the showroom setup guide - presenternet · © 2008 presenternet 2 on-demand showroom setup guide...

10
Page 1 The Showroom Setup Guide A PresenterNet Publication © 2008

Upload: trankhanh

Post on 01-May-2018

220 views

Category:

Documents


6 download

TRANSCRIPT

Page 1: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2004 PresenterNet Page 1

The Showroom Setup Guide

A PresenterNet Publication

© 2008

Page 2: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 2

On-Demand Showroom Setup Guide

Basic Setup 3

Advanced Setup 4

Login Screen and Notification Email 4

Auto-Play and Slide Delay Settings 5

Background Music 7

Search Engine Optimization (SEO) 8

Optional Web Site Embedding for Showrooms 8

Voice Narration for PowerPoint Slides 9

Table of Contents

Page 3: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 3

To set up your On-Demand Showroom for basic operations, log into PresenterNet, and click

ROOM SETUP to enter settings in the SHOWROOM CONFIGURATION area.

1. Enter a name for the Showroom. This name will be part of the Web address for visitors.

For example, the Showroom named "testdemo" above will be accessed at

http://testdemo.presenternet.com.

2. Entries in the TITLE box are optional. The title shown above "Always Easy

PresenterNet" would be constantly displayed immediately above the Showroom

screen.

3. Open the dropdown box for PRESENTATION, to see a list of all library presentations,

and select the one to be posted.

4. Click UPDATE ROOM DATA

Basic Showroom Setup Instructions

Page 4: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 4

Click the plus ( + ) sign under ADVANCED to further define your Showroom operation.

The Advanced Setup area of the Showroom defines several different functions, including:

• Creating an optional login screen to require visitors to enter information before

entering.

• Requesting a notification email for every visitor login.

• Setting up auto-play, and the timing delays between slides

• Choosing background music and setting its controls

• Search Engine Optimization (SEO)

• Optional Web site embedding for Showrooms

Creating an Optional Login Screen:

On-Demand Showrooms may be open to the public like a traditional Web site, or login may be

require visitors to enter specific information as shown below.

To control login with settings within the Advanced Showroom Parameters area, click the

checkbox for each required item.

Advanced Setup

Page 5: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 5

• If a password is required, enter the specific characters in the PASSWORD space.

• If a custom field is required (e.g. student #, invite #, etc.) enter the name in the

CUSTOM FIELD LABEL space.

• If the first slide is to be displayed behind the login screen as pictured above, click

SHOW FIRST SLIDE DURING LOGIN. If this is not checked, the login screen will appear

on a white background.

• To receive an email with each guest login, check EMAIL ME WHEN A GUEST LOGS IN

and enter the email address to receive the notifications.

• Click UPDATE ROOM DATA.

Auto-Play and Slide Delay Settings:

Showroom setup offers a choice between automatic advance of slides or having slides

advanced by a visitor clicking the advance arrow.

• If DELAY BETWEEN SLIDES is set at 0 as shown (at red arrow) slides will require the

visitor to click to advance to the next slide.

Page 6: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 6

• If DELAY BETWEEN SLIDES is set at any number of seconds other than 0, the

Showroom slide advance will wait until all animations, audio files, and videos have

been executed, and then delay for the number of seconds set before automatically

switching to the next slide.

• For a slide show that changes rapidly to create a video-like effect, the delay can be set

as short as .01 seconds.

• If any slide requires a delay shorter or longer than the setting, it can have an individual

custom setting. To create a custom setting for any slide, click POWERSLIDES, locate the

individual slide, and click the YELLOW PENCIL ICON to enter the PowerSlides editor.

In the space indicated (red arrow) on the following page, enter the required delay for

this individual slide.

Note: If some slides contain InterActors requiring time for a user response, the master

delay under Showroom Configuration may be set at 0, and each slide can have a

custom delay set under the PowerSlides editor. This enables a setup in which

interactive slides require a visitor to provide an onscreen response, and then click the

forward arrow to resume automatic advance for slides that follow.

Page 7: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 7

Background Music:

Any Showroom can be set up to play music as a background to a slide show. The music

becomes part of the Showroom, and is not embedded in any presentations. This permits users

to change presentations while using the same background music until the music needs to be

changed or muted. Users can select MP3 music files to be played in a Showroom immediately

after uploading.

As illustrated on the following page, Showroom setup also provides control settings to

optimize background music usage.

To setup background music:

1. Browse and select an MP3 file with background music.

2. Enter a percentage number for the desired music volume. Select and test a level

appropriate to any voice narration levels embedded in the presentation. A typical

music level to be compatible with narrated voice is approximately 50 percent.

3. Enter a number of times that the uploaded music is to be repeated in

BACKGROUND SOUND LOOPS. This is typically the number of repetitions required

to ensure that music is present for the duration of an auto-play presentation.

However, interactive presentations that may require an indeterminate time span

may set music to repeat indefinitely. In this situation, set BACKGROUND LOOPS to

999 so that music will continue as long as Showroom remains open.

4. Click UPDATE ROOM DATA

Page 8: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 8

Search Engine Optimization (SEO):

Users can set the Showroom to be scanned and indexed by search engines like Google, Yahoo

and MSN.

As illustrated on the following page, ROOM SETUP/ADVANCED provides for entry of

information to be picked up by these search engines, including keywords, descriptions and

descriptions.

Users can enter keywords—either individual words, or multi-word phrases—that are likely to

be searched and uniquely associated with the Short Description and Long Description that

follow. The Short Description of up to 250 characters may comprise the opening words listed

by search engines. The Long Description can state the substance of the presentation and

helps search engine software to calculate a score that determines the listing level to be

assigned.

Web site Embedding for Showrooms:

Showrooms may be embedded on company Web sites, as well as public sites like MySpace,

Facebook, etc. In this kind of operation, the Showroom player becomes an element of the site,

while the actual slides are linked transparently from the user's PresenterNet online library.

Page 9: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 9

Following is the two-step process for embedding the Showroom player on any Web site.

1. From ROOM SETUP/SHOWROOM CONFIGURATION/ADVANCED, select a size that

will fit appropriately on the target Web page. PresenterNet provides buttons to

select one of four standard sizes. It's also possible to create a custom size, though

it must maintain the standard aspect ratio (height-width proportion).

2. Click SELECT ALL TEXT, copy and paste as required by the target Web page. The

text provided in this area will point back to link to the PresenterNet library.

Users add voice narration to their slides in PowerPoint, before uploading. To ensure effective

results, voice narrated slides must meet two important criteria.

• Voice files must be EMBEDDED not linked from an external file location. PowerPoint

may place audio files to be linked externally unless users uncheck the setting that links

them.

• Voice narration must be recorded so that each segment is fully contained in an

individual slide. This means that the speaker must press the ESC (escape) key after

completing the speech portion of each slide.

PowerPoint varies slightly according to the version used. The following instructions are for the

most commonly used version.

1. In PowerPoint, go to SLIDE SHOW and select RECORD NARRATION.

2. Set the audio quality to RADIO QUALITY or ADVANCED. (Note RADIO QUALITY will

produce smaller, more efficient slides.)

Voice Narration for PowerPoint Slides

Page 10: The Showroom Setup Guide - PresenterNet · © 2008 PresenterNet 2 On-Demand Showroom Setup Guide Basic Setup 3 Advanced Setup 4 Login Screen and Notification Email 4 Auto-Play and

© 2008 PresenterNet 10

3. Leave the LINK NARRATIONS box unchecked. (Note unchecked box with red

underline in the preceding graphic.)

4. Click OK and speak into the microphone to record narration for the first slide.

5. Press Esc (escape) after you finish the narration for the selected slide.

6. Repeat steps 4 and 5 for each slide.

7. PowerPoint slides with embedded voice will be very large. PresenterNet will

compress them for efficient playback. However, we recommend that you limit the

voice narration to 1-2 minutes per slide to ensure that you do not violate limits of

PowerPoint files before we compress them.

8. After the slide is converted and uploaded into your online PresenterNet library,

select it as your Showroom presentation. Go to the ROOM SETUP tab, and change

the presentation in the dropdown box under SHOWROOM CONFIGURATION.

9. Save the room changes.

Additional tips:

• You have the option in your Showroom of having slides advanced by the viewer

clicking the advance arrow, or automatic advance after a preset delay. If you do not set

the delay, it’s a good practice to tell the viewer to click the advance arrow.

• To set a Showroom for auto advance, go to ROOM SETUP, click the plus ( + ) sign for

ADVANCED settings and set the delay to any number of seconds greater than zero, as

indicated in the first attached picture. If there are no embedded narrations, a

consistent delay time (e.g. 10 seconds) may leave enough time for the viewer to read

and understand the slide. This varies depending on the expected audience and the

amount of information on the longest slides.

����� For additional help on using PresenterNet, please send email to [email protected] or

call us at 949.309.2408 Ext 1.