The Labor Contractor’s Office

Datatech 1911 N Fine Ave

Fresno, CA 93727 Toll free (888) 222-DATA

Fax (559) 226-5418 www.DatatechAg.com

datatech@DatatechAg.com

The Labor Contractor’s Office Accounting Software Designed for Farm Labor Contractors

The Labor Contractor's Office is a complete payroll and accounting software system designed specifically for the demanding payroll requirement of farm labor contractors. Only The Labor Contractor's Office offers you:

Complete accounting systems or payroll-only to fit your needs. Training available by remote communication software, at our office in Fresno or

at your office. The ability to import your data from other accounting programs, such as

Famous, AgData and QuickBooks to help you get up and running immediately. Toll free help on our support hotline. New features, reports, and enhancements are made by our programming staff

based on your feedback. 45 day unconditional money back guarantee. A standard Windows user interface, making it easy to learn and use. A system designed for both individual labor contractors and bookkeepers doing

payroll for multiple contractors. Enhanced customer support with the use of remote communications software. Use on a single computer or a network. Network version contains advanced

features for coordinating work entered by multiple users. The Labor Contractor's Office was created using an advanced software

development system that gives us greater flexibility in designing our software and adding new features.

The Labor Contractor's Office is part of a family of advanced accounting

software packages designed for different segments in the ag industry.

What will The Labor Contractor’s Office do for you?

The Labor Contractor’s Office is designed to automate your payroll, bookkeeping and billing functions. When it comes to payroll, labor contractors often have unique concerns. For instance, paying multiple piecework and hourly rates, fast entry of information to handle high volume payroll, verifying piecework employees receive minimum wage, tracking which employees are working for which growers, printing payroll check stubs that comply with regulations, printing labor reports for their growers, and so forth. Invoices to growers can be automatically generated from your payroll information, or you may choose to manually enter invoices. Bookkeeping functions may also be handled, with all of your payroll, vendor check, and billing entries automatically updating a general ledger system that produces financial reports for your business.

What will The Labor Contractor’s Office not do for you?

Keep in mind that our software is a tool for doing your payroll and bookkeeping. Just as Microsoft Word is a tool for writing. It won’t turn you into a bookkeeper or an accountant or make decisions for you that require bookkeeping knowledge. Just as Microsoft Word doesn’t turn you into John Steinbeck or Ernest Hemmingway when you sit down to type the next great American novel. So a certain degree of knowledge about payroll and bookkeeping is very helpful when you start to use our software. For instance, you should be familiar with payroll record keeping requirements, schedules for paying tax deposits, quarterly and annual filing requirements, etc. When it comes to bookkeeping questions, our technical support representatives can tell you how to do something, but not what to do.

About Datatech

Datatech got its start in 1980, when Isaac Davidian began programming agricultural accounting software for Borelli Produce, a Fresno based grower/shipper/packer. In 1986 Isaac bought Datatech to make it a fully independent company. Since it’s beginning, Datatech has been through the ups and downs of both the computer and ag industry, adapting to new technologies and marketing new products to better serve the needs of our customers. We are committed to continuing this tradition.

When you call Datatech, you know you’ll be talking to people who have years of experience working with computers and our accounting software. We have worked with labor contractors like you to get the most out of your computer systems. The training and support provided by our support staff ensure that you get the most out of your investment. Our programmers add new features based on your suggestions, ensuring that your investment grows and continues to meet your changing needs.

Easy to Learn, Easy to Use! Just what you would expect from a Windows based application! The Labor Contractor’s Office has been designed from the ground up to be easy to learn and easy to use. This is the result of our years of experience in designing ag accounting software. The Labor Contractor’s Office was designed with a modern Windows 95/98 user interface. So if you’ve used other Windows applications, you’ll feel right at home using The Labor Contractor’s Office. At the same time, we have kept data entry requirements in mind, so that you can operate virtually the entire program from the keyboard if you don’t want to use the mouse. The main menu of The Labor Contractor’s Office is arranged according to the main functions of the program, making it easy to find the option you are looking for:

Underneath the main menu, a button bar provides quick access to common operations (find, save, delete, etc.) as well as shortcuts to open the most often used windows. We’ve designed several other features to help make using The Labor Contractor’s Office easier: Wizards guide you through processes with multiple steps, including the initial program

setup, setting up bank accounts, miscellaneous deductions, and so on. An online help file that not only provides specific information about each window in the

program, but also frequently asked questions sections, tutorials, and general information about bookkeeping and accounting with specific examples of how entries should be made in the program.

Reports can be previewed to the screen before printing. (You can also select any Windows

font to use for reports and check printing.) Quickly page through reports on screen before printing, then print the entire report or a single page or series of pages. Reports can also be emailed in Adobe PDF format automatically and many reports can be exported to Excel.

Several windows use “context menus” (activated by clicking the right mouse button) that give

you all relevant options. Eliminates guessing what keys to hit or buttons to click. Selection lists are available throughout with multiple ways of searching for accounts.

Advanced users will appreciate keyboard shortcuts using the Control and Alt keys, to speed

up data entry and avoid having to switch your hands back and forth between the keyboard and mouse.

Careful attention has been paid to the user interface design so that it is consistent with other

Windows software. In other words, you shouldn’t have any difficulty in figuring out what all the buttons, checkboxes, lists, and other user interface widgets actually do.

These are just a few of the features that make The Labor Contractor’s Office easy to learn and easy to use. The rest of this brochure highlights specific features of each of the main modules.

Ag Payroll

Employee File An easy to use entry screen allows you to enter new employees and change information on existing employees. Information such as the address, pay rates, marital status, alien registration number, dependents, etc. can be changed when necessary.

Deductions Deductions for federal and state taxes are calculated automatically. Automatic deductions can also be calculated for insurance, garnishments, child support, benefits, 401K’s. These deductions can be a fixed amount or a percentage of the gross or net check amount. Loans or advances can be deducted until the balance of the loan is paid off.

Employee History Employee check history is retained indefinitely so that you can print earnings reports for government agencies at any time. Employees that have been laid off or fired can be set to “inactive” status so that they will not appear on current reports. The date hired (or rehired) is used to automatically generate the DE-34 report for you. Each employee has a notepad for entering additional information on his account.

Employee Lists

Abbreviated or Detailed Employee List

Miscellaneous Deduction List

Wage Detail Report

Time Card Labels

Mailing Labels

Registered Alien List

New Hire (DE-34)

Social Security Verification

Crew Sheets

Employee Drug Test Selection

Check Entry and Processing The Batch Payroll Check window is designed for entering check information for an employee from his or her timecard. After the gross wage information is entered, the program calculates all the deductions and the net check amount. Each line on paychecks can be charged to different general ledger accounts, growers, crops or jobs. Multiple piecework and hourly rates can be combined on the same check. There is no limit on the number of lines you can enter on a check. Several features are included to speed up the entry of check information. When entering repetitive information, you can set of default values for the entries on the Batch Payroll Check. You can also set up default pay rates, which are based on the jobs and crop entries. Check information may also be copied from one employee to another when employees are being paid for the same jobs. When employees are working on raisins and are paid based on the row, the Row Count feature will automatically enter the piecework units for you when paying for pruning, tying, rolling, turning and boxing. Once payroll checks have been entered, they can be printed out in alphabetic or account number order. Checks can also be printed by crew number, which makes it easier to distribute them to employees. Single checks can also be printed if you need to get out a check early. A handy reprint feature allows you to reprint checks that jam or do not print out correctly without having to void and re-enter them. After printing checks, the Check Signoff Sheet report can be printed, giving you a sheet that employees can sign when they pick up their checks. A Check Voucher Report may also be printed if there is too much gross wage detail to fit on check stubs.

Daily Payroll Entry The Daily Payroll Entry is designed for entering payroll information directly from daily crew sheets. Entries can be entered each day, or at the end of the week. Information can be automatically repeated from line to line, eliminating repetitive entries. You can even have entries for different pay periods in the daily file at the same time. As on the Batch Payroll Entry window, several features are included to speed up entry. Default values can be entered automatically for you, as well as automatic pay rates based on the crop and job performed. When all employees on a crew are paid the same number of hours or units and the same rate, the Pay Crew option can be used to copy a single line to every employee on that crew. Five different reports are available for checking your entries. Each report includes flexible parameters so that you can pick the order that the reports are printed in and print entries for the particular dates, grower, crews or user who entered the information. When it is time to print checks, the Create Checks option will allow you to specify the pay period dates and leave any other entries in the file. This means it is possible to start entering time for the next pay period even if you haven’t printed checks for the prior period yet. Checks can also be created according to the crew number, grower, or the operator who made the entries. Employees that work on different crews can have all of their time combined onto one check if desired, or you can create and print checks for individual crews (which may mean an employee may get a check for each crew he or she worked on).

Daily Payroll Reports

Daily Payroll Reports by Crew, Operator, Time Sheet and/or Grower

Weekly Piecework and/or Hour Reports

Daily or Weekly Batch Reports with Deduction Calculations

Custom report that allows you to select your own columns and sub-totals

Crew Sheet Entry Wizard Enter information from your crew sheets even faster than before with the Crew Sheet Wizard. Four different Crew Sheets are available for recording time or the Crew can be exported to your own customized Excel templates. Then a few simple steps are all that it takes to enter the time and/or pieces daily or at the end of the week. Sample Daily Crew Sheet Sample Weekly Crew Sheet

Crew Sheet Entry Wizard

Step 1: Enter basic information for this time sheet.

Step 2: Select the type of crew sheet (daily or weekly) and enter the date(s).

Step 3: Enter the pay type (regular hourly, piecework, etc.) and the rate to use.

Step 5: If more employees were added to the crew sheet in the field, you can add them here.

Step 6: Finally, edit the hours/pieces for each employee.

Step 4: Enter the default number of hours worked and a default for the pieces. (If paying a weekly time sheet, you will have a table with all days.)

Payroll Reports Payroll Journal The Payroll Journal lists all checks for your payroll period, with all of the gross wage information and the deductions. The Payroll Journal handles updating the General Ledger, Accounts Payable, and Tax Deposit screen. It calculates State Unemployment, Federal Unemployment, and employer FICA taxes, as well as worker's compensation insurance costs.

Tax Deposits After the Payroll Journal is printed, the Tax Deposit window will display what you owe for each federal and state payroll tax. You can use this screen at any time to enter payments for your tax deposits. If payments are deducted from your bank account electronically, the Tax Deposit window will record this as a miscellaneous transaction on the Payables Checkbook window. Otherwise you can enter the payment amounts and print a check from this window. When a payment is recorded, this screen automatically records the payment and updates the General Ledger module with the payment information.

Earnings Records The Labor Contractor’s Office keeps all checks issued to employees indefinitely. You can use the Earnings Records report to print check information at any time. These reports help you answer questions from employees or government agencies (state unemployment, welfare, etc.). The Earnings Record lists each check the employee received for the period you request, showing total hours, gross wages, deductions, net pay, and check numbers.

Worker’s Comp Reports Separate rates for worker’s compensation insurance can be set up for each crop. This allows you to maintain different rates for tree fruit, vines, row crops, etc. The Payroll Journal uses these rates to keep your current worker’s comp liability up to date. You can also print the Worker’s Comp Report for any date range to get a summary by crop of your worker’s comp expenses.

Quarterly and Year End Processing At the end of each payroll quarter, the program will print out the California State Form DE-9 & DE-9C, Federal Form 941 (if you have non-ag employees). At the end of the year, the program will print out the Federal Form 943 (for ag employees), and W-2's. W-2's can be printed whenever you are ready--you don't have to print them before starting your new year and they are saved permanently, so you can always print additional copies. The program will also generate the Electronic DE9 & DE9C files for the state of California (call for support of electronic reporting in other states). Electronic Payroll Reporting The Electronic Reporting option of The Labor Contractor’s Office allows you to generate files to upload to the EDD and SSA (through their e-services websites). This is required for employers with over 250 employees. The Labor Contractor’s Office offers flexibility in generating the files. The totals that are reported each quarter and at the end of the year are stored in a special “archive” file. Corrections to SSN and employee information can easily be edited and a new file generated.

Samples of some of these reports are provided on the next six pages.

California 4045 Ag Labor Report Full Time Employee Count

Quarterly Reports

Quarterly Wage Detail Report Taxable Wages by Quarter Quarterly State Reports Employee Tax Schedule Quarterly Federal Report (941)

Year End Reports

Yearly Wage Detail Report Federal 943 Report FUTA 940EZ Report W-2 Printing

Payroll Reports Batch Payroll Report Row Count Worksheet Daily Payroll Reports Payroll Journal Check Signoff Sheet Employee Check Vouchers Employee Check Detail Employee Earnings Records Employee Deduction Report Employee Garnishment Report Worker’s Comp Report Tax Liability Report Labor Analysis Report 401-K Report Wage & tax Summary

Sample Payroll Reports Hours/Piecework Report by Day

Daily Payroll Report

Payroll Batch Report

Check Signoff Sheet

Registered Alien List

Worker’s Comp Report

Federal Form 943

Employee Earnings Record

Employee Check Detail

Grower Labor Reports During payroll check entry, all information is recorded for printing labor reports for your growers. Each line of payroll that you enter has a crop, job and grower entry. The crop file allows you to enter descriptions for each of the separate locations, ranches or crops that employees are doing work in for your growers. Job descriptions are also entered for each type of work done. These descriptions appear on the labor reports, so that the grower knows what work was done and where it was done. Labor reports are normally printed after the Payroll Journal. In addition to printing the labor reports as part of your normal workflow, you can also print them for any period of time. For instance, a grower may want to get a report of all the work that was done for an entire month. Or, a labor report from a couple of weeks ago is lost, and needs to be reprinted. In both of these cases, The Labor Contractor's Office allows you to print reports to get exactly what you need. In addition to printing the labor reports, several billing options are available to automatically generate invoices from your payroll information. Each grower may have its own settings, so you can use different methods or rates for each grower or turn off the automatic invoicing if you enter invoices manually. Grower invoices print out right after the labor reports. If you are billing the grower a flat commission rate, such as 36%, you can enter this rate in the grower file, and when the labor reports print out, an invoice billing that rate will be printed. Or, if you bill for each employer tax and worker's compensation insurance and charge a lower percentage, the grower file can also be set up to do that. A flat rate billing option is also available, where the grower is billed specific rates for each hour or piece. If errors were made on the day, grower, crop or job entries on payroll checks, these can be corrected even after the checks have been printed so that the Grower Labor Report will have the correct information. With the optional Accounts Receivable module, grower invoices can be automatically posted to the invoice file for printing on aging reports and statements and entry of cash receipts. Grower charges can be entered to bill the grower for items besides labor, commission, taxes and worker's compensation insurance. For instance, if you are purchasing cartons and need to bill the grower for them, you can enter grower charges for the number of cartons harvested and the price per carton. These charges will be added to the grower invoice created by the Grower Labor Report. During payroll entry, you can enter equipment used by employees. This will automatically create charges that will be billed to the grower for equipment rental. The next page explains the options that you have in setting up grower accounts. A sample Grower Labor Report and grower invoice follows.

Grower Setup Each grower account has a number of settings so that you can control what type of reports are printed and how each grower is billed. First, there is a setting for the type of Labor Report that you want to print. The full report prints a detail list of all gross wages, subtotaled by crop, along with a detailed list of employee check information. This provides the grower with all of the information that is required. You may also choose to print a report listing only the employee and check information, or to print no report at all. Two basic billing methods are provided: cost+commission and a flat rate method. The cost+commission method simply charges a percentage commission on top of the total labor. The flat rate method charges a fixed rate per piece or hour worked for each employee.* If you don’t want the program to print an invoice at all, you can also turn off the billing option. For instance, some contractors manually enter and print their invoices in the Accounts Receivable system, and so they turn off the invoice that prints with the labor report. A single invoice may be created for each grower, billing for all labor listed on the Grower Labor Report. Or you may choose to have the program create a separate invoice for each crop or each ranch that appears on the labor report for each grower. Billing Options As shown below, when using the cost+commission billing option, you can enter one to four separate rates to bill the grower. You can also combine billing a percentage commission with itemizing the overhead items: SUI, FUI, FICA, and worker’s comp insurance.

* For each job and crop, you can specify rates that are to be paid to the employee as well as the rates that are billed to

the grower. These rates are entered on another window.

Grower Labor Report

Grower Invoice included with Labor Report

Grower Invoice (Fixed Rate Billing Option) This invoice was produced from the same information as the invoice on the prior page, but using the fixed rate billing option. Instead of detailing the payroll amounts and charging a commission on top of the payroll, billing rates were entered into the program to charge for each of the jobs

listed.

Accounts Receivable The Accounts Receivable option gives you the ability to enter and print invoices, track outstanding invoices, enter payments received, and print statements. The Accounts Receivable integrates with the General Ledger, and Accounts Payable modules, updating them with the income and deposit information. Invoices printed through the Grower Labor Reports can be automatically posted to the Accounts Receivable invoice file.

Features of the Accounts Receivable module include: Customer file maintains names, address, and current

balances for all your customers. Customer lists and mailing labels can be printed from the customer file.

Two different invoice entry windows are provided.

One is designed to provide detail for each line item. The other invoice entry window is designed specifically for labor contractors.

Invoices generated by the Grower Labor Reports can

be automatically posted to Accounts Receivable. Invoices may be posted as trials, so that you can make corrections or additions before finalizing them.

Invoices may be printed at the time of entry or in a

batch at a later time. If printed in a batch, invoices can be first printed as trials, proofread, and then printed as finals.

Invoices and statements may be printed on blank paper, letterhead or pre-printed forms. You

can print your company logo at the top of the invoices when using the blank paper format. Payments received for invoices are automatically updated to the Checkbook window and

appear as deposits. Customer statements can be printed showing all open invoices. Invoices and statements can be printed on standard forms, blank paper, or letterhead stock. Aged Accounts Receivable Report, for accounting and collections, may be printed in summary

or detail form, with user defined aging periods.

Forms & Reports Customer Lists Mailing Labels Year to Date Sales Report Invoice Lists Cash Receipts Journal Sales Journal Customizable Sales Analysis Report w/Export to Excel Sales Report by Territory Accounts Receivable Report Customer Account Inquiry Customer Statements Customer Invoice

General Invoicing The General Invoicing option can be used for manually entering an invoice or for editing invoices generated from the Labor Reports in the General Invoice style. You can set up predefined billing codes with default descriptions and prices, or type in the description and prices yourself on each line.

Printed Invoice

Labor Contractor Invoicing The Labor Contractor’s Office includes an invoice entry window designed specifically for labor contractors. These invoices can be automatically generated for the Labor Reports or manually entered. Your customers will find the invoices are clear and easy to read.

Printed Invoice

Accounts Payable The Labor Contractor’s Office makes paying your bills as painless as possible. It keeps track of vendor names, addresses and 1099 information. There are two methods of issuing vendor checks: direct expense and payables. Direct expense checks are easy to enter, and reports are similar to a “one-write” system. Payables checks give larger organizations the cash management control they need.

Vendor File

You can set up an entry for each vendor with their name, address, phone numbers, default terms information, default general ledger account, and 1099 information. If you have vendors on file that you no longer do business with, you can set their account status to inactive. A separate “remit-to” name and address can be entered for printing on vendor checks if needed.

Vendor Lists/Reports

Detailed/Abbreviated Vendor List

Mailing Labels (Laser and Dot Matrix)

YTD Purchases Report

DE-542 Report

Miscellaneous 1099’s

Checkbook Register At the heart of the Accounts Payable/Vendor Check Writing system is the Checkbook Register. Use this window to enter vendor checks, service charges or miscellaneous debits, deposits, transfers, and voided checks.

Checkbook Register features include:

Checkbook Register window looks like your check register and gives you one place to go to enter direct expense or payables checks, deposits, and transfers.

Running bank account balance is always displayed on the Checkbook Register window.

Program supports up to 99 bank accounts with automatic transfer and audit trail between accounts.

Checks you have written by hand can be entered without printing them.

Miscellaneous charges and electronic transfers, such as bank charges, automatic loan payments and payroll tax payments are easy to enter.

Checks that jam in the printer can easily be voided and reprinted. Payroll checks may be voided conveniently from the Checkbook Register. Checkbook Register can display a checkmark next to each check indicating which checks have

cleared. Recurring payables transactions can be set up to post automatically on a regular basis.

Direct Expense Checks

Direct expense checks allow you to enter the expensing information for both the general ledger and cost accounting when you are ready to issue the check. Expenses on a check may be charged to more than one general ledger expense account as needed. As the check is entered, expenses are automatically posted to the general ledger and an entry is posted to your cash in bank account. For accounting purposes, direct expense checks record expenses on a cash basis. If you want to operate on an accrual basis, use the vendor invoice entry and the payables check entry.

Accounts Payable Invoicing and Automatic Checks The advanced accounts payable features in the Labor Contractor’s Office allow you to enter your bills as they are received. They can be scheduled for payment based on a fixed due day or standard terms, such as “Net 30 days”. Discounts for early payment can also be entered. When you use the accounts payable invoicing system, you can choose to update the general ledger and cost accounting on a cash basis or an accrual basis. Under the cash basis system, the expenses that are entered on the invoice are not posted until a check is written to pay the invoice. The expenses are then recorded on the date of the check in the general ledger and cost accounting systems. Under the accrual basis system, the expenses are posted to the general ledger and cost accounting on the date of the invoices, along with a liability on your “Accounts Payable Trade” account. When you are ready to pay bills, you can print a Cash Requirements Report to see what invoices are due and then print the checks automatically. Invoices may be placed “on hold” so that they won’t be paid until you release them for payment. You may also manually select which invoices to pay for individual vendors.

Vendor Invoices Entry of vendor invoices produces cash management reports and allows users to print checks automatically as they come due or one at a time. Discounts can be entered for early payment and are automatically calculated and deducted when the check is issued before the discount due date.

Accounts Payable Reports

Invoice Inquiry

Invoice Journal

Vendor Check Vouchers

Aged Payables Report

Cash Requirements Report

Do Not Pay Invoice List

Cash Requirements Report/Automatic Checks The Cash Requirements Report tells you what is due on a specific payment date, based on the payment terms. If you want to print checks for the invoices listed on the Cash Requirements Report, all it takes is a few clicks of the mouse and the checks are printed automatically.

Batch Payables Check Printing You can also select which vendors/invoices to pay on the Batch Payables Check Printing window and print checks from there.

Bank Reconcilement The Labor Contractor’s Office makes reconciling your bank statements to your checkbook easy. Simply enter the bank statement date, balance on your statement, and check off all checks that have cleared. You can clear each transaction individually, clear a range of checks by number, clear transactions by date, or clear all displayed transactions. Options are provided for searching for transactions by check number and amount. Print the Bank Reconcilement Report when you are done to check your work.

Vendor Account Inquiry “Have I paid this bill already?” “How much did we pay for cell phone service last year?” “How much do I owe Orange Belt Supply?” If you find yourself asking questions like these, go to one of the Vendor Inquiry windows to view complete histories of checks and invoices for your vendors. At a glance you can tell what checks have been issued, which invoices are paid and which ones are outstanding, and print reports listing the checks and invoices.

General Ledger The General Ledger system is integrated with the rest of The Labor Contractor’s Office programs. All information that you enter is updated to the general ledger automatically, so you don’t need to know what accounts should be debited or credited. In addition, the individual modules that make up The Labor Contractor’s Office get balances directly from the general ledger for specific accounts. For example, the bank balance displayed on the Checkbook screen is directly taken from your general ledger cash in bank account. The Tax Deposit screen in the payroll gets the balances for each tax from the general ledger liability accounts. And the payable and receivable aging reports use the appropriate general ledger account balances when printing aging reports as control totals. Such integration between the components of The Labor Contractor’s Office gives you greater confidence in the accuracy of the report totals, bank balances, and payroll taxes due. The Labor Contractor’s Office comes with a chart of accounts designed for farming operations. You may choose to use this chart of accounts, modifying it as needed, or start from scratch with a new chart of accounts. Some of the features of the General Ledger system include:

Full double entry accounting system with fiscal

year independent of the calendar year. Payroll checks, payable invoices, checks,

deposits and receivable invoices are automatically updated to the General Ledger.

Ability to enter manual or recurring manual

journal transactions.

Financial Statements may be printed at any time, even in the middle of the month.

A prior fiscal year can be left open until final adjusting entries are made, while you continue with work in the current fiscal year.

Review Journal Transactions window allows you to quickly find transactions that have been

posted and make corrections/adjustments if necessary.

Financial reports can be printed on an accrual or cash basis method.

General Ledger Reports Chart of Accounts Journal Transactions by General Ledger Account # Journal Transactions by Source Journal Check Journal Transaction Report General Ledger Update

Financial Statements Trial Balance Balance Sheet Comparison Balance Sheet Profit or Loss Statement Monthly Profit or Loss Statement Ratio Profit or Loss Statement Comparison Profit or Loss Statement 12 Month Financial Report Cash Flow Worksheet Trial Balance Worksheet

Thank You! We appreciate your interest and the time you have taken to review The Labor Contractor’s Office. We have covered the most important features, but we couldn't cover every feature in this booklet in detail. What we have concentrated on are the features most asked about by growers and features that our customers feel are most important. If there are any questions you still have, please feel free to call and ask us at 1 (888) 222-DATA.

Why Use The Labor Contractor’s Office?

Datatech software is a powerful tool for recording and analyzing the information you need to see to keep an eye on your bottom line. Labor contractors all over California and throughout the United States are using Datatech software to handle their payroll, billing and bookkeeping. Some have started with a generic program like QuickBooks and found the limitations with those programs. Others have become dissatisfied with programs from AgData or Famous, and switched to The Labor Contractor’s Office for its superior features, design, and ease of use. Here are some of the benefits you’ll receive from using The Labor Contractor’s Office: Save time handling large payrolls. Professional labor reports and easy-to-read invoices give your growers all of the information

they are supposed to have--automatically. Streamline your billing process by using the built-in automatic invoicing features Stay in compliance with state and federal payroll regulations and reporting requirements. Responsive support services—not only do we use customer suggestions for new features but

we try to stay one step ahead and anticipate future needs as well. Unlimited telephone support on our toll free hotline. Consolidate all of your payroll, billing and bookkeeping tasks in one program. Prepare and submit magnetic media disks for quarterly and annual reports yourself. We will be happy to customize our software if you require specialized reports, invoices,

statements, check formats, etc.

Training Options

Training is essential to successfully putting The Labor Contractor’s Office to work for you. We have several options available to get you started:

1) Training at our office in Fresno. You can bring your computer in to our office and we will install

the software for you. Most people can learn the basics of setup, employee entry, and check entry

and processing in 3-5 hours. Additional in depth training can be done whenever you are ready.

2) Onsite training at your office. Datatech personnel can come to you and handle installation and

training on-site.

3) Remote Training. Datatech includes the Remote Communication Software Team Viewer with

your purchase of the software. This allows us to connect to your system and provide training over

the phone, while we control your computer and guide you through the software.

4) Start learning The Labor Contractor’s Office on your own, then get follow-up training if needed.

This allows you to learn the basics of setup and data entry, and then concentrate on more advanced

topics for in-office or on-site training. This is a good option for people with moderate experience

with computers and payroll software.

Training Rates:

In California: Remote Training & In Our Office - $120/hour

On-Site in California: $120/hour, plus a travel charge (depends on location, call for estimate)

Outside California: $150/hour, plus normal travel costs (airline, hotels, meals)

Pricing and Ordering Information

Please contact a Datatech sales representative at (888) 222-DATA (3282) or Sales@DatatechAg.com

to get a quote, schedule a demonstration of the software or to place an order.

Software Support

When you purchase The Labor Contractor’s Office, we provide a 90-day limited warranty,

which includes any software updates and enhancements that become available, as well as

unlimited telephone support via our 800 toll free number. If the warranty period includes the

end of the year, you will also receive any necessary changes to tax rates and forms for the new

year.

Additionally, we provide remote support through Team Viewer software. This remote control communication program allows us to connect to your computer(s). This allows us to see what's happening, diagnose problems, provide supplemental training, and send program updates immediately when necessary. This makes it much easier to help you and answer questions quicker. After the initial 90-day warranty, our Software Support Contract will continue all of the above

services on an annual basis. This means you have continued access to our toll-free support

number, updates to tax rates, changes to tax forms (including W-2 changes) and all new

software features and enhancements. The annual cost of the Software Support Contract will

depend on the options you have purchased. The annual cost is approximately 16% of the

purchased options. Datatech sales personnel will assist you in determining which options will

best fit your businesses needs and provide you with an estimate of the annual Software Support

Contract.

Hardware & Database Requirements

For single user installations The Labor Contractor’s Office native database can be used and

no additional database is needed.

The Microsoft SQL Server database is used for all multi-user installations. Datatech will include & install Microsoft SQL Server Express if you do not already have a licensed copy. The SQL Server database must be installed on a computer that is not used as a workstation (dedicated server).

Depending on the number of users, as well as other tasks your server must perform, such as Exchange Server, you may need to have a dedicated Database Server in addition to your Domain Server. Optimum performance, based on the number of users, the size of your database and the number of separate entities, may also require that you purchase Microsoft SQL Server Standard Edition instead of using the free SQL Express version. Your IT Consultant can contact us to review these options.

For small multi user environments (4 users or less) that don’t currently have a dedicated server to store the SQL database, Datatech can provide a quote for a stand-alone computer to function as a dedicated server. If you want to purchase a server from a local IT company, they can contact us for hardware requirements.

Your IT consultant may recommend additional hardware options, for your particular business environment.

Windows Server Hardware Requirements (5 users or more):

(Note: Even with less than 5 users, your IT consultant may recommend meeting the following specifications for future growth or other business needs)

A dedicated file server with Windows Server 2008R2 or 2012 is required. A minimum of 8 Gbytes of RAM is required, 16 Gbytes recommended. We strongly recommend a server style motherboard and Xeon processors.

Server should have separate disk drive systems for the operating system and the database. The database disk drive system should be a RAID array for maximum performance, and to protect the database.

In the majority of installations, SQL Server can be installed on your domain controller, and a separate database server is not needed.

Windows Server must be configured with Active Directory, and all Datatech software

users must log in to the server using an Active Directory domain account.

You must supply Datatech with a Remote Desktop connection to your server, with an administrator level login. This will be used for installing SQL Server as well as ongoing software support and updates.

Datatech software can be accessed using Remote Desktop Protocol. This can be done by logging into the Windows Server, or logging in directly to your desktop computer in your office. If you are logging into the server, additional client licenses may be required for the server, depending on the number of users that log in at the same time.

Network connection should be Gigabit Ethernet. Wireless networks are not supported

(due to connectivity problems, wireless network can be subject to data loss/corruption and are inherently slower than a wired connection).

Client computers can use Windows 7 Professional, Windows 8 Professional or Windows 8.1 Professional. We strongly recommend that all users run the same version of Windows for ease of support. We do not support Home Editions of Windows in network environments, since these versions do not include domain login support.

Any notebook computers should have an Ethernet port and be wired, rather than using a

wireless network (see above).

A backup system using tape or removable hard drive is highly recommended, as well as an off-site backup service.

The network server and network switch must have a battery backup. Battery backup is also recommended for all workstations.

A high speed Internet connection is required.

We do not provide support for virtual servers. A virtual server can be used for SQL Server, but your IT consultant must set up and maintain the virtual server.

Apple Mac computers are not supported.

Printers:

A laser printer is required.

We do not support inkjet printers or multifunction copier/fax/printer devices.

We do not support continuous forms, whether checks, invoices or bills of lading. They require dot matrix printers, which are problematic in the Windows hardware and software environment.

Forms:

All standard check formats that Datatech supports require a BLANK stub. Due to the large number of custom check formats with preprinted information on the stubs, there is an additional custom programming charge if you wish to use them.

Datatech does not support continuous feed checks, invoices or bills of lading. If you have a

specific form that you wish to continue using, we can provide a quote for custom programming of your forms, but since dot matrix printers do not work well in the Windows environment, we strongly recommend that you use a laser printer.

Check Ordering Information

Several different check layouts are pre-programmed into The Labor Contractor’s Office. If you

currently have checks that do not match one of our pre-programmed formats, a custom format can be

easily programmed to work with your existing checks.

If you already have computer checks and would like us to verify that they will work with our software,

void a check and mail it to us for us to compare with our supported formats. If you need to order new

checks, we can provide you with samples of the standard check format used by our program. (The

sample check is provided by Advance Forms Management in Fresno. They have worked with many of

our customers, providing checks, W-2's, invoices, and other forms, and are familiar with the standard

Datatech check formats.)

Of course, checks may be ordered from any forms supplier. Here are some of the part numbers from

national forms companies that are pre-programmed in The Farmer’s Office:

Supplier Check Type Form #

Nebs Laser multipurpose check (8 1/2" x 11") 9085-1

Nebs Laser multipurpose check (8 1/2" x 11", 13272 or

Quicken/QuickBooks style) 13272T

Nebs Laser multipurpose check (8 1/2" x 11", 9181

Peachtree compatible, middle check)

Safeguard Laser multipurpose check (8 1/2" x11") top check, SF16001

Two stubs

Safeguard Laser multipurpose check (8 1/2" x 11") SFSL2

top and bottom stubs, middle check

Costco Laser multipurpose check (8 1/2" x11") top check, LMP39

Two stubs

When ordering checks, the forms company should check to see what kind of printer you have.

Different models feed paper differently, and depending on how your printer works, you may need to

get the checks in reverse order (highest check # on top) or in regular order (lowest check # on top).

Make sure you have the make and model of the printer ready when you call the forms company.