The Guide to Completing the

Chapter Greatness Checklist

Updated June 2017

Table of Contents

Introduction 1

The Importance of Completing the Reports 1

Before Getting Started 1

Items to be completed by the President 2

Risk Management Affidavit 2

Social Calendar 2

Chapter Officer List 3

Phikeia and Initiation Reporting 4

Roster Updates 5

Update for Membership Dues 5

Update for Insurance 6

Update for Graduating Seniors Contact Information 7

Presidents Leadership Conference Registration 7

Kleberg Emerging Leaders Institute Registration 7

General Convention Registration 8

Reporting Philanthropic Contributions 8

Awards Submission 9

Online Submission Started 9

Submit Awards Packet 9

Six Event Planning Forms 9

Prep for Leadership Consultant Visit 9

Monthly Chapter Reports 10

Items to be completed by the Treasurer 11

Annual Insurance 11

Zero Balance to GHQ 11

Additional Payments to GHQ 11

Convention and Leadership Fund 11

Membership Dues 12

Phikeia Dues 12

Initiation Dues 12

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Introduction

This guide is intended for any chapter President, Treasurer or other officer who has ever had a question regarding the Phi Delta Theta Chapter Greatness Checklist. While most chapters are aware of the checklist’s existence, some do not understand the importance of completing the reports, and others do not understand how to complete the reports. This guide will not only explain the importance of completing each and every report and the benefit of doing so, but it will also provide a step by step process for completing each report found on the Chapter Greatness Checklist. If you have any questions about the items on the Chapter Greatness Checklist, either contact your Leadership Consultant or the Director of Chapter Services Mike Wahba (mwahba@phideltatheta.org).

The Importance of Completing the Reports

There are several important reasons for completing all of the reports found on the Chapter Greatness Checklist. While some may think that completion of these reports only benefits the General Headquarters, it is actually quite the contrary. For example, completing the awards packet and winning a Gold Star will reduce the chapter’s insurance bill by up to ten percent. Sending in event planning forms and a social calendar each term will save the chapter up to five percent on its insurance bill. Some of the reports ensure the chapter’s conference delegates a room at the Kleberg Emerging Leaders Institute, Presidents Leadership Conference, and General Convention. Other reports will help make Leadership Consultant visits run smoother, and some will even provide an opportunity to win scholarships from the Foundation. As stated above, there are many benefits to completing these reports, most of which benefit the chapter and its members. By completing 100% of the Chapter Greatness Checklist reports, the chapter will also win the General Headquarters Award for outstanding chapter operations.

Before Getting Started

1) Obtain a copy of the Chapter Greatness Checklist.

Conference delegates should receive a large color copy of this checklist at every Phi Delt conference (PLC, Kleberg), but extra copies can be found on the Phi Delt website. To find it, go to www.phideltatheta.org. Go to the Members drop down menu and select Chapter Greatness Checklist under Resources.

2) Register with myPhiDeltaTheta.

On the main Phi Delt website, there is a link on the top of the page to sign in, and you can register from there. Many reports require access to the VAULT application of myPhiDeltaTheta. The outgoing officer must give you access to this area during transitions, so work with him to ensure that he completes this task before you begin.

3) Plan ahead and leave plenty of time to complete all the reports.

Do not start a report due May 1st on May 1st or the day before. You should complete the reports with plenty of time to account for technical difficulties and mailing time. Also, take note of items that need to be postmarked or received by the date on the checklist.

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Items to be completed by the President:

Risk Management Affidavit (5 points)

Mail to GHQ for Fall and Winter Reports (October 15 and January 31) The Risk Management Affidavit is the member and chapter’s legal agreement that they understand the risk management policies of the general fraternity. This form must be completed every semester as part of the appropriate reports. Failing to submit the report will increase the chapter’s insurance bill for the next year. The form must be signed by every member of the chapter. Chapter officers must sign in the appropriate area, including the Chapter Advisory Board Chairman. The Risk Management Affidavit is available for download on the website in Members tab dropdown, Resources, Chapter Officers (Risk Management/Social). https://www.phideltatheta.org/resources/risk_management_affidavit.pdf This document must be sent as a paper copy to:

Phi Delta Theta General Headquarters ATTN: Melanie Clayton, Director of Insurance & Safety 2 S. Campus Ave Oxford, OH 45056

Social Calendar (3 points)

Email to GHQ for Fall and Winter Reports (October 15 and January 31) The Social Calendar is an important planning tool for the Director of Insurance & Safety

when processing Event Planning Forms. The Social Calendar lists all chapter events for the coming semester, including socials, brotherhood events, community service, philanthropy events or anything else where the chapter would fill out an Event Planning Form.

The Social Calendar should list dates, activities and locations for the coming semester. If the dates for events are not set in stone, set tentative ones and indicate that they could change on the calendar. Remember that Event Planning Forms must be sent in thirty (30) days in advance to ensure the event gets approved. The Social Calendar may be emailed to Melanie Clayton, Director of Insurance & Safety, at melanie@phideltatheta.org.

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Chapter Officer List (3 points)

Update using the VAULT function through myPhiDeltaTheta for Fall, Winter and Summer Reports (October 15, January 31, and May 1) It is important for chapters to update their officer information online through the VAULT

function of myPhiDeltaTheta. From time-to-time, important information will be sent to various chapter officers, and having an up-to-date list will ensure that the information is sent to the right person.

1. TO UPDATE OFFICERS, log into MyPhiDeltaTheta, go to VAULT tab on left side. On

the top of the screen.

2. Click on Chapter. This will show a drop down of all the things that can be updated from

this tab.

3. Click on Officers.

4. TO ADD NEW CHAPTER OFFICERS, click on “Edit Officers.” Use the drop-down menu

next to the office you are updating (ex. President, Treasurer, etc.) to find the man who is

been elected into office. Choose his name and put in a “start date” (the date he began

his term in office). Do not put in an end date until his transition actually takes place.

This can result in multiple officers in the same office. When your updates are completed,

click on Update Officers on the bottom right of the screen.

5. FOR EXISITNG OFFICERS, click on “Edit Officers.” You will need to put in the “end”

date (last date in office) for an officer to take him out of office. Once your updates are

complete, click on Update Officers at the bottom right of the screen. Otherwise, the

officers will not update and you will not receive GHQ points.

*** During some terms, a chapter might not transition officers, even though it is

listed on the Chapter Greatness Checklist. The chapter will need to notify Paul

Seger (paula@phideltatheta.org) at GHQ if there are no officer updates in order to

receive the GHQ points. ***

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Phikeia and Initiation Reporting (3 points each)

Update using the VAULT function of myPhiDeltaTheta for Fall, Winter and Spring Reports (October 15, January 31, April 1) Reporting for new Phikeia and Initiates is extremely important for multiple reasons,

namely billing and records. Reporting new Phikeia and Initiates into the system ensures that General Headquarters has a record for each member and contact information for our database. Without this information, it would be impossible to track members Bond numbers, have them register for conferences, or receive information from GHQ. It is also important to have up-to-date information for Phikeia and Initiates for billing purposes. As you know, Phi Delta Theta is a non-profit organization and in order to continue to provide services, resources, conferences, and consultant visits, dues must be collected.

Instructions for reporting Phikeia and Initiates through VAULT are as follows:

1. Log onto my PhiDeltaTheta, Click on VAULT on the left side

2. TO ADD PHIKIEA: Click on Chapter 3. Click on Add New Member 4. Click on Add member 5. Fill out all required fields 6. Click on Save and Continue 7. An additional screen will appear. This is a review screen. Hit enter, then click on

Add Member to bring up a blank screen for the next Phikeia. 8. All Phikeias will then receive an email from myphideltatheta/Omegafi asking

them to complete their registration and update their profile. All Phikeia will receive at least 3 emails from Omegafi asking them to complete their registration.

2. INITIATION REPORTING: Click on Chapter 3. Click on Member Initiation Reporting 4. Click on Create Initiation Report 5. Complete report information on first line. (report term, report year, initiation date) 6. Click individually on each Phikeia and fill out the information using this format:

Date initiated: 00/00/0000 Bond # (roll number): 01776 (enter as a 5 digit number)

7. Once you have double-checked that all information is correct, click Save and Continue.

**** HOLD AND RELEASE**** If you submit an incomplete roster as an initiation report, the option to “Hold and Release” will pop up. Select which Phikeia you want to hold to initiate at a later time. Remember you are NOT allowed to skip or hold Bond numbers. If you release a Phikeia, it is the same as depledging him. Click Save and Continue. This will bring up the final step where you will “Save and Submit to Headquarters for approval.” When you are ready to initiate the Phikeia you held over, simply go back to “Add Initiation Report.”

***You might find during the course of the year that you do not have any Phikeia

or Initiation Reporting, even though it is listed in the Chapter Greatness Checklist. The chapter still must notify Debbie Smith (Debbie@phideltatheta.org) and tell her that there are no new Phikeia or Initiates to report. If you do not notify Debbie, you will not receive the points. ***

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Roster Updates (3 points for dues; 2 points for insurance; 1 point for

graduating senior information)

Update for Membership Dues – Winter Report (January 31) Every chapter of Phi Delta Theta must pay dues to General Headquarters once per year. In order to charge the correct amount, GHQ must have an accurate number of members on the roster. Member Dues are assessed on the number of members on the roster on January 31.

1. To change a member’s status to Alumni, go to VAULT. On the top of the screen, click

on Chapter. This will show a drop down of all the things that can be updated from this

tab. Choose Update Member Status. OmegaFi automatically filters to Phikeia. Change

filter to Undergraduate Status. This will bring up all undergraduates in the chapter

alphabetically.

2. Change the member status reason to one of the options (Abroad, Left School,

Graduated). Then click on the men’s names that will coincide with that option.

Remember that “Left School” can be anyone that has left the university either to

transfer, or has left school whether he will return or not, as long as he left the

chapter in financial good standing.

3. Insert the date of graduation (or date that the man left school), and then click on Update

Member Status (bottom right hand side). Then repeat the process if necessary with

another option.

4. Resignations – the individual is resigning his membership to Phi Delta Theta. The

gentleman must submit a letter of resignation to GHQ to be put on the next General

Council agenda to be voted on. Resignation letters should be sent to Michael Wahba,

Director of Chapter Services at mwahba@phideltatheta.org.

5. Separations/Suspensions

a. My Phi Delta Theta

b. Click on FORMS – on the left side of the screen, you will be given the option of forms

or reports

c. Choose Forms, then Separation/Suspension form. Fill this out completely and

submit it online. The forms will be sent directly to Paul Seger

(paula@phideltatheta.org). She will contact the chapter if there are questions.

IMPORTANT: If you are changing the member status of a current chapter officer, you must

complete the officer change (take a man out of office) before changing a person’s member

status. The chapter DOES NOT have the ability to take a man out of office if his status has

been changed to alumni, or inactive (separated/suspended), or resigned. Contact Deb

Smith (Debbie@phideltatheta.org) at GHQ to process this.

If there are no changes in the member roster for member dues, you must email Debbie Smith (Debbie@phideltatheta.org) and explain the situation. If you do not notify Debbie or update the roster, you will not receive the points.

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Update for Insurance – Spring Report (April 1) Among the many factors included in the allocation of insurance is chapter size. There is

a base figure that is assessed for each member for the school year. Rosters are set for insurance on April 1 for the coming academic year. If there are members who are graduating and are still on the roster, the chapter will be charged accordingly for insurance purposes.

1. To change a member’s status to Alumni, go to VAULT. On the top of the screen, click

on Chapter. This will show a drop down of all the things that can be updated from this

tab. Choose Update Member Status. OmegaFi automatically filters to Phikeia. Change

filter to Undergraduate Status. This will bring up all undergraduates in the chapter

alphabetically.

2. Change the member status reason to one of the options (Abroad, Left School,

Graduated). Then click on the men’s names that will coincide with that option.

Remember that “Left School” can be anyone that has left the university either to

transfer, or has left school whether he will return or not, as long as he left the

chapter in financial good standing.

3. Insert the date of graduation (or date that the man left school), and then click on Update

Member Status (bottom right hand side). Then repeat the process if necessary with

another option.

4. Resignations – the individual is resigning his membership to Phi Delta Theta. The

gentleman must submit a letter of resignation to GHQ to be put on the next General

Council agenda to be voted on. Resignation letters should be sent to Michael Wahba,

Director of Chapter Services at mwahba@phideltatheta.org.

5. Separations/Suspensions

d. My Phi Delta Theta

e. Click on FORMS – on the left side of the screen, you will be given the option of forms

or reports

f. Choose Forms, then Separation/Suspension form. Fill this out completely and

submit it online. The forms will be sent directly to Paul Seger

(paula@phideltatheta.org). She will contact the chapter if there are questions.

IMPORTANT: If you are changing the member status of a current chapter officer, you must

complete the officer change (take a man out of office) before changing a person’s member

status. The chapter DOES NOT have the ability to take a man out of office if his status has

been changed to alumni, or inactive (separated/suspended), or resigned. Contact Deb Smith

(Debbie@phideltatheta.org) at GHQ to process this.

If there are no changes in the member roster for insurance, you must email Melanie Clayton (Melanie@phideltatheta.org) and explain the situation. If you do not notify Melanie or update the roster, you will not receive the points.

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Update for Graduating Seniors Contact Information – Spring Report (April 1) In order to keep accurate records on the alumni of Phi Delta Theta, it is important for all graduating seniors to update their E-mail address, home/mailing address, and mobile phone number on their myPhiDeltaTheta account. The chapter president will be required to submit an excel document containing all graduating seniors, for the entire academic year, their personal E-mail address, home/mailing address, and mobile phone number to their leadership consultant by April 1. Graduating seniors should be expected to update this information on their MyPhiDeltaTheta accounts: 1. TO UPDATE PERSONAL ACCOUNT INFORMATION: Log onto MyPhiDeltaTheta 2. Click on edit profile 3. Update home/mailing address, mobile phone number, and personal/primary E-mail

address. 4. Make sure all changes are saved.

***By linking your Facebook account to MyPhiDeltaTheta, will simplify making future changes to your contact information.***

Presidents Leadership Conference Registration (5 points)

Complete online by November 15 Presidents Leadership Conference is the annual gathering of Phi Delta Theta presidents

where they can grow, share ideas, and learn the skills necessary to be a great leader within their chapter. PLC participants will learn the fundamentals of being a chapter leader, with emphasis on organizational management, teambuilding, goal setting, motivation, and personal development. This is a mandatory event for all chapter presidents. Failure to attend this conference will result in a fine up to $1,000.00 and other consequences for the chapter.

Registration is available online at www.phideltatheta.org through the myPhiDeltaTheta portal. The conference is in January, but all attendees must register in November so GHQ can plan accordingly. Try to schedule your elections before the November 15th deadline so the president-elect can attend. If your elections are later in November, please contact Renee Crist (renee@phideltatheta.org) and ask for an extension.

Kleberg Emerging Leaders Institute Registration (5 points)

Complete online as part of Summer Report (May 1) Phi Delta Theta Fraternity and the Phi Delta Theta Foundation are committed to being

the premier leadership development organization in the Greek world. Each summer, the fraternity hosts up-and-coming leaders from across the US and Canada at the Kleberg Emerging Leaders Institute in the birthplace of Phi Delta Theta, Miami University in Oxford, Ohio. Chapters can send three or more members to this “learning laboratory” for an unforgettable experience.

This learning institute happens late every summer, but registration must be completed before the end of the spring term. The deadline is May 1st to register the delegates. The costs for the institute are covered for three (3) delegates and one (1) Phikeia Educator, and more may attend for a nominal fee. This institute is mandatory for all chapters of Phi Delta Theta. Failure to attend will result in a fine up to $2,000.00 and other consequences for the chapter. Registration is available online at

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www.phideltatheta.org through the myPhiDeltaTheta portal. Questions regarding Kleberg registration should be directed to Renee Crist Lefter (renee@phideltatheta.org). ***Be aware that Whole Man Scholars attending the Honors College do not count toward the chapter’s mandated four (4) participants.***

General Convention Registration (5 points when applicable)

Complete online as part of Spring Report (April 1)

The General Convention of Phi Delta Theta is a celebration of the Fraternity and the supreme governing body of the organization. General Convention is hosted all over the US and Canada in the summer every two years.

Phi Delta Theta is a democratic Fraternity; as such, each chapter has equal representation at the General Convention. Before the General Convention, each chapter must elect one (1) voting delegate to represent their chapter. Registration for the General Convention opens in mid-spring and must be completed by April 1st. Each chapter must register a minimum of one delegate. Failure to attend the General Convention will result in a fine up to $1000.00 and other consequences for the chapter. Registration is available online at www.phideltatheta.org through the myPhiDeltaTheta portal. Additional chapter members may attend General Convention for no additional cost, but are responsible for their own arrangements. Questions regarding General Convention registration should be directed to Renee Crist Lefter (renee@phideltatheta.org). ***General Convention happens every 2 years, registration not included in CGC on off years***

Reporting Philanthropic Contributions (3 points)

Complete online as part of Summer Report (May 1) Phi Delta Theta has the goal of capturing information that allows us to more accurately

state how much chapters are raising for the ALS Association and other non-profit entities during their philanthropic activities in any given academic-year. With this information, we’ll be able to strengthen our relationship with the ALS association and get a sense for how many of our chapters are supporting their efforts.

Chapters may submit their Philanthropic activities including the name(s) of the non-profit

institutions that the chapter made donation(s) to, the address(es) to where those dollars were sent and the dollar amount of the donation(s) via the myPhiDeltaTheta portal at www.phideltatheta.org.

1. Log onto MyPhiDeltaTheta 2. Click Forms tab on the left side 3. Hover over Forms 4. Click Philanthropic Reporting 5. Complete all required fields, and click submit

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Awards Submission (3 points for submission started; 4 points for submission)

Online Submission Started (January 31)

The application process is extensive and should not be put off until the last minute. The chapter’s awards submission can be completed online, and sections can be submitted immediately as the chapter completes them. Your chapter does not have to rush to complete the entire submission as this deadline approaches. It is recommended that you begin working on your awards materials when the portal opens. For the awards packet to be considered “started,” the awards chairman must create an account and save the first draft of the awards submission. The online Awards Portal is available on the website. Go to the Members drop down menu and select Resources. Then visit the Chapter Officer Resources (Awards Chairman) to access the portal. https://www.phideltatheta.org/members/resources/chapter-officers/awards/

Submit Awards Packet (Due May 1) Applying for awards at the end of the year is the chapter’s opportunity to showcase all of

the great accomplishments throughout the year. There are many awards from the General Fraternity, including awards of excellence, housing, risk management, recruitment, publications, and alumni. Some awards, such as the Chapter Excellence Award (Gold Star), will even lower your insurance bill by up to 10%. Every chapter should apply for awards.

Six Event Planning Forms (2 points)

Submit 6 Event Planning Forms (EPFs) (May 1)

EPFs were created to provide better risk management communication between chapters and GHQ and to provide educational information on how to plan safer social events. If any event hosted by the chapter meets one or more of the five criteria, the EPF must be submitted. Six EPFs are required to be submitted to GHQ by May 1. These forms are to be completed in the academic year. Submitting six EPFs can also lead to an decrease for insurance bill. ***6 EPFs must be submitted and approved by the deadline***

More information about the EPFs and risk management policies can be found by going to the website’s Members drop down menu and select Resources. Then visit the Chapter Officer Resources (Risk Management/Social) to access the policies, information and the Event Planning Form. Any questions regarding the EPFs or the status of a pending EPF can be forwarded to the Director of Insurance and Safety, Melanie Clayton, at Melanie@phideltatheta.org. Questions on the process of completing and EPF can be forwarded to your leadership consultant. https://app.wizehive.com/webform/phideltathetaeventplanningform

Prep for Leadership Consultant Visit (3 points for Pre-Visit Worksheet and

Schedule; 3 points for Participation and Quality of Visit)

Included in Summer Report (May 1) Preparation for your Leadership Consultant is important and can make or break the experience. By providing your Leadership Consultant with a schedule of events, meetings, and meals during his visit, it will help him effectively prepare and maximize his

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time while he is on campus at your chapter. Also, it is very important that your reserve space for the meetings and prepare accordingly for any audio/visual equipment that he might need. Lastly, the consultant visit is meant to be an opportunity for the chapter to address their weaknesses, ask questions, and make positive change within their chapter. Without providing the necessary information requested in the pre-visit packet, it makes for a difficult time assessing the current situation and puts the consultant behind schedule when setting goals for the future. Please have all information requested to your Leadership Consultant two weeks prior to his visit to ensure that you receive the points for this item.

You should receive a schedule from your Leadership Consultant at the beginning of each semester. Remember that his visit is based on your entire province and is subject to change with very short notice. Several weeks before your visit you should receive a pre-visit packet. Please read that thoroughly and begin to prepare for the visit at least two weeks in advance. Send any requested information to your Leadership Consultant by email. When your Leadership Consultant arrives, make sure he has a place to sleep, his meals are arranged, and any meeting space he requested is reserved.

At the end of the year, your Leadership Consultant will report whether or not your chapter was adequately prepared before his arrival with a schedule and completion of the pre-visit information, and he will report points based on the quality and overall outcome of the visit. If you have any questions or concerns about the preparation for his visit, be sure to ask him so those concerns are addressed before he arrives.

Monthly Chapter Reports (7 points)

Emailed to Leadership Consultant by the 1st of Each Month (Sept.-Dec. and Feb.-Apr.) The relationship between the chapter, Chapter Advisory Board, Province President and Leadership Consultant is essential to the continued success of the chapter. To further this relationship, each chapter must send a brief report once per month to the Leadership Consultant, and copy the CAB Chairman and Province President. This report serves as a snapshot of the month and provides the chapter the opportunity to address any questions for the Leadership Consultant. Additionally, the report helps the chapter show progress on the action plan created with the Leadership Consultant at his last visit to the chapter. These reports and the communication are extremely beneficial for the Leadership Consultant, CAB Chairman and Province President.

The monthly report can be accessed by logging into myPhiDeltaTheta and going to the Forms area, then Reports. Additionally, the Leadership Consultant can send out a blank report.

There are 7 reports in total over the course of the academic year, one for September-December and February-April. These reports are due on the first of each of these months and should cover any and all information pertaining to be previous month. For example, the November 1 report will cover all information for the month of September and the September 1 report will cover information from the months of April-August. If the report is not completed, the Leadership Consultant will request that you complete the information before the report is officially received.

Please email the Monthly Chapter Report directly to the Leadership Consultant. Be sure to include your Chapter Designation (e.g. Alaska Alpha) in the name of the report.

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Items to be completed by the Treasurer

Annual Insurance (8 points)

Must be received by October 1 US Chapters: Mail directly to JRF & Co Canadian Chapters: Mail to GHQ Every chapter of Phi Delta Theta is provided with liability insurance from James R. Favor

& Company to protect the individual members of the chapter. Provided that chapters are following the Risk Management Policies of the fraternity and the law, any incident that happens in the chapter house or during a registered function, where a lawsuit is filed, will be covered by the policy. To learn more about risk management or liability insurance, please visit the Phi Delta theta website or contact Director of Insurance & Safety, Melanie Clayton (Melanie@phideltatheta.org).

US chapters and colonies are invoiced by James R. Favor & Co., please send the

payment to: JRF & Co. 14466 East Evans Ave Aurora, CO 80014-1409 Canadian chapters and colonies are invoiced by GHQ, please send the payment to: Phi Delta Theta General Headquarters 2 S. Campus Ave Oxford, OH 45056

Both US and Canadian chapters and colonies have the ability to pay online by following the instructions on the invoice.

If mailing: note that the insurance premium must be received by October 1. Please take that fact into account and send the payment earlier rather than later to ensure it arrives on time.

Zero Balance to GHQ (12 points)

MUST be received by April 30 At the end of each academic year, it is extremely important that each chapter has a zero

balance with General Headquarters. Because Phi Delta Theta is a non-profit organization, it is very important that all dues are paid to the general fraternity so that the guidance, assistance and resources can continue to be provided each year.

Note that attaining a zero balance is worth more GHQ points than any other

individual report on the Chapter Greatness Checklist.

Additional Payments to GHQ

Convention and Leadership Fund (October 15 and April 15) $350 Twice a year, every chapter must submit a payment of $350 to GHQ for the Convention

and Leadership Fund. This payment can be mailed to GHQ or can be accepted over the phone by contacting Debbie Smith, Accounts Receivable.

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Membership Dues (February 28) $135/member Once a year, every chapter must submit membership dues per member to GHQ. This

amount is voted on at the General Convention every two years. Updating rosters on a regular basis will keep chapters from getting over charged. This payment can be mailed to GHQ or can be accepted over the phone by contacting Debbie Smith, Accounts Receivable. ***Treasurers will receive an invoice based on the Winter Report’s Chapter Roster Update on MyPhiDeltaTheta***

Phikeia Dues (within 10 days after bid acceptance) $85/Phikeia Every Phikeia that accepts a bid is required to pay Phikeia dues to GHQ. Within the first

10 days of accepting a bid, dues should be collected and a payment should be made to GHQ. This payment can be mailed to GHQ or can be accepted over the phone by contacting Debbie Smith, Accounts Receivable. ***Treasurers will receive an invoice after inputting data on MyPhiDeltaTheta***

Initiation Dues (within 10 days after initiation) $255/initiate After the Phikeia process, every Phikiea that is initiated must pay initiation dues to GHQ.

These dues should be collected during the Phikiea process, and a payment must be made within 10 days after initiation. This payment can be mailed to GHQ or can be accepted over the phone by contacting Debbie Smith, Accounts Receivable. ***Treasurers will receive an invoice after inputting data on MyPhiDeltaTheta***