the seap process in practical steps steps … · • an online seap template (including the results...

THE SEAP PROCESS IN PRACTICAL THE SEAP PROCESS IN PRACTICAL STEPS STEPS –– WHERE TO START AND WHERE TO START AND

WHAT TO CONSIDERWHAT TO CONSIDERWHAT TO CONSIDERWHAT TO CONSIDER

Marco Devetta, Sogesca s.r.l.

Contract N°: IEE/10/389/SI2.592806 / duration: 36 months, start June 2011

ppt updated: 13 September 2012

• The requirements of the CoM

• Planning the process: a possible (?) timeline

• 10 Steps and hints

Contents

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• 10 Steps and hints

• DO’s and DON’Ts

• Contact

In support of:

Signatories of the Covenant of Mayors (CoM) commit to…

• Prepare a baseline CO2 emission inventory

• Submit a Sustainable Energy Action Plan (SEAP) with actions to

reduce emissions by at least 20% by 2020 in the areas of activity

relevant to their mandates

The Covenant of Mayors!

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relevant to their mandates

• Adapt city structures with allocation of human and financial

resources

• Mobilise civil society to participate in the development of the

SEAP

• Organise Energy Days or City Covenant Days

And…

a SEAP should be submitted within 1 YEAR after the formal

signature of the Covenant (date of City Council’s approval is

relevant!)

The Covenant of Mayors!

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And…

an implementation report with MONITORING of the actions

has to be submitted EVERY SECOND YEAR after the

submission of the SEAP

is a document that includes…

• a Baseline Emission Inventory in the Municipal territory

• a clear vision of the sectors with the highest potentials for

emissions reduction

A Sustainable Energy Action Plan

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emissions reduction

• a set of actions to reach and go beyond the 20% CO2

reduction targets

• allocated staff capacity

• foreseen financing sources

should always…

• have strong political support

• involve as many relevant Municipal departments as

A successful SEAP

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• involve as many relevant Municipal departments as

possible

• give opportunity to local stakeholders to take active part in

the development process

• be approached and planned as a process

A possible (?) timeline

1 2 3 4 5 6 7 8 9 10 11 12 13+

Council’s decision

Internal

organisation

Involvement of

stakeholders

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stakeholders

BEI

Overall strategy

SEAP & resource

planning

Council’s approval

Implementation

1a. Decision to develop a SEAP and signing of the Covenant of

Mayors – Council’s decision

• This is a political decision. Since the SEAP will need to be

approved by the Municipal Council, it is envisaged to

10 Steps & Hints

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approved by the Municipal Council, it is envisaged to

obtain its political support from the very beginning.

• The technical work could (should?) start even before the

signing of the Covenant.

1b. Decision to develop a SEAP and signing of the Covenant of

Mayors – Council’s decision

10 Steps & Hints

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• Check out the CoM website for details on the procedure

and the related events

2. Adaptation of Municipal structures

• A clear management structure is necessary. Responsibilities

should be clear and should involve both the political as well

as the technical side.

• The management structure should include people and

10 Steps & Hints

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• The management structure should include people and

responsibilities from different sectors and departments:

energy and environmental departments, public works office,

budget office, Local Agenda 21 office, PR office, etc.

• Where necessary, technical staff training should be taken

under consideration, as well as the cooperation with

external experts (consultant, energy agency, university, etc.)

3. Involvement of Stakeholders

• Information of stakeholders and of the citizenship should

last throughout the SEAP development process.

Launching and closing events should be organised.

10 Steps & Hints

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Launching and closing events should be organised.

• Local stakeholders should also be involved in the decision-

making processes through workshops, forums, etc.

• More details in following presentations……..

4. Development of a Baseline Emissions Inventory

• This step represents the assessment of the current

situation in the Municipal territory with reference to CO2

and other GHGs emissions.

10 Steps & Hints

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and other GHGs emissions.

• This activity should also involve stakeholders, at least with

an information purpose.

• Please, check out the CoM guidelines + the Covenant

CapaCITY specific training module…

5. Development of an overall strategy and a vision towards

2020 and beyond

• This political long-term commitment requires cooperation

with the technical staff in order to understand better the

10 Steps & Hints

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with the technical staff in order to understand better the

current starting point.

• It is important to remember that a SEAP is an action

planning tool and its main goal is to reduce emissions.

• This phase should also benefit from the participation of

local stakeholders.

6a. Development of the action plan

• Coherently with the overall strategy, vision and agreed

objectives and targets, the LG, in cooperation with the local

stakeholders develops a list of actions aimed at the

reduction of CO2 emissions.

10 Steps & Hints

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reduction of CO2 emissions.

• The actions should cover a number of sectors and should

involve both the public as well as the private sector.

• Stakeholders should actively participate in the process and

take responsibility for part of the foreseen actions.

• Please, check out the CoM guidelines + the Covenant

CapaCITY specific training modules…

6b. Resource planning

• Each action should include an estimation of human and

financial resources necessary to reach the expected

results.

10 Steps & Hints

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results.

• Part of the planning should be done by the Local

Government

• Local stakeholders should be encouraged to take financial

responsibility for the actions promoted by themselves.

6c. Finalisation of the SEAP document in national language

• Google ‘Energy for Mayors Toolbox’ to find inspiration

with already finalised SEAPs… or wait for next

presentations

10 Steps & Hints

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presentations

7. SEAP political approval by the Municipal Council (or

equivalent body)

8. SEAP submission to the Covenant of Mayors

• The SEAP can be submitted to the CoM office in national

language via the CoM web site.

10 Steps & Hints

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• An online SEAP template (including the results of the

Baseline Emissions Inventory and a summary of the key

elements) should also be filled in English

• The Joint Research Centre of the Europea Commission in

Ispra (Italy) analyses the SEAP and provides feedback

9. SEAP implementation

• A good SEAP implementation is the result of good financial

planning and correct human resources allocation.

10 Steps & Hints

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planning and correct human resources allocation.

• Technical implementation should be integrated by internal

and external communication (stakeholders and the

citizenship should be kept informed) and monitoring of

progress and of energy/CO2 savings.

10. Monitoring and reporting

• Technical staff should keep constantly updated the results

of the implementation of the SEAP.

10 Steps & Hints

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• The Covenant of Mayors requires a monitoring report every

second year after the submission of the SEAP.

• CoM monitoring template and guidelines to be published in

2013...

10. Monitoring and reporting

• If not yet in place, improving regular activities in the

Municipality/Departments (ie. better registration and filing

of building applications / energy bills, etc.; better

10 Steps & Hints

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of building applications / energy bills, etc.; better

monitoring of administrative activities) will make

monitoring actions much easier.

• Reaching a 20% emissions reduction means obtaining an

average of almost 3% of reduction every year!

The Politician…

Introducing our SEAP mates…

The Technician…

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• Little time

• Decision making responsibilities

• No technical skills/knowledge (?)

• More time (?)

• No decision making responsibilities

• Technical skills/knowledge

DO’s and DON’Ts – Politician…

Do it for your community in a long-term perspective

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Don't just think you will get EU money after you have submitted

your LG's SEAP to the Covenant of Mayors


Sign the Covenant of Mayors only when you are ready to start

working

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Don't think 12 months is a long time to develop a SEAP


Involve your colleagues-administrators from other sectors and

departments / make sure that administrators from the

Environmental-Energy-Public Works-Budget departments are

informed and involved

Do it from the very beginning

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Do it from the very beginning

Don't make your LG's SEAP the work of just one department


Evaluate the opportunity to involve external expertise

(consultants, university, energy agency, supporting structures,

etc.)

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Don't underestimate the workload necessary to develop a SEAP


Be skeptical about the possibility to reach a 20% GHG

emissions reduction

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Don't think it's impossible to reach the 20-20 targets in your

Municipality


Involve your community and stakeholders in the planning

phase of your LG's SEAP

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Don't focus only on what your Municipality can do with its own

resources


Cash the visibility opportunity, you deserve it

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Don't make the SEAP just a visibility tool


Look for EU funding opportunities while developing your SEAP

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Don't think it will be easy to apply for EU funding opportunities


Spend time on financial planning. A successful implementation

and monitoring phase depends on a sound financial basis

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Use the opportunity to implement policy changes that are

mandatory anyway


Use the opportunity to improve regular activities in your

Municipality/Departments (ie. Improve registration and filing of

building applications / energy bills, etc.; improve monitoring of

administrative activities)

This will improve your everyday activities and will make

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This will improve your everyday activities and will make

monitoring activities easier

Don't make your LG's SEAP a one-time activity just because it's

mandatory to join the CoM


Motivate your technicians, administrators/planners. They are

planning their future work as well

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Don’t …… ????

DO’s and DON’Ts – Technician…

Remember that the development of a SEAP is just the

beginning of your work

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Don't underestimate the influence of the quality of a SEAP on

the quality of your future work


Make sure to have the political approval of your decision-

makers from the very beginning and till the approval phase

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Don’t act on your own, you will go nowhere


Be prepared to work with an external consultant (private one,

energy agency, university, .....)

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Don’t rely only on your consultants.

They don’t know your Municipality as well as you do


Keep in mind other technical initiatives and look for maximum

integration.

Use the SEAP to bring them all together

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Don't forget to include in the SEAP all on going and ready-to-

start activities that have already been planned


Start planning monitoring activities from the very beginning

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Keep in mind EU funding opportunities while planning your

SEAP. Ask your colleagues from the EU department/your

consultants/your Supporting Structure


Use the opportunity to propose policy/technical changes that

are mandatory anyway

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Don't underestimate the opportunity you have to qualify your

work


Use the opportunity to improve your regular activities (ie.

Improve registration and filing of building applications / energy

bills, etc.; improve monitoring of administrative activities

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Don't think your LG's SEAP as a one-time, useless effort to be

done just because your decision-makers want to join the CoM


Use the visibility and political leverage of your administrators

to get what you need

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Don’t forget that a SEAP is a PROCESS …

Marco Devetta

Sogesca s.r.l.

Via Pitagora 11a

35136 Rubano (Padova)

Contact

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35136 Rubano (Padova)

Italy

Phone: +39-049/8592143

E-mail: [email protected]

Website: www.sogesca.itDiscalimer: The sole responsibility for the

content of this presentation lies with the

authors. It does not necessarily reflect the

opinion of the European Union. Neither the

EACI nor the European Commission are

responsible for any use that may be made of

the information contained therein..

the seap process in practical steps steps … · • an online seap template (including the results...

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