the presentation will begin at 12pm est · 2016-10-11 · meetings: from blah to ah-hah! imagine...

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Hélène Egan Voilà Coaching Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role, what is expected of them, and contributes to the meeting. In this presentation, you will learn: - Types of meetings, and how to determine which to hold, and when - How to successfully invite the right people to your meeting - Tips for keeping the attendees engaged. The Presentation Will Begin At 12PM EST

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Page 1: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Hélène Egan Voilà Coaching

Meetings: From Blah to Ah-Hah!

Imagine attending meetings that have a specific purpose, where each attendee knows their role, what is expected of them, and contributes to the meeting.

In this presentation, you will learn:

- Types of meetings, and how to determine which to hold, and when- How to successfully invite the right people to your meeting- Tips for keeping the attendees engaged.

The Presentation Will Begin At 12PM EST

Page 2: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Meetings : From Blah to Aha!

Hélène Egan

Page 3: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

How many hours have you spent in meetings in the past month?

A: 1-4B: 5-10C: 11-20D: about a whole week’s worth of time...

Page 4: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

What resonated with you today?

3 keys to MeaningfulMeetings

What resonated with you today?

Page 5: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Purpose

TypeMeaningful Meeting

Engagement

Page 6: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Purpose•4 W’s

•+ 1 W

TypeMeaningful Meeting

Engagement

Page 7: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Purpose of the meeting = 4 W’s

Why?

What’s in it for me?

What’s expected of me?

When will it be over?

Page 8: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

The Purpose determines the WHO?

If there is no reason for a person to be there, don’t invite them to the meeting!!!

Page 9: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Purpose•4 W’s

•+ 1 W

Type•duration

•frequencyMeaningful Meeting

Engagement

Page 10: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,
Page 11: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,
Page 12: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Types of meetings

Short Duration of meeting Long

Less

Fr

equ

ency

of

mee

tin

g

M

ore

HUDDLE

TACTICAL

STRATEGIC PLANNING

Page 13: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Types of meetings

Short Duration of meeting Long

Less

Fr

equ

ency

of

mee

tin

g

M

ore

HUDDLE

TACTICAL

STRATEGIC PLANNING

Short : 5-10 minutesFrequency: daily Check-inTouch baseAnswer a questionShare some news

Page 14: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Types of meetings

Short Duration of meeting Long

Less

Fr

equ

ency

of

mee

tin

g

M

ore

HUDDLE

TACTICAL

STRATEGIC PLANNING

weekly team meetingsmonthly check-insexecution of a planActivities review

Page 15: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Types of meetings

Short Duration of meeting Long

Less

Fr

equ

ency

of

mee

tin

g

M

ore

HUDDLE

TACTICAL

STRATEGIC PLANNING

bigger picture decisionsLong term planningAssigning of roles and responsibilitiesVision for the time ahead

Page 16: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Purpose•4 W’s

•+ 1 W

Type•Duration

•Frequency

•A B C D E F

Meaningful Meeting

Engagement

Page 17: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Engagement

Page 18: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

• Agenda

• Bother to Prepare!

Page 19: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Meeting Tool

Date:

Attendees:

Topic

Presented by Action Item Due Date

Next meeting date:

Page 20: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

• Agenda

• Bother to Prepare!

• Contributions

• Delivery

• Emotion

• Fun

Page 21: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Purpose•4 W’s

•+ 1 W

Type•Duration

•Frequency

•A B C D E F

Meaningful Meeting

Engagement

Page 22: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Congratulations on your commitment to create Meaningful Meetings!!

Page 23: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Hélène Egan

www.voilacoaching.com

Page 24: The Presentation Will Begin At 12PM EST · 2016-10-11 · Meetings: From Blah to Ah-Hah! Imagine attending meetings that have a specific purpose, where each attendee knows their role,

Join Us For Lunch Every Tuesday At 12PM!

Phone: 1.877.581.3942Email: [email protected]: @ThoughtRockers

www.ThoughtRock.net