The M&E Framework exercise

• Recap of the objectives of the M&E Frameworkexercise

• Matters arising from the Situation Analysis Reportand Community of Practice

(30minutes)

The objectives of the M&E framework exercise

Theoverallobjectiveistodevelopa“SADCTFCAM&EFramework”thatwillenablethestandardisedcollectionandevaluationof,andreportingondatawhichprovidesanaccurate

anduptodatepictureofthecollectivecontributionsofSADCTFCAstomeeting

objectivesofbiodiversityconservation,socialwelfareandeconomicgrowthatboththe

TFCAandregionallevels”.

The objectives of the M&E framework exercise

TheM&EFrameworkobjectivesandpriorities:Overarchingquestion– WHATISTHEADDEDVALUEofTFCAs?Stakeholdersengagementprocess(ElementsWorkshop,sitevisits,emailconsultation,reviewprocesswithM&ECommunityofPractice);Practicalityoffinaldocument- user-friendlinessandeffectivenessofimplementation;AbilitytocaptureTFCAandregionalinformationforprogressreporting;IntegrationwithSADCM&Eweb-basedsystem.

The outputs of the M&E framework exercise

TheSituationAnalysisReportonM&EtoolsforTFCAs:

ThecontentsoftheSARwerediscussedduringtheinceptionreporttoinclude

1) aglobalreviewofhowTFCAperformanceismonitoredandevaluatedglobally,and

2) thetools,whicharedirectlyand/orindirectlyrelevanttothecreationofaSADCTFCAM&Eframework.

TheM&EFramework,whichcontainsalltheinformationoriginallyassignedtotheSAR.

Matters arising from the SAR

Approach: AssessmentofusefulnessofM&EtoolsusingCommonPropertyResourcePrinciples.

Foundation: LegalandpolicyframeworkfortheestablishmentandimplementationofTFCAs.

PresentationofexistingtoolsrelevanttoTFCAM&E:Toolsembeddedininternationalsoftlaw(AichiTargets,SDGs)ToolsembeddedininternationalPAdesignations(Ramsar WIAM,UNESCO)ToolscreatedforPAandotherconservationobjectives(SMARTandMIKE,METT)ToolscreatedspecificallyforTFCAM&E(IUCN,PPF-PAT,KAZAM&E)

DiscussiononapplicabilitytoSADCTFCAspillarsandrequirements.

Recommendations

Matters arising from the SAR

TheobjectiveoftheSARascurrentlystructuredistoprovideacomprehensivedocumentabletogiverelevantinformationon:

1. HistoryandevolutionofTransboundaryConservationgloballyandinSouthernAfrica;

2. LegalandpolicyframeworkfortheestablishmentandsustainablemanagementofTFCAs,addressing:• Internationalsoftandhardenvironmentallegislation;• AfricanUnionpolicyandconventions;• SADCProtocols,strategiesandotherrelevantdocuments.

3. ExistingM&EframeworksandtoolsthataredirectlyandindirectlyapplicabletotheSADCM&Eframework.

Matters arising from the SAR

The M&E Framework validation

• Background and purpose of the presentation• Detailed presentation of the M&E Framework

structure• Comments and discussion

(2hoursand30minutes)

Background to the M&E framework

“Ataregionallevel,amonitoringandevaluationsystemneedstobetailoredtoassesstheprogression

oftheSADCTFCAprogramme”

SADCTFCAProgramme

C4 Objective 2: Establish monitoring and evaluationframeworks for TFCA development and management at theTFCA and regional levels;

C4 Output 3: Progress of individual TFCAs and the SADCprogramme periodically measured and analysed;

C4 Key Activity 6: Establish monitoring and evaluationsystems for the TFCA level and regional level.

Policy framework to the M&E framework

TherelevantobjectivesofSADCare:

(a)Topromotesustainableandequitableeconomicgrowthandsocio-economicdevelopment[…]throughregionalintegration;

(g)To achievesustainableutilisationofnaturalresourcesandeffectiveprotectionoftheenvironment.

TheestablishingTreatyofSADC(1992,amended2001)

SADC Legal framework to the M&E framework

1999ProtocolonWildlifeConservationandLawEnforcement

1998ProtocolonTourism

2000RevisedProtocolonSharedWatercourses

2001ProtocolonFisheries

2002ProtocolonForestry

SADC Policy framework to the M&E framework

RegionalIntegratedStrategicDevelopmentPlan

RegionalBiodiversityStrategy

SADCPolicy:StrategyDevelopment,Planning,MonitoringandEvaluation

SADCGuidelinesfortheestablishmentanddevelopmentofTFCAs

Purpose of the M&E framework

HowdoTFCAsaddvalue tothejointmanagementofshared naturaland

culturalresources tosupportsustainabledevelopment,

conservationandthepromotionofregionalintegration intheSouthernAfricanDevelopmentCommunity?

Implementation Cycle of the M&E framework

M&EBaselineData

Collection

Year1:Pilotingof

M&E

Year2:Runningof

M&E

Year3:RunningofM&Eandmid-termreview

Year4:Runningof

M&E

Year5:Conclusionof1st iteration

andFrameworkupdate

5 YEARS: WHY?

Justification for 5Y life cycle

AllowforallormostTFCAscurrentlyinCategoryBandCtobefinalised,sothatallfeasibleregionalTFCAsareestablished;AllowforthemoreadvancedTFCAstofinaliseandpilottheirindividualM&Esystem;AlignasmuchaspossibletheimplementationstagesofTFCAsintheregion.

Objectives for 5Y life cycle

FacilitateaninitialunderstandingofthefeasibilityofaregionalTFCAM&Eexercise,bothindividuallyandasacomponentoftheSADCResults-basedM&Esystem;

FacilitatetheintegrationoftheTFCAsobjectiveswithotherSADChardandsoftlegislation,withpossibilitytocreateaspecificprotocolforTFCAsestablishmentandimplementation,thatmergestherequirementsandexpectationsofallotherrelevantdocuments;

Helpalignregionalobjectivestointernationaltargets,namelytheSustainableDevelopmentGoals,tofacilitateintegratedreporting.

Question for 5Y life cycle

Shouldwereviewtheframeworkinyear2.5and5,assuggested,orinyear2and4?

Implementation hierarchy of the M&E framework

Supportingdatacollectionand

integrationprogressively

Responsiblefordatacollectionandinputting

Responsiblefordataintegrationandreporting

SADCTFCAUnit

TFCACoordinating

Agency

PAComponent

LocalNational

Authorities

SASDCTFCAUnit

TFCAWorkingGroup

Questions for hierarchy

WilltheTFCAWorkingGroupbeestablished?

WilltheTFCAStakeholders’Forumbeestablished?

Roles and Responsibilities in the M&E framework

Role Person ResponsibilityDatamanagerandreportingofficer

OfficerwithinSADCTFCAUnit

Thispersonisresponsibletocollectdataattheregionalleveldirectly,inresponsetotherelevantindicators.He/sheisalsoresponsibletocollectandevaluatethereportingprovidedbyeachTFCA,andcompilethefinalreport.

DatacollectionperTFCA

CoordinatorfortheTFCA

EachpersoninaTFCACoordinatingposition isresponsibletoreportonmostoftheindicatorsoftheframework.Ifsecondarydataisneeded,theyareresponsibletoverifythesourceandaccuracyoftheinformation.

Datavalidationandsystemreporting

SADCM&EofficerforFANR

Throughoutthepilotingphaseandeveryyear,beforereportingiscompleted,thispersonisresponsibletoverifythatalldataisenteredandthatitisenteredcorrectly,andseekrectificationwhenneeded.

Questions for R&Rs

WilltherebeadedicatedpersonatSADCTFCAUnitlevel?

Shouldweunpacktheexpression“personinaTFCACoordinatingposition”toassignspecificrolesforeachTFCA?

The information flow of the M&E framework

PA ComponentLocal Government

Authority

District Government

Authority

TFCA Coordinating Authority

SADC TFCA UnitSADC TFCA

WG/SF

Pro

gres

sive

ly e

stab

lishe

d po

st

mid

-ter

m r

evie

w (

Yea

r 3

)

Progressively established while the SADC TFCA WG/SF is created and the M&E Framework is being implemented

The Data handling for the M&E framework

DataManagement:TheinformationcollectedthroughtheTFCAsM&EFrameworkexercisesshallbeownedbySADC,itbeingultimatelyresponsibleforitsstorage,management,andanalysis.

DataStorage:TheinformationgeneratedwiththeTFCAsM&EFrameworkprocessshallbestoredbySADCasacomponentoftheoverallSADCResults-basedM&ESystemprocesscurrentlybeingestablished.ThereportsgeneratedbytheSADCTFCAUnitwillbealsostoredonthepublicportaloftheTFCANetwork,http://www.tfcaportal.org

The Data handling for the M&E framework

DataAccess:DuetothenatureoftheSADCResults-basedM&ESystem,peopleinvolvedintheimplementationoftheTFCAM&EFrameworkwillbegrantedaccesstotheonlinereportingwebsiteasfollows.ThismaychangeinthesecondreiterationcycleoftheSADCTFCAM&Esystem,dependingonevaluationoftheTFCAM&EframeworkandprogressfortheSADCResults-basedM&Esystem.

The Data handling for the M&E framework

DataAnalysis:TheofficerforSADCTFCAUnitisultimatelyresponsiblefordataanalysisandreportingontheTFCAM&Eframeworkstructure,he/shemaydecidetograntaccesstorawdatatootherstakeholdersinaccordancetoSADCPrivacyPolicy.

The M&E Results framework

Questions for M&E Results Framework

ShouldweusethecontentsoftheoutputsandkeyactivitiesforComponents2and3andformulateOverarchingStrategicObjectives?

ThismaysupporttherevisionoftheTFCAProgramme.

The M&E Framework validation

• Group work on M&E Framework• Feedback from group work

(3hours)

Questions on M&E Framework

Shouldwereviewtheframeworkinyear2.5and5,assuggested,orinyear2and4?

WilltheTFCAWorkingGroupbeestablished?

WilltheTFCAStakeholders’Forumbeestablished?

WilltherebeadedicatedpersonatSADCTFCAUnitlevel?

Shouldweunpacktheexpression“personinaTFCACoordinatingposition”toassignspecificrolesforeachTFCA?

ShouldweusethecontentsoftheoutputsandkeyactivitiesforComponents2and3andformulateOverarchingStrategicObjectives?

The M&E Framework indicators

• Presentation of indicators• Questions arising from indicators

(2hoursand30minutes)

Idcode Definition Baseline Target Datacollection Sources Responsible Notes

IND07/01

ProductionofaregionalTFCAtourismstrategyforproductcreationandmarketing.

2017

ToestablishabaselineofactionagainstwhichtomonitortheperformanceofTFCAsatregionallevel.

Annual SADCTFCAUnitSADCTFCAUnit

Onceachieved,thisindicatorprogressesto:PeriodicalreviewoftheregionalTFCAtourismstrategyforproductcreationandmarketing.

IND07/02

ProductionofcertificationsystemforTFCA-basedtourismproducts.

2017

Toestablishacertificationsystem,similartoEuroparc,forTFCA-basedtourismproducts.

Annual SADCTFCAUnitSADCTFCAUnit

Onceachieved,thisindicatorprogressesto:PeriodicalreviewoftheSADCTFCATourismcertificationsystem.

IND07/03

Productionofguidelinestofacilitateequitablepartnershipsbetweenruralcommunitiesandthepublic/privatesectors.

2017

Toestablishabaselineofactionforgovernmentandprivatesectorstoengagewithruralcommunities.

Annual SADCTFCAUnitSADCTFCAUnit

Onceachieved,thisindicatorprogressesto:PeriodicalreviewoftheSADCTFCAMulti-partytourismventuresguidelines.

IND07/04NumberoftourismactivitiesimplementedthroughSADCTFCA.

2017

TosetaminimumnumberofactivitiestobeorganisedandfundedattheregionalleveltocreateandmarketTFCAsastourismproducts.

Annual

SADCTFCAUnit;TFCAstakeholderforum;ICPCoordinationforum.

TFCACA Thisindicatorwillalsospecifythetitleofactivityandabriefsummary.

IND07/05Establishmentofaforumforlocalartsandcrafts .

2017

Toestablishaforumforlocalproducersandmanufacturersinordertoimprovetheiraccesstotourismmarketsandtheirunderstandingoftouristdemands.

AnnualTFCACA;SADCTFCAUnit

TFCACA;SADCTFCAUnit

Onceachieved,thisindicatorprogressesto:Numberofdecisionstakenbytheforumtofacilitateaccesstotourismmarkets,includingdetailsofdecision.

IND07/06

EstablishaTFCA-basedtourismproductsportfolioanddatabaseofactivitiesimplemented.

2017

TocreateadatabaseofdetailedinformationontheactualimpactofTFCA-basedtourismproductsontheimplementationoftheTFCA,includingthoserunbyprivatesector.(seeGLTFCA)

Annual TFCACA TFCACA

Thisindicatorwillberelatedtoadatabaseondetailedinformationonthetypeofactivities,thecontributiontotheTFCAandtheexpectedreturnstothewiderstakeholdersgroup.Itcanbedisaggregatedincross-borderandcommunitybased.

Comments on M&E Indicators