“the power of hometowns” - sumasuma.org/img/uploads/convention/2018_suma_convention...“the...

Contact | Brenda Zimmerman, Special Events Consultant | [email protected] | 306-525-4383

2018 SUMA Convention Sponsorship Opportunities

“The Power of Hometowns”

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February 4 - 7, 2018 ~ Evraz Place, Regina, SK

The Saskatchewan Urban Municipalities Association is the voice of Saskatchewan’s hometowns.

Convention 2017

mailto:[email protected]



Diamond Level Opportunities Diamond Level

Benefits

Sponsor name included

in all pre convention

publications.

Logo on all tent cards

and in convention

handbook.

PowerPoint logo

presentation in main

hall.

Verbal

acknowledgement

at the event.

Acknowledgment in the

SUMA post convention

issue of the Urban

Voice.

Two complimentary

convention registration

fees.

Two tickets to the

Welcome Reception on

Sunday, February 4,

2018.

Two tickets to the

President’s Reception

and Banquet on

Tuesday, February 6,

2018.

Receive a 10% discount

on a camera ready

advertisement in the

convention handbook.

Keynote Address - February 6, 2018 Call for Details Added Benefits:

Opportunity to introduce the keynote speaker.

Corporate presence at the address with reserved table provided.

Corporate logo on event signage.

Tradeshow Sponsor - February 5-6, 2018 $6,000 The opportunity to highlight your company to approximately 1200+ delegates and municipal

employees that visit the tradeshow.

Added Benefits:

Complimentary tradeshow booth.

Corporate logo displayed on tradeshow signage.

Welcome Reception - February 4, 2018 $6,000 This event will provide a warm welcome to visiting delegates, exhibitors, and sponsors. Live

entertainment, drinks, and appetizers will be enjoyed.

Added Benefits:

Opportunity to address the delegates at the event.

Corporate presence at the event.

Corporate logo on event tickets and signage.

Convention Handbook $6,000 The handbook is the official delegate tool for convention and is a resource that the

delegates refer to during and after convention.

Added Benefits:

Corporate logo on the front cover of the handbook.

President’s Banquet - February 6, 2018 $6,000 The President’s Banquet features the long-service awards ceremony and entertainment.

Over 1,000 people attend the banquet including cabinet ministers, delegates and partners.

Added Benefits:


Corporate logo on event tickets and signage.

Official Opening - February 5, 2018 $6,000 The ceremonial official opening will launch the 113

th Annual SUMA Convention.

Added Benefits:

Opportunity to address the delegates.

A company representative will be piped in as a head table guest.





Platinum Level

Benefits

Logo on tent cards

and in convention

handbook.

PowerPoint logo

presentation in

main hall.

Verbal

acknowledgement

at the event.

Acknowledgment

in the SUMA post

convention issue

of the Urban

Voice.

Two tickets to the

Welcome

Reception on

Sunday, February

4, 2018.

Two tickets to the

President’s

Reception and

Banquet on

Tuesday,

February 6, 2018

Receive a 10%

discount on a

camera ready

advertisement in

the convention

handbook.

Delegate Lunch $5,000 per lunch Delegate lunches occur on February 5 and 6, 2018.

Added Benefits:



Opportunity to have image based PowerPoint presentation for the duration of the lunch.

Banquet Wine - February 6, 2018 $5,000 Wine will be placed on all tables with a refill tag attached to each bottle.

Added Benefits:

Corporate logo on the tags attached to all wine bottles.

Corporate logo in the awards program.

Corporate logo on the event signage.

Internet - February 4-7, 2018 $5,000 Wireless internet is available to all of our delegates during the SUMA Convention. A Wi-Fi

password will be provided.

Added Benefits:

Corporate logo will appear on the homepage when the delegates use the Wi-Fi signal provided.

Hospitality Night - February 5, 2018 $5,000 A night that allows SUMA Board of Directors, special guests, delegates, and tradeshow

participants a chance to network in a casual atmosphere.

Added Benefits:



Event to appear in the convention handbook.

Invitation in delegate bags.

Delegate Breakfast $4,000 per breakfast Delegate breakfasts occur on February 5 and 6, 2018.

Added Benefits:


One corporate logo on napkins served with breakfast.

Registration Desk - February 4-7, 2018 $4,000 The convention registration desk is a central hub for all delegates to register, gather materials,

and find information.

Added Benefits:

Opportunity to have a presence at the registration desk.

Corporate logo prominently displayed at registration desk.

Platinum Level Opportunities




Gold Level Opportunities Gold Level

Benefits

Logo on tent cards and

in convention handbook.

PowerPoint logo

presentation in main hall.

Verbal acknowledgement

at the event.

Acknowledgment in the

SUMA post convention

issue of the Urban Voice.

Two tickets to the

Welcome Reception on

Sunday, February 4,

2018.

Two tickets to the

President’s Reception

and Banquet on

Tuesday, February 6,

2018

Receive a 10% discount

on a camera ready

advertisement in the

convention handbook.

Banquet Entertainment - February 6, 2018 $3,500 Throughout the banquet evening various forms of entertainment will be organized.

Added Benefits:

Opportunity to introduce the entertainment.



Delegate Convention Bag $3,500

The convention bag is received at the time of registration and holds the convention

handbook and many other important papers for the delegates. Limited to a maximum of

three sponsors.

Added Benefits:

Corporate logo will be prominently displayed on the front of the convention bags.

Trip for Two - Awarded February 4, 2018 $3,000

The trip will include a travel voucher plus spending money.

Added Benefits:


Opportunity to make the draw and announce the winner.


Award Recipient and Special Guest Reception $3,000

On Tuesday, February 6, 2018 dignitaries, the SUMA Board of directors, award recipients,

and sponsors are invited to a reception prior to the President’s Banquet.

Added Benefits:

Opportunity to address the special guests at the event.

Corporate presence at the reception.


Registration System - Opens November 3, 2017 $3,000

The registration system is used by all city managers, Chief Administrative Officers (CAOs)

and administrators who register their municipalities for the 2018 SUMA Convention. This

consists of approximately 450 member municipalities.

Added Benefits:

Corporate logo will appear on the registration page.

Acknowledgement of the sponsorship in all registration communications.




Silver Level Opportunities Silver Level

Benefits

Logo on tent cards

and in convention

handbook.

PowerPoint logo

presentation in

main hall.

Verbal

acknowledgement

at the event.

Acknowledgment

in the SUMA post

convention issue

of the Urban

Voice.

Receive a 10%

discount on a

camera ready

advertisement in

the convention

handbook.

Refreshment Breaks $2,000 per break

Six refreshment break sponsorship opportunities are available.

Added Benefits:


Award’s PowerPoint—February 6, 2018 $2,000

PowerPoint presentation of award recipients played throughout the President’s Banquet.

Added Benefits:

Corporate logo on the PowerPoint presentation that plays throughout the banquet.



Two tickets to the President’s Reception and Banquet.

Delegate Draws $2,000 per draw

There will be two major door prize draws for the delegates to participate in. Each draw will take place

in the main hall and the draws will be made by the participating sponsor during the breaks.

Added Benefits:


Opportunity to make the draw, and announce the winner.

Signage at the draw drum.

Corporate name and logo on the entry form.

Awards Program - February 6, 2018 $2,000

On Tuesday night the President’s Banquet awards program contains all award recipients and is

placed on all tables. The program is designed as a keepsake item to commemorate the tremendous

commitment of service by each of the award recipients.

Added Benefits:

Prominent corporate logo on the cover of the awards program.



President’s Banquet Centerpieces -

February 6, 2018 $2,000

Centrepieces will be purchased by SUMA and displayed on each table at the President’s Banquet.

Added Benefits:







Bronze Level Opportunities Bronze Level

Benefits

Logo on tent cards

and in convention

handbook.

PowerPoint logo

presentation in main

hall.

Verbal

acknowledgement at

the event.

Acknowledgment in

the SUMA post

convention issue of

the Urban Voice.

Receive a 10%

discount on a camera

ready advertisement in

the convention

handbook.

Awards Evening Agenda - February 6, 2018 $1,500

The President’s Banquet agenda lists the evening’s events. The agenda is contained within

the awards program and is placed at each table.

Added Benefits:

Prominent corporate logo on the awards program agenda.



Agenda Card $1,500

The agenda card is a highly visible way of putting your logo in front of the delegates. The

agenda card is 5”X4” in size and each delegate is supplied with one at the time of registration.

They were designed as a reference item for the delegates and they are placed in the name

badges for quick access.

Added Benefits:

Corporate logo will be prominently displayed on approximately 1,200 agenda cards.

Education Sessions $1,000 per session

Six education sessions which are repeated in the second half of the afternoon are planned for

February 4, 2018 and three education sessions are planned for February 5, 2018. Topics are

still being confirmed.

Added Benefits:

Opportunity to introduce the speakers.

Corporate logo on session signage.

Breakout Sessions $1,000 per session

Breakout sessions are topics of interest to a specific sector group (cities, towns, and villages).

Three sessions are offered on February 6, 2018. Topics are still being confirmed.

Added Benefits:

Opportunity to introduce the speakers.

Corporate logo on session signage.

Pens for Delegate Bags

$500 if pens printed and supplied by the sponsor.

$1,500 if pens are printed and supplied by SUMA.

Added Benefits:

Corporate logo on pens distributed to approximately 1,200 delegates.




Other Opportunities

General Sponsor

In exchange for your generous support, we are pleased to

provide the following are of recognition:

Company name on tent cards and in convention handbook.

PowerPoint logo presentation in main hall.

Acknowledgement in the SUMA post convention issue of

the Urban Voice.

Receive a 10% discount on a camera ready advertisement

in the convention handbook.

Sponsorships are applied to the general funding for

the convention. Several sponsors may be recognized

together for funding a specific event.

In-Kind Sponsors

Sponsors may wish to donate in-kind products or services.

Benefits would be determined by the monetary value of the

in-kind sponsorship and will be considered at all levels of

sponsorship.

If you are interested in sponsoring the

2018 SUMA Convention please contact:

Brenda Zimmerman

Sponsorship Coordinator

Phone: 306-525-4383

Fax: 306-525-3727

Email: [email protected]


2018 SUMA Convention Sponsorship Form

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February 4-7, 2018


A CONTACT INFORMATION

Name of Organization:

Contact Person: Title:

Address:

City: Postal Code:

Telephone: Email:

I have provided my email address so SUMA can send convention and tradeshow news, updates, and promotions. I can unsubscribe or change my preferences at any time. If I have questions or concerns I can contact Brenda Zimmerman by phone (306-525-4383), email ([email protected]), on our SUMA website (www.suma.org), or at 200 2222 13th Avenue, Regina, SK. S4P 2M7.

B SPONSORSHIP LEVEL

Please indicate below which sponsorship opportunity you are interested in:

Sponsorship Opportunity:

Sponsorship Level:

Sponsorship Amount: Note: Please send logo in eps format to [email protected]

C PAYMENT INFORMATION

Please make cheque payable to SUMA and mail to:

SUMA 200, 2222 13th Avenue Regina, SK. S4P 3M7

Note: Payment must be received 30 business days prior to the SUMA Convention or your sponsorship will be forfeited.

D HOW TO CONFIRM SPONSORSHIP

To reserve your sponsorship, fill out this form, sign and date below and email it to Brenda Zimmerman ([email protected]). If you have any questions call 306-525-4383.

Note: All applications are subject to review and approval by SUMA. Sponsorship is not confirmed until you receive an email confirmation from SUMA.

SPONSOR SIGNATURE: DATE:

For Office Use Only: Date Received: Date Confirmed: Item Confirmed: Signature:



http://www.suma.org/




2018 SUMA Convention Advertising Opportunities

“Shaping an Urban Saskatchewan”

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February 4 - 7, 2018 ~ Evraz Place, Regina, SK

2018 Convention Handbook Rate Sheet and Insertion Order

The professionally designed and printed convention

handbook is distributed to the 1,000+ convention

delegates comprised of elected officials and

administration from across Saskatchewan.

The Saskatchewan Urban Municipalities Association is the voice of Saskatchewan's hometowns.


2018 Convention Handbook Rate Sheet & Insertion Order

PUBLICATION INFORMATION The handbook is distributed to the 1000+ convention delegates comprised of elected officials and administration from across Saskatchewan. Printed on 60lb opaque with 10pt coated cover, full colour. Page size 8.5” x 11”.

ADVERTISEMENT RATES Rate $1,600$1,500$900$785$475$425$350$175

Size Inside Covers Full Page 2/3 Page 1/2 Page1/3 Page1/4 Page1/6 PageBusiness Card

Sponsor Rate$1,440$1,350$810$706.50$427.50$382.50$315$157.50

ARTWORK DEADLINE January 10, 2018

INSTRUCTIONS_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

Artwork that is not camera ready will be subject to a fee of $30 per hour (minimum one hour).

Ad Size: _________

Rate: $ __________ plus GST

PAYMENT INFORMATION You will be invoiced by SUMA.

ADVERTISING SALES CONTACT Brenda Zimmerman Tel: 306.525.4383

Email:

Date: _____________________________________________________________________________

Contact: ___________________________________________________________________________

Customer Signature: _________________________________________________________________

Company/Agency:____________________________________________________________________

Address:___________________________________________________________________________

City: ______________________ Province: __________________ Postal Code:___________________

Phone: ___________________________Fax: _____________________________________________

Email: _____________________________________________________________________________

[email protected]

ADVERTISEMENT SPECIFICATIONS Advertisements must be submitted electronically to [email protected]. If you have problems with your email server handling the size of files please supply the file on disk to: SUMA, 200 - 2222 13th

Avenue, Regina SK, S4P 3M7, Attn: Brenda Zimmerman. Please supply files in PDF format with all fonts and 300dpi (min.) cmyk images embedded.

SUMA has the right to refuse any advertisement submitted.


2018 Convention Handbook Rate Sheet & Insertion Order

200 – 2222 - 13th Avenue Regina, SK S4P 3M7

ADVERTISING SALES CONTACT Brenda Zimmerman Tel: 306.525.4383 Fax: 306.525.4373 Email: [email protected]


2018 SUMA Convention Tradeshow Opportunities

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Move-in - February 4, 2018

Tradeshow - February 5-6, 2018

Evraz Place, Regina, SK

Founded in 1905, SUMA is the voice of urban Saskatchewan, representing cities, towns, and villages.

2018 Municipal

Marketplace Tradeshow


We require

We require

Additional lunch tickets:

Application Form 2018 SUMA MUNICIPAL MARKETPLACE TRADESHOW

Monday, February 5 – Tuesday, February 6Move-in Sunday, February 4Evraz Place - Regina, SK

Mail your completed space request form and payment to SUMA, #200 – 2222 13th Avenue, Regina, Saskatchewan S4P 3M7. All booths are assigned on a first-paid, first-choice basis. Make cheques payable to Saskatchewan Urban Municipalities Association. Form may be faxed to (306) 525-4373 or emailed to [email protected] and followed up with original registration form and cheque in the mail.

Company Information Enter your Information below as it should appear in the convention handbook. Contact information will be shared with delegates and exhibitors.

Company Name:

Address:

City: Province: Postal Code:

Phone: Cell:

Contact Person: Email:

Website:

Booth Request:

First two booths are $892.50 ($850 + $42.50 GST); each additional booth is $813.75 ($775 + $38.75 GST).

booth(s) at $892.50 each. booth(s) at $813.75 each.

Premium booths $945 each ($900 + $45 GST) (see floor plan)

booth(s) at $945 each.

Booth fee includes: • 10’ wide x 10’ deep booth, draped with 8’ high back walls; 3’ high side walls

• One skirted 6’ table, and two folding chairs

• One electrical outlet provided. IF REQUESTED• Two complimentary lunch tickets per booth per day. IF REQUESTED

Please complete section below prior to returning the registration form:

110W power outlet(s) (WILL NOT BE SUPPLIED IF NOT REQUESTED)

complimentary lunch ticket(s) per day. (2 are included with registration IF REQUESTED)

Monday Lunch: Tuesday Lunch:

Please enter your preferred locations by entering the booth numbers displayed on the floorplans: 1st Choice: 2nd: Choice: 3rd Choice:


www.suma.org

Company’s Product Description for Delegate Handbook: Please provide your company’s product description to be displayed in the delegate handbook. This description can be no more than 250 characters per booth:

Based on a first-paid, first-choice basis, we understand that SUMA may reassign our location if our preferred space is not available. We further agree that SUMA, the Show Management and TCU Place are not responsible for the loss or damage of any exhibit materials. Full refunds, less a $100 administration fee, will be honored on cancellations received on or before November 3, 2017. Refunds will not be issued on cancellationsreceived after that date or on no-shows.

Signature: Date: ***All applications are subject to review and approval by SUMA.***

“the power of hometowns” - sumasuma.org/img/uploads/convention/2018_suma_convention...“the...

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