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PyeongChang 2018 · Press Accommodation Guide - 3

Contents

04 Introduction

05 Quick guide to reserving press accommodation

06 Important information about press accommodation

08 Accommodation Information

17 Instructions for completing Accommodation Request Form

19 Appendix : Accommodation Request Form

4 - PyeongChang 2018 · Press Accommodation Guide PyeongChang 2018 · Press Accommodation Guide - 5

Introduction

The PyeongChang 2018 Organizing Committee for the XXIII Olympic and XII Paralympic Winter Games (POCOG) is

pleased to present the Press Accommodation Guide.

This guide has been developed to assist accredited members of the written and photographic press and non-

rights holding broadcasters with their accommodation requests in PyeongChang for the period of the 2018 Olympic

Winter Games.

POCOG will strive to meet the preferred location and standard of accommodation requested, but due to the high

demand for Games-time accommodation in both mountain and coastal clusters, it may not be possible to provide

each accredited press with its first choice of accommodation.

Please take your time to review this guide thoroughly and complete the required steps by the stated deadlines. It is

vital that the timeline is followed to ensure suitable accommodation allocations can be made.

The Press Accommodation Guide for the Paralympic Games will be published separately.

If you need assistance or have any questions, do not hesitate to contact the Press Operations team at

[email protected].

Quick guide to reserving press accommodation

1. Please read this Press Accommodation Guide carefully and start narrowing down the top three choices in your

preferred location.

2. Please note that you will not be able to reserve more beds than the number of accreditations allocated to your

organization.

3. Go to http://extranet.pyeongchang2018.com and download the Accommodation Request Form. After reviewing

all the accommodation options from this guide, please select the top three choices in your preferred location and

fill out the form in excel format.

4. Submit the Accommodation Request Form by 31st of March 2017 via e-mail to <[email protected]>.

5. POCOG will review all requests and reply by April 2017, confirming the specific accommodation allocation and

sending the Accommodation Allocation Agreement (AAA) with an electronic link to the Online Booking System.

The AAA is a legal document customized for each press organisation, which will include your accommodation

allocation including location, type and number of rooms, payment details, terms and conditions.

The deadline for acceptance of AAA is Mag 31st, 2017.

6. The first 50% of the total payment amount is due on June 30th, 2017.

7. You may release up to 30% of your room nights until July 31st, 2017.

8. The second (final) payment of your remaining balance is due on October 31st, 2017. Failure to submit the second

payment will result in losing your reservation and the 50% deposit already paid.

9. If you have any questions, please contact the Press Service team :

[email protected]

Key Dates to Remember

Deadline Condition

March 31st, 2017 Accommodation Request Form Submission Deadline

April, 2017 Accommodation Allocation Agreements sent to press organisation

May 31st, 2017 Deadline for AAA contract

June 30th, 2017 First accommodation payment due (50%)

July 31st, 2017 Deadline to release 30% of booked room nights without penalty

October 31st, 2017 Balance of accommodation payment due


Important information about press accommodation

Accreditation Requirement

Only accredited members of the press are allowed to reserve rooms through POCOG and the number of beds

reserved cannot exceed your accreditation allocation.

Accommodation Period

For PyeongChang 2018 Olympic Games, you may reserve only the room nights you need within the range of

two weeks before the Games (January 26th ~ February 8th of 2018), during the Games-time (February 9th ~

25th) and two days after the Games (February 26th ~ 27th). If you need additional accommodation before and/

or after the Games accommodation period (Jan. 26th to Feb 27th), POCOG will provide you with the information

and contacts of accommodation properties. POCOG will use its best efforts to assist you to book your pre- and

post- accommodation. However, the contract for additional accommodation should be directly signed between

accommodation facilities and press organisation.

Minimum Stay Policy

There is no “minimum stay policy” for PyeongChang 2018 Olympic Games accommodation.

Incidentals

Room rates do not include incidental charges including (but not limited to): food and beverage services (excluding

breakfast), parking, local and long distance telephone calls, in-room movies, laundry and dry cleaning, luggage

handling, provision of internet access (free or charged depending on the facilities), provision of audio/visual

equipment, etc.

Deposit

Accommodation properties may require a major credit card (eg: Visa) or cash deposit in Korean Won to guarantee

the coverage of incidentals charges. All guests are individually responsible for making a deposit at their own

expense. POCOG will inform you if accommodation properties require a deposit.

Payment

The Accommodation Allocation Agreement (AAA) signed by both accredited press and POCOG shall include

Appendix A showing room reservations confirmed by POCOG as well as the total amount due. All rooms must be

reserved and confirmed in the Online Booking System (which will constitute the AAA) and the allocations in the

Online Booking System will prevail. Please make sure that your instalments are paid through bank transfers by the

specified deadlines. All payments should be fully paid by October 31st, 2017.

Release of rooms

You may cancel and release up to 30% your total reserved room nights until 31st of July via the Online Booking

System.

Online Booking System

Once your allocation is confirmed, you will receive a notification with the electronic link to the PyeongChang 2018

Online Booking System. You will be able to manage your reservation, manage AAA and download outstanding

invoices.

Resale Program

POCOG will not operate the resale program. Each press organisation is responsible for the rooms not released by

the last release deadline. If you need additional rooms after July 31st of 2017, please contact POCOG via e-mail and

procedures for additional room request will be provided.

Room Rate

Room rates are given in US Dollars (USD$), inclusive of Korean Value Added Tax (VAT 10%). All rates are per room, per

night and include up to two breakfasts per room. Refund of VAT is in consultation with the central government. Once

it is finalized, this information will be announced by e-mail.

Rating System

Super Platinum (5 Star) : Services may include but are not limited to: 24-hour room service, minibar, daily

housekeeping, Wi-Fi or LAN Internet in each room and public areas, fitness center, SPA, business center, concierge

services, laundry and dry cleaning, restaurants and bars, meeting and event rooms, in-door pool.

Platinum (4 Stars ) : Services may include but are not limited to: 24-hour room service, minibar, daily housekeeping,

Wi-Fi or LAN Internet in each room and public areas, fitness facilities, business center, laundry and dry cleaning,

restaurants and bars, meeting and event rooms.

Gold (3 Stars) : Services may include but are not limited to: Mini bar, daily housekeeping, Wi-Fi or LAN Internet in

each room and public areas, restaurants and bars, business center, laundry services.

Silver (2 Stars) : Services may include but not limited to: Daily housekeeping, Wi-Fi or LAN Internet in each room and

public areas.


Accommodation Map

The Main Press Centre is located in the Mountain Cluster where the Alpensia Sliding Centre, Alpensia Sports Park

(Biathlon Centre, Ski jumping Centre and Cross Country Skiing Centre) and Yongpyong Alpine Centre are close by.

The MPC is about 800 metres from the separate International Broadcast Centre (IBC) and the Main Media Transport

hub or TM Mall 1. The Media Village, where most Press will stay, is about 33 kilometers away from the MPC. There will

be a frequent TM shuttle between the TM Mall 1 near the IBC and the TM Mall 2 in the Media Village.

All ice venues including the Gangnueng Curling Centre, Gangnueng Ice Irena, Gangnueng Oval, Gangnueng Hockey

Centre and Kwandong Hockey Centre will be located near the Media Village.

How to get from airport to accommodation

The official ports of entry to the Republic of Korea are the Incheon International Airport (ICN) and Yangyang

International Airport (YNY).

Transportation will be provided from the airports to all media hotels in Mountain Cluster and the Media Village in the

Coastal Cluster. A departure service will also be provided.

Arrival and Departure (A&D) services will be available from 26 January until 28 February 2018.

Accommodation Information

The accommodation for PyeongChang 2018 Winter Olympic Games can be divided into two main categories :

Hotels & Resident Hotels (or Condominiums Apartments)

Hotels

The following are the hotel room types.

Double (Single or double use)

Standard guest room with single or double occupancy. The room is equipped with a queen or king-sized bed,

wardrobe, TV, bathroom with bath or shower, bath towels, hairdryer.

Twin (Single or double use)

Standard guest room with single or double occupancy. The room is equipped with two separate single beds,

wardrobe, TV, bathroom with bath or shower, bath towels, hairdryer.

Junior Suite

Superior and spacious room for single or double occupancy. They usually have a separate bedroom and a lounge

with areas for sitting, working or dining. Junior Suites can be equipped with different types of beds and may include

wardrobe, minibar, desk, TV set, partially equipped kitchen, bathroom with bath tub or shower, set of bath towels,

hairdryer. The lounge area can be furnished with sofas and armchairs with small table.

Residence Hotels

PyeongChang condominium apartments are professionally managed and maintained. Many offer kitchen facilities,

parking and restaurants. The individual condominium apartment units may range in style from a typical hotel room

to a self-contained apartment. The bedroom-to-bathroom ratio may be 1:1, but there are exceptions where multi-

bedroom apartments have shared bathrooms.

Double (Studio Apartment)

Single or double bed, bathroom, and partially equipped kitchen. May include sitting area with TV.

Junior Suite (One Bedroom Apartment)

One bedroom and one private bathroom, single or double bed, living room with TV & sofa, and partially equipped kitchen.

Suite (Two or Three Bedroom Apartment)

Two Bedroom Apartment : Two separate bedrooms equipped with single or double bed, living room with TV & sofa,

and partially equipped kitchen. It may have one or two bathrooms. The occupants have to share a bathroom in

apartments with one bathroom.

Three Bedroom Apartment : Three separate bedrooms equipped with single or double bed, living room with TV &

sofa, and partially equipped kitchen. This unit usually has two bathrooms. One is normally ensuite, used privately,

and the second one is in the living room shared amongst two bedrooms.

Incheon

Airport

237 km / 98 min

70 km / 58 min

20 km / 20 min

7 km / 15 min278 km / 133 min

48 km / 41 min

High speed railway

Shuttle bus

Shuttle bus

Shuttle busHigh speed railway

Shuttle bus

Jinbu

Station

Mountain

Cluster

Coastal

ClusterGangneung

Station

Mountain

Cluster

Coastal

Cluster

Yangyang

Airport


Gangneung Media Village

Yucheon District, Gangneung, Gangwon-do, Korea

Overview

Gangneung Media Village is a brand new residential apartment built in Gangneung City, where all the ice sport

venues are located. This village is located near the residential area and it is easily accessible to local restaurants

and city attractions. This will be connected to Main Press Centre via the Media Transportation System.

Property Type : Apartment

Rating : Gold (3 Star)

Location : Gangneung

Distance from Incheon Airport : 261 km

Distance from MPC : 39 km (Approximately 35~40

minutes)

Food & Beverage : Restaurant, Fast Food Restaurant

Function Room : Dedicated workroom for press (600m2)

& secondary workroom (100 m2)

Others : Free Wi-Fi, Self-service Laundry, Post Office,

Medical Clinic,

Rate Card Help Desk, Private Safe (Front Desk), Fitness

Center, Souvenir Shop, Convenience Store, Bank, Parking

Room Category & Rate

Room

Category

Apartment

Size (m2)

Room FeaturesRateper

Apartment

Rate per

Room Room Combination Feature

Junior Suite 24~26 Single A One Bedroom Apartment $ 350 A $ 350

Suite A 46 Single C + C Two Bedroom with One Bathroom $ 300 C $ 150

C $ 150

Suite B 37 Single C + DTwo Bedroom with One Bathroom

*D Type Room Size : 6.5m2$ 250

C $ 150

D $ 100

Suite C 59~84 Single B + C + C Three Bedroom with Two Bathroom $ 495

B $ 195

C $ 150

C $ 150

*Rooms can be sold per bedroom to individual press only. Remaining bedrooms will be assigned to different organisations.

Please be aware that you may have to share an apartment unit with a different client.

Room Details

The following diagram may not be the actual layout or size of the apartment. Sizes and layout may vary.

Junior Suite $350 Suite A $300

One Bedroom (A type), 1 Private Bathroom, Living Room Two Bedroom (C+C type), One Bathroom, Living Room

Bedroom 1 (C Type $150): Single with shared bathroom


Suite B $250 Suite C $495

Two Bedroom (C+D type), One Bathroom, Living Room


Bedroom 2 (D Type $100): Single with shared bathroom

* D Type Room Size: 6.5m2

Three Bedroom (B+C+C type), Two Bathroom, Living Room

Bedroom 1 (B Type $195): Single with private en-suite

bathroom



Living Room

A C

C

Living Room

Bathroom

sharedbathroom

BedroomBedroom 1

B Living Room

Bathroom

Bathroom

Bedroom 3Bedroom 1

Bedroom 2

Bedroom 2

D

Living Room Bathroom

Bedroom 1

Bedroom 2

C

C

C


Yongpyong Villa Condominium

715, Olympic-ro, Daegwanryeong-myeon, PyeongChang-gun, Gangwon-do, Korea

82 33 330 7511 (Front Desk)

https://www.yongpyong.co.kr/eng/room/condo/villa.do

Overview

Yongpyong Villa condominium is located within Yongpyong Resort near the Yongpyong Alpine Center. It is about

ten minutes away from the Main Press Centre. There is a plaza with restaurants and convenience store within the

Resort.

Property Type : Residence Hotel


Location : PyeongChang (Yongpyong Resort)


Distance from MPC : 3 km (approximately 10 minutes)

Food & Beverage : Restaurants in Tower Condominium Facility

Function Rooms : May use function rooms in other resort facilities

Others : 24 Hr Reception, Housekeeping, Internet


Room

Category

Apartment

Size (m2) Room Features

Rateper

Apartment

Rate per

Room

Junior Suite 92 One Bedroom Apartment $ 370

Suite A 135 Two Bedroom with Two Bathroom $ 410$ 215

$ 195

Suite B 158 Two Bedroom with Two Bathroom $ 410$205

$205

Room Details


Junior Suite $370

One Bedroom, One Private Bathroom, Living Room, Kitchen

Suite A $410

Two Bedrooms, Two Private Bathrooms, Living Room,

Kitchen

Bedroom 1($215): One bedroom with en-suite private bathroom

Bedroom 2 ($195): One bedroom with private bathroom in living room

Suite B $410

Two Story Two Bedrooms, Two Private Bathrooms, Living

Room, Kitchen

Bedroom 1($205): One bedroom with private bathroom in living room,

Upper Floor

Bedroom 2 ($205): One bedroom with private bathroom in living room,

Lower floor

Room 1

Ro

om

1

Room 2

Room 2

Lower Floor


Bokwang Phoenix Park Condo

174, Taegi-ro, Bongpyeong-myeon, PyeongChang-gun, Gangwon-do, Korea

82 33 1588 2828

https://www.phoenixpark.co.kr/pp/index

Overview

Phoenix Park Condominium is located near the Bokwang Snow Park. This accommodation is next to Phoenix Park

Plaza where various facilities such as restaurants, coffee shop, and recreational center are located.

Property Type : Residence Hotel


Location : PyeongChang (Phoenix Park Resort)


Distance from MPC : 47.6 km (approximately 49 minutes)

Food & Beverage : 2 Restaurants & Coffee Shop

Function Rooms : Meeting Rooms

Others : Reception Desk, Housekeeping, Wi-Fi, Recreational Center


Room

Category

Apartment

Size (m2) Room Features

Rate per

Apartment

(TBD)

Rate per

Room

(TBD)

Double 66 Studio Apartment $ 215

Junior Suite 99 One Bedroom Apartment $ 370

Suite A 100 Two Bedroom with Two Bathroom $ 410 $ 215

$ 195

Suite B 132 Two Bedroom with Two Bathroom $ 410$210

$200

Suite C 165 Three Bedroom with Two Bathroom $ 510

$ 200

$ 160

$ 150

*The room rate is still under negotiation with the facility and may subject to chage.

The room rate is still under negotiation with the facility and may subject to chage.

Room Details


Double/ Twin $215 Junior Suite $370

Studio Apartment, One Private Bathroom,

Living Room, Kitchen

One Bedroom, One Private Bathroom,

Living Room, Kitchen

Suite A & B $410 Suite C $510

Two Bedroom, Two Bathroom, Living Room, Kitchen

Bedroom 1(A:$215 or B:$205):

One bed with en-suite private bathroom

Bedroom 2 (A:$195 or B:$200):

One bed with private bathroom in living room

Three Bedroom, Two Bathroom, Living Room, Kitchen

Bedroom 1($200):

One bed with en-suite private bathroom

Bedroom 2 ($160):

One bed with shared bathroom in living room

Bedroom 3 ($150):

One bed with shared bathroom in living room

Room 1

Room 1

Room 3Room 2

Room 2


Instructions for completing the Accommodation Request Form

Important things to remember when filling out the Accommodation Request Form

1. Please fill out the Press Accommodation Request Form in Word format.

2. Please select your top 3 preferred choices and fill out in order.

3. For groups : Please indicate the room category (or apartment type) and the bedroom types you want

4. For individual : Please indicate the room category (or apartment type) and specific bedroom type you want

a. POCOG will gather all press requests and make room allocations. As far as possible, agencies and other large

news organizations will be allocated blocks of media village, apartment or hotel rooms to keep their staff

together. Agencies will later be able to assign individual rooms to their staff.

5. POCOG room inventory is counted in number of bedrooms. Please indicate the total number of bedrooms you are

requesting in the third column.

6. Please email your Accommodation Request Form no later than 31st of March 2017 to

[email protected].

7. If you have any questions, please contact the Press Service team.

For Groups :

Accommodation Request

Preference 1.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total

Number of

People

Check-in Check-Out Remarks

1Gangneung

Media VillageJunior Suite Single A 4 4 1/26 2/27

2 Villa CondoFor Groups :

Suite ABedroom 1 & 2 2 4 1/26 2/27

3

4

5

Preference 2.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total

Number of

People


1Gangneung

Media VillageJunior Suite Single A 4 4 1/26 2/27

2

Bokwang

Phoenix Park

Condo

Suite B Bedroom 1 & 2 4 4 1/26 2/27

3 Orient Resort Double - 2 2 1/26 2/27

4

5

Orient Resort Hotel

80-56, Taegi-ro, Bongpyeong-myeon, PyeongChang-gun, Gangwon-do, Korea

82 1544 1380

http://orientresort.co.kr

Overview

Orient Resort Hotel is located about five minutes from the Bokwang Snow Park. It is a hotel which offers comfortable

accommodation.

Property Type : Hotel


Location : PyeongChang (Phoenix Park)

Distance from ICN Airport : 213 km

Distance from MPC : 49 km (approximately 51 minutes)

Food & Beverage : Restaurant & Bar

Function Rooms : Meeting Rooms & Banquet Halls

Others : Fitness Center, Housekeeping, Wi-Fi


Room

Category

Room Size

(m2) Rate

Double/Twin 24.1 ~ 24.8 $ 215

Junior Suite 41.85 $ 370


Preference 3.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total

Number of

People


1Gangneung

Media VillageSuite A Single C & C 5 10 1/26 2/27

2 Orient Resort Double 4 4 1/26 2/27

3

4

5

For Individuals :


Preference 1.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total

Number of

People


1 Villa Condo Suite A Bedroom 1 1 1 1/26 2/27

2

3

4

5

Preference 2.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total

Number of

People


1 Orient Resort Double - 1 1 1/26 2/27

2

3

4

5

Preference 3.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total

Number of

People


1Gangneung

Media VillageSuite A Single C 1 1 1/26 2/27

2

3

4

5

Appendix

Press Accommodation Request Form

Organization Name:

Primary

Contact

Title (Mr, Ms, etc):

Full Name :

Position :

Organization Phone Number

(Include country and area code):

Primary Contact Mobile Number


Fax Number


E-mail :

Important things to remember when filling out the Accommodation Request Form

1. Please select your top 3 preferred choices and fill out in order.

2. For groups : Please indicate the room category (or apartment type) and the bedroom types you want.

3. For individual : Please indicate the room category (or apartment type) and specific bedroom type you want.

a. POCOG will gather all press requests and make room allocations. As far as possible, agencies and other large

news organizations will be allocated blocks of media village, apartment or hotel rooms to keep their staff |

together. Agencies will later be able to assign individual rooms to their staff.

4. POCOG room inventory is counted in number of bedrooms. Please indicate the total number of bedrooms you are

requesting in the third column.


Preference 1.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total # of

PeopleCheck-in Check-Out Remarks

1

2

3

4

5


NotePreference 2.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total # of


1

2

3

4

5

Preference 3.

#Property

Name

Room

Category

Bedroom Type

(If Applicable)

Number

of Rooms

Total # of


1

2

3

4

5

Please fill out and return this Accommodation Request Form via e-mail to <[email protected]> by

March 31st, 2017

PyeongChang Organizing Committee for the 2018 Olympic and Paralympic Winter Games

the official partner of the olympic winter games...

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