the rise of team collaboration spaces€¦ · steelcase products regard™ modular room lounge...
TRANSCRIPT
© Polycom, Inc. All rights reserved.
The Rise of Team Collaboration SpacesMarty Sexton, Sr. Product Marketing Manager
© Polycom, Inc. All rights reserved. 2
The past, the present and the future are really one:
they are today.
Harriet Beecher Stowe
© Polycom, Inc. All rights reserved. 3
• History (Educational, Organizational, and Social)
• Trends
• Team collaboration spaces
• Technology
• Best practices
• Customer examples
• Resources
• Q&A
Agenda
© Polycom, Inc. All rights reserved. 4
• Socratic Method / Circle
− Developed by Socrates
− Debate forum of cooperative
stimulating critical thinking
− Participants arranged in a circular
pattern
− Secondary rows captured
observations
• Traits
− Encouraged collaborative and critical
thought processes
Examples of Our Collaborative History - Educational
© Polycom, Inc. All rights reserved. 5
Examples of Our Collaborative History - Organizational
• Organizational Examples
− Knights of the Round Table
− Tribal leader gatherings
− Global leader summits
− Businesses of all shapes and sizes
• Traits
− Limited hierarchical influence
− Equal voice at the gathering
− Continuous eye contact
− Easily heard from any seat
© Polycom, Inc. All rights reserved. 6
Examples of Our Collaborative History - Social
• Examples
− Family meals
− Cocktail parties
− Coffee breaks
− Lounging
• Traits
− Comfortable
− Connected
− Understood
− Relaxed
© Polycom, Inc. All rights reserved. 7
• People
− Empowered with choice, employees make
their workplace their own
− By 2020, 50.4M people will work from a home
office at least once a week4
− “As group-based work becomes the norm, and
companies assemble networks of partners, a
singular output emerges.”2
Collaborative Workplace Trends
© Polycom, Inc. All rights reserved. 8
• Places
− Little or no assigned seating / offices
− Low or no cube walls
− Flexible layouts
− Clean and colorful
− Organic in some cases, industrial in others
− Tight control on real estate assets
• Technology
− BYOD, Bing Your Own Device / Apps
− Residential, hospitality, and consumerization continues to influence enterprise / organization
− “Internet of things” expectations (Smart home, smart car, dumb office?)
Collaborative Workplace Trends
© Polycom, Inc. All rights reserved. 9
Live team collaboration is critical to all facets of organizational success
− Ensures buy-in of all stakeholders
− Delivers creative solutions to complex problems
− Fosters teamwork culture
− Drives individual, company brand and differentiation
− Attract and retain top talent
Collaborative Spaces - Why do they matter?
82% of knowledge workers feel they need to
partner with others throughout the day to get
work done1
- Steelcase research, 2015
© Polycom, Inc. All rights reserved. 10
Collaboration – Technological Impact
• Normal collaborative workflow
1. In-person
2. Add audio conferencing
3. Add visual data / images
4. Add remote persons over two-way video
• How do people work differently in
traditional meetings?
• Where does technology fail to add
collaborative value in the traditional
room?
Without technology
With technology
© Polycom, Inc. All rights reserved. 11
• Scheduled
• Controlled
• Presentation-focused
• Formal
• Confortable for 1-2 hours
• Media display(s) at end of
table
Collaborative workspaces have different needs for physical space,
comfort, eye-contact, user interface, and content.
• Ad Hoc
• Loosely controlled
• Collaboration-focused
• Informal
• Comfortable for several hours
• Multiple content displays and
whiteboards
Presentation-Focused Room Collaboration Room
Traditional Room vs. Collaborative Workspaces
© Polycom, Inc. All rights reserved. 12
The FIRST visual collaboration
solution purpose-built to put people
at the center of collaboration,
enabling teams to meet in a circle to
brainstorm, ideate and solve your
most challenging problems
RealPresence® Centro™
© Polycom, Inc. All rights reserved. 13
Centro, how do you do, the things that you do so well?
4
Number Feature Description
1 360º CameraNever worry if you are being seen with 360º coverage –
sitting or standing
2 MicrophonesIntegrated microphones pick up even the most subtle
voices
3 Touch DisplayControl the integrated system with a simple touch,
including annotation on content
4 BrainsDecades of video conferencing expertise rolled into a
beautiful design
5 LEDSubtle lighting telling the system status – asleep
(yellow), ready (blue), green (in a call), and red (muted)
6 ClockGlance down at any one of the corners to stay on time
and on task
7 USBCharge your personal device or access a thumb drive
to share content with a touch
8 CastersRoll Centro around the flexible workspace or
multipurpose room5
6
7
8
1
2
3
© Polycom, Inc. All rights reserved. 14
Any organization that needs to empower working groups with a
highly collaborative experience that puts a focus on human-
interaction, participation, and work product.
Small Team Large Group Training / EducationMedium-Sized Working Group
Workspaces should flex to provide a variety of spaces and destinations for workers to inhabit that
promote movement throughout the day3
© Polycom, Inc. All rights reserved. 15
Environment Details – Extra Small
Area 144 ft2
Footprint 12’ x 12’, 3.65m x 3.65m
Participants Up to 4 persons
Use cases Healthcare, designers, product development,
manufacturers, pharmaceutical
Content Wired & Wireless content sharing on optional
displays
Steelcase
Products
Millbrae Lifestyle sofa, seat, and benches
Polycom
Products
RealPresence Centro
© Polycom, Inc. All rights reserved. 16
Environment Details – Small
Area 180 – 225 ft2
Footprint 12’ x 15’ – 15’ x 15’, 3.65m x 4.57m –
4.57x4.57
Participants 6 – 8 persons
Use cases Client servicing in legal, financial services,
consulting, healthcare, energy
Content Wired & Wireless content sharing
on Centro display
Steelcase
Products
Regard™ modular room lounge system, i2i®
collaborative office chair, Campfire™ personal
table, Sebastopol™ table, Milbrea Couch
Polycom
Products
Polycom RealPresence Centro
© Polycom, Inc. All rights reserved. 17
Environment Details - Medium
Area 400 ft2
Footprint 20' × 20'
Participants 8 – 10 persons
Use cases Government agencies, Healthcare, Creative
agencies, legal
Content Wired & Wireless content sharing
on wall-mounted/standing display
Steelcase
Products
Milbrae™ lounge, SW_1® chair, Sebastopol™
table, Free Stand personal table, Bob Seating,
Leap Lounge, CH468 Occulus Chair
Polycom
Products
RealPresence Centro, Content display,
RealPresence Touch
© Polycom, Inc. All rights reserved. 18
Environment Details – Large
Area 576 ft2
Footprint 24’ x 24’
Participants 12 – 16 persons
Use cases Training, Education, Multi-disciplinary meetings
Content Wired & Wireless content sharing
Optional wall-mounted/standing display
Steelcase
Products
Groupworks® table, QiVi® office chair, Node
with ShareSurface, Gesture
Polycom
Products
RealPresence Centro, additional content
display, ceiling microphones, SoundStructure,
RealPresence Touch
© Polycom, Inc. All rights reserved. 19
Environment Details – Open and Flexible
Area 120 – 400 ft2
Footprint 12’ x 12’ – 20’ x 20’
Participants 4 - 12 persons
Use cases Flexible space utilization, bull-pen areas, open
spaces
Content Wireless content sharing to wall-
mounted/standing display
Steelcase
Products
Campfire™, i2i® collaborative office chair, Free
Stand personal table
Polycom
Products
RealPresence Centro, Ceiling microphones,
optional secondary Content display
© Polycom, Inc. All rights reserved. 20
• Location
− Room will provide maximum focused application
− Open can be used for lounge-like culture
• Seating/tables
− No closer than 4 feet from display
− Ensure tables are no more than 18-24” in depth
when configuring in a educational setting
• Lighting
− Well lit with minimal spotlights pointing down
− Backlight should be kept to a minimum but if
unavoidable, adjust within Centro web interface
Collaborative Space – Video Best Practices
• Audio
− In open environment, leverage Polycom Acoustic
Fence™ technology to limit distractions into the session
− In large room, integrate Polycom SoundStructure to
reinforce volume
• Displays
− Optional display connected to RealPresence Centro for Content-focused use cases
− Touch enable allows annotation
− Can be duplicated for north, south, east, west orientation around room
− Optional Polycom Touch panel can be added
• Power/Network
− Brought to center of room for Centro
− Extended to seating for laptops
© Polycom, Inc. All rights reserved. 21
Customer Examples
Vertical Need Solution Impact
Financial
Wanted to video-enable more open creative team spaces
for software development and regular team sessions.
Added 2 RealPresence Centro units into the
in-house coffee shop as a test. Results
were positive and so other units are on
order to add to the current creative spaces.
Legal
Desire was to outfit 3 training and education rooms with
video.
Selected RealPresence Centro for many
reasons but it flexibility within the space was
very attractive.
Consulting
Wanted to outfit a larger design review space with video
and digital whiteboards
Installed RealPresence Centro in the area
adjacent to the digital boards.
Software Development
Needed better performance from global development
teams when it came to Agile process
Deployed units to 3 development offices.
Early indications are that the teams are
more engaged and on task.
Higher Education
Augment a successful deployment of Immersive
Telepresence. The current space restrictions were such
that a full immersive studio was not possible
RealPresence Centro was placed into a
smaller room where it supports up to 8
participants.
© Polycom, Inc. All rights reserved. 22
• Polycom Collateral
− RealPresence Centro Use Case Idea Book (LINK)
− Solution Brochure (LINK)
− Data Sheet (LINK)
− Innovators spotlight (LINK)
− Out-of-Box Setup (LINK)
− Room Preparation Guide (LINK)
• Revolution of the collaborative space articles and blogs
− Steelcase - Engagement and the Global Workplace1 (LINK)
− Knoll - Immersive Planning, From Research to Realization: An Experience-based Workplace2 (LINK)
− Fast Company, The Future of Work, 8 Top Office Design Trends3 (LINK)
Resources
Join Polycom experts for one of our many sessions:
• Complete Collaboration with Polycom and Office 365: a Partnership Overview
• Best practices in Building a Collaboration Strategy: a Conversation with Polycom and Microsoft
• How to Prepare for the Cultural Evolution of Video: Strategies for Success and a Live Customer Example
• Technology Deep Dive into Polycom Voice and Video for Office 365
Theater sessions will be held in the Polycom meeting room B403 (Building B, Level 4, Room 403). Please note, you can take an elevator or escalator directly from the expo floor on level 1, up to level 4.
Attending Microsoft Ignite? See how Polycom and Microsoft joint solutions can transform collaboration across your organization.
Sign-up for your personal tour at Booth 1624.
To sign up email: [email protected]
© Polycom, Inc. All rights reserved. 24
Thank You