The Office of Information Technology

ITA/ISA Monthly MeetingMarch 21, 2014

Facilitator: Matthew MarrOIT Support Services Manager - Academic Support

The Office of Information Technology

ITA / ISA Meeting AgendaMarch 21, 2014

Attendees: ITA’s, ISA’s and OIT representativesLocation: Main Building (MB 0.302) with link to Frio Street (FS 2.518)Date and Time: Friday, March 21, 2014 - 2:00pm – 3:30pm

This month we will have a discussion regarding SharePoint 2013. Next, we will hear about a new risk assessment tool from Security, then dive into the general OIS updates. Following that, we will hear about Windows Updates, imaging, and a desktop alert application. Next up, we will learn about mobile printing on campus. Finally, we will close out with an open discussion/Q&A session.

The Office of Information Technology

Agenda Items Presenter Time Allotted

SharePoint 2013 Brent LeagueDatacenter Operations 15 min

Server and Application Risk Assessment Tool Brad CooperOffice of Information Security 15 min

Office of Information Security General Updates Lance PritchardOffice of Information Security 10 min

Windows Updates, Zero Touch Imaging (ZTI), Desktop Alerts

Frank Maniscalco, Harold MeyerManaged Solutions 20 min

PrintSpot Mobile Print James Lee, Mark WilliamsStudent Computing Services 10 min

General Updates / Open Discussion Matthew MarrOIT Support Services - Academic Support 10 min

The Office of Information TechnologySharePoint 2013 Presenter – Brent League (Slide 1)

• My Sites (personal sites) went live on March 14, 2014. You can access them by directing your browser to http://utsacloud-my.sharepoint.com/.

• The default quota is 250MB, but it can be increased.

• OneDrive (formerly SkyDrive) – This is a document library seen from within your My Sites and Team Sites.

• The disk quota is 25GB.• OneDrive can be configured to synchronize files between multiple

locations. Download the sync client from your OneDrive site.• .

The Office of Information Technology

SharePoint 2013 Presenter – Brent League (Slide 2)

• The ability to create NEW Team Sites will be announced on Monday, March 24, 2014.

• The URL will be https://utsacloud.sharepoint.com/sites/oit/dc, etc. where OIT and DC are dependent on your department and a sub site name.

• The default quota is 15GB and can also be increased.

• Currently evaluating a tool to migrate EXISTING Team Sites to SharePoint 2013.

• San Antonio SharePoint User Group• https://utsacloud-my.sharepoint.com/personal/brent_league_utsa_edu/Blog/_layouts/15/start.aspx#/

default.aspx

The Office of Information Technology

Office of Information Security Presenter – Brad Cooper

• Discussion of a new server and application risk assessment tool

• Demonstration: (https://mysecurity.utsa.edu)

The Office of Information Technology

Office of Information Security Presenter – Lance Pritchard

• General Updates

• Protecting Mobile Devices• https://

one.utsa.edu/sites/oit/OITConnect/security/Pages/Mobile-Device-Security.aspx

The Office of Information Technology

Managed Solutions Presenters: Franks Maniscalco/Harold Meyer

• Windows Updates• How they are pushed to a computer• How a user can manually run the updates

• This is not Windows Updates via Microsoft website

• Imaging Process• Windows 8.1 OS• Windows 7 OS – Zero Touch Imaging (ZTI) for reimages

• Desktop Alerts• Alertus

The Office of Information Technology

Student Computing Services Presenters: James Lee/Mark Williams

PrintSpot Mobile Print

• Introduction to PrintSpot Mobile Print for Students which will be tied in with UTSA Mobile App

• Can be used on SmartPhones, iPads, Tablets, Laptops and desktops from anywhere

• The setup process and used with MyUTSA User IDs

• Not accessible with Guest Cards

• PrintSpot Website Updated

The Office of Information Technology

General Updates Presenter: Matthew Marr

• BOX – currently in contract negotiations with vendor

• Unified Messaging – technical details are being finalized

• Reminder – Meeting location, day, and time change for Spring 2014• Location – MB 0.312 and FS 2.518• Day – 2nd Friday of April and May (possible change for summer)• Time – 2:00 p.m. to 3:30 p.m.

• Huge “Thank you” to Joe Tobares and the Academic Technology staff

Questions and Answers