www.le.ac.uk

The Stars My DestinationFrom idealism & aspiration to service deliveryGareth J JohnsonDocument Supply & Repository ManagerDavid Wilson LibraryUniversity of Leicester

19th Feb 2010

lra.le.ac.uk

Image © Chris Moore

Gully Foyle

• It is the study of a man completely lacking in imagination or ambition, Gulliver Foyle. Fate transforms "Gully" Foyle in an instant; shipwrecked in space, then abandoned by a passing luxury liner

• Foyle becomes a monomaniacal and sophisticated monster bent upon revenge. Wearing many masks, learning many skills, this "worthless" man pursues his goals relentlessly; no price is too high to pay.

Overview

Leicester University• Top 20 in all National tables

– 91% student satisfaction rate– 6th Highest citations rates relative to size

• 23,000 students– 41% Distance Learners

• Around 1000 academic staff– 93% submitted for RAE ’08– 87% determined to be producing

internationally significant research

• 4 Colleges– Moved from faculty structure this academic

year

LRA Secret Origins

• Founded as Library project 2006

• Academic support but not direct involvement

• Secondment of 0.5fte manager

• Secondment 0.5fte administrator

• Full-text purist at start– RAE 2007/8 ingest of 2000+ metadata

records

• 2008 moves towards service

TheLRA

TEAM

The LRA Method

• Fully mediated– Self-archiving option

• Self archiving trial 2 years ago

• Research and nothing else– Top level decision and ongoing ethos– Educational and non-scholalry objects sent elsewhere…

• Contents– The usual melange of documents, images, software and

data– Focus on author’s final versions unless © says otherwise

• Author Licence – Signed first time

Licence to Kill

What’s in the LRA: Materials

Article 70%

Book/chapter13%

Thesis6%

Con-fer-

ence Paper

1%

Other11%

Items in the LRA

Full text ~25-35%

What’s Used in the LRA: Items

Article49%

Article (NFT)11%

Book (NFT)9%

Book Chap-ter1%

Conference Paper11%

Conference Paper (NFT)2%

Disserta-tion1%

Report4%

Software2%

Thesis10%

Item Type in LRA Top 100 Access 2009

• Comprises– Over 4,400 items (>25% full text)– RSS feeds for collections and departments– Commerce using it to ID & assess collaborators– Core team to enable archiving and provide advice

• Webometrics– A measure of their visibility and scholarly regard– 165th ranked HEI Repository globally– Highly ranked HEI Repository in the UK

• #13 Cambridge• #14 Brunel• #15 SAS• #16 Leicester/LRA• #17 Huddersfield• #18 SOAS

LRA Today

What’s in the LRA: College

Arts, Human-ities and Law

16%

Medicine, Biological Sciences and Psychol-

ogy36%

Other1%

Science and Engineering26%

Social Science 22%

Proportion of items in the LRA

What’s Used in the LRA: CollegeArts,

Humani-ties and

Law26%

Medicine, Biological Sciences and Psychol-

ogy23%

Other3%

Science and Engineering32%

Social Science

16%

Proportion of items in LRA top 100 (2009)By College

Who’s Using the LRA?

VisitsDec 09 +25% Jan 10 +20%

Outreach & Engagement

• Information librarians– Alerts and raising awareness

• Personal visits– Dept Meetings & Champions– Research Office collaborations

• Social networking– Twitter and RSS feeds– Twitter discussions with local community– Frequent blogged activities

Dark Forces Rising

Mandates @ Leicester• Leicester Research Publications Policy

– Enacted by VC and Senate May 2009– Owned by the Research Office & Library jointly– Full-text to be deposited in LRA – Bibliographic data added to the Leicester RED

• Where © doesn’t allow immediate deposit– Metadata only record created– Full-text added at appropriate time

• Impact– Yet to bite home with many academics– Has seen a major upswing in deposits and enquiries– LRA more firmly on many (if not all) Dept. agendas

Mandates @ Leicester

• …from 1st June 2009, academic staff are required to submit their research publications to both the open access web-based Leicester Research Archive (LRA) and the internal central research publications database (RED).

• applies to all publications from 1 January 2006 onwards, although staff are welcome to submit items published earlier than this.

• This submission requirement is in addition to any specific requirements made by research funders, as a condition of receipt of funding.

Theses Mandate

• All theses 2008-> mandated for e-deposit on LRA– Defined by Graduate Office & Senate– Final submitted, corrected version alongside print– Definite version remains printed copy(s) in archive

• Submission and copyright declaration form– Student agrees to deposit in LRA & Ethos– Assures no 3rd Party © issues– 3rd party copyright issues and awareness workshops– Support for academics as much as PhD students

• Two options for postponement– Temporary Moratorium allowing up to three year delay– Permanent Embargo– Alternative -> excised version on LRA

Ethos

• Retrospective digitisation requests – Requirement of contacting author & signing of author

license– Funded for approx 100 items a year

• Tracing authors major time and throughput constraint– Access to alumni database helping– More staff time available to chase– Most requests in 2009 unfulfilled

• Issues outstanding with Ethos– Variable quality scans produced– Slow response to enquiries– First requestor pays funding stream– Academic confusion between LRA and Ethos

CRIS & the LRA

• REF Preparation WG– Moves to integrate LRA & RED– Technical and political challenges

• Post-CRIS implementation– Role and integration of LRA– Merge, subsume, satellite or replace

• Pan-institution information systems collaboration– Media contacts, consultancy and personal web

spaces

Closing Thoughts

• Gareth J Johnson, DS&R Manager– gjj6@le.ac.uk extn 2039

• Valérie, Margaret & Claire, LRA Administrators– lra@le.ac.uk/ethesis@le.ac.uk extn 2039

• LRA sites

Contacts

Open access & the LRAwww.le.ac.uk/li/lra

LRA Repository Sitelra.le.ac.uk