayed for slot 2)

Čċ1 Card expired 0x 96 The inserted card is valid, but has now ex pired. Eject car d and replace w ith valid car d.

Act ivat ion Ć Activation 0x 97 The VU is being act ivated for use – message only relevant to Tachograph W orkshops.

Act ivat ion Complete Ćī Activation complete

0x 98 The VU act ivat ion process has been completed s uccessfully – message only relevant to Tachogr aph W orkshops.

Please w ait eject ing Slot 1 (Note: 2 displayed for slot 2)

Ejecting Card 1

0x EC A request has been made to reject a card – the message w ill be displayed unt il the VU is ready to eject the card.

No Driver or W orkshop car d inserted

!Ą/ąċ No driver/ workshop card

0x ED The user has t ried to interface w ith a card and there is no Driver or W orkshop Card present in either draw er. Insert a valid card as required.

Enter PIN 1 PIN? 0XEE Used to infor m the user to enter a pin code to act ivate a VU or to enter the VU Calibrat ion Mode - A message only relevant to Tachograph W orkshops.

Memory Full M.....! Memory full!

0XEF The max imum number of manual duty entries has been reached.

More than 24 hours since last card w ithdraw n

>24h ċĢlast card withdrawal >24h

0XFO The card just i nserted w as last w ithdraw n from a VU more than 24 hours ago.

Dow nloading Busy ĎĬ Downloading busy

OXF1 The VU is dow nloading data. W ait for the dow nload procedure to complete.

Dow nloading incomplete ĎĪĎ Download failed

0XF2 The VU Dow nload process has failed. Check ex ternal dow nload equipment and connect ions. I f a VU is the cause of repeated dow nload fai lures the vehicle must be retur ned to a Tachograph w orkshop for VU invest igat ion.

Dow nloading Complete ĎīĎ Download completed

0XF3 The VU dow nload process has been completed s uccessfully .



Appendix 6: The Traffic Commisioner's Guidelines for Dealing with Driving Offences Committed by Vocational Drivers

I f you hold vocational categories on your dr iv ing licence to drive commercial vehicles, buses and coaches, you are liable to have action taken against you by the Traffic Commissioner if you commit any driv ing offences, whether in your private car or while employed as a commercial vehicle driver. Although the courts initially deal with such offences as speeding, dangerous driv ing, drink-dr iv ing etc., the Traff ic Commissioner can decide to take additional action over and above the court decision if it is felt that a vocational driver should be dealt with in a harsher way. The Traffic Commissioner has unlimited powers to take action against vocational dr ivers and Goods Vehicle Operators. The Senior Traff ic Commissioner has published guidelines on action to be taken with regard to various driv ing offences. Here is a brief summary of the guidance: Offence Action Defective Speed Limiter (not reported)

One-month suspension

Interference with Speed Limiter Suspension of driv ing licence for 2-4 months / revocation or disqualif ication of driver.

Use of device to disable the speed limiter

Revocation or disqualification of 6-12 months.

Tachograph offence Employers may treat this as a case for dismissal. Courts may decide upon a pr ison sentence.

Failure to keep a suitable record of drivers’ hours

From a formal warning to a one-month suspension of vocational driver.

Deliberate falsification of dr ivers’ hours records

Suspension / revocation / disqualif ication dependent on scale or degree: • One-month suspension per offence for

up to three offences. • Revocation or disqualification for up

to six months for up to five offences. • Revocation or disqualification for up

to 12 months for six or more offences.

Use of any device to interfere with tachograph equipment

Revocation or disqualification of dr iv ing licence for 12 months.

Dr ivers' Hours offences (isolated or infrequent)

Formal warning.

Dr ivers' Hours offences (persistent or habitual)

Minimum of four weeks' suspension to be increased according to the number of offences.



Offence Action Breach of Traff ic Commissioner 's orders (driv ing under suspension / disqualification / revocation)

Revocation and disqualif ication for an indefinite period will be considered.

Penalty-point endorsements (new applicants and renewals)

The Traff ic Commissioner will decide how long a driver will have to wait to reapply if disqualified. This depends on the nature of the endorsement or conviction. Offenders under the New Drivers Act will have their application refused/delayed but be given a chance to appeal to the Traff ic Commissioner directly.

Dr ink-dr iv ing (new applicants and renewals)

An application following a f irst disqualification for 12 months or less will normally be granted. A f irst disqualif ication for more than 12 months, but less than three years, will result in a refusal/delay with the r ight to a formal hearing. For a second and subsequent disqualif ication, the Traff ic Commissioner will rev iew matters indiv idually.

NOTE: The Traffic Commissioner has the author ity to require a vocational driver to take a re-test if an LGV or PCV has not been dr iven for f ive years or longer. Graduated Fixed Penalties issued at the roadside Since April 2009 VOSA examiners have been able to issue f ixed penalty notices to drivers of heavy goods vehicles from both the UK and abroad, in addition to immobilis ing vehicles where offences under driv ing hours rules are detected. The level of f ixed penalty ranges from £60.00 to £200.00. Drivers' hours offences will be subject to graduated fixed penalties, which are dependent upon the seriousness and circumstances of the offence. The penalties that may be imposed are set out in the Fixed Penalty (Amendment) Order 2009 (S.I . 2009/488, which amends the Fixed Penalty Order 2000).



Appendix 7: The New Drivers’ Hours Regulations – A Brief Update

The recognised European Drivers’ Hours Rules, (EC) Regulation 3820/85, were replaced in May 2006 by (EC) Regulation 561/2006. 1 Basics Driving Times and Breaks Remain the Same The basic limits to dr iv ing are unchanged; although it should be remembered that all driv ing, whether on road or what was prev iously seen as ‘off road’, now counts towards the daily and weekly driv ing limits. Only journeys that take place from start to f inish entirely off road can be recorded as ‘out-of-scope’. For instance, if a load is picked up in one area of a distr ibution depot or quarry and is transported to another part of the same distr ibution depot or quarry and no part of the movement of the vehicle takes place on the public highway, then that period of movement can be recorded and calculated as ‘Other Work’ / ‘out-of-scope’ rather than dr iv ing. Any journey that involves movement on the public highway, however br ief, must be recorded and calculated as ‘dr iv ing’. The maximum continuous or accumulated dr iv ing period is still 4½ hours, after which a 45-minute break must be taken. This break can no longer be spli t into 3 X 15 minutes sections. From 11t h April 2007, if the 45 minute break requirement is to be spilt up the f irst period of break must now be at least 15 minutes and the second period must be at least 30 minutes, in that order. Breaks must also be distr ibuted throughout the driv ing per iod. The only other alternative is to take the whole 45 minutes once 4½ hours dr iv ing has been completed. The daily driv ing limit is stil l 9 hours, which may be extended, twice in a week (a week runs from 00:00 Monday to 24:00 Sunday), to no more than 10 hours. A new weekly limit of 56 hours has been introduced. The fortnightly limit of 90 hours’ driv ing remains unchanged. 2 Daily Rest Periods Daily rest remains unchanged at 11 hours within the 24-hour period from the end of the prev ious rest period. A driver may reduce their daily rest to no less than 9 consecutive hours, up to 3 times between weekly rest periods. ‘Compensation’ is no longer required for this ‘reduced daily rest’, although compensation for reduced ‘weekly rest’ is still required – see below. I f working a ‘split shift’, dr ivers must have 1 per iod of at least 3 hours of rest followed by an additional 9 hour rest period within the 24-hour cycle. Where a vehicle is double manned, the daily rest requirement is now 9 hours in 30 hours. An additional point to note with crewed vehicles is that during the f irst hour, the presence of the second driver is optional. After that first hour it is mandatory for both drivers’ to be present in the vehicle throughout the whole per iod.



3 Weekly Rest Periods After no more than 6 X 24 - hour periods – following the end of the last weekly rest period – a new regular weekly rest per iod must be started. A regular weekly rest period is at least 45 hours. It may be reduced to no less than 24 hours – a reduced weekly rest period. I f a reduced rest is taken one week, the next weekly rest period must be at least 45 hours. Additionally, any reduction in weekly rest from 45 hours down to at least 24 hours must be compensated by taking an equivalent amount of rest ‘en bloc’ by the end of the third week following the week of reduction. This compensation can be taken added on to either a daily or weekly rest period. 4 Keeping Records Correctly All drivers, irrespective of what type of recording equipment they are using, shall make available, on request at the roadside by authorised inspecting officers, records sheets for the current day and those completed in the previous 28 calendar days. NOTE: This isn’t the previous 28 working days, it is records for the previous 28 ‘calendar days’ Records of drivers’ hours, including analogue charts and pr intouts from digital tachograph vehicle units, must be kept by operators for at least twelve months, in chronological order* , and made easily available for inspecting off icers. *Article 26 requires that records and printouts are kept in chronological order. In the case of a dam aged Driver Card the regulation requires the driver to print out the detail s of the vehicle at the start of the journey and enter the detail s to enable the driver to be identi fied and signature; at the end of the journey print out the inform ation relating to the period of tim e recorded by the equipm ent and again enter details that wil l identify the driver and signature. All drivers, irrespective of what type of recording equipment they are using, must record ‘Other Work’ under: * ‘Availabili ty’ must be recorded under: to ensure compliance with the Road Transport (WTD) Regulations 2005. *Article 26 stipulates that ‘Other Work’, including work for another employer within or outside the sector, is recorded under the fi rst sym bol shown above and that ‘Availability’ i s now recorded under the second sym bol.



5 EC Drivers’ Hours – Since 11th April 2007 Daily Driving The daily driving time shall not normally exceed 9 hours, although

the daily driving l imit may be extended to at most 10 hours, not more than twice during the week. Increases to 10 hours daily driv ing no longer require any compensatory da ily rest to be taken.

Weekly Driving The weekly driving time shall not exceed 56 hours and shall not result in the maximum weekly driving t ime laid down in the Road Transport Directive 2002/15/EC being exceeded. P rev iously (before 11.04.07) no weekly d riv ing limit was specified as part of EU driv ers’ hours legislat ion.

Fortnightly Driving

Maximum 90 hours in any two consecutive weeks. P rev iously (before 11.04.07) maximum 90 hours in any fortnight - just a word ing change.

Breaks from Driving

45 minutes break in or immediately fol lowing 4½ hours driving – can be broken down into an init ial minimum period of at least 15 minutes, followed by at least a 30 minute break period, in that order. P rev iously (before 11.04.07) could be b roken down into 3 min imum periods of 15 minutes. Not any more.

Daily Rest 11 hours daily rest, may be replaced by a reduced daily rest of it is at least 9 hours – a reduced daily rest may be taken up to 3 times between any two weekly rest periods – no compensation required. P rev iously (before 11.04.07) compensation for reduced da ily rest was required.

Weekly A regular weekly rest period i s at least 45 hours, which can be reduced to a reduced weekly rest period of at least 24 hours, in alternate weeks. Any rest taken as compensation for a reduced weekly rest must be made up by the end of the 3rd week fol lowing, attached to a rest period of at least 9 hours. P rev iously (before 11.04.07) 45 hours regular weekly rest cou ld be reduced to 36 hours at base or 24 hours away from base, with compensat ion made up by the end of the 3rd week, added to a rest of at least 8 hours.

Multi-manning 9 hours rest in 30 hours permitted, with further allowance for a driver to operate the 1st hour solo. P rev iously 8 hours rest in 30 hours for each driv er, with the need for a ll crew members to be present with the v ehicle at all t imes within that period.

THE ABOVE EC DRIVERS’ HOURS HAVE BEEN LEGALLY BINDING SINCE 11TH APRIL 2007

The requirem ent to be able to produce records for the current day and any com pleted in the prev ious 28 calendar days becam e a legal requirem ent on 1st January 2008.

The requirem ent to be able to produce a driver card if one has been i ssued, even i f it has

never been used, cam e into force in May 2006. Failure to do so can lead to prosecution for ‘ failing to produce sufficient records’ .

ALWAYS USE THE CORRECT MODE SWITCH ON THE TACHOGRAPH.

IT IS INCORRECT TO LEAVE A TACHOGRAPH ON THE ‘BED’ MODE WHEN YOU ARE CARRYING OUT

OTHER DUTIES,WHATEVER TYPE OF TACHOGAPH RECORDING EQUIPMENT YOU ARE USING.

MOST DIGITAL TACHOGRAPH VEHICLE UNITS DO NOT RECORD BREAK OR REST UNLESS YOU PHYSICALLY CHOOSE THE ‘BED’ MODE AND SWITCH THE MODE YOURSELF WHEN YOU STOP THE

VEHICLE.



Appendix 8: Useful Contacts

1 Tachomaster For more information about Tachomaster, please v isit our website at www.tachomaster.co.uk or email us at [email protected]. 2 Digital Tachograph Cards Digital Tachograph cards are issued by the DVLA in Great Britain and the DVLNI in Northern I reland. For more information on Digital Tachograph Cards and details on how to apply for them, please either the VOSA Digital Tachograph site or the DVLNI website. They may also be contacted by phone on 0870 850 1074 for the DVLA and 0845 402 4000 for the DVLNI .

http://www.tachomaster.co.uk/�

mailto:[email protected]�

http://www.digitaltachograph.gov.uk/�

http://www.dvlni.gov.uk/�

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