The Online Basics for the Compliance System – formerly PACTSChantelle Rose and Lakshmi Nandula

Agenda

Compliance Overview–Self Survey–Telephone –Onsite

Compliance–Resources and tools

Questions

What is the Compliance System?

The Compliance System is a Web System located in your SAFE account. It was formerly known as PACTS – Program Audit and Compliance Tracking System.

Compliance System

To fulfill oversight responsibilities as required by the No Child Left Behind Act and ESEA

Monitors legal requirements

Procedure for Monitoring the Three-year Cohort

All districts are selected for compliance monitoring on a three-year cycle

Each year a third of the districts receiving grants under ESEA and IDEA legislations have to complete the Self Survey

Approximately 10% of districts are selected for an onsite visit and 20% for a telephone survey based on risk analysis

All users must have a SAFE account

The LEA OEDS-R administrator can give access

Compliance Self Survey

Self Survey Access:

Click on Compliance once you log in to SAFE

Click on Compliance-Federal Programs (PACTS-

Federal)

Overview

Questions/Surveys

Check the box to select the documentation

Telephone and Onsite

Question layout similar to the Self Survey

Schedule Tab

Compliance Docs Tab: Required documentation

marked with red asterisk

PACTS Support Materials: in the CCIP, Document library

FY15 Telephone Surveys

FY15 Onsite Visits

FY15 Telephone SurveysA+ Children's Academy

Academy of Educational Excellence

Adams County/Ohio Valley Local

Akron City

Akron Preparatory School

Ansonia Local

Ashtabula Area City

Austintown Local

Brown Local

Brunswick City

Cardinal Local

Cincinnati State STEM Academy

Claymont City

Cleveland Community School

Columbus City School District

Constellation Schools: Parma Community

Coshocton City

Crestwood Local

Crooksville Exempted Village

Cuyahoga Falls City

Dawson-Bryant Local

Dayton City

East Palestine City

Edgewood City

Elida Local

Entrepreneurship Preparatory School - Woodland Hills Campus

Euclid City

Federal Hocking Local

Findlay City

Fostoria City

Foxfire High School

Fremont City

Gallia County Local

FY15 Telephone SurveysGenoa Area Local

Girard City School District

Global Impact STEM Academy

Hamilton City

Hicksville Exempted Village

Hilliard City

Hillsboro City

Hope Academy Northwest Campus

Horizon Science Academy Columbus

Horizon Science Academy Denison Elementary School

Horizon Science Academy-Cincinnati

Huber Heights City

Indian Lake Local

Insight School of Ohio

International Acad Of Columbus

Jackson City

Jefferson Area Local

Jefferson Township Local

Kent City

Ledgemont Local

Liberty Center Local

Liberty Local

Liberty-Benton Local

Life Skills Center Of Hamilton County

Life Skills Ctr Of Cincinnati

Life Skills High School of Cleveland

London Academy

Madison Avenue School of Arts

Madison Local

Massillon Digital Academy, Inc

Miami Trace Local

Monroe Local School District

Mount Gilead Exempted Village

Napoleon Area City

Nelsonville-York City

FY15 Telephone SurveysNew Bremen Local

New London Local

New Philadelphia City

Newbury Local

Nexus Academy of Cleveland

Niles City

North Baltimore Local

Northwood Local Schools

Ohio Virtual Academy

Pinnacle Academy

Preble Shawnee Local

Promise Academy

Reading Community City

Richard Allen Academy

Riverside Local

Sandusky City

Shaker Heights City

South Range Local

Southeast Local

Springfield Academy of Excellence

Stow-Munroe Falls City School District

Strongsville City

Summit Academy Community School-Toledo

Summit Academy Toledo Learning Center

Tri-County North Local

Trimble Local

Troy City

Twin Valley Community Local

Union-Scioto Local

Van Wert City

Wadsworth City

Washington-Nile Local

West Branch Local

West Carrollton City

West Central Learning Academy II

Wilmington City

Xenia Community City

FY15 Onsite VisitsBellefontaine City

Chillicothe City

Cincinnati City

Dalton Local

Defiance City

Electronic Classroom Of Tomorrow

Elyria City Schools

Fairfield City

Gallipolis City

Great Western Academy

Greenon Local

Lancaster City

Lima City

Logan-Hocking Local

Maple Heights City

Marietta City

Marion City

Massillon City

Metro Early College High School

Middletown City

Mt Healthy City

New Lexington City

Norwalk City

Oak Hills Local

Princeton City

Richmond Heights Local

Riverside Academy

South Euclid-Lyndhurst City

South-Western City

Springboro Community City

Springfield City

Trotwood-Madison City

Virtual Schoolhouse, Inc.

Waverly City

Wellston City

West Clermont Local

Western Local

Willoughby-Eastlake City

Youngstown Academy of Excellence

Youngstown City Schools

Identify Key Staff

Leadership

Staff

Federal Programs Consultant

Key Contact

Questions

Interview arrangements

Document requests

Logistics

Documents to Upload

District parent involvement policy

Homeless Policy

School parent involvement plan

Documents to Upload

School-Parent Compact

Parents Right to Know

HQT Principal’s Attestation Form

HQT Excel document

What NOT to Upload

Student Identifiable information

Do not upload large documents (financial/fiduciary, HQT worksheets for all teachers/tutors/paraprofessionals), etc.

Any large documents should be kept available on site

HQT Excel Document

Compliance Documentation

Create an organization system for each category

Provide letters, surveys, data, assurances and other evidences needed to comply with the criteria

Review the Compliance document requirements

Non Public

Make sure to:

Collect evidence of consultation

Review process and collect all contracts for services provided to non-public schools

Goods and services procurement is at the district level

Prep The Principals

Make sure that the Principal understands Title I requirements and is able to articulate program design and implementation.

Compliance Findings

HQT

Parent Right to Know

Fiscal –Equipment and Time

and Effort–Procurement

Ask questions

If you do not understand what is needed ask clarifying questions

Technical AssistanceTechnical assistance will be provided in all areas that do not meet compliance.

Noncompliance

• If items are not compliant- red X

• Issues/CAP items are created in the system by the Educational Specialist

Noncompliance• District will follow the Corrective Action Plan

and submit it through the system

• Follow-up with a Telephone Survey the next year

Collaborate

Some regions have meetings and share best practices, review materials, programs, documentation strategies, or navigation techniques for federal programs.

Questions?

education.ohio.gov

Follow Superintendent Ross on Twitter

Social Media

@OHEducation

ohio-department-of-education

Ohio Families and EducationOhio Teachers’ Homeroom

OhioEdDept

storify.com/ohioEdDept