The Junior League of Austin

Project Proposal Orientation

2008 - 2009

Agenda Welcome ~ Jamie Cotton, Community Vice President

Overview of The Junior League of Austin ~ Melissa Morrow, President

Orientation Packet – Jamie Cotton, Community Vice President

Proposal Requirements ~ Amber Elenz, Researchers Chair

Funding Requests ~ Benita Trevino, Community Treasurer

Volunteer Placements ~ Beth Ann Dranguet, Placement Chair

Done-In-A-Day Volunteer Opportunities ~

Done-In-A-Day Researcher, Rosemary Wynn

Community Assistance Fund/Sponsorship Fund ~

Kathi Haralson, President- Elect

Mission Statement:

The Junior League of Austin is an organization of women committed to promoting voluntarism, developing the

potential of women, and improving the community through the effective action and leadership of trained volunteers. Its

purpose is exclusively educational and charitable.Vision Statement:

The Junior League of Austin will strengthen our community through creative solutions to current and future

challenges.

About The Junior League of Austin

Celebrating 75 Years! Austin League founded in 1934. First League founded in 1901 in NYC.

One of the largest leagues in the country in terms of size, dollars raised and funds contributed to the community.

Over 2000 Provisional, Active and Sustaining members.

124 New Members work at our Resale Shop at 6555 Burnet Road.

Over 700 Active members volunteer at our community placements and in-League projects.

77% of members work outside the home in full and part time jobs.

League Members 1914 League Members 2008

About The Junior League of Austin We will contribute over $1.1 million to the community through the League’s community projects and programs. Funds are raised through our two cookbooks, A Christmas Affair fundraiser and Resale Shop, the Square on Parkcrest Shopping Center, Grants, and individual donations.

For 2008-2009 the League will have over 500 volunteers placed in 24 community projects and programs.

Gifts We Give2007-2008 Con Mi MADRE: Mother’s And Daughter’s Raising Expectations formally Hispanic Mother Daughter Program

2005-2007 The Dell Children’s Medical Center Foundation of Central Texas and The Long Center for the Performing Arts.

1993-1994 funded “The Junior League of Austin” wing for People’s Community Clinic, for our 60th Anniversary Project.

1986-1987 Helped design and implement the Child Life Program for the new Children’s Hospital of Austin and helped fund capital projects for the new hospital including an original art mural.

1983-1984 Helped found the Ronald McDonald House, as the League’s 50th Anniversary Project.

1979-1980 Helped found Seton League House.

The Junior League of Austin

2008 - 2009Community Advisors

David Balch Executive Director The United Way

Capital Area

Gregory A. Kozmetsky President

KMS Ventures, Inc.

Jolynn Free First Vice President, Financial

Consultant RBC Dain Rauscher

Susan Engelking President EK

Communications

Olga Campos Anchor/Reporter

KVUE-TV

Cathy S. Casey Senior Editor Texas

Monthly

The Honorable Orlinda L. Naranjo

Judge Travis Co.

Joseph C. Parker, Jr. Pastor David Chapel

Missionary Baptist Church

Jon Hockenyos Managing Director

Texas Perspectives

Julie Springer Employment and

Labor LitigationScott, Douglass & McConnico,

L.L.P.

Mark Williams President AISD School Board

Agency Contact Card

2009 – 2010 Application Cover Sheet and Application

2008 – 2009 Community Projects and Programs Sheet

Community Assistance Fund/Sponsorship Fund Information

Done-In-A-Day Information

Envelope for Financial Information

Sample Contract

Reimbursement Guidelines

A Christmas Affair

Cookbook

Con Mi MADRE

Resale Shop

Orientation Packet

Five Types of Funding

1. Project

2. Done–In–A–Day

3. Community Assistance Fund

4. Sponsorship Fund

5. 75th Anniversary Gifts

Five Types of Funding

1. Project-

• a year long partnership with an agency where 6 or more JLA volunteers work a minimum of 70 hours.

• JLA funds may be awarded.

The Project ProposalThe Project Proposal

I.I. Application Application RequirementsRequirements

II.II. Funding RequestsFunding Requests

III.III. Volunteer PlacementsVolunteer Placements

Application Requirements

Use 2009-2010 Project Proposal form found online under How We Help section, “Apply to be a Project” at www.jlaustin.org

Include 28 copies which all include current agency list of Board of Directors

Must request volunteers/funds starting June 1, 2009 through May 31, 2010

Must be received to JLA Office no later than 3:00 p.m. on August 29, 2008

Are copied on 8 ½” x 11” paper

Are 3-hole punched

Are stapled or paper clipped in upper left corner (no binding)

Are not faxed or e-mailed

Financial Requirements

1 copy of your audit, 1 copy of most current balance sheet and 1 copy of previous and current fiscal year’s budget to actual

1 copy of your most current IRS tax return (Form 990). If your organization does not submit a Form 990, please provide an explanation.

A copy of your IRS 501c(3) determination letter

All Financial documents will need to be returned in the envelope provided.

Funding Request Reminders

Funding is granted only for a single year. Funding is a reimbursement process.

Funding requests must be related to volunteer placements described in application.

Requests for reimbursements and documentation are due 30 days after purchase.

Reimbursement Forms

Project Reimbursement forms and Quarterly Salary Reimbursement forms are now available online

Forms can be found in the Community Project section of the JLA website: www.jlaustin.org

More Funding Reminders

We do not reimburse for sales tax.

We do not fund endowments.

Our Junior League volunteers cannot raise funds or solicit in-kind donations for you in their placements. The Junior League will fund an organization for up to 3 consecutive years; the 4th year, only volunteers can be requested; funding can be requested again in the 5th year.

Volunteer placements should meet our mission.

Mission Statement:The Junior League of Austin

is an organization of women committed to promoting voluntarism,

developing the potential of women, and improving the

communitythrough the effective action and leadership oftrained

volunteers. Its purpose is exclusively educational and

charitable.

Volunteer Placement CriteriaWhat is a Placement ? The selected task a Junior League volunteer performs for the community agency. Duration of the placement follows the AISD calendar. Volunteer records commitment hours at agency/monitored by Junior League Project Chair. Volunteer has a meaningful placement and fills need at agency.

Agency Proposal Criteria A project proposal may consist of volunteers only or volunteers and funding Minimum of 6 volunteers must be requested for a project to be considered

Funding averages between $0 and $30,000 Each placement should provide adequate training for our volunteers and a minimum of 70-100 hours

Types of Placement

1. Regularly scheduled (approximately 3 hours per week on a scheduled day) 2. Flexible weekly (approximately 3 hours per week on flexible days) Task-oriented

(focus on performance or end product)

Flexible Self-Scheduled Equivalent to a weekly placement

Scheduled to occur during the day and month as approved by the agency

Weekly Placements

Placement Time of Year

Year Long = Aug - May (AISD calendar) Concentrated = Fall: September-

December Spring: January-May

(All placements observe AISD holidays)

Summer: June - August

Placement Days & Hours

Daytime (business hours 8-5) Evening (after 5 p.m.)

Task (anytime)

Weekday/Weekend Hours

Volunteer Placement Preferences

Working in pairs or groups

Task–Oriented: able to be completed anytime and anywhere

Flexible

Evening: Year-long and start time at 5:30 p.m. or later

Weekend: Year-Long

Concentrated: Summer, Fall and Spring

Points to Highlight

Job description is well-defined with clear expectations Specific agency contact identified and available to volunteers Specific time and location for placement Appropriate training and orientation provided Safety of the placement - location, parking and task Necessary skills required, such as prior computer or software training – needs to be noted in proposal

Flexibility of schedule

Pregnancy restrictions Knowledge of a second language Summer Camp – volunteer’s children permitted

Placement Requirements

Uniforms

Immunizations

References or background check required

Parking Passes

Examples of Placements

Activity Coordinators

Advocates

Audio Recorders

Camp Staff

Case Managers

Life Skills

Docents

Drivers

Editors

Gardeners

Home Builders

Mediators

Medical Support Team

Mentors

Presenters

Tax Preparers

Veterinarian Assistants

Web Researchers

Project Selection Process

1. Project Orientation – August 13, 2008

2. Application deadline – August 29, 2008 by 3:00 p.m.

3. Initial Review Team – September 2008

4. Researchers Committee review – September 2008 – February 2009

5. Board of Director’s review – February 2009

6. Membership vote – March 3, 2009

7. Minimum of 6 volunteers must sign up – April 2009

8. Contracts issued – May 2009

General Proposal InformationIf selected as a Junior League Community Project,

you will be required to:

Provide liability insurance in amount of $1 million. Include The Junior League name/new logo in all publicity about the project. Must invite Junior League Project Chair to attend all Board meetings of your agency as a non-voting advisor.

Complete a year end report (Self - Evaluation Form) to help us communicate to the public about our partnership.

PR fromThe Junior League of Austin

Agency link on JLA website

Listing on JLA printed materials

Listing of each Project in JLA publications Member awareness about agency and issues

Volunteer experience at agency

PR for The Junior League of Austin

Our logo and listing on agency letterhead “as a project of The Junior League of Austin” The Junior League of Austin’s logo on agency website

The Junior League of Austin’s logo and mention in agency newsletter

The Junior League of Austin’s logo on all printed materials for project

Five Types of Funding

1. Project

2. Done–In–A–Day

Done-In-A-Day Historically, a committee of 25 Junior League members who support specific community events of short duration.

Volunteers work 4 hour shifts during concentrated half-day, one-day or two-day periods.

Placement must NOT be part of a fundraising activity.

Request related project funding up to $1000.

Submit application using the form on our website.

Submit only one copy.

Deadline: November 7, 2008Deadline: November 7, 2008

Done–In–A–Day Examples

Focus On Special Events

Back-to-School Events

Special Events or Parties

Beautification Projects

Community Service Programs

Five Types of Funding

1. Project

2. Done–In–A–Day

3. Community Assistance Fund

Community Assistance Fund Funding for emergency or disaster that impedes agency operation & service

Available one time per Junior League fiscal year (June 1 – May 31)

Request up to $3000

Form available online

Application may be submitted anytime throughout the year as funds remain available

Applications are reviewed by a 6-member committee of Junior League leadership

Sponsorship Fund Grants for events that address community issues and/or enable The Junior League of Austin to impact new segments of community population

Please apply at least 60 days prior to event

Request up to $3000 once every 3 years

Form available online

Application may be submitted anytime throughout the year as funds remain available

Applications are reviewed by a 6 - member committee of Junior League leadership

Five Types of Funding

1. Project

2. Done–In–A–Day

3. Community Assistance Fund

4. Sponsorship Fund

5. 75th Anniversary Gifts

One Time Grant that will address a community issue or need that will enable The Junior League of Austin to impact the community in increments of 75 (examples 75 beds for a night at a homeless shelter, 75 cribs for a children’s shelter, 75 fans for a fan drive etc.)

75th Anniversary Gifts

Deadlines:

Project Proposals due by

August 29, 2008 at 3:00 p.mAugust 29, 2008 at 3:00 p.m.

Done-In-A-Day Proposals due by November 7, 2008November 7, 2008

Community Assistance Fund and Sponsorship Fund Proposals may be submitted anytime throughout year

Let’s Meet Our Missions Together

Promoting voluntarism by agency providing meaningful placements

Developing the potential of women by agency providing training and opportunities to serve to equip our Junior League volunteers

Improving the community by the Junior League providing funds and trained, committed volunteers

Together –

We can make an impact and address the critical needs in our community