the software of choice for educational institutions

…the software of choice for educational institutions

Classified as Confidential

Outline• History• Mission and Objectives• Target• Benefits• Capabilities• How EduSoft is different• Features• Specification• Overview• Controls• Cost Savings• Pricing• Conclusion

11/15/2021 https://pubtechltd.com/edusoft


History• The journey to developing this

educational software started in 2001 when the developer of this software developed an application for Grays International College, Kaduna, Nigeria

• Since then, several efforts have been made to build on that and provide a reliable solution to schools

• This is the Standard Edition of the software.



Mission and ObjectivesOur mission for developing this software is “to reduce the pains and headaches of school administrators by creating a simple, yet robust, web solution”. This mission is in tune with the vision of System Consult, the developer of the software, which is “..using technology to solve business challenges”. Towards this end EduSoft has these objectives:• Make management focus on what is more important,

strategy.• Provide a simple, yet robust, web solution• Improve student/parent engagements• Achieve better management control• Simplify operations and minimize errors • Provide a single source of truth • Reduce clerical work and cost of operations• Provide a platform for accounting transactions devoid of

accounting jargons11/15/2021 https://pubtechltd.com/edusoft


TargetThe primary targets for this software are:• Kindergardens/Play Groups/Pre-Nursery• Nursery Schools• Primary Schools and• Secondary SchoolsHowever, it is flexible to accommodate the requirements of other training institutes and other educational institutions, hence the name: EduSoft (Educational Software)



BenefitsThe Benefits of using this software include:• Reduced cost of operations• Ease of use for complex operations(scores, attendance etc)• Timely and accurate information for decision making• More time to focus on strategic issues rather than

operational matters• Central data repository for easy data access• Removal of people-dependent procedures• Improved student engagement and satisfaction• Easy tracking of debts, absentees, exam scores, cash

position etc• Single point of contact for all tasks• Easy tracking of expenses• Timely financial position of the school• Efficient billing and tracking of fees etc



CapabilitiesStudent management: This module allows you to register and enroll students in the school while capturing all the basic information including passport photos. It also tracts all the activities(discipline, awards etc) of the students while in the school.

Attendance Management: EduSoft helps you to track attendance with ease, including lateness and generate periodic reports on this. It also optionally reports this in the termly reports.

Grading & Assessment: EduSoft gives you unlimited flexibility in creating assessment formats for computing scores and assigning grades. It Keeps parents up to date with their child’s progress, on both academic and subjective criteria, in order to quickly identify and address negative patterns.

Report Cards: The system is equipped with fully customizable report cards based on your exams, subjects, grading criteria(both scores and subjective assessments).

Classes & Sections: EduSoft is very flexible, allowing you to configure and manage multiple campuses, classes and sections according to your school’s structure.



Capabilities(contd)Fees Management: The system tracks fees payments and allows you to manage lodgments. It gives you various timely reports to enable you keep a tab on your finances.

Account management:. The system allows you to create various account groups(Asset, Liability, Income, Expense etc), account types(Working capital, reserves, etc) and account items to capture transactions at various levels.

Expense Management: This software does not only allow you to post various expenses alone, it gives you the flexibility of spreading a prepaid expense over the related period(rent, insurance etc). It also has the flexibility of accruing for expenses incurred but not yet paid(water bill etc).

Store Management: The store allows you to create location, shelf or store for stock and asset items.

Stock Management: This facility allows you to create stock items (e.g Marker, Biro, Uniform, Shoes, Ties etc) and carry out period stock count



Capabilities(contd)Asset Management: You procure various assets(bus, cars, copiers, computers etc) for the use of the institution. These records should be kept and the software allows you to create, dispose, depreciate, and edit these assets

Service Management: There are situations where the school renders some services(photocopying, printing etc) and charge for it. The system allows you to capture these transactions also.

User Management: The system manages users in the most flexible way based on need-to-know data security maxim. This way your data is secured from unauthorized access.

Database Management: EduSoft allows to backup and restore your databases as desired.

Student Portal: In order to enhance student and guardian engagements, EduSoft has inbuilt portal for students. This allows guardians to check the performance of their wards from the comfort of their homes in a secured manner.



How EduSoft is differentEduSoft is different from other school management software in the following areas:• High return on investment• Flexibility and Versality:

– Inputting scores for all the subjects and students in a class for an exam at once– Using a single form to update fees paid by many students– Taking attendance for a month at once for all the students in a class– Auto-creation of Class Sections– Flexible Subjects, Exam grades, Assessment Types separately for each class.– Unlimited exams and exam frequency per term– Yearly collation of results for the whole terms– Unlimited subjective assessment of students – Different input methods(forms, tables, data import)

• It is not just an educational software, it is also an accounting software: All-in-one• Email support to communicate with parents securely• Easy to setup: You do not need several hours and days to setup the system for use• Easy to change password: You no not need any administrator to reset your password• It is fully customizable, user-friendly an intuitive. Hence, very easy to learn• Perpetual license. You have the option of paying for support after the guaranteed one year.• Full support; having being developed locally(by System Consult) with international partners

etc



FeaturesIn order to meet the objectives and deliver the benefits, this software has these features:• Student Portal and Email Support• Import(Excel and tab delimited text files) and Export of Data(csv,

excel, pdf etc)• Fully Customizable to suit your environment• Image capture(students, users, logo, letter head, water-mark etc)• Intuitive and friendly user interface. Easy to learn• Web-based. Hence, easily accessible on local area network and on

shared hosting• Data protection and encryption for security• Color coding for easy understanding• Dashboard for summary of data• Flexibility to suit varying operating environments• Versatility to handle various situations• Data backup management in the event of disruptions• Effective User Support



Student PortalEDuSoft allows you to perform these tasks from the comfort of your homes:• Printing of result cards• Viewing history of fees payments, exam scores and perform all

sorts of enquiries.• Sending evidence of fees payment to the school etc



Email Support• We are living in a “less-paper” world• This application provides opportunity to send results,

receipts and other reports to parents electronically• This reduces cost of operation• It enables management to focus on what is more

important: strategy



Data Import• You may have some data in electronic formats outside

the application that you want to bring in to the application.

• External data sources include data in Excel, text and other formats,

• EduSoft make this process seamless as it provides a table to import data from excel and tab-delimited textfiles without you entering the data manually.

• It also provides validation for imported data so that you do not import wrong data into the system



Data ExportThis software provides several ways to export your data in various formats, namely:• PDF• Excel• Text file etcThis is because you may want to use the data in this software for other purposes or further analyze these in others applications like MS Excel.



Image CapturePhotos, they say, speak more than a million words. In EduSoft, we use your images in the following areas:• The sign-on page image to display the image of the school• Logo on some stationeries that are generated by the system• Letter-head image for results, receipts and other stationeries• Optional faded background image(e.g logo) as stationery watermark for

results• Optional student photos• User photos etc



Friendly User InterfaceA lot of research was made into effective user interface and ease of use and the results were reflected in the design of this software in the following areas:• Design of forms• Use of tables for data capture• Use of non-technical language• Intuitive flow of operations etc



Web Based• This software is web-based and hence run on the

browser. It is therefore accessible to anyone on the network.

• It is also possible to have this software hosted outside the institution, using shared hosting services

• It has been tested on all the browsers and perform best in all except Safari

• You do not need a gigantic infrastructure in order to set it up and running.



Data ProtectionThis software is fully secure and the security features include:• User access restriction• Role Access restriction• User name and photo display• Record deletion restriction• Encrypted password• Server based system• Last-sign on date and time

display• Periodic Backup• User log of the system



Color CodingColor coding, though used minimally, help in drawing attention to critical areas requiring urgent attention. You would notice this in these areas:• Students not yet enrolled• Users yet to be assigned roles• Subjects with “Fail” remarks• “Failed ” student Overall Result



DashboardThe Dashboard displays information for the one year in the following areas:• Student Registration• Class Occupancy• Fees Paid• Expenses• Lodgement etcThis is to enable you have a bird-eye-view of the school in the above areas and make quick decisions.



FlexibilityThe flexibility of this software is seen in all of the aforementioned and in the following areas:• School Fees Definition for classes and students• Class creation as sections/arms are created automatically upon class

creation.• Definition of subjects per class not a set of subjects for all the classes.• Definition of unlimited exams and grades per class• Seamless collation of the scores and generation of results• Attendance and score entries etc



Versatility

The versatility of the software is clearly seen in these areas of the application:

• Unlimited number of reports/queries

• Unlimited number of tests/exams per class

• Unlimited assessment of students on subjective criteria

• Easy periodic backup of the application

• Financial performance(monthly and yearly) etc



Data Backup

The system allows you to backup your data internally. These can be copied to other folders/sources and restore from these sources also.



Effective User Support

The edge we have over pirated and other software is strong User Support. This support comes in these forms:

• Developers are here in Abuja, Nigeria

• Comprehensive user manuals

• Telephone support

• Web based support

• Periodic updates etc



OverviewTo get the system up and running you need the following basic information:• School details including logo, letter-head etc• Academic Year and academic sessions dates• Current student details and their classes• Subjects being offered in the classes• Exams(e.g CA1, CA2, Terminal) and classes taking these• The exam weights in school results• Score grading systems for the classes(e.g A1, A2 etc)• The School fees for each class(mandatory and

optional)• Assessment parameters for students• List of users to use the system and their roles



Create Users• You have to be registered and enrolled to use this

system• It is self-registration. Just click the Signup button and fill

in the required information• You could use this same form to do password reset, for

forgotten passwords, if you remember all the other information

• Click the Register button to submit the form



Users Role• You have to be assigned a role to start using the

system• Contact your Administrator to assign a role to

you. The Administrator could optionally upload your picture at this point

• You may perform all the functions related to your role once it is assigned,



Setup the school(Accounts)You need to define the following to setup accounts:• Create Account Group(e.g Admin Exp, School Fees,

FA-Vehicle, Cash, Stationery Stock)• Account Group should be defined under Income,

Expenses, Working Capital, Stock, Capital, Fixed Asset categories

• Setup Banks(Cashier 1, GTB, Zenith etc under CashAccount Group)

• Define Expenses(e.g Rent & Rates, Cleaning under Admin Exp)

• Define Services• Define Stocks• Define Fixed Assets• Define other accounts



Register Students• All students need to be registered in the software. This

involves taking the basic details and the passport photos of students

• The system also allows for the importation of records from excel and tab delimited text files



Enroll Students• This form allows you to assign students to classes.• It displays all the students that are yet to be

enrolled in the software• Enroll students as appropriate to classes



Student activities

The various student activities provided for in this software include:• Attendance• Transfer students within a class• Movement of students across classes• Termination• Discipline• Achievements• Exit from the institution• Subjective assessments• Exam scores etc



Student Financial TransactionsIn addition to recording activities, the software enables you to post the following transactions:• Payment of fees• Student discount/scholarship• Fees Refund• Expenses• Bank Lodgement and other transfer of funds• Expense payments• Accruals and prepayments• Fixed assets acquisition and disposal• Stock purchases, sales and periodic stock count• Equipment usage count etc



Generate Receipts• The system allows printing of receipts at the

point of fees payment. • It also allows fees paid to be imported from

another source into the system



Email ReceiptsThe system also allows you to send receipts, outstandingdues/bills, fees statement etc electronically to students,using their registered email addresses



Generate results• EduSoft collates all the scores(exams, tests, assignments),

as defined during Class Exam setup, weight these and generate the final result seamlessly.

• Note that ONLY those defined with exam WEIGHT are included in results.

• It also allows you to include subjective assessment ratings in terminal results(including comments from Teachers)



Financial PerformanceYou, sure, want to know your financial performance periodically. This software makes this process seamless as it gives the following at the press of a button:• Detailed and Summarized financial results• 6 months monthly and yearly financial results• Financial statements of the school etc



Backup dataIn order to ensure effective disaster recovery mechanism, this system has an effective data backup facility. It allows internal and external backups and allows access to these without hitches.



Enquiries/ReportsEduSoft gives you unlimited opportunity to generate just any report including:• Bank statements• Student activities• System setups• Financial performance• Transactions processed etc



Controls

A system is not complete without adequate internal controls and the controls in EduSoft include:

• Input Controls

• Processing Controls

• Output Controls

• Other Controls



Input Controls

In order to ensure data integrity, EduSoft has these inbuilt controls:• Completeness check on input: Validate

inputs before processing• Deletion control:

– You cannot delete a record unless you posted it, except you are the system administrator

– You cannot delete a record that is in use in other tables

• Posting control total: In some cases, there are totals against which entries will be checked. etc



Processing Controls

The system has these controls over transaction processing:

• Input mask: The system prevents entering character in a date/numeric fields

• Existence check of records: Check records to ensure there is no duplication

• Referential Integrity to prevent accidental deletion of records etc



Output Controls

Output controls in EduSoft include:

• Page numbering of reports

• Dating of reports

• Having the logo/letter head of the institution on reports

• Generating critical reports in PDF formats

• Facility to call-over processed transactions



Other Controls

• User access restriction

• Role Access restriction

• User name display

• Server based system

• Encrypted password

• Last-sign on display

• Periodic Backup

• User log of the system



Recommended Controls

We recommend the following other controls to ensure a hitch-free operation:

• Engage reliable and honest staff

• Change your password regularly

• Ensure that your password is only known to you

• Take periodic backups

• Limit access to a few staff

• Segregate staff duties



Pricing• The last but not the least is the pricing structure• Our utmost concern is for you to use the

software to solve business challenges.• EduSoft is provide as a “Software as a service”.

Hence, it is a hosted service.• You pay for the initial setup and yearly

maintenance for hosting.• A comprehensive user manual is provided.

However, you will pay for special training on using the software if this is required.

• If you are coming through a reseller, then support is solely provided by the reseller unless the reseller cannot provide the required support



Cost SavingsTo assist you in quantifying cost savings from acquiring this software consider the table below:


EduSoft Cost Savings Computation TableCost Item Cost Amount

Photocopy(1 ream of 500 copies per month) 10 60,000.00

Printing(1 ream of 500 prints per month) 30 180,000.00

Man-hour(laborious/complicated input) 50,000.00 600,000.00

Other cost/risk saving 10,000.00 120,000.00

Your total minimum quantifiable cost savings per year 960,000.00


ConclusionAfter reviewing what EduSoft offers, you will definitely agree that it a simple, but yet, robust system.

To register, please go to this web page

https://learn.pubtechltd.comUsername: learn-edusoftPassword: 12345R&c

You may also use the Contact Us Form on this website to request for enrolment

http://www.pubtechltd.com/edusoft

Do not hesitate to contact us on 08053281398 or through [email protected] for immediate installation


https://learn.pubtechltd.com/

http://www.pubtechltd.com/edusoft

mailto:[email protected]

the software of choice for educational institutions

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