the south african library for the blind (salb) annual report for 2009 / 2010
TRANSCRIPT
The South African Library
for the Blind (SALB)
Annual Report for
2009 / 2010
Overview of presentation
1. SALB mandate – Judge Yacoob
2. SALB functions – Judge Yacoob
3. Board overview 2009 / 2010 – Judge Yacoob
4. Administration and Finance – CFO: B Gornall
5. Performance overview – Director: F Hendrikz
6. Discussion
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SALB Mandate
South African Library for the Blind Act 91 of 1998
(Art. 3)
• “The object of the Library for the Blind is to
provide a national library and information service
to serve blind and print-handicapped readers in South Africa.”
3
SALB functions (Article 4)
1. to build up a balanced and appropriate collection of South African and other documents for
the use of blind and print-handicapped readers;
1. to provide access to documents nationally and internationally to those readers;
2. to provide library and information services on a national basis to those readers;
3. to co-ordinate and preserve the national audio and braille literary heritage;
4. to produce documents in special mediums such as braille and audio as required by readers;
5. to develop standards for the production of those documents;
6. to research production methods and technology in the appropriate fields
7. to acquire, manufacture and disseminate the necessary technology required to
– read, replay or reproduce media
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Board overview of 2009 to 2010 (1)
1. General Board affairsa. 1st term concluded
b. Board member affairs
c. Meetings
2. Financial Affairs of the Librarya. Unqualified audit
b. Government funding
c. Fundraising
(i) Tactile book project
(ii) Digital Mini Libraries
(iii) International accessible media 5
Board overview of 2009 to 2010 (2)
3. Policy documentsa. Performance Management Policy
b. Revised Conditions of Service
c. Quality assurance and standards
4. 90th anniversary celebrations
a. Building name
b. Recognition of indigenous languages
c. Braille essay competition
d. New logo 6
Board overview of 2009 to 2010 (3)
5. Pilot Braille Newspaper
6. International activities
a. Training in Malawi
b. Global Accessible Library for the Blind
7. Organisational development
a. Management assessment
7
AdministrationItems Statistics
Total staff•Coloured (17)•African (14)•White (11)•Disabled (2)
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HR expenditure R9,845 million (75%)
Resignations 4
Vacancies 10
Post filled 8
Training needs addressed Skills programme: 42Accredited training: 3 8
FinancesAuditor’s General Report
• AG’s Report– Unqualified audit– No findings on predetermined objectives– Matters of emphasis
• Fruitless & wasteful expenditure of R12,746
• No fraud prevention plan
• Internal Audit did not report on controls to Board
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Finances - Overview
• Gross income: R15,100,564 (15% increase)• Net surplus: R4,469,250
– Late revenue received
– Filling of Senior post on hold
– Library Project Grant from DSRAC Eastern Cape
– Tactile Book Grant from DAC
– Trust donation for the purchase of material
10
Financial Performance
• Revenue made up as follows:
Transfers and Subsidies received
National Department of Arts and Culture R11,545,000
Gifts, Sponsorships and Donations
Donations and Bequests R 1,232,000
Tactile Book Project R 58,000
Audio Production Project R 306,000
Braille Production Project R 21,000
Total R 1,617,000
Interest Income received R 872,000
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Financial Performance
• Revenue made up as follows: (cont.)Other Income
Daisy Players R 260,000
Provincial Coordinator Project R 654,000
African Language Project R 61,000
Tactile Book Project (Dept. of Arts and Culture) R 39,000
Library Project (DSRAC, Eastern Cape) R 94,000
Profit on Asset Disposal R 1,000
Sundry Income R 19,000
Total R 1,067,000
INCOME TOTAL R15 101,000 12
Financial Performance
• Expenditure made up as follows:Administrative Expenses R 515,000
Staff Costs R 7,426,000
Marketing Costs R 280,000
Audit Fees R 114,000
Other Operating Expenses R 2 297,000
EXPENDITURE TOTAL R10,632,000
SURPLUS FOR THE YEAR R 4,469,000 13
Financial Performance
• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance
Net surplus per the Statement
of Financial Performance R4,469,000
14
Financial performance
• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance (cont)
Adjusted for:
• Interest received on investments
in excess of budgeted amount (R 672,000)
• Donations and Bequests received
and not budgeted for (R 1,617,000)
• Income from sale of Daisy Players
received and not budgeted for (R 260,000)
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Financial Performance
• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance (cont)
• Sundry Income and Profit on Asset
Disposal received and not budgeted for (R 20,000)• Additional subsidy received from the
Department of Arts and Culture (R 183,000)• Income received from outside Projects
not budgeted for (R 987,000)
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Financial Performance
• Reconciliation of budget surplus with the surplus in the Statement of Financial Performance (cont)
• Income Grants in Aid - Projects and
Capital not applied for R 2,195,000• Expenditure Grants in Aid - Projects
and Capital not applied for (R 2,195,000)• Other expenditure underexpensed
as per approved budget (R 730,000)
Net surplus per approved budget NIL
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Financial Performance
• Application to accumulate and retain surplus funds
• Approved by National Treasury on 16 August 2010• Use of surplus funds:
National awareness radio advertising campaignProduction of audio and braille newspapers and magazinesFill vacant postsDonations received and earmarked for specific projects,
namely collection development
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Performance Information
1. Library Services & Collection development– Added 699 audio and 261 braille titles– 2 new Minilibs in Gauteng and Free State– 150 members registered (5,783 members)– User survey– Tele-book reading club initiated
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Performance Information (2)
2. Braille production services– Produced 288 braille titles– 1 new braille magazine launched– Indigenous languages braille collection– Pilot braille newspaper
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Performance Information (3)
3. Audio production– 264 Daisy books produced– 576 titles converted from Analogue to Digital– 7 new audio magazine titles added– Tested various audio sources to acquire
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Performance Information (4)
4. Production Support Services– Research various production improvement options– Coordinated the production of Braille & Audio
material received from 70 narrators and 91 transcribers, proofreaders and copy-typists
– Braille scholarship proposal
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Performance Information (5)5. Braille Consultancy
– Train three schools in Unified Braille Code– Xhosa Braille primer– Tsonga Braille guide– Production of Tactile reading material
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Performance Information (6)
6. Technical and IT Services– Building needs specifications– Disability access – IT audit and management plan completed– SALB website development & launch
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Performance Information (7)
7. Marketing and Management Services– Appointment of a Marketing Agency– 90th anniversary celebrations– National Library week exhibition– Marketing position filled in January 2010– Performance Management Policy approved– Conditions of Service approved– Financial Manual updated
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ThankThankYouYou