the petroleum registry of alberta registry information session june 2, 2004

The Petroleum Registry of Alberta

REGISTRY INFORMATION SESSION

June 2, 2004


Agenda1. Introductions

2. Registry Manager Update- Pipelines/Meter Stations Enhancement Project Overview- IT Security Presentation Overview- Performance Enhancements Overview

3. DOE/EUB Update- Provisional Assessments and Non-Compliance

4. IRT Update - Partner Reporting- BC Business Update- Did You know?

5. Question & Answer


Registry Manager Update


Pipelines/Meter Stations Enhancement Project Overview

• Project Lifecycle Overview.

• Tasks and Deliverables.

• Stakeholder Approval Processes.


IT Security Presentation Overview

• Industry Information Session held May 13, 2004.

• Summary of information provided.

• CAPP may consider security audit of Registry system.

• Next envisioned meeting: November 2004.


Performance Enhancements Overview

• Information Technology Upgrades.– Hardware and Software Infrastructure.

• Other Performance Tuning Initiatives.


DOE/EUB Update


DOE Provisional Assessment Trends ($MM)

As at May 25/04

Prod Month

Original PA Charge Total Remaining PA

Remaining PA from Original PA Charge

October/02 $254,476,020 $1,742,660 $6,053 November/02 $142,228,106 $452,480 $100,710 December/02 $96,895,776 $828,780 $127,961 January/03 $32,810,935 $746,965 $405 February/03 $90,123,660 $806,663 $51,809 March/03 $56,375,857 $476,913 $15,514 April/03 $45,212,682 $212,289 $20,603 May/03 $19,938,923 $378,799 $124,405 June/03 $28,827,891 $391,011 $33,527 July/03 $32,235,786 $933,598 $565,995 August/03 $19,358,788 $284,195 $28,313 September/03 $13,965,365 $459,140 $145,487 October/03 $13,549,609 $400,958 $209,720 November/03 $14,036,950 $549,161 $206,029 December/03 $10,059,319 $1,005,741 $394,176 January/04 $10,119,283 $1,401,583 $273,873 February/04 $12,762,998 $2,220,019 $510,929 March/04 $13,253,853 $13,253,853 $13,253,853


DOE Provisional Assessments – (con’t)

This Month Compared to Last

Discrepancy Type 2004-03 2004-02 Difference % Change Unallocated CSO 8,406,821 8,406,821 Cascade 3,100,090 6,652,375 -3,552,285 -53% Incomplete OAF 240,522 594,895 -354,373 -60% Incomplete SAF 913,978 495,869 418,109 84% Missing OAF 63,877 72,107 -8,230 -11% Missing SAF 477,002 4,924,959 -4,447,957 -90% No Cascade 19,034 18,337 697 4% No OAF 32,529 32,529 No SAF 4,456 13,253,853 12,762,998 495,311 4%


EUB Non-compliance Errors by Production Month

EUB Non Compliance

265

346376

187

136

203169

0

500


EUB Non-compliance ErrorsBy Type

2004-01 2004-02 2004-03 2004-04

Missing Well 124 78 171 99

Metering diff 79 54 58 70

Imbalance 71 61 74 50

Missing Facility 46 12 48 39

'P' Pending 37 30 24 64

Other 16 10 11 22

Total 373 245 386 344


EUB Non-Compliance Appeals

2004-01 2004-02 2004-03 2004-04

# Operators Invoiced

97 73 91 79

# Chargeable Errors

373 245 386 344

$ invoiced $55,700 $29,300 $57,800 $50,000

# Appeals 34 27 31

# Granted 32 26 28

Net $ $16,000 $19,300 $40,900


EUB Non-Compliance Escalation

2003-10 2003-11 2003-12 2004-01 2004-02

# Operators Invoiced 97 73 91 97 73

# Chargeable Errors 373 245 386 373 245

# Operators – Warning 45 19 64 24 26

# Errors 197 37 24 73 53

# Operators Level 2 13 2 3 10

# Errors 32 4 3 25


Industry Registry Team Agenda Items

• Partner Reporting Update

• BC Update

• Did You Know?


Partner Reporting UpdateBackground

• Partner Reporting through the Registry (volumetrics, allocations, infrastructure) was part of original benefit case for Industry

• Base functionality in place at Registry go-live (SAF/OAF allocations can be made at any level)

• Additional functionality part of 2003 Industry Enhancement Project:– “ROYALTY” activity re. Reporting of operator

estimated oil crown royalty – “Distribution List” re. Security Blanket restrictions– “Save Report Request Parameters”– “Server-to-Server” capability


Partner Reporting UpdateBackground (con’t)

In 2004 IBC recommended:

a. Additional Registry Changes-1. Activating Registry Ensure Complete “sweep” to be run

2 days ahead of “cheque exchange”

2. Development of new “Working Interest Owner Report”

3. Clarify allocation submission rules for NGLs

b. Implementation of Registry Partner Reporting for June 2004 production month (July 2004 reporting)


Partner Reporting UpdateBackground (con’t)

Additional work of IBC Partner Reporting Subcommittee:

• Review all reports to identify any key missing data elements

• Identify and recommend changes to EUB deadlines

• Develop suggested PA workflow calendar (still being reviewed by IBC):- Encourage data to be input to the Registry early so it is

available when needed by other parties (e.g. partner reporting data for “Cheque Exchange”)


Partner Reporting UpdateAdditional Registry Changes

1. Ensure Complete Sweep (mid-July 04)

• This is the same process as is currently run when requested by a BA in the Registry

• It will now also be run automatically 2 days in advance of “cheque exchange” for all BA’s

• While the “sweep” will be run against royalty triggers only, the objective is to encourage operators to have all allocations in place for partners to view in the Registry by “Cheque Exchange”



2. Working Interest Owner Report (mid-July 04)

• Available for operated and non-operated facilities• New report will combine data previously available on the

Volumetric Facility Activity and Owner Allocation reports• Will display for each facility/product requested:

– gross volumetric data for the facility– net volumetric data by stream and owner

• Allocations must be submitted by the operator in order for the net stream/owner information to be available

• Allocations can be submitted by the operator for every product and activity at a facility



3. Allocation submission rules for NGL products (July 1, 2004)

• Volumetric reporting allows for the use of NGL’s at a “group” or “component” level (e.g. C4-MX is the group; IC4-MX and NC4-MX are components)

• Allocations normally must match exactly the volumetric record, including the product

• Since pipelines generally report at the component level, many producers find that their dispositions are at the component level, but their inventory is at the group level



3. Allocation submission rules for NGL products (con’t)

After review of various options the Registry rules will be:

a) If an allocation is filed at the product "group" level (e.g. C4-MX), the allocation will be applied to the sum of all the components reported in the group (e.g. the sum of all C4-MX, IC4-MX, and NC4-MX)

b) If an allocation is filed at the component level (e.g. IC4-MX), the allocation will only be applied to volumes for that specific component. This is unchanged from previous Registry practice

• •



3. Allocation submission rules for NGL products (con’t)

c) In the event of a cascade, the response to that cascade must be at the same level of reporting as the facility creating the cascade.

Example: If a GP allocates C4-MX to a BT, the BT's cascade response must be reported as C4-MX, not IC4-MX and NC4-MX


Partner Reporting Update“Readiness Tools”

• Change Leader Letter

– Includes sample Partner Notification Letter

• Training System Updated (mid-June)

– WIO report will be added to Training

– Managing Reports and Queries modules will be included in Free Starter Package (available to non-operators)

• Multi-purpose TIP: “Retrieving Information from the Registry”

– Useful reference for non-operators and infrequent Registry Users

• Additional TIPs

– Will be issued re. Ensure Complete Sweep and NGL changes


BC Update

• Registry Steering Committee and CAPP (as sponsor) have conceptually endorsed inclusion of BC reporting in the Registry.

• Work has begun to identify changes required to Registry, BC and Industry systems, and to develop a Opportunity Assessment/Evaluation Process (+/- 50%) for this change.

• A Committee and Working Group structure is in place to guide the Opportunity Assessment/Evaluation development process.


BC Update (con’t)

Producer/Pipeline Direction Committee

BC Government Direction Committee

Plant Operator Direction Committee

Joint Working Group


BC UpdateJoint Working Group Roles

• Identify/ document changes required in stakeholder systems and processes (MPR, OGC, MEM, Producers, Pipelines, Plant and other Facility Operators, Registry) (June 20, 2004)

• Communicate and confirm changes with Direction Committees

• Request/compile stakeholder input re. Costs and Benefits (July 31, 2004)

• Compile Opportunity Assessment/Evaluation Process: communicate to stakeholders, RAC, RSC (Q3 04)


BC UpdateLooking Ahead

• Actual BC integration with Registry dependent on a number of factors including:– Outcomes of Opportunity Assessment/Evaluation

Process– Commercial negotiations– Continued stakeholder support– RAC recommendations

• Registry Steering Committee has ultimate authority for all changes to the Registry

• Timing of any such change is yet to be determined


DID YOU KNOW?


1. Three key diagnostic reports can now be requested in .csv format

Based on user requests to make the data more manageable the option to choose a .csv format has been included for the following reports:

•SAF/OAF Ensure Complete ( May 25th, 2004)

•EUB Non Compliance (Jan 9th, 2004)

•Allocation Variance (Jan 9th, 2004)

Please refer to the Registry TIPS section for further information.


2. The Registry error warning reports now run during the day.

•The order of processing data at the Registry changed March 17th for monthly batch submissions, the EUB Non-Compliance and the SAF/OAF Ensure Complete report requests

•The warning report requests are now processed along with the monthly batch submissions on a first-in first-out basis during the day

•Please refer to the Registry TIPS section for more information


3. A number Registry training modules have been rewritten or updated.

•The Registry Overview Modules have been completely rewritten and are now available

•These modules can be used as an orientation for new Registry users

•It may also be of interest to those who wish to learn about the Registry and the types of data and processes it contains


3. A number Registry training modules have been rewritten or updated. (con’t)

•Manage Volumetric Submissions “part b” has been updated to reflect the PL/MS/TM reporting changes and will be available the week of June 7, 2004

•This module should be reviewed by those who report volumes associated with Meter Stations, Pipelines and Terminals

•Request Reports and Queries “part b” will be updated shortly to reflect the new W.I.O. report

•Further information about which modules have been updated can be found on the Registry website under PSS/Training - Summary of Module Changes


4. The impact the PL/MS/TM code change has on CSOs and receiving facility operators

Common Stream Operator (CSO) Gas Reporting Impacts

• No impact to CSOs regarding 631(637) Field Receipt Meter Stations same rules apply

• With the auto populate flow through flag set to Yes, no CSO reporting is required. The PL/MS operator will report and the volume, energy and ISC’s disposed to the PL and the Registry will auto populate the additional volume, energy and ISC’s receipts and disposition as required


4. The impact the PL/MS/TM code change has on CSOs and receiving facility operators (con’t)

• No impact to CSOs regarding 631(637) Field Receipt Meter Stations same rules apply (con’t)

• With the auto populate flow through flag set to No, the CSO needs to report the receipts from the various field facilities and balance to the volume, energy and ISC’s reported by the pipeline. The Registry will create the corresponding disposition at the field facility


4. The impact of the MS/TM PL/ code change has on CSO and receiving facility operators (con’t)

• CSO Impacts regarding 632(638) or 633(639) Interconnect Meter Stations

• A production/field facility operator will no longer be able to report a receipt from the MS

• With auto populate set to Yes, no CSO reporting is required. The PL/MS operator will report and the volume, energy and ISC’s received from the PL and the Registry will auto populate the additional volume, energy and ISC’s receipt and dispositions as required



• CSO Impacts regarding 632(638) or 633(639) Interconnect Meter Stations Cont

• With the auto populate flow through flag set to No, the CSO needs to report the meter station dispositions to the various field facilities and balance to the volume, energy and ISC’s reported by the pipeline. The Registry will create the corresponding receipt at the field facilities



• Receiving Facility operator Oil/Liquid reporting impacts

• A production/field facility operator will no longer be able to report a receipt from a Pipeline or Terminal.

• The terminal/pipeline operator will report a disposition to the the production/field facility and the Registry will create the corresponding receipt at the field facility.


4. The impact of the MS/TM PL/ code change

has on CSO and receiving facility operators (con’t)

• Receiving Facility operator Oil/Liquid reporting impacts Cont

• If the product movement is between two terminals then the receiving terminal reports and the Registry will create the corresponding disposition at the other terminal

• If the product movement is between a terminal and a pipeline, the pipeline will be in control and report the receipt or disposition and the Registry will create the corresponding disposition or receipt at the terminal


4. The impact of the MS/TM PL/ code change

has on CSO and receiving facility operators (con’t)

• Receiving Facility operator Oil/Liquid reporting impacts Cont

• If the product movement is between two pipelines then the receiving pipeline reports and the Registry will create the corresponding disposition at the other pipeline.

• Please refer to the Registry TIPS section or presentation on Registry web site for more information


5. The EUB Deadlines for the rest of 2004.

•At Industry’s request the EUB has agreed to adjust the volumetric filing deadline for various months to the end of the year. The deadlines now are:

June 21st July 20th August 19th September 20th

October 20th November 19th December 20th

• Hopefully this will spread the workload out over more days and reduce the high peak loads

• Similar date changes were made for the first half of the year

• Facility operators should submit data as soon as it is available and not simply meet the new later deadlines


5. The EUB Deadlines for the rest of 2004. (con’t)

•Changing the EUB Volumetric filing deadline has impacts to the following Registry processes:

•EUB Non compliance Invoice

•EUB Non compliance Appeal deadline

•DOE Oil Crown Royalty Statements

•APMC Reconciliation Reports

•Please refer to the Registry website Bulletin Board area for the updated calendars.


6. Minimum Report Requirements

• IBC Partner Reporting Sub-Committee met in response to failed Registry report requests

• In May 2004, the sub-committee reached consensus for minimum Registry report requirements, including parameters

• Promote of new Registry servers has meant minimum requirements have been consistently exceeded

• Report requirements will be revisited in Fall of 2004 after evaluation of server performance and industry practices (i.e. Partner Reporting)


6. Minimum Report Requirements (con’t)

• In the meantime…– Keep report requests at reasonable levels

– Only request information that is needed

– Double check your selections before you submit

• Examples of onerous requests– Volumetric Reports for the province of Alberta

– Volumetric Reports for a single BA -all products, all facilities - for October 2002 to current

– Allocation Reports from October 2002 to current


QUESTIONS

the petroleum registry of alberta registry information session june 2, 2004

Documents

registry volumetrics

reporting slide

facility slide

partner reporting data

errors324325 slide

volumetric reporting

cheque exchange slide

reporting of operator