the national society of black engineers region v the ... and... · the national society of black...

Corporate Partnership

Packet

2013 – 2014

The National Society of

Black Engineers

Region V

The Vanguard Region

N S B E R E G I O N V – C O R P O R A T E P A R T N E R S H I P P A C K E T

TABLE OF CONTENTS REGIONAL INTRODUCTION____________________________________________________ 3

REGIONAL LEADERSHIP CONFERENCE_________________________________________ 4

FALL REGIONAL CONFERENCE________________________________________________ 5

FRC SPONSORSHIP LEVELS_____________________________________________ 6

FRC EVENTS___________________________________________________________ 7

SPRING ZONE MEETINGS_____________________________________________________ 9

MEMBERSHIP PROGRAMS SPONSORSHIP OPPORTUNITIES_______________________10

PRE-COLLEGE INITIATIVE_______________________________________________10

COLLEGIATE__________________________________________________________11

IN-KIND DONATIONS_________________________________________________________12

ONLINE SPONSORSHIP REGISTRATION PROCESS_______________________________ 13

CANCELLATION/REFUND POLICY_____________________________________________ 16


Dear Prospective Corporate Partner,

My name is Lauryn Smith, Finance Chair for Region V of the National Society of

Black Engineers (NSBE). As the elected liaison between Region V and potential

corporate partners, I am pleased to invite your company to partner with us in

efforts to fulfill our Mission “to increase the number of culturally responsible,

black engineers who excel academically, succeed professionally, and positively

impact the community". Encompassing 10 states, Region V is the largest region in

NSBE and offers your company exposure to thousands of engineering students

and professionals. Corporate partnerships are paramount to our ability to succeed

in fulfilling our Mission each year, reinforcing the national directives of NSBE,

and achieve the goals of our region.

Region V is known as the Vanguard Region because we have always lead the way in pioneering new

programming and innovative methods for furthering the Mission of NSBE. We take pride in our chapters

and their ability to lead by example and impact their respective communities while enriching their

membership. As a Regional Board, we look to support our chapters in hosting programs that advance our

overall mission; such as A Walk For Education and the NSBE Retention Program. However, Region V’s

most significant impact upon its chapters is done through programming and workshops that we host at our

two signature events: Regional Leadership Conference and Fall Regional Conference.

The following packet summarizes the wealth of opportunities available to your company to aid us in our

efforts. We invite you to partner with us in making a positive impact on minorities in STEM related

fields, while giving your company access to our deep talent pool.

If you have any questions or concerns regarding event participation, sponsorship contributions, or

commitments, feel free to contact me. On the behalf of Region V of NSBE, I would like to thank you for

your time and consideration. We look forward to working with you this year.

Sincerely,

Lauryn A. Smith Lauryn A. Smith 2013-14 Regional V Finance Chair

National Society of Black Engineers

[email protected]

832-452-2730

mailto:[email protected]


REGIONAL LEADERSHIP CONFERENCE Theme: Strategic Leadership: Inspiring a Unified Vision August 9-11, 2013 University of Missouri at Kansas City Kansas City, Missouri

Regional Leadership Conference (RLC) focuses on building and honing the leadership skills of the Chapter Executive Board members within Region V. Often times there are leaders within a chapter who step up to positions of leadership and find themselves searching for the right direction in which to lead their members. This conference serves the purpose of providing the guidance necessary to elevate individual chapters by teaching their leaders how to lead. We will conduct workshops aimed at teaching chapter executive board members how to perform their roles effectively and efficiently. We provide the framework that chapter officers need to drive their chapter in line with the Mission of NSBE and the National Directives.

At the conference we will cover a range of topics that include chapter development, time management, organizational logistics, fundraising, and business etiquette. Support of this conference is a solid investment in the development of strong leadership skills that are vital to the success of students studying to work in STEM related industries. Regional Leadership Conference T-Shirts Sponsorship Cost: $1,000 RLC t-shirts will commemorate this year’s event and recognize sponsors of this year’s conference. *Funds will cover cost of shirts Benefits:

Corporate Sponsor will receive recognition as the official sponsor of the event

Corporate Sponsor’s logo will be featured on the t-shirt. Regional Leadership Hospitality Mixer Sponsorship Cost: $300 This event is a networking event where conference attendees can enjoy an evening of appetizers and network with various corporate participants to gather information about job and career opportunities. Corporate Sponsor will have an opportunity to gain a greater knowledge of members’ character, goals and expectations without being limited to information received from an interview. Benefits:

Corporate sponsor can provide up to two (2) representatives

Corporate Sponsor will have the opportunity to collect resumes from membership

Corporate Sponsor will be able to advertise with company pamphlets and souvenirs at the event. Regional Leadership Dinner Sponsorship Cost: $2,000 The dinner will follow the Closing Session and will serve as a networking event where conference attendees can congregate for dinner and network with other chapter counterparts from around the region. This is an opportunity for Corporate Sponsor to provide the keynote speaker. Benefits:

Reserved seating for four (4) corporate representatives

Corporate Sponsor will receive recognition as the official sponsor for this event

Corporate Sponsor will be able to advertise with company banners at the event. Regional Leadership Conference Closing Session Sponsorship Cost: $1,000 This event will conclude the conference. A corporate representative will speak on this year’s theme for RLC. This is an opportunity for Corporate Sponsor to speak about our theme and how it relates to their company. Benefits:


Corporate Sponsor will be able to advertise with company banners at the event.


FALL REGIONAL CONFERENCE Theme: NSBE 40: Engineering and Leadership in Harmony November 15th-17th, 2013 Hyatt Regency Wichita Wichita, Kansas

The Fall Regional Conference (FRC) is the premier event that Region V hosts for its membership. In addition to networking, this conference provides its attendees with workshops, competitions, TORCH (Technical Outreach Community Help) events, and much more. The events at this conference are geared toward empowering our membership to excel academically, succeed professionally, and positively impact their respective communities. We invite you to partner with us in making our FRC a success by participating in the annual Engineering and Technical Career Fair. On November 16

th, the Career Fair will provide each company with exposure to Region V’s

best and brightest prospects with available interview booths, to aid in the process.

FRC doesn’t just cater to college students. FRC consists of several other “mini-conferences” that include: the Pre-College Initiative Mini-Conference, Graduate School Mini-Conference, and various NSBE Professional events; culminating in a diverse conference experience that serves all demographics within our membership. We will also continue to host our International Fair in order to expose Region V membership to other nations and cultures while bringing awareness to NSBE’s International presence.

Junior high school and high school students (Pre-College/NSBE Jr.) will have an excellent opportunity to

learn about engineering professions and majors from current collegiate members and industry representatives via roundtable discussions, competitions, and one-on-one interactions. Collegiate members will be exposed to opportunities to improve their test taking and time management skills while getting valuable lessons in professionalism and financial management. All together this conference offers a unique and valuable experience to both our membership and to our corporate partners.

Special thanks to last year’s sponsors!*Board of Corporate Affiliates

3M* Accenture* Austin Chamber of Commerce BAE Systems* Bechtel Corp* Boeing* Boston Scientific Corp* BP* Burns & McDonnell Caterpillar Inc.* CH2M Hill* Chevron Corp* Central Intelligence Agency* Cisco Systems, Inc.* Cummins Inc.* Dell Inc.* Delphi*

Delta Air Lines, Inc.* Dow Chemical Company* DuPont* Eaton Corporation Inc.* EMC Corporation* ExxonMobil* Genentech Inc.* General Dynamics Corporation* General Electric* General Mills, Inc.* General Motors Company* Honda Motor Company* Hewlett-Packard Company* IBM* Intel Corporation* John Deere* Johnson Controls, Inc.*

Life Technologies* Eli Lilly and Company* Lockheed Martin* MeadWestvaco Corporation* Merck & Company, Inc.* Northrop Grumman Corporation* Raytheon Company* Rockwell Collins, Inc.* Shell Oil Company* Texas Instruments Inc.* Toyota Motor Corporation* United Technologies Corporation* United States Army* United States Coast Guard* United States Marine Corps* United States Navy* USAA


SPONSORSHIP LEVELS

Platinum Sponsor: $6,500

Two (2) exhibitor tables at the Fall Regional Conference Career Fair

Two (2) on-site interview booths

Six (6) Corporate Conference Registrations

Recognition at the Vanguard Awards Banquet

Company logo in Guidebook mobile application during the Fall Regional Conference

Corporate Sponsor’s website link on Regional website Gold Sponsor: $5,000

One (1) exhibitor table at the Fall Regional Conference Career Fair

Four (4) Corporate Conference Registrations



Corporate Sponsor’s website link on Regional website Silver Sponsor: $4,000

One (1) exhibitor table at the Fall Regional Conference Career Fair

Two (2) Corporate Conference Registrations



Corporate Sponsor’s website link on Regional website Bronze (Career Fair Exhibitor): $3,000

One (1) exhibit table at the Fall Regional Conference Career Fair

Two (2) Corporate Conference Registrations

Corporate Sponsor’s website link on Regional website Patron Sponsor (Non-Profits): $720


Two (2) Conference Registrations


Corporate Sponsor’s website link on Regional website Institutional Sponsors: $360


One (1) Conference Registrations

Corporate Sponsor’s website link on Regional website Interview Booth: $300

One (1) on-site interview booth from 8:00 AM until 5:00 PM on the same day as the Fall Regional Conference Career Fair

Hospitality Suites: $1,000 + Cost of food and beverages

Partners have the opportunity to invite members to an evening of appetizers to gain a greater knowledge of their character, goals and expectations without being limited to information received from an interview.

Resume Access: $3,000

For thirty (30) days access to the NSBE resume database. This opportunity will allow you to schedule interviews with desired candidates in advance of FRC. ($1,500 for Universities and Nonprofits) and is only available for career fair participants.


EVENTS The Vanguard Awards Sponsorship Cost: $13,000 The Vanguard Awards Banquet is the highlight event of the conference where we honor the outstanding members, leaders, and humanitarians of the Region V community. The sponsors of this event will be publicly acknowledged, and given ample visibility in front of the best our community has to offer; and thus leaving a lasting impression on the attendees. Benefits:

Corporate Sponsor will be able to provide a keynote speaker to address the conference attendees


Corporate Sponsor will have reserved VIP seating at the banquet for three (3) additional representatives

Corporate Sponsor will be able to advertise with company banners at the event

Link to Corporate Sponsor’s website on the Regional website. Engineering Olympics Sponsorship Cost: $600 This collegiate competition will consist of teams of five that will compete in five different events plus a bonus round. Categories covered in the competition will come from topics related to Mechanical, Electrical, Civil, Industrial, and Chemical Engineering along with a bonus round race. The competition may include events such as slingshots, circuitry, and brain teasers to test the mental alacrity of the engineering students. Funds will cover the cost of materials needed for the events and awards. Benefits:

Corporate Sponsor can provide judges for the events, network with participants, and observe the engineering skills of the membership



Link to Corporate Sponsor’s website on the Regional website. Graduate Senior Reception Sponsorship Cost: $4,000 This event is a Regional Professionals Executive Board (PEB) program held during the Fall Regional Conference that honors the successful matriculation of over 150 seniors through their respective science, math, engineering, and technology degree programs. Each will be inducted into the nationally recognized Order of the Engineer. The reception will include food and addresses from the sponsoring company and members of the PEB. Benefits:

Corporate Sponsor will be able to provide one (1) speaker

Free attendance for five (5) sponsor representatives, not including the speaker

Corporate Sponsor will have the opportunity to collect resumes from the graduating seniors

Recognition of the company as the official sponsor of the event in the PDC program and Region V AE website

Corporate Sponsor will be able to advertise with company banners at the event. Vanguard Award Entertainment Sponsorship Cost: $2,500 This portion of the ceremony is meant to close conference with an entertaining and memorable show. Sponsorship will cover the cost of providing the entertainer for the evening. Benefits:

Corporate Sponsor will receive recognition for sponsoring this event


Link to Corporate Sponsor’s website on the Regional website. Fall Regional Conference Bags and Lanyards Sponsorship Cost: $6,000 Conference attendees will receive laptop/book bags as memorabilia for attending the conference with the NSBE logo, conference dates/location and sponsors names and logos. This sponsorship will provide the company great branding opportunities. Benefits:

Corporate Sponsor will have the company logo featured on the conference bags for all attendees

Corporate Sponsor will have the company name and logo featured on the lanyards.


Fall Regional Conference Program Booklets Sponsorship Cost: $4,000 The Fall Regional Conference Program Booklets will provide all attendees with all programming including: conference itinerary, list of sponsors, workshops, special guests, and society information. Benefits:

Corporate Sponsor will be recognized as the official sponsor for the programs booklet

Corporate Sponsor will receive one (1) full-page of advertisement and recognition. FRC Community Outreach Sponsorship Cost: $500 This event will link membership with the community surrounding the regional conference location. Members will have the opportunity to interact with local elementary, middle, and high school students, as they share their engineering experiences and work on engineering projects together. Benefits:


Corporate Sponsor will be recognized for its support in the Pre-College Program. PCI Game Night Sponsorship Cost: $800 The PCI Game Night will allow high school students to compete with other members and promote networking and team building. Activities will consist of popular board games, video games, and company prizes. Benefits:


Corporate Sponsor will have the chance to advertise company name on the game consoles

Corporate Sponsor can provide t-shirts and other game prizes with company logo to participants. FE/PE Workshop Sponsorship Cost: $1,000 This workshop will prepare our members for both examinations with test taking tips and study methods to help them succeed. Benefits:


Corporate Sponsor will receive recognition on academic excellence support. PCI ACT/SAT Workshop Sponsorship Cost: $1,000 This workshop will give our younger members fundamental study techniques and test taking tips to earn high scores on these examinations. There will be information provided on where students can get sample tests and other materials to help them prepare. Benefits:


Corporate Sponsor will receive recognition on academic excellence support. International Fair Sponsorship Cost: $600 NSBE has chapters all around the world. This event is designed to expose Region V members to the cultures of different nations and to increase their awareness of NSBE's International presence. The fair will contain multimedia displays, decorations, music, and food and drinks representative of the cultures of the different nations attending the conference. Displays are created by collegiate and PCI chapters and in doing so require chapters to research and present information that educates participants about that particular culture. An award will be given for the best display. Benefits:


Corporate Sponsor will be recognized for its support in the International Awareness and maintain a presence with international chapters.

Evening Activity and Interaction Sponsorship Cost: $2,000 This event will allow members to participate in an activity that provides an incredible social environment with social interaction. Conference attendees will have another opportunity to network and improve the unity of the region by attending this event. Benefits:


Corporate Sponsor can provide t-shirts and other prizes with company logo to participants.


SPRING ZONE MEETINGS

The Spring Zone Meetings consist of meetings in each of our four (4) zones within our region: Texas (Big TEX) Zone, Louisiana (CAJUN) Zone, Missouri (MO) Zone, and Oklahoma (OK) Zone. These day long meetings consist of workshops and activities to help the chapters in the area interact with each other and learn new skills and tips in developing their professionalism and study habits. Spring Zone Meetings: Lunch and Learn Sponsorship Cost: $500 Maximum Number of Sponsors: 4 A Corporate Sponsor would be able to learn from and have lunch with the members. The corporate representative will help lead a workshop on professional or academic development. The Corporate Sponsor will also have the opportunity to collect resumes. Corporate Sponsor will provide lunch for this event and company banners to showcase sponsorship. Benefits:

Corporate Sponsor will receive recognition at the Spring Zone Meeting

Link to Corporate Sponsor's website on Regional website.


MEMBERSHIP PROGRAMS

PRE-COLLEGE INITIATIVE (PCI)

PROGRAM SPONSORSHIP OPPORTUNITIES The PCI Program provides a formal vehicle through which NSBE collegiate and professional members can encourage students in grades 6-12 to develop interests and skills in STEM related fields. NSBE Jr. Leadership Board Sponsorship Cost: $5,000 This leadership board provides a platform to increase the leadership opportunities for NSBE Jr. Members. This board will be operated by NSBE Jr. students under the advisement of collegiate and alumni NSBE members. The leadership board is responsible for the Regional Try-Math-A-Lon (TMAL) competition where students across the region solve engineering design and standardized test-taking challenges meant to challenge their critical thinking skills. This provides young students with early exposure to a strong leadership experience. Funds will cover costs for members to register and travel to conference. Benefits:

Corporate Sponsor will receive recognition for its sponsorship

Allows Corporate Sponsor to maintain a presence with NSBE Jr. chapters

Provides Corporate Sponsor with branding opportunity and positive exposure

Link to Corporate Sponsor's website on Regional website. PCI Mini-Conference Lunch & Dinner Sponsorship Cost: $7,000 This event allows informal interaction with future engineering students, while answering their questions about industry and the pursuit of careers in STEM related fields. Benefits:


Reserved seating for four (4) corporate representatives

Corporate representatives will be able to share with NSBE Jr. members possible career opportunities at their company.

Engineering the Future Sponsorship Cost: $2,000 This 6 - 12 week long mentor based program is designed to help develop and support our next generation of STEM related majors. Each week collegiate NSBE members present about a different engineering discipline to students that are designed to raise interest in STEM related fields. At the end of the presentation, there will be either a demonstration or an interactive activity that each mentee can take home, such as Hydrogen fuel cell, etc. In the spring, chapters can host bigger projects that will last about 2 - 3 weeks. Funds will cover cost of materials purchase materials and aid chapters in implementing this program. Benefits:

Corporate Sponsor will receive recognition for sponsoring this event for that school/city/region

Corporate Sponsor will be able to mentor the chapter and/or high school students interested in joining their company

Link to Corporate Sponsor's website on Regional website. NSBE Kid Zone Sponsorship Cost: $1,500 NSBE Kid Zone provides opportunities for children to be exposed to engineering despite being too young for NSBE Jr. conference activities. Children, in grades K-5, will apply basic engineering principles rooted in science, technology, and mathematics to design projects and to apply technical problem solving skills in games and competitions. These activities will aid in generating the children’s interests in STEM related fields and activities, thus helping to develop future generations of engineers. Funds will cover the cost of materials. Benefits:

Positive exposure and increased branding among young participants



COLLEGIATE PROGRAM SPONSORSHIP OPPORTUNITIES

NSBE has a wide range of programs designed for collegiate students majoring in fields related to science, technology, engineering, and mathematics (STEM). Our programs are designed to advance the Mission of NSBE by helping students improve their grades, gain research and professional experience, and make a positive impact on their community. NSBE rewards and encourages all of its membership to accomplish these pillars with scholarships and opportunities for academic, personal, and professional growth. A Walk for Education (AWFE) Sponsorship Cost: $1,000 The goal of this program is to increase awareness of the opportunities available through education, particularly in STEM fields, and to shatter myths and preconceived notions that are perpetuated among minority youths in underprivileged areas. Benefits:

Positive marketing in areas where the company brand may be underexposed

Corporate Sponsor will receive recognition as an AWFE supporter on the Region V website

Corporate Sponsor will receive acknowledgement in all AWFE Regional Communications for the year.

Scholarship Opportunities Sponsorship Cost: $3,000 NSBE provides various scholarships to our members through our NSBE and Corporate Scholarship Programs. Monetary awards are given to individuals who have demonstrated academic excellence in their graduate, undergraduate, and pre-collegiate coursework. Programs include Achievers’ Plus, Academic Technical Bowl, and Undergraduate Students in Technical Research (USTR). Benefits:

Positive exposure through the financial support of students pursuing academic success

Recognition on the Region V website and on the associated scholarship page. The Shadow Initiative Sponsorship Cost: $500 This specialized training program will provide standardized entrepreneurship training for the technical empowerment of collegiate chapter members. The training will serve to give tomorrow’s employers the training they need to create new technical business proposals. These proposals have great potential to provide solutions to real world problems, the community at-large, and in regards to the demands of tomorrow. Benefits:

Increased branding through association with advances NSBE and its economic development of local communities and new technical ventures


High V the 3.0! Sponsorship Cost: $1,500 This is a tutoring initiative in which the company has the opportunity to sponsor collegiate students with personal or chapter tutors for the year. This will increase our academic journey to get every collegiate member above a 3.0 GPA. The sponsorship price will pay for 60 students each to receive their own personal tutor for 10 sessions. Benefits:

Corporate Sponsor will share in the increased exposure as NSBE partner as we look to increase our global brand

Positive exposure through the financial support of students pursuing academic success.


IN-KIND DONATIONS

In addition to monetary sponsorship, your company may also have various items that they would like to donate in support of our pre-college, collegiate, and/or alumni programs and events. Offering in-kind donations entitle companies to publication at the event for which they donate as well as in the Region V newsletter. If donating to FRC or other conference related events, your company will appear in that respective Conference Program Booklet. Regional Leadership Conference

Bags (possibly nylon backpacks)

Pens/Pencils/Notebooks - for bag stuffing

Agendas (through ads, or sponsorship)

Opening session snacks - Friday night

Entertainment - Friday night

Breakfast - Saturday Morning

Evening Snacks (between lunch and dinner) Fall Regional Conference

Company Pens, Notepads, and small giveaways

FRC Planning Committee Shirts

FRC Planning Committee Jackets

Fifteen (15) Laptops (Workshops and Cyber Café)

Ten (10) LCD Projectors (Workshops)

Four (4) Laser Printers (Cyber Café and Conference Headquarters) Benefits: Supporting Regional Conferences through in-kind donations allows a great opportunity for brand exposure throughout that conference. The company name and/or logo can be displayed on donated items and the Corporate Sponsor will receive recognition for their contribution.


ONLINE SPONSORSHIP REGISTRATION PROCESS

The National Society of Black Engineers is a tax-exempt organization under section 501 (c) (3) of the Internal Revenue Code. All contributions are tax deductible.

Below you will find instructions for our, all new, online sponsorship tool. From here you will be able to review all the sponsorships we offer, see in real-time what is still available, and make purchases.

1. Go to www.nsbe.org

2. You can choose to login now in the yellow box on the top-right if you already have a NSBE account. If you

do not have an account the system, continue with the instructions below will prompt you to create one

before you checkout.

3. There are areas which you can make purchases:

a. To select your organizations partnership level click on “Levels of Sponsorship”

b. To select event-related sponsorships and additional items click on “Recruitment Opportunities”.

4. Click on the desired section (any red underlined link) for which you would like to review available

sponsorships.

5. Click any of the green bars to expand/collapse each section to see opportunities under each. Within that

section, click on your desired sponsorship.

Note: Each sponsorship item marked with an asterisk (*) requires additional fees such as food, beverage,

equipment and/or other ancillary costs.

http://www.nsbe.org/


6. This will now bring you from our website to the online purchasing system. Check the box of the sponsorship

you desired and enter the desired quantity.

7. Click “Continue Shopping” to select additional items from the same or different sections. Or if you are ready

to proceed, click “Complete Purchase” to go to the checkout page. Take this time to review all of your

desired purchases for accuracy, as well as the cancellation policy for related terms and conditions.


8. Enter your electronic signature and any special comments for your order, and check the below to

acknowledge you’ve read the cancellation policy.

9. Enter your payment information. In the dropdown menu next to Payment Method you may select to enter

Credit Card information, have the system process a Purchase Order, or Pay Later to have the system

create an invoice for you.

10. Select “Submit Payment”

11. An email will be sent to the email address you entered confirming your purchase. Please review this email

as it will contain specific information regarding your purchase, which can include contact information for

hospitality suite food/beverage orders, exhibitor’s kit, additional information we’ll need from you, or other

purchase specific information.

For additional assistance or questions regarding the website payment process, contact [email protected] or call 703.549.2207 ext 375.


CANCELLATION/REFUND POLICY The deadline for submission of this fully completed form is 30 days prior to the event date. Payment in full for any sponsored item contained in the 2013 Corporate Partnership Packet must be received no later than 30 days prior to the Regional Conference event date. Otherwise, access to the NSBE Regional conference events will not be permitted. Within 30 days of the event date, there are absolutely NO REFUNDS. A full invoice will be issued for all sponsored items prior to 30 days of the event date, except for registrations (credit card payment only). After 30 days, only credit card payments are accepted as the form of payment for the event. A 10% late fee will be assessed to any unpaid invoices falling within 30 days of the event date.


The Vanguard Region looks

forward to partnering with you.

National Society of Black Engineers

the national society of black engineers region v the ... and... · the national society of black...

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