the information audit … and other stories archives and records
TRANSCRIPT
The Information
Audit
… and other stories
Archives and Records
Update on EDM
•Business case for Uni-wide implementation with VC
•Pilot project proposal – Library
•Impressions count…
Archives and Records
In the meantime…•UReKA
•Advice Sheets
•IMpress
•2007 Training Presentations, and…
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Introducing…
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Information Audit - What?
Process to determine
–What records are being created that are NOT captured centrally
–Where they are being stored
–The value of this information
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Information Audit - What?
Information gathered will help us develop
–Vital Records Plan (VRP)
–Comprehensive Records Disposal Authority (RDA)
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Information Audit – Why?
Business Reasons
–How can we plan?
–How can we manage?
Compliance with State Records Act
–Approved RKP
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What are the benefits?Business Efficiencies – e.g. Retrieval =time saved
Development of VRP
=business continuity
Development of RDA - Sentence records legally
= space savings
Legal Compliance
=approved RKP
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Project Methodology5 stages
–Planning
–Data Collection
•IA Questionnaire
–Development of VRP
–Development of RDA
–Review and Close down
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How can YOU help?
IA Questionnaire
–Advise your staff about the IA
–Find the key staff
–Assign responsibility
–Encourage and support your staff
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ContactsInformation Audit:Project Officer: Narelle CrichtonEmail: [email protected]: 8663
Archives and Records:Manager: Justine McDermottEmail: [email protected]: 1854
Archives and Records