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West Virginia Board of Occupational Therapy I 063 Maple Dr.

The Honorable Jim Justice Governor of West Virginia

Suite 4B Morgantown, WV 26505

304-285-3150 www. wvbot.org

State Capitol, 1900 Kanawha Blvd. E Charleston, WV 25305

September 20, 20 I 7

In accordance with West Virginia Code §30-1-12, the West Virginia Board ofOccupational Therapy presents herein our agency· s Annual Report for Fiscal Year· s 2016 I 20 17.

This report includes a statement of our receipts and disbursements for each year, a list of newly licensed occupational therapists and occupational therapy assistants, a map showing number of licensees by county I state of residence, a summary of complaints filed and investigated by the Board, and copies of agendas and minutes for that time period, per the requirements set forth in House Bill 2833 approved by the Governor on April 21, 2017.

Respectfully yours,

Kathy F. uesenberry, MSM, OT WVBOT Chairperson

Martin Douglas, S, WVBOT Secretary/Treasurer

West Virginia Board of

Occupational Therapy

Annual Report

FY 2016- FY 2017

Table of Contents

• Financial Statements

• New Licensees

• Licensees by County I State

• Summary of Complaints

• Board Meeting Agendas I Minutes

West Virginia Board of Occupational Therapy

Annual Report 2016-2017

Financial

FY 2016:

FY 2017:

Receipts:

West Virginia Board of Occupational Therapy I 063 Maple Dr. , Suite 4B Morgantown, WV 26505

304-285-3150 www.wvbot.org

Receipts I Disbursements FY 2016 I 2017

Receipts Disbursements

$ 86,845.00 $ 89,103.78

$94,695.00 $85,149.09

FY 2016 FY 2017

License applications and renewals Other fees

$ 79,930 6,915

$ 89,785 4,9 10

Disbursements:

Personal Services Board member per diem Travel Professional contracts Rent Office supplies Postage Hospitality Insurance State Treasurer Office fees

$ 33,350 3,300 4,418 1,244 6,315 1,093 3,092

12,207 2,452

30

$ 29,803 3, 112 4,776 1,102 6,000 1,328 2,893 9,530 2,464

45



New Licensees

Occupational Therapists licensed 7/1/15 - 6/30/17

OTRIL OTR/L OTRIL OTRIL OTR/L OTRIL OTR/L OTRIL OTRIL OTR/L OTR/L OTRIL OTR/L OTRIL OTR/L OTR/L OTRIL OTR/L OTR/L OTRIL OTRIL OTRIL OTRIL OTRIL OTRIL OTR/L OTR/L OTR/L OTR/L OTR/L OTR/L OTRIL OT/L OTR/ L OTR!L OTR/L OTR/L OTR/L OTR/ L OTR/L OTR/L OTRJL

Jougras, Cameron West, Cierra Davies, Amanda Dunbar, Ashley Powell, Haley Bero, Rio Moore, Hannah Michael, Brittany Rudy, Nicole Dentz , Christina O'Neal, Hayley Fox, Hannah Alegria, Eileen Boyd, Thomas DeFazio, Bryanna Kemp, Krysta Hartzell, Casey Crall , Sara Adkins, Amy Strite, Eileen Bowens, Kristin Shambaugh, Karen Lopez, Eric Helms, Steven Baer, Fallon Sutton, Laura Robba, Heather Layton, Annelies Castro, Fermin Errickson, Virginia Schumacher, Sarah Hirt, Marita Carter, Kathy Stiltenpole, Kelsey Rowe, Jennifer Tapp, Jama Gannaway, Alisha Morris, Lauren Molinaro, Sherilyn Davis, Jennie Quattrochi, Aimee Warren, Kimberly

OTR/L OTR/L OTRIL OTR/l OTRIL OTR/l OTR/L OTRJL OTR!L OTR/L OTRIL OTRIL OTRIL OTR!L OTR!L OT/ L OTR/L OTRIL OTRIL OTR/L OTRIL OTRIL OTRIL OTR/L OTRIL OTRIL OTRIL OTRIL OTRIL OTRIL OTR/l OTR/L OTR!L OTR/L OTRIL OTRIL OTR!L OTR/l OTRJL OTR/L OTR/l OTRIL OTRIL OTR/L OTR/L OTR!L

Jewell , Kristie Suppok, Beth Jackson, Kilee King, Heather Jarrett, Stefanie Carbacio, Megan Garland, Emily Lago, Kathleen Wolfe, Ralyn Shangold, Amanda Grosenheider, Amy Swanson, Kayleigh Wagoner, Kaitlyn Henson, Morgan Bray, Mikella Walter, Emily Willoughby, Jessica Kady, Ashley Diehl, Mary Huggins, Abbi Paulus, Andrew Fields, Chelsea Porter, Rachael Stalnaker, Ashley Kehrer, Boone Scaife, Brian Birdsong, Melissa Kinkle, Jacqueline Riggs, Jeremy Long, Morgan Buras, Eva Rogers, Jennifer Channell, Jesse Thomas, Sherain Turner, Emma Whitney, Rondalyn Hybner, David Bacher, Cara Ciner, Adam Hank, Jon Varon, Emily Meisner, Joseph Blake, Neil Snyder, Talor Woody, Andrea Baker, Lauren

OTRJL OTRJL OTRJL OT/L OTRJL OTRJL OTRJL OTRJL OTRJL OTR/L OTRIL OTRJL OT/L OTRIL OTRIL OTRIL OTRIL OTRIL OTRIL OTRIL OTRIL OTRIL OTR!L OTRIL

Cuga, Nicole Metzger, Matthew Bolanon, Daisy Jane Allen, Kerry Wilcher, Lynn Kittleberger, Jaclyn Duyck, Heather Smith , Amanda Radant, Sara Lease, Michael Johnson-Gomez, Marie O'Sullivan, Kelsey Ellis, Amy Dragovich, Abby Yarberry, Kelsey Wagner, Jennifer Newton, Brittany Gribben, Patricia Herzberger, Gretchen Clark, Emily Harpster, Karen Parker, Kelsey Laffe11y, Kayla Gillette, Jessica

Occupational Therapy Assistants licensed 7/1/15 - 6/30/17

C2019 C2020 C2021 C2022 C2023 C2024 C2025 C2026 C2027 C2028 C2029 C2030 C2031 C2032 C2033 C2034 C2035 C2036 C2037 C2038 C2039 C2040 C2041 C2042 C2043 C2044 C2045 C2046 C2047 C2048 C2049 C2050 C2051 C2052 C2053 C2054 C2055 C2056 C2057 C2058 C2059 C2060 C206l

Rice, Alysa Koontz, Kristen Williamson, Emily Misenhelder, Melinda Lingholm, Jeanette Tate, Carson Riggs, Richard Ash, Shirley Hamilton, Kristi Mcintyre, Brandon Rand, J as men Deckers, Laurie Bair, Melanie Pugh, Cady Hall, Cynthia Hatfield, Dakoda Lester, Ashley Frantz, Scarlett Gar! itz, Maggie Wiley, Helena Bowman, Jessica Hill, Mariah Highland, Celia Cox, Erin Bowman, Melinda Wilkin, Shelley Affolter, Elizabeth Gray, Cheri Mamula, Heather Skinner, Ashley Showalter, Josie Hopper, Hanna McMillion, Stacie Cole, Lanti Nelson, Kelsey Pauley, Kendra Huffstutler, Vincent Twigg, Adam Lucento, Nicholas Rock, Jennifer Witherell, Brian Acharya, Himani Martel , Sarah

C2062 C2063 C2064 C2065 C2066 C2067 C2068 C2069 C2070 C2071 C2072 C2073 C2074 C2075 C2076 C2077 C2078 C2079 C2080 C2081 C2082 C2083 C2084 C2085 C2086 C2087 C2088 C2089 C2090 C2091 C2092 C2093 C2094 C2095 C2096 C2097 C2098 C2099 C2100 C2101 C2102 C2103 C2104 C2105 C2106 C2107

Fleshman Kami Moore, Kyla McKissick, Lauren Diddle, Ashleigh Dunkin, Christine Morgan, Megan Kenny, Taylar Burkhart, Krista Nardone, Audrey Walker, Joshua Salser , Chanda Montgomery, Ashley Abbott Fowler, Margaret Jackson, Shawn Carney, Amber Covas, Alyssa Martin, Ashley Smith, Courtney Chapman, Judy Fleming, Whitney Allen, Jenny Coffey, Alexis Bums, Whitney Gockstetter, Megan Recinella, Alana Clark, Amanda Kiser, I rene French, Brian Kidney, Kristie Burch, Cierra Lucas, Taylor Anderson, Victoria Craddock, Diane Strous, Heather Bias, Amber Fink, Laura Bowman, Jennifer Gardner, Elaine Staab, Michelle Smith, Rebecca Daugherty, Kristina Appel, Emily Sword, Nekota Yeater, Billie Jo Temple, Hailee Welsh, Katherine

C2108 C2109 C2110 C2111 C2112 C2113 C2114 C2115 C2116 C2117 C2118 C2119 C2120 C2121 C2122 C2123 C2124 C2125 C2126 C2127 C2128 C2129 C2l30 C2131 C2132 C2133 C2134 C2l35 C2l36 C2137 C2138 C2l39 C2140 C2141 C2142 C2143 C2144 C2l45 C2l46 C2147 C2148 C2149 C2l50 C2151 C2152 C2153

Duncan, Rhonda Eddy, Brandon Pabla, Jatinder Gross, Jeremy McKinney, Jason Chappell , Amy Hannah, Brittany Honaker, Jacquelyn Hudnall, Lauren Conley, Susan Hayhurst, Rachel Luby, Bernadette Chambers, Julie Kelleher, Evelyn Clark, Heather Roberts, Brenda Kessler, Amy Rabold, Natalie Eaves, Herman Fawcett, Kristi Campbell, Melissa Ronat, Sarah Stout, Marlee Adkins, Brittany Hatfield, Krystle Wilson, Natosha Johnson, Kimberly Nightengale, Kirstie Dudley, Abigail Boso, Brittany Daley, Deanna Pitre, Katrina Snider, Dawn Litchfield, Heather Meadows, Sherry Gillum, Andy Ranck, Nathanael Ratliff, Julie Dunlap, Tasha Hatcher, Georgiana Lowe, Valerie Hickle, Crystal Shrewsbury, Kayla Saling, Heather Lee Bartlett, Ashley Ryan Kerkuta, Stefania

C2l54 C2155 C2156 C2157 C2158

McPeak, Esther Gherrity, Rebecca Pradhan, Mikita Putman, Roman Mazik, Lisa



Licensees by County I State

Other = 23-13

6-9

4~~ OT and OTA License Holders in WV By County {State) of Residence

OH = 65-105 ~£-14 PA = 54-31

8-4 r.l II

' ·8·3..J11 1-1 21_3,. , , 10-1

2-1 ~· 7 ""'·1· 0-3 ~~~ f47- £-

29-8 0-1 ~,T(j \ . olrO, ' a..o 1-1 -- _. . ,-

t.:o ~o-1 ~1-o 4-0

r-13

1-2

S-3 H.in·;.;~hrro:

MD= 20-36

2-1 . 241.12 '

11-3

1-1 3-4"" 33-2 0-0 1. '

~ ~:j:4~o IN VA= 25-17 3-0 Rr<'~1Jr ...

0-1 0-0 '•: .

5-3 '

~·

I 1-11 ?

J

0:-0 8-27

2-2 26-76

~ '

- WV = 497 OTs 323 OTAs 8-8 ~

Non-WV = 212 OTs 221 OTAs

TOTAL= 709 OTs 5440TAs

0-11•·1 r r 2-6

As of: 7/18/2017



Summary of Complaints

Date Rec'd Case#

5/6/ 16 2016#01

5119116 2016#02

West Virginia Board of Occupational Therapy 1063 Maple Dr., Suite 48 Morgantown, WV 26505

304-285-3 150 www. wvbot.org

Summary of Complaints FY 2016 I 2017

Description

Documenting services not Provided

Acts of libel against patient; causing harm to patient; making false statements on medical record

Resolution

Dismissed 9/ 16/ 16

Status letter sent II I 1511 6 Dismissed I /20/ 17



Agendas I Minutes

--Call to order-- I I :00 a.m.

AGENDA 9/25/15

--First order of business - Public comment period

--Second order of business - Executive Session - Issue 2014 #04 - Complaint

--Third order of business - Approve May 15, 2015 minutes Review May 15, 2015 minutes

--Fourth order ofbusiness - Purchase Card purchases - May, June, July, Aug 20 15

--Fifth order of business - Treasurer·s report

--Sixth order of business - New Business - Safety Policy & Driver Training - 2016 Continuing Education Conference - School system caseloads

--Seventh order of business - Approve invoices rec"d since May 15. 2015 - Invoice list is available for review at Board office

--Eighth orderofbusiness - General correspondence rec"d since May 15.2015

--Ninth order of business -Schedule next Board meeting

--Tenth order ofbusiness - Sign licensure applications

1063 Maple Dr. , Suite 4B Morgantown, WV 26505

304-285-3150 www. \Wbot.org

WVBOT MINUTES: September 25,2015

MEMBERS PRESENT: Bambi Hill, Phil Simpson, Matty Douglas, Kathy Quesenberry, Gene Brooks

ABSENT:

ALSO PRESENT: Vonda Malnikoff

MEETING CALLED TO ORDER: II: 15 a.m.

Bambi motioned to enter Executive Session II: 15. Phil seconded. Vote 5-0.

EXECUTIVE SESSION

Issue 20 14#04 - Complaint I Consent Agreement

Phil motioned to end Executive Session II: 16. Bambi seconded. Vote 5-0.

Gene motioned to approve May 15, 2015 minutes as written. Marty seconded. Vote 5-0.

OLD BUSINESS

TOPIC: Applications for OTR Board position FINDINGS/CONCLUSIONS: Board reviewed applications received. All resumes mailed to Governor's oftice with letter requesting re-appointments and appointment ofOTR representative. Multiple emails have been sent regarding status. No appointments made per 9/ 16/ 13 email. No response to 11114113 email. No response from Governor's office to May 6111 email. New contact is Melissa Parsons. lnfo regarding expired tenns sent to Grady Bowyer 10/29/ 14 to forward to Legislature and Governor's office. ACTION/FOLLOW-UP: None.

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine, Board of Medicine, Dental, Engineeting, and Veterinarian Boards. Reviewed scope & estimated cost at meeting on 5115/ 15. Marty motioned to issue RFQ to purchase Licensure Management Database System. Bambi seconded. Vote 4-0. ACTION/FOLLOW-UP: Work with purchasing to issue RFQ.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new online NBCOT verification as primary source verification required for licensure. Phil seconded. Vote 5-0. Phil motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board. Board will fwther discuss purpose I benefits with NBCOT representative at March board meeting. Marty seconded. Vote 5-0. Shaun Conway further clarified NBCOT's goal of maintaining a nationwide database to collect and disseminate disciplinary action from all states . They would act as the reporting agency to NPDB. One remaining question is the impact this will have on meeting current filing deadlines. ACTION/FOLLOW-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Telehealth Position Statement FINDINGS/CONCLUSIONS: Distributed infonnation regarding Telehealth from AOTA and various states. Reviewed draft position statement. Revisions made and emailed to Board members for subsequent review. ACTION/FOLLOW-UP: Hold for future action.

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card in May, June, July, and August 2015. Gene motioned to approve all purchases May through August. Phil seconded. Vote 5-0.

TREASURER'S REPORT Cash Balance as of August 31, 2015 $ 192,927.58

MAY- AUGUST DEPOSITS 5/4115 $ 390.00 5/7 30.00 511 I 150.00 5/14 460.00 5118 280.00 5121 30.00 5126 640.00 5128 90.00 6/l 400.00 6/4 100.00 6/8 760.00

TOTAL DEPOSITS

6/ 10 6/ 11 6/12 6116 6/ 18 6/24 6126 6129 7/6 7/9 7/ 13

MAY- AUGUST DISBURSEMENTS

May June July August

NEW BUSINESS

$ 6,337.09 6,380.69 7,547.02 4,652.24

$ 220.00 370.00 250.00 230.00 270.00 280.00

55.00 390.00 270.00 160.00 550.00

TOPIC: Safety Policy and Driver Training

7/ 14 $ 100.00 7/ 16 150.00 7/20 880.00 7/22 310.00 7/23 540.00 7130 280.00 814 160.00 8117 300.00 8120 120.00 8/25 530.00 8/27 130.00

$ 9,875.00

FINDINGS/CONCLUSIONS: Reviewed Safety Policy and Defensive Driving Tips. All Board members and staff signed Vehicle I Driver Safety Acknowledgement. ACTION/FOLLOW-UP: Forward to BRIM to complete Loss Control Questionnaire

TOPIC: 2016 Continuing Education Conference FINDINGS/CONCLUSIONS: Reviewed cost proposals from Flatwoods and Summersville, compared to cost from Bridgeport Conference Center and previous proposal from Marriott in Charleston. Discussed available dates and potential topics I speakers. ACTION/FOLLOW-UP: Vonda to obtain additional proposals from facilities in Charleston area and confirm date and location. Board members to help identify speakers.

TOPIC: School System Caseloads FINDINGS/CONCLUSIONS: Reviewed letter from OTs in Mercer County schools. and multiple emai l responses from OTs in vario us other counties regarding caseloads. State Board of Education po licy limits caseloads for Speech Therapists, but not OTs or PTs. Caseloads are not addressed in Practice Act or Legislative Rules of any of the three related state licensing boards. Most other counties responding to emai l request for infonnation indicated caseloads comparable to the Speech therapy li mits. ACTION/FOLLOW-UP: Bambi motioned that a letter be sent to the Mercer County Board of Education requesting additional information regarding their policies/guidelines for OT caseloads. Gene seconded. Vote 5-0.

:orrespondence orrespondence date rec 'd issue

resence Learning 6/17/2015 email from PresenceLearning intern compiling info re : cross-licensing reqmts

OTA 6/12/2015 Licensed OT's/OT A's by state IBCOT 6/22/2015 Upcoming US FTC guidance re: "Active State Supervision" of

regulatory boards ARB 6/24/2015 Letter from Federation of Associations of Regulatory Boards to

State's Atty Generals re: NC Dental Board case IBCOT 6/18/2015 Sprinq 2015 Newsletter lnlinePsychologyOegrees.com 7/14&7/17/15 em ails requesting_ to be added as a link on our website ancy Godby (wvrtboard) 8/5/2015 report from White House Council of Economic Advisors- "Trends in

Occupational Licensing and Best Practices for Smart Labor Market Regulation"

PDB 8/17/2015 August newsletter •anielle Levac (Northeastern 8/24/2015 request for access to em ails I website post niv) IPDB 8/31 /2015 email re: guidance on reporting licensure actions against impaired

practitioners BCOT 8/31 /2015 survey re: Cultural Competency & Health Literacy urchasing 9/1/2015 The Buyers Network- September 2015 COTE 9/11 /2015 Aug 2015 Accreditation Actions - UC-Beckley approval to move to

new campus facilities G's office 9/21/2015 WV Supreme Court opinion re Complaint procedures & timelines IBCOT 9/24/2015 Alabama Bd of Medicine repeals Telehealth Rules based on US

Supreme Court ruling

Bambi motioned to adjoum meeting at 2: I 0 after the signing of licensure applications. Marty seconded. Vote 5-0. The next regular Board meeting is scheduled for Friday, November 6, 20 15 at II :00 a.m. at the Morgantown office.

--Call to order-- 11 :00 a.m.

AGENDA 11/6/15


--Second order of business - Executive Session

--Third order of business - Approve Sept 25, 2015 minutes Review Sept 25, 2015 minutes

--Fourth order ofbusiness - Purchase Card purchases- Sept, Oct 2015


--Sixth order of business - New Business - Annual Licensing Board Seminar - NBCOT 2016 State Regulatory Leadership Forum

--Seventh order of business - Approve invoices rec · d since Sep 25. 2015 - Invoice list is available for review at Board office

--Eighth order of business - General correspondence rec·d since Sep 25. 2015

--Ninth order of business - Schedule next Board meeting

--Tenth order of business -Sign licensure applications

1063 Maple Or., Suite 48 Morgantown. WV 26505

304-285-3150 www. wvbot.org

WVBOT MINUTES: November 6, 2015

MEMBERS PRESENT: Bambi Hill, Phil Simpson, Marty Douglas, Kathy Quesenberry, Gene Brooks

ABSENT:

ALSO PRESENT: Vonda Malnikotf


Marty motioned to approve September 25, 2015 minutes as written. Bambi seconded. Vote 5-0.

OLD BUSINESS

TOPIC: Applications for OTR Board position FINDINGS/CONCLUSIONS: Board reviewed appl ications recei ved. All resumes mailed to Governor·s ofti ce with letter requesting re-appointments and appointment ofOTR representati ve. Multiple email s have been sent regarding status. No appoi ntments made per 9/ 16113 email. No response to 11 /14/ 13 emai l. No response from Governor· s otlice to May 6th email. New contact is Meli ssa Parsons. Info regarding expired tenns sent to Grady Bowyer I 0/29/ 14 to forward to Legislature and Governor· s office. As several Boards have recently received new appointments, an email was sent 1114/15 to Melissa Parsons regarding Board members with expired terms. ACTION/ FOLLOW-UP: Follow up with Melissa.

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine, Board of Medicine, Dental , Engineering, and Veteri narian Boards. Reviewed scope & estimated cost at meeting on 5/15/ 15. Matty motioned to issue RFQ to purchase Licensure Management Database S ystem. Bambi seconded. Vote 4-0. ACTION/ FOLLOW-UP: Work with purchasing to issue RFQ.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new online NBCOT verification as primary source verification required for licensure. Phil seconded. Vote 5-0. Phi l motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board. Board will further discuss purpose I benefits with SCOT representati ve at March board meeting. Ma1ty seconded. Vote 5-0. Shaun Conway further clarified NBCOrs goal of maintaining a natiomvide database to collect and disseminate di sciplinary action from all states. They would act as the reporting agency to N PDB. One remaining question is the impact this will have on meeting current filing deadlines. ACTION/FOLLOW-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Telehealth Position Statement FINDINGS/CONCLUSIONS: Distributed infonnation regarding Telehealth from AOTA and various states. Reviewed draft position statement. Revisions made and emailed to Board members for subsequent review. ACTION/FOLLOW-UP: Hold for future action.

TOPIC: 2016 Continuing Education Conference FINDINGS/CONCLUSIONS: Reviewed cost proposals from Flatwoods and Summersville, compared to cost from Bridgeport Conference Center and previous proposal from Marriott in Charleston. Discussed available dates and potential topics I speakers. Reviewed additional proposals from Charleston locations and potential speakers. Bambi motioned to hold conference April 29, 2016 in Charleston. Marty seconded. Vote 5-0. ACTION/FOLLOW-UP: Vonda to confirm location. Continue to identify speakers and purchase spiral notebooks, pens, and bags (if we have a make-and-take session).

TOPIC: School System Caseloads FINDINGS/CONCLUSIONS: Reviewed letter from OT's in Mercer County schools. and multiple email responses from ors in various other counties regarding caseloads. State Board of Education policy limits caseloads for Speech Therapists. but not OT's or PT's. Caseloads are not addressed in Practice Act or Legislative Rules of any of the three related state I icensing boards. Most other counties responding to email request for infonnation indicated caseloads comparable to the Speech therapy limits. Bambi motioned that a letter be sent to the Mercer County Board of Education requesting additional infonnation regarding their policies/guidelines for OT caseloads. Gene seconded. Vote 5-0. Letter was not sent after consulting with Attorney General's office regarding Board's authority. ACTION/FOLLOW-UP: Marty motioned to send response letter toOT's explaining that the action requested is not within the scope of authority of the Board. Phil seconded. Vote S-0.

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card in September and October 2015. Gene motioned to approve all purchases. Bambi seconded. Vote 5-0.

TREASURER'S REPORT Cash Balance as of October 3 1, 2015 $ 184,978.90

SEPTEMBER- OCTOBER DEPOSITS 9/ 1/ 15 $ 240.00 9/30 9/2 100.00 10/6 9/3 30.00 10/8 9/8 60.00 I 0113 9/9 100.00 10/ 16 9/11 240.00 I 0/20 9115 480.00 I 0/22 9117 230.00 I 0/26 9/21 330.00 I 0/27 9/24 100.00 9/28 310.00

TOTAL DEPOSITS

$ 160.00 390.00

30.00 30.00

950.00 780.00 480.00 630.00 690.00

$ 6,360.00

SEPTEMBER- OCTOBER DISBURSEMENTS

September October

$ 7,450.15 6,858.53

NEW BUSINESS

TOPIC: Annua l Licensing Board Seminar FINDINGS/CO NCLUSIONS: December l st at MaiTiott in Charleston. ACTION/FOLLOW-UP: Gene and Vonda to attend.

TOPIC: NBCOT 201 6 State Regulatory Leadership Forum FINDINGS/CONC LUSIONS: NBCOT survey to determine avai lab il ity for various dates. ACTION/FOLLOW-UP: Follow up with NBCOT to see if someone other than Cha irperson can attend. Cannot commit until the date is known.

correspondence date rec 'd issue

1 AOT A (also from AG, NBCOT} 10/16/2015 FTC Staff Guidance on Active Supervision of State Regulatory Boards Controlled by Market Participants

2 Secretary of State 10/21/2015 HB2636 passed in 2015; all FOIA requests to be reported to Sec of State to maintain a database to publicy report results

3 Brickstreet 10/27/2015 Inside Brickstreet- Fall 2015

4 Purchasing 11/2/2015 The Buyers Network - November 2015

Gene motioned to adjourn meeting at l :35 after the signing of licensure applications. Marty seconded. Vote 5-0. The next regular Board meeting is scheduled fo r Friday, January 29,2016 at 10:00 a.m. in Charleston at site of CE conference (tbd).

--Call to order-- l 0:00 a.m.

AGENDA 1/29/16



--Third order of business - Approve Nov 6, 20 15 minutes Review Nov 6, 2015 minutes

--Fourth order of business - Purchase Card purchases - Nov, Dec 2015

--Fifth order of business - Treasurer's report

--Sixth order of business - New Business - 2016 Renewal update - Renewal ofTekswift contract - Election of officers

--Seventh order of business - Approve invoices rec · d since Nov 6. 20 15 - Invoice list is available for review at Board office

--Eighth order ofbusiness -General correspondence rec'd since Nov 6. 2015



WVBOT MINUTES: January 29,2016

I 063 Maple Dr. , Suite 48 Morgantown, WV 26505

304-285-3 150 www. wvbot.org

MEMBERS PRESENT: Bambi Hill , Phil Simpson, Marty Douglas, Kathy Quesenberry, Gene Brooks

ABSENT:

ALSO PRESENT: Yonda Malnikoff, Sarah Black

MEETING CALLED TO ORDER: I 0: I 0 a.m.

PUBLIC COMMENT Sarah Black discussed WVOT A conference to be held October 28th & 29th in Beckley at the Country Inn & Suites, and requested a member of the Board speak Saturday morning. She will also provide information to be included in WVBOT midyear newsletter. OT Legislative day is scheduled for 212116. with both OTR and COT A students to attend to educate legislators about occupational therapy. WVOT A plans to have a table at the WVBOT CE conference in April.

Gene motioned to approve November 6, 2015 minutes as written. Bambi seconded. Vote 5-0.

OLD BUSINESS

TOPIC: Applications for OTR Board position I Draft bill to reconfigure Board FINDINGS/CONCLUSIONS: Board reviewed applications received. All resumes mailed to Governor·s office with letter requesting re-appointments and appointment ofOTR representative. Multiple emails have been sent regarding status. No appointments made per 9/16/13 email. No response to 11114/13 email. o response from Governor"s ortice to May 6111 email. ew contact is Melissa Parsons. Info regarding expired tenns sent to Grady Bowyer I 0129/l4 to forward to Legislature and Governor·s oftice. As several Boards have recently received new appointments, an emai l was sent II /4/15 to Melissa Parsons regarding Board members with expired terms. Another email sent 1/ 19/16. Still no response.

Conference call 1/28/16 with Chairman of the House Government Org committee regarding draft bill to reconfigure Board due to Supreme Court ruling in the NC Dental Board case. Draft bill would replace two current OTR Board positions with non-market participants. Board reviewed draft. Marty motioned to make modifications to draft as discussed, including increasing Board to 7 members to include a 2nd OTR and an additional non-market participant, which could be a nonlicensed retiree or member of academia. Bambi seconded. Vote 5-0. ACTION/FOLLOW-UP: Submit suggested modifications to draft rule to HGO.

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine, Board of Medicine, Dental, Engineering, and Veterinarian Boards. Reviewed scope & estimated cost at meeting on 5115/ 15. Ma11y motioned to issue RFQ to purchase Licensure Management Database System. Bambi seconded. Vote 4-0. Other Boards who have purchased systems are having various issues with vendors and/or product. ACTION/FOLLOW-UP: Work with purchasing to issue RFQ.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new onl ine NBCOT verification as primary source verification required for licensure. Phil seconded. Vote 5-0. Phil motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board. Board will further discuss purpose I benefits with NBCOT representative at March board meeting. Marty seconded. Vote 5-0. Shaun Conway further clarified BCOrs goal of maintaining a nationwide database to collect and disseminate disciplinary action from all states. They would act as the reporting agency to t PDB. One remaining question is the impact this wi ll have on meeting current filing deadlines. ACTION/FOLLO\V-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Telehealth Position Statement FINDINGS/CONCLUSIONS: Distributed infonnation regarding Telehealth from AOTA and various states. Reviewed draft position statement. Revisions made and emailed to Board members for subsequent review. Distributed National Conference of State Legislatures Telehealth Policy Trends and Considerations. ACTION/FOLLOW-UP: Hold for future action.

TOPIC: 2016 Continuing Education Conference FINDINGS/CONCLUSIONS: Reviewed cost proposals from Flatwoods and Summersville, compared to cost from Bridgeport Conference Center and previous proposal from Maniott in Charleston. Discussed available dates and potential topics I speakers. Reviewed additional proposals from Charleston locations and potential speakers. Bambi motioned to hold conference April 29, 2016 in Charleston. Marty seconded. Vote 5-0. Contract signed with Holiday Inn & Suites; agenda and registration form reviewed; notebooks ordered. ACTION/FOLLOW-UP: Mail registration information and finalize online registration.

TOPIC: School System Caseloads FINDINGS/CONCLUSIONS: Reviewed letter from Ors in Mercer County schools, and multiple email responses from Ors in various other counties regarding caseloads. State Board of Education policy limits caseloads for Speech Therapists. but not ors or Prs. Caseloads are not addressed in Practice Act or Legislative Rules of any ofthe three related state licensing boards. Most other counties responding to email request for infonnation indicated caseloads comparable to the Speech therapy limits. Bambi motioned that a letter be sent to the Mercer County Board of Education requesting additional information regarding their policies/guidelines for OT caseloads. Gene seconded. Vote 5-0. Letter was not sent after consulting with Attorney General"s office regarding Board's authority. Marty motioned to send response letter to or s explaining that the action requested is not within the scope of authority of the Board. Phil seconded. Vote 5-0. ACTION/FOLLOW-UP: None.

TOPIC: NBCOT 2016 State Regulatory Leadership Forum FINDINGS/CONCLUSIONS: NBCOT survey to determine availability for various dates. Date set for May 11-13, 2016 in New Orleans. ACTION/FOLLOW-UP: Kathy to attend Forum.

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card in November and December 2015. Gene motioned to approve all purchases. Phil seconded. Vote 5-0.

TREASURER'S REPORT

Cash Balance as of December 3 1, 2015 $ 230,592.43

NOVEMBER - DECEMBER DEPOSITS I 0/29/ 15 $ 640.00 12/2 $ I ,480.00 11 /2 820.00 12/3 1,990.00 I I 13 660.00 12/4 2,480.00 II 14 420.00 12/7 2,240.00 II /6 7 10.00 1218 4, 700.00 I I I I 0 530.00 1219 I ,680.00 11 /12 150.00 12110 3,020.00 11 113 1,630.00 12111 1,800.00 11 116 370.00 12114 2,460.00 I 1117 I ,300.00 12115 4, 180.00 I 1119 I ,500.00 12116 260.00 I I 123 I ,020.00 121 I 7 I ,860.00 II 124 I ,600.00 12121 a 2, 120.00 11125 1,430.00 1212 1p 1,570.00 I I 130 2,240.00 12122 3, 780.00

TOTAL DEPOSITS

NOVEMBER -DECEMBER DISBURSEMENTS

ovember December

NEW BUSINESS

TOPIC: 2016 License Renewal Update

$6,449.09 6,557.38

12/23 12/24 12/28 12129

$2,9 10.00 140.00

1,830.00 3, 100.00

$ 58,620.00

FINDINGS/CONCLUSIONS: Total renewals mailed: 350 Ors. 234 OTA ' s: Non-renewals as of 1/11116: 57 Ors ( 16%), 41 OTA's (18%); Non-renewal letters mai led 1112116. Number of li censees as of 1/1 1116:666 OT's. 457 OTA's ACTION/FOLLOW-UP: None.

TOPIC: Tekswift contract renewal FINDINGS/CONCLUSIONS: Contract to be renewed at cun·ent rate of$63 .95 I month. ACTION/FOLLOW-UP: Phil motioned to renew contract. Bambi seconded. Vote S-0.

TOPIC: Election of Officers FINDINGS/CONCLUSIONS: Phil motioned to keep current officers. Bambi seconded. Vote S-0. ACTION/FOLLOW-UP: None.

Correspondence:

correspondence date rec 'd

1 AOTAINBCOT 12/11 /2015 National Conference of State Legislature (NCSL) Telehealth Position Paper

2 Purchasing 1/4/2016 The Buyers Network - January 2016 3 AOTAINBCOT 1/7/2016 New and revised documents

4 NBCOT 11 /23/2015 E-Newsletter Fall 2015

Marty motioned to adjoum meeting at I :40 after the signing oflicensure applications. Bambi seconded. Vote 5-0. The next regular Board meeting is scheduled for Thursday, April 28, 2016 at 6:00pm at the Holiday Inn & Suites, Charleston West.

--Call to order-- 6:00p.m.

AGENDA 4/28/16

--First order of business -Public comment period


--Third order of business - Approve Jan 29, 2016 minutes Review Jan 29,20 16 minutes

--Fourth order of business - Purchase Card purchases - Jan, Feb, Mar 20 16

--Fifth order of business - Treasurer' s report

--Sixth order of business - New Business - Legislative Update - Licensee roster/mailing list - Safety Policy & Driver Training - Board speaker for WYOT A conference - Email re: COTA supervision - Laptop upgrade

--Seventh order of business - Approve invoices rec'd since Jan 29,2016 - Invoice li st is available for review at Board office

--Eighth order of business - General correspondence rec · d since Jan 29. 20 16



\VVBOT MINUTES: April28, 20 16

I 063 Maple Dr.. Suite 48 Morgantown. WV 26505

304-285-3 150 www. wvbot.org

MEMBERS PRESENT: Bambi Hill, Phil Simpson. Marty Douglas. Kathy Quesenberry, Gene Brooks

ABSENT:

ALSO PRESENT: Yonda Malnikoff

MEETING CALLED TO ORDER: 6:05p.m.

Marty motioned to approve January 29,2016 minutes as written. Phil seconded. Vote 5-0.

OLD BUSINESS

TOPIC: Applications for OTR Board position I Draft bill to reconfigure Board FINDINGS/CONCLUSIONS: Board reviewed applications received. All resumes mailed to Governor·s office with letter requesting re-appointments and appointment of OTR representative. Multiple emails have been sent regarding status. No appointments made per 9/ 16/13 emai l. No response to 11 /14/ 13 emai l. No response from Governor"s office to May 6'11 email. New contact is Melissa Parsons. Info regarding expired tenns sent to Grady Bowyer I 0/29/ 14 to forward to Legislature and Governor·s office. As several Boards have recently received new appointments, an email was sent 1114/15 to Melissa Parsons regarding Board members with expired terms. Another email sent 1/19/ 16. Still no response.

Conference call 1/28/16 with Chainnan of the House Government Org committee regarding draft bill to reconfigure Board due to Supreme Court ruling in the NC Dental Board case. Draft bi ll would replace two cutTent OTR Board positions with non-market participants. Board reviewed draft. Marty motioned to make modifications to draft as discussed, including increasing Board to 7 members to include a 2nd OTR and an additional non-market participant, which could be a non-licensed retiree or member of academia. Bambi seconded. Vote 5-0. Modified draft rule sent to HGO on February 8' 11• No response. Bill was never introduced. ACTION/FOLLOW-UP: None.

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine. Board of Medicine, Dental, Engineering, and Veterinarian Boards. Reviewed scope & estimated cost at meeting on 5/15/15. Marty motioned to issue RFQ to purchase Licensure Management Database System. Bambi seconded. Vote 4-0. Other Boards who have purchased systems are having various issues with vendors and or product. ACTION/FOLLOW-UP: Work with purchasing to issue RFQ.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new online NBCOT verification as primary source verification required for licensure. Phil seconded. Vote 5-0. Phil motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board. Board will further discuss purpose I benefits with NBCOT representative at March board meeting. Marty seconded. Vote 5-0. Shaun Conway further clarified NBCOT"s goal of maintaining a nationwide database to collect and di sseminate disciplinary action from all states. They would act as the reporting agency to NPDB. One remaining question is the impact this will have on meeting current filing deadlines. ACTION/ FOLLOW-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Telehealth Position Statement FINDINGS/CONCLUSIONS: Distributed information regarding Telehealth from AOTA and various states. Reviewed dratt position statement. Revisions made and emailed to Board members for subsequent review. Distributed National Conference of State Legislatures Telehealth Policy Trends and Considerations. ACTION/FOLLO\.Y-UP: Hold for future action.

TOPIC: 2016 Continuing Education Conference FINDINGS/CONCLUSIONS: Reviewed cost proposals from Flatwoods and Summersville, compared to cost from Bridgeport Conference Center and previous proposal fro m Marriott in Charleston. Discussed available dates and potential topics I speakers. Reviewed add itional proposals from Charleston locations and potential speakers. Bambi motioned to hold conference April 29, 2016 in Charleston. Marty seconded. Vote 5-0. Contract signed with Holiday Inn & Suites; agenda and registration fonn reviewed; notebooks ordered. Conference attended by 216 OT's/OTA's. ACTION/FOLLOW-UP: Summarize conference evaluations for review at September meeting.

TOPIC: NBCOT 2016 State Regulatory Leadership Forum FINDINGS/CONCLUSIONS: NBCOT survey to detetmine availability for various dates. Date set for May 11-1 3, 20 16 in New Orleans. Kathy unable to attend. NBCOT has been notified. ACTION/FOLLOW-UP: None.

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card in January, February, and March 2016. Phil motioned to approve all purchases. Bambi seconded. Vote 5-0.

TREASURER'S REPORT Cash Balance as of March 3 I , 2016 $223,149.76

JANUARY- MARCH DEPOSITS 12/30/ 15 $1,060.00 1/04/16 I ,660.00 1/05 2,270.00 1/07 220.00 1/ 11 610.00 1/12 490.00 1/14 60.00 1/20 155.00 1128 280.00 2/0 1 480.00 2/04 90.00 2/05 100.00 2/1 1 90.00 2/17 180.00

TOTAL DEPOSITS

2122 $640.00 2/24 240.00 2125 100.00 3/0 1 270.00 3/03 200.00 3/09 30.00 3/ 15 100.00 3/21 430.00 3/23 260.00 3/24 320.00 3/28 310.00 3/30 240.00

$ 10,885.00

JANUARY- MARCH DISBURSEMENTS

January February March

$ 5,424. 13 7,364.99 5,538.55

NEW BUSINESS TOPIC: Legislative update FINDINGS/CONCLUSIONS: HCR78 authorizes a study of professional and occupational licensing boards with a report to the 2017 regular session of the Legislature on findings, conclusions, and recommendations. Other bills passed include HB4340 requiring certain boards to require national criminal background checks (not OT at this point) and all boards to provide public access on a website to all completed disciplinary actions in which di scipline was ordered. SB6 19 requires all state agencies to review and evaluate all existing Rules and submit a report to the LRMRC by 7/ 1/2020. ACTION/FOLLOW-UP: Provide access to disciplinary actions on WVBOT website. Attend meetings of Licensing Board Association to determine action related to other bills that affect all Boards.

TOPIC: Licensee roster I mailing list FINDINGS/CONCLUSIONS: Discussed email from AG"s office regarding the requirement to change current policy of charging for and restricting access to licensee infotmation. Licensee infonnation provided to the Board, including address, phone number, and email address, is public information and must be made available upon request. ACTION/FOLLOW-UP: Communicate changes to licensees in next Newsletter, add Privacy Notice to website and licensure applications, remove option of being included on mailing list from licensure and renewal applications, and modify Mailing List order form.

TOPIC: Safety Policy & Driver Training FINDINGS/CONCLUSIONS: Reviewed Safety Policy and Defensive Driving Tips. All Board members and staff signed Vehicle I Driver Safety Acknowledgement. ACTION/FOLLOW-UP: None.

TOPIC: Board speaker for WVOTA conference FINDINGS/CONCLUSIONS: WYOTA has requested a Board representative speak at the WVOTA conference being held in Beckley on October 29th. ACTION/FOLLOW-UP: Kathy to represent the Board, with Marty as a backup.

TOPIC: Email re: COTA supervision FINDINGS/CONCLUSIONS: Board reviewed email from OT regard ing concerns with providing supervision for a new COT A in the Home Health setting. Also reviewed draft response clarifying Board rules regarding supervision of COT A· s. Bambi motioned to approve draft letter and send to OT. ACTION/FOLLOW-UP: Send response toOT.

TOPIC: Laptop upgrade FINDINGS/CONCLUSIONS: Cunent Board laptop was purchased in 2008, with Windows XP operating system, which is no longer supported by Microsoft and other applications. ACTION/FOLLOW-UP: Marty motioned to purchase new laptop. Gene seconded. Vote S-0. Include in FY20 17 budget.

Correspondence: correspondence

1 Purchasing

2 NPDB 3 AOTA

4 Accredited Schools Online

5 NBCOT 6 AOTA 7 Purchasing 8 Mary Hager/Chuch

Willmarth 9 Office of Governor 10 Purchasing 11 wvOASIS Project Director

date rec 'd

2/2/2016 The Buyers Network - February 2016

2/4/2016 NPDB Insights 2/15/2016 Summary of state statutes & regulations regarding Telehealth

2/24/2016 email request to include a link on our website 2/25/2016 OT Regulator E-newsletter February 2016 2/25/2016 State Regulatory Forum at AOT A's Annual Conference 3/1/2016 The Buyers Network - March 2016 3/3/2016 emails regarding Athletic Trainer bill (SB 664)

3/14/2016 email re SB 658 4/4/2016 The Buyers Network- April 2016

4/14/2016 Memo announcing go-live date of 5/14/16 for Wave 2 agencies to biweekly pay

Meeting adjourned at 8:45 pm after the signing of licensure applications. The next regular Board meeting is scheduled for Friday, September 16, 2016 at II :00 am at the Morgantown office.


AGENDA 9/16/ 16

--First order of business - Pub I ic comment period

--Second order of business - Executive Session - Issue 20 16#0 I Complaint - Issue 20 16#02 Complaint

--Third order of business -Approve Apri l 28, 20 16 minutes Review April 28, 2016 minutes

--Fourth order of business - Purchase Card purchases - Apr through Aug 2016


--Sixth order of business - New Business - FY20 17 Budget I FY20 18 Appropriation Request - Renewal newsletter - Annual report - 201 7 CE Conference - Annual Licensing Board Seminar

--Seventh order of business -Approve invoices rec·d since April 28. 20 16 - Invoice list is avai lable for review at Board office

--Eighth order of business - General correspondence rec · d since Apr 28. 2016

--Ninth order ofbusiness - Schedule next Board meeting


WVBOT MINUTES: September 16, 20 16

I 063 Maple Dr., Suite 48 Morgantown, WV 26505

304-285-3 150 www. wvbot.org

MEMBERS PRESENT: Bambi Hill , Phil Simpson, Marty Douglas, Kathy Quesenbeny

ABSENT: Gene Brooks


MEETING CALLED TO ORDER: II :03 a.m.

Marty motioned to enter Executive Session at II :04 a.m. to discuss licensee issues. Phil seconded. Vote 4-0.

EXECUTIVE SESSION Issue 20 16#0 I -Complaint Issue 20 16#02- Complaint

Bambi motioned to move out of Executive Session at 11:20 a.m. Phil seconded. Vote 4-0.

Issue 20 16#0 1 Phil motioned to accept investigator recommendation to dismiss case. Bambi seconded. Vote 3-0.

Phil motioned to approve April28, 2016 minutes as written. Bambi seconded. Vote 4-0.

OLD BUSINESS

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine, Board of Medicine, Dental, Engineering, and Veterinarian Boards. Reviewed scope & estimated cost at meeting on 5/ 15/15. Marty motioned to issue RFQ to purchase Licensure Management Database System. Bambi seconded. Vote 4-0. Other Boards who have purchased systems are having various issues with vendors and/or product. ACTION/ FOLLOW-UP: Work with purchasing to issue RFQ.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new online NBCOT verification as primary source verification required for licensure. Phil seconded. Vote 5-0. Phil motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board. Board will further discuss purpose I benefits with NBCOT representative at March board meeting. Matiy seconded. Vote 5-0. Shaun Conway further clarified NBCOT" s goal of maintaining a nationwide database to collect and disseminate disciplinary action from all states. They would act as the reporting agency to NPDB. One remaining question is the impact this will have on meeting current filing deadlines. ACTION/ FOLLOW-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Telehealth Position Statement FINDINGS/CONCLUSIONS: Distributed information regarding Telehealth from AOTA and various states. Reviewed draft position statement. Revisions made and emailed to Board members for subsequent review. Distributed National Conference of State Legislatures Telehealth Policy Trends and Considerations. ACTION/FOLLOW-UP: Hold for future action.

TOPIC: Legislative update FINDINGS/CONCLUSIONS: HCR78 authorizes a study of professional and occupational licensing boards with a report to the 2017 regular session of the Legislature on findings, conclusions, and recommendations. Other bills passed include HB4340 requiring certain boards to require national criminal background checks (not OT at this point) and all boards to provide public access on a website to all completed disciplinary actions in which discipline was ordered. SB619 requires all state agencies to review and evaluate all existing Rules and submit a report to the LRMRC by 7/ l/2020. Orders of disciplinary actions from the past 10 years added to www. wvbot.org. ACTION/FOLLOW-UP: None

TOPIC: Licensee roster I mailing list FINDINGS/CONCLUSIONS: Discussed email from AG·s oftice regarding the requirement to change current policy of charging for and restricting access to licensee infonnation. Licensee information provided to the Board, including address, phone number, and email address, is public infonnation and must be made available upon request. Changes made to application and mailing list order form to remove fee and option of being removed from mailing list. Communicated changes and included Privacy Notice in newsletter. Privacy Notice added to website and application. ACTION/FOLLOW-UP: Marty motioned to add fee for mailing list on adhesive mailing labels to cover the cost of labels and postage. Phil seconded. Vote 4-0.

TOPIC: Board speaker for WVOTA conference FINDINGS/CONCLUSIONS: WVOTA has requested a Board representative speak at the WVOTA conference being held in Beckley on October 29th. Per email from Sarah Black, WVOT A overbooked speakers and no longer need a Board speaker. ACTION/FOLLOW-UP: None.

TOPIC: Email re: COTA supervision FINDINGS/CONCLUSIONS: Board reviewed email from OT regarding concems with providing supervision for a new COT A in the Home Health setting. Also reviewed draft response clarifying Board rules regarding supervision of COT A ·s. Bambi motioned to approve draft letter and send toOT. Response sent toOT. ACTION/FOLLOW-UP: None.

TOPIC: Laptop upgrade FINDINGS/CONCLUSIONS: CurTent Board laptop was purchased in 2008, with Windows XP operating system, which is no longer supported by Microsoft and other applications. Marty motioned to purchase new laptop. Gene seconded. Vote 5-0. Include in FY20 17 budget. Approval to purchase laptop obtained from Office of Technology. Order delayed due to part number discrepancy in wvOASIS. ACTION/FOLLOW-UP: Place order once correct part number is available in wvOASIS.

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card from April through August 2016. Bambi motioned to approve all purchases. Marty seconded. Vote 4-0.

TREASURER'S REPORT

Cash Balance as of August 31, 2016 s 194,047.97

APRIL- AUGUST DEPOSITS 3/ 31/16 $30 5/16 $90 6/ 28 530 8/ 8 $600 4/ 04 390 4/ 07 60 4/13 100 4/14 90 4/ 19 340 4/ 21 130 4/ 26 630 4/ 28 100 5/ 04 130 5/ 05 60 5/ 11 380

TOTAL DEPOSITS

Chargeback 1600125339

5/18 5/ 24 5/ 25 5/ 26 6/ 01 6/ 06 6i 13 6/ 14 6/15 6/16 6/ 21

APRIL-AUGUST DISBURSEMENTS

April

May June July August

NEW BUSINESS

100 6/30 250 7/06 210 7/07 180 7/ 12 440 7/18 480 7120 330 7/ 2 1 480 7/ 26 300 7/ 28 340 8/01 250 8/ 02

$10,855.00 (100.00)

$5,810.14 1 9,491.68 5,959.88 4,434.13 4, 160 .96

TOPIC: FY2017 Budget I FY2018 Appropriation Request FINDINGS/CONCLUSIONS: Reviewed both. ACTION/FOLLOW-UP: None.

TOPIC: Renewal Newsletter

180 8/ 9 390 8/ 15 250 8/16 210 8/18 310 8/ 23 330 100 240 150 155 280

FINDINGS/CONCLUSIONS: Reviewed draft of newsletter. ACTION/FOLLOW-UP: Mail newsletter and renewal applications in October.

TOPIC: Annual Report

280 310 210 190 250

FINDINGS/CONCLUSIONS: Filed online 8/4116. CD mailed to Governor' s office 8/3 1/ 16. ACTION/FOLLOW-UP: None.

TOPIC: 2017 CE Conference FINDINGS/CONCLUSIONS: Discussed date & location for 201 7 conference. Agreed to hold in late April in Morgantown or Bridgeport. ACTION/FOLLOW-UP: Request cost proposals and begin lining up speakers.

TOPIC: Annual Seminar for Licensing Boards FINDINGS/CONCLUSIONS: Seminar scheduled for November 29111 in Charleston. ACTION/FOLLOW-UP: Vonda and Marty to attend, Bambi TBD.

Correspondence: correspondence

1 Purchasing

2 Purchasing 3 AOTA

4 WV Dental Board

5 House Committee on HHR

6 NBCOT e-newsletter

7 AOTA

8 Purchasing 9 WV Agency for Surplus

Property 10 Randy McCombie - WVU

11 Purchasing 12 House Gov't Org

13 NBCOT e-newsletter

14 Purchasing 15 AOTA

16 AG's office

date rec'd

5/3/2016 The Buyers Network - May 2016

6/1/2016 The Buyers Network- June 2016 6/14/2016 Encouraging state boards to recognize case mgmt within

scope of practice and to accept case mgmt courses for CE credit

6/14/2016 email advising of an organization issuing false licenses/registrations for some allied health professions to individuals with credentials from outside the U.S.

6/15/2016 request to assist those healthcare professionals participating in Pathways to Health in Beckley in obtaining the needed licenses or temporary permits

6/22/2016 Summary of State Regulatory Leadership Forum; TX sunset advisory commission summary; State Govt's responding to NC Dental Board ruling ; Telemedicine barriers fall ing, hurdles remain

6/28/2016 survey on new Position Paper on Continuing Professional Development

7/5/2016 The Buyers Network- July 2016 7/5/2016 The Property Connection - 2nd Otr 2016

7/15/2016 Student project to assist flood victims; sent email addresses for OT's/OT A's in affected counties

8/1/2016 The Buyers Network - August 2016 8/18/2016 Notice of interim study on "Restructuring of professional and

occupational licensing boards"; add'l study of "website management, development, and maintenance related to best practices and procurement" for state agencies; emailed info re current website services and cost.

8/18/2016 SOOT Advisory Committee includes NBCOT certification as an option for proof of continuing education

9/1/2016 The Buyers Network -September 2016 9/1 /2016 21st edition of The Reference Manual of the Official

Documents; req copy 9/6/2016 Best Practices Endorsement - Distribution of letter and best

practices?

Meeting adjourned at I :30 pm after the signing of licensure applications. The next regular Board meeting is scheduled for Friday, November 4, 20 16 at I I :00 am at the Morgantown office.


AGENDA 11 /4/16

--First order of business -Public comment period

--Second order of business - Executive Session - Issue 20 16#0 I Closed - Issue 20 16#02 Complaint - Issue 20 12#05 Consent Agreement - Issue 20 16#03 Licensure Applicant

--Third order of business - Approve Sept 16 & Oct 14, 2016 minutes Review Sept 16 and Oct 14, 2016 minutes

--Fourth order of business - Purchase Card purchases - Sep through Oct 2016

--Fifth order of business - Treasurer"s report

--Sixth order of business -New Business - Continuing Education correspondence

--Seventh order of business -Approve invoices rec' d since Sept 16. 20 16 - Invoice list is available for review at Board office

--Eighth order of business - General correspondence rec·d since Sept 16.2016


--Tenth order of business - Sign licensure applications

WVBOT MINUTES: November 4, 20 16

I 063 Maple Dr., Suite 48 Morgantown. WV 26505

304-285-3 150 www.wvbot.org

MEMBERS PRESENT: Bambi Hill, Phil Simpson, Kathy Quesenberry

ABSENT: Gene Brooks, Marty Douglas

ALSO PRESENT: Yonda Malnikoff


Bambi motioned to enter Executive Session at I I: 15 a.m. to discuss licensee issues. Phil seconded. Vote 3-0.

EXECUTIVE SESSION Issue 20 16#0 I - Closed Issue 20 16#02 - Complaint Issue 20 16#03 - Licensure Applicant Issue 20 12#05 - Consent Agreement

Phil motioned to move out of Executive Session at II :43 a.m. Bambi seconded. Vote 3-0.

Issue 20 16#02 Bambi motioned to send six month status letter to complainant. Phil seconded. Vote 3-0.

Issue 20 16#03 Phil motioned to table decision pending discussion with legal council. Application wi ll be reviewed at next Board meeting.

Issue 20 12#05 Bambi motioned to approve Release Order upon end of probationary period. Phil seconded. Vote 3-0.

Bambi motioned to approve September 16 and October 14, 2016 minutes as written. Phil seconded. Vote 3-0.

OLD BUSINESS

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine. Board of Medicine, Dental. Engineering, and Veterinarian Boards. Reviewed scope & estimated cost at meeting on 5115115. Marty motioned to issue RFQ to purchase Licensure Management Database System. Bambi seconded. Vote 4-0. Other Boards who have purchased systems are having various issues with vendors and/or product. ACTION/FOLLOW-UP: Work with purchasing to issue RFQ.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new online NBCOT verification as primary source verification required for li censure. Phil seconded. Vote 5-0. Phil motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board. Board wi ll flll1her discuss purpose I benefits with NBCOT representative at March board meeting. Mat1y seconded. Vote 5-0. Shaun Conway further clarified

BCOT"s goal of maintaining a nationwide database to co llect and disseminate disciplinary action from all states. T hey would act as the reporting agency to NPDB. One remaining question is the impact this will have on meeting current filing deadlines. ACTION/FOLLOW-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Telehealth Position Statement FINDINGS/CONCLUSIONS: Distributed infonnation regarding Telehealth from AOTA and various states. Reviewed draft position statement. Revisions made and emailed to Board members for subsequent review. Distributed National Conference of State Legislatures Telehealth Policy Trends and Considerations. Discussed whether a position statement was necessary. Phil motioned to continue to apply current Rules to all methods of OT service provision including telehealth. Bambi seconded. Vote 3-0. ACTION/FOLLOW-UP: None

TOPIC: Licensee roster I mailing list FINDINGS/CONCLUSIONS: Discussed emai l from AG·s office regarding the requirement to change cunent policy of charging for and restricting access to licensee information. Licensee information provided to the Board, including address, phone number, and email address, is public information and must be made available upon request. Changes made to application and mailing list order form to remove fee and option of being removed from mailing li st. Communicated changes and included Privacy Notice in newsletter. Privacy Notice added to website and application. Matty motioned to add fee for mailing li st on adhesive mailing labels to cover the cost of labels and postage. Phil seconded. Vote 4-0. Added a $15 fee to cover labels and postage. Discussed email request to consider offering list electronically as an excel spreadsheet. Phil motioned to allow electronic transmission of mailing list provided recipient agrees to one time use only. Bambi seconded. Vote 3-0. ACTION/FOLLOW-UP: Vonda to explore options to ensure one-time use only; implement changes to forms and process.

TOPIC: Laptop upgrade FINDINGS/CONCLUSIONS: CutTent Board laptop was purchased in 2008, with Windows XP operating system, which is no longer suppotted by Microsoft and other applications. Marty motioned to purchase new laptop. Gene seconded. Vote 5-0. Include in FY20 17 budget. Approval to purchase laptop obtained from Office of Technology. Order delayed due to part number discrepancy in wvOASIS. New Statewide contract issued in October. ACTION/FOLLOW-UP: Place order under new contract.

TOPIC: Renewal Newsletter FINDINGS/CONCLUSIONS: Reviewed draft of newsletter. Newsletter and renewal applications mailed week of October 4, 2016. ACTION/FOLLOW-UP: None.

TOPIC: 2017 CE Conference FINDINGS/CONCLUSIONS: Discussed date & location for 2017 conference. Agreed to hold in late April in Morgantown or Bridgeport. Reviewed conference center proposals and cost estimate for INR speaker. Bambi motioned to enter into contract with Lakeview and INR. Phil seconded. Vote 3-0. ACTION/FOLLOW-UP: Finalize date & contracts; find speaker for pediatric session; schedule January board meeting at Lakeview; order notebooks & pens; mail registration info in early 2017; work with Tekswift for online registration

TOPIC: Annual Seminar for Licensing Boards FINDINGS/CONCLUSIONS: Seminar scheduled for November 29111 in Charleston. Vonda and Gene to attend. ACTION/FOLLOW-UP: Complete registrations and attend seminar.

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card for September and October 2016. Bambi motioned to approve all purchases. Phil seconded. Vote 3-0.

TREASURER'S REPORT Cash Balance as of October 3 I, 2016 $ 187,230.12

SEPTEMBER- OCTOBER DEPOSITS 8/31/16 $ 370 I 0/5/16 $ 60 9/01 70 10/ 12 500 9/06 100 10/ 13 140 9/08 30 10/ 17 990 9/12 580 10/ 18 275 9/14 60 I 0/ 19 660 9/ 19 180 10/24 910 9/20 380 I 0/26 940 9/22 150 9/27 150 9/29 180

TOTAL DEPOSITS $ 6,725

SEPTEMBER- OCTOBER DISBURSEMENTS

September October

NEW BUSINESS

$7,286.64 6,256.21

TOPIC: Continuing Education correspondence FINDINGS/CONCLUSIONS: Reviewed email from COTA requesting CE hours for teaching a lab class for OTA program. Phil motioned to award 6 hours based on the Clinical Student Instruction category of qualified continuing education activities. Bambi seconded. Vote 3-0. Also reviewed Medicare course submitted by OT forCE credit. Phil motioned to deny CE credit unless OT could provide additional course material that it included an overview of assessment tools or treatment principles related to the practice of OT. Bambi seconded. Vote 3-0. Reviewed emails from DHHR and research from UAB OT departments with recommendations for continuing education requirements. Bambi motioned to start a file of continuing education topics for future Legislative Rule changes. Phil seconded. Vote 3-0. ACTION/FOLLOW-UP: Respond to emails from COTA and OT.

Correspondence:

correspondence date rec'd

1 Purchasing 10/3/2016 The Buyers Network - October 2016

2 Purchasing 11 /1/2016 The Buyers Network- November 2016 3 Brickstreet 11 /1/2016 Inside Brickstreet Fall 201 6

4 Board of Risk & Ins Mgmt 11 /1/2016 Cyber Liability Insurance 5 AOTA 11/1/2016 AOT A Official Documents 6 OT- Wayne Co. Schools 11/2/2016 email re: ICD10 codes for Medicaid billing in schools 7 Stateside Associates 11/3/2016 email re: items in mtg minutes and agenda

Meeting adjourned at 2:20pm after the signing of licensure applications. The next regular Board meeting is scheduled for Friday, January 20, 20 17 at II :00 am at Lakeview Resort.

--Call to order-- II :00 a.m.

AGENDA 1/20/17


--Second order of business - Executive Session - Issue 20 16#02 Complaint - Issue 20 12#05 Consent Agreement - Issue 20 16#03 Licensure Applicant

--Third order of business - Approve Nov 4, 2016 minutes Review Nov 4, 2016 minutes

--Fourth order ofbusiness - Purchase Card purchases- Nov through Dec 2016


--Sixth order of business -New Business - Election of officers - Renewal update - Renewal ofTekswift contract - Purchasing inspection - WVOTA member questions

--Seventh order of business -Approve invoices rec'd since Nov 4, 2016 - Invoice list is available for review at Board office

--Eighth order of business -General correspondence rec'd since Nov 4, 2016

--Ninth order of business - Schedule 2017 Board meetings

--Tenth order ofbusiness - Sign licensure applications

WVBOT MINUTES: January 20, 201 7

I 063 Maple Dr. , Suite 4B Morgantown, WV 26505

304-2R5-3 150 www. wvbot.org

MEMBERS PRESENT: Bambi Hill , Phil Simpson, Kathy Quesenberry, Gene Brooks, Marty Douglas

ABSENT:


MEETING CALLED TO ORDER: II :25 a. m.

Gene motioned to enter Executive Session at II :33 a.m. to discuss licensee issues. Phil seconded. Vote 5-0.

EXECUTIVE SESSION Issue 20 16#02 - Complaint Issue 20 16#03 - Licensure Applicant Issue 20 I 2#05 - Closed

Marty motioned to move out of Executive Session at 12:25 p.m. Bambi seconded. Vote 5-0.

Issue 20 16#02 Bambi motioned to dismiss case due to finding of no probable cause. Phil seconded. Vote 4-0.

Issue 20 16#03 Phil motioned to issue probationary license with conditions through a Consent Agreement. Gene seconded. Vote 5-0.

Marty motioned to approve November 4, 2016 minutes as written. Bambi seconded. Vote 5-0.

OLD BUSINESS

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine, Board of Medicine, Dental, Engineering, and Veterinarian Boards. Reviewed scope & estimated cost at meeting on 5/ 15/ 15. Marty motioned to issue RFQ to purchase Licensure Management Database System. Bambi seconded. Vote 4-0. Other Boards who have purchased systems are having various issues with vendors and/or product. ACTION/FOLLOW-UP: Work with purchasing to issue RFQ.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new online NBCOT verification as primary source verification required for licensure. Phil seconded. Vote 5-0. Phil motioned to decline interest at this time to

BCOT request to act as NPDB Agent for the Board. Board will further discuss purpose I benefits with NBCOT representative at March board meeting. Marty seconded. Vote 5-0. Shaun Conway further clarified NBCOr s goal of maintaining a nationwide database to collect and disseminate disci pi inary action from all states. They would act as the reporting agency to NPDB. One remaining question is the impact this will have on meeting current filing deadlines. ACTION/FOLLOW-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Licensee roster I mailing list FINDINGS/CONCLUSIONS: Discussed emai l from AG·s oftice regarding the requirement to change current policy of charging for and restricting access to li censee infonnation. Licensee information provided to the Board, including address, phone number, and email address, is public information and must be made available upon request. Changes made to application and mailing list order fonn to remove fee and option of being removed from mailing list. Communicated changes and included Privacy Notice in newsletter. Privacy Notice added to website and application. Marty motioned to add fee for mailing li st on adhesive mailing labels to cover the cost of labels and postage. Phil seconded. Vote 4-0. Added a $15 fee to cover labels and postage. Discussed email request to consider offering list electronically as an excel spreadsheet. Phil motioned to allow electronic transmission of mailing list provided recipient agrees to one time use only. Bambi seconded. Vote 3-0.

ACTION/FOLLOW-UP: Vonda to explore options to ensure one-time use only; implement changes to forms and process.

TOPIC: Laptop upgrade FINDINGS/CONCLUSIONS: Cun·ent Board laptop was purchased in 2008, with Windows XP operating system, which is no longer supported by Microsoft and other applications. Marty motioned to purchase new laptop. Gene seconded. Vote 5-0. Include in FY20 17 budget. Approval to purchase laptop obtained from Office of Technology. Order delayed due to pati number discrepancy in wvOASIS. New Statewide contract issued in October. ACTION/FOLLOW-UP: Order placed.

TOPIC: 2017 CE Conference FINDINGS/CONCLUSIONS: Discussed date & location for 2017 conference. Agreed to hold in late April in Morgantown or Bridgeport. Reviewed conference center proposals and cost estimate for INR speaker. Bambi motioned to enter into contract with Lakeview and INR. Phil seconded. Vote 3-0. Contract signed with Lakeview for April28111• Agreed to focus on Addictions/Pain Management for the entire conference with INR speaker. Reviewed course outline and registration info. Online registration in place. ACTION/FOLLOW-UP: Order notebooks & pens; mail registration info in February; contact potential vendors/employers for tables

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card for November and December 2016. Marty motioned to approve all purchases. Bambi seconded. Vote 5-0.

Cash Balance as of December 3 I, 20 16 $ 242,934.15

NOVEMBER- DECEMBER DEPOSITS 10/31116 $1 ,120 12/01 $ 1,740 II /0 I 780 12/05 3,000 I I /03 780 12/06 2,440 I I /07 6 70 12/07 5,420 I 1108 400 12/08 270 I I /09 1,050 12/09 3,220 11/10 520 12112 3,150 11/14 930 12/ 13 3,760 I 111 5 I ,31 0 12/15 2,360 I 1117 720 12/16 2,4 70 11 /21 2,060 12119 3,945 11122 I ,020 12/20 2,660 11/28 4,385 12/21 400 I l/30 2,640 12/23 3,530

TOTAL DEPOSITS $ 66,765

NOVEMBER- DECEMBER DISBURSEMENTS

November December

$ 6,148.45 4,912.52

12/27 $ 4,765 12/28 3,290 12/29 I ,960

NEW BUSINESS

TOPIC: Election of Officers FINDINGS/CONCLUSIONS: Gene motioned to keep cun·ent officers in place for 2017. Phil seconded. Vote 5-0. ACTION/FOLLOW-UP: None.

TOPIC: Renewal Update FINDINGS/CONCLUSIONS: Total renewals mailed: 370 ors. 268 OTA ·s: Non-renewals as of 1/ 17/17 : 59 OTs ( 16%). 39 OTA ·s ( 15%): Number of licensees as of 1/17/17: 671 Ors and 5 12 OTA ·s. ACTION/FOLLOW-UP: None.

TOPIC: Renewal of TekSwift contract FINDINGS/CONCLUSIONS: Website hosting I data backup fee to remain at $63 .95/month. Rob has suggested modifying website to change CMS to Wordpress to improve security and aesthetics. Cost estimate for new template, design fee, and transfer of data is $600. ACTION/FOLLOW-UP: Vonda to extend contract for website hosting I data backup; review new website templates; discuss ability to provide online services to licensees through existing website as alternative to purchasing licensure management database system.

TOPIC: Purchasing inspection FINDINGS/CONCLUSIONS: Purchasing review conducted in December for Fiscal Year 2016. Final rep011 received I /I I 117. There were no material findings from the inspection. ACTION/FOLLOW-UP: None.

correspondence correspondence date rec'd

1 AOTA 11 /14/2016 "Medication Management" draft document for comment

2 Purchasing 12/1/2016 The Buyers Network - December 2016 3 AOTA 12/7/2016, Portablility Stakeholder Meeting & State Regulatory Forum

1/9/17 4 NPDB 12/7/2016 NBDB Insights - electronic newsletter 5 Purchasing 1/3/2017 The Buyers Network -January 2017 6 WV Surplus Property 1/4/2017 The Property Connection - 4th qtr 2016 7 WV Ethics Commission 1/10/2017 email regarding filing of Financial Disclosure Stmt- due 2/1/17 8 AOTA 11 /21 /2016 AOT A Products catalog & manual of official documents

Meeting adjoumed at 3:00pm after the signing of licensure applications and tour of conference facilities. The next regular Board meeting is scheduled for Thursday, April 27, 2017 at 6:00 pm at Lakeview Resort. Tentative future meeting dates of September 15 and November 3, 2017.

--Call to order-- I :30 p.m.

--First order of business

AGENDA

Conference Call February 10, 2017

Executive Session

- Issue 20 16#03 Consent Agreement for Applicant

WVBOT MINUTES: February 10,20 17

I 063 Maple Dr., Suite 4B Morgantown. WV 26505

304-285-3150 www.wvbot.org

MEMBERS PRESENT: Bambi Hill, Phil Simpson, Kathy QuesenbeiTy

ABSENT: Gene Brooks, Marty Douglas

ALSO PRESENT: Yanda Malnikoff

MEETING CALLED TO ORDER: 1:35pm via conference call

Phil motioned to enter Executive Session at I :35 p.m. to discuss licensee application. Bambi seconded. Vote 3-0.

EXECUTIVE SESSION Issue 20 16#03 - Licensure Applicant

Phil motioned to move out of Executive Session at I :55 p.m. Bambi seconded. Vote 3-0.

Issue 20 16#03 Phil motioned to modify draft Consent Agreement as discussed, after review by AG. Bambi seconded. Vote 3-0.

Meeting adjourned at I :57 p.m.

--Call to order-- 6:00 p.m.

AGENDA 4/27/ 17


--Second order of business -Executive Session - Issue 20 16#02 Case closed. - Issue 20 16#03 Licensure Applicant

--Third order of business - Approve Jan 20 and Feb I 0, 2017 minutes Review Jan 20 and Feb I 0, 2017 minutes

--Fourth order of business - Purchase Card purchases - Jan through Mar 2017


--S ixth order of business - New Business - WVOT A questions -Legislative news from 2017 session - WV Interactive proposal for online renewals

--Seventh order of business - Approve invoices rec"d since Jan 20, 2016 - Invoice list is available for review at Board office

--Eighth order of business - General conespondence I bills paid since Jan 20, 2016

--Ninth order of business - Confinn remaining 2017 Board meetings (9/ 15, 11 /3)

--Tenth order of business - Sign licensure applications

WVBOT MINUTES: April27, 2017

1063 Maple Dr .. Suite 48 Morgantown. WV 26505

304-285-3 150 www. wvbot.org

MEMBERS PRESENT: Bambi Hill, Phil Simpson, Gene Brooks, Marty Douglas

ABSENT: Kathy Quesenberry

ALSO PRESENT: Vonda Malnikoff: Sarah & Jeff Black

MEETING CALLED TO ORDER: 6:00p.m.

Marty motioned to approve January 20,2017 minutes as written. Phil seconded. Vote 4-0.

OLD BUSINESS

TOPIC: Purchase of Licensure Management Database System FINDINGS/CONCLUSIONS: Researched systems recently purchased by Board of Osteopathic Medicine, Board of Medicine, Dental, Engineering, and Veterinarian Boards. Reviewed scope & estimated cost at meeting on 5/ 15/ 15. Marty motioned to issue RFQ to purchase Licensure Management Database System. Bambi seconded. Vote 4-0. Other Boards who have purchased systems are having various issues with vendors and/or product. ACTION/FOLLOW-UP: Replace this item with WV Interactive contract to provide online license renewals. See New Business.

TOPIC: NBCOT Primary Source Verification I NPDB Agent FINDINGS/CONCLUSIONS: Marty motioned to accept new online NBCOT verification as primary source verification required for licensure. Phil seconded. Vote 5-0. Phil motioned to decline interest at this time to NBCOT request to act as NPDB Agent for the Board. Board will further discuss purpose I benefits with NBCOT representative at March board meeting. Marty seconded. Vote 5-0. Shaun Conway further claritied NBCOT's goal of maintaining a nationwide database to collect and disseminate disciplinary action from all states. They would act as the reporting agency to NPDB. One remaining question is the impact this will have on meeting current filing deadlines. ACTION/FOLLOW-UP: Keep item open pending further information regarding implementation from NBCOT.

TOPIC: Licensee roster I mailing list FINDINGS/CONCLUSIONS: Discussed email from AG"s office regarding the requirement to change current policy of charging for and restricting access to licensee information. Licensee information provided to the Board, including address, phone number, and email address, is public information and must be made available upon request. Changes made to application and mailing list order fom1 to remove fee and option of being removed from mailing list. Communicated changes and included Privacy Notice in newsletter. Privacy Notice added to website and application. Marty motioned to add fee for mailing list on adhesive mailing labels to cover the cost of labels and postage. Phil seconded. Vote 4-0. Added a $15 fee to cover labels and postage. Discussed email request to consider offering list electronically as an excel spreadsheet. Phil motioned to allow electronic transmission of mailing list provided recipient agrees to one time use only. Bambi seconded. Vote 3-0. Mailing list request form revised to include option to obtain excel spreadsheet via email at no charge. Change implemented 3/28/17. ACTION/FOLLOW-UP: None.

TOPIC: Laptop upgrade FINDINGS/CONCLUSIONS: Current Board laptop was purchased in 2008, with Windows XP operating system, which is no longer supported by Microsoft and other applications. Marty motioned to purchase new laptop. Gene seconded. Vote 5-0. Include in FY20 17 budget. Approval to purchase laptop obtained from Office ofTechnology. Order delayed due to part number discrepancy in wvOASIS. New Statewide contract issued in October. Order placed in December. Laptop received 4/20/ 17. ACTION/FOLLOW-UP: None.

TOPIC: 2017 CE Conference FINDINGS/CONCLUSIONS: Discussed date & location for 2017 conference. Agreed to hold in late April in Morgantown or Bridgeport. Reviewed conference center proposals and cost estimate for INR speaker. Bambi motioned to enter into contract with Lakeview and INR. Phil seconded. Vote 3-0. Contract signed with Lakeview for April 28111 • Agreed to focus on Addictions/Pain Management for the entire conference with INR speaker. Reviewed course outline and registration info. Online registration in place. Reviewed cost summary for conference. ACTION/FOLLOW-UP: None.

TOPIC: Renewal of TekSwift contract FINDINGS/CONCLUSIONS: Website hosting I data backup fee to remain at $63.95/month. Rob has suggested modifying website to change CMS to Wordpress to improve security and aesthetics. Cost estimate for new template, design fee, and transfer of data is $600. Vonda to extend contract for website hosting I data backup; review new website templates; discuss ability to provide online services to licensees through existing website as altemative to purchasing licensure management database system. Contract with Tekswift extended through April 2018. There is a statewide contract with WV Interactive to provide online services. See New Business for more detail. ACTION/FOLLOW-UP: Work with Tekswift to design new website.

PURCHASE CARD TRANSACTIONS The Board reviewed all purchases made on the Purchase Card for January through March 20 I 7. Gene motioned to approve all purchases. Bambi seconded. Vote 4-0.

TREASURER'S REPORT Cash Balance as of March 31, 20 17 $ 234, I 08.89

JANUARY- MARCH DEPOSITS l/3/17 $2,470 2/2 $ 100 1/4 1,960 2/6 470 1/5 410 2/9 200 119 1,370 2/13 300 Ill 1 260 2115 60 1/12 60 2/ 16 150 1117 210 2/22 310 l/ 19 100 2/24 360 1/23 310 2/27 90 l/26 190 3/2 180 1/31 440 3/6 210

CHARGEBACKS 111 7 $120 1/23 260

TOTAL DEPOSITS $ II ,290.00

JANUARY- MARCH DISBURSEMENTS

January February March

$ 6,491.31 6,887.37 6,736.58

3/8 $ 30 3/9 30 3114 280 3116 130 3/20 310 3/21 100 3/27 160 3/29 320 3/30 100

NEW BUSINESS TOPIC: WVOT A questions I news FINDINGS/CONCLUSIONS: At the request of WVOTA, a summary of the mission and roles of WVBOT and WVOT A was created to be distributed at the WVOT A table at the conference on 4/28/17 and future meetings. Sarah suggested that \VVOT A be included when the Board speaks to WVU students to explain the difference between the Board and the Association. She also requested a representative from WVBOT speak at the WVOT A fall conference in Beckley on Saturday, October 28, 2017. ACTION/FOLLOW-UP: Determine who will speak at the WVOTA conference in October. Include information about their conference in our next newsletter.

TOPIC: Legislative update from 2017 session FINDINGS/CONCLUSIONS: Reviewed bills affecting the Board that passed the 2017 Legislative session. SB4 allows professionals licensed in other states to donate time to the care of indigent and needy for a charitable function in WV with a temporary authorization. H B2631 amends the time standards to disposition of complaints for delays attributable to the accused. H B2833 amends the contents and categories of information for inclusion in annual reports. HB2839 modifies the timing and scope of performance reviews. Our next review is scheduled for 2023. ACTION/FOLLOW-UP: None.

TOPIC: WV Interactive proposal for online renewals FINDINGS/CONCLUSIONS: \VV Interactive LLC is the vendor for the statewide contract for web based portal management services. Reviewed WVI summary of proposal. Reviewed current renewal applications to simplify and minimize PI I. Discussed the Board absorbing transaction and credit card fees as opposed to passing on to licensees. Marty motioned to proceed with agreement with WVI in lieu of purchasing a full Licensure Management Database System at this time. Bambi seconded. Vote 4-0. ACTION/FOLLOW-UP: Forward renewal application to WVI to develop scope of work & sign agreement.

correspondence date rec'd

1 Purchasing 2/1/2017 The Buyers Network - February 2017

2 PEl A 2/27/2017 Information regarding telehealth services 3 AOTA 3/6/201 7 Call for comment on draft ACOTE standards

4 Brickstreet 4/3/2017 we policy 3/29/17 - 3/29/18

5 email from OT 4/13/2017 **requesting info related to Hyperbaric Oxygen Therapy 6 AOTA 4/20/2017 Inv itation to webinar regardi ng telehealth on June 6 or 7 (will

forward the link)

Bambi motioned to enter Executive Session at 8:30 p.m. to di scuss licensee issues. Gene seconded . Vote 4-0.

EXECUTIVE SESSION Issue 20 16#02 - Closed Issue 20 16#03 - Licensure Applicant

Marty motioned to move out of Executive Session at 8:35p.m. Bambi seconded. Vote 4-0.

Meeting adjourned at 9:00 pm after the signing of licensure applications. T he next regular Board meeting is scheduled for Friday, September 15, 20 17 at II :00 am at the Morgantown office. Tentative future meeting date ofNovember 3, 20 17.